Wanakbori Thermal Power Station

No. Reqd.

Supply (Part-A)

1 MS GRILL ASSORTED SIZE 85 Metric Ton

Work (Part-B)

VARIOUS FABRICATION WORKS

FOR STRENGTHNING OF MS

2 25 Metric Ton

GRILLS & BOILER PLATFORM

FEBRICATION AND ERECTION OF

3 HAND RAILS / TOE GUARD AT 1800 Meter

VARIOUS LOCATIONS OFBOILERS

ERECTION OF SUPPLIED MS

4 GRILLS AS PER INSTRUCTION OF 85 Metric Ton

The overall L1 will be considered as SUPPLY (PART-A) + WORKS (PART- B) = L1

(Grand Total).

(Grand Total).

 TECHANICAL SPECIFICATION FOR SUPPLY OF GRILL:

For Item Sr. No.

1. MOC : Mild steel conforming to IS:

2. Grills are to be painted with one coat of Red Oxide Primer and two coats of Black Bituminous

paint having an overall coating thickness of minimum 90 microns.

3. The good quality of welding is to be ensured by bidder by taking due care on weld joints.

4. Supplier shall have to supply the 42.50 MT MS Grill as per following specification for BMD-I

stage-1 Unit No. 1 to

The party shall have to fabricate MS Grills from MS flats size: 32X5mm & Square Bar size:

12X12mm as per DRG No. and supply grills as per following sizes.

Gross weight @ 42.50 MT

5. Supplier shall have to supply the 42.50 MT MS Grill as per following specification for BMD-

II stage-2 Unit No. 4 to

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

The party shall have to fabricate& Supply & Erection of MS Grills from MS flats size: 50X8/10 mm &

32X 8/10 mm as per DRG. No. WTPS-003-03-535-R1 as per following Size:

Style A: 1100mmX 1100mm (12.50MT)

The party shall have to fabricate MS Grills from MS flats size: 32X5/6mm &25X 5 mm as per DRG.

No. WTPS-ST-III-003-03-57 as per following Sizes.Square Bar size: 12X12mm as per attached

drawing and supply grills as per following sizes.

Style-A: 1100 X 1100 ..................@ 7.00 MT

Style-B: 1050 X 1200..................@ 7.00 MT

Style-C: 1150 X 1200..................@ 7.00MT

Style-D: 1200 X 1300 .................@ 9.00 MT

Gross weight @ 42.50 MT

 TERMS & CONDITIONS FOR SUPPLY OF MS GRILLS:

1. The party has to fabricate grill form fresh material only. Party has to submit the purchase proof of

fresh steel material / raw material for this job. GSECL reserves the right for stage inspection.

2. The Party has to fabricate & supply the grills as per the given size & specification only.

3. The Party has to supply all the mentioned size grills as per the attached drawing. However you

have to maintain the grill specification also. If required you may visit the site for sample of grill.

Also, GSECL reserves the right to modify pattern / design of grills.

4. Payment will be given on weight basis only.

5. The Quantity tolerance shall be allowed up to +/- 3% of the order qty.

6. Delivery period: From the date of issue of LOI, Sample of each size grill is to be got approved

within 02month. Intimation regarding sample approval will be given to you. You will have to supply

the bulk material within 04 month from the date of sample approval. Total Delivery Period for

supply of M S Grill is six months including sample approval.

7. Payment Terms as mentioned under for supply portion of order.

A. 80% of FOR destination price from the date of receipt of material against TRC within 30 days

on verifying required documents as per P.O. conditions, amount of GST and applicable cess

will be kept under retention till submission of documentary proof of payment of GST or till

reflection of payment of GST pertain to respective bill amount in GST return for concern order

after due verification and balance 20% of FOR destination Price against S.R. Note within

days from the date of receipt of materials at site in good condition. No advance will be paid by

the GSECL. Payment will be effected through RTGS/NEFT system of Banks. Hence you are

requested to furnish details as: 1) Account Number 2) Type of Account 3) Bank Name 4)

Branch Name and address 5) Contact number of Branch 6) IFSC No. (7) Swift Code.

B. Maximum 5 % of Order End Cost value withheld as Security Deposit cum Performance Bank

Guarantee for the period of 12 months from the date of commissioning or 18 months from the

date of Completion of works whichever is earlier

C. Payment for works as per Sr. no. 2, 3 and 4 will be released as per Work Measurement sheet.

8. Guarantee: The materials shall be guaranteed against any transit damage, inherent manufacturing

defects or faulty workmanship for a period of 12 months from the date of commissioning or

months from the date of supply at site whichever is earlier. If any defect arises in the above period,

the party shall replace repaired the material without any extra cost to GSECL.

9. F.O.R. Destination: Main Store, Wanakbori TPS-GSECL, Hence, Freight, P & F Charges,

transportation, insurance in party‟s scope.

 FOR WORKS PORTION:

Item Sr. No. 02 : Party shall have to carry out the work of various fabrication work for strengthening

of MS grills & boiler platform structure as per requirement & instruction of EIC.

Item Sr.No.03: The party shall have to carry out fabrication & erection of hand rail / toe guard at

various location of boilers as per instruction of EIC.

Item Sr. No. 04 : The party shall have to carry out erection of supplied MS grills as per instruction of

BIDDER’S SIGN WITH SEAL

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 TERMS & CONDITIONS FOR WORKS OF MS GRILLS:

1. The scope of works with each major jobs to be carried out are given with special conditions of

contract shall be read in conjunction with the general conditions of contract, specifications of

works, drawings and any other documents forming part of this contract wherever the contract so

requires, separate section or part of each works shall be deemed to be supplementary to

complementary to every other part and shall be read with and in to the contract so far as it may

be practicable to do so.

2. All the Works / Jobs should be carried out as per the instruction and specified scopes under direct

supervision and entire satisfaction to engineer in charge. All the materials account should be

maintained works wise so that payment can be made accordingly and strictly as per actual work

3. The bidder has work in harmony with the BMD-I&II maintenance staff and operation staff and

other agencies working in the area. Non co-operation in this regard will be viewed very seriously

and in case of dispute, the decision of EIC shall remain binding to the agency as well as BMD-

4. The Bidder has to commence the works after ensuring the issues of the line clear by the

concerned department. It is the prime responsibility of the party to take care in these regards of

safety aspects.

5. Contractor shall comply with the Factory Acts, Labour Laws and Safety Laws in force and

amended from time to time.

6. Any other Rules and Regulations, Conditions etc. that are in force at present and that may be

framed by the GSECL from time to time in connection with the Contracts will be binding and

acceptable to the Contractor.

7. Party has to furnish the Documents for Insurance of Workmen, Labours License and other

Account Section Formalities before starting the Works, failing to which Contractor shall not be

allowed to commence the Work.

8. All the safety norms prevailing in the company and which will be amended time to time shall be

applicable to this work. Safety of the personnel working on the job and surrounding is a prime

concern and they all shall be well equipped with the safety articles like helmet, hand gloves,

shoes, goggles, safety belts, 24V transformer & 24 V Lighting Bulbs, ELCB etc, as per

requirement of the job. Breach of safety norms will be viewed very seriously and suitable punitive

measures as decided by E.I.C. and Safety Officer will be imposed which shall remain binding to

the agency. Hence agency is requested to observe the safety norms very scrupulously.

9. The Bidder shall have to do all related works as per site requirements and as per instruction of

engineer in charge. Party has to arrange of his own all types of tools and tackles adequate for the

works including skilled and experienced supervisors, technicians, welders, riggers, foremen,

electricians, helpers to meet scheduled overhauling within time limit.

10. Electrical connection and Energy consumption will be given free of charges. The lighting is to be

arranged by the party. The GSECL shall make arrangement for providing power supply to the

contractor for working their equipment‟s, tools etc. as and when required as decided locations /

points by engineer in charge. ICTP switches and ELCBS may be arranged by the contractor.

Further distributions shall be at the cost of contractor. Floods for lighting will be arranged by

GSECL as and where required. However contractor shall arrange 100 watts / 24 watts bulbs at

their cost.

BIDDER’S SIGN WITH SEAL

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11. The Bidder shall maintain the Tools / Tackles such as Chain Pulley Blocks, Welding Generator

Sets, Hook-Chooks, Wire Slings, Spanners, Gas Cutting Sets, Welding Accessories, Grinding

Machines etc., Equipment‟s and Machines required for handling this contract in working

conditions at their cost in such a way that all works should be completed within stipulated period

only. Overhead cranes provided in plant for lifting purpose can be utilized free of charge if

available otherwise contractor has to arrange alternative arrangement at their cost. Delay in

working for want of above will be viewed seriously.

12. The Bidder has to procure & use the general purpose welding electrodes for mild steel application

which are approved by corporation in ARC / any ISI make confirming to AWS-6013 series & All

types of consumable like Cutting Gas, Welding Rods, Cotton Waste, Diesel, Rustoline, Emery

Papers, Cutting Gas etc. and any other consumable Materials required to complete the Works are

to be arranged by party at their cost.

13. The scaffolding with materials required to carry out the works shall be arranged by the contractor

at their own cost.

14. Air, Water, Electrical Supply etc. will be given free of charges by GSECL at single point as

decided by the EIC.

15. The scope of works includes carting of materials form the GSECL Main Store / Sub Store as the

case may be if applicable and as directed by GSECL Engineer for which no extra payment shall

be made for transportation.

16. The scope of works includes party has to dismantle required grills and structure, which is

removed from existing location and spares grills which is not damage is credit to BMD-I sub store

and other scrap material credit to main store.

17. For Shifting / Lifting of Heavy Materials and Transportation, Mobile Crane, Trailer, Tractor, Trucks

etc. should be arranged by Bidder.

18. The Bidder shall have to arrange to remove the day to day scrap materials from site and credit to

GSECL Main Store / Site Store as per instruction of Engineer in Charge. The Site must have to

be cleared before starting / commissioning of equipments / Unit; otherwise the amount of

expenditures actually incurred will be recovered from bidder's bill without assigning any reason in

the event of non-removal of scraps.

19. The Bidder has to collect and credit balance materials after completion of erection work from / to

GSECL main store or site store as per instruction of engineer in charge, if materials are to be

supplied by GSECL free of cost. Bidder should be ready to start the work at once when the order

is awarded to him. For fabrication and erection etc. other required materials should be collected

from main store / site store and made available well in advance to meet the requirement as the

case may be before commencement of work. A delay in commencement will lead to cancellation

20. After completion of work, if any problems arise for the works carried out, it shall have to be set

right by the bidder without any extra charges to the GSECL. Bidder should attend any defect

contributory to their faulty workmanship during the work and set right without any extra charges to

the GSECL. If a rectification is not carried out in time as instructed by engineer in charge, the

same shall be carried out by GSECL by engaging GSECL staff or any other agency and cost of

which will be recovered including supervision charges from the bidder's bill as per company's

BIDDER’S SIGN WITH SEAL

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21. The time is the essence of the order and bidder have to ensure that the work has to be completed

within stipulated period, calculated from the date of PTW issued keeping man power round the

clock and if required necessary the additional resourceful are to be mobilized.

22. The Bidder can arrange pre-arrangement i.e. before permission like shifting / lifting of materials

from stores to working floor and made available after finishing ready to expedite the works in time

limit schedule. This advance arrangement period shall not be considered / included in time limit

23. As this works being a risky job, if any fatal / Non Fatal accident or occurrence happens,

Corporation is not responsible for any kind of Legal Liabilities and Workmen Compensation; only

the contractual bidder is responsible for legal compliance and any compensation thereof.

24. The payment will be done for actual work done only after completion of erection work of the order.

25. All General Terms & Conditions as per corporation's standard format applicable to this order.

26. The time limit for the order for erection will be 06 months from the date of completion of supply,

i.e. total works & supply should be completed within 12 months.

27. The erection work includes providing one coats painting of red oxide Primer & two coat of Black

Bituminous Paint having an overall coating thickness of Minimum 90 Microns are in the bidders

scope of work without any extra cost.

28. The Bidder have to remove worn-out MS Grill / MS support structure and erected the new MS

Grill with required new support structure as indicated by EIC (i.e. zero to 56 mtr elevation of

Boiler, APH & ESP ) and as per instruction and direction of EIC, GSECL, WTPS. After

completion of erection of new MS Grill; the bidder has to credit the existing worn out / damaged

MS grill as a scrap in to Main store of GSECL. The transportation of scrap material in the bidder's

scope and no extra charge is paid by the company to bidder.

29. The Bidder shall have to arrange the corrosion preventing paint and apply the paint coat on the

new / old repaired Support structure and MS grill after the completion of work of grill erection as

per requirement of site as per the instruction of EIC. Paint Quantity requirement is decided by the

bidder itself and there is no extra charge is paid by the company to bidder.

30. Erection and dismantling of necessary approach / temporary scaffoldings are in the bidder's

scope with their own scaffolding materials.

31. Transportation of raw materials for railing material (Old Boiler tubes) and support structure

material i.e. Angle, Beam, channel etc. required for fabrication of new support structure for

erection of new MS grill is in Bidder's scope and same to be issued in free of cost by from

GSECL, WTPS and no any extra charges to be paid by GSECL, WTPS.

32. The bidder shall have to erect new hand railing as the site requirement as per direction of EIC.

The erection work also includes scrapping of erected new railing by emery paper and application

of one coat of red oxide two coat of Black Bituminous Paint having an overall coating thickness of

Minimum 90 Microns & arrangement of paint is in bidder's scope and no extra amount will be

33. All the tools & tackles, men power, consumables etc. Required for the works are in the bidder's

34. Bidder's shall have to take utmost care while working on site in such a way that personnel either

of GSECL or bidder may got injured in addition to various auxiliaries & equipments around the

working area.

BIDDER’S SIGN WITH SEAL

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35. Bidder has to keep authorized representative always available at site to receive instruction from

GSECL EIC to execute the works.

36. The erection of MS Grill and platform structure is to be executed at various elevation ( i.e zero to

56 mtr) of Boiler, APH & ESP & the work involves mainly cutting & welding. Hence bidder have to

take due care against fire occurrence while execution of work. Slackness in following safety rules/

precaution will be viewed seriously and work will be terminated immediately with a single notice.

37. Penalty: Any delay that may take place in supply and / or erection, structure work activities

beyond contractual cut off date / stipulated period in the order shall be subjected to penalty (not

liquidated damaged) at the rate of 1/2% of the contract price / order price per week or art thereof

subject to a maximum of 10% of the total contract value / order value. (i.e. End cost including

taxes & duties). This is applicable individually on supply & works if there is delay beyond the

stipulated time period both for supply & works.

38. Sub-letting the order to other agency is not permitted unless and otherwise, the competent

authority approves it.

39. The GSECL reserves the Right to terminate the Contract at any Time without giving Notice of

Termination or any Reason and entertaining of Claims / Compensations.

40. In case of any controversy regarding the scope of work or any terms & conditions of the contract,

the decision of the Chief Engineer (C&O) will be considered as final and binding to the contractor.

41. The GSECL reserve the right to carry out this work by another agency in case of poor/slow

progress of the work and expense incurred will be recovered from the party‟s Bill.

42. The contractor should posses separate provident fund code number in the name of company

issued by the competent authority i.e. Regional provident fund Commissioner.

43. The contractor shall have to execute Agreement on stamp paper of Rs.300/- and indemnity bond

on stamp paper of Rs.300/- in the prescribed form before commencement of the work. The cost

of the stamp papers shall be borne by contractor. During the contract period, each and every job

should be carried out as per schedule given and as directed by concerned EIC.

44. Errors, Omissions & discrepancies: The contractor shall not take any advantage of any

misinterpretation of the conditions due to typing or any other errors and if any doubt, shall bring it

to the notice of GSECL Engineer without delay. In case of any contradiction only the decision of

Chief Engineer (C&O) shall be final in the matter.

45. The tenderers are free to assess the scope of work by actual visit to work site if desired.

46. Medical Health check up:

Contractor has to get the pre employment Medical check-up test done of his its workers as per

1. X-ray chest (PA) view in 14 X 17 inch plate with reporting by qualified Radiologist. (Maximum

up to Rs. 300/- per worker once during contract period).

2. Pulmonary function test (Maximum up to Rs. 200/- per worker once during contract period).

3. Eudiometry in sound proof cabin with reporting by qualified audiologist. (Maximum up to Rs.

200/- per worker once during contract period).

4. Random blood sugar report, complete blood count & urine R/M. (Maximum up to Rs. 200/-

BIDDER’S SIGN WITH SEAL

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per worker once during contract period).

5. Clinical examination & consultation charge for qualified doctor having minimum MBBS with

CIH/AFIH degree for issuing fitness certificate (Maximum up to Rs. 100/- per worker once

during contract period).

Terms & Conditions for Reimbursement:

1. Health check-up bill shall be reimbursed once during total contract period maximum up to Rs.

1000 or actual cost per worker / labour / person, whichever is minimum after verification &

recommendation by concern doctor. In case any worker left the work in between than for

replacement Worker Company will not provide any reimbursement, however it is compulsory to

submit new reports of replacement worker for fitness certificate at contractor's own expenses.

2. For Periodic Medical examination, No reimbursement for periodic medical examination to be given

to contract employee for whom GSECL is conducting period medical examination at company's cost

at WTPS level. If contractor fails to undergo periodic medical examination, they have to undergo

prescribed investigation as per hazard analysis from outside. No reimbursement to be given for

these investigations.

47. The list of manpower to be engaged by the party for this work in case work order is issued is to

be forwarded to the time keeper's office through Engineer In charge for Biometric punching

registration. Subsequently all the man power will have to carry out Biometric punching positively

on daily basis as per company standard practice.

48. If the agency's manpower fails to carry out Biometric punching as per above clause No. 48, then

token penalty of Rs. 200/- per person/- per day will be recovered from the RA bill if certified by

49. Bidder shall have to submit copy of valid GSTIN registration and PAN No. along with technical

50. Bidder shall have to submit the details of PF code number.

51. Copy of group insurance of all contractor labour duly engaged throughout the contract period

which is submitted after receipt of LOI.

52. Copy of contract labour license from the appropriate authorities duly obtained and renewed for

the entire contract period which is submitted after receipt of LOI.

Chief Engineer (C&O)

GSECL, WTPS

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

BID QUALIFYING CRITERIA

Supply & Apply of M.S. Grills of various locations of Boiler, APH , ESP & Coal Mill Platform area

for Unit No. 1, 2 & 3 of BMD I & Unit No. 4, 5 & 6 of BMD II at WTPS .

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the

following Qualifying Requirements:

A. Technical qualification criteria:

1) The bidder should have executed / completed similar works during the last seven (7) years in

Government / semi government / state electricity board / private limited company / public limited

company / IPP, as on last date of the month preceding the month of publication of tender,

having minimum contract /order values as indicated below:

1. One order of value not less than the amount equal to

2. Two orders, each of value not less than the amount equal to

3. Three orders, each of value not less than the amount equal to

Similar work means – ““Strengthening / Repairing / Retrofitting / Life enhancement work of Steel

structure in power plant and / or any Industry”..”

B. Financial qualification criteria:

1) The Average Annual Turnover of the bidder, shall not be less than Rs

during the preceding three (3) financial years as one date of Techno-Commercial bid

2) Net worth of bidder shall not be less than 100% of the bidder‟s paid up share capital as

on the last day of the preceding financial year. In case the Bidder meets the requirement of

Net worth based on the strength of its Subsidiary (ies) and/or Holding company and/or

Subsidiaries of its Holding Companies wherever applicable, the Net worth of the Bidder and

its Subsidiary (ies) and/or Holding company and/or Subsidiary (ies) of the Holding Company,

in combined manner should not be less than 100% of their total paid up share capital.

However individually, their Net worth should not be less than 75% of their respective paid

share capitals.

New worth in combined manner shall be calculated as follows:

Net worth (combined)= (x1+x2+X3)/(y1+y2+y3) X 100, where x1, x2, x3 are individual

net worth which shall not be less than 75 % of the respective paid-up share capitals and

y1, y2, y3 are individual paid up share capitals.

3) In case the bidder is not able to furnish its audited financial statements on stand-alone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered

BIDDER’S SIGN WITH SEAL

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acceptable provided the bidder further furnishes the following documents for substantiation of

its qualification.

 Copies of the unaudited unconsolidated financial statements of the bidder along with

copies of the Audited consolidated financial statements of its Holding Company.

 A Certificate from the CEO/CFO of the Holding Company, stating that the unaudited

unconsolidated financial statements form part of the Consolidated Annual Report of the

4) In cases where audited results for the last preceding financial year as on the date of techno-

commercial bid opening are not available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit

the Certificate from practicing Chartered Accountant certifying its financial parameters, the

audited results of three consecutive financial years preceding the last financial year shall be

considered for evaluating the financial parameters. Further, a Certificate would be required

from the CEO/CFO, stating that the financial results of the Company are under audit as on the

date of Techno-commercial bid opening and the Certificate from the practicing Chartered

Accountant certifying the financial parameters is not available.

