Wanakbori Thermal Power Station

No. Reqd.

Supply (Part-A)

COMPLETE ASSEMBLY OF CHUTE

AND FLAP GATE WITH DRIVE FOR

CONVEYOR NO. 8A TO 9A/B, MOC:

SAIL HARD PLATE 20MM.

COMPLETE ASSEMBLY OF CHUTE

AND FLAP GATE WITH DRIVE FOR

CONVEYOR NO. 8B TO 9A/B, MOC:

SAIL HARD PLATE 20MM.

Works(Part-B)

Work of Fabrication, Erection &

Commissioning of Coal Flow

Assemblies with complete flap gate

assembly and skirt board for Con 8A

to Con 9A/B & for Con 8B to Con

The overall L1 will be considered as SUPPLY (PART-A) + WORKS (PART-B) = L1 (Total End Cost

Note : (1) It is mandatory, party has to quote for all item sr. no. 1 to 3 (supply + work); otherwise your offer/bid

will be ignored/rejected after opening of technical bid/price bid i.e. at any stage of bid/evlaution.

(2) The price evaluation will be made on overall lowest for item sr. no. 1 to

 Technical specification:

For Item Sr. No. 01 and 02:

Complete Chute Assembly with consist of drive pulley hood cover, Complete Flap/diverting Gate Assembly

with electric acuator, all transfer chute, feeding skirt board with skirt sleaing, inspection/chock up clearing

man hole/door, top cover on skirt board for Conveyor No. 8A to 9A/B and 8B to 9A/B. i.e. entire coal

conveying assembly from conveyor 8A/B drive pulley to Belt conveyor 9A/B. Skirt board should be in

minimum six(06) mtr length.

MOC of steel Plate for Hood cover, chutes, and skirt boards: SAIL HARD Plate 20mm (min. 200 BHN

MOC of steel pate for diverting gate: Tiscral (min. 200 BHN hardness).

MOC of liner for Hood cover/chute/diverting gate/skirt board: WEAR PLATE 6 MM (min. 400 BHN hardness).

WEAR PLATE shall be provided on impact zone. Further WEAR PLATE shall have anti sticking property.

WEAR Plate fix on chute/gate/skirt plate by SS/HT counter shunk bolt with self locking nut. Also WEAR Plate

tag weld with chute/gate/skirt plate as per requirement.

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 Diverting Gate Assembly Parameter:

1 .Technical Details:

Gate Type : Flap gate

Size : As per chute dimension

Drive : Heavy duty S4 type motor

Flow Rate : 2000 TPH

Belt Sped : 4 Mtr/sec

Height B/W chute &gate:3.5 to 4 m approx

Material size : <50 mm

Gate travel angle: 70 degree or suitable to coal flow

MOC of gate plate: Tiscral or equivalent

Gate orientation: Coal diverting to any one belt as well as on both belt (25-75% distribution) at the same

Gate operation: By Liner Actuator operated electrically as well as manually by chain pulley/lever. Party

has to provide local JB with Push Button for electrical operation of actuator.

Shaft of Gate: Square cross section for gate fitting and round for bearing fitting. Minimum 85x85 MM square

section and Minimum 75 MM round dia

Bearing for shaft mounting: FX or PX type

Power & control cable for actuator : Suitable capacity Power cable (approx. 4 core x 35 sq MM and having

approx. length 1000 MTR) and suitable capacity & length control cable (approx. 12 core x 1.5 Sq MM).

1. Party has to offer all the items including supply & work portion, otherwise offer will be ignored without any

correspondence. Offer of overall Lowest L-1 will be considered only. Final order will be issued to Overall

L-1 Party/bidder and Part order will not be applicable.

2. Bidders are requested to mention applicable GST rate in given column.

3. If the supplier/contractor have quoted „ZERO‟ GST, in that case liability of GST or any additional GST will

have to be borne by the tenderer himself. In no case additional amount toward GST or otherwise will be

paid /reimbursed to supplier/contractor.

4. Every bidder should mention separate HSN/SAC Code and rate of GST and Cess as applicable, if no

specifically mentioned then it will be considered as “Inclusive” of taxes for the evaluation of tenders.

5. Every bidder shall have to inform their GSTIN NO of the registered place where from the bidder intends to

supply the goods/services, meaning thereby the bidder has supply the goods/ services from the relevant

declared /registered place(s) of supply Only.

6. Conditional tender is liable to be rejected. Withdrawal or insertion of conditions unilaterally after opening of

tenders will not be permitted unless it so desired by the GSECL.

7. Packing & Forwarding, Freight and Insurance: Inclusive and same in scope of party.

Terms and conditions:-

1) The supply of chute assemblies with gates & skirt plates (item sr. no. 1 & 2) consist work of design,

engineering, fabrication, manufacturing and supply to WTPS site. Party shall have to visit the site for

exact measurement for design & engineering of chutes and gates. Party is solely responsible for any

error and mismatch in fabricated / manufactured chutes due to incorrect measurement. If any fitment

issue arise then party will rectify the same by free of cost through own arrangement and by

standard/proper design & engineering.

2) The bidder has to submit site visit report along with technical bid.

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3) After supply the material, party will replace the entire existing chute assemblies, hood covers,

diverting gates, skirt boards etc. with new supplied assembly. Party will shift the new

materials/assemblies from main store/sub store to location/floor (@ 45-50 mtr height from ground level).

Party will dismantled the entire existing chute assemblies, hood covers, diverting gates, skirt boards etc.

and shifted to ground floor and deposited to main store as a scrap.

4) Party shall have to provide Guarantee/warrantee of 12 Months from the date of erection & commissioning.

If any defect arises within guarantee period then party shall have to rectify the same with same materials

at his own cost & arrangement.

5) The supplied chutes should be interchangeable with existing one. Party has to submit fitment and

interchangeability certificate along with supply

6) Party shall have to deliver all the material within period of 06 months from the date of issue of LOI.

7) Supplied chutes should be fabricated from Sail hard / Tiscral Plate and you have to submit the chemical

test certificate of material from Govt. approved laboratory.

8) All pates of chute / gate / skirt / hood assembly should be properly full welded by good quality of welding

electrodes and followed the standard welding method & procedure as per relevant IS.

9) The Applicable Test Certificate i.e. hardness, chemical, tensile strength and Die penetration test of

manufactured chutes should be submitted along with the supply.

10) The supplied materials should be packed properly with identification/tagging & during checking if

materials are found any faulty design / wrong supplied, nonstandard, defective, damage during

transportation should be rejected and the same are to be replaced by party on free of cost.

11) Party shall have to submit security deposit cum performance guarantee @05 % of the order end-cost

value. The same will be refunded only after completion of entire Supply, completion of guarantee period

and NOC received. security deposit cum performance bank guarantee shall be submitted on non-judicial

stamp paper of Rs.300.00 as per the prescribed form enclosed herewith

12) Party should have to submit GA drawings with steel plate MOC & size for formal approval before

manufacturing.

13) Party should be submit G A drawings, shop drawings, manuals, spare parts list etc. along with supply

14) Party may execute the work portion through sublet party by observing the labour law by sublet party and

under fully supervision of core party. Before subletting of work portion, party will obtain necessary

approval from Chief Engineer (C&O), WTPS, GSECL.

For & on Behalf of GSECL

SIGNATURE OF CONTRACTOR Chief Engineer (C&O)

WITH SEAL & DATE WTPS, GSECL

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GUJARAT STATE ELECTRICITY CORPORATION LTD

WANAKBORI THERMAL POWER STATION

PO :THERMAL, TA:GALTESHWAR,

DI:KHEDA-388239

BID QUALIFYING CRITERIA

Name of Design, fabrication, supply and erection of chute assemblies with complete flap gate

Work assembly for CON 8A/B to Con 9A/B by dismantling of existing chutes for coal

handling plant, WTPS

RFQ No: 74809M

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfil the following

Qualifying Requirements in addition to the satisfactory fulfilment of the requirements stipulated under tender

condition:

A. Technical qualification criteria:

1) The bidder should have executed / completed similar works during the last seven (7) years in

Government / semi government / state electricity board / private limited company / public limited

company / IPP, as on last date of the month preceding the month of publication of tender, having

minimum contract /order values as indicated below :

1. One order of value not less than the amount equal to Rs.

2. Two orders, each of value not less than the amount equal to Rs.26,94,000.00

3. Three orders, each of value not less than the amount equal to Rs.21,55,200.00

Similar work means –“Design, engineering, supply, erection & commissioning of conveyor system/stacker

cum reclaimer/wagon tippler / belt feeder / travelling tipper / crusher / vibrating screen / vibrating feeder in

coal handling plant / material handling plant”

“Design, fabrication, erection and commissioning of material transfer assembly / material holding bodies /

Hopper / crusher body / conveyor belt structure / rail table of wagon tippler / wagon clamping girder of wagon

tippler / Heavy structure, in coal handling plant / material handling plant / Ash handling plant / boiler area of

power plant”.

B. Financial qualification criteria:

1) The Average Annual Turnover of the bidder, shall not be less than Rs. 16,16,400.00 during the preceding

three (3) financial years as one date of Techno-Commercial bid opening.

2) Net worth of bidder shall not be less than 100% of the bidder‟s paid up share capital as on the last

day of the preceding financial year. In case the Bidder meets the requirement of Net worth based on

the strength of its Subsidiary (ies) and/or Holding company and/or Subsidiaries of its Holding

Companies wherever applicable, the Net worth of the Bidder and its Subsidiary (ies) and/or Holding

company and/or Subsidiary (ies) of the Holding Company, in combined manner should not be less

than 100% of their total paid up share capital. However individually, their Net worth should not be less

than 75% of their respective paid share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2, x3 are individual net worth

which shall not be less than 75 % of the respective paid up share capitals and y1, y2, y3 are

individual paid up share capitals.

3) In case the bidder is not able to furnish its audited financial statements on stand-alone entity basis, the

unaudited unconsolidated financial statements of the bidder can be considered acceptable provided

the bidder further furnishes the following documents for substantiation of its qualification.

 Copies of the unaudited unconsolidated financial statements of the bidder along with copies of

the Audited consolidated financial statements of its Holding Company.

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 A Certificate from the CEO/CFO of the Holding Company, stating that the unaudited

unconsolidated financial statements form part of the Consolidated Annual Report of the company.

4) In cases where audited results for the last preceding financial year as on the date of techno-

commercial bid opening are not available, the financial results certified by a practicing Chartered

Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from

practicing Chartered Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for evaluating the

financial parameters. Further, a Certificate would be required from the CEO/CFO, stating that the

Financial results of the Company are under audit as on the date of Techno-commercial bid opening

and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not

available.

5) The bidder must submit Average Annual Turnover and Net worth Certificate in support of Financial QR,

duly certified and verified for authenticity from Independent Statutory Auditor of their company /

Practicing Charted Accountant/ C.A. Firms / TPIA (Third-Party Inspection Agency ) empaneled

approved by GSECL, along with copy of Annual Audited Accounts of last three years

Note for point No.1, 2, 3 &4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed to them as per

Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all

reserves credited out of the profits and share premium account but does not include reserves

credited out of the revaluation of the assets, write back of depreciation provision and amalgamation.

Further, any debit balance of Profit and Loss account and miscellaneous expenses to the extent not

adjusted or written off, if any, shall be reduced from reserves and surplus.

Other requirements:

1) Bidder should have a separate valid GST registration number and PAN Number.

2) Copy of P.F. code from the appropriate provident fund authorities.

3) Labour License for Labour Contract: The contractor on getting the work order but before starting the work

shall have to furnish the copy of Labour License under the Contract Labour (Regulation & Abolition) from

the appropriate authorities. Also required workman group insurance policy covering labour engaged.

4) The bidder must submit performance certificates or satisfactory work completion certificates (issued

directly by the utility) or Copy of Processed Final Bill of the executed / submitted PO from the utility.

Bidders shall be required to submit all the documents, in support of Technical QR (Such as copies of

Purchase orders/work orders / Contract Agreements, Client Certificates, etc), duly certified and verified

for authenticity by the Independent Statutory Auditor of their company / Practicing Charted Accountant/

C.A. Firms / TPIA (Third-Party Inspection Agency) empaneled/approved by GSECL

5) Tender fee & EMD will be applicable as per NIT.

Noncompliance of above criteria the technical bid is liable to be rejected. After acceptance of the Technical

Bid, the Price Bid will be considered for opening.

For & on Behalf of GSECL

Chief Engineer ( C&O )

WTPS, GSECL

Bidder Sign with Seal Page

GUJARAT STATE ELECTRICITY CORPORATION LTD

WANAKBORI THERMAL POWER STATION

PO: THERMAL, TA: GALTESHWAR,

DI: KHEDA-388239

Name of Design, fabrication, supply and erection of chute assemblies with complete flap gate

Work assembly for CON 8A/B to Con 9A/B by dismantling of existing chutes for coal

handling plant, WTPS

RFQ No: 74809M

ANNEXURE-I: SCOPE OF WORK

The scope of work for the contractor is to provide all necessary Design, material, fabrication, supply and

erection of chute assemblies with complete flap gate assembly for the replacement of the existing chute

assemblies from Conveyor 8A/B to Conveyor 9A/B. Detailed scope of work for the contractor to execute

subjected work is as below

1. Contractor has to visit the site for detailed measurement of chutes, skirt board, skirt board supporting

structure, hood cover and gate location with position as required for design purpose of chute sections, skirt

board and gate assemblies for free and center coal flowing.

2. Contractor has to Prepare detailed engineering drawings and GA drawings as necessary for design and

fabrication of chute, gate, skirt and hood cover etc and submit these drawings to GSECL-WTPS for

approval. The time consume in drawing approval is included in delivery period.

3. Contractor has to fabricate the new chute assemblies, skirt boards, including the complete flap gate

assembly as per the drawing approval and instruction of EIC.

4. Fabricated chutes and skirt board shall be painted with Anti-corrosive /Metal Protective Paint / Coating /

Chemical Compound with minimum 03 coats, one coat of red-oxide& two coat of synthetic enamel (shade

smoke grey).

5. Contractor has to design chute assemblies in such a way that outfall of coal remains in center position and

for that deflection plates should be provided, if required.

6. Contractor has to design entire chute / gate / skirt assemblies by flange joints where ever

applicable/feasible as per instruction of EIC.

7. Contractor has to conduct all required testing and inspection of materials and fabrication in the

manufacturer's workshop.

8. Contractor has to ensure proper packing, dispatch, transportation, and supply of chute and flap gate

assemblies to the wanakbori thermal power station main store/CHP sub store.

9. Contractor has to safely dismantle and remove the existing chute assemblies and associated structures at

the CON 8A/B to CON 9A/B transfer points and gate assemblies after issuance of line clear

10. Party has to lowering and Shifting of all dismantled material from site location (approx. height is 45 mtr)

to main store as per instruction of EIC

11. Party has to shift the all supplied material from main store to the location of erection,

12. Party has to erect the new chute assemblies, its skirt board and flap assemblies according to the design

and as per instruction of EIC.

13. Party has to modify / dismantled the floors or platforms as per site requirement and after work completion

same will be re-fitted. If any steel material required for modification/re-fitting, same will be provide by

GSECL on free of cost.

14. Party shall have to arrange all necessary equipment, tools, and tackles, welding machines, crane,

consumables i.e cutting gases, required fasteners, coal dust sealing strip, cotton waste, grinding wheels,

welding electrodes etc. Required for the erection purpose.

15. The party has to deploy the authorized site supervisor to supervise the entire work & intimate to this office

the name and contact details so that; they can be contacted when required in connection with the

execution of the said work.

16. Party shall have to depute sufficient no of skilled persons i.e. Technicians, fitters, welder, helpers during

erection and commissioning work.

17. Party shall have to deploy manpower in accordingly to expedite work should be completed in given

18. Party has to ensure erection work meets quality standards and work should be carried out as per

instruction of EIC

19. The party must ensure that the joints between different sections of the chute assembly are tight and firm

to prevent the escape of dust particles and sealed by sealing rope if required

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20. The party has to remove/dismantled the old existing power cable for actuator and laying/provide the new

supplied cable from CHP control room (MCC room) to conveyor 8A/B to 9A/B gate floor.

21. After the successful replacement of the chute, skirt board, skirt rubber and gate assembly, a load trial of

the system was conducted in the presence of the party's site supervisor. Any defects, or any suggestions

for rework from the Engineer-in-Charge (EIC), must be completed.

22. Party has to ensure and follow all necessary safety precautions, including the use of appropriate

personal protective equipment (PPE) during execution work

23. Contractor personnel have to remain vigilant during the work, as the units stay on the bar and the

secondary feeding system operates continuously.

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ANNEXURE- II- TERMS AND CONDITIONS

(01) The contractor has to carry out work as per Schedule-B strictly and as per scope of work, terms &

conditions and instruction of Engineer in Charge.

(02) All Necessary equipment, tools, and tackles, welding machines, crane, consumables i.e O2, DA, Nut

bolts, cotton waste, grinding wheels etc. Required for the erection purpose

(03) Price :-

The Price will be accepted on the basis of unit rate as described in attached Schedule-B. Payment will

be made by applying unit rates to actual quantities executed.

Also, if continuous outage for job cannot be given by GSECL, then contractor will have to carry out such

job in piecemeal basis as and when line clear is available without claiming any waiting charges for their

staff for non-availability of outage.

(04) No Price escalation :-

The rates quoted are consisting of all the operational costs such as provision of required men power,

required materials, mobilization & transportation of resources etc. Hence, No price escalation will be

given in whatsoever conditions. However, GST (applicable taxes) will be reimbursed extra at prevailing

rates on production of documentary proof. The rates will be firm throughout the period of contract. No

extra charges / price hike will be given on account of price variation of materials and Labour etc.

(05) Time Limit :-

(a) The period of this contract shall be 11 (Eleven) months from the date of issue of LOI.

(b) For Item sr no. 1 & 2: The time limit for supply of chute assemblies and gate assemblies including skirt

boards is 06 months from date of issuance of LOI

(c) For item sr no. 3: The time limit to complete the one job of dismantling, erection & commissioning of any

entire chute assembly with gate and skirt board is 15 days/job from date of issuance of line clear.

(d) The starting time & completion time stipulated for work should be strictly observed. In case of failure to

start / complete the work within the stipulated time limit, penalty shall be levied & recovered as per penalty

(e) The contractors have to make required arrangement with mobilization of resources to workplace without

waiting & start the work within 07 days from intimation from GSECL. If work will not be started within

07(seven days after intimation from GSECL then penalty as per penalty clause will be imposed &

recovered from your bills or any dues payable to you.

(f) In case of non-availability of power supply, non-availability of crane / winch / forklift / loader / truck, non-

issuance / late issuance of PTW, part permission due to outage restriction, heavy rain or any natural

circumstances which are beyond the control of contactor, appropriate relaxation in time limit will be given

before imposing penalty.

(06) Penalty:

(a) GSECL standard Penalty:

If the supply/work is not completed within stipulated period, penalty will be charged at the rate of ½%

per week on delayed portion subject to maximum of 10% of the contract value (i.e End cost including

taxes & duties) as per GSECL rules.

(b) The contractor have to complete the work within stipulated time as mentioned in clause 5(c) and

5(e), otherwise penalty of Rs. 2000/- per day (over and above of GSECL standard penalty mention

in 6(a) ) will be imposed & recovered from your bills or any dues payable to you .

(07) Safety / Security :-

All the required safety precautions for manpower & security precautions for equipment‟s, materials etc.

will have to be taken by contractor, for the work. The safety norms are to be strictly followed during

execution of work. GSECL will not give any compensation & will not be held responsible in case of any

injury, loss of life due to accident of working personnel of contractor and loss, damage or theft of

materials under custody of contractor.

(08) Warranty / Guarantee of workmanship / Defect Liability period:

Party has to submit guarantee certificate for the supplied spares for at least 12 months from the date of

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successful commissioning of material for defective material & faulty workmanship. If any defect arises

due to quality of material / application of material within guarantee period then party shall have to rectify

the same with same materials at his own cost and arrangement

(09) Security Deposit Cum Performance Guarantee :

Party shall have to submit SD CUM PG @ 5% (five percentage) of the order end cost value for your

supplied product and erection work which have guarantee for 12 months from the date of erection &

commissioning. Party has to paid SD cum PG in any convenient acceptable mode i.e. NEFT/ RTGS/

DD/Bank guarantee as per GSECL rule. If paid in terms of BG then it has sufficient validity (11 months

contract duration + 12 months guarantee period + 01 month claim period). The SD cum PG will be

refunded only after successful completion of entire Supply and completion of guarantee period of all

supplied items.

