Hiring of Bolero Camper or Equivalent (Hydraulic Elevated Platform with FRP Bucket) for 24 Hrs. for MAINTENANCE works of NEW JAMNAGAR (RURAL)Sub Division under City-2 Division Office, Jamnagar on ARC basis for 2 years

2 Estimated cost in Rs. 25,00,000/-

3 Tender Fee in Rs. ( non-refundable) with 18 % GST i.e. Rs.1000

+ Rs. 180 GST) (Payment of tender fees to be deposited

online by RTGS/NEFT to the details of bank

account is SBI, IFSC code; -SBIN0060119 and

name of account holder _ Paschim Gujarat

Vij Company Limited

ACCOUNT NO : 66016510492)

4 Online Tender Download End date 06.04.2026 UPTO 18:00 HRS.

(Payment of tender fees to be deposited

online by RTGS/NEFT to the details of bank

Earnest Money Deposit amount in Rs.

5 account is SBI, IFSC code; -SBIN0060119 and

(1 % of Tender Amount)

name of account holder _ Paschim Gujarat

Vij Company Limited

ACCOUNT NO : 66016510492)

6 On line ( e-tendering ) tender offer

submission last Date up to 18:00 hours only (This is 06.04.2026

7 Date & Time for pre bid meeting (If Required) N.A.

8 Physical submission of all the relevant N. A.

Documents, last Dateup to 17:00 hours. By RPAD or SPEED

9 Date of opening of On Tender fee , EMD cover of bid at 11:00 07.04.2026

hours (if possible on dated)

10 Date of opening of On Line Technical Bid at 11:00 hours (if 07.04.2026

possible on dated)

11 Date of on line opening of On Line Price bid at 12:00 hours (if 07.04.2026

possible on dated)

12 Validity of Bid 120 DAYS

Note : Date of Commencement of Hiring of vehicle will be after starting of New Jamnagar (Rural) Sdn.

Executive Engineer

PGVCL,City-2 Division Office,

Paschim Gujarat Vij Company Limited

Regd. Corporate Office, “Paschim Gujarat VijSevaSadan”, Off. Nana Mava Main Road,

Laxminagar, Rajkot - 360

CIN : U40102GJ2003SGC042904 website : www.pgvcl.com

City-2 Division Office,Old Power House Compound, Opp. JMC Bldg, Nr. Lal Bungalow,

Submission of documents:

Bidder shall submit their offer in electronic format on web site, after registration certificate, valid solvency certificate shall

be submitted in electronic format on line (by scanning) while uploading the bid. & as well as physically. This Submission shall

mean the E.M.D., tender fee, valid registration certificate, valid solvency certificate and are received for purpose of

opening the bid. Accordingly offer of those shall be opened whose E.M.D., tender fee, valid registration certificate,

valid solvency certificate and are received electronically as well as physically bidder. D.D., shall send the same in original

through R.P.A.D. so as reach to Executive Engineer, P.G.V.C.L. City-2 Division Office, Jamnagar on dated as above. Punitive

action for not submitting D.D. in original to Executive Engineer by bidder shall be initiated and penalty like abeyance of

registration and cancellation of E-Tending Code for a period of One Year as Govt. Circular Dt.27/11/08. F.D.R. for Exemption

Certificate is not necessary. However Exemption Certification shall have to be submitted electronically through online. Any

Documents in supporting of bid shall be submitted in electronic format etc& hard copy will be accepted separately.

General Terms &Conditions :

Contractors Registered in will be permitted to tender. Not more than one tender shall be submitted by a contractor or by

firm of contractors. No two or more concern in which an individual is interested as proprietor and / or a partner

shall tender for the execution of the same work if they do so, all such tender shall be liable to be rejected. Bidders

can download the tender document free of cost from the website. Bidders have to submit bid in Electronic format only

on n-procure website till the Last Date & Time for submission. Offers in physical form will not be accepted in any case. Free

vendor training camp will be organized every Saturday between 4:00 to 5:00 P.M. at (n)code solutions-A Division of

GNFC Ltd., Bidders are requested to take benefit of the same.