Note for point No.1, 2, 3 &4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed to them as

per Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid-up share capital and free reserves. Free reserve

means all reserves credited out of the profits and share premium account but does not

include reserves credited out of the revaluation of the assets, write back of depreciation

provision and amalgamation. Further, any debit balance of Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced

from reserves and surplus.

Other requirements:

1) Bidder should have a separate valid GST registration number and PAN Number.

2) Copy of P.F. code from the appropriate provident fund authorities.

3) Labour License for Labour Contract: The contractor on getting the work order but before starting

the work shall have to furnish the copy of Labour License under the Contract Labour

(Regulation & Abolition) from the appropriate authorities. Also required workman group

insurance policy covering labour engaged, if applicable.

4) The bidder must submit performance certificates or satisfactory work completion certificates

(issued directly by the utility) or Copy of Processed Final Bill of the executed / submitted PO

from the utility. Bidders shall be required to submit all the documents, in support of Technical

QR (Such as copies of Purchase orders/work orders / Contract Agreements, Client Certificates,

etc), shall be digitally signed by the Independent Statutory Auditor of their company / Practicing

Charted Accountant/ C.A. Firms / TPIA (Third-Party Inspection Agency) empaneled / approved

5) The bidder must submit Average Annual Turnover and Net worth Certificate in support of

Financial QR, duly certified and verified for authenticity from Independent Statutory Auditor of

their company / Practicing Charted Accountant/ C.A. Firms / TPIA (Third-Party Inspection

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Agency) empaneled / approved by GSECL along with copy of Annual Audited Accounts of last

three years.

6) Tender fee & EMD will be applicable as per NIT. Tender fee & EMD will be applicable as per

BIDDER’S SIGN WITH SEAL

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Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Supply & Apply of M.S. Grills of various locations of Boiler, APH , ESP & Coal Mill Platform area

for Unit No. 1, 2 & 3 of BMD I & Unit No. 4, 5 & 6 of BMD II at WTPS.

[A] SCOPE OF WORK OF CONTRACTOR:

1. Party has to supply the M.S. Grills at MAIN STORE for M.S. Grill Replacement of Various

Locations of Boiler, APH, ESP & Coal Mill Platform for Unit No. 1, 2 & 3 of BMD I & Unit No. 4, 5 &

of BMD II at WTPS (All the required material for the work in party's scope). All the supplied material

must be routed through Main Store only; it will not be accepted directly to site.

2. Remove worn-out MS Grill /MS plate / MS support structure and erect the new MS Grill with

required new support structure as indicated by EIC (i.e. zero to 56 mtr elevation of Boiler, APH &

ESP ) and as per instruction and direction of EIC, GSECL, WTPS. After completion of erection of

new MS Grill; the bidder has to credit the existing worn out / damaged MS grill as a scrap in to Main

store of GSECL. The transportation of scrap material in the bidder's scope and no extra charge is

paid by the company to bidder

3. The erection work includes providing one coats painting of red oxide Primer & two coat of Black

Bituminous Paint having an overall coating thickness of Minimum 90 Microns are in the bidders

scope of work without any extra cost.

4. The Contractor shall have to arrange the corrosion preventing paint and apply the paint coat on

the new / old repaired Support structure and MS grill after the completion of work of grill erection as

per requirement of site as per the instruction of EIC. Paint Quantity requirement is decided by the

bidder itself and there is no extra charge is paid by the company to bidder.

5. Erection and dismantling of necessary approach / temporary scaffoldings are in the Contractor‟s

scope with their own scaffolding materials.

6. Transportation of raw materials for railing material (Old Boiler tubes) and support structure

material i.e. Angle, Beam, channel etc. required for fabrication of new support structure for erection

of new MS grill.

7. Erection of new hand railing as the site requirement as per direction of EIC. The erection work

also includes scrapping of erected new railing by emery paper and application of one coat of red

oxide two coat of Black Bituminous Paint having an overall coating thickness of Minimum 90 Microns

& arrangement of paint is in bidder's scope and no extra amount will be paid.

8. All the tools & tackles, men power, consumables etc. Required for the works are in the

Contractor's scope.

 SCOPE OF GSECL

The Following items will be supplied by GSECL free of Cost for this work.

1) Electricity-220 V single / three phase at required locations.

2) Air and water supply and consumption at one location. Necessary distribution extension up to

work location is to be arranged by contractor

BIDDER’S SIGN WITH SEAL

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Annexure – A

SCOPE OF WORK: The scope of work shall be as detailed in schedule A of the tender specification.

The details of work mentioned therein are only guidelines. The actual work to be done will be

specified by the Engineer-in-charge of the work after opening the equipment and shall have to be

done to his entire satisfaction. All such jobs, which are connected works, but are not specified in the

scope of work, are by virtue of system included in the scope of work.

1. SCOPE OF SUPPLY: As mentioned in Draft.

2. FACILITY FROM GSECL:

A. Following facility will be provided by GSECL free of cost.

 Workshop facility for machining/modification work only.

 Air, water and electrical supply at one point.

 Fire hoses & nozzles.

 Truck / crane if available.

B. Following facility will be provided by GSECL on chargeable basis.

 Limited unfurnished housing accommodation if available

 Medical facilities if available.

 Electrical supply to contractor's office/site store as per GSECL‟s norms.

3. TRANSPORT OF MATERIALS: All required materials should be collected from the stores/site

stores and brought to site in his own transport by the contractor at his cost.

4. CLEANNESS: The contractor is responsible to keep day to day the work area clean. No separate

payment shall be made for keeping the work area clean, however an additional penalty on delays, @

2% of the total value work executed shall be levied, if the contractor fails to keep the work area clean

and at-least 3 warnings are issued to him by the Engineer-in-charge in this regard.

5. SAFETY APPLIANCES: All necessary safety appliances such as safety shoes, gum boots,

helmets, welder‟s apron, hand-gloves, Goggles, safety belts etc. shall be made available to the

staff/workers as and when required by contractor. Contractor and staff shall not be allowed to work

on site wearing chapples or loose sandles. All safety measures showed elsewhere in this contract as

well as factory rules should have to be observed strictly by contractor.

6. MOBILISATION PERIOD: Commencement date for starting the work will be reckoned from the

date contractor is permitted to start the work. In case of breakdown maintenance work, contractor

has to arrange manpower / tools – tackles immediately upon telephonic intimation from EIC. In case

of AOH / COH 3 days time shall be allowed for mobilization of manpower / tools-tackles.

7. a) COMPLETION PERIOD: Time limit for the order for erection will be 6 months from the date of

completion of supply. i.e total works and supply should be completed within 12 months.

b) TIME SCHEDULE: The time is the essence of the contract. The contractor should ensure

specified time period.

8. PENALTY FOR DELAY:

Any delay that may take place in the subjected work beyond scheduled cutoff date/ stipulated period

in the order shall be subjected to penalty (not liquidated damages) at the rate of ½ % of the contract

price/order price per week or part thereof plus GST as applicable subject to ceiling of 10% plus GST

for the delayed portion if the work.

9. INCOME TAX: Income tax will be recovered as per Govt. rules.

10. OVER RUN CHARGES: No payment against over run/idle charges/ labour escalation will be

made in any circumstances.

11. a) CPF: The contractor & his sub-contractors if any shall be required to deduct the CPF and its

documentary evidence to be submitted along with the final bills as per prevailing CPF law and rules

& regulations.

b) INSURANCE & WORKMAN COMPENSATION: The contractor and his sub contractors if any

shall be required to insure his worker under compensation Act. He will also be required to follow the

provision of the factories act and obtain license whenever necessary. In very case if any virtue of the

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provisions of section-I sub-Section-II of the workmen's compensation act, 1953, the Company is

obliged to pay compensation to a workman employed by the contractor in execution of the work, the

Company will recover from the contractor the amount of the right of the Company, under section

sub-section.1 of the said act. The Company shall be at liberty to recover such amount of any part

thereof by deducting it from the security deposit or from any sum due by the Company is the

contractor whether under this contract of otherwise, Company shall not be bound to contents any

claim made against under section-12, sub-section-1 of the said Act, except on the written request of

the contractor and upon his giving to the Company full security for all costs. For which the Company

might become liable in consequence of contesting such claims. In case of any legal complication

arising on account of contractor or his labour and legal suit is filed by any inspecting agency, it will

be in contractor's account.

The Company shall not be liable in any manner whatsoever, to the contractor or his worker in

respect of any losses damaged suffered while working in the powerhouse premises. The whole

responsibility shall be of the contractor.

12. WORK FORCE: In order to complete the work in time, it is desired that tenderers shall provide

adequate unskilled and skilled workers, supervisors and engineer.

13. WORKMANSHIP: During commissioning, all the defects observed shall be attended on top

priority without any charges by the tenderes. The tendered shall be that any major defect attributed

for bad workmanship during guarantee period shall be attended free of all charges to the entire

satisfaction of EIC.

14. The contractor has to depute sufficient nos. of engineer supervisor along with skilled workers till

full loading of the unit to attend the defects if any, deserved during commissioning/work initial load of

15. VISIT TO WORK SITE: The tenderers are free to assess the scope of work by actual visit to

work site if desired.

16. DISPUTE: In case of any dispute, the decision of the Chief Engineer (C&O), WTPS will be final

and binding on the contractor.

17. All the work shall be carried out as per the instruction of GSECL Engineer-in-charge or his

representatives. GSECL Engineer's decision regarding the correctness of the work and method of

working shall be final and binding to the contractor.

18. The contractor has to coordinate & cooperate with other working agencies so as to get the work

done in prescribed time limit.

19. Necessary scaffolding and approaches for the overhauling work shall also be within the scope of

the contractor. Scaffolding material is to be arranged by contractor.

20. The dialing work progress is to be submitted to engineer-in-charge personally by site in charge

with bar chart to decide whether the progress of work is on lagging or leading side. The work is to be

expedited with additional manpower to complete the work in stipulated time limit as per instruction of

Engineer-in-charge. The readings taken are to be recorded in prescribed form and submitted by EIC.

21. The replaced spares are to be credited and stored to the place shown to site in charge. The

scrap and balance new spares issued are to be credited to main stores/sub-stores as per instruction

of Engineer-in-charge.

22. GSECL'S RIGHT TO ACCEPT DOCUMENTS: GSECL reserves right to award full item or part

thereof or reject any item or all the items of the tender without assigning any reason thereof which is

considered advantage to the GSECL.

23. The subjected work shall have to be carried out during AOH as per the company's outage

schedule. Any change in proposed outage schedule shall be binding to the contractor, for which no

extra payment shall be given.

