Purchase of 11 kV CTPT units of different current ratings

1 Tender No.: PGVCL/Proc/11kV CTPT/1251

11 kV CTPT units of different current ratings –

2 Tender Item & Quantity

Total Qty. 2530 Nos.

Rs. 10,000 + 18 % GST = 11,800/-

3 Tender Fee in Rs. ( non-refundabe)

(Rs. Eleven Thousand Eight Hundred Only)

Item For MSME For Non-MSME

(11kV CTPT) units units

Earnest Money Deposit amount in Rs.

(For more details refer clause no.8 of Schedule

-“A”& clause no.10 of tender commercial terms

and conditions)

Total Rs. 7,45,000/- 9,40,000/-

Online [Preliminary, Technical & Price bid i.e. On

5 line ( e-tendering )] submission of End Date 16/03/2026 up to 18:00 Hrs.

Physical submission of documents related to

6 Payment of Tender Fee & EMD Amount due 23/03/2026 up to 18:00 Hrs.

date & time (By Registered Post A.D.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

or Speed Post only)

Date of Online opening of Tender fee & EMD

7 17/03/2026 at 11:00 Hrs.

(Preliminary Stage)

Date of Online opening of Technical Bid

8 24/03/2026 at 11:00 Hrs.

(Technical Stage)

Date of On line Opening of Price Bid (Price Bid

9 01/04/2026 at 11:00 Hrs.

Stage) (Tentative, if possible)

 PGVCL GSTIN No. is 24AADCP1453C1ZZ

 Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

Important instructions to bidders for Payment of Tender Fee & EMD.

 Payment of Tender Fee:-

 Payment of Tender Fee Can be accepted by RTGS/NEFT/Online & the details of Unique

Transaction Reference (UTR) number shall have to be uploaded in preliminary stage.

 In case of cash payment (up to Rs.10,000/-), the scan copy of cash receipt have to be upload

in preliminary stage.

 Payment of Earnest Money Deposit (EMD):-

 Payment of Earnest Money Deposit (EMD) Can be accepted by RTGS/NEFT/online.

 In case of cash payment (up to Rs.10,000/-), the scan copy of cash receipt have to be upload

in preliminary stage.

 If the EMD amount up to Rs.3.00 Lakhs but more than 10,000/- accepted through

RTGS/NEFT/Online only. The scan copy Unique Transaction Reference (UTR) have to be

upload in preliminary stage.

 If the EMD amount is more than Rs.3.00 Lakhs, it should be paid either by RTGS/NEFT/Online

or Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee and the scanned copy

of original documents shall have to be uploaded in preliminary stage and original copy of the

same will have to be submitted only by Registered Post A.D. or Speed Post addressed to The

Chief Engineer(Material), PASCHIM GUJARAT VIJ COMPANY LTD., Regd. & Corporate Office,

Nana Mava Main Road, Laxminagar, Rajkot before due date & time as mentioned in Page No.

1 of this documents.

All required documents (i.e. DD/Banker’s Cheque/Pay Order/Bank Guarentee) related to EMD

amount will have to be submitted in sealed cover on OR before due date and time and ensure that

Tender number must be mentioned on the sealed cover. Otherwise the offer will not be considered

(at the discretion of PGVCL) and no any further communication in the matter will be entertained.

However no physical documents required if payment of Tender Fee & EMD made through cash

payment, RTGS & NEFT.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

Bank details for payment through RTGS/NEFT/Online

Sr. No. Particulars Requisite Details

1 Name of Bank State Bank of India

2 Name of Branch Gymkhana Branch, Rajkot - Gujarat

3 Branch Code

4 MICR Code

5 IFSC Code SBIN0060070

6 Name of Account PASCHIM GUJARAT VIJ COMPANY LIMITED

7 Account No.

IMPORTANT:

(1) As per the notice of the invitation of tender (newspaper advertisement), the tender is invited by e-

tendering (on – line) mode.

(2) Required documents as mentioned in clause no. 39 of commercial terms and condition / as

mentioned in annexure-11 of online tender should be uploaded in technical stage of online bid. In

case of non-attachment of mandatory document or attachment of wrong document, bid may be

rejected at discretion of PGVCL.

(3) Any deviation found in Data / Details / Documents between on line offer (e-tendering) and

uploaded scanned documents (Tender document fee, EMD, Vender Registration, Technical and

commercial documents etc.) of bidder, offer of the same shall be liable for rejection at the

discretion of PGVCL.

Remarks for Price Bid: -

Applicable GST rates needs to be mentioned in Column no. 6 (Applicable GST rate) of price bid and in

case of bidders opting for composition scheme, “C” shall be mentioned and amount (in Rs.) shall be

“0” (Zero) in column no. 12 (Unit GST in Rs.) in online price bid.

Bidders should be in touch with websites https://tender.nprocure.com & www.pgvcl.com for

information regarding revision/corrigendum/Amendment in tender till due date of online submission

and thereafter. No separate information shall be sent in this regards and also will not be published in

newspaper.

Any technical questions, information and clarifications that may be required pertaining to this enquiry

should be referred to the CHIEF ENGINEER(MATERIAL), PASHCHIM GUJARAT VIJ COMPANY LTD., LAXMI

NAGAR,NANA MAVA MAIN ROAD,RAJKOT-360

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

I/c Chief Engineer (Material)

PGVCL, Rajkot

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

Download Tender Documents in (PDF Format) which consists of:

Part – I : Schedule “A” indicating the quantities & items etc.

Part-II : Commercial Terms & Conditions

Part – III: Technical Specifications, GTP & drawing if any.

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

“website.

In case bidder needs any clarification or if training required for participating in online tender, they

can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Toll Free: 1-800-233-1010 (Ext. 501, 512,516,517,525)

Phone No. 079-26857315 / 316 /

Email: [email protected]

Other Terms & Conditions as per detailed tender document

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

SCHEDULE – “A”

Description of Item –

Current rating of 11kV CTPT Tender quantity In Nos.

(As per tender technical specifications and GTP)

1 11KV CTPT 10/5 Amp.

2 11KV CTPT 15/5 Amp.

3 11KV CTPT 20/5 Amp.

4 11KV CTPT 25/5 Amp.

5 11KV CTPT 30/5 Amp.

6 11KV CTPT 40/5 Amp.

7 11KV CTPT 50/5 Amp.

8 11KV CTPT 75/5 Amp.

9 11KV CTPT 100/5 Amp.

10 11KV CTPT 150/5 Amp.

11 11KV CTPT 200/5 Amp.

12 11KV CTPT 250/5 Amp.

Delivery Period:-The delivery of total allocated quantity for each item against this tender shall be

completed within 7 (Seven) months in equal monthly lots (Single Lot per month) after a

commencement period of 45 days from the date of receipt of Letter of Acceptance (LOA) and as

per clause no. 22 & 23 of tender commercial terms and conditions.

It is to clarify that in case of any discrepancy between scan copy of physical uploaded annexures

(duly sealed & signed) and online annexures of N-Procure,then data ofonline annexures of N-

Procure will be considered as final data for tender evaluation & competition. However, decision

of PGVCL shall be final and binding to bidder in this regard without entering into any

correspondences.

1 The quantity mentioned above is tentative. No Dispute for non-purchase or purchase of veryless

quantity shall be entertained and PGVCL’s decision in this regards, shall be binding to the

Bidders. The PGVCL reserve the right to reduce the tender quantity as per theirrequirement at

the time of finalization of the tender.

2 Tender item is under Critical category. Please refer Clause no. 6.1.2.1 of Tender Commercial

Terms & Condition for quantity distribution.

3 Seal and signature in “Important Instruction” is MUST.

4 1. In Preliminary Stage of e-tendering, bidder should upload scanned copy of following Tender

Documents saperately in following sequence only:-

1. Payment of Tender Fee (scan copy of cash receipt/RTGS/NEFT/Online with UTR No)

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

2. Payment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No. or Demand Draft or

Banker’s Cheque or Pay Order or Bank Guarantee)

3. EMD Exemption Documents duly notarized (if Applicable)

4. Self-Certified copy of Vendor Registration

5. Self- certified copy of GSTN Registration Certificate

6. Cancelled Check

2. In Technical Stage of e-tendering, bidder should upload scanned copy of following Tender

Documents saperately in following sequence only:-

1. Technical Specification and GTP duly filled, Sealed & signed

2. Tender Drawing duly Sealed & signed (if applicable)

3. Tender Notice and Schedule-A duly Sealed & signed.

4. Tender Commercial terms & conditions with all annexures duly Sealed & signed.

5. Notarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person

authorized to sign tender documents.

6. Notarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for

Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)

7. Country Boundary Certificate on 300/- Rs. non judicial stamp paper duly notarized (as per

attached format in TENDER NOTICE SCHEDULE-A)

8. Notarize copy of all required Type test report.

9. All Amendment in ascending Order with duly signed and sealed.(if any)

10. “Important Instruction” duly Sealed & signed

11. Certificate-A of the Tender duly signed & sealed on Company’s letterhead

12. Self-certified copy of valid ISO Certificate (if Applicable)

13. PAN card of FIRM/COMPANY certified by the Authorized person

14. Self-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL

DIRECTORS/PROPEROTER

15. Self-certified copy of valid copy of Factory License

16. Self-certified copy of Import / Export Certificate (if Applicable)

17. List of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self

declaration about proprietor.

18. Self-certified of Partnership deed (if applicable)

19. List of Plant & Machinery and Testing Facility duly Sealed & signed

20. Certified copy of Last Three years Audited Account.

21. Notarized Copy of Valid BIS License (if applicable)

22. BEE Certificate (if applicable)

23. Self-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)

24. Any other documents if required as per tender terms and conditions.

5 Bidder has to upload scanned copies of original (Notarized/Self attested copies of original – as

specified in this Tender Documents)

It shall be sole responsibility of the bidder that the uploaded scanned documents (PDF Files only)

remain legible and should not be password protected.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents

sought in the Bid document and amendment if any.

6 If the Physical submission of documents related to Payment of Tender Fee & EMD Amountof

tender will not reach to this office within mentioned date & time, offer will be out rightly rejected

even of successful submission of on Line Tender.

7 The bid (i.e. Physical submission of documents related to Payment of Tender Fee & EMD

Amount) which is not opened due to any reason/s in that case the same will not be returned to

the bidder in any case / Circumstances, however the same shall be at the discretion of PGVCL.

8 Guideline for payment of EMD Amount:

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration is eligible for exemption from

the payment of EMD amount on,online submission of scanned copy of duly notarized copy of

minimum one certificate from group A & B (i.e. one certificate from group A AND one certificate

from group B).

A Group B Group

1 CSPO Registration Certificates

1 Udyam Registration Certificate 2 NSIC Registration Certificates

3 DGS&D Registration Certificates

In view of Ministry of Micro,Small & Medium Enterprises, Govt. of India, New Delhi

notification S.O. 2119(E) dated 26th Jun, 2020 and clarifications issued vide O.M. No.

2/1(5)/2019-P&G/Policy (pt. IV) dated 6th August,2020, Amended Notification S.O.2347 (E)

dated 16th June,2021 and subsequent amendments, if any issued by MSME in future; Only

“UDYAM REGISTRATION CERTIFICATE” out of SSI/MSME part II/UdhyogAadhar

Memorandum/Udyam Registration certificate shall remain valid from 1st April,2022 OR from

the date as amended in future by the ministry of Micro, Small & Medium enterprises (MSME),

Govt. of India.

The MSME (manufacturing) Unit is eligible for benefit of submission of lower side EMD amount

on submission of duly notarized copy of any one certificate from above mentioned Group A &

Note :The Certificates should indicate the manufacture of items offered & in case of Udyam

Registration Certificate, it should indicate the manufacture of related group of item. Further

submitted certificate should be valid, wherever applicable.

For more information, please refer clause no. 10 of commercial terms & conditions of the

9 Bidders are requested to ensure that quantity offered details in online Annexure-4 of N-

Procureand in Price bid(on-line) should be same. In case of any discrepancy, quantity offered

details in online Annexure-4 of N-Procureshall be considered as final quoted quantity.

10 Note:-Bidders are requested to read carefully clause no.11:- PERFORMANCE

GUARANTEE (PG) TOWARDS EXECUTION PERIOD:- (i.e. SECURITY DEPOSIT):-

(Should be submitted within 15 (fifteen) days from date of Letter of Acceptance).

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

11 The Bidders shall execute Agreement within 20 days from the date of issue of Letter of

Acceptance. If, not executed within 20 (Twenty) days from the date of Letter of Acceptance

(LOA), then the LOA will be out rightly cancelled at the risk & cost of the bidder (at the discretion

of PGVCL) and without entering into any correspondences and this will be binding on the bidder

and actions shall be taken against such defaulter like stop dealing or any other actions as decided

12 Bidder has to ensure that the offered quantity of tender item should be commensurate with the

PGVCL’s delivery schedule otherwise offer is liable to be rejected out rightly. The quantity to be

purchased will be decided by PGVCL.

13 In case, if any bidder has submitted false information/Data against this tender, PGVCL shall

exercise its discretionary power to take action like Periodic/ Permanent stop deal/cancellation

of vendor registration/forfeit EMD and reject Bid/forfeit the performance guarantee towards

execution (Security Deposit) in favour of PGVCL/forfeit the performance guarantee towards

Warranty in favour of PGVCL, etc. Decision of PGVCL shall be final and binding to bidder in this

regard without entering into any correspondences.

14 In case, supplier fails to deliver the stores / materials / equipments or any consignment thereof

within schedule/contractual period of delivery or in case the stores are found not in accordance

with prescribed specification and/or the approved sample, or in breach of any tender/contract

conditions, PGVCL shall exercise its discretionary power to take action like Stop deal for some

period/permanent stop deal/cancellation of vendor registration/forfeit the performance

guarantee towards execution (Security Deposit) in favor of PGVCL/ forfeit the performance

guarantee towards Warranty in favor of PGVCL, etc.

15 The firm, stop deal or banned for business dealing by GUVNL / its subsidiary Company shall be

considered as a stop deal or banned for business dealing for PGVCL also. However, the same

shall be at the discretion of PGVCL.

16 MINIMUM TENDER QUANTITY:-

The Bidder, who submits their Bid for a minimum quantity, as specified below, for which the

firm participated, shall only be considered for price evaluation for particular item.

Description of Item – Minimum quantity to be offered by

Sr. Current rating of 11kV CTPT

No. (As per tender technical For MSME bidders For other bidders

specifications and GTP)

1 10/5 Amp. 32 Nos.(25%) 52 Nos.(40%)

2 15/5 Amp. 112 Nos.(25%) 180 Nos.(40%)

3 20/5 Amp. 92 Nos.(25%) 148 Nos.(40%)

4 25/5 Amp. 75 Nos.(25%) 120 Nos.(40%)

5 30/5 Amp. 62 Nos.(25%) 100 Nos.(40%)

6 40/5 Amp. 75 Nos.(25%) 120 Nos.(40%)

7 50/5 Amp. 37 Nos.(25%) 60 Nos.(40%)

8 75/5 Amp. 50 Nos.(25%) 80 Nos.(40%)

9 100/5 Amp. 32 Nos.(25%) 52 Nos.(40%)

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

10 150/5 Amp. 30 Nos.(25%) 48 Nos.(40%)

11 200/5 Amp. 22 Nos.(25%) 36 Nos.(40%)

12 250/5 Amp. 10 Nos.(25%) 16 Nos.(40%)

Please refer The clause no.: 77 of Commercial Terms & Condition of tender for more details.

17 GUARANTEE:-

If the goods, stores and equipments found defective due to bad design or workmanship the

same should be repaired or replaced by you free of charge if reported within 18 months of their

receipt at site or 12 months from the date of commissioning of equipments whichever is earlier.

You will be responsible for the proper performance of the equipments/materials for the

respective guarantee period.

18 Bidders are requested to submit details of Annexure-13 in online in technical stage and this is

mandatory. If bidder does not submit the Annexure-13, the bid shall be rejected out rightly,

despite the bidder is technically qualified & in such case price bid shall not be opened. No further

correspondence in this regard will be entertained.

