Supply of 8 Meter/ 200 Kg working Load Readymade, Prestressed Concrete (PSC) Poles for two-year duration [Sept-2026 to Aug-2028]

9 Date of opening of Technical Bid Physical as well as online 18-04-2026 at 12.30 Hrs.

10 Date of On line Opening of Price Bid (Tentative, if possible) 20-04-2026 at 12.00 Hrs.

All the bidders, in respect of tender item must have valid /Provisional vendor registration with the

GUVNL or their subsidiary companies viz., PGVCL/UGVCL/MGVCL/DGVCL prior to the date of

opening of Price bid of the tender otherwise their bids will not be considered eligible and as such,

their Price bids will not be opened.

Signature of Tenderer: Place: Date: Company’s Round Seal:

UTTAR GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

CIN – U40102GJ2003SGC042906 Website: www.ugvcl.com e-mail: [email protected]

TENDER NOTICE No. UGVCL/CIVIL/PSC POLE-8M/2026-28/326

(a) All the relevant documents as per requirement of the Tender are to be submitted electronically

on n-procure platform only. Only documents pertaining or documents required at Preliminary &

Technical stage like but not limited to proofs of submission of Tender Fee, EMD, Valid vendor

registration letter, GST certificate, updated UDYAM certificate & other certificates mandated for

exemption of EMD, any declarations especially asked in physical, etc. shall be submitted

physically along with the Tender Fee, EMD envelope in sealed cover. The physical documents

must reach this office on OR before the due date and time for submission of documents

mentioned in the tender notice. Moreover, all such documents should be strictly submitted by

RPAD/speed post only. Otherwise the offer will not be considered and no any further

communication in the matter will be entertained.

(b) If any deviation found in Data/Details/Documents between on line offer (e-tendering) and

physically submitted documents (Tender document fee, EMD, Vender Registration, other

documents etc.) of bidder, offer of the same bidder will not be considered and no any further

communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit

the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will

not be opened and only on -line submitted price bid will be considered for evaluation.

(c) It is mandatory for all the bidders to submit their tender documents by both forms viz. on-line

(e-tendering) and physically (applicable for documents asked I physical form only) in schedule time.

If tender documents submitted in only any one form, say either by on-line or physically, in that case

the same tender will not be considered.

(d) Remarks for Price Bid:- Applicable GST rates needs to be mentioned in applicable Clause No.

(Unit GST rate in Rs.) of price bid and in case of bidders opting for composition scheme, “C” shall be

mentioned and amount in Rs. Shall be “0” (Zero) in applicable Clause No. in online price bid.

Note:- Bidders should be in touch with websites https://ugvcl.nprocure.com & www.ugvcl.com

for information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

Any technical questions, information & clarification that may be required pertaining to this inquiry

should be referred to Chief Engineer (OPERATION), Uttar Gujarat Vij Company LIMITED Regd. &

Corporate Office, Visnagar Road Mehsana -384001, via a letter or to SE (Civil) at [email protected]

UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Chief Engineer (OPERATION)

UGVCL, R&C Office, Mehsana

Signature of Tenderer: Place: Date: Company’s Round Seal:

UTTAR GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

CIN – U40102GJ2003SGC042906 Website: www.ugvcl.com e-mail: [email protected]

TENDER NOTICE No. UGVCL/CIVIL/PSC POLE-8M/2026-28/326

Download Tender Documents in (PDF Format) which consists of:

 Tender Notice with Schedule “A”

 Technical terms and conditions

 Commercial Terms & Conditions

 8M PSC pole drawing

 PSC Pole Purchase Policy and subsequent amendments

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 ( Gujarat )

Email: [email protected]

Other terms & conditions are as per tender documents

Signature of Tenderer: Place: Date: Company’s Round Seal:

UTTAR GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

CIN – U40102GJ2003SGC042906 Website: www.ugvcl.com e-mail: [email protected]

TENDER NOTICE No. UGVCL/CIVIL/PSC POLE-8M/2026-28/326

NOTE: IMPORTANT

The quantity to be purchased will be decided by UGVCL. The UGVCL reserve the right to reduce /

enhance the tender quantity as per their requirement at the time of finalization of the tender.

If the physical documents (which are required in physical form) of tender will not reach to this

2. office within mentioned date & time, offer will be out rightly rejected even of successful

submission of On Line Tender.

MINIMUM TENDER QUANTITY TO BE OFFERED /QUOTED

The Bidder, who submits their Bid for a minimum quantity of 8000 poles per annum (i.e. 16000 for

02 years), shall only be considered for price evaluation. Company shall not consider the Bid of any

firm, who quotes for lesser quantity than the minimum quantity.

4 Bidder has to quote ex-factory rate in the bid and GST to be mentioned separately.

New bidders who do not have a valid vendor registration (i.e. final vendor registration) at the time

of submission of bid, shall have to pay EMD compulsory as specified in tender notice for New

suppliers (not having valid V.R.).

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries

of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration

Certificates for the item under Tender will be eligible for exemption from payment of EMD on

submission of attested copies of their (SSI/MSME Part-II / Udyog Aadhaar Memorandum/Udyam

Registration certificate) & CSPO / NSIC / DGS&D (However, only “UDYAM REGISTRATION

CERTIFICATE” out of (SSI/MSME Part-II / Udyog Aadhaar Memorandum/Udyam Registration

certificate) shall remain valid from 1st April-2022 OR from the date as amended in future by the

Ministry of Micro, Small and Medium Enterprise (MSME), Govt. of India) in EMD Cover.

Clarification of tender commercial terms and condition No. 8 (B) “Conditions for New suppliers”

The new bidders who were issued the provisional vendor registration in previous tender will have

6 to submit the documents as described in DOCUMENTS TO BE ENCLOSED WITH VENDOR

REGISTRATION FORMAT of tender commercial terms and conditions. The provisional vendor

registration issued in previous tender will not be considered in this tender.

DELIVERY PERIOD:

The delivery of the material against this tender shall be completed within two years on equal

monthly basis as per the clause no. 25 “DELIVERY SCHEDULE OF UGVCL” of tendered commercial

terms and conditions.

If the quantity offered by the bidder is reduced while placing the order, in that case delivery

period quoted by the bidder will be adjusted proportionately.

Signature of Tenderer: Place: Date: Company’s Round Seal:

UTTAR GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

CIN – U40102GJ2003SGC042906 Website: www.ugvcl.com e-mail: [email protected]

TENDER NOTICE No. UGVCL/CIVIL/PSC POLE-8M/2026-28/326

If the poles, which are tested, accepted and paid, are found defective due to use of inferior quality

of materials or poor workmanship within the period of 12 months from date of supply, the

8 Supplier shall have to replace the same "free of cost” within three months from the notifying the

defects. If the same are not replaced within time limit, the UGVCL reserves the right to recover

same amount from the Bills without prejudice to any other rights.

Supplier will be responsible for the poor performance of the materials for the respective

guarantee period.

In case UGVCL finds that there is an attempt of cartel in the prices, UGVCL reserves the right to

consider or reject any or all the parties offer without assigning any reason thereof.

Bank Guarantee against Execution Period & Warranty Period:

The Bank Guarantee against Execution Period & Warranty Period is applicable as per Clause No.

of the commercial terms & conditions and this will be in line with the specifications.

“NO STAGE-WISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”

DELAYED AND LATE TENDERS:

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE DATE

11 AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE TO POSTAL SERVICE OR

ANY OTHER REASONS AND UGVCL SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF

TENDER / SAMPLE. ANY CORRESPONDENCE IN THIS MATTER WILL NOT BE ENTERTAINED.

Agreement to be executed by Successful Bidder:

All the successful bidders have to execute Agreement in Prescribed format.

PRICE VARIATION CLAUSE:

13 As the tender is invited on Price Variation Basis, read in the first line of clause no. 16, “PRICE” as

Variable instead of “Firm”. The prices will be on price variation basis for Delivery Ex-works. The

formula is attached as FILE NAME – P.V. Formula

Signature of Tenderer: Place: Date: Company’s Round Seal:

UTTAR GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

CIN – U40102GJ2003SGC042906 Website: www.ugvcl.com e-mail: [email protected]

TENDER NOTICE No. UGVCL/CIVIL/PSC POLE-8M/2026-28/326

CHECK LIST & DOCUMENTS REQUIRED TO BE SUBMITTED ONLINE IN TENDER

Documents to be attached / submitted in Technical stage

1. Tender notice and Schedule-A of Tender duly signed and sealed

2. Commercial terms and condition with duly signed and sealed

3. Annexure-1 with duly filled

4. Annexure-2 with duly filled

5. Annexure-3 with duly filled

6. Annexure-4 with duly filled

7. Annexure-5 with duly filled

8. Annexure-6 with duly filled

9. Annexure-7 with duly filled

10. Annexure-8 with duly filled

11. Annexure-9 with duly filled

12. Annexure-10 with duly filled

13. Annexure-11 with duly filled

14. Annexure-12 with duly filled

15. Annexure-13 with duly filled

16 Annexure-14 with duly filled

17 Annexure-15 with duly filled

18. Annexure-16 with duly filled (Declaration of Conflict of Interest)

19. Certificate-A on firms Letter head

20. Certificate-B on Rs.300/- stamp & Notarized (Restrictions On Procurement From A Bidder)

21. Notarized copy of power of Attorney in favour of a person authorized to sign tender documents

22. Important Instruction with duly signed and sealed

23. Technical Specification of tender with duly signed and seal

24. All Amendment in ascending Order with duly signed and sealed. (if any)

Land documents, Sale Deed / lease deed, etc., land N.A. permission or Proof for applied for N.A.

permission etc.

26. ISO Certificate (if registered)

27. GST Registration Certificate

28. Notarized copy of valid Factory License

29. Latest audited balance sheet duly certified by C.A.(i.e. FY 24-25)

30. Approved layout of pole factory with ownership detail

31. Photocopy of PAN Card

32. List of Partners/Directors

33. List of Required machinery for manufacture

34. List of Pole Testing Facility

35. Audited annual A/c of last 3 years (FY 22-23, FY 23-24 & FY 24-25)

36 Yearly Production Capacity of each Tendered Item

Notarized/self-attested true copy of Orders Executed in GUVNL and their subsidiary companies,

i.e. PGVCL/MGVCL/UGVCL/ DGVCL.

Signature of Tenderer: Place: Date: Company’s Round Seal:

UTTAR GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

CIN – U40102GJ2003SGC042906 Website: www.ugvcl.com e-mail: [email protected]

TENDER NOTICE No. UGVCL/CIVIL/PSC POLE-8M/2026-28/326

INSTRUCTION TO THE BIDDERS for Downloading of Tender Documents (in PDF Format).

For downloading of Tender Please Click on Links: http://www.ugvcl.nprocure.com

Part –I TECHNO COMMERCIAL BID

Part-II PRICE BID

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe”

UGVCL/CIVIL/PSC POLE-8M/2022-24/275

Rs.11, 800.00/- [Rupees Eleven Thousand Eight Hundred

only] (incl. GST) Non Refundable.

3 EMD Payable :

Regular/New Supplier Rs. 6,49,400.00/-

(having valid V.R.)

New Supplier Rs. 19,48,200.00/-

(not having valid V.R.)

DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:

or Demand Daft No._________________Dated __________

Towards Tender Fee Rs.11,800=00

Demand Daft No.______________________ Dated__________

Amount Rs, --------------------------On _______ Bank towards requisite (EMD) Earnest

2 Money Deposit.

Name of Bank ___________________ and validity of B.G. till date: ________________

towards requisite Earnest Money Deposit.

3 Firm’s Goods and Service Tax Registration [GST Number]: ____________________

Signature of Tenderer: Place: Date: Company’s Round Seal: