Work of attending oil leakage of total 05 nos. of 66/11KV Power Transformers under Koyali AM division under Jambuva Circle

viz. prior to the date of opening of technical bid of the tender, otherwise their bids will not be considered eligible for technical

scrutiny and their technical bids will not be opened.

Sr. Description

1 Tender No.: JTC/26-27/n-36

2 Purchase/Work of Work of attending oil leakage of total 05 nos. of 66/11KV

Power Transformers under Koyali AM division under

3 Tender Fee ( non- refundable) Rs.1,180.00 ( Rs.1,000.00 + applicable GST Rs.180.00 )

4 Estimated cost inclusive of GST in Rs. Lacs Rs.

5 Earnest Money Deposit amount in Rs. Rs.

6 On line (E-tendering) tender/ offer submission 17.06.2026

last date up to 16.00 hours only (This is

7 Date of opening online technical bid at 16:10 17.06.2026

8 Tentative Date of on – line opening of Price bid, Shall be intimated separately.

9 Prices Percentage basis

10 Validity of offer 180 days

11 Time limit 150 days

12 Registration for transformer / reactor Approved transformer or reactors manufacturers / approved

vendor for Overhauling work of Power Transformer up to

66KV or above voltage class with GETCO

1 All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in tender

document) documents along with scan copy of transaction slip of payment made through RTGS/NEFT for Tender Fee &

EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No any physical documents

Demand Draft / Banker’s cheque or Pay order for tender fee and EMD will be accepted

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date and time of

submission of tender .Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted

and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled time.

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible (readable)

and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead), Tender

acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must be submitted through

online on n-procure portal (mandatory) (All the documents to be duly self attested by the bidder). For any differences or

wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online offer only.

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the appendices

(annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids. Instead of simply

confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against appropriate place in respect of

each line appearing in Technical bid (In the absence of required details in uploaded tender documents, technical bid , the

(Stamp & Sign of Bidder) 2|Page

purchaser has every right to evaluate the bids accordingly and bidder cannot raise any objection against any point during

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the required details /

documents may be asked from the bidder in physical form.

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) : The EMD and Tender fee plus GST as applicable shall

be paid through RTGS/NEFT only .

1) Payment of Tender fee , EMD through RTGS/NEFT : For the payment through RTGS/NEFT the scan copy of

payment made (transaction slip of payment made) shall be uploaded online with the Tender documents on n-procure

2) Bidder has to provide following detail on the same date of payment made so that receipt can be generated at

below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

12. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted. Also,

Tender fee and EMD received after due date and time as specified in the tender will not be accepted/opened irrespective

of delay due to any reasons and the Corporation shall not assume any responsibility for late receipt of the same.

13. Tender without EMD and tender fee plus GST as applicable shall be rejected.

14. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum or extension of due

15. The GETCO reserves the right to award the work to one or more bidders, considering their technical and financial capacity

OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should be referred to:

The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle office Jambuva.

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR)

C.O., GETCO, Jambuva

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training required

for participating in online tender, they can contact the following office: (n) Procure Cell, (n) code solutions-A

division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad –380054 (Gujarat ).

/ 40007533, Email: [email protected]

(Stamp & Sign of Bidder) 3|Page

(Stamp & Sign of Bidder) 4|Page

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

(A) The Gujarat Energy Transmission Corporation Ltd., Jambuva intends to receive bids for “Work of attending oil

leakage of total 05 nos. of 66/11KV Power Transformers under Koyali AM division under Jambuva Circle”

in accordance with Terms and Conditions herein. The bids shall be prepared and furnished, accordingly.

(B) PERIOD OF CONTRACT: The overall time limit allowed for the completion of aforesaid work (job) will be 120 days

from the date of commencement issued by concern EE (AM). However, the time limit allowed for completion of

each job i.e. work of attending oil leakage of individual transformer will be 25 Days on receipt of intimation to start

the work from concerned EE ( AM) . Over & Above, you have to start work of particular location/ job within 7 days

from the intimation of concerned EE (AM), otherwise Rs. 1000/- plus applicable taxes (if any) per day as a penalty

will be deducted from the bill.

2.0 Qualification Requirements of Bidders

2.1 To be qualified for award, the bidder shall provide following satisfactory evidence to the Owner of his capability and

adequacy of resources:

1. Registration: Bidder shall be Approved transformer or reactors manufacturers / approved vendor for Overhauling work

of Power Transformer up to 66KV or above voltage class with GETCO

2. Experience: Bidder shall have experience of minimum 03 nos. of similar type of work i.e. oil leakage attending work

OR complete overhauling work OR repairing work of 66KV or above voltage class Power transformer with GETCO

within last 3 financial years. Bidder shall have to submit work contract along with satisfactory completion certificate

3. Electrical Contractor License: Erection agency of bidder shall have valid Electrical licenses of respective state.

4. Financial Criteria: The Bidder should submit certified photocopy of audited financial statement i.e. IT Return, Balance

sheet with profit and loss account of last three Years. In case, audit is not mandatory, bidder should submit photocopy

of financial statements i.e. Balance Sheet & Profit & Loss Account ( self attested) .

5. Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum 20 % of the

estimated cost shown in the tender.

6. Provident Fund Code:Separate provident fund code number towards firm registered with Regional P. F. Commissioner.

7. Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the bid documents in case

of partnership firm & self- affidavit for proprietorship firm.

8. GST Registration: The Bidder shall be registered under the GST. The certified Xerox copy of such registration of GST

shall have to be submitted along with the bid by the bidder.

9. I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card of their firm.

10. List of tools, tackles and equipment available for execution of work.

1. Complete Technical bid, all tender documents (Scan copy of notarized/self-attested as per tender specification) to

be submitted on line only (which is mandatory) on (n) procure Portal.No physical documents to be submitted by the

2. The above-cited requirements are only indicative. The owner reserves the right to requisition any other relevant

information and also reserves the right to reject the Bid proposal of any Bidder, if in the Owner’s opinion the

Qualification data is incomplete and Bidder is not qualified to perform the Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid discussions/presentations)

shall be fully borne by the Bidder. Owner will not be responsible/liable for these costs irrespective of the course and

conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

(Stamp & Sign of Bidder) 5|Page

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and specifications in

the Bid Documents and fully know himself all the conditions and contents therein, which may in any manner, affect

the scope & content of work and the costs thereof. Submission of a Bid not substantially responsive to the Bid

Document in all respects and/or failure to furnish all information required by the Bid Document may entail rejection

of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is in doubt

as to the true meaning of any part, he shall make a request, in writing not later than the date of pre Bid discussion,

to the owner in triplicate. The owner will issue explanations, interpretations and clarifications as deemed fit in writing

as a response to this request. On receipt of such interpretations/clarifications, the Bidder may submit his Bid within

the date and time stipulated in the Bid invitation, All such explanations, interpretations and clarifications from the

Owner shall be deemed as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his representative(s)

will not in anyway be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his own initiative

or in response to a clarification requested by the intending Bidder, modify the Bidding Document with

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received the Bidding

Document at the address contained in the letter of request for issue of Bidding document from the Bidders. Owner

will bear no responsibility or liability arising out of non-receipt of the same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing

their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration by the Bidders

while they submit their bids and shall invariably enclose such documents as a part of the bid.

C. PREPARATION OF BIDS

8.0 Language of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged by the

Bidder and the Owner, shall be written in the English language, provided that any printed literature furnished by the

Bidder may be written in another language so long as accompanied by an English translation of its pertinent

passages. Failure to comply with this may disqualify a bid. For purposes of interpretation of the bid, the English

translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding any

printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may have any

effect on the execution of the Contract covered under these documents and specifications. The Owner shall not

entertain any request for clarifications from the bidders, regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and considered while

submitting the proposals. No claim for financial adjustment to the Contract awarded under these specifications and

documents will be entertained by the owner. Neither any change in the time schedule of the Contract nor any

financial adjustments arising thereof shall be permitted by the Owner, which are based on the lack of such clear

information or its effect on the cost of the works to the Bidder.

10.0 Documents comprising the Bid:

in the Bidding Documents, indicating, for the services to be rendered, a brief description of services, quantity and

10.2 All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in tender

document) documents along with scanned copy of original document for Tender Fee & EMD shall be uploaded

(Stamp & Sign of Bidder) 6|Page

through on line only (which is mandatory) on (n) procure Portal to establish that the Bidder meets the Qualification

Requirements as detailed in ANNEXURE -I. No physical documents to be submitted by the bidder

10.3 Complete technical bid / Tender Documents / formats are to be filled in all respects. Same shall be sealed and

signed by the Company Authorized Signatory wherever specified and scanned copies of original (Notarized / self-

attested copies of original – as specified in tender document) documents along with scanned copy of original

document shall be uploaded through on line only (which is mandatory) on (n) procure Portal.

10.4 Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date and

time of submission of tender.Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will

not be accepted and no any further communication in the matter will be entertained.

10.5 In case of short submission of documents with bid & / or clarification if any required from the bidder, the required

details/ documents may be asked from bidder in physical form.

10.6 It shall be sole responsibility of the bidder that the uploaded scanned documents ( in PDF form) remain legible &

should not be password protected.

10.7 Bidder shall have to upload scanned copies of complete technical bid filled in all respect and sealed and signed

by Company Authorized Signatory through on line only (which is mandatory) on (n) procure Portal

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all the

equipment erection and other installation services specified under the accompanying Technical Specifications. It

will include among others as specified therein the following: -

“Work of attending oil leakage of total 05 nos. of 66/11KV Power Transformers under Koyali AM division under

Jambuva Circle”

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of the bidding

documents permitted by the Owner and therefore, the Bidders are advised that while making Bid Proposals and

quoting prices these conditions may appropriately be taken into consideration. Bidders are required to furnish a

certificate in this regard as per the format provided in Special Conditions of Contract in a separate sealed envelope

containing Bid security, which shall accompany the Technical Bid. Any Bid not accompanied by such certificate

shall be rejected by the Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence rejected.

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data Sheets and

specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid Proposal Sheets.

12.0 Bid Price:

enclosed in bid proposal sheets for erection, testing and commissioning, and other services it proposes to furnish

under the contract. The % age above/below indicated with GST

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease based in

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and shall not be

subject to variation on any account save for change in quantity. A bid submitted with an adjustable price quotation

shall be treated as non-responsive and rejected.

14.0 Taxes and Duties:

14.1 Goods and Service Tax (GST):

14.1.1 The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given taxable

goods and/or services within the original contractual delivery period. The amount and% of GST and Cess as

applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act

and SGSCT Act, 2017and all related ancillary legislations).

14.1.2 You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you have

not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim any such Refund,

on a future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess, is claimed

by you, it will be immediately passed on to the COMPANY, without COMPANY making any specific Claim, for the

same, either from the Department or from you.

(Stamp & Sign of Bidder) 7|Page

14.1.3 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not

mentioned clearly unless the bidder has opted for Compostion Scheme under GST Act, which should be clearly

indicated in the price bid. COMPANY may at its discretion consider such offer with presumption of highest

applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

14.1.4 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with

valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier

/ Contractor has opted for Composition Scheme under GST.

14.1.5 Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender only

and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong

mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall

be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with interest if any. Such

refund along with interest needs to be passed on suo-moto by the supplier / contractor.

14.1.6 Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per

annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate

particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

14.1.7 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s

statutory variation clause shall apply.

14.1.8 INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Creditand / or due to inclusion of any other additional

item of their inputs / input services under the ambit of the Input Tax Credit provisions under the GST Act,

subsequent to the date of submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time.

14.1.9 GST, other taxes and other levies and duties including custom duty solely in respect of the transaction between

the owner and the contractor under this contract, if any, shall be included in the bid price. These shall also be

indicated separately wherever applicable as mentioned in the Tender.

14.2 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST if any ,the owner

shall not bear any tax liability whatsoever. The bidder shall be liable and responsible for payment of such taxes as

attracted under the provisions of the law.

14.3 Notwithstanding the tax liabilities as per the sub-clause 12.1 above the owner shall have the right to make deduction

at source from the amounts payable to the contractor in respect of Income Tax (on the cost of items of supply

included in the works contract) as may be mandatory in terms of the law. The owner shall not bear any liability in

this regard but shall issue necessary certificate in respect of such deduction made.

14.4 In case any tax or duty is newly introduced by the Government applicable for this contract with effect from the next

day of the date submission of the bid and if the contractor is required to pay additional tax or duty, then the owner

shall reimburse the contractor the additional tax or duty so paid by the contractor against submission by the

contractor of documentary evidence to the satisfaction of the owner. This provision will not be applicable to

transaction between the contractor and his sub-contractors and will be applicable only to the direct transaction

between the contractors and owner. Besides the said statutory variation, no other statutory variation shall be

payable by the owner.

14.5 The owner’s liability for all taxes and duties including GST under the contract shall be limited to those indicated by

the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per Clause No.

14.6 If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by reasons of

the making, passing or promulgation of any law after the date of submission of bid or by any order, regulation or

bye-law having the force of law the amount of such increase or reduction shall be added to or deducted from the

“Contract Price” as the case may be for direct transactions between contactor & owner, and not for bought out

items. It is the Bidders responsibility to furnish details of taxes, duties, levies etc. applicable as on the date of

submission of the bid.

14.7 No claim for any increase towards the statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty applicable shall be entertained by the Owner during the extended period of

contract, if any, provided the extension of the contract is required by causes attributable to the contractor.

14.8 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a new tax or

duty will be applicable only to the direct transaction between the contractor and the owner.

14.9 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat the

applicability of Entry Tax, GST in respect of this work and include the same in the quoted price. The Owner in this

regard will entertain no separate claim, as it is the responsibility of the Bidder to pay all these taxes.

14.10 In addition, the conditions detailed under Special Conditions of Contract shall apply.

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15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule for

performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying Special

Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major factor in

consideration of the bids.

15.4 Validity of tender: 180 Days from the date of opening of Technical Bid

16.0 Contract Quality assurance:

16.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality management

and procedures which he proposes to follow in the performance of the Works during various phases as detailed in

relevant clause of the General Technical Conditions.

16.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the execution of the

Contract will be mutually discussed and agreed and such agreed Program shall form a part of the Contract.

16.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being supplied wherever

specifically indicated in the tender document shall supply only from those vendors. Such details shall be

accompanied by their list of previous supplies made performance reports etc. However, in case of orders are

placed, specific approval shall be obtained from the owner for the vendor-supplied materials. The quality assurance

program shall be furnished for each material separately for approval.

17.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled Insurance , in

General Terms and Conditions of Contract and in Erection Conditions of this Part-I. Bidder’s attention is specifically

invited to these clauses. Bid price shall include all the costs in fulfilling all the insurance liabilities under the Contract.

18.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment tools & tackles

etc. which he proposes to bring to site for the purpose of erection, handling, testing and commissioning including

performance and guarantee tests of the equipment. If any such equipment is listed anywhere else in the proposal

and not specially mentioned in the above schedule, it shall be deemed to have been included in the Bidder’s

proposed scope of supply.

19.0 Brand Names:

19.1 The specific reference in these specifications and documents to any material/equipment by brand name makes or

catalogue number shall be construed as establishing standards of quality and performance and not as limiting

competition. However, Bidders may offer other similar material/equipment provided they meet the specified

standard, design and performance requirements. The Bidder shall furnish adequate technical information about

such alternative material equipment to enable the Owner to determine its acceptability. The Owner shall be the sole

judge on the acceptability or otherwise of such alternatively material/equipment.

19.2 The bidder shall note that standards for workmanship material and equipment, and reference to brand name of

catalogue numbers designed by the Owner in its Technical Specifications are intended to be descriptive only and

not restrictive. The Bidder may substitute alternative standards, brand name and/or catalogue numbers in its bid,

provided that it demonstrates to the Owner’s satisfaction that the substitutions are substantially equivalent or

superior to those designed in the Technical Specification.

20.0 Bid Security/EMD:

The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of estimated cost to be

a) Payment of Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT only

1. In case of payment through RTGS/NEFT the scan copy of payment made (transaction slip of

payment made) shall be uploaded online with the Tender documents on n-procure portal.

2. Bidder has to provide following detail on the same date of payment made so that receipt can be

generated at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

(Stamp & Sign of Bidder) 9|Page

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

20.1 The offer should be valid for a minimum period of 180 days from the date of opening of technical bid.

20.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the

guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be made payable to the Owner

without any condition whatsoever.

20.3 The Owner as non-responsive will reject any bid not secured in accordance with Para 18.1 above. No exemptions

are made in the furnishing of the security.

20.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from the

date of submission of tender whichever is later.

20.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance guarantee

20.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works including supplies within thirty

days of letter of award of contract)

21.0 Format of Bid:

21.1 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by the Bidder or

a person or persons duly authorized by the Bidder to sign the Contract. The letter of authorization shall be

indicated by written power-of-attorney accompanying the bid. All pages of the bid, except for un-amended printed

literature, shall be initiated by the person or persons signing the bid.

21.2 Complete technical bid / all Tender Documents / formats are to be filled in all respects.Same shall be sealed and signed

by the Company Authorized Signatory wherever specified and scanned copies of original (Notarized / self-attested

copies of original – as specified in tender document) documents along with scanned copy of original document shall be

uploaded through on line only (which is mandatory) on (n) procure Portal. No physical documents to be submitted by

21.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by

the Bidder, in which case such corrections shall be initiated by the person or persons signing the bid.

21.5 Bids shall be submitted as under:

Complete Technical Bid, Tender documents as per QR , Price Bid and transcation slip for payment made

for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

22.0 Signature Of Bids:

22.1 The bid must contain the name, residence and place of business of the person or persons making the bid and

must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also be

typed or printed below the signature.

22.2 Bid by a partnership must be furnished with full names of all partners and be signed with the partnership name,

followed by the signature(s) and designation(s) or the authorized partner(s) or other authorized representative(s).

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22.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by the

President/Managing Director or by the Secretary or other person or persons authorized to bid on behalf of such

Corporation/Company in the matter.

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’, ‘Agent’ or

other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either financially or as a principal and

agent have bid under different names without disclosing their connection then such bids will be liable for rejection.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the bid.

22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

22.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

23.0 Sealing and marking of bids:

23.1 Complete Technical Bid, Tender documents as per QR ,Price Bid and transaction slip for payment made

for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

Telegraphic/Telex/Fax/e-mail/physical bids shall not be entertained.

23.2 The Technical Bid and accompanying documents, RTGS/ NEFT transaction slip for payment made for tender fee

and EMD shall be uploaded ( scanned copies of original document ) through on line only (which is mandatory) on

(n) procure Portal by the bidder.

23.3 Address of the Owner is as under :

The Superintending Engineer

GETCO, Circle Office,

220kv Jambuva sub-station compound.

NH -8, Jambuva PIN CODE-

24.0 Deadline for submission of bids:

24.1 The Bidders have the option of sending the EMD/ Tender fee cover by registered post or submitting the bid in

person. Bids submitted by telex/telegram will not be accepted. No request from any Bidder to the Owner to collect

the proposals from airlines, cargo agent etc. shall be entertained by the Owner.

24.2 Bids must be received by the Owner at the address specified under Para 21.3, not later than the time & date

mentioned in the Invitation to Bid.

24.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the Bidding

Document in which case all rights and obligations on the Owner and Bidders previously subject to the deadline will

thereafter be subject to the deadline as extended.

25.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids prescribed by the

Owner, will be rejected and not considered for evaluation.

26.0 Modification and withdrawal of bids:

26.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of the modification

or withdrawal is received by the Owner prior to the deadline prescribed for submission of bids.

26.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance

with the provisions of clause 23.0. The envelope should clearly indicate whether the modification is for the Technical

bid or the Price bid. No bid modifications notice by Telex/Grams/Fax shall be entertained by the Owner.

26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

26.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period

of bid validity specified by the Bidder on the Bid Form. Withdrawal/modification of a bid during this interval may

result in the Bidder’s forfeiture of its bid security.

27.0 Information required with the proposal:

27.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each principal item of

equipment proposed to be furnished and erected. The bid should also contain drawings and descriptive materials

indicating general dimensions, materials from which the parts are manufactured, principles of operation, the extent

of pre-assembly involved, major construction equipment proposed to be deployed, method of erection and the

proposed erection organizational structure.

27.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings, catalogues, etc.

in five copies.

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27.3 Any bid not containing sufficient descriptive material to describe accurately the equipment proposed may be treated

as incomplete and hence rejected. Such descriptive materials and drawings submitted by the Bidder will be retained

by the Owner. Any major departure from these drawings and descriptive material submitted will not be permitted

during the execution of the Contract without specific written permission of the Owner.

27.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the equipment or any

other matter will not be considered.

27.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide additional

information and data as deemed necessary by the Bidder.

27.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and materials which

will be required for the purpose of erection of equipment and materials supplied under the Contract.

25.7 In case the ‘Proposal’ information contradicts specification requirements, the specification requirements will govern,

unless otherwise brought out clearly in the technical commercial deviation schedule.

E. BID OPENING AND EVALUATION

28.0 Opening of bids by owner:

28.1 The Owner will open the technical bids in the presence of Bidder’s representatives who choose to attend on the

date and time mentioned for opening of bids in the Invitation to Bid or in case any extension has been given

thereto, on the extended bid opening date and time notified to all the Bidders who have purchased the bidding

document. The Bidder’s representatives who are present shall sign a register evidencing their attendance.

28.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the Owner, at his discretion

may consider appropriate, will be announced in the Technical Bid Opening.

28.3 Price bid will be open ‘online’ only through n-code after technical scrutiny of tender.

Technical bid and Price bid will be open ‘online’ only through n-code.

29.0 Purpose of evaluation of bids:

29.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical responsiveness of

the bid for the complete scope of the proposal, as covered under these specifications and documents. All technically

responsive bids shall then be examined to determine the LOWEST EVALUATED COMMERCIALLY AND

TECHNICALLY RESPONSIVE BIDS.

30.0 Policy for bids under consideration:

30.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until such time

official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are under consideration,

Bidders and/or their representatives and other interested parties are advised to refrain from contacting by any

means, the owner and/or his employee’s representatives on the matters related to Bids under consideration.

30.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the Bidder for a

clarification of its bid. The request for clarification and the response shall be in writing and no change in the price

or substance of the bid shall be sought, offered or permitted.

31.0 Preliminary Examination:

31.1 The Owner will examine the bids to determine whether they are complete, whether any computational errors have

been made, whether required sureties have been furnished, whether the documents have been properly signed,

and whether the bids are generally in order.

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and

quantity, the unit price shall prevail and the total price shall be corrected. If there is a discrepancy between the total

bid amount and the sum of total costs, the latter shall prevail and the total bid amount will be corrected accordingly.

If there is a discrepancy between words and figures, the amount advantageous to the Owner will prevail. If the

Bidder does not accept the correction of the errors as above, his Bid will be rejected and the amount of Bid Security

each other. In the case of any inconsistency in the prices furnished in the specified prices schedules to be identified

in Bid Form for this purpose, the Owner shall be entitled to consider the highest price for the purpose of evaluation

and for the purpose of award of Contract use the lowest of the prices in these schedules.

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid to the Bidding

Document. For purpose of these Clauses, a substantially responsive bid is one, which conforms to all the terms

and conditions of the Bidding Document without material deviations. A material deviation is one which affects in

(Stamp & Sign of Bidder) 12 | P a g e

any way the prices, quality, quantity or delivery period of the equipment, completion of works or which limits in any

way the responsibilities or liabilities of the Bidder of any right of the Owner as required in these specifications and

documents. The Owner’s determination of a bid’s responsiveness shall be based on the contents of the bid itself

without recourse to extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not subsequently be made

responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not constitute a

material deviation, provided such waiver does not prejudice or affect the relative ranking of any Bidder.

32.0 Evaluation of Price Bids:

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will apply:-

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of works.

d) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation for

33.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall be derived

Differential Price (DP)=n1F1+n2F2…..+nnFn, where F1, F2…..Fn are the various factors in Indian Rupees per unit

of parameter differential or deficiency in the equipment and services offered as stipulated in these specifications:

n1, n2…nn are the respective parameter differential or deficiency in the corresponding units to be determined from

the Bidder’s proposal. The above factors and corresponding units of parameter differential are derived from the

Technical Specifications, Data sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value (D) and from

the Bidding Document while evaluating the bids. In determining the Rupee value of the deviations the Owner will

use parameters consistent with those specified in the specifications and documents and or other information as

necessary and available to the Owner.

33.1 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to be rendered as quoted

by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including other components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest evaluated bid and,

as a result of this comparison, the lowest bid will be selected for the award of the Contract.

F. AWARD OF CONTRACT

34.0 Award Criteria

34.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be substantially

responsive and has been determined as the lowest evaluated bid, providing further that the Bidder is determined

to be qualified to perform the contract satisfactorily. The Owner shall be the sole judge in this regard.

34.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with the terms and

conditions specified in the accompanying Technical Specifications.

35.0 MATCHING OF END COST:

35.1 In case the GETCO decides to award contract on matching end-cost basis, the bidder has to reduce all the quoted

rates proportionately. The reduction on overall basis will not be accepted (i.e. all unit rates of erection schedule

shall be reduced proportionately by difference in percentage). The confirmation for matching end cost shall be given

within 7 (seven) days from the letter from GETCO.

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35.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with the terms and

conditions specified in the accompanying Technical Specifications.

36.0 Owner’s right to accept any bid and to reject any or all bids:

36.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject all bids at

time prior to award of contract, any without thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s action.

37.0 Notification of award:

37.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will notify the

successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in writing by registered

letter, that its bid has been accepted.

37.2 The notification of award will constitute the formation of the Contract.

37.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 38 .0, the Owner

will promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant to Clause 20.0.

38.0 Signing of contract:

38.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the Owner will send

the Bidder the detailed of Award, incorporating all agreements between the parties.

38.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date and return it

38.3 The Bidder will prepare the Contract Agreement as per the proforma prescribed and the same will be signed within

30 (Thirty) days of notification of Award.

39.0 SECURITY DEPOSITE / CONTRACT PERFORMANCE GUARANTEE

39.1 You will have to pay 5 % SD for the entire period of contract. The Security Deposit should be paid within 10 days

of placement of LOI in the form of DD / Bank Guarantee of Nationalized Bank acceptable to the company (GETCO)

or Government Securities valid for contract period. The original Bank Guarantee shall be kept at Circle Office,

GETCO, Jambuva.

39.2 The above Bank Guarantee will be return after successful completion of testing at bidder’s works and after

submission of 5% Bank Guarantee of the total contract value valid up to GP (36 months).

39.3 The 5 % Bank Guarantee will be returned after satisfactory completion of guarantee period (36 months) from the

date of commissioning of the transformer after the completion of work.

39.4 BG of following banks will be acceptable.

a. All nationalized banks including public sector banks IDBI bank Ltd.

b. Private sector banks authorized by RBI to undertake the state government business, which are (i) Axis

bank (ii) ICICI bank (iii) HDFC bank.

Note: The banks shall be the banks recognized / notified by the Finance department, Government of Gujarat

(GOG) from time to time.

39.5 Payment by Cheque / Co-op Bank Guarantee / Company Guarantee is not permissible

39.6 This Bank Guarantee shall be applicable for all the bidders irrespective whether they are SSI/NSIC units.

39.7 The above performance guarantee, to be submitted by successful tenderer, towards execution period, is for the

satisfactory execution of the contract.

39.8 If the full Performance Guarantee amount/ BG is not paid/ submitted within 30 (Thirty) days after the receipt of the

LOI, then the order will be out rightly cancelled at the risk & cost of the Tenderer (at the discretion of the Corporation)

and without into any correspondences and this will be binding on the Tenderer.

39.9 The Contract performance guarantee will be discharged without any interest on successful completion of order and

only after the performance guarantee condition is fulfilled. The Contractor shall furnish Contract Performance

Guarantee(s) for the proper fulfillment of the Contract in the prescribed form within fifteen (15) days of ‘Notice of

Award of Contract (LOI)’. The performance guarantee(s) shall be as per terms prescribed.

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(A) Contractor:

Activity wise programme with details, resources and methodology shall be made prior to taking up the work. All statutory

compliance and safety requirements shall be ensured.

Aforesaid work should be commenced immediately from the date of receipt of instructions from Circle / Division office

and should be completed within stipulated time limit.

a) Filter machine, vacuum pump, hydraulic jack, crane, oil tank, power cables for power supply, man power along

with tools-tackles, testing and measuring equipments etc required for aforesaid work to be provided by the

b) Necessary insurance for transformers is to be taken by the contractor and the amount will be reimbursed by

GETCO on submission of the copy of the policy to the concerned EE ( AM ). The cost of the transformer will

be informed by the concerned EE (AM). In case of damage, the matter is to be taken by the firm with insurance

company for settlement of the claim.

c) Nitrogen gas to be arranged by the contractor.

d) Draining of oil, Oil filtration shall be carried out by the bidder as mentioned in TECHNICAL TERMS AND

CONDITIONS of the tender

e) Complete routine tests of the transformer after completion of work shall be carried out by GETCO, skilled

supervisor from contractor side remain present & co-operate during testing, i.e. Required man power should

f) Oil testing charges at ERDA OR any NABL accredited laboratory shall be borne by the contractor

a) New Transformer oil if required will be supplied by GETCO at site free of cost.

b) Electrical power for filter machine, vacuum pump etc. will be provided by GETCO free of cost

c) Before draining of oil, complete routine tests of the transformer shall be carried by GETCO in presence

d) Tan Delta, capacitance measurement of bushings & windings, SFRA test, Routine test of transformers before

& after aforesaid work with replacement of gaskets & oil filtration will be carried out by GETCO in presence of

List of tests to be carried out on 66/11KV Power TRF

Tests to be performed before starting the work by GETCO in presence of contractor /contractor’s representative

( GETCO will utilize their own testing / measuring instruments for above tests.)

Sr.No. Name of test

01. Measurement of Insulation resistance (IR) & Polarization Index (PI)

02. Measurement of Voltage Ratio & polarity

03. Measurement of winding resistance

04. Measurement of Tan delta of windings & bushings

05. Measurement of Voltage vector relationship

06. Measurement of load losses & impedance voltage to be measured at low voltage

07. Measurement of no load losses & excitation current to be measured at low voltage

08. Megnatic balance test

09. Test of OLTC including contact resistance

10. Magnetic circuit (Isolation) test [IR value between core lamination to end frame, core

lamination to earth and between end frame to tank. The value of test voltage shall be 2KV &

duration of test voltage application is 60 seconds]

Tests to be performed after completion of aforesaid work by GETCO in presence of contractor /contractor’s

representative ( GETCO will utilize their own testing / measuring instruments for above tests.)

Sr.No. Name of test

01. Measurement of Insulation resistance (IR) & Polarization Index (PI)

02. Measurement of Voltage Ratio & polarity

03. Measurement of winding resistance

04. Measurement of Tan delta of windings & bushings

05. Measurement of Voltage vector relationship

06. Measurement of load losses & impedance voltage to be measured at low voltage

07. Measurement of no load losses & excitation current to be measured at low voltage

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08. Megnatic balance test

09. Test of OLTC including contact resistance

10. Magnetic circuit (Isolation) test [IR value between core lamination to end frame, core

lamination to earth and between end frame to tank. The value of test voltage shall be 2KV &

duration of test voltage application is 60 seconds]

12. Oil routine testing ( all 08 tests ) at ERDA OR any NABL accredited Lab as per IS :1866-

2000 OR latest amendment

13. Oil DGA testing at ERDA OR any NABL accredited Lab as per IEC 60567 -2011, IS 10593 -

2006 OR latest amendment

Detail of Power Transformers:

 66kV Desar S/S – 66/11kV, 15 MVA Transformer No.

 66kV Savli S/S – 66/11kV, 10 MVA Transformer No.

 66kV Alindra S/S – 66/11kV, 15 MVA Transformer No.

 66kV Sherkhi S/S – 66/11kV, 10 MVA Transformer No.

 66kV Rania S/S – 66/11kV, 15 MVA Transformer No.

SS Name Bay Name V Xmer Make Rating Serial No Impedence Mfg Doc

66KV Rania Transformer 66/11 ASHOK 15 2226 10.91 1998 09-06-2017

66KV Savli Transformer 66/11 APEX 10 T-561 / 34107 9.368 1983 23-12-1983

66KV Desar Transformer 66/11 ASHOK 15 1090 10.91 1995 15-04-2017

66KV Transformer 66/11 DANKE 10 DP11156/25 7.017 2001 15-03-2024

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GENERAL TERMS AND CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the Contract

Agreement signed by the parties, including all attachments and appendices thereto and all documents incorporated

by reference therein.

1.2 ‘Owner’ shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its group companies.

I.e. GUVNL,GSECL, MGVCL, DGVCL, PGVCL, UGVCL and shall include its legal representatives, successors

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and shall include

such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Sub-Contractor’ shall mean the person named in the Contract for any part of the Works or any person to whom

any part of the Contract has been sublet by the Contractor with the consent in writing of the Engineer and will

include the legal representatives,successors and permitted assigns of such person.

1.5 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to time for the

purpose of the Contract.

1.6 The terms ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be issued to the

Contractor under the Contract.

1.7 ‘Works’ shall mean and include taking delivery of line materials/ S/S material labour and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation including all transportation,

handling, unloading and storage at the Site as defined in the Contract.

1.8 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and such other

schedules and drawings as may be mutually agreed upon.

1.9 ‘Site’ shall mean and include the land and other places on, into or through which the works and the related

facilities are to be erected or installed and any adjacent land, paths, street or reservoir which may be allocated or

used by the Owner or Contractor in the performance of the Contract.

1.10 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with additions and/or

deletions as may be agreed and incorporated in the Letter of Award and the contract agreement for the entire scope

1.11 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works including

erection, testing and putting into satisfactory operation including successful completion of performance and

guarantee tests to be performed at Site by the Contractor including cost of insurances.

1.12 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to inspect the

equipment; stores or Works under the Contract and/or the duly authorized representative of the Owner.

1.13 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued by the Owner

notifying the Contractor that his bid has been accepted.

1.14 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.15 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the respective sub

division deputy engineer.

1.16 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.17 Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal as the

1.18 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As Directed’,

‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and phrases of like

importance are used the approval, judgment, direction etc. is understood to be a function of the Owner/Engineer.

1.19 Test on completion shall mean such tests as prescribed in the Contract to be performed by the Contractor before

the work is taken over by the Owner.

1.20 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine and

demonstrate capacity, efficiency, and operating characteristics as specified in the Contract Documents.

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1.21 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works performed

under the Contract, after successful commissioning/completion of Performance and Guarantee Tests, as specified

in the accompanying Technical Specifications or otherwise agreed in the Contract.

1.22 ‘Guarantee Period’ shall mean the period during which the Contractor shall remain liable for repair or replacement

of any defective part of the works performed under the Contract.

1.23 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which cannot be

detected during inspection, testing etc, based on the technology available for carrying out such tests.

1.24 ‘Drawing’, ‘Plans, shall mean all:

a) Drawings furnished by the Owner to the Contractor during before execution of work / the progress of the work;

b) Engineering data and drawings submitted by the Contractor during the progress of the work provided such

drawings are acceptable to the Engineer/Owner after duly approved.

1.25 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter of the

1.26 Words imparting the singular only shall also include the plural and vice –versa where the context so requires.

1.27 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of individuals,

whether incorporated or not.

1.28 Terms and expressions not herein defined shall have the same meaning as are assigned to them in the Indian Sale

of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in the General Clauses Act (1897)

including amendments thereof, if any.

1.29 In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

1.30 GST / Cess means all applicable tax / cess under GST Laws ,GST laws means IGST Act, GST ( compensation to

the state for loss of Revenue ) Act, CGST Act, UTGST Act & SGSCT Act, 2017 and all related ancillary legislations.

1.31 Works contract means a contract for composit supply & covered under the definition of works contract as defined

under section 2 ( 119) , of the CGST act , 2017 or SGST act ,2017 & similar provisions, applicable under the UTGST

act, 2017 & the IGST act ,

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in other parts of the

The works carried out under this Contract shall conform to the all statutory regulation and provisions the acts,

mentioned in the Technical Specifications, and, when no regulations or standard is mentioned, to the authoritative

regulations or standards/ Act, appropriate to the works and such stipulations shall be the latest issued by the

concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices, correspondences, operating

and maintenance instructions, drawings or any other writing shall be written in English language. The Metric System

of measurement shall be used exclusively in the Contract.

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5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be deemed to form an integral part

of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders, General Terms

and Conditions of Contract and all other documents included under Volume- I and the Special Conditions of

b) Specifications of the erection of the equipments and other technical services to be provided under the

Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of clarifications thereto

between the Contractor and the Owner prior to the Award of Contract except to the extent of repugnancy.

d) All the materials, literature, data and information of any sort given by the Contractor along with his bid, subject

to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and special terms and

conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred to the Engineer

whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any provision thereof,

or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the Owner in

connection therewith, to any person other than a person employed by the Contractor in the performance of the

Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may

be necessary for the purpose of such performance.

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or information

enumerated in various Contract documents except for the purpose of performing the Contract.

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other medium,

photographs or other reproduction of the Works under this Contract, or descriptions of the site, dimensions, quantity,

quality or other information, concerning the works unless prior written permission has been obtained from the

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain the property

of the Owner and shall be returned (in all copies) to the Owner on completion of the Contractor’s performance

under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will be treated as

a single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage, handling at site,

installation, testing and commissioning including performance testing in respect of all the equipment material

equipment/materials given by the owner after observing standard store procedures for transport from owner’s

stores, insurance, unloading storage handling at site installation testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for executing, then the

Contractor shall at the time of taking delivery of the equipment/dispatch documents be required to execute an

Indemnity Bond in favor of the Owner in the form acceptable to the SE(TR) GETCO Jambuva for keeping the

equipment in safe custody and to utilize the same exclusively for the purpose of the said Contract. Samples of

Performa for the Indemnity Bond will be furnished during award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various components

only for the convenience of payment under the Contract(s) and for the measurement of deviations or modifications

under the Contract(s).

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Vadodara shall have exclusive

jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

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9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final agreement to the

Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the acceptance of the Letter of

Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The Contractor shall provide

for signing of the Contract, Performance Guarantee, appropriate power of attorney and other requisite materials. In

case the Contract is to be signed beyond the stipulated time, the Bid Guarantee submitted with the Proposal will

have to be extended accordingly.

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one signed original

and the rest will be retained by the Owner.

9.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings, and descriptive materials

submitted with the bid, to form a part of the Contract immediately after issue of Letter of Award

9.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with copies of

agreement within fifteen (15) days after the signing of the Contractor.

10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in respect thereto

or to exercise any option therein provided, shall in no way be construed to be a waiver of such provisions, rights or

options or in any way to affect the validity of the Contract. The exercise by either party of any of its rights herein

shall not preclude or prejudice either party from exercising the same or any other right it may have under the

11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be deemed to

have been completed on the expiry of the guarantee period as provided for under the clause entitled ‘Guarantee’

in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner without or with

modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the essence of the Contract.

The Contractor shall so organize his resources and perform his work as to complete it not later than the date agreed

12.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate number of

activities covering various key phases of the work such as field erection activities within five (5) days of the date of

Notification of Award. This network shall also indicate the interface facilities to be provided by the Owner and the

dates by which such facilities are needed. The Contractor shall discuss the network so submitted with the Owner

and the agreed network shall form part of the Contract documents. During the performance of the Contract, if in the

opinion of the Engineer, proper progress is not maintained, suitable changes shall be made in the Contractor’s

operations to ensure proper progress without any cost implication to the Owner. The interface facilities to be

provided by the Owner in accordance with the agreed network shall also be reviewed while reviewing the progress

of the Contractor.

12.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the Contractor as directed

by the Engineer.

12.4 Subsequent to the finalization of the network, the Contractor shall make available to the Engineer a detailed

program in line with the agreed Contract network. Such program shall be reviewed, updated and submitted to the

Engineer every month thereafter.

12.5 The above bar charts/ program shall be compatible with the Owner’s computer environment and furnished to the

Owner on such media as may be desired by the Owner.

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given by the

respective construction sub division unless otherwise provided in the notification of award.

14.0 PENALTY FOR DELAY

14.1 The subject work shall be carried out by the contractor within stipulated time, which will be issued by GETCO to the

successor bidder

14.2 Any delay that may take place in subject work as per schedule, the penalty will be charged for delay beyond

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schedule period will be levied penalty at the rate of 0.5% per week to value of work executed in delayed period,

subject to maximum ceiling up to 10% of the order value plus applicable taxes (if any) will be recovered.

The penalty will be deducted from bills payable either against this contract or from any bank guarantee or any other

amount payable under any other contract with GETCO.

In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised under

this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL,

MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay against

any Bank Guarantee furnished by the Contractor under this contract or any other contract with GUVNL and/or its

subsidiary companies.

15.0 GUARANTEE : Bidder shall have to give guarantee for 36 Months from the date of commissioning of the

transformers after the completion of work. It is the responsibility of the contractor to handover the job free of all

defects. Any defects observed during GP due to bad / poor workmanship, it is the duty of the contractor to rectify /

replace the same at his own cost. It includes,

1) Attend oil leakage from whole transformer i.e. top plate, diverter switch,CT Box, radiator bank

headers etc. by replacing gaskets etc

2) Supply/ preparation of all oil sealing gasket for whole transformer (incl. top plate)

3) Oil filtration

4) Test results of Transformer oil

5) Painting of TRF

6) OLTC Overhauling work

7) Any other work carried by contractor.

16.0 TAXES, PERMITS & LICENCES :The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully

assessed against the Owner or the Contractor in pursuance of the Contract. In addition the Contractor shall be

responsible for payment of all Indian duties including GST, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

17.0 DEFENCE OF SUITS : If any action in court is brought against the Owner or Engineer or an officer or agent of the

Owner, for the failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants or

things under the Contract, or for damage or injury caused by the alleged omission or negligence on the part of the

Contractor, his agents, representatives or his Sub-Contractors, or in connection with any claim based on lawful

demands of Sub-Contractors, workmen, suppliers or employees, the Contractor shall in all such cases indemnify

and keep the Owner, and the Engineer and/or his representative, harmless from all losses, damages, expenses or

decrees arising of such action.

18.0 LIMITATION OF LIABILITIES :The final payment by the Owner in pursuance of the Contract shall mean the release

of the Contractor from all his liabilities under the Contract. Such final payment shall be made only at the end of the

Guarantee/Warranty period or after finalization of material account and final bill and till such time as the Contractual

liabilities and responsibilities of the Contractor, shall prevail. All other payments made under the Contract shall be

treated as on-account payments.

19.0 ENGINEER’S DECISION

19.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-holding of the

certificates, the Engineer shall, if required to do so by the Contractor, give in writing a decision thereon.

19.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the meaning and

intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days after receipt of the decision,

a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the Engineer’s decision

and the decision shall become final and binding.

19.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent to the right to

request arbitration. It is the intent of the Agreement that there shall be no delay in the execution of the works and

the decision of the Engineer as rendered shall be promptly observed.

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20.0 POWER TO VARY OR OMIT WORK

20.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred to as

‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the Contractor except as

directed in writing by the Engineer, but the Engineer shall have full powers subject to the provisions hereinafter

contained, from time to time during the execution of the Contract, by notice in writing to instruct the Contractor to

make such variation without prejudice to the Contract. The Contractor shall carry out such variation and be bound

by the same conditions as far as applicable as though the said variations occurred in the Contract Documents. If

any suggested variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his

obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing and the Engineer shall

decide forthwith whether or not, the same shall be carried out and if the Engineer confirms his instructions, the

Contractor’s obligations and guarantees shall be modified to such an extent as may be mutually agreed. Any

agreed difference in cost occasioned by any such variation shall be added to or deducted from the Contract Price

as the case may be.

20.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the Contractor to

enable him to work his arrangement accordingly, and in cases where goods or materials are already prepared or

any design, drawings or pattern made or work done as per the contract requires to be altered, a reasonable and

agreed sum in respect thereof shall be paid to the Contractor.

20.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement of carrying

out the alterations or additional or substituted work which either then or later on, will in the opinion of the Contractor,

involve a claim for additional payment, the Contractor shall immediately and in no case later than thirty (30) days,

after receipt of the instructions aforesaid and before carrying out the instructions, advise the Engineer to that effect.

But the Engineer shall not become liable for payment of any charges in respect of any such variations, unless the

instructions for the performance of the same shall be confirmed in writing by the Engineer.

20.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing, so to the extent

of any change in the price, before the Contractor proceeds with the change.

20.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the decision of

the Engineer shall prevail.

20.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct the

Contractor, in writing, during the execution of the Contract to vary the quantities of the items or groups of items in

accordance with the provisions of clause entitled ‘Change of Quantity’ in section GCC of this Volume-I. The

Contractor shall carry out such variations and be bound by the same conditions as though the said variations

occurred in the Contract Documents. However, the Contract Price shall be adjusted at the rates and the prices

provided for the original quantities in the Contract.

21.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT: No subletting of contract is allowed. Contractor should carry

out work on his own under his or his authorized supervisor and by labours employed by him.

22.0 CHANGE OF QUANTITY

22.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the quantities of items

under the Contract but without any change in unit price or other terms & conditions. Such variations unless

otherwise specified in the accompanying Special Conditions of Contract and/or Technical Specifications, shall not

be subjected to any limitation for the individual items but the total variations in all such items under the Contract

shall be limited to a percentage of the Contract price as specified in the Special Conditions of Contract.

22.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the change in

quantities as above. The base unit rates, as identified in the Contract shall however remain constant during the

currency of the Contract, except as provided for in Clause 33.0 below. In case the unit rates are not available for

the change in quantity, the same shall be subjected to mutual agreement.

23.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS :The Contractor shall agree

to cooperate with the Owner’s other Contractors and Consulting Engineers and freely exchange with them such

technical information as is necessary to obtain the most efficient and economical design and to avoid unnecessary

duplication of efforts. The Engineer shall be provided with three copies of all correspondence addressed by the

Contractor to other Contractors and Consulting Engineers of the Owner in respect of such exchange of technical

information, wherever needed.

24.0 NO WAIVER OF RIGHTS :Neither the inspection by the Owner or the Engineer or any of their officials, employees,

or agents nor any order by the Owner or the Engineer for payment of money or any payment for or acceptance of,

the whole or any part of the Works by the Owner or the Engineer, nor any extension of time, nor any possession

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taken by the Engineer shall operate as a waiver of any provision of the Contract, or of any power herein reserved

to the Owner or any right to damages herein provided nor shall any waiver of any breach in the Contract be held to

be a waiver of any other or subsequent breach.

25.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any extension of

time for execution of the Works granted by the Engineer shall affect or prejudice the rights of the Owner against

the Contractor or relieve the Contractor of his obligation for the due performance of the Contract, or be interpreted

as approval of the Works done or of the equipment furnished and no certificate shall create liability for the Owner

to pay for alterations, amendments, variations or additional works not ordered, in writing , by the Engineer or

discharge the liability of the Contractor for the payment of damages whether due, ascertained, or certified or not

or any sum against the payment of which he is bound to indemnify the Owner, nor shall any such certificate nor

the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the Owner against

the Contractor.

26.0 PROGRESS REPORTS : During the various stages of the work in pursuance of the Contract, the Contractor shall

at his own cost submit periodic progress reports as may be reasonably required by the Engineer with such materials

as, charts, net-works, photographs, test certificates, etc. Such progress reports shall be in the form and size as

may be required by the Engineer.

27.0 BAR CHARTS : The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting

and completion dates of each activity. This is mandatory condition the tenders without which shall be liable to be

28.0 TAKING OVER : Upon successful completion of work by the Contractor, the Engineer shall issue to the Contractor

a completion Certificate as a proof of the final acceptance of the erected S/S. Such certificate shall not unreasonably

be withheld nor will the Engineer delay the issuance thereof on account of minor omissions or defects which do not

affect the commercial operation and/or cause any serious risk to the erected S/S. Such certificate shall not relieve

the Contractor of any of his obligations which otherwise survive, by the terms and conditions of the Contract after

issue of such certificate.

C. CONTRACT SECURITY AND PAYMENTS

29.0 CONTRACT PERFORMANCE GUARANTEE :The Contractor shall furnish Contract Performance Guarantee(s) for

the proper fulfillment of the Contract in the prescribed form within fifteen (15) days of “Notice of Award of Contract”.

The performance guarantee(s) shall be as per terms prescribed.

30.1 The payment to the Contractor for the performance of the works under the Contract will be made by the Owner as

per the guidelines and conditions specified herein. All payments made during the Contract shall be on account

payments only. The final payment will be made on completion of all Works and on fulfillment by the Contractor of

all his liabilities under the Contract.

30.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of conditions specified

31.0 Payment Schedule:

31.1 Application for Payment

31.2 The Contractor shall submit application for the payment in the prescribed proforma of the Owner. Performa for

application for payment will be as prescribed.

31.3 Each such application shall state the amount claimed and shall set forth in detail, in the order of the Payment

Schedule, particulars of the Works including the Works executed at Site and of the equipment shipped/brought on

to the site pursuant to the Contract up to the date mentioned in the application and for the period covered since the

last preceding certificate, if any.

31.4 Every interim payment certificate shall certify the Contract value of the Works executed up to the date mentioned

in the application for the payment certificate, provided that no sum shall be included in any interim payment

certificate in respect of the works that, according to the decision of the Engineer, does not comply with the Contract.

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31.5 Mode of Payment

Payment due on completion of work shall be made by the Owner through Owner’s Bank or directly to the Contractor

as per the payment schedule.

31.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after signing the

Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of certificates by the Engineer, one

for the quantum of work completed and the other for the successful completion of quality check points involved in

the quantum of work billed.

32.0 DEDUCTIONS FROM CONTRACT PRICE : All costs, damages or expenses which the Owner may have paid, for

which under the Contract the Contractor is liable, or any other retention award will be claimed by the Owner. All

such claims shall be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be

supported by appropriate and certified vouchers or explanations, to enable the Contractor to properly identify such

claims. Such claims shall be paid by the Contractor within thirty (30) days of the receipt of the corresponding bills

and if not paid by the Contractor within the said period, the Owner may then deduct the amount, from any monies

due or becoming due by him to the Contractor under the Contract or may be recovered by sections of Law or

D. RISK DISTRIBUTION

33.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the Works and

obligatory in terms of law to protect his interest and interests of the Owner against all perils detailed herein. The

form and the limit of such insurance as defined herein together with the under-writer in each case shall be

acceptable to the Owner. However, irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone. The Contractor’s failure

in this regard shall not relieve him of any of his contractual responsibilities and obligations. The insurance covers

to be taken by the Contractor shall be in the joint name of the Owner and the Contractor. The Contractor shall,

however, be authorized to deal directly with Insurance Company or Companies and shall be responsible in regard

to maintenance of all insurance covers. Further the insurance should be in freely convertible currency.

33.2 Any loss or damage to the material during handling, transportation, storage, erection, and all activities to be

performed till the successful completion of commissioning of the S/S shall be to the account of the Contractor. The

Contractor shall be responsible for preference of all claims and make good the damages or loss by way of repairs

and/or replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The Contractor shall provide the Owner with

copy of all insurance policies and documents taken out by him in pursuance of the Contract. Such copies of

documents shall be submitted to the Owner immediately after such insurance coverage. The Contractor shall also

inform the Owner in writing at least sixty (60) days in advance regarding the expiry/cancellation and/or change in

any of such documents and ensure revalidation, renewal etc., as may be necessary well in time.

33.3 The perils required to be covered under the insurance shall include, but not be limited to fire and allied risks,

miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit, theft, pilferage,

riot and strikes and malicious damages, civil commotion, weather conditions, accidents of all kinds, etc. The scope

of such insurance shall be adequate to cover the replacement/reinstatement cost of the equipment for all risks up

to and including delivery of goods and other costs till the equipment is delivered at Site. The insurance policies to

be taken should be on replacement value basis and/or incorporating escalation clause. Notwithstanding the extent

of insurance cover and the amount of claim available from the underwriters, the Contractor shall be liable to make

good the full replacement/rectification value of all equipment/materials and to ensure their availability as per project

33.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account and will be

included in Contract Price, However, the Owner may from time to time, during the pendency of the Contract, ask

the Contractor in writing to limit the insurance coverage, risks and in such a case, the parties to the Contract will

agree for a mutual settlement, for reduction in Contract price to the extent of reduced premium amount. The

Contractor, while arranging the insurance shall ensure to obtain all discounts on premium which may be available

for higher volume or for reason of financing arrangement of the project.

33.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the Site.

33.6 Special Conditions of Contract details out the various insurance liabilities.

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34.0 LIABILITY FOR ACCIDENTS AND DAMAGES :Under the Contract, the Contractor shall be responsible for loss or

damage to the plant until the successful completion of commissioning as defined elsewhere in the Bid document.

35.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

35.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or his

authorized agents, then the Contractor shall be given due extension of time for the completion of the Works, to the

extent such omission on the part of the Owner has caused delay in the Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be final.

35.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if such delays

have resulted in any increase in cost. The Owner shall examine the justification for such a request for claim and if

satisfied, the extent of compensation shall be mutually agreed depending upon the circumstances at the time of

such an occurrence.

36.0 DEMURRAGE, WHARFAGE, ETC. :All demurrage, warfare and other expenses incurred due to delayed clearance

of the material or any other reason shall be to the account of the Contractor.

37.0 FORCE MAJEURE :

37.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the Owner as the

case may be, which they could not foresee or with a reasonable amount of diligence could not have foreseen and

which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared, priorities,

guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in writing of

37.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from any force

majeure cause as referred to and/or defined above:

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even though such

cause may occur after Contractor’s performance of obligation has been delayed due to other causes.

38.0 SUSPENSION OF WORK :

38.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works without

invalidating the provisions of the Contract. Orders for suspension or reinstatement of the Works will be issued by

the Engineer to the Contractor in writing. The time for completion of the works will be extended for a period equal

to duration of the suspension.

38.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the works will

be paid by the Owner, provided such costs are substantiated to the satisfaction of the Engineer. The Owner shall

not be responsible for any liabilities if suspension or delay is due to some default on the part of the Contractor or

his Sub-Contractor.

39.0 “RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the

Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole or in

port from the security, If any, deposited by the Contractor and for the purpose aforesaid, the Owner shall be entitled

to encash and withhold the amount of Performance Bank Guarantee or other security, if any, furnished as the case

may be. The Owner shall also have a lien over the same pending finalization or adjudication of any such claim. In

the event Of the security is insufficient to cover the claimed amount or amounts, the Owner shall be entitled to

withhold and have lien to retain to the extent of the such claimed amount or amounts referred to above, from any

sum or sums found payable or which at any time thereafter may become payable to the Contractor under the same

contract or any other contract with the Owner or GUVNL or its subsidiary companies pending finalization or

adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (Including the security deposit) under the contract may

be withheld or retained by way of lien by the Owner against any of its claim in respect of payment of a sum of

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money arising out of or under any other contract made by the Contractor with the Owner or GUVNL or any of its

subsidiary companies.

b) It is on agreed that the sum of money so withheld or retained under this clause by the Owner will be kept withheld

or retained as such by the Owner till its claim arising out of the same contract or any other contract is either mutually

settled or determined by the arbitrator or competent court, as the case may be, and the Contractor shall have no

claim for interest or damages whatsoever on this account or on any other ground in respect of any sum of money

withheld or retained under this clause and as may be duly notified to the Contractor.

40.0 CONTRACTOR`S DEFAULT

40.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or neglect to

comply with any reasonable order given to him, in writing by the Engineer in connection with the works or shall

contravene the provisions of the Contract, the Owner may give notice in writing to the Contractor to make good

the failure, neglect or contravention complained of. Should the Contractor fail to comply with the notice within

thirty (30) days from the date of serving the notice, then and in such case the Owner shall be at liberty to employ

other workmen and forthwith execute such part of the works as the Contractor may have neglected to do or if the

Owner shall think fit, without prejudice to any other right he may have under the Contract to take the work wholly

or in part out of the Contractor’s hands and re-contract with any other person or persons to complete the works

or any part thereof and in that event the Owner shall have free use of all Contractor’s equipment that may have

been at the time on the Site in connection with the works without being responsible to the Contractor for fair wear

and tear thereof and to the exclusion of any right of the Contractor over the same, and If the sum that the contractor

is entitled to be paid plus the costs incurred by the Owner in completing the works, exceeds the Contract Price or

the entire works if entire works have been completed or the price for part of the work if part of the works have

been completed, the Contractor shall be liable for such excess.

If such excess is greater than the sums due to the Contractor, the Contractor shall pay the balance to the Owner

and if such excess is less than the sums due to the Contractor, Owner shall pay the balance to the Contractor.

For facilitating such payment, Owner shall pay the balance to the contractor. For facilitating such payment, Owner

shall encash the Bank Guarantees of Contactor available with Owner/s and retain such other payment due to the

Contractor under the Contract in question or any other Contract that the Owner/s may have with the Contractor.

Such payment of excess amount shall be independent of the liquidated damages for delay which the Contractor

shall have to pay if the completion of works is delayed.

40.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liabilities to pay liquidated

damages for delay in completion of Works.

40.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not entitle the

Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof. The Contract

Performance Guarantee shall be valid for the full value and for the full period of the Contract including guarantee

41.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

41.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than those

mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event give fifteen (15) days

notice in writing to the Contractor of his decision to do so.

41.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified in the

notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent they are related

to the work terminated and terms satisfactory to the Owner, stop all further sub-contracting or purchasing activity

related to the work terminated, and assist Owner in maintenance, protection, and disposition of the works acquired

under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable, dictated

by the circumstances prevalent at the time of termination.

41.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the

Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the propriety concern and in the case of

partnership, the surviving partners, are capable of carrying out and completing the Contract the Owner shall be

entitled to cancel the Contract as to its incomplete part without being in any way liable to payment of any

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compensation to the estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Owner that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall

be final and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

42.0 FRUSTRATION OF CONTRACT

42.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of the Indian

Contract Act, parties shall be absolved of their responsibility to perform the balance portion of the Contract, subject

to provisions contained in sub-clause 42.3 below.

42.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason of willful or

flagrant breach by the Owner) and/or Contractor then the works under the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the Contractor

in accordance with the terms of the Contract within three months of the event, the parties hereto shall be relieved

from carrying out further obligations under the Contract treating it as frustration of the Contract.

42.3 In the event referred to in sub-clauses 42.1 & 42.2 above the parties shall mutually discuss to arrive at reasonable

settlement on all issues including amounts due to either party for the work already done on quantum merit basis

which shall be determined by mutual agreement between the parties.

43.0 GRAFTS AND COMMISSIONS ETC. : Any graft, commission, gift or advantage given, promised or offered by or

on behalf of the Contractor or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one

on his or their behalf in relation to the obtaining or to the execution of this or any other Contract with the Owner,

shall in addition to any criminal liability which it may incur, subject the Contractor to the cancellation of this and all

other Contracts and also to payment of any loss or damage to the Owner resulting from any cancellation. The

Owner shall then be entitled to deduct the amount so payable from any monies otherwise due to Contractor under

E. RESOLUTION OF DISPUTES

44.0 SETTLEMENT OF DISPUTES :

44.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible, be

settled amicably between the parties.

44.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the Contractor, arising out

of the Contract for the performance of the Works whether during the progress of the Works or after its completion

or whether before or after the termination, abandonment or breach of the Contract, it shall, in the first place, be

referred to and settled by the Engineer, who, within a period of thirty (30) days after being requested by either party

to do so, shall give written notice of his decision to the Owner and the Contractor.

44.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and binding upon

the parties until the completion of the Works and shall forthwith be given effect to by the Contractor who shall

proceed with the Works with all due diligence, whether he or the Owner requires arbitration as hereinafter provided

44.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has been

communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision shall

become final and binding on the parties.

44.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being requested

as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with any such decision, or

within thirty (30) days after the expiry of the first mentioned period of thirty days, as the case may be, either party

may require that the matters in dispute be referred to arbitration as hereinafter provided.

45.0 ARBITRATION :

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract with

reference to the construction, interpretation, breach, termination or validity thereof (hereinafter referred as "the

Dispute") shall, upon the written request of either Party be referred to the authorized representatives of the Disputing

Parties for resolution. The authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

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(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in sub

clause (1) of Clause, arising under or in connection with the present works contracts, whether pertaining to works

contracts alone or works and procurement both, the same shall be referred to arbitration under the Gujarat Public

Works Contracts Disputes Arbitration Tribunal Act, 1992."

46.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments claimed and the

payments received vis-a-vis the works executed, for reconciliation of accounts with the Owner. The Contractor

shall also prepare and submit a detailed account of Owner Issue materials received and utilized by him for

reconciliation purpose in a format to be discussed & finalized with the Owner before the award of Contract.

47.0 TAKING DELIVERY AND INSURANCE

47.1 The contractor has to take delivery of Support structure,equipments,power/ control cable etc. from construction

store and keeps S/S materials in safe custody and transport to the respective sites and will be fully responsible for

any damage to or loss of all materials at any stage during transportation or erection or taking over of the S/S by

47.2 The Contractor has to open site store and ensure for safe custody of all the stored materials at his own cost.

47.3 The Contractor shall have total responsibility for the entire S/S materials stored, loose, semi assembled and/or

erected by him at site in his custody. The Contractor shall make suitable security arrangements at his own cost

to ensure the protection of all materials, equipment and works from theft, fire pilferage and any other damages and

loss. It shall be the responsibility of the contractor to arrange for security till the works are finally taken over by the

48.0 INSURANCE: - The comprehensive policy for transit insurance of the transformer is to be obtained by repairer.Once

the receipt is signed by the repairer, the transformer will be in his custody and he will be responsible for any loss to

the transformer by way of fire, theft, damages etc till the repaired transformer is handed over to the company’s

representative. To secure the transformer against damage during work at site suitable policy of reputed insurance

company shall be obtained by the bidder. The amount will be reimbursed to repairer (along with survey charges, if

applicable) by GETCO on submission of the copy of the policy to the concerned EE ( AM) .

Initially repairer at his cost will insured the transformer against fire, theft, damages etc. The cost of the transformer

will be informed by the concerned EE (AM) / SE . The same will be submitted to the concerned EE (AM) before

49.0 Termination of Contract: In case of contractor fails to complete the S/S / transmission line work or part thereof

within contractual period or in case the work is found not in accordance with prescribed specification the GETCO

shall exercise its discretionary power either:

49.1 To recover, from the contractor as agreed, by way of penalty clause above plus applicable taxes( if any) applicable

49.2 To get the work done other contractor after giving due notice to the contractor on account and at the risk of the

contractor for such work executed or other similar description without canceling the contract in respect of the works

not yet due for completion or

50.0 To cancel the contract :In the event of the risk works of similar description, the opinion of the GETCO shall be

final. In the event of action taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss

which the GETCO may sustain on that account, but the contractor shall not be entitled to have any saving on such

purchases made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the contractor and

the GETCO shall not be required to give any reason in writing or otherwise at any time for rejection of the stores.

51.0 LABOUR LAWS:

51.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be employed in the

night shift between 07.00 p.m. and 06.00 a.m. next day.

51.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and abolition) Act for employing

necessary manpower required by him. In the absence of such license, the contract shall be liable to be terminated

without assigning any reason thereof.

(Stamp & Sign of Bidder) 28 | P a g e

51.3 The Contractor shall at his own expenses comply with all labor laws and keep the GETCO indemnified in respect

thereof. Some of the major liabilities under various labor and industrial laws which the Contractor shall comply with,

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family Pension

Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates made applicable from

time to time by the Government of Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later prevailing rate with the

Office of Commissioner of Labor as per the Contract Labor (Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules framed there

under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every

days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute Act. Any

payment to the Contractor’s employee arising out of any claim of disputes under the Industrial Disputes Act

1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under the

various labour laws, in force from time to time, from Statutory Authorities like State Government/ Government o

India, which the Contractor shall have to comply with.

51.4 PROVIDENT FUND AND FAMILY PENSION SCHEME: The Contractor shall submit along with his bills (month

wise) a statement regarding deduction against employees Provident Fund and Family Pension Scheme in respect

of each concerned employee. Provident Fund and Family Pension Scheme at the rate of 18% (or at the rate made

applicable by the Government from time to time of the wages. The Contractor’s contribution and his worker’s

contribution towards Provident Fund and Family Pension Scheme shall be deposited by the Contractor with

Regional Provident Fund Commissioner, Ahmedabad.

51.5 DEPOSIT LINKED INSURANCE SCHEME : The contractor shall have to deposit ½ % of the wages in respect of

employees who is a member of the Provident Fund, as the contribution to the Deposit Linked Insurance Scheme

with Regional Provident Fund Commissioner, Ahmedabad.

51.6 ADMINISTRATIVE CHARGES: Administrative charges for maintaining Provident Fund Account shall be deposited

by the Contractor with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

51.7 PAID LEAVE FACILITY: Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labor, shall be provided by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for

individual laborer which shall be duly verified, approved and certified by the authorized Officer of the GETCO.

51.8 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE: The contractor shall

cover all his employees under workmen’s compensation fund and under the liability insurance. The purchaser shall

not be responsible for any payments of compensation to the workers/supervisor of the contractor for fatal or non-

fatal accidents during the pungency of the contract.

51.9 The contractor shall employ adequate number of experienced skilled at site for daily supervision and for

maintenance of various registers and records required under the law and contract. No payment for supervision

shall be admissible.

51.10 CONTRCTOR TO INDEMNIFY THE GETCO: The Contractor shall Indemnify the GETCO and every member

officer and employees of the GETCO also, Engineer-in-Charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever, arising out of or in connection with the matters referred herein

above elsewhere and against all actions, proceedings, claims, demands, costs and expenses which may be made

against the GETCO or Government for or in respect of performance of his obligation under the contract documents.

The GETCO shall not be liable for intervention of authority Government for or in respect of performance of his

obligation under the contract documents. The GETCO shall not be liable for or in respect of or in consequence of

any accident or injury to any workman or other person in the employment of the Contractor or his Sub-Contractor

and the contractor shall indemnify and keep indemnified the GETCO against all claims, demands, proceedings,

cost, charges and expenses whatsoever in respect thereof or in relation thereto.

51.11 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE :Insurance shall be affected for

all the Contractor’s employee engages in the performance of this contract. If any of the work is sublet, the Contractor

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shall require the Sub-Contractor to provide workmen’s employer’s liability insurance for the latter’s employees, such

employees shall be covered under the Contractor’s Insurance.

51.12 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed under the minimum

wages act. The wages of every Contract Labor employed by him under this contract shall also be paid by him

before the expiry of 7th day of the last day of the month in respect of the wages are payable (i.e. wages of a month

have to be paid by him in the first week of the next month). Any default will result in cancellation of contract

forthwith or else the contractor shall be punishable to the extent of Rs. 100/- per each day or as per the prevailing

rules of labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case of labor trouble etc.

the Contractor can be contacted. The Contractor shall arrange to have his office outside the factory work premises

and the Contractor shall arrange to have his office outside the factory work premises and the Contractor shall

keep himself present throughout the working hours.

52.0 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be considered

for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the tender.

Date: Superintending Engineer

(Signature of Contractor) GETCO,CO, Jambuva

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ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications & document

and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative at Site

suitably designated for the purpose of overall responsibility and coordination of the works to be performed at Site.

Such person shall function from the Site office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the performance of his field

activities. He shall also comply with the Minimum Wages Act, 1948 and the Payment of Wages Act (both of the

Government of India) and the rules made there under in respect of any employee or workman employed or engaged

by him or his Sub-Contractor. He shall abide by labour laws and others as specified in the special conditions of

2.2 All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract shall be

to the account of the Contractor. Should any such inspection or registration need to be re-arranged due to the fault

of the Contractor or his Sub Contractor, the additional fees to such inspection and/or registration also shall be borne

by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all tower, H-frame, Stringing and other line material / S/S material brought to the Site

for the purpose of erection, testing and commissioning of the line / S/S to be erected under the Contract. The Owner

shall continue to hold the lien on all such material throughout the period of Contract. No material brought to the Site

shall be removed from the Site by the Contractor and/or his Sub-Contractors without the prior written approval of

4.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the Contract. Any

written order or instruction of the Engineer or his duly authorized representative shall be communicated to the said

authorized resident representative of the Contractor and the representative shall be available at a stated address

for this purpose.

5.0 ACCESS TO SITE AND WORKS ON SITE

5.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in reasonable time.

5.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the Owner may

approve and the Owner shall give the Contractor reasonable facilities for carrying out the works.

5.3 In the execution of the works, no person other than the Contractor or his duly appointed representative, Sub-

Contractor and workmen, shall be allowed to do work on the Site,except by the special permission, in writing of the

Engineer or his representative.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be performing other

works on behalf of the Owner and the workmen who may be employed by the Owner and doing work in the vicinity

of the Works under the Contract. The Contractor shall also so arrange to perform his work as to minimize, to the

maximum extent possible, interference with the work of other Contractors and their workmen. Any injury or damage

that may be sustained by the employees of the other Contractors and the Owner, due to the Contractor’s work shall

promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his employees and

workmen at Site. The Engineer shall be at liberty to object to the presence of any representative or employee of

the Contractor at the Site, if in the opinion of the Engineer such employee has misconduct himself or is incompetent

or negligent or otherwise undesirable and then the Contractor shall remove such a person objected to and provide

in his place a competent replacement.

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8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and schedules for

carrying-out each part of the works. Any review of such plan or schedule or method of work by the Engineer shall

not relieve the Contractor of any of his responsibilities towards the field activities. Such reviews shall also not be

considered as an assumption of any risk or liability by the Engineer or the Owner or any of his representatives and

no claim of the Contractor will be entertained because of the failure or inefficiency of any such plan or schedule or

method of work reviewed. The Contractor shall be solely responsible for the safety, adequacy and efficiency of

plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the safety of all

persons employed by him or his Sub–Contractor and all the properties under his custody during the performance

of the work. This requirement shall apply continuously till the completion of the Contract and shall not be limited to

normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any, photographs of the

work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall highlight comparison

to the schedules. The report shall also indicate the reasons for the variance between the scheduled and actual

progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hour’s schedule for the

month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the Engineer. No

claim will be entertained by the Owner or by the Engineer for any damage or loss to the Contractor’s works and the

Contractor shall be responsible for complete restoration of the damaged works to original conditions to comply with

the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with experience of his

particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging, allowances and other

payments to the Contractor’s employees shall be the sole responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency under any of

the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour Regulation Abolition Act

or any other law due to act of omission of the Contractor, the Owner may make such payment and shall recover

the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at site, land for

construction of Contractor’s field office, workshop, stores, etc. required for execution of the Contract. Any such

temporary construction shall be done by the Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and unless the

Contractor has handed over the vacant possession of land allotted to him for the above purpose, the payment of

his final bill shall not be made.

13.2 Electricity: Power supply:

Point of supply will be provided by GETCO, You have to arrange cable, switch or extension board at your cost from

point of supply to your requirement.

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

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14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings required for pre-

assembly, erection, testing and commissioning of the equipment covered under the Contract. He shall submit a list

of all such materials to the Engineer before the commencement of work at Site. These tools and tackles shall not

be removed from the Site without the written permission of the Engineer.

14.2 First-aid : The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personals shall be trained in administering first-aid.

14.3 Cleanliness

The Contractor shall be responsible for keeping the entire area allotted to him clean and free from rubbish, debris

etc. during the period of Contract. The Contractor shall employ enough number of personnel to keep the work area

clean. Materials and stores shall be so arranged to permit easy cleaning of the area. In areas where equipment

might drip oil and cause damage to the floor surface, a suitable protective cover of a flame resistant, oil proof sheet

shall be provided to protect the floor from such damage.

15.0 LINES AND GRADES : All the works shall be performed to the lines, grades and elevations indicated on the

drawings. The Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control

points will be established and marked by the Engineer at site at suitable points. These points shall be used as

datum for the works under the Contract. The Contractor shall inform the Engineer well in advance of the times and

places at which he wishes to do work in the area allotted to him so that suitable datum points may be established

and checked by the Engineer to enable the Contractor to proceed with his works. Any work done without being

properly located may be removed and/or dismantled by the Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire hazards to the

extent practicable. Combustible materials, combustible waste and rubbish shall be collected and removed from the

Site at least once each day. Fuels, oils and volatile or inflammable materials shall be stored away from the

construction and equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire fighting. Enough

of such trained personnel must be available at the Site during the entire period of the Contract.

17.0 SECURITY : The Contractor shall have total responsibility for all equipment and materials in his custody/stores,

loose, semi-assembled and/or erected by him at Site. The Contractor shall make suitable security arrangements

ensure the protection of all materials, equipment and works from theft, fire, pilferage and any other damages and

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the material furnished under the Contract and arriving at Site shall be promptly received, unloaded, transported

and stored in the storage spaces by the Contractor.

18.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of any damages,

storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor shall submit to the

Engineer every week a report detailing all the receipts during the week. However, the Contractor shall be solely

responsible for any shortages or damages in transit, handling and / or in storage and erection of the equipment at

Site. Any demurrage, wharf age and other such charges claimed by the transporters, railways etc, shall be to the

account of the Contractor.

18.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment materials

received by him for the purpose of erection and keep such record open for the inspection of the Engineer in-charge.

18.4 All material shall be handled very carefully to prevent any damage or loss. The equipment stored shall be properly

protected to prevent damage either to the equipment or to the floor where they are stored. The equipment from the

store shall be moved to the actual location at the appropriate time so as to avoid damage of such equipment at

18.5 All material shall be protected against moisture ingress and corrosion during storage and periodically inspected

18.6 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected and stored in

a suitable manner to prevent damage or deterioration in quality by storage.

18.7 All the materials stored in the open or dusty location must be covered with suitable weatherproof and flame proof

covering material wherever applicable.

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18.8 If the materials belonging to the Contractor are stored in areas other than those earmarked for him, the Engineer

will have the right to get it moved to the area earmarked for the Contractor at the Contractor’s cost.

18.9 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment, which require

indoor storage. Normally, all the electrical equipment such as motors, control gears, generators, exciters and

consumables like electrodes, lubricants etc. shall be stored in the closed storage space. The Engineer, in addition,

may direct the Contractor to move certain other materials, which in his opinion will require indoor storage, to indoor

storage areas, which the Contractor shall strictly comply with.

19.0 CONSTRUCTION MANAGEMENT

19.1 The field activities of the Contractors working at Site will be coordinated by the Engineer and the Engineer’s decision

shall be final in resolving any disputes or conflicts between the Contractor and other Contractors and the tradesmen

of the Owner regarding scheduling and coordination of work. Such decision by the Engineer shall not be a cause

for extra compensation or extension of time for the Contractor.

19.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be designated by the

Engineer. The Contractor shall attend such meetings and take notes of discussions during the meeting and the

decision of the Engineer and shall strictly adhere to those decisions in performing his works. In addition to the

above weekly meeting, the Engineer may call for other meetings either with individual Contractors or with selected

number of Contractors and in such a case the Contractors if called, will also attend such meetings.

19.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his works in

accordance with the specified construction schedule. If at any time, the Contractor is falling behind the schedule,

he shall take necessary action to make good for such delays by increasing his work force or by working overtime

or otherwise accelerate the progress of the work to comply with the schedule and shall communicate such actions

in writing to the Engineer, satisfying that his action will compensate for the delay. The Contractor shall not be

allowed any extra compensation for such action.

19.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or supply or any

other services to the Contractor except for the coordination work between various Contractors if any at site.

20.0 FIELD OFFICE RECORDS : The Contractor shall maintain up to date copies of all drawings, specifications and

other Contract Documents and any other supplementary data complete with all the latest revisions thereto. The

Contractor shall also maintain in addition the continuous record of all changes to the above Contract Documents,

drawings, specifications, and supplementary data, etc. effected at the field and on completion of his total

assignment under the Contract shall incorporate all such changes on the drawings and other Engineering data to

indicate as installed conditions of the equipment furnished and erected under the Contract. Such drawings and

Engineering data shall be submitted to the Engineer in required number of copies.

21.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

21.1 The Contractor shall bring to Site all materials, including construction equipment, tools and tackles for the purpose

of the works under intimation to the Engineer. All such goods shall, from the time of their being brought vest in the

Owner, but may be used for the purpose of the works only and shall not on any account be removed or taken away

by the Contractor without the written permission of the Engineer. The Contractor shall nevertheless be solely liable

and responsible for any loss or destruction thereof and damage thereto.

21.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing to him by

the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) days notice in writing

of his intention to do so, the Owner shall be at liberty to sell and dispose off any such goods, in such manner as he

shall think fit and to apply the proceeds in or towards the satisfaction of such sum or sums due as aforesaid.

21.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the Engineer

the materials such as construction equipment, erection tools and tackles, scaffolding etc. with the written permission

of the Engineer.

22.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY :

22.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be responsible for

protection of all persons including members of public and employees of the Owner and the employees of other

Contractors and Sub-Contractors and all public and private property.

23.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and Conditions of

Contract of this Volume-I, the following provisions will also apply to the portion of works to be done beyond the

Contractor’s own or his Sub-Contractor’s manufacturing Works.

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23.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s Compensation Act,

1948 (Government of India). This policy shall also cover the Contractor against claims for injury, disability, disease

or death of his or his Sub-Contractor’s employee, which for any reason are not covered under the Workmen’s

Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s : As per statutory

Compensation Provisions

Employee’s : As per statutory

Liability Provisions

23.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease or death of

members of public or damage to property of others, due to any act of omission on the part of the Contractor, his

agents, his employees, his representatives and Sub-Contractors or from riots, strikes and civil commotion.

23.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-Contractors, his

agents and his employees have to perform work pursuant to the Contract.

23.5 The above are only illustrative list of insurance covers normally required and it will be the responsibility of the

Contractors to maintain all necessary insurance coverage to the extent both in time and amount to take care of all

his liabilities either direct or indirect, in pursuance of the Contract.

24.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without subjecting the

equipment and materials to adverse effects during inclement weather conditions, like monsoon, storms etc. and

during other unfavorable construction conditions. No field activities shall be performed by the Contractor under

conditions, which might adversely affect the quality and efficiency thereof, unless special precautions or measures

are taken by the Contractor in a proper and satisfactory manner in the performance of such Works and with the

concurrence of the Engineer. Such unfavorable construction conditions will in no way relieve the Contractor of his

responsibility to perform the Works as per the schedule.

25.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS : The Contractor shall ensure that any finds such as

relic, antiquity, coins, fossils, etc. which he may come across during the course of performance of his Works either

during excavation or elsewhere, are properly protected and handed over to the Engineer. Similarly, the Contractor

shall ensure that the bench marks, reference points, etc, which are marked either with the help of Engineer or by the

Engineer shall not be disturbed in any way during the performance of his Works. If any work is to be performed

which disturbs such reference the same shall be done only after these are transferred to other suitable locations

under the direction of the Engineer. The Contractor shall provide all necessary materials and assistance for such

relocation of reference points etc.

26.0 WORK & SAFETY REGULATIONS

26.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment belonging to him or

to GETCO or to others, working at the Site. The Contractor shall also be responsible for provision of all safety

notices and safety equipment required both by the relevant legislations and the Engineer, as he may deem

26.2 All equipment used in construction and erection by Contractor shall meet Indian/International Standards and where

such standards do not exist, the Contractor shall ensure these to be absolutely safe. All equipment shall be strictly

operated and maintained by the Contractor in accordance with manufacturer’s Operation Manual and safety

instructions and as per Guidelines/rules of GETCO in this regard.

26.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in accordance

with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and associated Laws/Rules in force

from time to time. A register of such examinations and tests shall be properly maintained by the Contractor and

will be promptly produced as and when desired by the Engineer or by the person authorized by him.

26.4 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and workmen

according to the need.

26.5 The Contractor shall provide safe working conditions to all workmen and employees at the Site including safe

means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be erected under the control and

supervision of an experienced and competent person. For erection, good and standard quality of material only

shall be used by the Contractor.

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26.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging to the

Owner or other Contractors under any circumstances, whatsoever, unless expressly permitted in writing by GETCO

to handle such fuses, wiring or electrical equipment

26.7 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other Contractor or

Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be connected.

26.8 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an earthed

metal sheath surrounding the cores.

26.9 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight of any

description will be imposed on any cable and no ladder or similar equipment will rest against or attached to it.

26.10 No repair work shall be carried out on any live equipment. The equipment must be declared safe by the Engineer

and a permit to work shall be issued by the Engineer before any repair work is carried out by the Contractor. While

working on electric lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will have to

he provided by the Contractor to electricians/workmen/officers.

26.11 In case any accident occurs during the construction/ erection or other associated activities undertaken by the

Contractor thereby causing any minor or major or fatal injury to his employees due to any reason, whatsoever, it

shall be the responsibility of the Contractor to promptly inform the same to the Engineer in prescribed form and also

to all the authorities envisaged under the applicable laws.

26.12 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is being carried

out in such a way that it may cause accidents and endanger the safety of the persons and/or property, and/or

equipment. In such cases, the Contractor shall be informed in writing about the nature of hazards and possible

injury/accident and he shall comply to remove shortcomings promptly. The Contractor after stopping the specific

work can, if felt necessary, appeal against the order of stoppage of work to the Engineer within 3 days of such

stoppage of work and decision of the Engineer in this respect shall be conclusive and binding on the Contractor.

26.13 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety reasons as

provided in Para 31.18 above and the period of such stoppage of work will not be taken as an extension of time for

completion of work and will not be the ground for waiver of levy of liquidated damages.

26.14 It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety Rules which

would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so as to enable

him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper introduction as to the

hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire prone areas and

adequate fire-fighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to the

e) Requirements of ventilation in underwater working to licensed and experienced divers, use of gum boots for

working in slushy or in inundated conditions are essential requirements to be fulfilled.

26.15 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time

without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement

and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless the statutory

provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000 + applicable taxes (if any) These are applicable

Causing death per person: for death

b. Major injuries or accident causing Rs. 20,000 + applicable taxes (if any) injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

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Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the workmen/employees under

the relevant provisions of the Workmen’s Compensation Act and rules framed there under or any other applicable

laws as applicable from time to time. In case the Owner is made to pay such compensation then the Contractor is

liable to reimburse the Owner such amount in addition to the compensation indicated above.

27.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment shall be in

accordance with the relevant Codes and accepted good engineering practice, the Engineer’s drawings and other

applicable Indian recognized codes and laws and regulation of the Government of India.

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SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars:

This part of the Bid Document relates to certain specific/special terms and conditions particular to the Contract. The

provisions herein are to be read and understood in conjunction with the relevant provisions elsewhere in the

Instructions to Bidders (ITB), the General Conditions of Contract (GCC) and Erection Conditions of Contract (ECC).

The intent of provisions herein are specific to this contract and are, in general, supplementary to related provisions

under ITB,GCC and ECC. However, in certain provisions which are contrary to those in ITB, GCC and ECC, the

provisions in these Special Conditions of Contract will prevail.

2.0 Tender Fee/ Earnest Money Deposit (EMD) :

2.0 Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only

a) Payment of Tender fee / Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT only

1. In case of payment through RTGS/NEFT the scan copy of payment made (transaction slip of payment made)

shall be uploaded online with the Tender documents on n-procure portal.

2. Bidder has to provide following detail on the same date of payment made so that receipt can be generated at

below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

2.1 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the

guarantee forfeiture, pursuant to relevant para elsewhere The bid guarantee shall be made payable to the Owner

without any condition whatsoever.

2.2 The Owner will reject any bid not secured in accordance with Para 18.1 above, as non-responsive. No exemptions

are made in the furnishing of the security.

2.3 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from the

date of submission of tender.

2.4 The successful bidders, Bid Security will be discharged upon, furnishing the contract Performance guarantee

2.5 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies within thirty days of

letter of award of contract)

2.6 Bidders are requested to pay an earnest money deposit (1% of estimated cost) by RTGS/NEFT for the

amount as specified in the tender notice.

2.7 Tenders no accompanied by EMD shall be rejected.

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2.8 If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the EMD shall be forfeited

and the tenderer may be disqualified from tendering for future works of GETCO.

2.9 The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the successful

tenderer after he furnishes the Security Deposit for performance and duly enters into the contract. If he fails

to furnish the SD or to execute the contract for the work offered to him, his EMD shall be forfeited and the

tenderer may be disqualified from tendering for further works for GETCO.

3.0 Validity period: The offers should be valid for minimum period of 180 Days from date of opening of tender (Technical

4.0 Declaration by Bidder: The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will

make the Bid invalid.

5.0 Qualifying Requirement : As mentioned in Qualifying requirement. Bidder shall have to upload scanned copies

of original ( Notarized/ self-attested copies of original-as specified in QR) online through n-procure.

6.0 SCOPE OF WORK : As mentioned in Qualifying Requirement

7.0 Price Inclusions (including Taxes & Duties):

7.1 Goods & Service tax (GST): GST & Cess as applicable shall be payable/receivable as mentioned in clause 12 of

7.2 The prices quoted shall be all inclusive of freight, transportation, loading, –unloading & stacking at site of materials

supplied by Contractor as well as owner supplied item if any.

7.3 No extra payment toward any type of templates including extension & special tower and erection tools /materials

7.4 Evaluation of the tender shall be carried out on end cost basis.

7.5 Statutory Variations:

Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place within the

original contractual delivery date will be to the GETCO’s account subject to the claim being supported by

documentary evidence. However, if any decrease takes place after the contractual delivery date, the advantage

will have to be passed on to the GETCO.

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision of Income-

Tax Laws and to that effect a certificate will be issued to the contractor.

7.7 Welfare Cess:-

1. As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for supply,

erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects, and civil works.The

welfare cess @ 1% shall be paid by the contractor and the same shall be reimbursed by employer on production

of documentary evidence of payment.

2. Contractor shall get registered under Welfare Cess Act before commencement of work in required head as per

nature of work. Office of the Factory Inspector is authorized at present as a registering authority.

3. GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary evidence

of payment. Registration charges will not be reimbursed.

4. The contracts for which supply or part supply of material are in the scope of GETCO, then contractors shall

deposit welfare cess on estimated cost of supplied items to GETCO on progressive basis of utilization. As this

part of welfare cess is on GETCO account, the same shall be reimbursed to the contractor on receipt of request

letter along with documentary evidence of payment. For calculation of welfare cess on supply part, valuation

as per MR shall be taken and informed to the contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

5. On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concern office. Copy of Registration certificate shall be submitted before

submission of 1st RA bill

6. Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

7. Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary evidence of

payment of welfare cess of previous R.A.Bill.

8. The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence of

payment by observing due formalities.

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9. The Welfare cess @1% is not considered in the estimate for this project & therefore , bidders are requested

8.0 SECURITY DEPOSITE / CONTRACT PERFORMANCE GUARANTEE

8.1 You will have to pay 5 % SD for the entire period of contract. The Security Deposit should be paid within 10 days

of placement of LOI in the form of DD / Bank Guarantee of Nationalized Bank acceptable to the company (GETCO)

or Government Securities valid for contract period. The original Bank Guarantee shall be kept at Circle Office,

GETCO, Jambuva.

8.2 The above Bank Guarantee will be return after successful completion of testing at bidder’s works and after

submission of 5% Bank Guarantee of the total contract value valid up to GP (36 months).

8.3 The 5 % Bank Guarantee will be returned after satisfactory completion of guarantee period (36 months).

8.4 BG of following banks will be acceptable.

Bank guarantees from following Banks will be acceptable.

(A) Guarantees issued by the following Banks will be accepted as SD on permanent basis.

1. All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD for the period up to March 31, 2026. The validity cut-

off date is with respect to date of issue of Bank Guarantee irrespective of date of termination of Bank Guarantee.

2. AU Small Finance Bank

3. Bandhan Bank

4. City Union Bank

6. DBS Bank India Limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

10. FEDERAL Bank

15. IDFC First Bank

16. IndusInd Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Chartered Bank

25. Tamilnad Mercantile Bank

26. Ujjivan Small Finance Bank

28. Ahmedabad Mercantile Co-Op Bank

29. Nutan Nagrik Sahkari Bank Ltd.

30. Rajkot Nagrik Sahkari Bank Ltd

31. Saraswat Co-Operative Bank Ltd

32. SBPP Co-operative Bank Ltd.

33. SVC Co-Operative Bank Ltd.

34. The Cosmo Co-Op Bank Ltd.

35. The Gujarat State Co-Operative Bank

36. The Surat District Co-Operative Bank

37. The Surat People’s Co-Op. Bank Ltd

38. The Baroda CentraI Co-operative Bank

39. The Panchmahal District Co-Operative Bank

40. The Kalupur Commercial Co-Op. Bank

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41. The Rajkot Commercial Co-operative Bank

42. The Banaskantha Mercanttile Co-op. Bank

43. Gujarat Gramin Bank

8.5 Payment by Cheque / Co-op Bank Guarantee / Company Guarantee is not permissible

8.6 This Bank Guarantee shall be applicable for all the bidders irrespective whether they are SSI/NSIC units.

8.7 The above performance guarantee, to be submitted by successful tenderer, towards execution period, is for the

satisfactory execution of the contract.

8.8 If the full Performance Guarantee amount/ BG is not paid/ submitted within 30 (Thirty) days after the receipt of the

LOI, then the order will be out rightly cancelled at the risk & cost of the Tenderer (at the discretion of the Corporation)

and without into any correspondences and this will be binding on the Tenderer.

8.9 The Contract performance guarantee will be discharged without any interest on successful completion of order and

only after the performance guarantee condition is fulfilled. The Contractor shall furnish Contract Performance

Guarantee(s) for the proper fulfillment of the Contract in the prescribed form within fifteen (15) days of ‘Notice of

Award of Contract (LOI)’. The performance guarantee(s) shall be as per terms prescribed.

9.0 GUARANTEE PERIOD: You should give guarantee for 36 Months from the date of commissioning of the

transformer after the completion of work. It is the responsibility of the contractor to handover the job free of all

defects. Any defects observed during GP due to bad / poor workmanship, it is the duty of the contractor to rectify /

replace the same at his own cost. It includes,

1) Attend oil leakage from whole transformer i.e. top plate, diverter switch, radiator bank headers ,CT

boxetc. by replacing gaskets etc

2) Supply/ preparation of all oil sealing gasket for whole transformer (incl. top plate)

3) Oil filtration

4) Painting of TRF

5) Test results of Transformer oil

6) Any other work carried by contractor.

10.0 PENALTY FOR DELAY:

10.1 The subject work shall be carried out by the contractor within stipulated time, which will be issued by GETCO to

the successor bidder

10.2 Any delay that may take place in subject work as per schedule, the penalty will be charged for delay beyond

schedule period will be levied penalty at the rate of 0.5% per week to value of work executed in delayed period,

subject to maximum ceiling up to 10% of the order value plus applicable taxes (if any) will be recovered.

The penalty will be deducted from bills payable either against this contract or from any bank guarantee or any other

amount payable under any other contract with GETCO.

In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised under

this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL,

MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay against

any Bank Guarantee furnished by the Contractor under this contract or any other contract with GUVNL and/or its

subsidiary companies.

11.0 COMPLETION PERIOD

11.1 The overall time limit allowed for the completion of aforesaid work (job) will be 120 days from the date of

commencement issued by concern EE (AM). However, the time limit allowed for completion of each job i.e. work

of attending oil leakage of individual transformer will be 25 Days on receipt of intimation to start the work from

concerned EE ( AM) . Over & Above, you have to start work of particular location/ job within 7 days from the

intimation of concerned EE (AM), otherwise Rs. 1000/- plus applicable taxes (if any) per day as a penalty will be

deducted from the bill.

12.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract documents/furnishing of

Security Deposit and on execution of work.

Payments will be made after observing GETCO general procedures by concerned AM Division after completion of

a. 90% payment of total amount of works done will be made on submission of RA Bills. The payment will

a. 90% payment of total amount of works done will be made on submission of RA Bills. The payment will

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be made within 60 days, after submission of bill to concerned EE (TR) / SE (TR).

b. Balance 10% will be made in final bill (Triplicate) after satisfactory completion of work i.e. successful

testing & commissioning work & fulfilled the tender requirement along with required data duly approved

or signed by concerned EIC.

PAYMENT TERMS UNDER MSME ACT:

(1) You have to update your MSME detail on GETCO’s website by following link https://getco.co.in/msme/ (and

intimate to concern bill submitting office with copy to this office).

(2) The payment will be made within 45 days from the *date of acceptance or the **date of as deemed

acceptance of goods or services i.s After submission of all required documents as per at terms & time to

time circular issued by GETCO’s corporate office as well as statutory requirement to process the bill.

14.0 The contractor will have to give indemnity bond on Non-judicial Stamp paper of value Rs. 300/-to GETCO for material

as per attached format. The cost of stamp paper will be born by the contractor.

15.0 Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our Circle office

Jambuva before commencement of works as per GETCO’s prescribed Performa. The cost of stamp paper will be born

by the contractor.

16.0 The contractor will have to give safety cum indemnity on Non-judicial Stamp paper of value Rs. 300/- to GETCO against

any possible claim of compensation for damage to contractor’s staff or any of third party during the execution of work.

The cost of stamp paper will be born by the contractor.

17.0 FAILURE TO EXECUTE ORDER: In case of failure on the part of you to cope up with the works within the specified

period, the same will be got executed through other agency at your risk and cost even at higher rates and the difference

in amount, if any, will be recovered from your other pending amount available with GETCO.

18.0 In case of poor progress / performance said work of transformers, GETCO reserves the right to curtail the quantity. If

performance is too poor, cancellation of order in part or the whole will be considered. The GETCO reserves the rights

for cancellations without any liabilities and assigning any reasons.

19.0 INSURANCE: The comprehensive policy for transit insurance of the transformer is to be obtained by repairer.Once

the receipt is signed by the repairer, the transformer will be in his custody and he will be responsible for any loss to the

transformer by way of fire, theft, damages etc till the repaired transformer is handed over to the company’s

representative. To secure the transformer against damage during work at site suitable policy of reputed insurance

company shall be obtained by the bidder. The amount will be reimbursed to repairer (along with survey charges, if

applicable) by GETCO on submission of the copy of the policy to the concerned EE ( AM) .

Initially repairer at his cost will insured the transformer against fire, theft, damages etc. The cost of the transformer

will be informed by the concerned EE (AM) / SE . The same will be submitted to the concerned EE (AM) before start

20.0 The rates are inclusive of required man power, tools and tackles, crane facility, testing of Oil charge etc.

21.0 Contractor shall submit the time schedule (bar chart), resources mobilization, safety plan, storage and men

power plan before commencement of work.

22.0 As regard damage the materials, equipment and worker of the contractor, he himself will be responsible. If there is any

compensation to be paid in respect of “WORKMAN” compensation act of any other statutory provisions, the same will

have to be paid by the contractor direct. If he thinks fit he may take necessary insurance cover, at his cost.

23.0 The quantum of the work as mentioned in estimate/ schedule –‘B’ is tentative and it can be varied or differed as per

site condition. The payment shall be made only on actual work executed or order quantity, whichever is less.

24.0 The tenderer will be abided by and fulfill all the terms and provisions of the “Tender & Contract” for works as applicable

and incase of any default there to the GETCO shall forfeit the S.D. or any other action as may be decided by SE (TR)

25.0 The cost of damages, if any will be recovered from the Contractor’s bill. The assessment of which will be done by field

Engineer at his sole discretion and his decision shall be binding to the contractor and shall be considered as final and

unchallengeable.

26.0 No part rate or reduced rate shall be allowed in final bill.

27.0 The contractor has to follow all labour laws, safety rules and regulations. The GETCO does not take any responsibility

in case of accident or injury to the workers. The safety/ security of men, materials and equipments shall be sole

responsibility of the contractor.

28.0 The compliances of all Central/ State Govt. rules, safety and insurance rules etc. and that of local body, is a must

condition for the agency.

29.0 The Gujarat Energy Transmission Corporation Limited does not bind itself to accept the lowest or any tender. GETCO

reserves the right to reject any or all tender without signing any reasons whatsoever.

30.0 The subjected work should be commenced immediately from the date of receipt of instructions from office and should

be completed within thereafter.

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31.0 The tender includes all minor accessories and items of work which are not have been specifically mentioned in the

specification schedule etc. but are essential for completion of work. The contractor will not be eligible for any extra

payment in respect of such minor accessories and items of work.

32.0 Tenderer will be qualified only who have submitted all the required documents as mentioned in tender.

33.0 No higher rate or revised rate will be applicable for the work, if work is held up/ closed due to whatever so reasons.

34.0 GETCO will not pay any idle charge for any site conditions or any circumstances.

35.0 In case of any dispute/ doubt, the decision of SE (TR) Jambuva shall be unchallengeable, final and binding to the

36.0 The contractor has to remain in close day to day contact with Engineer in charge of work i.e. who will issue detailed

instruction for the commencement of the work.

37.0 Contractor will abide by and fulfill all the terms and conditions and general terms and condition of the contract for works

available in the office.

38.0 All other general terms and conditions as prevailing in the GETCO shall be applicable to the contract.

39.0 The contractor will have to complete entire job as per directive and instruction of Engineer in charge. If he fails to do

so entire work will be carried out at contractor’s risk and cost.

40.0 The contractor must engage sufficient knowledgeable persons round the clock, exclusively for oil filter machine

provided by GETCO for oil filtration work. No loss of oil should occur and in case if occurs; its cost will be recovered

from contractor’s bill. The contractor has to apply sufficient nos. of cycles for oil filtration works as decided by the

Engineer in charge.

41.0 The tender shall be issued to only the experienced contractor who has completed such job of similar nature and

magnitude satisfactorily in time. However, filling of on line tender, does not qualifies the tenderer to offer the bid.

42.0 Tender offer without payment of EMD required certificate, documents, list of tools, tackles, equipments etc. required

for execution of job will be out rightly rejected without assigning any reason thereof and decision of Superintending

Engineer (TR), GETCO, Jambuva will be final and unchallengeable.

43.0 The Contractor will be governed by The GETCO’s general conditions of works contract. The Booklet will be available

in the concerned office in any working days. In the event of placing order, the contractor will have to sign this booklet

along with other document and agreement. All the usual terms and conditions of the GETCO, through the same might

have not been mentioned in this specification or contractor booklet will applicable to this contract, and the decision of

the Superintending Engineer shall be binding on the contractor.

44.0 After completion of the work, all the surplus materials issued by the GETCO shall be returned by you to the respective

center of the GETCO as per instruction of Engineer in charge at your cost.

45.0 Specification in any items mentioned in tender are subject to change without any prior notice and binding to the

46.0 The contractor shall not refuse to execute the work order at any time and it will be his sole responsibility to execute

and complete this work as per the instruction of Engineer in charge.

47.0 For shortages of any materials issued by the GETCO for the work, recovery shall be made from you, on the basis of

prices of the materials (prevailing on the date of settlement of materials account) plus 15% supervision charges plus

GST as applicable.

48.0 No subcontractor, Power of Attorney shall be allowed without prior approval of competent authority.

49.0 All the materials issued by GETCO shall be transported to the work site on same day and to be preserved in safe

custody failing to which GETCO shall initiate legal action. Similarly as per instruction of Engineer in charge, you have

to credit the material at GETCO store without any loss of time failing to which GETCO shall initiate legal action.

50.0 No tools, tackles, manpower, crane facilities etc. will be provided by the GETCO.

51.0 The contractor has to submit the list of tools, tackles, equipments with him along with his tender offer. The tender

without this list and other required documents (as mentioned above herein the tender) should be rejected out rightly.

52.0 The bidder shall specifically note that GETCO will not pay any extra amount towards any type of claim except for the

description indicated in Schedule – ‘B’. The party has to carry out all other/ additional required activities/ works as

directed by Engineer in charge which is not mentioned in Schedule but required to be completed as per site condition

and for this work no extra payment shall be made by GETCO.

53.0 SAFETY CLAUSE

The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time

without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement

and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless the statutory

provisions are more stringent.

(Stamp & Sign of Bidder) 43 | P a g e

1. In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency or outsider due

to negligence or non-compliance of GETCO safety norms then in addition to the compensation and liability as

per statutory requirement, contractor / agency shall be penalized as under:

Sr. No Amount of Contract in Rs. Penalty amount

1 Up to 1 Lac Rs.5000/- plus applicable taxes( if any)

2 Above1 Lac to 10 Lacs Rs.40000/- plus applicable taxes( if any)

3 10 to  100 Lacs Rs.100,000/- plus applicable taxes( if any)

4 > 100 Lacs 1.0 %plus applicable taxes( if any)

1. The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of fatal/Non-fatal

accident occurred to human being.

2. The GETCO investigating officer findings in to accident shall be final and binding to the contractor /Agency.

3. Safety Requirement:

i) Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s site in charge

and supervisor. Safety document shall be handed over and vital safety norms and key points of safety related

to project shall be explained and recorded for commitment by erection contractor. Such records are mandatory

for clearing first erection bill.

ii) During site visit by GETCO official of Executive Engineer and above rank, the following checks during execution

of work shall be covered.

I. Safety equipment available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

II. Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

III. T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

iii) If above-mentioned safety requirements found violated in any of the above three conditions shall attract penalty

of Rs.1000/- plus applicable taxes( if any) per occasion. (Max.Rs.3000/--for violation of three conditions)

iv) During subsequent visit, if violation is found, then double penalty plus applicable taxes( if any) as applicable

shall be deducted from the bill of the Contractor/Agency.

TECHNICAL TERMS AND CONDITIONS:

1. TECHNICAL KNOW-HOW:

Qualified, experienced and efficient engineer should supervise the various activities such as dismantling & assembling

of various costly accessories viz. Top plate having core & winding assembly, bushings, header or radiator assembly

(if required). Date-wise record of various activities should be maintained by you. List of qualified engineers with their

experience should be furnished with the offer.

2. TRANSFORMER OIL:

GETCO will provide fresh transformer oil if required at site during the said work of the transformer. GETCO shall

deliver fresh transformer oil in barrels for filling as per the name plate detail of transformer free of cost at site. The

same should be filled through 4500/6000 LPH two stage ultra high vacuum filter machine in presence of GETCO

Engineer. Filtration and filling of oil should be completed in accordance with the IS: 6034-1974, with latest amendment

if any. After commissioning of transformer, the oil sample shall be sent to ERDA for confirming the oil quality as per

IS 1866-2000 or with latest amendment including DGA test. The testing charges will be borne by you.

3. TESTING OF TRANSFORMAER:

The transformer will have to be tested for all routine tests as per IS 2026/1977 with latest amendment in the

presence of your representative as per attached Schedule by GETCO.

(Stamp & Sign of Bidder) 44 | P a g e

Before & after(24Hrs) commissioning of transformer at site, oil sample of transformer is to be duly signed &

sealed by GETCO’s Engineer sent to ERDA for confirming the oil quality as per IS: 1866-2000 & DGA.

The tan delta of bushings, windings & SFRA shall be carried out before and after overhauling work. GETCO will

carry Tan delta & SFRA. You will remain present & shall co-operate with GETCO.

The value of insulation between the core lamination to end frame, core lamination to tank and between end

frame to tank (if end frame is isolated from tank) shall be at least 1 MΩ with test voltage of 2KV for 60 seconds.

4. IR value of the winding should be achieved as per relevant IS or to the entire satisfaction of the Engineer in charge.

5. Bidder should furnish the list of equipment available with them for carrying out the works at site at the time of quoting

the rates, so that the ability to execute the subject work can be assessed. All tools and tackles including vacuum,

pump, filter machine ( as per is 6034/1971), oil jet vacuum pumps and crane required for overhauling of transformer

will have to be arranged by you at your risk and cost.

6. Old Filter pads should be replaced by new one in presence of GETCO supervisor before starting oil filtration work.

7. During overhauling work, the required quantity of gaskets for main tank, inspection cover, values, HV/LV bushings,

pipe lines and other parts are to be provided by contractors. These gaskets should be of original size & thickness.

8. Your authorized person has to remain present on the site. You shall ensure workmanship of good quality and shall

arrange for qualified supervisors / Engineers and complete

labours who are skilled, careful and experienced in this work.

9. No compensations will be paid for any stoppage of work due to technical reasons.

10. All radiators, conservator tank shall be flushed properly and the same shall be attended to prevent the leakage.

11. The contractor shall have to follow the instruction of the manufactures representative.

12. The contractor shall have to arrange for blanking plats, nuts – bolts and any other miscellaneous items required during

the execution of the work.

13. The overhauling work should be commenced immediately from the date of receipt of instructions from Circle / Division

office and should be completed within stipulated time limit.

14. The contractor will have to arrange for the following consumables & equipments:

1. Required lifting & shifting arrangement. (i.e. Adequate size of Crane & Nos.of Crane for lifting of top

plate, bushings)

2. Required filter machine of 4500/6000LPH capacity

3. Required nitrogen cylinders.

4. Oil BDV testing kit (up to 90KV).

5. IR tester min. 5KV.

6. Pressboard crepe paper cotton tape etc.

7. Rubberized cork sheet for gasket as per IS 4253 Part-II -1980 Grade RC- 80 C of approved make.

8. Rubber adhesive.

9. Nylon washer for air release plugs.

10. Air compressor and spray painting equipments.

11. All other tools & tackles.

12. Degassing column with separate vacuum pump.

13. Dry air generator (Must for 132KV units)

14. Fire extinguishers

16. Oil sampling bottles

17. Fresh silica gel

(Stamp & Sign of Bidder) 45 | P a g e

SAFETY CUM INDEMNITY BOND

(On Non-judicial Stamp paper of value not less than Rs.300.00)

KNOW ALL MEN BYTHE SEPRESENTS that we, By this SAFETY CUM INDEMNITY BOND

Executed on this ______ Day of 2026.I/We Having Registered Office (here in after called “THE

CONTRACTOR” which expression shall mean and includes my/our heirs, executors, administrators

and legal representatives, successors and permitted assigns)do hereby binds myself/ ourselves and

also our company/firms after having the power to bind by this promise and undertaking in favour of

the Gujarat Energy Transmission Corporation Limited (GETCO),Vadodara State Transmission Utility

under The ElectricityAct,2003 having its registered office at Sardar Patel Vidyut Bhavan, Racecourse,

Vadodara.(here in after called as GETCO, which expression shall mean and include its legal

representative, administrators as signs)has agreed under the terms and conditions of the contract no.

and____________ for the contract of the value of Rs _________ interalia on Production of Safety

cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to

the extent of Rs._____________________Rupees only against any losses or damages, costs, charges

and expenses caused to or suffered by reason of the CONTRACTOR while Project, R&M, O&M work

including work carried out by outsourcing agency, failing to take proper care or not complying the

guidelines given hereunder as per Annexure-A and instructions which may be given from time to time

during the continuance of the contract and we further undertake to unconditionally pay the amount

claimed by the GETCO on demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/ have been awarded to execute the job/works under order

by the GETCO after having observing necessary formalities, the details of which is described in the

order no._______________________________dated__________ and whereas the said job/works

will be /likely to be done in places covered under Employees’ State Insurance Act, 1948 (ESI) and /or

the Workmen Compensation Act,1923 and /or other laws relating to the Labour Management and

Welfare Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to

execute this Safety cum Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines

as per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there

has been any breach of the guidelines as per Annexure-A of this bond and as to the extent of the loss,

damages, costs, charges and expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because

of the change in the constitution of the GETCO or for the extension of the time limit or for any other

We the CONTRACTOR further agrees to the given terms and conditions:

a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from

all claims, actions, proceedings and risk, damage danger to any person whether belonging or not

belonging to the. CONTRACTOR.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages

any proceedings in respect of any of its employee / workmen under the Workmen Compensation

Act or any other laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order mentioned hereinabove

issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per

Annexure-A or terms and conditions / formalities within the meaning of Employees’ State Insurance

Act,1948 (ESI) or Workmen Compensation Act 1923 or any other laws relating to the Labour Welfare

for the time being in force, and also has not observed the safety norms in accordance with the law

prevailing at the place of work/job to the satisfaction of the GETCO, the GETCO shall have the right

(Stamp & Sign of Bidder) 46 | P a g e

to stop the execution of work/job and the period of such stoppage shall not be taken into account for

the calculation of the total period of completion of work for which the CONTRACTOR is responsible

to complete the work/job and it will be deemed that discontinuance was due to default of the

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any

such compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any

other reason, the GETCO shall have the right to recover the said amount from any amount

receivable by GETCO or any bank guarantee deposited or anything payable whether in connection

with this contract or other contract by the CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any

guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum Indemnity

Bond, GETCO shall have right to terminate the contract of work issued to the CONTRACTOR.

f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of

agency or outsider due to negligence or non-compliance of GETCO safety norms then in addition

to the compensation and liability as per statutory requirement, contractor / agency is hereby agreed

to pay the penalty amount as given below:

Sr. no Amount of Contract in Rs. Penalty amount

1 Up to 1 Lac Rs. 5000/- + applicable taxes( if any)

2 Above 1 Lac to 10 Lacs Rs. 40,000/- + applicable taxes( if any)

3 10 Lacs to 100 Lacs Rs. 1,00,000/- + applicable taxes( if any)

4 More than 100 Lacs 1.0 % of contract value + applicable

g. I/We the CONTRACTOR here by confirm that in case of any dispute/ difference for settlement of

claims under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/ work is

performed or as per GETCO norms shall have the jurisdiction to decide the rights &liabilities of the

parties while adjudicating the matter of claims under this Safety Cum Indemnity Bond.

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in

Writing on the CONTRACTOR’s application after the Contractor has discharged all his obligations

under the order mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the

GETCO under the said order. The Safety cum Indemnity Bond shall be valid for a CONTRACT

PERIOD and renewable thereof (Claim Period).

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are in

addition to And not by way of limitation or substitution for any other guarantee, indemnities Here to

before given to the GETCO by the CONTRACTOR and this indemnity does not Revoke or

limit such indemnities or guarantees. IN WITNESS WHEREOF the Parties hereto have executed

this indenture the day the year First hereinabove written.

(Signature with seal of The CONTRACTOR)

In the presence of:

(Stamp & Sign of Bidder) 47 | P a g e

PROFORMA FOR CONTRACT AGREEMENT

(Non Judicial Stamp Paper of Rs. 300/-)

This Agreement is made at BARODA the_____________ day of ___________ in the Christian Year

Two thousand twenty five between M/s. _____________________________________ (address of

office) ________________ (hereinafter referred to as “THE CONTRACTOR” which expression shall

unless excluded by or repugnant to the contract include its successors or permitted assigns) of the

ONE PART and the Gujarat Energy Transmission Corporation Ltd, having their Head office at Vidyut

Bhavan, Race Course, Baroda 390 007 (hereinafter called “The GETCO” which expression shall

unless excluded by or repugnant to the context include its successors or assigns) of the other part.

WHEREAS the aforesaid GETCO has accepted the tender of the aforesaid contractors for

hereinafter called “the works” and more particularly described and enumerated or referred to in the

specification, terms and conditions prescribed in the order letter, covering letter and other letters and

schedule of price which for the purpose of identification have been signed by Shri

---------- on behalf of the GETCO, a list whereof is made out in the Schedule hereunder written and

all of which said documents are deemed to form part of this contract and included in the expression

“The works” wherever herein used, upon the terms and subject to the conditions hereinafter

AND WHEREAS THE GETCO has accepted the tender of contractors for the construction of the said

works for the sum of Rs. _______________ Rupees (_______________

________________________________) upon the terms and subject to the conditions herein

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.

1. The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein or there from respectively or are reasonably necessary for the

completion of the works as mentioned and at the times, in the manner and subject to the terms and

conditions and stipulations contained in this contract, and in consideration of the due provision,

executions, supply and completion of the works agreed to by the contractor as aforesaid the Board

doth hereby covenant with the contractor to pay all the sums of moneys as and when they become

due and payable to the contractors under the provisions of the contract. Such payment to be made at

such times and in such manner as is provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and

without prejudice to the rights of the Board to enforce penalty for delays and / or any other rights

whatsoever including the right to reject and cancel on default or breach by the contractor of the

conditions and the covenants as stipulated in the general conditions, specifications, forms or tender

schedule etc. attached with GETCO’s Order No.

3. The contract value, extent of supply & erection works, delivery dates , specifications and

other relevant matters may be altered by mutual agreement and if so altered shall not be deemed or

construed to mean or apply to affect or alter other terms and conditions of the contract and the general

conditions and the contract so altered or revised shall be and shall always be deemed to have been

subject to and without prejudice to said stipulation.

List of documents forming part of the contract:

1. GETCO’s Tender Specification No. ____________ and contractor’s offer opened on dated

2. GETCO order No. Dtd. _____ / ______/

3. Contractor’s acceptance of order vide letter no. _______________.

(Stamp & Sign of Bidder) 48 | P a g e

4. Contractor’s Partnership Deed dtd. ________________.

5. Contractor’s Power of Attorney / Board Resolution authorizing person to sign on behalf of Firm.

In witness whereof the parties here to have set their hands and seals this day and month, year first

1) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

For and behalf of M/s. __________________ (Signature)

In the presence of (Full Name, Address and Signatures)

2) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

for and on behalf of Gujarat Energy Transmission Corporation Ltd

In the presence of name, Full address and Signature:

(Stamp & Sign of Bidder) 49 | P a g e

(Non Judicial Stamp Paper of Rs. 300/-)

KNOW ALL MEN BY THESE PRESENTS that we, Messer’s

“the Contractor” which expression shall, where the context so admits, include their heirs, executors,

administrators and legal representatives, successors and permitted assigns) are hereby held and firmly bind

unto the Gujarat Energy Transmission Corporation Ltd (hereinafter called “the GETCO” which expression shall,

where the context so admits, include its successors and assigns) to refund the full amount of materials supplied

by the GETCO under the terms and conditions of A/T No. _________________

________________________________________ dated ________________ against any loss damage or

deterioration of whatsoever nature occurs to said materials supplied by the GETCO and which are in the

custody of the contractor at their works site, on behalf of the GETCO, at ____________ (name of line)

_______________ and / or if any of the said materials, when inspected by any officer authorized by the GETCO

in this behalf, is found to be damaged, lost, deteriorated in quality or quantity, the contractor hereby agrees to

bind himself to indemnity and at all times keep indemnified the GETCO against all loss, damage and

deterioration to the any material supplied by the GETCO during his custody and shall pay in cash on demand

from the GETCO within 30 days the market value of such materials which is lost, damaged or deteriorated in

full to the GETCO and shall also hereby authorize the GETCO to deduct the said sum from any sum due to the

contractor or any sum which may at any time become due to the contractor under the above referred contract

or any other contract entered into by the contractor with the GETCO.

AND WHEREAS the contractors do hereby agree to be responsible for the safe custody and protection and

preservation of the said materials against all risks, excluding war risks and against loss, damage and

deterioration of whatsoever nature in respect of the said materials while it remains in the custody and possession

of the contractor.

AND WHEREAS the said materials shall at all times be open for inspection by any officer authorized by the

GETCONow the conditions of the above written bond are such that the contractor shall pay the full amount

forthwith to the GETCO in the event of loss, damage or deterioration or whatsoever except due to circumstances

arising out of war in respect of the materials supplied by the GETCO and shall fully and effectually indemnify

and keep indemnified to the GETCO against such loss, damage and deterioration.

The contractor shall keep the said materials open at all times for inspection by the officers authorized by the

GETCO and produce at anytime when demanded.

THE WITNESS WHERE OF: We the

(Signature of contractor)

Hereto signed at ___________________

In the presence of

____________address ______________ (Signature)

_____________address ______________ (Signature)

(Stamp & Sign of Bidder) 50 | P a g e

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS

DEALING / BLACKLIST THEREOF.)

Sub: UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS

DEALING/BLACK LIST THEREOF

Ref:‐Tender No.______________

All bidders will have to furnish the following undertaking duly filled in, signed and stamped

for each quoted item of the tender along with technical bid.

Authorized signatory of M/s._________________________________________

and thereby certified that M/s.___________________________________________

and their proprietor/any partner/any director of the firm is not stop deal and /or banned for

business dealing and /or black listed by GUVNL/or their any subsidiary company

viz.GSECL/GETCO/MGVCL/PGVCL/UGVCL/DGVCL.

Signature of tenderer

(Stamp & Sign of Bidder) 51 | P a g e

Vendor must fill up below details & should place at the top of the Technical Bid.

1 PRICES: (FIRM ONLY)

(Please Specify YES / NO.)

2 SECURITY TERMS AGREED:

(please specify YES / NO)

3 P.G. TERMS AGREED: (wherever applicable):

(P.G. performance Guarantee) (please specify

4 VALIDITY OF THE OFFER AGREED:

(Please specify YES/NO.)

5 PAYMENT TERMS AGREED:

(Please specify YES/NO.)

6 ITEMS OFFERED:

7 TELEPHONE NOS. & FAX NO.

8 Authorized person of the firm

9 If vendor Registration is done: (Please submit

copy of vendor registration approval letter in

(Stamp & Sign of Bidder) 52 |

Details of experience in last two years from the due date of tender

Sr. Order Nos. of sub- Date of fully order

Name of reference Order stations/feed of completi execute unde

No. s/s no. & Date value er bays completi on d r

A Gujarat Energy Transmission Corporation Ltd.

B Other state electricity board

C Private Firms

(Stamp & Sign of Bidder) 53 |

List of work completion certificate submitted with technical bid

Name of the authority by

Sr.No. Name of work whom the work completion Reference No. & Date

certificate issued

(Stamp & Sign of Bidder) 54 |

(DEVIATIONS IF ANY -TO BE GIVEN IN TECHNICAL BID)

SCHEDULE OF DEVIATIONS

All deviation from the General Conditions shall be filled in by the BIDDER clause by clause in

SECTION CLAUSE NO. DEVIATIONS

The BIDDER hereby certifies that the above mentioned are the only deviation from General &

Technical Terms and Conditions of Contract.

SIGNATURE: _________________

DESIGNATION: _______________

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly

specified below in this sheet. If there are no deviations offered, it should be clearly

mentioned on this page.

Deviation offered to Deviation offered

Chapter No, Clause No. of

the tender document

Gujarat Energy Transmission Corporation Ltd.

Qualification Requirement.

Contractor must fill up below details & should place at the top of the Technical Bid.

Sr List of Documents

1 Registration Class – with valid up to

3 Partnership deed/Proprietor (Notarized

4 Power of Attorney (Notarized copy)

5 Bl. Sheet / P&L A/C, Statement of last

6 Latest Solvency certificate. Rs. Lacs issued by Bank,

8 GST registration No (Form ST-2)

9 Experience certificate – form 3A of last

5 years (minimum value of similar work

done should be equal to or more than

50% of estimated cost

Signature of Tenderer Company’s Round

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

JAMBUVA, VADODARA-390

Tender No: JTC/ 26-27/ n-36

“Work of attending oil leakage of total 05 nos. of 66/11KV Power

Transformers under Koyali AM division under Jambuva Circle.”

To be submitted on line through n-code only.

PRICE BID – JTC / 26-27 / n-36

Work of attending oil leakage of total 05 nos. of 66/11KV Power Transformers under Koyali AM division under

Sr Item Description Qty Rate Amount (Rs.)

1 Draining of complete oil in oil storage tank. Before draining the oil the 5 Job 11,202.67

oil in transformer tank should be heated up by a separate hot oil

circulation at around 70C so that when the oil is totally drained out the

core & winding assemble will have temperature higher than ambient.

It should not be exposed without oil for more than 12 hours. The

assembly should be filled with nitrogen or should be subjected to

vacuum. before draining the oil the external surfaces of tank & fitting

should be cleaned to locate the point of oil leakage.

2 Dismantling & erection of all the fittings & accessories of the 5 Job 76,773.00

transformer such as HV & LV Bushings, conservator, explosion vent,

Buchholz relay, radiators, top cover, inspection cover, various valves

,stacking/shifting of material in the site store etc.(including hiring of

3 Supply/preparation & replacement of all the oil sealing gaskets made 5 Job 95,178.50

from rubberized cork sheet confirming to grade RC 80c of IS

4253(Part-II) for whole transformer ( including top plate)

4 Complete overhauling of OLTC which includes. (i) Untanking diverter 5 Job 30,664.33

switches (ii) Hot oil washing of diverter & selector chamber after

untanking (iii) Cleaning of fixed & moving contact (iv) Tightening of all

the clamping ,connectors & hardware (v) Supply & replacement of all

the oil seals & gaskets. (vi) Greasing of gears in driving mechanism

(vii) Replacement of lubrication oil in gear box.

5 Oil filtration after completion of the drying out cycles. The new/used 5 Job 76,452.17

oil stored in oil storage tank to be filtered till the oil BDV & PPM value

are achieved as required by IS 1866-2000. Oil filtration should be

done through the separate degassing chamber with separate vacuum

pump to get better dehydration of oil. PI value is to be taken every

hours during filtration process. Oil filling in main tank under vacuum

keeping radiators isolated after ensuring BDV more than 60 & ppm

less than 10 in storage tank. Oil filling in radiator banks & conservator

tank after ensuring BDV & PPM value in storage tank as above.

Mixing of main tank oil with radiator oil & filtration of mixed up oil.The

filter machine used for filtration should be two stage, high vacuum

machine of minimum 6000LPH Capacity. After filtration, the oil will be

tested for BDV in presence of GETCO engineer at site. The BDV

should meet requirement as per IS 1866-2000.After filtration the oil

sample will be tested for water content (PPM) test at ERDA OR NABL

Accredited laboratory.The result should meet requirement as per IS

1866-2000.Testing of oil for DGA at ERDA OR any NABL Accredited

laboratory .( New filter pads to be provided in presence of GETCO

engineer before starting filtration work)

6 Degreasing and de-rusting of all the external surface of tank and 5 Job 64,567.50

fittings. Applying one coat of metal primer at the rusted spots. Spray

painting of the transformer tank externally with two coats of high

glossy heat resistive gray paint. Shade no.631 IS 5 is to be followed.

(Main-Tank+Radiator+conservator+accessories+fittings)

B) Percentage above / below = ______ % of ( A ) above / Below Amount Rs.

C) Total quoted price (A + B) Rs.

D) Add: GST @ ________ on ( C) Rs.

E) Total ( C +D ) Rs.

Note : GST and Workers Welfare Cess will be reimbursed on production of documentary evidence of payment made

to appropriate Government Taxation Department as per Govt. /GETCO’s rules

Superintending Engineer

I/We have read and clearly understood the terms, conditions, Schedule ‘B’ and Technical specifications put by GETCO

I/We hereby accept all the conditions and specifications of this tender document, and accordingly, I/We am/are willing to

carry out the work at _________________% (in words _____________percentage) above/below the estimated cost.

Accordingly the total amount of my/our tender works out to Rs.____________________

SIGNATURE OF CONTRACTOR.

(With rubber stamp/seal of the company)