House Keeping /cleaning work at Palanpore and Ramnagar Sub Division Office under Rander Division

Sr.No. Description Page No.

1 Tender Notice

2 Qualifying Criteria

3 Special Condition Of Contract

4 Terms & Conditions

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

DAKSHIN GUJARAT VIJ COMPANY LIMITED

CIN U40102GJ2003SGC042909

Regd. & Corporate Office: “Urja Sadan”, Nana Varachha Road,

Kapodra Char Rasta, Surat - 395

Rander (O&M) Division.

PLOT NO.37, T.P NO.32 L.P.SAVANI ROAD,

Behind JALARAM TEMPLE, SAURABH POLICE CHAWKI

STREET, ADAJAN, SURAT -

Phone No. 0261 -

e-mail [email protected]

Sub: “House Keeping /cleaning work at Palanpore and Ramnagar Sub Division Office under Rander Division”

Sealed Tenders are invited for providing housekeeping services for Palanpore and Ramnagar Sub Division under Rander Division, Surat

DGVCL having tender No . RND-( ) are invited from reputed technically competent, quality conscious, experienced & financially sound established

contractors having experience in similar nature jobs(experienced in man power based services) meeting the minimum qualifying parameters as stated in

qualifying criteria who has executed similar nature of work successfully (Work completion must be attached without work completion disqualify at

technical bids) in last 7 years ending last day of previous to the one in which application are invited. Tender Papers & Specifications may be downloaded

from web sites https://tender.nprocure.com. Tender fee may be paid along with submission of tender Online Only. “All the relevant documents of

tenders to be upload online only not submitted physically if you have any query addressed to The Executive Engineer (O&M), Rander

Division, Dakshin Gujarat Vij Company Ltd., PLOT NO.37, T.P NO.32 L.P.SAVANI ROAD, Behind JALARAM TEMPLE, SAURABH

POLICE CHAWKI STREET, ADAJAN, SURAT –

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed.

Estimated Time Tender

Sr. No. Name of Work E.M.D. Rs.

Cost Rs. Limit Fee Rs.

/cleaning work at 1000.00 + 180 =

Palanpore and 24 1180 (18% Rs.

Ramnagar Sub Division Months GST) Non

office under Rander refundable

1. Tender No : RND- ( )

2. Description : “House Keeping /cleaning work at

Palanpore and Ramnagar Sub

Division Office under Rander Division”

3. Estimated Cost (In Rs.) : Rs.

4. Tender Fee ( Non refundable) : Rs. 1000 + Rs. 180 (GST) = Rs.

5. Earnest Money Deposit Amount : Rs.

6. Last date & time For On-Line download of tender. : 16.03.2026 (18:00 Hours)

7. Last date & Time for submission of tender online. : 16.03.2026 (18:00 Hours)

8. Date and time of On-line Opening of technical Bid. 17.03.2026,11:00 Hours ( If Possible)

09. Date and time of On-line opening of price bid 18.03.2026, 11:00 Hours ( If Possible)

(Tentative, if possible)

10 Validity of Tender 180 days from opening of Tech. Bid

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

All the relevant documents as per requirement of the Tender must be submitted online along with the Tender Fee, EMD.

Any deviation found in Data / Details / Documents on line offer (e-tendering) the offer of the same bidder will not be considered

and no further communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Part-II) online only and not to submit the price bid in physical from. This is

mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price will be considered

for evaluation. Further, if the quantity quoted differs in any of the technical bid forms and in price bid forms, it is discretion of ED

Committee – DGVCL to consider the quoted quantity.

It is mandatory for all the bidders to submit their tender documents by online forms viz. on-line (e-tendering).

Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the:The

Executive Engineer (O&M), Dakshin Gujarat Vij Company Ltd. Rander Division, PLOT NO.37, T.P NO.32 L.P.SAVANI ROAD, Behind JALARAM

TEMPLE, SAURABH POLICE CHAWKI STREET, ADAJAN, SURAT –

The Earnest Money Deposit and tender fee will be accepted only by RTGS/NEFT on any Nationalized or Scheduled Bank

except cooperative banks, situated at “SURAT”, drawn in favor of “DGVCL”. NO UPI PAYMENT ACCEPTED FOR TENDER

FEE AND EMD Tender without EMD and tender fee shall be rejected. Two separate receipt for tender fee and EMD must be

UPLOAD in tender online only. Please submit Technical Bid online only”

DGVCL reserves the rights to reject any OR all tenders without assigning any reasons thereof.

Name of Bank: Bank of Baroda

Account Number:

Branch Name: Navyug College Branch, Surat

Type of Account: Non Operative

IFSC Code: BARB0RANSUR

Executive Engineer (O&M)

D.G.V.C.L., Rander division.

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

Qualifying Criteria :

1. The bidder have to pay tender fee.

2. The bidder have to pay EMD.

3. The bidder having successfully completed the work of similar nature during last 7 years ending last day of previous to the one in

which application are invited. The bidder have to submit the copy of order issued and complication certificate of owner. (Similar

work means Housekeeping / cleaning works).

4. Average Annual financial turnover during the last 3 years, ending 31st March of the previous financial year, should be at least

30% of the estimated cost. The bidder has to submit the copy of last three financial years I.T returns or C.A audited report.

5. The experience having successfully completed similar works during last 7 years ending last day of previous to the one in which

application are invited should be either of following :

A. Three similar completed works costing not less than the amount equal to 40 % of the estimated cost.

B. Two similar completed works costing not less than the amount equal to 50 % of the estimated cost

C. One similar completed works costing not less than the amount equal to 80 % of the estimated cost

(Similar works means Housekeeping / cleaning works)

6. The bidder having P.F. code no. and PAN No. GST Certificate and latest last three year turn over copy (C.A.Certified copy) must

upload with tender

7. The bidder have to submit the copy of latest solvency certificate issued by any nationalized/schedule bank amounting 20% of

estimated cost. The solvency certificate should not be issued before 1 year from the scheduled date of opening of technical bid.

8. The bidder have to submit the copy of GST registration certificate.

9. The bidder has to submit Work execution Charge must be above 0 % else such bidders shall be disqualified.

Following documents only are to be submitted in ONLINE form:

1) Tender Fee and EMD Cover: (Technical Bid)

Tender fee, EMD, List of similar type’s orders executed during last 7 years, PF No, GST No, IT returns, PAN Card, Work completion

DGVCL reserves right to reject any OR all tenders without assigning any reasons thereof.

The price bid must be submitted strictly as per Schedule-B. The Price bid must be opened as per the specified time and date of

opening of the price bid.

Bidders must submit Price Bid and technical bid On-Line only and not in physical form.

Any technical question, information and clarification that may be required pertaining to this inquiry should be referred to Executive

Engineer (O&M) DGVCL, Rander division office, Surat. DGVCL reserves the right to reject any or all tenders without assigning any

reasons thereof.

The bidder must also submit the list of ongoing works along with name of owner, name of work, order amount, commencement date,

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

time limit, due date of completion and expected date of completion.

The bidder has to submit the list of cleaning machinery owned by him.

The time limit of contract shall be 24 months and is extendable by the authority incase required by the DGVCL for further 12 months

without obtaining of any confirmation from contractor. The DGVCL reserves the right to terminate the contract at any time without

assigning any reasons by giving 30 days’ notice in written.

The EMD and tender fee will be accepted only by RTGS/NEFT of any nationalized/Schedule bank, situated at Surat, drawn in

favour of “DGVCL”. NO UPI Payment accepted as tender fee and EMD.Tender without tender fee and EMD shall be rejected.

1. All taxes like welfare cess and any other taxes including works contract tax etc. in respect of this contract and also any

statutory variation in future towards above mentioned taxes & any other taxes if levied in future by statutory authority applicable to

the this contract shall be payable by the contractor and DGVCL will not entertain any claim whatsoever in this respect.

The rates will be "Excluding the GST”.

2. Contractor shall have to arrange for following minimum labours/Sweepers and strength for cleaning work daily for execution of

works subject to the deployment.

Sr.No. Details. Nos.of persons.

1. Sweepers/ labours at Palanpore and Ramnagar

Total Persons: - 04 Nos

Labour / sweepers shall be in Uniform and behave with good manners.

1. If work of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ COMPANY LIMITED shall exercise its discretionary

power to cancel the order, and penalty will be levied as per company’s rules and regulation.

2. If contractor fails to execute the order successfully or fails to execute the work it will be got completed through other agency

and if required to pay higher rate, in that case, difference of rates will be recovered from the contractor.

3. If contractor fails to provide material as per “annexure C” per items in unit on monthly basis, Payment of that particular item

should be paid as per actual supplying of cleaning material as per approved rate.