(10) Payment Term for Supply & Works:

(a) 80% payment of supply (FOR Destination price with 100% GST) will be release within 30(thirty) days

from the date of receipt of materials against TRC on verifying required documents as per order terms

& conditions. Amount of GST and applicable cess will be kept under retention till submission of

documentary proof of payment of GST or till reflection of payment of GST pertain to respective bill

amount in GST Return for concern order after due verification

(b) Balance 20% payment towards supply portion shall be released along with invoice/invoices of work

execution.

(C) 100% payment of work portion will be release after satisfactory completion of work at site. Payment

will be made as per actual work done only after taking joint measurement and after satisfactory

completion of job work. Payment will be released within 30 days from receipt of recorded bill in

account section, as per corporation„s rules. However, amount of GST and applicable cess will be

kept under retention till submission of documentary proof of payment of GST or till reflection of

payment of GST pertain to respective bill amount in GST return after due verification.

(11) Insurance :-

All compensations, insurance, third party liabilities for the equipment‟s, materials, man power are to be

arranged by the contractor at his own cost. All the claims with insurance company shall be settled by

the contractor for damage / replacement, if any. GSECL will not be held responsible for any loss or

damage either to their personnel or to their equipment‟s. The contractor shall be fully responsible for the

safety of the equipment, goods coming under this contract and due discharge of all the liabilities under

the contract and for faithful performance and discharge of the responsibility under the contract.

(12) The contractor has to work round the clock by making sufficient manpower depending upon type of

work to be carried out and plant requirement.

(13) The contractors have to submit material account with RA Bill. No MR / CR is required for the material

issued / credited from / to site store of coal handling department, WTPS.

(14) The GSECL reserves the right whether job is to be accepted or rejected, only specified and scheduled

work will be examined by company‟s engineers and then if found suitable it will be accepted.

(15) The contractor shall held the GSECL indemnified against and in respect of any claims arising out of

injury of any person / persons, loss of life or any other claims, whatsoever, the contractor shall also be

responsible for any damage to the property of company due to the negligence of the contractor or their

employee and The company is entitled to recover damages from the contractor.

(16) Unsatisfactory Progress of work :-

If the Contractor‟s work is found not satisfactory or not progressing according to schedule given by the

GSECL, the GSECL reserves the right to take up the work departmentally or through other agency and

GSECL may take such action as may be deemed fit to see that the work is completed in time at the risk

and cost of contractor.

(17) Failure to execute order :-

If at any stage, the contractor fails to complete the job or refuse to carry out the job, the same will be

completed by GSECL by departmentally or by other agency at the risk and cost of contractor even at

higher rates. The additional expenditure incurred by GSECL for completion of work with 15%

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supervision charges will be recovered from their bills / security deposit or any other payment due to

(18) Tender / Contract Document :-

(a) The contractor will be presumed to be aware of the GSECL‟s General Conditions of contact, which are

also binding so far as they are applicable in respect of this Contract.

(b) The complete tender document shall be deemed to form part of the contract and work orders if any

when placed and shall be binding on the contractor.

(c) The tender acceptance of tender with schedule and contract booklet “Tender & Contract for works” to be

signed by the contractor and the subsequent correspondence shall be deemed to be part of the contract.

(d) Any terms and conditions mutually agreed in writing shall be a part of contract.

(19) GSECL reserves rights to add / modify / delete any conditions mentioned in this document & scope of

work at his own discretion without giving any reason thereof.

(20) Termination of Contract:-

The company reserves the right to terminate the contract at any time / stage without assigning any

reason, whatsoever, by giving a notice period of one month from the date of notice of termination of the

contract, contractor will not be entitled for any compensation / losses, whatsoever on account of such

termination of the contract.

For & on Behalf of GSECL

SIGNATURE OF CONTRACTOR Chief Engineer (C&O)

WITH SEAL & DATE WTPS, GSECL

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GUJARAT STATE ELECTRICITY CORPORATION LTD

WANAKBORI THERMAL POWER STATION

PO :THERMAL. TA:GALTESHWAR,

DI:KHEDA-388239

Schedule - A

Name of Design, fabrication, supply and erection of chute assemblies with complete flap

Work gate assembly for CON 8A/B to Con 9A/B by dismantling of existing chutes for

coal handling plant, WTPS

RFQ No: 74809M

(i) Following Facilities Will Be Provided By GSECL Free of Cost.

1. Supply of Electricity will be given free of cost by GSECL required during execution of job on

mutually agreed one point.

(ii) Following Facilities Will Be Provided By GSECL on Chargeable Basis and If Available.

1. Accommodation facility Staff Quarter (Type-IV/F or Any available Quarter) will be provided on

chargeable basis as per GSECL rules, if available.

2. First aid treatment at GSECL Hospital will be provided on chargeable basis.

(iii) Following material is in the contractor’s Scope:

1. Supply of chute assembly, skirt board and its supporting structure, gate assembly with drive,

hood cover, required power cable & control cable is in contractor scope

2. All Necessary equipment, tools, and tackles, lifting tools, crane, welding machines, cutting set

etc consumables i.e cutting gases, Nut bolts, cotton waste, grinding wheels, welding electrodes,

sealing strip etc. Required for the erection purpose shall be arranged by party

3. To and fro transportation of man and material at site shall be arranged by party at own cost.

4. All type of PPE and safety articles shall be provided by the party to their contractor personal

engaged in erection work.

For & on Behalf of GSECL

Chief Engineer (C&O)

WTPS, GSECL

SIGNATURE OF CONTRACTOR

WITH SEAL & DATE

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LABOUR LAWS, CIRCULAR-1 & SAFETY RULES

GENERAL TERMS AND CONDITIONS OF CONTRACT:

1. “Contract” means the documents forming tender and the subsequent agreement that may be entered in

2. “Work” or “Works” means: “Design, fabrication, supply and erection of chute assemblies with

complete flap gate assembly for CON 8A/B to Con 9A/B by dismantling of existing chutes for coal

handling plant, WTPS”.

3. Contractor” means a firm or an individual undertaking these works or offers the rates for this work.

4. The general rules & regulations of the GSECL for tender & contract for works will apply to the extent of the

same and not modified herein. Any other rules & regulations, conditions etc. that are in force at present and

that may be framed by the Corporation from time to time in connection with contracts will be binding and

acceptable to the contractor. The contractor is deemed to have gone through and considered to be fully

aware of the conditions mentioned therein.

5. The successful Tendered will have to pay total 5% of the order value as SD cum PG before

commencement of the work and within ten days from the date of issue of L.O.I. The amount will be refunded

after the satisfactory completion of the contract after certification by the concerned Suptd. Engineer (Fuel)

and after deducting any dues of the GSECL.

6.The sublet or to transfer the contract without prior approval of the GSECL shall be treated as breach of

contract and it shall be punishable by forfeiting the SD as well as termination of contract.

7. The GSECL reserves the right to forfeit the SD in case of any breach of contract and in case of disputes.

The decision of Chief Engineer, Wanakbori TPS shall be final, binding and acceptable to the contractor. If

the contractor fails to start the work as stipulated the EMD and the SD shall be forfeited.

8. The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor (R&A)

Act 1970 and rule mentioned there under:

1) The contractor should not be allowed to engage ten or more contract labourers without initiating to obtain

the labour license under the Contract Labour Act from the Assistant Commissioner of Labour Nadiad (the

said number i.e., ten or more includes Supervisor and other staff.)

2) The contractors shall have to obtain group insurance under WC Act before starting the work.

3) All Contractors shall have to make the payment of wages to the Contract Labours engaged by them, on or

before 7th of every month through Nearest Nationalized Bank compulsory, preferably situated in the

premises of Wanakbori TPS area in case of ARC /BRC works Contract. The Contractor shall supply copy

of Bank Statement duly stamped by the Concerned Bank as a token of proof towards payment of Wages

to HR Department.

4) Payment to contract laborers has to be made through Bank/ Cheque/ RTGS only. Wages rates for

contract laborers are applicable as per the terms and conditions of the license. The contractor shall have

to pay wages to workers as notified by Government of Gujarat., from time to time.

5) It should be ensured that all the labours engaged by contractor are covered under the provident fund

scheme and employee‟s pension scheme and their contribution are remitted regularly to the concerned

RPFC. The Xerox copies of challan along with ECR in this regards should be submitted regularly in

G.S.E.C.L. office.

6) In case the contractor having more than one contract in the same TPS, the contractor shall have to

submit contract wise separate list of the workmen to the concerned Officer.

7) The contractor shall have to pay wages to workers as notified by Government of Gujarat., from time to

9. Labour Laws: The labour laws applicable and amended from time to time have to be followed

scrupulously. A few of them for information are as under:

a) Person below the age of 18 years and above 60 years should not be employed for the work.

b) No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.

c) The contractor shall maintain a valid labour license under the contract labour (Regulation and Abolition)

Act for employing necessary man power to be required by contractor. In the absence of such license the

contract shall be liable to be terminated without assigning any reasons thereof.

d) The contractor shall at his own expense comply with all labour laws and keep the G.S.E.C.L. Indemnified

in respect thereof. Some of the major liabilities under various labour and industrial laws, which the contractor

shall have to comply, which are as under:

I) Payment of contribution by way of employee‟s contribution towards provident fund, family pension

scheme, deposit linked insurance scheme, administrative charge etc., at the rates made applicable from

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time to time by Govt. of Gujarat /Govt. of India and other statutory authorities.

II) Payment of deposit in respect of each contract labour at the rate applicable of with the offices of

Commissioner of Labour as per the contract labour (Regulation and Abolition) Act.

III) License fee as prescribed under the contract labour (Regulation and Abolition) Act and rules framed

there under depending upon the number of workmen employed by contractor.

IV)Identity cards as prescribed under the factories Act shall be issued to workmen.

VI)Payment of retrenchment compensation, Notice pay and other liabilities as per Industrial Disputes Act.

Any payment to the contractor's employees arising out of any claim or disputes under the Industrial

Dispute Act 1947 or any other labour laws

VI)Payment of compensation in case of accidental injury shall be made as per the WC Act.

VII) If the female workmen are more than 30 numbers engaged then provision of crèches, shall be complied

accordingly.

VIII) Maternity leave as per the provision of the maternity benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities prescribed under the

Labour laws in force from time to time from statutory Authorities like State Government / Government of India,

which the contractor shall have to comply with.

10. Provident Fund and Family Pension Scheme: The contractor shall submit along with his bill (month

wise) statement regarding deductions against employees‟ provident fund and family pension scheme in

respect of each concerned employee. Provident fund and family pension scheme at the rate of 12 % of

wages (or at the rates made applicable by the Government time to time). The contractor‟s contribution and

his workers contribution towards provident fund and family pension scheme shall deposited by the contractor

with Regional Provident Fund Commissioner, Ahmedabad. In case if the contractor deposits the contribution

to the Assistant Provident Fund Commission, the zerox copy of challans and schedule must be submitted in

the office.

11. GROUP INSURANCE SCHEME: The contractor has to take Group Insurance for all workmen engaged

by him and copy of the same shall be produced to Concerned Officer.

12. Paid Leave Facility: Paid leave facility at the rate of one day for every 20 days worked by the contract,

labour shall be provided the contractor to his workers. It shall be duly verified and approved/certified by the

authorized officer of the GSECL.

13. The contractor shall employ adequate number of experienced staff at site for daily supervision and for

maintaining of various registers and records required under the law and contracts. No payment for such

supervision shall be admissible.

14. Contractor to Indemnify the GSECL: The contractor shall indemnify and keep indemnified the GSECL,

and every member, officer and employees of the GSECL, also Engineer-in-charge and his staff against all

actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection with

the matter referred in above clauses and elsewhere and against all actions, claims demands, cost and

expenses which may be made against the GSECL by any workman/ employees of contractor or any sub

contractor and or from any liability any wise to any workman/employees of the contractor or sub-contractor

under any laws, rules or regulation having in force of law including but not limited to claims against the owner

under Employees Compensation Act, 1923, The Employee‟s Provident Fund Act.1952, and/or the contract

labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any workmen

or other person in the employment of the contractor or his sub-contractor, and the contractor shall indemnify

and keep indemnified the GSECL against all such damage and compensation and against all claims,

demands proceedings costs, charges and expenses whatsoever in respect of or in relation thereto.

15. Workmen’s Compensation Fund and Employer’s Liability Insurance: Insurance shall be affected for

all the contractor‟s employees engaged in the execution of these contracts. If any of the work is sublet, the

contractor shall required the sub-contractor to provide workmen's compensation and Employer's liability

insurance for the latter's employees unless such employees are covered under the contractor‟s

insurance. It shall be liability of contractor for employees of his sub-contractor.

16. Any other rules and regulations, conditions, circulars etc. that are in force at present and that may be

framed by the GSECL from time to time in connection with the contract will be binding and acceptable to the

contractor.

17. The contractor must possess separate P.F. code for the above subject work.

18. Attendance rolls shall be maintained up to date. All the written registers, Performa etc.shall be filled up

and maintained up to date and kept ready for inspection at any time or submitted in-time to the concerned

authorities as per contract labour Act, Factories Act. etc... By contractor.

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19. It is the responsibility of the contractor to ensure that his employees maintain strict discipline as

regards security, methods of safe working etc., and not to cause any hindrance to smooth running of power

station or in execution of duties by GSECL staff. Any lapse in this regard will be viewed seriously and

contract is liable to be terminated. If any of contractor‟s staff is found unsuitable or not behaving properly, the

contractor shall have to remove him from the work-site on demand by GSECL. The contractor shall have to

strictly observe the rules and conditions specified in the enclosed works contract booklet of the GSECL,

which are not modified hereunder. To keep harmonious Industrial Relations amongst contract labours is the

sole responsibility of the contractor. Any breach of the same will be viewed seriously.

20. Before starting the work, the contractor should contract Industrial Relation Officer/ Labour Welfare Officer

for all formalities and obtaining the gate passes of all contract labourers and for other formalities.

21. Follow the following procedure at each milestone for the execution of works contract.

(A) On Commencement of Contractual Work:

(1) The Contractors shall have to obtain Photo-Gate-Pass before the commencement of contractual work

awarded. Contractor shall have to apply for the gate passes in triplicate in a prescribed application

form which is to be available from Security Section for the entry of workmen in the premises.

(2) Such application shall have to be proceed for the approval of Factory Manager. After obtaining

approval of Competent Authority, contractor shall have to prepare the Gate Passes and obtain the

signature of Factory Manager.

(3) If Labours are required to be engaged in Emergency during Public Holiday , Contractors Can apply for

Temporary Gate-Pass for the period of only three days with recommendation of respective EE/SE and

the same shall have to be regularized after following the procedure of Gate Pass applications on the

office working day from HR Department. It is to note that No Temporary Gate-Pass shall be issued for

the work other than acute emergency to carry out the work in power station premises.

(4) The Contractor shall have to obtain the Group Insurance Policy under the Employee Compensation

Act, 1923 prior to commencement of work.

(5) The Contractor who intend to engaged 50 or More than 50labours to carry out the awarded contractual

work then necessary - Form No. V under the Contract Labour (R& A) Act, 1970 / Form No. VI under

the Interstate

Migrant worker (employment regulation) rule 1979 as applicable is to be obtained from HR Department for

the purpose of obtaining Labour License from the Licensing Authority.

(B) During Contractual Work under the progress:

(1) Bill Recording Officer of User department shall have to ensure as to whether contractor has engaged

minimum number of contract workmen per day as per the terms of work order.

(2) All Contractors shall have to make the payment of wages to the Contract Labours engaged by them, on

or before 7th of every month through Nearest Nationalized Bank compulsory, preferably situated in

the premises of Wanakbori TPS. The Contractor shall provide copy of Bank Statement duly stamped

by the Concerned Bank as a token of proof towards payment of Wages to HR Department.

(3) All Contractors has to comply & maintain statutory documents / registers at site under the provision of

labour laws & EPF Act.

(C) Submission of Statutory documents to ensure the compliances:

1) The Contractor shall have to submit following statutory documents, work order wise, under the

labour laws and EPF to the recording officer of user department for ensuring the compliances of

provision of labour laws and EPF Act for the respective working period.

(duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed & stamped by Contractor

- Form XVII

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission ( duly signed by Authorities ) -

 Copy of Work Order ( First Time )

 Copy of Valid W.C. Policy.

 Copy of Valid Labour License (If Applicable in case of More than 9 manpower Engaged by

Contractor for said work).

 Form No. XIII – Register of workers employed by Contractor.

 Form-C Copy of bonus register.

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 Form-19 copy.

Place of Work and Work order number in Muster Roll- Form No. XVI & Wage Register – Form No

22. Submission of the bill by the contractor:

Bills in triplicate shall be submitted by the contractor for each month on or before the date fixed by the Site In

charge, for all works, executed in the previous month and the Site In charge shall take or cause to be taken

the requisite measurement for the purpose or having the same verified and the claim so far as it is

admissible, shall be adjusted, if possible, within ten days from the presentation of the bills. If the contractor

does not submit the bill, within the time fixed, as aforesaid, the Site In charge may depute a subordinate to

measure up the said work in the presence of the contractor or his duly authorized agent, whose counter

signature in the measurement list shall be sufficient warrant and the Site In charge may prepare a bill from

such list which shall be binding on the contractor in all respect. Along with the R.A. Bill, the contractor should

submit material Account wherever applicable, proof of payment of provident fund and other statutory dues,

certificate issued by I.R.O. / L.W.O certifying average number of labour deployed during the month and total

amount of wages and salaries paid to labour. The R.A. Bills along with the supporting documents will be paid

within 30 days.

23. Income Tax:-Income tax will be deducted at source from each bill as per statutory requirements.

24. The GSECL will be entitled to deduct directly from the bills to be paid to the contractor any sum or sums

payable by the contractor and which sum/sums the GSECL is required to pay as a principal employer on

account of contractor‟s default in respect of all liabilities referred to in above clauses.

25. The quantities mentioned in the Schedule-B are approximate only and may vary widely. The contractor

shall be paid for the actual works carried out at the rates quoted by him.

26. The TDS @ 2% as per Sections 57A and 57B GST Act shall be deducted from the contractor‟s bills.

27. Compensation for the Delay: The time allowed for carrying out the work as entered in the tender shall

be strictly observed by the contractor and shall be reckoned from the date on which the order to commence

work is given to the contractor. The work shall throughout the stipulated period of contract be proceeded with

all due diligence (time being deemed to be the essence of contract) and the contractor shall pay, as

compensation, an amount equal to one percent or such smaller amounts, as the Competent Authority (whose

decision in writing shall be final) may decide of the amount of the contracted cost of whole work as shown by

the tender for every day that the work remains un-commenced or unfinished after the proper dates. Provided

always that the total amount of compensation, to be paid under the provisions of the clause, shall not exceed

always that the total amount of compensation, to be paid under the provisions of the clause, shall not exceed

10 percent of the contracted cost of the work as shown in tender.

28. Deposit Linked Insurance Scheme: The contractor shall have to deposit 0.50% (half percent) or the

rate applicable from time to time of the wages in respect of employees who are members of the PF, as the

contribution to the Deposit Linked Insurance Scheme, with the Regional Provident Fund Commissioner,

Ahmedabad.

29. Liability towards Gratuity: The contractor shall deposit 15 days salary at the rate of last drawn salary

for every completed one year of service for each worker for the liability of gratuity.

30. Minimum Wages Act: The contractor shall pay prevailing minimum wages as applicable from time to

time to the labours engaged by him as per the minimum wages Act, through bank only.

31. E.S.I. Act.: The contractors shall comply with the provisions of E.S.I. Act wherever applicable as per the

prevailing provisions of the Act and as amended from time to time.

32. Administrative Charges: Administrative charges for maintaining Provident Fund account shall be

deposited by the contractor with the Regional Provident Fund Commissioner, at the rates applicable.

33. Safety: The contractor shall strictly observe all safety rules and provide safety equipment to the contract

labours as per the Factories Act, 1948, and whatever amendments made from time to time to avoid any

chance of accident. The contractor shall strictly observe all instructions of Safety Officer and Factory

Inspector to avoid any chance of accident. The contractor has to provide safety articles to his contract labour

as per the nature of work they have to perform in the contract. A certificate in this regard has to be obtained

from Safety Officer then the detailed work order will be issued.

34. Compliance to Security Matters: The power station being a restricted / prohibited area, all the

formalities as required by the Security and Vigilance staff of GSECL should be complied with, to whom the

contractor should contact.

35. Submission of Returns & Maintenance of Records: The contractor shall submit the returns under the

Contract Labour Act, Payment of Bonus Act, and Payment of Gratuity Act etc. and shall have to maintain all

up-to date records/registers in respect his employees as prescribed under various Labour Laws and produce

the same as and when demanded by GSECL‟s appropriate authorities.

36. Execution of Agreement: The successful bidder (contractor) will have to enter into an agreement with

the GSECL and the cost of the stamp paper will be borne by the contractor. The contractor will also have to

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execute indemnity bond on required value of stamp paper as per GSECL‟s rules. The cost of stamp

paper for indemnity bond will be borne by the contractor.

37. The contractor must be maintaining regular labour record and should be paying all acquired benefits to

labour force and contractor should obtain certificates to this effect from Labour Commissioner.

38. Because of this contract, the GSECL shall not accept any additional labour liabilities than stated above.

39. The contractor will make arrangements at his own cost to insure all men, materials and equipment

employed for this work. The GSECL will not be responsible for any loss or damage either to the contractor‟s

personnel or his equipment.

40. Dispute, if any, taking place between the contractor and labourers must be intimated to Labour Welfare

Officer, Wanakbori TPS, immediately.

41. The contractor must insure all the labourers before starting the works.

42. Any casualty will also have to be borne by the contractor for the period the contract continues.

43. The contractor shall not engage any sub-contractor without written prior permission of the Chief Engineer

or the authorized officer of the GSECL. In no case the GSECL will be liable in any manner regarding any

liability in respect of any contract labours engage by the sub-contractor and the liability of such contract

labours will solely rest with the principal contractor.

44. Arbitration:

1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or Relating to this contract

with reference to the construction, interpretation, breach, Termination or validity thereof (hereinafter referred

as "the Dispute") shall, upon the Written request of either Party be referred to the authorized representatives

of the Disputing Parties for resolution. The authorized representatives shall promptly meet and attempt to

negotiate in good faith a resolution of the Dispute within thirty days of the service of the request.

2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in

sub clause (l) of Clause, arising under or in connection with the present agreement, the same shall be

referred to the Arbitration Centre (Domestic and International) High Court of Gujarat at Ahmedabad ("the

Centre" for short), currently functioning in the High Court Complex. Sola, Ahmedabad for appointment of

arbitrator and thereupon, the Centre shall appoint a sole arbitrator and conduct the arbitration proceedings in

accordance with its rules. If the parties unanimously agree to appoint three arbitrators, then in that case, each

party shall appoint one arbitrator from the panel of arbitrators of the Centre, and the Centre shall appoint the

third arbitrator, who will act as the Presiding Arbitrator. Such arbitration shall be the sole and exclusive

remedy between the parties for all disputes arising under or in connection with this agreement. The arbitration

shall take place at the Arbitration Centre, Ahmedabad, High Court Complex, Sola, Ahmedabad, Gujarat, in

accordance with the provisions of the Arbitration and Conciliation Act 1996 as amended from time to time,

and the proceedings shall be conducted in English. The arbitration award shall be final and binding on the

45. Labour Escalation: The contractor shall pay minimum wages to his labourers as per the Minimum

Wages Act, 1948 and rules therein, as applicable from time to time, in pursuance to the State government

notification. The concerned contractor, after making such payment to his labours, shall submit the details of

the payment with the certification of Labour Welfare Officer / Industrial Relations Officer. However, labour

escalation or any type of escalation will not be payable by GSECL to the contractor as this is a firm price

contract throughout the period of contract.

46. The GSECL reserves the right to terminate this contract at any time during its currency without giving

notice of termination or any reason thereof.

47. Time Limit: The period of this contract is 11 (eleven) Months from date of issue of LOI. The time

limit for the whole supply is 06 months form date of LOI. However, the time limit to complete single

job is 15 (fifteen) days from taking line clear. The single job will be considered for complete

replacement & trail run of assembly of chute, gate, skirt board and hood cover etc for one conveyor

48. The contract will remain in effect for the period of 11 months from the date of issue of work order.

GSECL at any time during the tenure of the contract may terminate the same at its sole discretion without

assigning any reason, if it is observed that obligations under this contract are not performed up to the

satisfaction of GSECL. The contractor will, however, not be entitled for any compensation for such premature

termination of contract.

49. In case of default, the work will be got done through other agency / agencies at the risk and cost of the

original contractor, and the GSECL shall be entitled to recover such expenses from defaulting contractor by

such methods as deemed fit. The contractor shall not, however, be entitled to terminate the contract or stop

works undertaken by him before expiry of the contract period / extended period due to any reason

whatsoever.

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50. Under the contract, the contractor should either himself be present at the site or should nominate

persons in writing, who must be available at site and who should be authorized to take decisions about the

works and receive the instructions from Site In charge of the work at any time. In absence of any responsible

man of contractor at the time of any emergency, adhoc decision of Site In charge will be binding on the

contractor.

51. The contractor is bound to execute the work for any item as per the instruction of the Site In charge. On

refusal to do so, the work will be carried out at the risk and cost of contractor by using the contractor‟s tools

and tackles, for which no compensation whatsoever shall be payable to the contractor.

52. If any immovable articles/tools/equipment will be found stolen from the working place, the contractor

would be held responsible and cost will be recovered from his bill.

53. For any conflict and ambiguity, the decision of the Chief Engineer (C&O) shall be final and binding on the

contractor.

54. Office correspondence will be carried out in English language, and if at any time to facilitate the

contractor, Gujarati translation may be furnished, if deemed fit. The English version will be the correct one

and the same only will held good for legal matters.

55. The contractor should intimate to the office the name and address of authorized and responsible

representatives, so that our field officers can contact them when required in connection with the execution of

the said works.

56. AGREEMENT:

As per Corporation‟s rules, you will have to enter in to an agreement with the Corporation on stamp paper

of appropriate value Rs. 300/- in the prescribed form within one month of receipt of this A.T. or before

starting the work. The cost of the stamp fee shall be borne by you. The tender with the specification, price

schedule, drawing and the contract booklet are to be signed by you. This letter and subsequent

correspondence shall be deemed to be part of the Contract.

57. INDEMNITY BOND:

You will have to enter in to an Indemnity Bond also with the corporation on stamp paper of appropriate value

Rs. 300/- in the prescribed form before commencement of the work. The cost of the stamp fee shall be borne

58. Reimbursement for Health Check up:

Bill shall be reimbursed for Health check up once during total contract period maximum up to Rs. 1000 or

actual cost per worker/labour/person, whichever is minimum after verification & recommendation by concern

doctor. In case any worker left the work in between than for replacement Worker Company will not provide

any reimbursement, however it is compulsory to submit new reports of replacement worker for Fitness

certificate at contractor‟s own expenses

59. Payment Term for Supply & Works:

(a) 80% payment of supply (FOR Destination price with 100% GST) will be release within 30(thirty) days

from the date of receipt of materials against TRC on verifying required documents as per order terms

& conditions. Amount of GST and applicable cess will be kept under retention till submission of

documentary proof of payment of GST or till reflection of payment of GST pertain to respective bill

amount in GST Return for concern order after due verification

(b) Balance 20% payment towards supply portion shall be released along with invoice/invoices of work

execution.

(C) 100% payment of work portion will be release after satisfactory completion of work at site. Payment

will be made as per actual work done only after taking joint measurement and after satisfactory

completion of job work. Payment will be released within 30 days from receipt of recorded bill in

account section, as per corporation„s rules. However, amount of GST and applicable cess will be

kept under retention till submission of documentary proof of payment of GST or till reflection of

payment of GST pertain to respective bill amount in GST return after due verification.

60. Every bidder should, at the time of submission of bid, give a declaration as under :

If in any Bidder Company/firm, the interest ( i.e. Shareholding in company and share in partnership firm) of

any employee of the tendering Company or his/her relative as defined in section 2 (77) of the Company‟s Act

2013 is 10 % or more ,the tendering Company will not deal with such Company/Firm at all. Tenderer

therefore, must specifically disclose this fact in the technical Bid. Non- disclosure of such facts would

immediately disqualify the tenderer for further dealing with the tendering Company‟s in the tender.

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CIRCULAR – I

The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor (R&A)

Act 1970 and rule mentioned there under:

1. License to be obtained before starting the Work where number of contract laborers in fifty or more.

2. Payment to contract laborers has to be made through RTGS/NEFT/A/c Payee cheque only. Wages rates

for contract laborers are applicable as per the terms and conditions of the license. The contractor shall

have to pay wages to workers as notified by Government of Gujarat., from time to time

3. Every contractor shall have to maintain the muster roll and wages register in respect of his contract labor.

4. Every contractor is required to issue employment card, wages slip and attendance card to their laborers.

5. The contractor has to maintain the register No. 13 containing details of contract labors employed by him.

6. Earned leave register/ card as per the Factories Act and Rules.

7. Other registers required under Contract Labor actual Rules and the Factories Act and Rules.

8. Every contractor shall have to obtain insurance policy in respect of the contract labors engaged by him to

cover them under workmen‟s Compensation Act.

9. To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time.

10. Before starting the work as per the contract awarded to him, he should make arrangement to enter into the

agreement in the prescribed format on the stamp paper as applicable. Before fulfilling the above

requirement the contractor is instructed not to start the work. The responsibility will be on his head in case

11. Contractor should posses separate P.F. code on their firm, name otherwise their offer may not be

considered.

All the contractors are informed to adhere to the rules and regulations applicable to them, particularly in

respect of the laborers engaged by them, the contractor not fulfilling the obligations will not be allowed or

continue with work/ not be held qualified to carry out the work at TA-Galteshwar Dist. - Kheda Power

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General Safety Rules / norms To Be Observed By The Contractors. - Safety measures

regarding Fatal accident in the project:

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety Rules. Concern

principle contractors are responsible for informing & observance of these rules by their supervisors/contract

workers as well as the owner/supervisors/ workers of sub-Contractors engaged, if any, by them for the work

contract awarded to them. Prior to commencement of the work, Contractor shall have to submit a written

assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge that they have

thoroughly gone through these Rules, have educated their employees / workers of their sub contractor and

will strictly observe the said Rules while execution of work under work contract awarded to them. They will

have to indemnify the company for any loss or damage / accident / injury to the company‟s property /

employee or employee of their own in default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per Gujarat

Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per Aadhar card

/Election card id proof & to follow the gate pass issue procedure through concern department EE & SE,

Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety Officer & Factory

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for three days

with prior permission of Factory Manager only. More than three days, Permanent photo gate pass

procedure shall be completed by contract agency for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat

Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers before

commencement of work & examination responsibility shall be taken by contractor as well as concerned

Head of Department .Pre-employment & Periodical medical examination of contractor workers shall be

carried out in form no.32 from GSECL Factory Medical Officer after every six (06) months of contractor

with their contractor workers. Contractor shall be fulfilled all health requirements before commencement

of work. After completion of medical examination in form no.32/33, GSECL Factory Medical Officer shall

be signed in contract worker gate pass procedure format.

(04) Contract worker gate pass will issue after completion of safety induction 3D animation movie & Training

record is to be maintained in IMS/OHSAS training format by TK Office/LWO.

( 05 ) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue PPE to

contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving license, Electrical

contractor license, Electrical trade qualifications, Safety induction training, SOP, supervisor

qualifications etc. After fulfillment of all Safety compliances, Safety Officer/Dy. Safety Officer shall be

signed in Contract worker Gate pass procedure format.

(06) Work Contract shall be completed by principle contractor/agency/person who is awarded the work

order. Subletting of contract shall be allowed only if prior approval of Power station chief before

execution of work. Contractor/agency shall be submitted the entire subletting contract documents with

gate pass application through concern department EE & SE, LWO/DGM, Safety Officer/Dy.Safety

Officer & Factory Manager.

(07) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

Valid Electrical contractor License shall be submitted to concern electrical department EE/SE/Electrical

Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass by agency/party with latest

renewal from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical License photocopy shall be

checked by Concerned HOD of Electrical Department/Electrical Safety Officer/Dy.Safety Officer/ Safety

Officer/Factory Manager.

(08) As per nature of job/ work, Qualified supervisor (Diploma (Electrical/ Mechanical/Civil/C&I) +

years experiences or ITI + 10 years) shall be engaged by contract agency & qualification certificate with

experience certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/ Dy.Safety Officer /Safety

Officer/Factory Manager at the time of apply gate pass.

(09) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the work on

electrical lines and Apparatus, Contract person/worker possesses a certificate of competency or

electrical work permit, issued by the Appropriate Government. That means, Electrical trade Qualification

of contract worker/person like ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH (Elect), ME/ M.

TECH (Elect) shall be submitted to concern EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety

Officer/Factory Manager at the time of apply for photo gate pass procedure.

Bidder Sign with Seal Page

(10) As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7

round the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor (BE/Diploma

(Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by contractor during

dangerous operations/dangerous works as well as day to day dangerous activities, safety supervision,

tool box talk, Safety awareness programme, SOP preparation with hazards & its control measures with

each step , checking of lifting tools & tackles, hydra mobile crane, Safety precautions, coordination with

Safety Department etc.

(11) License of driver shall be submitted with gate pass issue application as per nature of vehicles & to follow

the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment) Rules,2016 as well as Gujarat

Motor Vehicles rules,1989 & driver license shall be checked every day by security shift in charge before

entry in the Factory premises.

(12) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person as per

GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will review &

approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety Officer/Factory

Manager before execution of work.

(13) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide standard

make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue format by concern

JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective Equipments / Safety Gadgets

suitable to give sufficient protection against hazards involved in their work / job to their staff, as per the

job requirement and insist / enforce their workers to put on the same while at works.

The ongoing work is liable to be stopped at any time if your contract workers/staffs found working

without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved only) to

be used for various works / worksites.

In any work, Contractor shall be issued the minimum 05 nos. of PPEs like Safety Shoes, Safety Helmet,

Safety goggles, Mask & Reusable Ear plug to their workers/supervisor compulsory & it will check by

concern section HOD & Dy.Safety Officer /Safety Officer at the time of gate pass procedure.

Bidder Sign with Seal Page

LIST OF SAFETY EQUIPMENTS

Industrial Safety Helmet For protection of head against falling objects or during fall of person

from height. Yellow Colour helmet is used for contract worker

with agency logo.

Safety Goggles/welding For protection of eyes against flying particles / dust, chemical

goggles/chemical splash goggles splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust, chemical

splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high noise level

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp edged objects,

proximity suit/FR Boiler Suit heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp edged

objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp edged

Oil/Chemical/water/heat/ Electrical objects, heat, hot metals/objects, electricity etc..

resistance etc.

Safety Belt(full body hardness with For fall prevention while working at heights or in depth, working in

double lanyard & shock absorber) vessel or in confined space.

/ Rope / Life line / Fall arrestor

Dust Mask/Respirator with Protection of respiratory system against dust.

valv(FFP2)

Chemical Cartridge Respirator Protection against toxic chemical fumes / gases/vapors/dust etc.

with full face mask type

Trolley mounted Air line Working in oxygen deficient zone or confine space area

respirators with full face mask

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen, etc

Portable Multi gas Detector ( Working in oxygen deficient zone & use in entry of confine space &

LEL,O2,CO,H2S,SO2, etc) Major fire

Automatic voltage detector To check the present voltage or induction voltage of electrical

equipments/ bus/switch gears from 01 (one) feet distance before

starting the any electrical work .

Auto darkening welding helmet The new auto darkening welding helmet combines legendary Speed

(EN 379 & EN 175 Level-B) with glass quality and auto darkening technology with an innovative

PAPR as per EN 12941:1998, wide-view grinding visor to give welders an all-in-one solution for

class TH2 and AS/NZS 1716 more flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing protection

device, for increased comfort and safety in welding. The unit is

equipped with a particle filter which removes particles from the air.

The unit provides a constant airflow independent of filter

combinations and clogging. The unit can also be equipped with a

gas filter (for example A1B1E1). The unit supplies air to the head

top via the connecting breathing tube. The airflow creates a slight

positive pressure which together with the sealing to the face

prevents particles and other contaminants from entering the head

(14) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by party/agency/contractor to

their contractor workers as per nature of job and allotment of PPE list shall be submitted to Safety

Officer, WTPS on his letter head as per below mentioned format by Contractor before commencement of

work through concerned JE,DE,EE/SE .

Bidder Sign with Seal Page

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Work order no.

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name of Desi Name of Name of IS Make Qt Unit Date of Receiving

no. workers gnati Section PPE :Code of PPE y issue signature

on under no. of

Safety Nos.

01 Helmet

Safety Nos.

Reusable Pair

Dust Mask Nos.

Safety Pair

(15) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all contractor

workers at entry gate of Factory Premises & shall entered contractor workers with Safety Shoes &

Safety Helmet with photo ID Gate Pass.

(16) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor workers

on daily basis.

(17) During the work execution, one trained & competent supervisor of agency should always remain present

at work site. Concern JE/DE of GSECL shall be supervised the contract work as per SOP .

(18) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/C&I/Environment

survey/Chemical etc measuring /testing equipments/instruments which are used during contract work

shall be submitted before starting the work & shall be checked by concern JE/DE/EE before starting

work & it‟s record shall be maintained in concern section.

(19) The contractor shall take all the required safety measures prior to commencement of work on dangerous

substances, machineries or area at which cautionary notice is displayed and obtain “Line Clear” or

“Work Permit” through the concern Department / Section JE/DE and shall be informed to concern

section JE/DE for closed/ returned after completion of work.

(20) Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE regarding

hazards of specific work, risk & it‟s control measure (mentioned in HIRA) before starting the job work

and records shall be maintained for each & every job works.

(21) Display Safety instructions shall be strictly followed by all workers who are working in factory premises.

(22) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief Chemist/Control room

& work related Chemical information shall be taken by contractor & contractor workers from Concern

EE/Chief Chemist before starting of chemical handling work.

(23) The contractor shall be checked & securely covered or securely fenced any opened fixed vessel, sump,

tank, pit or opening in ground or in floor which, by reason of its depth, situation, construction or contents

,is or may be a source of danger before starting the work each & every days or after interval/recess.

Contractor supervisor shall be informed to concerned HOD regarding any unsafe conditions.

(24) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile phone etc

are to be strictly followed by all workers who are working in factory premises.

(25) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all the

inflammable material lying at or nearby worksite or cover it properly by suitable protective covering. Also,

special care shall be taken before carrying out such job & see that all possible contributing factors to set

fire shall be removed / vanished prior to commencement of the work. Advance intimation shall be given

to concerned section / fire section to commence the work in fire prone areas. They should also keep

Bidder Sign with Seal Page

ready all the First Aid Fire Extinguishers / equipment‟s & fire extinguishing media / material like

sand / water buckets or other appropriate equipment at such place.

(26) While carrying out work in confined space or inside vessel, obtain necessary “Confined Space / Vessel

Entry Permit” from concerned department prior to commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used. For

taking care of the persons working inside the confined space / vessel, a supervisor / person capable to

keep continuous watch on person(s) working inside, assist them in case of emergency or arrange to get

immediate outside help, shall remain present at entry point. Use full body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers etc

shall remain available near entry point or the entry point shall be cordoned by a barricaded tape with a

cautionary notice. After completion of the works, all the lids / covers / grills / grits opened, shall be re-

fixed / re-placed in the original position as it were prior to commencement of the work and leave the work

place in safe condition in all respect, so as to prevent accident to fellow workers.

(27) The contractor shall see that he / his persons do not work on or block (by stacking material, spare parts,

tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases / ladders / lifts

or any other approaches / roads leading to plans or its auxiliaries, on which there is traffic movements or

possible traffic movements in case of emergency. Such passages are meant for safe escape in the

event of emergency. If it is utmost necessary to carry out work in such area with blocking of passage,

prior permission of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate /

declare the area as “UNSAFE”, cordon it using barricading tape & display suitable caution notice or

keep a person to restrict / divert the traffic on this route through other safe passage.

(28) The contractor shall see that he / his persons do not work on or block (by stacking material, spare parts,

tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases / ladders / lifts

or any other approaches / roads leading to plans or its auxiliaries, on which there is traffic movements or

possible traffic movements in case of emergency. Such passages are meant for safe escape in the

event of emergency. If it is utmost necessary to carry out work in such area with blocking of passage,

prior permission of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate /

declare the area as “UNSAFE”, cordon it using barricading tape & display suitable caution notice or

keep a person to restrict / divert the traffic on this route through other safe passage.

(29) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like welding

machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is found safe to use.

Do not use defective, unsafe or improperly maintained equipments.

The electrical power supply required to run such equipments shall not be taken directly at their own but

shall be obtained through concerned Electrical Maintenance Departments or their authorized persons or

under their observations / guidance only. The Electrical Section shall provide temporary electrical

connection up to contractor‟s Mains Board on which it is compulsory to install mains switch, ELCB &

fuses of adequate capacity. All such equipments shall invariably be earthed adequately to prevent

electrical shock, sparking, short circuit etc. Power cord to be used shall be of adequate capacity, without

any joint & shall consist of earth wire also. Hence, it is necessary to use adequate capacity 3-wire power

cord for single & 5-wire power cord for three phase power connections. The plugs, receptacles, pins,

holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine, Grinder, Drill,

Chain Pulley Blocks, Hook chooks etc required to be used during work execution shall be of standard make

& bear ISI certification mark on it. The consumables like welding electrodes, grinding wheels / discs etc

which has specific prescribed life span shall not be used in any case if its expiry date is over.

