PURCHASE OF MACHANIRY FOR VALUE ADDITION OF Minor Forest Produce (MFP) UNDER PMJANMAN

5. Technical Bid: Online Verification of documents(Date and Time) 12/03/2026-16:00

6. Online opening Commercial Bid (Date and Time) 12/03/2026-16:30

7 Estimated Value Rs.3,75,000/-

Demand Draft of Tender fees from any nationalized bank will be

8 in favour “Deputy Conservator of Forests, South Dang Division, Rs.600/-

Ahwa” Payable at Dang.

EMD in favour of “Deputy Conservator of Forests, South Dangs

Division, Ahwa”

Office of the Deputy Conservator of Forest

South Dang Forest Division Ahwa

Email: [email protected] Telephone No. 02631-220246

PURCHASE OF MACHANIRY FOR VALUE ADDITION OF Minor Forest Produce

(MFP) UNDER PMJANMAN

1.General Instructions

This Bid is invited by the Deputy Conservator of forest, Dangs South Forest,

Division.The validity period of the Bid shall be up to 31 March 2026. However, it may be extended as

per need of the forest Department, as well as upon MUTUAL AGREEMENT, upon receiving the

CONSENT from the Bidder.

The prescribed Bid is a custom Bid for PURCHASE OF MACHANIRY FOR VALUE

ADDITION OF Minor Forest Produce (MFP) UNDER PMJANMAN and Bid documents are

available on the https://tender.nprocure.com from where the registered Bidders can download.

The Technical Supporting Documents shall be SCANNED AND ATTACHED as per the

Checklist. Technical supporting documents are for verification of ONLINE SUBMISSION.

You are invited to submit your offer as E-bids in two-part (Techno-commercial and Price

Bid) for the above work on the terms and conditions contained in this tender. Please visit the website

https://tender.nprocure.com for participating in the tender and submitting your bid online.

This tender has been floated in two-part bid – Technical Bid & Price Bid. & consists of the

documents/ Annexures/ formats (mentioned on next page) which are enclosed with tender. A. Techno-

commercial Bid: (Bidder must upload complete signed documents as given hereinafter) All the Tender

Documents with Sign & Stamp on every document should be submitted in N-Producer Portal before due

date of tender. Non-submission of any of the documents shall be liable to rejection of the bid. B. Price

Bid: Price Bid have to be submitted online in N-Producer Portal.

Your online bid should be submitted on or before the due date of this tender. “E-tender

System” will automatically close on the due date and time. Bidder will not be able to submit their bids

after the closing time. Bids not in the prescribed format are liable to be rejected. Buyer does not take any

responsibility for any delay in submission of online bids due to connectivity problem or non- availability

of site and/or other documents/instruments to be submitted in physical form due to postal delay. No

claims on this account shall be entertained.

Office of the Deputy Conservator of Forest

South Dang Forest Division Ahwa

Email: [email protected] Telephone No. 02631-220246

EMD 3% will be paid in mode of FDR from any Nationals Bank Only in 3avour of Deputy

Conservator of Forest, South Dansg Forest Division, and FDR must be upload original with technical bid

and has to ensure delivery of hardcopy to the buyer within bid end date.

2. Submitted of documents as per Checklist.

All below Tender Documents with Sign & Stamp on every document should be submitted in

https://tender.nprocure.com portal before due date of tender. Non-submission of any of the below document

shall be liable to rejection of the bid.

1. Company’s registration Certificate/ Certificate of Incorporation/ Partnership Deed/ Any other

registration certificate such as Gujarat Gumasta Shop Act.

2. Bidder should submit valid PAN Card.

3. Bidder should submit valid GST Registration Certificate

4. Copy of Signed Agreement/PO copy/Work order any other document which shows value of

similar/sameproductworks in last three financial years

5. Self-declaration stating about non-inclusion in Blacklist the firm/ company by any Government

organizations and not supplying refurbished equipment. (Notarized Stamp paper of Rs.100/- stating

not black listed on N-Procuce portal or by any.

6. Income tax return last three years. (F.Y. 2022-23, F.Y. 2023-24, F.Y. 2024-25)

7. Udyam Registration Certificate.

8. Turnover Certificate of last three years (F.Y. 2022-23, F.Y. 2023-24, F.Y. 2024-25)

9. Certificate of Company/Agency’s latest Net worth Certificate given by CA

10. Pre-bid Meeting Certificate.

3. BID-QUALIFICATION CRITERIA

Bidders must read these conditions carefully and comply strictly while submitting their bids.

The Techno-commercial & Financial criteria are as follows:

1. Experience & Past Performance

2. Financial Standing

3. Price Bid Evaluation Criteria:

3.1 Experience & Past Performance

The Bidder or its OEM {themselves or through re-seller(s)} should have supplied similar

Machinery and Tool-kit for bid quantity (minimum 50% i.e. ), in at least one of the last three

financial years before the bid opening date to any Central / State Govt Organization / PSU / Public

Listed Company.

Office of the Deputy Conservator of Forest

South Dang Forest Division Ahwa

Email: [email protected] Telephone No. 02631-220246

3.2 Documentary evidence:

Bidders shall submit documentary evidence in support of experience and past performance, in

the form as mentioned below –

Signed Agreement/PO copy/Work order or any other document which shows value and

complete scope of work along with which shows details of work awarded as per the above definition.

The work order for similar work(s) shall be in the name of the bidder. Works executed as part

of Joint Venture/Consortium will not be considered. In case of combined nature of works, clear

calculations showing the bifurcated cost towards the similar work as defined above should be

3.3 Financial Standing

Annual Turnover: Average Annual Turnover from Relevant pages of audited Balance Sheets and

Profit & Loss Statements, Income Tax Returns of the previous three financial years: 2022-23, 2023-24,

2024-25 shall be at least Rs. 8 Lakh.

Documentary evidence: Bidder must submit Audited Balance Sheets and Profit & Loss Account

Statements, Income Tax Returns for the last 3 consecutive financial accounting years i.e., 2022-23,

3.4 Price Bid Evaluation Criteria

a) Price evaluation shall be carried out on Overall Lowest Landed Cost Basis for complete Scope of

b) The price bid shall be opened only for that bidder who meets the technical and financial criteria.

3.5 Evaluation of bid/tenders:

3.5.1After opening of technical bid/tender, on the scheduled date, time and venue, the purchase

committee will examine the contents of the bids/tenders received online through N-Procure process

along with all prescribed mandatory documents.

3.5.2The purchase committee will scrutinize the documents mentioned above for its eligibility, validity,

applicability, compliance and substantiation including post qualification criteria stipulated in bid/tender

Office of the Deputy Conservator of Forest

South Dang Forest Division Ahwa

Email: [email protected] Telephone No. 02631-220246

3.5.3The purchase committee will also analyse that there is no collusive or fraudulent practice involved

in the entire tendering process amongst all the tenders received. The technical scrutiny will be on the

basis of submitted substantiation documents and rules including allied standards of ISO codes as

3.5.4Any bid/tender during the evaluation process do not meet the bid/tender conditions laid down in the

bid/tender document will be declared as not acceptable and such bid/tenders will not be considered for

further evaluation. However, the bidder/tenderer can check their bid/tender evaluation status on the

4 .PERFORMANCE BANK GUARANTEE:

The successful bidder shall have to submit Performance Bank Guarantee as applicable as per the `General

Conditions of Contract' (presently, @5% of the total amount of contract value) either thru' bank draft or

Conditions of Contract' (presently, @5% of the total amount of contract value) either thru' bank draft or

bank guarantee. In the case of Performance Bank Guarantee is submitted in the form of Bank guarantee,

the Bank Guarantee shall be valid and remain in force till six months after the contractual completion

period. The Bank Guarantee shall be in the form prescribed. In case the successful bidder is not

furnishing the performance Bank Guarantee as referred above on award of the job, the same shall be

deducted from each running account bills at the rate of 10% of bill value till overall Bank Guarantee of

5% as mentioned above is collected.

5. CONTRACT VALIDITY/DELIVERY CONDITION: _

The successful bidder/tenderer will have to furnish the contract agreement on Rs. 100/- non-judicial

stamp paper. The cost of stamp paper should be borne by the bidder/tenderer.

The complete material to be supplied within 15 days from issue of PO. The contract shall have

provision for extension on same rates, terms and conditions of original tender on mutual agreement of both

parties. Transportation of materials upto plant premises fully falls under the scope of vendor and vendors to

quote prices accordingly.

Office of the Deputy Conservator of Forest

South Dang Forest Division Ahwa

Email: [email protected] Telephone No. 02631-220246

6. Term and Conditions

1. Rates must be with delivery at any location in Dangs district.

2. All quoted rates must be including all Taxes and FOR up to delivery places.

3. The bidder needs to submit a notarized undertaking on a Rs. 100 stamp paper for their financial

standing, and ensure delivery of the hard copy to the buyer on or before the bid end date.

4. The BIDDER MUST submit proof of their turnover for the last three years (F.Y. 2022-23, 2023-

24, 2024-25). The minimum average annual turnover should be at least twice the bid value (8

Lakh). The bidder must submit a CA-certified turnover certificate as proof.

5. Purchase team has a right to cancel the agreement with Bidder without any prior notice if the

Bidder will not be followed any single condition.

6. Bidder must have registered office in Gujarat and registered evidence must be uploaded with bid.

7. Pricing: Rates should be firm and inclusive of packaging, forwarding, freight, Loading/Unloading

etc. No extra charges shall be paid except unit rates quoted for the supply of material.

8. Deadline: Material is to be supplied within 15 days from LOI Date.

9. Terms of Payment: Payment will made after due inspection and subject availabilityof grant.

10. Guarantee: For 1 year from the date of delivery of material for manufacturing defect or quality

issues. In case of any defect in material (Manufacturing defect as well as defect arising at delivery

stage), vendor has to replace the material within 3 days after intimation of defect over e-mail,

Letter or any other medium.

11. All terms & conditions mentioned in Gujarat State Procurement Policy- 2024 should be followed

by all bidders.

12. The prices of these items will remain applicable only under the PM JANMAN PVTG VDVK

13. If the price of the item is found to be higher or lower than the analysis, it will be subject to

14. Purchases can also be made at the approved price in another cluster of PM JANMAN PVTG

15. While filling the tender price, the specifications should be supplied only as per the specifications

mentioned in the tender.

16. All item price should be fill-up by Bidder and prices should unit (total needed quantity shown in

17. All powers to approve or reject tender without reason shall be vested in the DCF of forest South

Dangs Division.

7. JURISDICTION:

All legal complications or suits, if any sought on these transactions shall be limited to any competent

court of law within the jurisdiction of Hon'ble District Court of Ahwa- Dang only.

Office of the Deputy Conservator of Forest

South Dang Forest Division Ahwa

Email: [email protected] Telephone No. 02631-220246

Document to be submitted:

1. Fully Signed copy of the Terms and Condition for E-Tender Notice No: 12/2025-26

2. Self-attested copy of Pan Card

3. Self-attested copy of GST registration Number

4. Tender Fee: Rs. 600/- (Demand Draft / Bankers check of any nationalized bank) In Favour of

“Dy. Conservator of Forest, South Dangs Division Ahwa”

5. EMD: Rs. 3750/- (Demand Draft /Bankers check of any Nationalized bank) In Favour of “Dy. Conservator of

Forest, South Dangs Division Ahwa”

6. Declaration of not being blacklisted

7. Notarized undertaking on a Rs.100 stamp paper for financial standing

8. Signed Agreement/PO copy/Work order

9. Turnover for the last three years (8 Lakh) (F.Y. 2022-23, 2023-24, 2024-25)

10. CA-certified turnover certificate as proof

11. Pre Bid Meeting Certificate

Important Notes

 Other than the documents listed above, no additional documents should be uploaded.

 Failure to upload documents in the specified order or uploading additional, unsolicited

documents will increase the scrutiny workload and may lead to disqualification of the

NOTE: Other than the documents mentioned above, no additional documents should be uploaded. This ensures reduced workload during scrutiny.

If any agency uploads additional documents or does not arrange the listed documents in the specified order, such an agency will be disqualified.

Office of the Deputy Conservator of Forest

South Dang Forest Division Ahwa

Email: [email protected] Telephone No. 02631-220246

Bidder’s Information Form

Sr. No Details Information

2 Contact Number

3 PAN Card Number

5 Bank Account Number

Additional Information:

1 Name of the applicant/organization/

2 Complete address with telephone/fax

number, mobile number, and email

3 Legal status: Individual/Private/Public

4 Name and designation of authorized

person(s) to act on behalf of the firm for