Civil Works

Bidder must submit online (no physical submission) their pre-qualification cum Technical Bid.

EMD And Tender Fees should be submitted in a sealed Envelope. No exemption in EMD will

be given for any agency.

Item Criteria Documentstobe submitted

Bidder must have Experience from

A. Work Completion Certificate

past 3 years in PMC Projects.

Bidder’s Turnover from PMC

The Bidder should have a minimum

annual turnover of Rs 15 Lakh in any

one of the last 2 financial years ending

Experience to Complete PMC Work

project with Any Gujarat

C. Government Department in Last one Work Completion Certificate

Minimum -02 Project

Certificate of not being blacklisted or

debarred by any Government/Semi-

government or PSU

4.1. Invitation of the bids is open only to all Gujarat based firm, and evidence to this effect has to be

4.2. Breach of general or specific instructions for bidding, general and special condition of agreement

with the forest department / Government of Gujarat or any of its other client organization during

the past 5 years will make a firm ineligible to participate in the bidding process. If the same

brought to notice subsequently, the same will make the agency ineligible whatsoever.

4.3. Agree to all the terms and conditions specified in this tender document fully and unconditionally.

No Conditional tender will be acceptable under any circumstance.

4.4. Bank DD Rs. 50000/- for EMD

4.5. Bank DD Rs. 1500/- for Tender Fees

4.6. EMD And Tender Fees

EMD And Tender Fees should be submitted in form of demand drafts drawn in favor of the

Deputy Conservator of Forests, Arvalli Forest Division-Modasa in a sealed envelope as

EMD: Rs. 50000/-

Tender Fees:Rs. 1500/-

4.7. The EMD of all unsuccessful bidders would be refunded by the forest Department, Government of

Gujarat within 30 days of the bidder being notified by the Deputy Conservator of Forests, Arvalli

Forest Division-Modasa, Government of Gujarat as being unsuccessful. The bid security, for the

amount mentioned above, of the successful bidder would be returned upon submission of all the

4.8. The Bid submitted without EMD, mentioned above, will be liable for rejection without providing

any opportunity to the bidder concerned

4.9. This tender is Request for Proposal (RFP) for Selection of Agencies for PMC works under Deputy

Conservator of Forests, Arvalli Forest Division-Modasa Gujarat State.

4.10. Based on the result of the tendering process, DCF Modasa will Empanel the successful agency

for PMC services and the actual consultancy assignment will be issued separately by the respective

Range Forest Officer(RFO) in the form of work orders, as per the requirement.

4.11. The empaneled agency shall be bound to accept such work orders at the rates, terms and

conditions finalized through this tender.

4.12. Any unresolved issues may be referred to DCF, Modasa whose decision in the matter should be

binding on both the parties.

4.13. All the legal disputes shall be subject to the jurisdiction of Modasa District Court.

5. Payment Terms:

5.1. Bills should be inclusive of all taxes. Payments shall be made after deduction of TDS, which ever

may be applicable,by the acts prevailing at the time of making payment. Payment of all other tax

and levies would be the responsibility of the survey agency. All payments to the agencies would be

made in Indian Rupees only.

5.2. The Payment shall be made after the successful completion of the activity and work completion

certificate from RFO for successful submission of the deliverables along with desired documents as

described in scope of works with photographs.

6. Language of Proposals

The proposaland all correspondence and documents shall be written in English/Gujarati. All

proposals and accompanying documentation will become the property of the Forest Department,

Government of Gujarat and will not be returned.

7.1. The Bidder shall quote the price as per specified format fixed for the entire contract duration. The

price would be inclusive of all applicable taxes, Duties, Charges, and levies, unless specified

7.2. The prices, once offered must remain fixed and must not be subject to escalation for any reason

within the period of agreement.

7.3. Any Increase in rates or taxes/other rates will be to the account of the bidder.

8. Correction of Errors.

• Bidders are advised to exercise adequate care in quoting the Prices. No excuse for corrections in

the quoted price will be entertained after the proposals are opened. All corrections, if any,

should be Initiated by the person signing the proposal form before submission, failing which the

figures for such items may not be considered.

9. Terms and Conditions

• Bidders shall submit their bids as per scheduled date and time through N-Procurement portal

• Bidders shall submit tender before the schedule deadline specified in bid document or the

extended deadline notified by issue of corrigendum, as the case may be.

• Last date to submit online tender is 27/03/2026 18:00 hours. Tender fee, EMD and all other

specified documents mentioned in bid needs to be submitted in Seal cover before 30/03/2026

14:00 hours at the Address of DCF office.

• Forest Department/Government of Gujarat reserves its right to subject the bidders to security

clearances as it deems necessary and all the personnel of the selected bidder before they are

appointed on the land resurvey project.

• The company must be based in Gujarat state only. GST registration of the company must be of

Gujarat state only. GST certificate and company registration certificate must be part of technical

• Once quoted no revision is permissible. The contract with the successful bidder shall be valid

till One Year.The contract period may be extended for another one year on the same terms and

conditions provided both parties i.e. the bidder and the DCF mutually agree.

• The DCF Arvalli has full and unbridled right to terminate the process any time before work

order is issued without assigning any reason to anyone and without any liability to pay any cost

• The DCF Arvalli makes no commitments, explicit or implicit that this process will resultin a

business transaction with anyone.

• This tender is not a fixed amount tender but to decide the rate for estimated works. It is not

possible to make any firm commitment about the area that may be allotted to the selected

• Any work product, whether acceptable or unacceptable, developed under an agreement awarded

as a result of this tender shall be the sole property of the concerned DCF unless stated other

wise in the definitive agreement.

• Timing and sequence of events resulting from this tender shall ultimately be determined by the

• No oral conversations or agreements with any official, agent or employee of the Forest

Department shall affect or modify any terms of this tender, and any alleged oral agreement or

arrangement made by a bidder with any department, survey agency, official or employee of

forest department shall be superseded by the definitive agreement that results from this tender

process. Oral communications by forest department to bidders shall not be considered binding

on the concerned DCF, nor shall any written materials have provided by any person other than

the concerned DCF Arvalli.

• Proposals are subject to rejection if they limit or modify any of the terms and conditions or

specifications of this tender.

• Neither the bidder nor any of bidder’s representatives shall have any claims whatsoever against

the forest department or any of its respective officials, agents or employees arising out of or

relating to this tender or these procedures (Other than those arising under a definitive agreement

with the bidder in accordance with the terms there of)

10.Pre-Qualification Criteria Documents Checklist

Documenttobe Submitted

submitted (Yes/No)

GSTRegistrationCertificate. Self-attested copy of

The company must be based in Gujarat state. Certificate.

Self-attested copy of GST

Invitation for bids is open only to Gujarat

2. or other Govt.

Bidder firm Experience

Copies of Firm registration

3. The Bidder firm should have been

should be provided.

established before 03 Years.

4. EMD Rs.50000/-Bank DD

Tender document

5. Acceptance of all terms and conditions signed on each page with

Bidder must have Experience from past 3 Work Completion

years in PMC Projects. Certificate

Bidder’s Turnover from PMC Services

The Bidder should have a minimum annual turn Work orders or

over of Rs 15 Lakh in any one of the last 2 completion certificates.

financial years ending 31/03/2025

Experience to Complete PMC Work project

Work Completion

8. with Any Gujarat Government Department in

Last one Year Certificate

Minimum -02 Project

Certificate of not being blacklisted or

9. debarred by any Government/Semi- Certificate

Government or PSU

I submit that my company has not been debarred or blacklisted by any

Department of Government of Gujarat in the past for any unsatisfactory past performance, corrupt,

fraudulent or any other unethical business practices. I also understand that if this is found to be false

other wise, then my tender shall be treated as null and avoid. I have read and understood all the terms

and conditions specified in this tender document, and I am participating in the bidding process as I

agree to them fully and unconditionally and signed all pages of the tender document submitted here

with as acceptance of the same.

CompanyName and Seal NameandSignatureofAuthorized Signatory