24. ENGINEER-IN-CHARGE: The Executive Engineer, BMD-I, GSECL-WTPS shall be Engineer-in-

charge for the works.

25. Agreement/indemnity bond: - For fulfillment of all the Labor laws, liabilities before starting of

the contract work, contractor should give the assurance/Agreement indemnity bond on non judicial

stamp paper of Rs. 300/- to GSECL, WTPS or as per the tender amount

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26. Payment terms:-

A. 80% of FOR destination price from the date of receipt of material against TRC within 30 days

on verifying required documents as per P.O. conditions, amount of GST and applicable cess

will be kept under retention till submission of documentary proof of payment of GST or till

reflection of payment of GST pertain to respective bill amount in GST return for concern

order after due verification and balance 20% of FOR destination Price against S.R. Note

within 45 days from the date of receipt of materials at site in good condition. No advance will

be paid by the GSECL. Payment will be effected through RTGS/NEFT system of Banks.

Hence you are requested to furnish details as: 1) Account Number 2) Type of Account 3)

Bank Name 4) Branch Name and address 5) Contact number of Branch 6) IFSC No. (7) Swift

B. Maximum 5 % of Order value withheld as Security Deposit cum Performance Bank

Guarantee for the period of 12 months from the date of commissioning or 18 months from the

date of Completion of works whichever is earlier

C. Payment for works as per Sr. no. 2, 3 and 4 will be released as per Work Measurement

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Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

GENERAL TERMS & CONDITIONS

Supply & Apply of M.S. Grills of varios locations of Boiler, APH , ESP &

of BMD II at WTPS.

GENERAL CONDITION OF CONTRACT HR-SECTION, CIRCULAR-I, CIRCULAR-II, SAFETY

The following are the major obligations to be fulfilled by the Contractors as per the Contract

Labor (R&A) Act 1970 and rule mentioned there under:

1) The contractor should not be allowed to engage ten or more contract labourers without

initiating to obtain the labour license under the Contract Labour Act from the Assistant

Commissioner of Labour Nadiad (The said number i.e., ten or more includes Supervisor and other

2) The contractors shall have to obtain group insurance under WC Act before starting the work.

3) All Contractors shall have to make the payment of wages to the Contract Labours engaged

by them, on or before 7th of every month through Nearest Nationalized Bank compulsory,

preferably situated in the premises of Wanakbori TPS area in case of ARC /BRC works Contract.

The Contractor shall supply copy of Bank Statement duly stamped by the Concerned Bank as a

token of proof towards payment of Wages to HR Department.

4) Payment to contract laborers has to be made through Bank/ Cheque/ RTGS only. Wages

rates for contract laborers are applicable as per the terms and conditions of the license. The

contractor shall have to pay wages to workers as notified by Government of Gujarat., from time to

5) It should be ensured that all the labours engaged by contractor are covered under the

provident fund scheme and employee‟s pension scheme and their contribution are remitted

regularly to the concerned RPFC. The Xerox copies of challan along with ECR in this regards

should be submitted regularly in G.S.E.C.L. office.

6) In case the contractor having more than one contract in the same TPS, the contractor shall

have to submit contract wise separate list of the workmen to the concerned Officer.

7) The contractor shall have to pay wages to workers as notified by Government of Gujarat.,

from time to time.

The above instructions should be followed scrupulously to avoid undue litigation for non

compliance of Labour Law.

GENERAL CONDITIONS OF CONTRACT:-

(1) LABOUR LAWS

1. Person below the age of 18years and above 60 years should not be employed for the work.

2. No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.

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3. The contractor shall maintain a valid labour license under the contract labour (Regulation and

Abolition) Act for employing necessary man power to be required by contractor. In the

absence of such license the contract shall be liable to be terminated without assigning any

reasons thereof.

The contractor shall at his own expense comply with all labour laws and keep the G.S.E.C.L.

Indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws, which the contractor shall have to comply, which are as under:

a. Payment of contribution by way of employee‟s contribution towards provident fund, family

pension scheme, deposit linked insurance scheme, administrative charge etc., at the rates

made applicable from time to time by Govt. of Gujarat/Govt. of India and other statutory

authorities.

b. Payment of deposit in respect of each contract labour at the rate applicable of with the offices

of Commissioner of Labour as per the contract labour (Regulation and Abolition) Act.

c. License fee as prescribed under the contract labour (Regulation and Abolition) Act and rules

framed there under depending upon the number of workmen employed by contractor.

d. Identity cards as prescribed under the factories Act shall be issued to workmen.

e. Payment of retrenchment compensation, Notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor's employees arising out of any claim or disputes

under the Industrial Dispute Act 1947 or any other labour laws.

f. Payment of compensation in case of accidental injury shall be made as per the WC Act.

g. If the female workmen are more than 30 numbers engaged then provision of crèches, shall be

complied accordingly.

h. Maternity leave as per the provision of the maternity benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various labour laws in force from time to time from statutory Authorities like

State Government / Government of India, which the contractor shall have to comply with.

2) PROVIDENT FUND AND FAMILY PENSION SCHEME: The contractor shall submit along

with his bill (month wise) statement regarding deductions against employees‟ provident fund and

family pension scheme in respect of each concerned employee. Provident fund and family

pension scheme at the rate of 12 % of wages (or at the rates made applicable by the Government

time to time). The contractor‟s contribution and his workers contribution towards provident fund

and family pension scheme shall deposited by the contractor with Regional Provident Fund

Commissioner, Ahmadabad. In case if the contractor deposits the contribution to the Assistant

Provident Fund Commission, the zerox copy of challans and schedule must be submitted in the

office. For maintaining the CPF Acct. of contractor‟s employees the contractor will have to pay

administrative charges as applicable of the emoluments of the employer of the contractor's every

3) GROUP INSURANCE SCHEME: The contractor has to take Group Insurance for all workmen

engaged by him and copy of the same shall be produced to Concerned Officer.

4) PAID LEAVE FACILITY: Paid leave facility at the rate of one day for every 20 days worked by

the contract, labour shall be provided the contractor to his workers. It shall be duly verified and

approved/certified by the authorized officer of the GSECL.

5) The contractor shall employ adequate number of experienced staff at site for daily supervision

and for maintaining of various registers and records required under the law and contracts. No

payment for such supervision shall be admissible.

6) CONTRACTOR TO INDEMNIFY THE GSECL: The contractor shall indemnify and keep

indemnified the GSECL, and every member, officer and employees of the GSECL, also Engineer-

in-charge and his staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever arising out of or in connection with the matter referred in above clauses and

elsewhere and against all actions, claims demands, cost and expenses which may be made

against the GSECL by any workman/ employees of contractor or any sub contractor and or from

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RFQ- 75561M Page

any liability any wise to any workman/employees of the contractor or sub-contractor under any

laws, rules or regulation having in force of law including but not limited to claims against the

owner under workmen compensation Act, 1923. The Employee‟s Provident Fund Act.1952,

and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to

any workmen or other person in the employment of the contractor or his sub-contractor, and the

contractor shall indemnify and keep indemnified the GSECL against all such damage and

compensation and against all claims, demands proceedings costs, charges and expenses

whatsoever in respect of or in relation thereto.

07) WORKMEN'S COMPENSATION & EMPLOYER'S LIABILITY INSURANCE: Insurance shall

be affected for all the contractor‟s employees engaged in the execution of these contracts. If any

of the work is sublet, the contractor shall required the sub-contractor to provide workmen's

compensation and Employer's liability insurance for the latter's employees unless such

employees are covered under the contractor‟s insurance. It shall be liability of contractor for

employees of his sub-contractor.

08) Any other rules and regulation, conditions, Circulars etc., that are in force at present and that

may be framed by the GSECL From time to time in connection with contracts will be binding and

acceptable to contractor.

09) The contractor must possess separate P.F. code for the above subject work.

10) Attendance rolls shall be maintained up to date. All the written registers, Performa etc…shall

be filled up and maintained up to date and kept ready for inspection at any time or submitted in-

time to the concerned authorities as per contract labour etc. Factory Act etc... By contractor

11) It is the responsibility of the contractor to ensure that contractor‟s employees maintain strict

discipline as regards security, methods of safe working etc, and not to cause any hindrance to

smooth running of power station or in execution of duties by GSECL staff. Any lapse in this

regard will be viewed seriously and contract is liable to be terminated. If any of contractor‟s staff is

found unsuitable or not behaving properly, the contractor shall have to remove him from the work-

site on demand by GSECL. The contractor shall have to strictly observe the rules and conditions

specified in the enclosed works contract booklet of the GSECL, which are not modified

hereunder. To keep harmonious industrial relations amongst contract labours is the sole

responsibility of the contractor. Any breach of the same will be viewed seriously.

12) Before starting the work, the contractor should contact Ind. Relation Officer/Labour Welfare

Officer for all formalities and obtaining the gate passes of all contract labourers and for other

formalities.

13) The contractor shall deposit 15 days salary at the rate of last drawn salary for every

completed two years of services for each worker for the liabilities of the gratuity ( * applicable to

ARC/BRC works contract only)

Follow the following procedure at each milestone for the execution of works contract.

(A) On Commencement of Contractual Work:

(1) The Contractors shall have to obtain Photo-Gate-Pass before the commencement of

contractual work awarded. Contractor shall have to apply for the gate passes in triplicate in a

prescribed appl. form which is to be available from Security Section for the entry of workmen

in the premises.

(2) Such application shall have to be proceed for the approval of Factory Manager. After

obtaining approval of Competent Authority, contractor shall have to prepare the Gate Passes

and obtain the signature of Factory Manager.

(3) If Labours are required to be engaged in Emergency during Public Holiday , Contractors

Can apply for Temporary Gate-Pass for the period of only three days with recommendation

of respective EE/SE and the same shall have to be regularized after following the procedure

of Gate Pass applications on the office working day from HR Dept. It is to note that No

Temporary Gate Pass shall be issued for the work other than acute emergency to carry out

the work in power station premises.

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(4) The Contractor shall have to obtain the Group Insurance Policy under the Employee

Compensation Act, 1923 prior to commencement of work.

(5) The Contractor who intend to engaged 10 or More than 10 labours to Carry out the awarded

contractual work then necessary - Form No. V under the Contract Labour (R&A) Act,

1970/Form No. VI under the Interstate Migrant worker (employment regulation) rule1979 as

applicable is to be obtained from HR Dept. for the purpose of obtaining Labour License from

the Licensing Authority.

(B) During Contractual Work under the progress:

(1) Bill Recording Officer of User department shall have to ensure as to whether contractor has

engaged minimum number of contract workmen per day as per the terms of work order.

(2) All Contractors shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably

situated in the premises of Wanakbori TPS area in case of ARC /BRC works Contract. The

Contractor shall supply copy of Bank Statement duly stamped by the Concerned Bank as a token

of proof towards payment of Wages to HR Department.

(3) All Contractors has to comply & maintain statutory documents / registers at site under the

provision of labour laws & EPF Act.

(C) Submission of Statutory documents to ensure the compliances:

1) The Contractor shall have to submit following statutory documents, work order wise, under

the labour laws and EPF to the recording officer of user department for ensuring the

compliances of provision of labour laws and EPF Act for the respective working period.

site (duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed & stamped by

Contractor - Form XVII

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission ( duly signed by Authorities ) -

 Copy of Work Order ( First Time )

 Copy of Valid W.C. Policy ( First Time)

 Copy of Valid Labour License ( If Applicable in case of More than 9 manpower Engaged

by Contractor for said work ) ( First Time)

 Form No. XIII – Register of workers employed by Contractor ( First Time)

Prescribed under the Contract Labour (R&A) Act, 1970 Contractor shall specify the Name of

Work, Place of Work and Work order no. in Muster Roll- Form No.XVI& Wage Register–Form No

CIRCULAR – I

1) The following are the major obligations to be fulfilled by the Contractors as per the Contract

Labour (R&A) Act 1970 and rule mentioned there under. License to be obtained before starting

the Work where number of contract laborers is ten or more.

2) Every contractor shall have to maintain the muster roll and wages register in respect of his

contract labour.

3) Every contractor is required to issue employment card, wages slip and attendance card to

their labours/personnel.

4) The contractor has to maintain the register No. 13 containing details of contract labours

employed by him.

5) Earned leave register/ card as per the Factories Act. And Rules.

6) Other registers required under Contract Labour Rules and the Factories Act. And Rules.

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7) Every contractor shall have to obtain insurance policy in respect of the contract labours

engaged by him to cover them under workmen‟s Compensation Act.

8) To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time.

9) Before starting the work as per the contract awarded to him, he should make arrangement to

enter into the agreement in the prescribed format on the stamp paper as applicable. Before

fulfilling the above requirement the contractor is instructed not to start the work. The

responsibility will be on his head in case he fails.

10) Contractor should posses separate P.F. code on their firm, name otherwise their offer may

not be considered.

11) The contractor shall have to pay wages as may be revised from time to time and as may be

declared by Government. All the contractors are informed to adhere to the rules and regulations

applicable to them, particularly in respect of the labourers engaged by them, the contractor not

fulfilling the obligations will not be allowed or continue with work/ not be held qualified to carry

out the work at Wanakbori TPS.

12) The wages of every contract labour employed by contractor under this contract shall be paid

by contractor through bank or cheque before the expiry of 10th day of the last day of the month in

respect of which the wages are payable. The payment of the wages shall be deposited in any

nationalized/Co-operative bank every month and statement for the same shall be produced to

the HR Department every month in token of timely disbursement of the minimum wages.( As per

clause no-4 of GUVNL Circular no GUVNL/HR/261 Dtd 11/05/2016 and corporate office circular

no GSEC/HR/IR-II/419 Dtd-23.05.2016)

CIRCULAR-2

It has been directed by our HO that, no new labor contract be entrusted to any agency without

getting prior approval from Member (Administration). Further the existing contract, on their expiry,

may not be extended without approval of the Member (Administration) from HO, Vadodara.

In light of the instruction conveyed by HO, it is necessary to check up the following documents of

each and every contractor before awarding the contract to these contractors. For preliminary

checking of valid contractors, the following documents are required to be checked by the concern

DE/EE/SE. On their checking the same and by recommending the number of labors, gate pass

will be issued by the Sr. Security officer. But before awarding and finalizing any contracts,

following information must reach to IRO for his confirmation the contracts should be awarded.

1.The contractor should not allowed to engage ten or more contract labors without initiating to

obtain the labor license under the Contract Labor Act from the assistance commissioner of labor,

Nadiad (The same number i.e. ten or more includes Supervisor and other staff).

2. Number of days of the contract should be informed first before allowing the contract to start.

Because on the completion of sixty days, the contract labor becomes liable to CPF as per

Provident Fund Act 1952. Hence we should avoid such work as far as possible. The Contractor

also must go for group insurance under WC Act before starting the work.

3.The contract laborers must be paid minimum wages as per notification issued by competent

authority under the said Act from time to time upon issuance of Circular by Chief Engineer,

WTPS. The above instruction must be followed scrupulously to avoid labour liabilities under

Contract labor Act.

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GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety

Rules. Concern principle contractors are responsible for informing & observance of these rules by

their supervisors/contract workers as well as the owner/supervisors/ workers of sub-Contractors

engaged, if any, by them for the work contract awarded to them. Prior to commencement of the

work, Contractor shall have to submit a written assurance on their letterhead to the concerned

Sectional Head / Engineer-in-charge that they have thoroughly gone through these Rules, have

educated their employees / workers of their sub contractor and will strictly observe the said Rules

while execution of work under work contract awarded to them. They will have to indemnify the

company for any loss or damage / accident / injury to the company‟s property / employee or

employee of their own in default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as

per Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per

Aadhar card /Election card id proof & to follow the gate pass issue procedure through concern

department EE & SE, Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety

Officer/Dy. Safety Officer& Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for

three days with prior permission of Factory Manager only. More than three days, Permanent

photo gate pass procedure shall be completed by contract agency for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of

Gujarat Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all

contractor workers before commencement of work & examination responsibility shall be taken

by contractor as well as concerned Head of Department .Pre-employment & Periodical medical

examination of contractor workers shall be carried out in form no.32 from GSECL Factory

Medical Officer after every six (06) months of contractor with their contractor workers.

Contractor shall be fulfilled all health requirements before commencement of work. After

completion of medical examination in form no.32/33, GSECL Factory Medical Officer shall be

signed in contract worker gate pass procedure format.

(04) Contract worker gate pass will issue after completion of safety induction 3D animation movie

& Training record is to be maintained in IMS/OHSAS training format by TK Office/LWO.

(05) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the

issue PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles,

Driving license, Electrical contractor license, Electrical trade qualifications, Safety induction

training, SOP, supervisor qualifications etc. After fulfillment of all Safety compliances, Safety

Officer/Dy. Safety Officer shall be signed in Contract worker Gate pass procedure format.

(06) Work Contract shall be completed by principle contractor/agency/person who is awarded the

work order. Subletting of contract shall be allowed only if prior approval of Power station chief

before execution of work. Contractor/agency shall be submitted the entire subletting contract

documents with gate pass application through concern department EE & SE, LWO/DGM,

Safety Officer/Dy.Safety Officer& Factory Manager.

(07) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

Valid Electrical contractor License shall be submitted to concern electrical department

EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass

by agency/party with latest renewal from Chief Electrical Inspector, Gandhinagar- Gujarat.

Electrical License photocopy shall be checked by Concerned HOD of Electrical

Department/Electrical Safety Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.

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(08) As per nature of job/work, Qualified supervisor (Diploma (Electrical/

Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be engaged by contract

agency & qualification certificate with experience certificate shall be submitted to concern

EE/SE/LWO/IRO/DGM/ Dy. Safety Officer/Safety Officer/Factory Manager at the time of apply

gate pass.

(09) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the

work on electrical lines and Apparatus, Contract person/worker possesses a certificate of

competency or electrical work permit, issued by the Appropriate Government. That means,

Electrical trade Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma

(Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted to concern

EE/SE/LWO/IRO/DGM, Dy. Safety Officer/ Safety Officer/Factory Manager at the time of apply

for photo gate pass procedure.

(10) As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7

round the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor

(BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by

contractor during dangerous operations/dangerous works as well as day to day dangerous

activities, safety supervision, tool box talk, Safety awareness programme, SOP preparation with

hazards & its control measures with each step , checking of lifting tools & tackles, hydra mobile

crane, Safety precautions, coordination with Safety Department etc.

(11) License of driver shall be submitted with gate pass issue application as per nature of vehicles

& to follow The Motor vehicle Act, 1988,the Central Motor Vehicles (Amendment) Rules,2016 as

well as Gujarat Motor Vehicles rules,1989 & driver license shall be checked every day by security

shift in charge before entry in the Factory premises.

(12) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent

person as per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years

experiences. SOP will review & approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy.

Safety Officer/Safety Officer/Factory Manager before execution of work.

(13) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the

job requirement. Do not work without use of required P.P.Es. Contractor is responsible to

provide standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE

issue format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective

Equipments / Safety Gadgets suitable to give sufficient protection against hazards involved in

their work / job to their staff, as per the job requirement and insist / enforce their workers to put

on the same while at works.

The ongoing work is liable to be stopped at any time if your contract workers/staffs found

working without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI

approved only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 05 nos. of PPEs like Safety Shoes, Safety

Helmet, Safety goggles, Mask & Reusable Ear plug to their workers/supervisor compulsory & it

will check by concern section HOD &Dy. Safety Officer/Safety Officer at the time of gate pass

procedure.

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

List of safety equipment’s

Industrial Safety Helmet For protection of head against falling objects or during fall of

person from height. Yellow Colour helmet is used for

contract worker with agency logo.

Safety Goggles/welding For protection of eyes against flying particles / dust, chemical

goggles/chemical splash goggles splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust, chemical

splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high

noise level area.

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp edged

proximity suit/FR Boiler Suit objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp edged

objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp edged

Oil/Chemical/water/heat/ objects, heat, hot metals/objects, electricity etc..

Electrical resistance etc.

Safety Belt(full body hardness For fall prevention while working at heights or in depth,

with double lanyard & shock working in vessel or in confined space.

absorber) / Rope / Life line / Fall

arrestor etc.

Dust Mask/Respirator with Protection of respiratory system against dust.

valve(FFP2)

Chemical Cartridge Respirator Protection against toxic chemical fumes / gases/vapors/dust

with full face mask type etc.

Trolley mounted Air line Working in oxygen deficient zone or confine space area

respirators with full face mask

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen,

Portable Multi gas Detector ( Working in oxygen deficient zone & use in entry of confine

LEL,O2,CO,H2S,SO2, etc) space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of electrical

equipments/ bus/switch gears from 01 (one) feet distance

before starting the any electrical work .

Auto darkening welding helmet The new auto darkening welding helmet combines legendary

(EN 379 & EN 175 Level-B) with Speed glass quality and auto darkening technology with an

PAPR as per EN 12941:1998, innovative wide-view grinding visor to give welders an all-in-

class TH2 and AS/NZS 1716 one solution for more flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in welding.

The unit is equipped with a particle filter which removes

particles from the air. The unit provides a constant airflow

independent of filter combinations and clogging. The unit can

also be equipped with a gas filter (for example A1B1E1). The

unit supplies air to the head top via the connecting breathing

tube. The airflow creates a slight positive pressure which

together with the sealing to the face prevents particles and

other contaminants from entering the head top.

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RFQ- 75561M Page

(14) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and allotment of PPE

list shall be submitted to Safety Officer, WTPS on his letter head as per below mentioned

format by Contractor before commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Work order no.

Name of Agency:

Date of Commencement:

Time limit for work order:

S Name Desi Name Name of IS Mak Qty Unit Date Receiving

r. of gnat of PPE :Code e of of signature

n worker ion Sectio no. of PPE issue

o. s n PPE

Safety Nos.

1 Safety Nos.

Reusable Pair

Dust Mask Nos.

Safety Pair

(15) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of

all contractor workers at entry gate of Factory Premises & shall entered contractor workers with

Safety Shoes & Safety Helmet with photo ID Gate Pass.

(16) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all

contractor workers on daily basis.

(17) During the work execution, one trained & competent supervisor of agency should always

remain present at work site. Concern JE/DE of GSECL shall be supervised the contract work as

(18) Approved NABL laboratory calibration certificates of

electrical/mechanical/Civil/C&I/Environment survey/Chemical etc measuring /testing

equipments/instruments which are used during contract work shall be submitted before starting

the work & shall be checked by concern JE/DE/EE before starting work & it‟s record shall be

maintained in concern section.

(19) The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain

“Line Clear” or “Work Permit” through the concern Department / Section JE/DE and shall be

informed to concern section JE/DE for closed/ returned after completion of work.

(20) Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE

regarding hazards of specific work, risk & it‟s control measure (mentioned in HIRA) before

starting the job work and records shall be maintained for each & every job works.

(21) Display Safety instructions shall be strictly followed by all workers who are working in factory

(22) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by contractor &

contractor workers from Concern EE/Chief Chemist before starting of chemical handling work.

BIDDER’S SIGN WITH SEAL

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(23) The contractor shall be checked & securely covered or securely fenced any opened fixed

vessel, sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation,

construction or contents ,is or may be a source of danger before starting the work each &

every days or after interval/recess. Contractor supervisor shall be informed to concerned HOD

regarding any unsafe conditions.

(24) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile

phone etc are to be strictly followed by all workers who are working in factory premises.

(25) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove

all the inflammable material lying at or nearby worksite or cover it properly by suitable protective

covering. Also, special care shall be taken before carrying out such job & see that all possible

contributing factors to set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to commence the work in

fire prone areas. They should also keep ready all the First Aid Fire Extinguishers/equipments &

fire extinguishing media / material like sand / water buckets or other appropriate equipment at

such place.

(26) While carrying out work in confined space or inside vessel, obtain necessary “Confined

Space / Vessel Entry Permit” from concerned department prior to commencement of the

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be

used. For taking care of the persons working inside the confined space / vessel, a supervisor /

person capable to keep continuous watch on person(s) working inside, assist them in case of

emergency or arrange to get immediate outside help, shall remain present at entry point. Use

full body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants /

passers etc shall remain available near entry point or the entry point shall be cordoned by a

barricaded tape with a cautionary notice. After completion of the works, all the lids / covers /

grills / grits opened, shall be re-fixed / re-placed in the original position as it were prior to

commencement of the work and leave the work place in safe condition in all respect, so as to

prevent accident to fellow workers.

(27) The contractor shall see that he / his persons do not work on or block (by stacking material,

spare parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles /

staircases / ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on

which there is traffic movements or possible traffic movements in case of emergency. Such

passages are meant for safe escape in the event of emergency. If it is utmost necessary to

carry out work in such area with blocking of passage, prior permission of Competent Authority

or the Engineer-In-Charge shall be obtained. To demarcate / declare the area as “UNSAFE”,

cordon it using barricading tape & display suitable caution notice or keep a person to restrict /

divert the traffic on this route through other safe passage.

(28) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like

welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is

found safe to use. Do not use defective, unsafe or improperly maintained equipments.

The electrical power supply required to run such equipments shall not be taken directly at their

own but shall be obtained through concerned Electrical Maintenance Departments or their

authorized persons or under their observations / guidance only. The Electrical Section shall

provide temporary electrical connection up to contractor‟s Mains Board on which it is

compulsory to install mains switch, ELCB & fuses of adequate capacity. All such equipments

shall invariably be earthed adequately to prevent electrical shock, sparking, short circuit etc.

Power cord to be used shall be of adequate capacity, without any joint & shall consist of earth

wire also. Hence, it is necessary to use adequate capacity 3-wire power cord for single & 5-wire

power cord for three phase power connections. The plugs, receptacles, pins, holders etc shall

be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine,

Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution

shall be of standard make & bear ISI certification mark on it.

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

The consumables like welding electrodes, grinding wheels / discs etc which has specific

prescribed life span shall not be used in any case if its expiry date is over.

(29) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors, liquids,

dusts, or residues may be present in Gas Based power plant and list of tools and tackles shall

be submitted with technical bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits

shall be checked by JE/DE before commencement of Electrical work.

(30) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile

crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any

fixtures), it shall be checked and used only if found safe to use. Also, ensure that these are

tested, examined & certified in form no.10 by Competent Person as per the Factory act-1948 &

Gujarat Factories Rules and its validity do not expire. Further, it shall be fixed properly and

firmly prior to lifting the weight. Valid Test certificate of all Lifting machines used by

Contractor to be submitted to Dy. Safety Officer/Safety Officer before commencement of

work through concerned EE/SE with filled index format attached here with.

(31) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity.

Obtain the work permit when working at height. While climbing on such scaffolding or working

on any structure at height, use of full body safety belt /full body hardness with double lanyard &

Fall arrestor & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

(32) Contractor or their employee shall not interfere in day-to-day routine plant activities / works

except the work assigned to them, shall not loiter in the areas other than their work jurisdiction,

as well as shall not temper / operate / touch the machineries/equipments/auxiliaries with which

they are not concerned. Also, the contractor shall strictly instruct their staff for not to sit or take

rest at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous &

prone to accident.

(33) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen,

Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2etc shall be handled safely taking due

care. To handle / shift such cylinders a special trolley /cage meant for it must be used but in no

case it should be rolled.

(34) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated

area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on

each vehicle by party/agency and it will check by shift security in charge before entry of

vehicles in the factory premises.

(35) No women or young person shall be employed or permitted to work in Lead-compound area

like battery room etc. as per schedule VI of GFR

(36) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime

mover or of any transmission machinery while the prime mover or transmission machinery is in

motion. Examination or operation of motion machinery shall be made or carried out only by a

specially trained adult male worker wearing tight fitting clothing as per section 22 of factories

(37) In all risky jobs, before start the work, contractor should obtain General Safety Work Permit

through concerned section from Shift –in-charge well in advance.

(38) In case of noticing smoke or fire during their work execution, they shall make immediate

efforts to extinguish / control it and simultaneously inform the Fire Station Mobile No as well as

Station Fire Officer or Emergency Control room no which is displayed at prominent place of

factory like Main Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire

Station, All security gates, Occupational Health Centre.

(39) In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No.

21&ANNEXURE may be obtained from concerned section or Dy. Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer

through concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as

per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall

be filled up by concern department JE/DE with written consent of contractor. The Form may be

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RFQ- 75561M Page

obtained from concerned Electrical section or Electrical Safety Officer. Electrical accident

investigation shall be carried out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of

injured person with endorsement of GSECL factory Medical Officer to LWO/Dy. Safety

Officer/Safety Officer/Electrical Safety Officer then after injured person may allow for work.

(40) For any incident occurred but have no injury to any persons should also reported as per

GSECL format and informed to Dy. Safety Officer/Safety Officer as Near Miss Incident.

(41) Safety penalty shall be imposed against Offences by contract workers: If any contract

worker worked in a factory contravenes any provision of Factories act or any rules or orders

made there under ,imposing any duty or liability on workers, contractor/agency shall be

punishable with fine which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at height, Rs.1000/- per day

confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set

regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per equipment

(vi) Work without qualified Supervisor as per nature of job Rs.1000/-per day

like mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / tackles (like Rs.2000/- per equipment

C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT

crane etc) & its attachments (like D-shackles, slings, U-

clamps, Eye bolts or any fixtures) in Form No.10 of

Gujarat Factories Rules,1963

(ix) Work without Double lynyer Safety belt during working at Rs.3000/-per person

Height work, work without anchoring in hook/line line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

(xi) (a) Grinding machine used without safety guard/machine Rs.500/-per equipment / per

guard set

(b) unsafe welding machine like open body, Knob without

insulation, connection without lug

(c) damaged welding cables/gas pipelines

(d) welding work doing without welding blanket,

(e) electrical supply without 3 pin plug/Industrial Plug,

(f) use of damaged electrical wire for lighting/

equipments,

(g) use of lighting lamp without cage,

(h) use of open halogen tube,

(i) use of damaged PPEs/use of non Standard PPEs

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB, etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Dy.Safety Officer,

Electrical Safety Officer, Factory Manager, If they will observed any safety violations as per CO

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RFQ- 75561M Page

circular/statutory requirements then they must impose Safety Penalty through office note

directly against contract workers/ contract agency and Office Note process through proper

channel to concern Sectional head and Account head for recovery purpose. Photograph/CCTV

footage is to be put up with penalty note by imposing officer.

(42) Party will damage any fire equipments or property or machinery in factory during execution of

work, total damage cost will be recovered from party RA bill and recovery Office note put up by

concern HOD.

(43) All the relevant labour and industrial laws shall also be followed compulsorily.

(44) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces,

scrap etc. are to be removed by contractor and scrap shall be deposited to scrap yard of Main

(45) For performance evaluation of contractor, safety factors of work accident, fire incident & near

miss accident will be considered. Steps can be taken to review the job assignment up to

cancellation for negligence.

(46) Over & above these, contractor shall have to follow all the safety requirements /rules &

regulations / norms and legal provisions laid down in various statutes. Particularly the

provisions of The Factories Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to

date), The Electricity Act-2003 & rules, BOCW Act/Rules shall be followed strictly. The

contractor shall also obey the rules / regulations / instructions of the local Competent Authority

for safety & health requirements.

(47) Contractor has to send his worker/staff when training arranged by GSECL. No

reimbursement paid for same.

(48) Contractor has to give PPE as per undertaking given by contractor and it should be before

issuing gate pass.

(49) Contractor is responsible for any delay in issuing gate pass due to none complying of safety

(50) The above rules shall be scrupulously followed and where required, Contractor /contractor

workers may contact to the Dy. Safety Officer/Safety Officer/Electrical Safety Officer in case of

any ambiguity or needs further guidance in this regard.

(51) Contractor should be collect, filing and submit the checklist before execution of work .

BIDDER’S SIGN WITH SEAL

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Contract Labour Information Management System (CLIMS)

GSECL has developed a Contract Labour Information Management System (CLIMS)- a

comprehensive digital platform designed to manage all activities related to contract labour

transparently and efficiently.

The primary objectives of CLIMS are to save time for both agencies and GSECL personnel, to

ensure full legal and regulatory compliance and to reduce the operational burden on agencies,

allowing them to focus on their core activities. To ensure the successful implementation and

operation of CLIMS, the following guidelines are hereby issued.

A. Gate Pass:

l. CLIMS is a web-based system that can be accessed by agencies from any location using a

desktop, laptop, or mobile device.

2. To begin using the system, agencies must register by entering their EPO (E Urja Order)

number. All other necessary details are automatically fetched from the E-Urja system.

3. The issuance of gate passes for contract labour is managed entirely through CLIMS. Agencies

can generate and track gate passes within the system.

4. In order to enable gate pass issuance, agencies are required to input and upload the

necessary details of their contract labourers into the system.

5. Once the required information is submitted, the gate pass approval process is initiated and

managed through the system. The request automatically moves through the predefined workflow

levels. Agencies can monitor the real-time status of their gate pass applications via CLIMS.

6. Upon completion of all required approvals within the system, the gate pass is issued to the

B. Attendance and wages of workers:

1. Once contract workers gate passes are approved in the system, they are required to be

registered in Bio-Metric/Face Reader Punching machines by HR Department.

2. The attendance of all contract workers can be monitored and maintained through CLIMS by

contractors.

3. Access to data of Bio-Metric is given to agencies. It should be the duty of agencies or his

supervisor to ensure the supply of specified number of manpower and to ensure their Bio-Metric

punching and reporting at the location of work.

4. Attendance register and wage register of the worker will be generated by CLIMS from the login

of agency only.

C. Compliance to various labour laws:

l. All the contractors have to comply various labour laws and they shall submit the attached

Declaration-cum Indemnity Bond before staring of work. This Bond may also be made part of

ensuing tenders/contracts.

2. Contractors shall upload the CLIMS generated previous month attendance sheet, wage register

duly signed by workers, wage bank statement, ECR copy, PF Challan and Remittance slip.

3. The said submitted documents in CLIMS will go to user department, after verification of

completeness of documents, user department will forward it to HR Department for further

verification and approval.

4. If the documents are complete, HR Department will approve in CLIMS and send to Account

Department for further process of bill.

5. If non-compliance is found in submitted documents, it will be returned to user department in

CLIMS with specific remarks and user department will forward it to contractor for compliance. In

such cases, 75% of the bills may be released subject to a maximum ceiling of 20% of the contract

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values. Such system of payment shall be allowed only for 3 monthly Running Accounts (RA) bills

(Maximum cumulative amount up to 20% of the contract value) of the contractor in a period

contract (AMC) of 12 months or 6 RA bills in a period contract (BMC) of 24 months if there is non-

compliance. All other RA bills and specifically final bill shall not be processed if the previous &

current compliances are not made by contractor. No such relaxation will be granted for non-

periodic, one time or overhauling type contract.

D. Special Case:

In case of work order issued for expert services to PSU or OEM/OES following procedure may be

1. If officers / specialized manpower / expert Engineers from Govt / Semi Govt Companies / PSUs

/ OEM/OES/foreign experts are deployed for short-term, specialized, or ad-hoc technical /

consultancy services (e.g., commissioning, maintenance, consultancy or inspections), concerned

Engineer In-Charge (EIC) shall certify the same

2. The EIC must obtain following documents from the concerned Govt / Semi Govt Companies /

PSUs/OEM/OES etc:

(i) Declaration cum undertaking (As Per Annexure-A) that visiting experts are their regular

employees with documentary proof, and

(ii) Declaration towards compliance of applicable labour laws.

The above documents shall be submitted along with the bill / Invoices by EIC to HR department

for the purpose of HR clearance in lieu of the procedure at Clause -C above.

For & on Behalf of GSECL

Chief Engineer ( C&O)

GSECL: TPS: WANAKBORI

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RFQ- 75561M Page

Index for safety attachments

SR.NO. Requirements Yes / NO / NA

1 Safety norms attached

2 Job Safety Analysis sheet attached

3 SOP/ SOPs attached

4 Check lists attached

5 PPE under taking(with specification and make) attached

6 Extra terms and conditions added?

Special equipment for safety separate loading in schedule B

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JSA for: Supply & Apply of M.S. Grills of various locations of Boiler, APH , ESP & Coal Mill

Platform area for Unit No. 1, 2 & 3 of BMD I & Unit No. 4, 5 & 6 of BMD II at WTPS.

Section: BMD-I

Job Step Hazard Control Measures Responsibility

1. Area should be barricaded.

2. Helmet must be used by all personal in

barricading area.

3. Risk assessment in job is to be done before

Fall of object

High work starting.

from height

4. Toolbox talk to contractor worker for Hazard

related to work should be given before

starting new work.

5. Close supervision required.

1. Check list as per GSECL Safety Circular

Dated 20.07.2021 must be followed and any

further correction should be implemented.

2. Only use those lifting tools which are having

valid form-no-10.

Failure of 3. Immediately stop using tools which are found

Lifting tools/ High with physical damaged.

tackles 4. Load must be lifted in vertical position only

5. Crane / Hydra must be operated by operator

6. Confirm crane/hydra to be used as per load

Supply & Apply

capacity of vehicles.

of M.S. Grills of

7. Form no 10 must available for lifting machine

is to be used.

locations of

1. All the work related hazards must be

Boiler, APH

communicated to all working persons. Contractor‟s

ESP & Coal Mill

2. GSECL PTW procedure must be followed Supervisor

Plateform area

with all required checklist provided by

for Unit No. 1,

& Unit No. 4,

3. Safety belt must be used by all persons

& 6 of BMD II at

working at height.

4. Helmet must be used by all personal

5. Close and continuous supervision required.

6. No unwanted person allows to entering at

Fall of work site.

person from High 7. All the corroded / broken chequered plates /

height GI Grills / railing / platforms are to be

checked before starting of work

8. Toolbox talk to contractor worker for Hazard

related to work should be given before

9. In rainy season / possibility of rain / heavy

wind velocity / poor visibility, No height work /

confined space work shall be carried out. If

any emergency work requires in such

condition more safety precaution should be

1. Indian three pin plug to be used (Industrial)

High 2. ELCB/RCCB shall be used in all portable

equipment‟s

NOTE: Required check list should be filled up by contractor at time of work execution.

Prepared by Reviewed by Checked by Approved by

EE(BMD-I) Safety Officer SE(M-I) Factory Manager Chief Engineer

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RFQ- 75561M Page

Following checklist to be filled and submitted by contractor before execution of work.

1. CHECKLIST FOR WORKING AT HEIGHT

2. CHECKLIST FOR WELDING MACHINE

3. CHECKLIST FOR POWER TOOLS

4. SCAFFOLD STRUCTURE

5. CHECKLIST FOR MATERIAL HANDLING-LOADING UNLOADING OF MATERIAL

6. CHECKLIST FOR GENERAL ELECTRICAL SAFETY

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COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPEs

(PERSONNEL PROTECTIVE EQUIPMENTS)

Ref.: Tender no.:___________________

Authorized signatory of M/s ______________________________

Hereby certify that following mentioned PPEs (as per ISI / DGMS / CE/ EN / ANSI approved only)

must be issued to our all contract workers as per nature of hazards before execution of work.

Sr. Name of PPE IS : Code no. of Make of PPE Qty Unit

1 Safety Helmet IS:2925-1984 VENUS - ABS Nos.

2 Safety Goggles IS:5983 VENUS -99.9 UV Nos.

protection

3 Reusable Ear plug IS 9167:1979 VENUS – Four Pair

4 Dust Mask ISI 9473:2002. VENUS Nos.

5 Safety Shoes IS:15298 Liberty- Model- Pair

If our company is not provided above mentioned good quality of PPE`s, Factory manager and Safety

Officer shall be empowered to stop the work without any notice.

Seal of the Firm Signature of Authorized signatory

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RFQ- 75561M Page

Subject: issue of PEE to Contractor workers

Name of Agency:

Sub of work Order

Name of section:

Work order no.

Commencement

Time limit for work

Name of IS code Make of Quantit of Recive's

Sr. No. worker Name of PPE of PPE PPE y Unit issue sign

Safety Helmet

Safety goggles

Reusable Ear Plug Pair

Safety Shoes Pair

Safety Helmet

Safety goggles

Reusable Ear Plug Pair

Safety Shoes Pair

Sign of Contractor/ Contractor representative Sign of Section Head with date:

with date:

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Index for equipment’s with form no 10 details to be submitted by contractor

Sr.No. Equipment identification Name of Capacity Make Date of Due

number as per Form 10 of equipment in TON test date

its (chain pulley for test

Shackle, etc)

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RFQ- 75561M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Coal Mill Plateform area for Unit No. 1, 2 &

Certificate - A

On Firm’s Letter Head

authorized signatory of M/s___________________________________________ hereby

certify that

M/s___________________________________________is not related with other firms who

submitted tenders for the same items under this inquiry/Tender.

Seal of the firm Signature of the Tendered

Place: With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

& Coal Mill Plateform area for Unit No. 1, 2 &

DEVIATION FROM BIDDER (IF ANY)

1. GSECL does not bind to accept the deviation offered by bidder for evaluation of tender.

2. If there is any deviation from bidder, it should be clearly mentioned on this page.

3. Deviation mentioned on other page should not be considered and order will be placed according

to the tender documents.

4. If there is no any deviation from bidder, than it must be clearly mentioned in this page “NO

DEVIATION OFFERRED”

Signature of the Contractor

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

& Coal Mill Plateform area for Unit No. 1, 2 &

ANNEXURE -

(UNDERTAKING IN REGARD TO STOP DEAL / BLACK

LIST THEREOF)

All Bidders will have to furnish the following Undertaking duly filled in, signed and stamped for

each quoted item of the Tender along with the Technical Bid.

Sub:- Undertaking in regard to Stop Seal / Banned for Business Dealing / Black List Thereof.

Ref:- Tender No:

Authorized signatory of M/s. _________________________________ _____________

Hereby certify that M/s.____________________________________________________

And their proprietor / any partner / any directors of the firm is not stop deal and/or banned for

business dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL”.

Seal of the Firm. Signature of the Tenderer.

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

INTEGRITY PACT

OUR ENDEAVAOUR

To create an environment where Business Confidence is built through Best Business Practices and

is fostered in an atmosphere of trust and respect between providers of goods and services and their

users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

1 To maintain the highest ethical standards in 1 Not to bring pressure recommendations

business and professions. from outside GSECL to influence its

2 Ensure maximum transparency to the 2 Not to use intimidation, threat,

satisfaction of stakeholders. inducement or pressure of any kind on

GSECL or any of it‟s employees under

any circumstances.

3 To ensure to fulfil terms of 3 To be prompt and reasonable in fulfilling

agreement/contract and to consider the contract, agreement, legal obligations.

objectively the view point of parties.

4 To ensure regular and timely release of 4 To provide goods and/or services timely

payments on due dates for work done. as per agreed quality and specifications

at minimum cost to GSECL.

5 To ensure that no improper demand is made 5 To abide by the general discipline to be

by employees or by any one on our behalf. maintained in our dealing.

6 To give maximum possible assistance to all 6 To be true and honest in furnishing

the venders / suppliers/service provider and information.

other to enable them to complete the contract

7 To provide all information to 7 Not to divulge any information, business

suppliers/contractor relating to contract/job details available during the course of

which facilitate him to complete the business relationship to others without

contract/job successfully in time. the written consent of GSECL.

8 To ensure minimum hurdles to 8 Not to enter in to carter/syndicate

venders/suppliers/ contractors in completion /understanding whether formal /non

of agreement/contract/ work order. formal so as to influence the price.

Seal & signature Seal & signature

(GSECL‟s Authorized Signatory) (Party‟s Authorized Signatory)

Name Name

Designation Date

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

EMD BANK GUARANTEE FORMAT

FOR TENDER /ENQ. NO. ___________________________________

APPENDIX – I

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-)

WHEREAS M/s. _________________________________________(Name and Address of

the Firm) having their registered Office_____________________________ (Address of

the Firm‟s registered Office) (hereinafter called the Tenderer) wish to participate in the

Tender No.____________________for_______________________________ of (supply /

Erection / Supply &Erection / Work) of ________________________________(Name of

the material / equipment / work) for _________________________ Gujarat State Electricity

Corporation Limited and WHEREAS a Bank Guarantee for(hereinafter called the

“Beneficiary”) Rs. _____________ (Amount of EMD)valid till ____________ (mention here

date of validity of this Guarantee which will be 4 (FOUR) months beyond initial validity of

Tender‟s offer) which is required to be submitted by the Tenderer along with the

We, ________________________________________________________(Name of the

Bank and address of the Branch giving the Bank Guarantee)having our registered Office at

_____________________ (Address of Bank‟s registered Office) hereby give this Bank

Guarantee No. _________________dated ____________ and hereby agree unequivocally

and unconditionally to pay immediately on demand in writing from the Gujarat State

Electricity Corporation Limited or any Officer authorized by it in this behalf any amount not

exceeding Rs.____________ (amount of EMD) (Rupees

______________________________________________________) (in words) to the said

Gujarat State Electricity Corporation Limited on behalf of the Tenderer.

We, ____________________________________________ (Name of the Bank) also agree

that withdrawal of the tender or part thereof by the Tenderer within its validity or non-

submission of Security Deposit by the Tenderer within one month from the date of tender or

a part thereof has been accepted by the Gujarat State Electricity Corporation Limited would

constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be

invoked and enchased within its validity by the Beneficiary in case of any occurrence of a

default on the part of the Tenderer and that the enchased amount is liable to be forfeited by

the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive

of____________________ (mention here the date of validity of Bank Guarantee)and shall

not be terminated by notice or by Guarantor change in the constitution of the Bank or the

Firm of Tenderer or by any reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given,

conceded with or without our knowledge or consent by or between the Tenderer and the

Gujarat State Electricity Corporation Limited.

“Not withstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of

the Guarantee can be made by the beneficiary directly”.

NOT WITHSTANDING anything contained hereinbefore our liability under this Guarantee is

restricted to Rs. _________________________________ (amount of EMD) (Rupees

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

words).Our Guarantee shall remain in force till _____________ (date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in

writing on or before ___________ (date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under.

Please mention here Complete Postal Signature of

Address of the Bank with Branch Code, Bank‟s Authorized Signatory

Telephone and Fax Nos. with Official Round Seal

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

ON STAMP PAPER OF Rs.300/-

FORM OF BANKER’S UNERTAKING

(For Security Deposit / Performance Guarantees (PG) for supply/contract period as per

Commercial Terms and Conditions of Tender)

We, Bank of ___________________________________________________________

hereby agree unequivocally and unconditionally to pay immediately on demand in writing

from the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in this

behalf any amount up to and not exceeding Rs._______________ (in words)

Rupees________________________________________________ __________ to the

said Gujarat State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into

a contract for the supply / works specified below:

L.O.I. No. ______________________________ dated ______________.

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________ and shall not be terminable by notice or by change in the

constitution of the Bank or the firm of Contractors / Suppliers or by any other reason

whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given conceded or agreed, with or

without our knowledge or consent, by or between parties to the said within written contract.

“Not withstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of

the Guarantee can be made by the beneficiary directly”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs.___________________(Rupees

:________________________________________________________________only). Our

guarantee shall remain in force until _______________ (date of validity of the

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing

on or before _____________ (date of validity of the Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and discharged from

all liabilities there under:

Please mention here Complete Postal Signature of

Address of the Bank with Branch Code, Bank‟s Authorized Signatory

Telephone and Fax Nos. with Official Round Seal

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

ON STAMP PAPER OF Rs.300/-

FORM OF BANKER’S UNERTAKING

(For Performance Guarantees (PG) for Guarantee/Warrantee period

as per Commercial Terms and Conditions of Tender)

We, Bank of ______________________________________________ hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the

Gujarat State Electricity Corporation Limited, or any Officer authorized by it in this behalf

any amount up to and not exceeding Rs.__________ (in words) Rupees

___________________________________to the said Gujarat State Electricity Corporation

Limited on behalf of M/s.____________________________ who have entered into a

contract for the supply / works specified below :

P.O. (A/T) No. ______________________________ dated ______________.

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________ and shall not be terminable by notice or by change in the

constitution of the Bank or the firm of Contractors / Suppliers or by any other reason

whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given conceded or agreed, with or

without our knowledge or consent, by or between parties to the said within written contract.

“Not withstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of

the Guarantee can be made by the beneficiary directly”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs.______________(Rupees

_________________________________________only). Our guarantee shall remain in

force until _______________ (date of validity of the Guarantee).Unless demands or claims

under this Bank Guarantee are made to us in writing on or before _____________ (date of

validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be

forfeited and we shall be released and discharged from all liabilities there under:

Please mention here Complete Postal Signature of

Address of the Bank with Branch Code, Bank‟s Authorized Signatory

Telephone and Fax Nos. With Official Round Seal

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: Supply & Apply of M.S. Grills of various locations of Boiler, APH , ESP & Coal

Mill Platform area for Unit No. 1, 2 & 3 of BMD I & Unit No. 4, 5 & 6 of BMD II at WTPS .

Reference No.:- WTPS/S/TECH/RFQ-75561/BMD-1

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed

on the website and General terms & conditions, technical specification, PQR and other

documents of the tender mentioned under reference along with the Commercial terms and

conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance

with the GSECL‟s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation

(except the deviations shown in respective Annexure-12 of Technical Deviations of this

tender document) in the offer from the Board‟s Tender Specification. I undertake to abide by

the GSECL‟s Technical specification / Guaranteed Technical Particulars / Drawing, I

undertake to supply materials strictly as per the GSECL‟s Technical specification /

Guaranteed Technical Particulars / Drawing, even if any technical deviations are mentioned

by me. I also undertake to abide by all commercial conditions of the GSECL, including

delivery schedule. I have submitted all the annexure-1 to 15,form of integrity pact etc along

with the technical Bid dully filled along with all the details”

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender

document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial

terms & conditions (except the deviations shown in Annexure-12 of Technical Deviations of

this tender document) our offer shall be out rightly rejected without assigning any reason

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security

Deposit within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender )

then my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here

by certify that M/s _________________________________________________ and their

proprietor / any partner / any directors of the firm is not stop deal and / or banned for

business dealing and / or black listed by GUVNL and / or their any subsidiary company viz.

GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or

Semi Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who

are participating in same tender and if it is found that the submitted information / declaration

are wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL

shall take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

[On Company’s Letter Head]

Annexure –

(Require for Price Justification, if Necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All Bidders will have to furnish the following undertaking duly filled in, for all the quoted

items/works of the tender along with online Technical Bid)

Ref.: Tender No……………. / Gem Bid. No.

We, the undersigned, hereby declare and undertake that we have not accepted or executed

any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work

at rate lower than the rate offered in this tender in any station of GSECL/GUVNL/ &

Subsidiaries/ CPSU / SPSU/IPP etc. during the period from six (6) months prior to two (2)

months after the bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL

Subsidiaries/ CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be

considered as „offered‟ price for the tender items in subsequent tender, if it is not within

period mentioned above.

I/We accept above undertaking.

Seal of the Firm Signature of the Tenderer

With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page

<On the letterhead of the vendor/ payee>

To, Date : __________

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

Dear Sirs,

This is with reference to the determination of appropriate Tax deduction at source (TDS) or Tax

collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/ 206CCA/139AA of the

IT Act. In relation to the said provision of the Act: I / We, having status of <<mention status i.e.

Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT Act.(Copy of

PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section 139AA

(2) read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately prior to

the year in which tax is required to be deducted and for which last date of filing of income tax

return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of

previous two financial years of which due date u/s139(1) is expired, as proof of filing ITR.

(Strike out full sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at Source

(TCS) exceed/don‟t exceed Rs. 50,000 or more in each of the two aforesaid previous years

in my/our case (Vendor has to provide the extract of its Form 26AS if copy of ITR is not

provided as above)

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of

commission or omission including incorrect declaration basis which the Company would act

I/We agree that Company shall determine applicability of section 206AB/206CCAof the IT Act

based on the aforesaid declaration/documents filed by me/us and would deduct TDS/TCS

accordingly. The decision of Company shall be final and acceptable to me/us. Strikeout

whichever is not applicable.

Thanking you,

Yours faithfully,

<<Signature>>

< Full Name of Vendor & seal >

BIDDER’S SIGN WITH SEAL

RFQ- 75561M Page