Bidders who wish to participate in online tenders will have to procure / should have legally valid Digital Certificate as per

Information Technology Act-3000 using which they can sign their electronic bids. Bidders can procure the same from

any of the license certifying Authority of India or can contact (n) code solution-a division of GNFC Ltd, who are

licensed Certifying Authority by Govt. of India. All bids should be digitally signed, for details regarding digital signature

certificate and related training involved the below mentioned address should be contacted

(n) Code Solutions (pl. visit website www.nprocure.com)

A division of GNFC, 14th Floor, Tower One, Road 5C, Zone 5, Gujarat International Finance Tech City (GIFT City), Gandhinagar

- 382355, Gujarat, India. Tel: 079 66743289, Toll Free: 1800-419-4455

Other Terms & Conditions as per detailed tender documents

(1) All the relevant documents as per requirement of the Tenders also to be submitted physically along with the

Tender Fee, EMD Cover in Sealed Cover on or before the due date and time. All such documents should be

strictly submitted by Registered Post AD/ Speed Post only on or before due date. Otherwise the offer will

not be considered and no any further communication in the matter will be entertained. The Tender in

physical Form is to be submitted in single copy only. (The price bid is not to be submitted with the physical

(2) Any deviation found in Data / Documents between On-line Offer (e-Tendering) and physically submitted

documents (Tender Document Fee, EMD, Technical and Commercial documents, etc.) of Bidder, offer of the

same Bidder will not be considered and no any further communication in the matter will be entertained.

(3) Mode of payment of Tender Fee: -

Tender Fee plus GST must be paid only by RTGS/ NEFT/ ONLINE in favour of the PGVCL payable at

Jamnagar(City-2 Division Jamnagar).

Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice should invariably be paid

by way of RTGS/ NEFT/ ONLINE; otherwise offer will be ignored out rightly. Indian Postal Orders (IPO’s) &

Cheques are not acceptable.

The Tender Fees is Non-refundable under normal circumstances. However, if purchaser company decides to

scrap/ cancel the tender, by one or another reason, inWhich bidders are not responsible for cancellation/

scrap of tender, in such case tender fee without GST amount may be refunded to bidder(s), at sole discretion

of the purchaser company.

Tender fee & EMD transaction copy must be attached with online submission of Technical Bid ;Otherwise

supplier’s offer is liable to be rejected and online technical bid will not be opened.

Every bidder shall inform their GSTIN No. at the time of payment of applicable fees.

(4) Mode of payment of Earnest Money Deposit: -

(i) Earnest Money Depositmust be paid only by RTGS/ NEFT/ ONLINE in favour of the PGVCL payable at

Jamnagar (City-2 Division Jamnagar).

(ii) No interest will be allowed on any of the above Deposit

(iii) Earnest Money will be liable to be forfeited, if (1) If Tender is withdrawing during validity of the offer

and (2) The Tenderer fails to deposit the Security Deposit.

Bids Shall Be Submitted as under:

Tender Fees /EMD Payment Detail :Detail of Transaction / transaction receipt must be attached with online

technical bid submission.

“Technical Bid”: - Technical bid duly filled,Signed & Stamped by bidder with all supporting documents must

be submit online only.

No any physical submission required for any stage of tender. All the required / relevant documents must

be submit online only.

EMD of the tenderers will be returned to RTGS/NEFT for credit to his Bank Account. The bidder shall have to

give details of his bank account with a cheque duly cancelled. No claim for refund of EMD against Original

Money Receipt shall be entertained by PGVCL. The details of refund of EMD by RTGS with transaction no. will

be informed to respective bidders by letter/email etc. from PGVCL.

Bidders are requested to attach duly cancelled Cheque in the EMD cover and requisite details in this regards

are to be furnished carefully in online annexure of EMD.

(5) Submission of Technical Bid: -

The technical bid must be submit online only. No any physical submission required for Technical Bid. The

tender is to be invited through E-Tender (n-code) hence same needs to be submitted in (n-code) and price

bid shall not to be submitted physically.

(6) Opening of Technical bids: -

(i) The Technical bids shall be opened on the due date

(ii) Tender shall be valid for 120 days from the date of opening of the Technical Bid.

(iii) Tenders not received online shall be rejected forthwith. If a holiday is declared on the date of

opening of the tender, the date of opening shall be the next working day.

(iv) EMD shall be returned to unsuccessful bidders within 15 days of placement of order and to

successful bidder it should be refunded after submission of SD.

Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given taxable

goods and/or services. The amount and% of GST and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the

State for Loss of Revenue) Act, CGST Act, UTGST Act and SGST Act, 2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate&duly authorized Signatory of successful bidder, certifying that you

have not claimed Refund of any applicable GST and Cess, charged to PGVCL or shall not claim any such Refund, on

a future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess, is claimed by

you, it will be immediately passed on to the PGVCL, without PGVCL making any specific Claim, for the same, either

from the Department or from you. The offers having price inclusive of GST and Cess is likely to be rejected if the

rate of GST and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act,

which should be clearly indicated in the price bid. PGVCL may at its discretion consider such offer with

presumption of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with

valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the bidder. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of

Supplier / Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender

only and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to

wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice

shall be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on account

of GST charged from the company; such refund shall have to be passed on to the company, along with interest if

any. Such refund along with interest needs to be passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the applicable rate

(i.e. Present rate is 18%) per annum if GST charged is not paid / short paid to the government or fails to upload the

details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s

statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the GST Act,

subsequent to the date of submission of the offer, the same should be passed on to PGVCL and you should inform such

changes to PGVCL from time to time.

STATUTORY DEDUCTION:

Statutory deduction will be made at the time of payment as per applicable rule and rate like Income Tax TDS,

Paschim Gujarat Vij Company Limited

Regd. Corporate Office, “Paschim Gujarat VijSevaSadan”, Off. Nana Mava Main Road,

Laxminagar, Rajkot - 360

CIN : U40102GJ2003SGC042904 website : www.pgvcl.com

City-2 Division Office,Old Power House Compound, Opp. JMC Bldg, Nr. Lal Bungalow,

PREQUALIFICATION CONDITION (Technical Bid)

The Tenderers / Bidders have to furnish / enclose the following documents for subject work along with the

Technical Bid of their offer otherwise their offer will liable to be ignored without any reference / correspondence.

1. Duly signed entire tender documents (signature to be made in all the pages along with stamp of the bidder)

2. Detail of Tender Fee paid with transaction detail

3. Detail of Earnest Money Deposit (EMD) with transaction detail

4. Self-attested copy of PAN Card

5. Certified copy of Goods and Service Tax Registration Number (if applicable)

6. Certified copy of P.F. Code Number “OR” undertaking on stamp paper of Rs. 300/-

7. RC book of vehicle “OR” valid proof for providing new vehicle (i.e Advance booking receipt with quotation

from authorised dealer.)

8. Fitness certificate of vehicle “OR” valid proof for providing new vehicle (i.e Advance booking receipt with

quotation from authorised dealer.)

9. Insurance copy of vehicle “OR” valid proof for providing new vehicle (i.e Advance booking receipt with

quotation from authorised dealer.)

10. Valid licence of Vehicle Driver

11. Fitness certificate of vehicle driver

12. Documents of ownership of the bidding firm. The bidder has to submit the memorandum of Association /

Articles / Partnership deed. (if applicable)

13. Power of attorney if any for signing the bid documents.(if applicable)

14. Contractor has to provide undertaking on stamp paper of Rs. 300/- for providing vehicle within 30 days after

receipt of the order from this office.

Executive Engineer

PGVCL, City-2 Division Office, Jamnagar

Paschim Gujarat Vij Company Limited

Regd. Corporate Office, “Paschim Gujarat VijSevaSadan”, Off. Nana Mava Main Road,

Laxminagar, Rajkot - 360

CIN : U40102GJ2003SGC042904 website : www.pgvcl.com

City-2 Division Office,Old Power House Compound, Opp. JMC Bldg, Nr. Lal Bungalow,

IMPORTANT TERMS & CONDITION

1. KMs shown in this order is approximate and subject to change payment will be made according to actual

KMs travelled or at minimum tariff.

2. The condition mentioned in the “Booklet of Tender and Contract for works” will be binding to you and

other condition will be as per mutual understanding. The decision of undersigned will be final in case of

3. If your services shall be found unsatisfactory and not as per the terms of the contract, the PGVCL

reserves the right to cancel the contract without prejudice and it will be awarded to other Agency at

your risk and cost.

4. The vehicle should be in good condition with comfortable sitting arrangement & Air conditioner.

5. The minimum carrying capacity of the vehicle should not be less than (1+4) 5 or above passengers.

6. The vehicle to be put under control should have proper R.T.O. Passing as a public Vehicle i.e. Taxi for

hire and should be comprehensively insured against all types of damages to any lives and property. The

R.T.O. Clearance, insurance, etc. will have to be arranged by the contractor at his cost and risk. All tax

should be paid by the contractor.

7. The vehicle can be sent for emergency duties outside if required and the payment for actual Kms.

travelled per month will be made at the rate quoted in the tender or subject to minimum of 2000Kms.

per month whichever is higher.

8. The contract shall be two years or completion of order amount whichever is earlier subject to

satisfactory service rendered. However, the PGVCL at its discretion reserves the right to extend the

same for the further period as may be decided by the competent authority.

9. The PGVCL is not responsible for making any arrangements such as Lunch, Cleaner, Uniform, Salary or

any other facilities for Driver or any other staff employed by the contractor for running the Taxi.

10. The contractor shall have to maintain a log book for vehicle and daily running of trips &Kms. recorded

date wise with signature of concerned authorized Traveller/authority.

11. The above log book for vehicle shall have to be submitted monthly to the officer for verification and

12. In case of failure of vehicle, the party should make immediate arrangement of another vehicle without

fail. If PGVCL will hire the vehicle the amount paid will be deducted from bill.

13. The should always be in proper condition i.e. Adequate quantity of Diesel, Oil etc., with availability of

miscellaneous items such as “v” Bolts, Fuses, Jacks, spare Tyre, nuts-bolts with tools and tackles. For that

Utility vehicle should passing of 1 tone aprox. Weighing capacity.

14. In case/s of any accident, all the legal and other liabilities will rest with the contractor PGVCL will not be

held responsible in case of such accident and consequences.

15. The driver must have valid license for driving public four wheel vehicles and must also have certified

16. The KMs. travelled for filling of diesel / oil in the vehicle or any other personal journey will not be

accounted in the bill.

17. The printed bill should be produced in duplicate for the actual KM or minimum Kms per month.

18. The PGVCL, shall not pay any other taxes/levies that may be imposed either by the Central/State G. and

or local body during the contractual period. The contractor will have to pay such taxes/levies at such

rate as may be applicable during this contractual period.

19. The income tax at prevailing rate will be deducted from the monthly bills.

20. P.F. code number to be shown. If himself (owner) is a driver, then undertaking on stamp paper with

notarized worth Rs. 300/- to be submitted.

21. Income tax PAN No. for TDS purpose must be submitted.

22. The vehicle should be under the control of Engineer in charge, the driver should be in discipline. If found

in indiscipline the contract is to be treated as cancelled.

23. There should be sitting arrangement of 1+1 at front & 3 at back side in Bolero Camper type/any other

24. The vehicle should be passing under two years.

25. The undersigned is reserves all rights for any action without notice.

26. The vehicle is to be hired for a maximum 3000Kms.

27. Rates of excess KM travelled by hired vehicle beyond 3000Kms, is admissible with approval of circle

28. All roads tolls/bridges toll-taxes is to be paid by the contractor/Driver which shall be reimbursed on

production of proof of payment along with monthly RA bills.

29. Contractor has to provide vehicle for 24 hours for entire month. If the contractor fails to provide vehicle,

the deduction from R.A. bill should be made on pro rata basis or actual expense.

30. The vehicle to be offers for hiring shall be in up-to-date condition including its tubes, tyres, engine as

well as conditions of its outside body. The vehicle to be offered must be totally new at the time of

order accepted by company. However, in case of a very poor response or to break off likely cartel, a

relaxation can be granted for one year with the permission of circle head. In case of remote area offices

where it is difficult to get good vehicles on rental, Superintending Engineer of respective circle will be

empowered to relax the criteria for one more year with full justifications. However, the officers placing

an order should ensure that the condition of such vehicle is tiptop.

31. The maximum period of initial contract shall be for two years. The period further can be extended on

mutual agreed terms as per same rates, terms and condition for next three years. However, in case of

poor services provided by the contractor, circle head shall be empowered to terminate the contract. In

no case shall vehicles be hired beyond seven years. The contract period can be extended up to seven

years, provided the model of the vehicle is not more than seven years old. After the completion of five

years, the extension shall be granted on a yearly basis (one year at a time) and only if the vehicle is

certified to be in good condition after inspection.

32. The contractors shall immunize company’s personnel against any claim arising out of accidents or

misbehaviour of driver. The vehicle shall be kept properly insured all the time to cover the 3rd party

risk and simultaneously immunized company on account of claims from public, police department etc.

33. The bills for traveling of the vehicle shall be paid on monthly basis.

34. Driver shall preferably be below the age of 40 years and never above 55 year. The lodging and boarding

of the driver shall be borne by the owner.

35. “Both Diesel or Petrol vehicle are to be hired.”

36. If the agency fails to execute the order successfully, the same should be completed through other

agency at the risk & cost of the original contractor. And company has reserve rights to stop deal/ black

list with the agency.

37. Formula for considering price variation –No price variation will be payable on cost of Oil/ tyres, Tubes

etc. Only change in price of fuel will be adjustable. Base price of fuel i.e. Diesel Rs. 91.95 per liter and

Petrol Rs. 94.22 per liter and actual price of fuel of Government’s PSU i.e. IOCL, BPCL, HPCL on 1st day of

month is to be considered for price variation calculation. This basic fuel price shall be indicated in the

offer. In Case of increase / decrease in price of fuel from basic price (i.e. Diesel Rs. 91.95 per liter or

Petrol Rs. 94.22 per liter), per Km payable price shall go up / down by 8 % of amount of difference. This

will be applicable to the actual Km travelled during the month.”

38. In case of increase/decrease in price of fuel from basic price (i.e. 91.95 per litre), per kilometre payable

price shall go up/down by 8% of amount of difference. This will be applicable to the actual Km travelled

during the month.

39. Contractor has to provide vehicle with GPS base tracking system as per PGVCL prescribed specification

whose cost is to be borne by the contractor. The running cost of vehicle tracking system (GPS) shall be

reimbursed on production proof of payment along with monthly R.A. bills.

40. Contractor has to enter in contract Agreement &submit Indemnity bond on Rs. 300/- stamp paper and

the expenditure of stamp shall be borne by you, the agreement & Bond should be notarized & to be

provided within 15 days on receipt of firm order.

41. AS per GST Act current provisions liability to pay GST on vehicle hiring services for register service

provider is on service provider i.e. contractor and unregistered service provider cover under RCM and

liability to pay GST is on service receiver i.e. PGVCL.

42. Bidders has to clearly mentioned in their Bid that they are register service provider or unregistered

service provider. If register service provider GST will be paid extra @ the 5% and for that. Service

provider has to provide GST registration number and tax invoice in format as prescribed in GST Act and

its amendment time to time.

43. Any statutory change in provision of GST provision of RCM will be bounding to the both parties i.e.

PGVCL and contractor/party.

44. The laws applicable to the contract shall be the law in force in India. The courts of Jamnagar shall have

exclusive jurisdiction in all matters arising under this contract.

45. Below mentioned circular’s conditions will be applied as it is.

- PGVCL/GR Cell/Vehicle/23/SoR/225 Dt. 12.01.2023

- PGVCL/GR Cell/Vehicle/24/AM-1/2832 Date : 05.10.2024

- Letter No: PGCOR/1899/03/2025 Approved Date: 29-03-2025

-PGVCL/GR Cell/Vehicle/25/AM-3/2933 Date : 30.09.2025

Executive Engineer,

City-2 Division Office, Jamnagar.

Signature of Contractor with stamp

Paschim Gujarat Vij Company Limited

Regd. Corporate Office, “Paschim Gujarat VijSevaSadan”, Off. Nana Mava Main Road,

Laxminagar, Rajkot - 360

CIN : U40102GJ2003SGC042904 website : www.pgvcl.com

City-2 Division Office,Old Power House Compound, Opp. JMC Bldg, Nr. Lal Bungalow,

Specification of Vehicle Mahindra Bolero Camper or Equivalent (Hydraulic Elevated Platform

with FRP Bucket) are as under:

Description Particulars

Vehicle Type Mahindra bolero pickup 1.7 CBC BS-VI with cabin chassis or

equivalent, 4 wheeler chassis (Jeep Dalu) with required RTO

Platform Working Height 9.5 meters

Basket Floor Height 8.0 meters

Working Outreach 3.7 meters

Slewing range angle 360 degree continuous

Safe loading capacity 200 kg

Basket Size 860*760*660 mm (FRP Insulated to 600 V, tested to 2200 V)

Basket Other Requirements 1. Non slippery flooring

2. Drain holes for water drainage

3. Tool box inside the basket

4. Working Light (Sufficient Capacity)

5. Emergency Switch at base & basket control

6. Safety hooks inside the basket

7. Spot light inside basket

8. Direct entry into the bucket without any operation of

Test certificate for Basket(Cage) insulation must be provided.

Structure Hexagonal Booms from High Tensile Steel MIN YST

Stabilizers Powerful Double Acting Hydraulically Operated 04 Nos

Stabilizers with wide footprint and independent control at base

Basket Controls Dual control at base as well as cage with required features

Boom Stabilizer Interlocks Programmable Logical Controller (PLC) based electronic

circuit for safety interlocking

E-Tender No. 61/2025-26

Subject: -Hiring of Bolero Camper or Equivalent (Hydraulic Elevated Platform with FRP Bucket) for

Hrs. for Maintenance works of NEW JAMNAGAR (RURAL) Sub Division under City-2 Division Office,

Jamnagar on ARC basis for 2 years

Description Unit Company Rate

Minimum Up to 3000 Km per

(24 Hrs. for entire month)

If running exceeds 3000 Km per

2. month extrapaymentwillbe made Per KM 10.10/-

for the additional KMs

Total Amount Rs. 25,00,000/-

Total Amount Rs. 25,00,000/-

Note : Diesel base rate per litre is Rs.

Note : Petrolbase rate per litre is Rs.

Note: Bidder must submit their offer, i.e. Technical Bid as well as price bid in Electronic format on

website www.nprocure.com before the validity period mentioned in e-tender details Table.

Note: I hereby accept & agreed with the Terms & Conditions of the above said tender. The Copy of all

documents mentioned in tender has been attached by me with tender. Non submission of the

same is to be treated as cancellation of tender. In future I will not raise any legal action against the

same. Also I have signed the all the documents pages of tender with my firm Authorized stamp.

Signature of Contractor with stamp