Selection of an Event Management Agency (EMA) for conducting an event of RGAVP in Jaipur

Amount

Total cost of successfully conducting the event as per the Scope of Work

Total cost of successfully conducting the event as per the Scope of Work

Description of Work / Item(s)

Item Wise Ratefor conducting the event as per the Scope of Work

Registration Counters – Rajasthani Theme With Laptops & Electrical PowerPoint for Laptops

Queue Manager

Banquet Chairs with white cover

Flower Vase

Support Staff- Executives for Delegate Registration

Support Staff for Services preferably Women

Guard for Security and Parking area

Bowls for collecting visiting cards

Support staff for Kit packing and Distribution services (Male) from 17 august morning to 18 august including Night

3-D Design Entry gates with Flex display on two main entrance gates of JECC

Carpet in Hall 2- Half area

Mozo Barricade

Floral entrance gate for VVIP entrance

Wooden Stage: One Step Approx. size 60’x24’ with 5’ height with carpeting, both side stairs and Hand rails sufficient lighting on stage with video wall backdrop of size 60’x15’

Video wall backdrop in Stage of size 60’x15’

“D” Area with Carpet on floor (preferably Red) with welcome gate area

Full carpeting of the Hall floor (New Carpet for sitting with One inches Foam Mattress)

Two Seater Sofas (with Suede cloth) for Stage

Centre Table- Glass Top

Two Seater Sofas for Audience

Dias Chairs

Center Table

Podium with two Goose neck Mics with 3 side vinyl/ flex branding with Floral décor

LED Screen- on wooden slanter, proper masking etc.- as Prompter- 24’x6.5’

Indoor LED Wall – 3P- across the hall of size 12’x8’ with switcher and necessary cables/connectors, laptop, 5’ Riser/wooden riser with cloth/flex masking

Main Sound System with Video Camera Set up For Live Streaming of the programme and provisions for input-output for interactive video Session

Appropriate Sound System for Entire Hall – Line Array on T Truss equally distributed in 100000 sq ft area, with Bass Speakers, Stage monitors, 8 Mikes, 4 Cordless Mike, Amplifiers, 8 DI Box, with Digital Mike Mixer with Sound Booster etc.

Floral decoration on Main stage

Flower Hand Bouquet- VIP

Soot Ki Mala

Floral Bouquet/Bunch good Quality different colour flowers (20 flower) with Vase

Plants for Decoration at the venue

Cloth Masking (Min. 10 ft. height)

Glass Water Bottel With Glass and Cover (1+1+1)

Water Stations for participants with service setup with disposable Glass and drinking water

Mozo Barricade (across venue)

Exhibition Stalls- with Maxima System with 10 Feet high Fascia (front side)- each of 10’x10’ with 2 Tables, 2 Chairs, with wooden floor of 4” height for display of SHG products, departmental schemes (preferably with traditional rural theme) Sample Image Attached at Annexure-E

Covering setup for exhibition stall. outside HAll No. 1 near entry gate No. 1 of the hall - 3200 sq ft with Hanger, wooden platform, carpet, AC and general light.

VIP Lounge for CM- wooden structure with thematic wall paper, appropriate furniture and Chemical toilet, with separate pantry setup

VIP Office setup of 2 adjoining room with AC, Sofa Set for setting 10-person, One Glass Top Table each and High Speed Color Laser Printer 02, High Speed MFP Printer 02 , One Laptop with electric power supply and attached toilets Near Hall 1 (Total area 500 Sq. Ft.)

Water Proof Canopy (20’x20’)

Barricading in the Hall as per requirement

Professional Anchor for whole program

Security and Support staff with required communication equipment

PA System arrangement for Parking Area

PA System arrangement for Food Court

Arrangements for lamp lighting ceremony

Loading Vehicle

Loading unloading Labor

Vehicle Innova with Fuel and Driver from 17 August 07.00 am to 18 August 8.00 pm two day

Vehicle Sedan Car (Dezire, Etios etc.) with Fuel and Driver from 17 August 07.00 am to 18 August 8.00 pm two day

E-Rickshaw

Lanyards

Car Pass Sticker

Chemical Toilet

Wooden Fabricated wall (when required)

Genset with Diesel and Operator 125 KVA

Water proof Iron Hanger with old carpet for kitchen setup 80x80

Logo Design

Hanging Dangler 20 Nos.

Selfie Point

Flex/Banner Branding on Iron/wooden frame

Cloth/Jute Bag with Logo Print

Professional Photographer with HD Camera for Photos

Professional Videographer with HD Camera for Video

Drone Camera with Operator

Live Feed arrangement, Input for internal recording and Broadcasting, & Suitable arrangements for Live streaming and interactive session with other Districts connected to the event

Recording through Video Mixture

Housekeeping staff with garbage bags

Auto Hand Sanitizers Machines with sanitizer- 8 Nos. ( 6 Nos. in Hall , 2 in Hall 2 Area)

Technicians for AV and electrical setup at the venue

External Hard Disk Drive (Minimum 4TB Capacity) which Contained Digital Version of all captured Photos & Videos

Short Movie Clip (3-5 Minutes), Professionally edited covering the event on both Days

Medical Lounge (Waterproof Canopy of 20’x20’) setup with AC, 2 Bed, One Office Table, 06 Banquet Chairs with covers - 1 Number

Tables with covers

Carpet for Drivers lounge at Main Parking Area of JECC

Chairs Plastic

Jambo Coolers

Covered Closed setup for VIP food court in Hall 2 with AC

Round Tables with frill – with 6 chairs on each table

Collar Mike

Cordless mic