19 Bidders are requested to mention details of their works from where material will be supplied in

Annexure-3 strictly in accordance with their details in the vendor registration certificate. Only

one works will be allowed for each tender item. Note that status of the bidder i.e. NEW-1/NEW-

2/REGULAR will be considered on the basis of successful execution of orders from respective

works only.

20 Bidders are requested to fill details of authorized representative (said person must be employee

of your Firm/Company), if any, in respect of this tender and submit online Annexure-3

considering clause no.41 of Commercial terms & Conditions of tender.

Also bidders have to upload scanned copy of notarized “Declaration” as per attached format on

300/- Rs. Non-judicial stamp paper and to be uploaded in technical stageindicating/declaring

names of Authorized signatory and Authorized Representative by signing/signatures of both

jointly along with designation and contact details (office address, Mobile No., E-mail ID) and

details of employee mentioning particular tender number.

21 In Commercial Terms & Conditions whenever “plus GST” mentioned, it is to be replaced with

“plus GST and Cess as applicable”.

22 Following clauses of tender commercial terms and conditions may please be considered (not

applicable) as deleted for this tender.

Sr. No. This tender commercial terms and conditions, below mentioned

Cl. no. to be considered as deleted.

1 Cl. no. 6.1.2.2 - Quantity Distribution (For Non-Critical Item)

2 Cl. no.65 – Quantity Tolerance

23 Bidders shall upload drawings (clearly visible) of offered tender items along with the tender bid

as mentioned in the Annexure-9 of the tender. Drawings should be as per tender technical

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

specifications and GTP. These drawings should have clear details of tender no., drawing no.,

name of firm, signature with name, round seal, item name etc.

In the event of placement of LOA/purchase order to successful bidder, these drawings will be

given with purchase order duly approved by PGVCL authority & bidder have to supply material

strictly as per this approved drawing. No separate approval will be required from PGVCL after

placement of LOA/purchase order.

24 PRICE VARIATION CLAUSE:

The tender is invited on Price Variation Basis. The prices will be on price variation basis for

Delivery F.O.R. Destination.

The formula is attached as FILE NAME – Price Variation Formula_1251.

NOTE: Conditions Of PV (Price Variation)

1. For the supplies made during the contractual delivery period and matching with the

scheduled date of delivery, price shall be payable in accordance with the Price Variation

formula as per purchase order. (With positive/negative variation as the case may be).

2. For delayed deliveries but within contractual delivery period, price shall be payable at

lower of the following:

a. Worked out with indices applicable for schedule date of delivery /

b. Worked out with indices applicable for actual date of delivery of

material/ month

3. For delayed deliveries and also beyond the contractual delivery period,

price shall be payable at lower of the following:

a. Worked out with indices applicable for scheduled date of delivery /

b. Worked out with indices applicable for actual date of delivery of material/ month OR

c. Worked out with indices applicable for last date of Contractual Delivery period.

4. The pre-ponement of delivery should not be entertained to avoid the inventory carrying

cost unless it is extremely essential for the work under execution. However, the price as

worked out with indices applicable for actual date of delivery of material/month shall be

5. The date of delivery is the date on which the material is notified as being ready for

inspection/dispatch subject to condition that material is received within 15 days for

Gujarat based suppliers/21 days for out of Gujarat based suppliers from the date of

dispatch instruction. Otherwise actual date of receipt of material at store is to be

considered.

6. The supplier will have to submit all supporting documents like IEEMA/CACMAI circulars,

PV Calculation sheet etc. duly attested along with invoice.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

7. The clause at point no.3 will apply only if the company decided to accept materials

beyond the contractual delivery period.

8. For delayed delivery beyond schedule delivery date, the penalty shall be applicable as

per applicable clauses of tender’s Commercial Terms & conditions.

The Base date shall be considered as one month prior to the date of opening of tender for price

variation formula.

REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH

SHARES A LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India i.e. China, Pakistan and Bhutan

will be eligible to bid in this tender only if the bidder is registered with the Registration committee

constituted by Department for Promotion of Industry and Internal Trade (DPIIT).

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts)

means any person or firm or company, including any member of a consortium or joint

venture (that is an association of several persons, or firms or companies), every artificial

juridical person not falling in any of the descriptions of bidders stated hereinbefore, including

any agency branch or office controlled by such person, participating in a procurement process.

III. "Bidder from a country which shares a land border with India" as mentioned above for the

purpose of this Order means: -

a. An entity incorporated, established or registered in such a country as mentioned above; or

b. A subsidiary of an entity incorporated, established or registered in such a country as

mentioned above; or

c. An entity substantially controlled through entities incorporated, established or registered

in such a country as mentioned above; or

d. An entity whose beneficial owner is situated in such a country as mentioned above; or

e. An Indian (or other) agent of such an entity; or

f. A natural person who is a citizen of such a country as mentioned above; or

g. A consortium or joint venture where any member of the consortium or joint venture falls

under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural

person(s), who, whether acting alone or together, or through one or more juridical person,

has a controlling ownership interest or who exercises control through other means.

Explanation-

a. "Controlling ownership interest" means ownership of or entitlement to more than

twenty-five per cent of shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of the directors or to control the

management or policy decisions including by virtue of their shareholding or

management rights or shareholders agreements or voting agreements;

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether

acting alone or together, or through one or more juridical person, has ownership of

entitlement to more than fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial

owner is the natural person(s), who, whether acting alone or together, or through

one or more juridical person, has ownership of or entitlement to more than fifteen

percent of the property or capital or profits of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner

is the relevant natural person who holds the position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall include identification of the

author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in

the trust and any other natural person exercising ultimate effective control over the trust

through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in dealings with

third person.

Every bidder/s must upload scanned copy of declaration as per attached Certificate for above in

technical stage.

Declaration

(Duly Notarized) on Rs. 300/- Non-Judicial Stamp Paper

(As per tender condition)

I ______________________________________________________authorized signatory of

M/s_________________________for Tender No.___________________________certify that

Mr./ Mrs./ Ms. _________________________________________is our Company's authorized

representative and he/ she is employee ofour Company/Firm. It is further declared that he/ sheis

not representative/ employee of any other Company/Firm.

He/ She is authorized for coordination/ follow up relating to this tender.

Details of Authorized Representative

FuII Name : ________________________

Designation : ________________________

Contact Number : ________________________

Office Address : ________________________

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

E-mail ID : ________________________

Accepted and confirmed the above facts

Specimen Signature : ________________________

It is certified that signed made by above authorized representative in my presence.

Signature of Authorized signatory: __________________________

FuII Name : ________________________

Contact Number : ________________________

Office Address : ________________________

E-mail ID : ________________________

Place : ________________________

[ON Rs.300/- Stamp Paper Duly Notarized]

[Scanned copy of this certificate must be uploaded in technical stage]

CERTIFICATE

Subject: Supply of ____________________________________

Reference: Tender enquiry No: _____________________________

“I/We have read the clause regarding restrictions on procurement from a bidder of a country

which shares a land border with India i.e. China, Pakistan and Bhutan. I/We certify that our

firm is not from such a country and is eligible to be considered.”

I/We have read the clause regarding restrictions on procurement from a bidder of a country

which shares a land border with India i.e. China, Pakistan and Bhutan. I/We certify that our

firm is from such a country as mentioned above and I/We have been registered with the

Competent Authority [Registration committee constituted by Department for Promotion of

Industry and Internal Trade (DPIIT)] [Evidence of valid registration by the Competent

Signature of Tenderer:

Date: Place: Company’s Round Seal:

TENDER No. PGVCL/Proc/11kV CTPT/1251

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminagar, Rajkot - 360

CIN: U40102GJ2003SGC042908; Phone: (0281)2380425,

Email: [email protected]; Web site: www.pgvcl.com

ALL REQUIRED DOCUMENTES ARE TO BE SUBMITTED IN ONLINE MODE ONLY EXCEPT DOCUMENTS

FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IF AMOUNT EXCEEDS RS. 3 LAKHS

Authority is attached]. Further I/We hereby certify that our firm fulfills all requirements in

this regard and is eligible to be considered.”

Seal of the Firm Signature of the Authorized Representative

of the firm

Date: Name:

Name of the Tendering Firm/Agency:

I/c Chief Engineer (Material)

PGVCL, Rajkot

Signature of Tenderer:

Date: Place: Company’s Round Seal: