E-TENDER FOR EVENT MANAGEMENT OF ED BLENDED & FLEXI FUELS LAUNCH WITH PRESS CONFERENCE AT AGRA DISTRICT UNDER MATHURA TERRITORY

BHARAT PETROLEUM CORPORATION

E-TENDER FOR EVENT MANAGEMENT OF ED BLENDED & FLEXI

FUELS LAUNCH WITH PRESS CONFERENCE AT AGRA DISTRICT

UNDER MATHURA TERRITORY

1.0 Schedule for invitation of Bids:

a) Name of the Purchaser:

Bharat Petroleum Corporation Limited under Territory Manager Mathura

Email ID: [email protected]

[email protected]

b) Date of Issue of Tender: 01.06.2023

c) Address at which bid has to be submitted: On Line

d) Last date of receipt of tender: On or before 02.06.2023 up to 19:00 Hrs

e) Date till which the tender is valid: One month from the date of LOI issuance.

f) Tentative date for the implementation of tender: 03.06.2023

Note: Purchaser shall not be responsible for non-receipt/non-delivery of the bid.

Contact Person: Pramod Kumar Mob:

2.0 General Conditions:

 This is E-tender

 Tenderers shall submit price bids only through e-bidding. And no physical documents

with respect to price bid should be submitted. In case tenderer submits physical

documents for price bid, such documents will not be considered. All tender filling

should be done online only through BPCL e-procurement website

https://bpcltenders.eproc.in.

 The tenderer is required to submit the bid online by due date and time i.e. 02.06.2023

 The tenderer should study all the tender documents like GCC (General Conditions of

Contract), GPC and Scope of Work carefully and understand all the Specifications of

the items to be supplied/ Services to be provided before quoting. If there are any

doubts, he should obtain clarifications from authorized person, but this shall not be

justification for late submission or extension of opening date/time of the tenders.

 The bid shall be valid and open for acceptance of the Competent Authority of BPCL for

a period of 15 days from the date of opening of the tenders and no request for any

variation in quoted rates and/withdrawal of tender on any ground by successful bidder

shall be entertained.

 In complete/Conditional tender quotations or those received late and/not conforming

to the terms and conditions, the tender documents will be rejected.

 The Company reserves the right to reject any or every tender without assigning any

reason whatsoever and/or to negotiate with the tenderer (s) in the Company

considers suitable.

 Tender received after the closing date and time will be summarily rejected.

 Evaluation of the Price Bid: Price bids shall be opened & considered for evaluation to

identify the lowest bidder on Cumulative basis (i.e. considering Total cost of all the

line Items to be supplied/Services to be provided as mentioned in the tender including

applicable GST as on date). Job shall be awarded to the tenderers on L1 basis.

 BPCL reserves the right to negotiate with tenderers and counter offer a rate if

required. Tenderers may have to come the concerned office of the Corporation for

negotiations/ clarifications if required at their own cost, in respect of their quotations

without any commitment from the corporation.

 Payment terms: The payment shall be made within 15 days of submission of invoice.

Income tax and any other taxes applicable to be deducted at source will be deducted

from the invoices as per the norms.

EMD & SD CLAUSE

 Vendors who are registered with BPCL are exempted from EMD clause subject to

submission of "Certificate of Registration" before opening of tender.

 BPCL Non-Registered parties are not at all allowed to participate in the tender.

 The successful tenderer will have to submit security deposit as applicable (i.e. to 5 %

of the total tender value of the work, subject to minimum of Rs 5000/- & maximum of

Rs 100000/-) in favour of "Bharat Petroleum Corporation Limited”, by way of Demand

Draft, payable at Mathura for the contract work as demanded above.

EXECUTION OF AGREEMENT

 The successful tenderer had to show all the original documents submitted during

online bidding to the company authorize representative.

 The successful tenderer shall within one week of the Company’s communication to

him of the acceptance of his tender, execute a formal Agreement with the Company,

on the Company’s format.

3.0 General terms and Conditions of the contract:

All the GCC & GPC would be as per the Standard GCC & GPC documents attached with the

Tender document and needs to be followed in all cases.

4.0 Scope of Work and Terms & Conditions:

This E-tender is for Event Management of ED Blended & Flexi fuels launch with press

conference at Agra district under Mathura territory planned on 04.06.2023 at below

mentioned venues:

RETAIL OUTLET NAME: KARGIL SHAHEED FUEL CENTRE (DISTRICT-AGRA)

HOTEL NAME: JAYPEE PALACE HOTEL & CONVENTION CENTRE (DISTRICT-AGRA)

Detailed scope of work to be done by the vendor is mentioned in the separate Tender scope

of work document.

The rates to be quoted by bidders should be inclusive of all taxes/duties such as GST as

applicable and other packing, transportation or any other misc. expenses incurred in fulfilling

the scope of work.