(30) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical contractor for

safe use in areas where hazardous, flammable, or combustible vapors, liquids, dusts, or residues may

be present in Gas Based power plant and list of tools and tackles shall be submitted with technical bid.

Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be checked by JE/DE before

commencement of Electrical work.

(31) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT

crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it shall be

checked and used only if found safe to use. Also, ensure that these are tested, examined & certified in

form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories Rules and its validity

do not expire. Further, it shall be fixed properly and firmly prior to lifting the weight. Valid Test

certificate of all Lifting machines used by Contractor to be submitted to Dy.Safety Officer/ Safety

Officer before commencement of work through concerned EE/SE.

Bidder Sign with Seal Page

(32) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain the work

permit when working at height. While climbing on such scaffolding or working on any structure at height,

use of full body safety belt /full body hardness with double lanyard & Fall arrestor & Helmet is

compulsory. It is also necessary to fasten chinstraps of the helmet.

(33) Contractor or their employee shall not interfere in day-to-day routine plant activities / works except the

work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as shall not

temper / operate / touch the machineries/equipments/auxiliaries with which they are not concerned.

Also, the contractor shall strictly instruct their staff for not to sit or take rest at/near/below running plants,

auxiliaries, systems or any place which is risky, hazardous & prone to accident.

(34) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene, LPG,

Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking due care. To handle / shift such

cylinders a special trolley /cage meant for it must be used but in no case it should be rolled.

(35) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated area, Spark

arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each vehicle by

party/agency and it will check by shift security in charge before entry of vehicles in the factory premises.

(36) No women or young person shall be employed or permitted to work in Lead-compound area like battery

room etc. as per schedule VI of GFR

(37) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime mover or of

any transmission machinery while the prime mover or transmission machinery is in motion. Examination

or operation of motion machinery shall be made or carried out only by a specially trained adult male

worker wearing tight fitting clothing as per section 22 of factories act

(38) In all risky job, before start the work, contractor should obtain General Safety Work Permit through

concerned section from Shift –in-charge well in advance.

(39) In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire Officer

or Emergency Control room no which is displayed at prominent place of factory like Main Security Gate,

All unit control room, Canteen area, Safe Assembly points, Fire Station, All security gates, Occupational

Health Centre.

(40) In case of any injury / accident while working, it shall immediately be reported to Safety Department

through concerned Sectional Head / Engineer. The prescribed Form No. 21 & ANNEXURE may be

obtained from concerned section or Dy. Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer through

concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as per electricity

act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be filled up by concern

department JE/DE with written consent of contractor. The Form may be obtained from concerned

Electrical section or Electrical Safety Officer. Electrical accident investigation shall be carried out by

Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of injured person

with endorsement of GSECL factory Medical Officer to LWO/Dy. Safety Officer/Safety Officer/Electrical

Safety Officer then after injured person may allow for work.

(41) For any incident occurred but have no injury to any persons should also reported as per GSECL format

and informed to Dy. Safety Officer/Safety Officer as Near Miss Incident.

(42) Safety penalty shall be imposed against Offences by contract workers: If any contract worker

worked in a factory contravenes any provision of Factories act or any rules or orders made there under

,imposing any duty or liability on workers, contractor/agency shall be punishable with fine which

mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at height, Rs.1000/- per day

confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set

regulator set

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(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature of job like Rs.1000/-per day

mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / tackles (like Rs.2000/- per

C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT equipment

crane etc) & its attachments (like D-shackles, slings, U-

clamps, Eye bolts or any fixtures) in Form No.10 of Gujarat

Factories Rules,1963

(ix) Work without Double lynyer Safety belt during working at Rs.3000/-per person

Height work, work without anchoring in hook/line line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

Safety Penalty is to be imposed directly by individual Dy. Safety Officer/Safety Officer/Electrical Safety Officer

and Factory Manager/Occupier against violation of statutory requirements and penalty will be recovered

through RA bill. Photograph/CCTV camera footage is to be put up with penalty note by imposed individual

(43) Party will damage any fire equipments or property or machinery in factory during execution of work, total

damage cost will be recovered from party RA bill and recovery Office note put up by concern HOD.

(44) All the relevant labour and industrial laws shall also be followed compulsorily.

(45) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap etc. are

to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

(46) For performance evaluation of contractor, safety factors of work accident, fire incident & near miss

accident will be considered. Steps can be taken to review the job assignment up to cancellation for

negligence.

(47) Over & above these, contractor shall have to follow all the safety requirements /rules & regulations / norms

and legal provisions laid down in various statutes. Particularly the provisions of The Factories Act-1948 &

the Gujarat State Factories Rules-1963 (Amended up to date), The Electricity Act-2003 & rules, BOCW

Act/Rules shall be followed strictly. The contractor shall also obey the rules / regulations / instructions of the

local Competent Authority for safety & health requirements.

(48) The above rules shall be scrupulously followed and where required, Contractor /contractor workers may

contact to the Dy. Safety Officer/Safety Officer/Electrical Safety Officer in case of any ambiguity or needs

further guidance in this regard.

For & on Behalf of GSECL

SIGNATURE OF CONTRACTOR

WITH SEAL & DATE Chief Engineer (C&O)

WTPS, GSECL

Bidder Sign with Seal Page

COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPEs

(PERSONNEL PROTECTIVE EQUIPMENTS)

Ref.: Tender no.:___________________

Authorized signatory of M/s ______________________________

Hereby certify that following mentioned PPEs (as per ISI / DGMS / CE/ EN / ANSI approved only) must be

issued to our all contract workers as per nature of hazards before execution of work.

Sr. Name of PPE IS : Code no. of Make of PPE Qty Unit

1 Safety Helmet IS:2925-1984 Nos.

2 Safety Goggles IS:5983 Nos.

3 Reusable Ear plug IS 9167:1979 Pair

4 Dust Mask ISI 9473:2002. Nos.

5 Safety Shoes IS:15298 Pair

If our company is not provided above mentioned good quality of PPE`s, Safety Officer and

Factory manager shall be empowered to stop the work without any notice.

Seal of the Firm Signature of Authorized signatory

Bidder Sign with Seal Page

JSA for: Working at conv 8A/8B drive area (approx. 35 m height) Section: CHP-Mechanical

Job Step Hazard Risk Level Control Measures Responsibility

Cutting of chutes and Fall from Height High  Use proper PPEs Contractor‟s

Erection of chutes  Close supervision required. Supervisor

Fall of object from High  It is highly noisy area so proper care required

height  Use tested tools & tackles for work

Coal Dust High  Line clear to be taken before work start.

 Check for proper illumination in area

Noise High  Don't wear loose cloths while working near

rotating parts

Trap in rotating part Medium  wearing appropriate PPE like flame-resistant

Burns High clothing, gloves, and a welding helmet

 provide flashback arrester to cylinders

Lowering ad lifting and Fall of object from High  Use tested tools & tackles for lifting work

shifting of chutes height  Proper care taken while lifting , shifting and

Fall from height High placing of equipment.

Note: Required Safety Check-List is to be filled up by contractor during execution of work in prescribed format.

Prepared by Reviewed by Checked by Approved by

EE Safety Officer SE Factory Manager Chief Engineer

Bidder Sign with Seal Page

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

APPLICATION FORM FOR PHOTO GATEPASSES OF CONTRACTOR & CONTRACT WORKERS

01 Name And Address of The Firm

02 Name And Mobile No. Of The Contractor

& Site In-charge

03 Work Order No. & Date

04 Subject of Work

05 Name of Section

06 Duration/period of Work

07 Date of commencement

08 Contract agreements/ subletting work

contract documents with approval copy

09 Total No. of Workmen required for this Local: Out State :

work order (In Figure and words) is to be Male: Male:

given on letterhead of contractor Female: Female:

10 Labour License /IMSW License Obtained

for No. of Labours and validity thereof.

11 BOCW Registration No. and date

12 Insurance Obtained for No. of Labours and

validity thereof

13 Detail of P.F. Code No.

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page

CERTIFICATE

I, ……………………………………Prop./Manager/In-Charge of M/s. ……………………………….give

assurance that all the details related to labours as per the attached list herewith are true and also give

assurance that none of the labours are involved in any anti social activities or having criminal records. I

am solely responsible if any dispute will arise in future.

Signature of Sub Contractor with Rubber Stamp Signature of Contractor with Rubber Stamp

Name : Name :

For Office Use Only

M/s. ……………………………………………………………………………………………………..will be

issued Gate Pass for the Work Order mentioned in the List attached herewith for the …………Nos. of

for the period of ………………. to ……………………(03 months only).Documents are checked &

verified as per GSECL photo gate pass procedure.

Executive Engineer ( ) Superintending Engineer ( )

Signature with Stamp Signature with Stamp

Labour welfare Officer/Industrial Relation Officer

Factory Medical Officer: to maintain record in form no.32 &

Electrical Safety Officer

Safety Officer/Dy. Safety Officer

Factory Manager/Occupier

To, Security Officer: To issue gate pass & maintain record of gate pass. If any remark put up by

any officer, it will convey to Factory Manager & Occupier.

Following details shall be provided by Contractor on his Company’s letter head

Work Order No.& Date:

Subject of Work:

No. of Labours:

Details of Contractor & Contract Labour

Sr. Full Name of Permanent Present Date of Employees PF Identification

No. Worker as per Address of Address of Birth / Code No. Mark on Body

id proof Worker Worker Age

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page

LIST OF DOCUMENTS ARE ATTACHED WITH APPLICATION FOR PHOTO GATEPASSES OF

CONTRACTOR & CONTRACT WORKERS

Sr. Description of documents Attached

No. YES/NO

1 Copy of Work Order

2 Copy of P. F. Code No.

3 Insurance Policy as per subject of work order under the Workmen

Compensation Act,1923

4 Contract agreements/ subletting work contract documents with approval copy

5 Filled Gate Pass Application Form and List of Labours in 1 Copy.

6 Self-attested Copy of Id proof of Aadhar card or Election voting card or driving

license or Passport only

7 List of Indian Standard or International Standard mark PPEs provided to

contract worker in prescribe Format as per nature of hazardous process and

operations.

PPE undertaking of Contract Agency which submitted in work tender.

8 GSECL 3D animation Safety Induction movie showing attendance sheet copy

9 Final Safe Operating Procedure -SOP with JSA (Job Safety Analysis) signed

documents which submitted in work tender.

10 Qualification of work Supervisor, Safety supervisor, Safety Officer

11 Electrical Contractor License, Form-I& Electrical trade person qualifications copy

in Electrical work only which submitted in work tender.

12 Gujarat BOCW registration in Form-II copy if applicable

13 Form no.10: Prescribed for report of examination of the lifting machines like

CPB, winch machine, wire rope slings D-shackles, belt slings, chain slings,

eyebolts, polyester web/round sling etc. of all capacities if used.

14 Driver license of LMW, Mobile crane, tractor, fork lift photo copy, RTO Fitness

certificate in from no.33, PUC certificate, Vehicle insurance policy, spark

arrestor if used.

15 Approved NABL laboratory calibration certificates of

electrical/mechanical/Civil/C&I/Environment survey/Chemical etc. measuring

/testing equipment‟s /instruments if used.

16 Copy of Police Verification in respect of each contract workers

Signature of Sub Contractor with Rubber Stamp Signature of Contractor with Rubber

Name : Name :

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page

GUJARAT STATE ELECTRICITY CORPORATION LTD

WANAKBORI THERMAL POWER STATION

PO :THERMAL, TA:GALTESHWAR,

DI:KHEDA-388239

complete flap gate assembly for CON 8A/B to Con 9A/B by

dismantling of existing chutes for coal handling plant, WTPS

RFQ No: 74809M

Certificate - A

On Firm’s Letter Head

Authorized signatory of M/s___________________________________________ hereby certify that

M/s___________________________________________is not related with other firms who have

Submitted tenders for the same items under this inquiry/Tender.

Seal of the firm Signature of the Tendered

Place: With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page

GUJARAT STATE ELECTRICITY CORPORATION LTD

WANAKBORI THERMAL POWER STATION

PO :THERMAL, TA:GALTESHWAR,

DI:KHEDA-388239

complete flap gate assembly for CON 8A/B to Con 9A/B by

dismantling of existing chutes for coal handling plant, WTPS

RFQ No: 74809M

DEVIATION FROM BIDDER (IF ANY)

1. GSECL does not bind to accept the deviation offered by bidder for evaluation of tender.

2. If there is any deviation from bidder, it should be clearly mentioned on this page.

3. Deviation mentioned on other page should not be considered and order will be placed

according to the tender documents.

4. If there is no any deviation from bidder, than it must be clearly mentioned in this page “NO

DEVIATION OFFERRED”

Signature of the Contractor

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page

GUJARAT STATE ELECTRICITY CORPORATION LTD

WANAKBORI THERMAL POWER STATION

PO :THERMAL, TA:GALTESHWAR,

DI:KHEDA-388239

complete flap gate assembly for CON 8A/B to Con 9A/B by dismantling

of existing chutes for coal handling plant, WTPS

RFQ No: 74809M

REVISED ANNEXURE -

(UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST

All Bidders will have to furnish the following Undertaking duly filled in, signed and stamped for

each quoted item of the Tender along with the Technical Bid.

Sub:- Undertaking in regard to Stop Seal / Banned for Business Dealing / Black List Thereof.

Ref:- Tender No:

Authorized signatory of M/s. _________________________________ _____________

Hereby certify that M/s.____________________________________________________

And their proprietor / any partner / any directors of the firm is not stop deal and/or banned for

business dealing and/or black listed by GUVNL and/or their any subsidiary company viz. GSECL

/ GETCO / DGVCL / MGVCL / UGVCL / PGVCL”.

Seal of the Firm Signature of the Tenderer

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

INTEGRITY PACT

OUR ENDEAVAOUR

To create an environment where Business Confidence is built through Best Business Practices and is

fostered in an atmosphere of trust and respect between providers of goods and services and their

users for the ultimate benefit of society and the nation.

GSECL‟S COMMITMENT PARTY‟S COMMITMENT

1 To maintain the highest ethical standards in 1 Not to bring pressure recommendations

business and professions. from outside GSECL to influence its

2 Ensure maximum transparency to the 2 Not to use intimidation, threat,

satisfaction of stakeholders. inducement or pressure of any kind on

GSECL or any of its employees under

any circumstances.

3 To ensure to fulfil terms of 3 To be prompt and reasonable in fulfilling

agreement/contract and to consider the contract, agreement, legal obligations.

objectively the view point of parties.

4 To ensure regular and timely release of 4 To provide goods and/or services timely

payments on due dates for work done. as per agreed quality and specifications

at minimum cost to GSECL.

5 To ensure that no improper demand is made 5 To abide by the general discipline to be

by employees or by any one on our behalf. maintained in our dealing.

6 To give maximum possible assistance to all 6 To be true and honest in furnishing

the venders/ suppliers/service provider and information.

other to enable them to complete the contract

7 To provide all information to 7 Not to divulge any information, business

suppliers/contractor relating to contract/job details available during the course of

which facilitate him to complete the business relationship to others without

contract/job successfully in time. the written consent of GSECL.

8 To ensure minimum hurdles to 8 Not to enter in to carter/syndicate

venders/suppliers/ contractors in completion /understanding whether formal /non

of agreement/contract/ work order. formal so as to influence the price.

Seal & signature Seal & signature

(GSECL‟s Authorized Signatory) (Party‟s Authorized Signatory)

Name Name

Designation Date

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page

ON STAMP PAPER OF Rs.300/-

FORM OF BANKER’S UNERTAKING

(For Security Deposit / Performance Guarantees (PG) for supply/contract period as per

Commercial Terms and Conditions of Tender)

We, Bank of ___________________________________________________________

hereby agree unequivocally and unconditionally to pay immediately on demand in writing from

the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in this behalf

any amount up to and not exceeding Rs._______________ (in words)

Rupees________________________________________________ __________ to the

said Gujarat State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into a

contract for the supply / works specified below:

L.O.I. No. ______________________________ dated ______________.

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________ and shall not be terminable by notice or by change in the

constitution of the Bank or the firm of Contractors / Suppliers or by any other reason

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of

time or variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or betweenparties to the said within written contract.

“Not withstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL

or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made by the beneficiary directly”

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee

is restricted to Rs.___________________(Rupees

:________________________________________________________________only). Our

guarantee shall remain in force until _______________ (date of validity of the

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing

on or before _____________ (date of validity of the Guarantee), all rights of Beneficiary under

this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Signature of

Address of the Bank with Branch Code, Bank‟s Authorized Signatory

Telephone and Fax Nos. with Official Round Seal

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page

ON STAMP PAPER OF Rs.300/-

FORM OF BANKER’S UNERTAKING

(For Performance Guarantees (PG) for Guarantee/Warrantee period

as per Commercial Terms and Conditions of Tender)

We, Bank of ______________________________________________ hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat

State Electricity Corporation Limited, or any Officer authorized by it in this behalf any amount

up to and not exceeding Rs.__________ (in words) Rupees

___________________________________to the said Gujarat State Electricity Corporation

Limited on behalf of M/s.____________________________ who have entered into a contract

for the supply / works specified below :

P.O. (A/T) No. ______________________________ dated ______________.

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________ and shall not be terminable by notice or by change in the

constitution of the Bank or the firm of Contractors / Suppliers or by any other reason

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of

time or variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Not withstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL

or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made by the beneficiary directly”

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee

is restricted to Rs.______________(Rupees

_________________________________________only). Our guarantee shall remain in force

until _______________ (date of validity of the Guarantee).Unless demands or claims under

this Bank Guarantee are made to us in writing on or before _____________ (date of validity of

the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please mention here Complete Postal Signature of

Address of the Bank with Branch Code, Bank‟s Authorized Signatory

Telephone and Fax Nos. With Official Round Seal

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page

DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: Design, fabrication, supply and erection of chute assemblies with complete flap gate

assembly for CON 8A/B to Con 9A/B by dismantling of existing chutes for coal handling plant,

Reference No.:- WTPS/S/TECH/RFQ – 74809M/CHPM

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed on

the website and General terms & conditions, technical specification, PQR and other documents

of the tender mentioned under reference along with the Commercial terms and conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance with

the GSECL‟s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation (except

the deviations shown in respective Annexure-12 of Technical Deviations of this tender

document) in the offer from the Board‟s Tender Specification. I undertake to abide by the

GSECL‟s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to

supply materials strictly as per the GSECL‟s Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake

to abide by all commercial conditions of the GSECL, including delivery schedule. I have

submitted all the annexure-1 to 15,form of integrity pact etc along with the technical Bid dully

filled along with all the details”

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except the deviations shown in Annexure-12 of Technical Deviations of this

tender document) our offer shall be out rightly rejected without assigning any reason thereof.

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security Deposit

within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then

my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here by

certify that M/s _________________________________________________ and their

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business

dealing and / or black listed by GUVNL and / or their any subsidiary company viz. GSECL /

GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or Semi

Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who are

participating in same tender and if it is found that the submitted information / declaration are

wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL shall

take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page

<On the letterhead of the vendor/ payee>

To, Date : __________

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

Dear Sirs,

This is with reference to the determination of appropriate Tax deduction at source (TDS) or Tax

collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/ 206CCA/139AA of the IT

Act. In relation to the said provision of the Act: I / We, having status of <<mention status i.e.

Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT Act.(Copy of

PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section 139AA (2)

read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately prior to

the year in which tax is required to be deducted and for which last date of filing of income tax

return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of previous

two financial years of which due date u/s139(1) is expired, as proof of filing ITR. (Strike out full

sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at Source (TCS)

exceed/don‟t exceed Rs. 50,000 or more in each of the two aforesaid previous years in my/our

case (Vendor has to provide the extract of its Form 26AS if copy of ITR is not provided as

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of commission

or omission including incorrect declaration basis which the Company would act upon.

I/We agree that Company shall determine applicability of section 206AB/206CCAof the IT Act

based on the aforesaid declaration/documents filed by me/us and would deduct TDS/TCS

accordingly. The decision of Company shall be final and acceptable to me/us. Strikeout

whichever is not applicable.

Thanking you,

Yours faithfully,

<<Signature>>

< Full Name of Vendor & seal >

BIDDER’S SIGN WITH SEAL

RFQ- 74809M Page