4. Whenever contractor fails to arrange for above minimum persons strength, recoveries shall be affected from the due

bill/payment of the contractor additional to actual working day of labours at following rate for labour strength arranged less

then specified as above. This recovery shall be effective only on working days except public holidays & weekly off.

Sr.No. Details. Recovery Rate.

1. Sweepers/ labours Rs. 800.00 per day per person + tax.

DGVCL, Rander Division Office.

SPECIAL CONDITION OF CONTRACT:-

Tender for the work of: - “House Keeping /cleaning work at Palanpore and Ramnagar Sub Division Office under Rander

Name of Contractor:-___________________________

1. Should this tender be accepted, I/We hereby agree to abide by and fulfill all the terms and conditions of the Tender contract for

works as applicable and in default thereof forfeit and pay to the DGVCL the sum of Money due.

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

2. The full value of the “Earnest Money deposit” paid herewith should be absolutely forfeited to the DGVCL should I/we do not

deposit the full amount of specified security deposit.

Signature of Contractor

Executive Engineer(O&M),

D.G.V.C.L., Rander division.

DGVCL Rander Division office.

NAME OF WORKS: - “House Keeping /cleaning work at Palanpore and Ramnagar Sub Division Office under Rander

DGVCL shall pay the bill every month as per agreed rate plus Government taxes applicable from time to time.

Income tax and other taxes, if any in respect of Contractor income arising from this contract, shall be deducted at source as

3. Terms of Payment

The contractor shall submit the bills with original within 5 days on completion of each month.

4. Price variation

No price variation is given on any rise or fall of material or labour prices. The rates quoted by the contractor shall be based on the

current price of material and labour

5. Security Deposit

1. The bidder has to pay Security Deposit 5% of the order value and it is to be paid in DD or Bank Guaranty in favour of DAKSHIN

GUJARAT VIJ COMPANY LIMITED., Surat on acceptance of order.

2. In case of any liability arising to the DGVCL on account of the default on your part in carrying out various functions, the same will

be deducted while refunding security deposit.

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S.D. shall be refunded after satisfactory completion of the contract. The DGVCL reserves the right to recover any dues

outstanding against the Tenderer from the S.D. or towards any loss caused to the DGVCL owing to negligence or default of the

Tenderer, his servants or agents. The refund shall be done only on production of No Objection Certificate from the concerned

5. If the contractor fail to pay SD then EMD will be forfeited.

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

1. If work of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ COMPANY LIMITED shall exercise its discretionary power

to cancel the order, and penalty will be levied as per company’s rules and regulation

2.If contractor fails to execute the order successfully or fails to execute the work it will be got completed through other agency and if

required to pay higher rate, in that case, difference of rates will be recovered from the contractor.

7. Legal aspects

1. Agreement: As per company rules, contractor will have to enter into an agreement on Stamp Paper of Rs. 300.00 with the

company in prescribed format before execution of work. The cost of stamp fees shall be borne by the Successful Tenderer.

2.The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs. 300/- at his cost before commencement of order

stating that for any accidents or damages to the contractor's staff / equipments or any other persons/vehicle due to non observance

of safety measures, DGVCL shall not be responsible.

3. In case of any dispute or any discrepancy, the decision of the E.E (O&M), DGVCL Surat Rander division will be final and binding to

4. The Tenderer must follow all the rules, regulations and enactment of the Labour Laws relating to engagement of persons by him.

5. The contractor shall obtain comprehensive insurance policies for all his workers in respect of all the insurable liabilities under the

workman Compensation Act Fatal Accident, Personal Injuries Act, Natural Hazardous, Riots/arson etc

6. The contractor shall obtain necessary license, registrations as legally required.

7. DGVCL shall entitle to recover full amount from contractor for expenses incurred on account of compliance of any statutory

provision or breach of contract.

8. The contractor shall not sublet the contract to any other party. If it is found, subletting the contract, then S.D. will be forfeited and

party will be black listed.

9. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction of the court situated at Surat.

8. Staff Employment:-

The contractor shall employ adequate number of experienced staff at office for daily supervision and the maintenance of various

registers and records required under the law and contract. The maintenance for supervision shall be admissible.

9. Contractor to Indemnity the DGVCL Company:-

The contractor shall indemnity the Company & every member officer & employees of the Company also. Engineer in charge his staff

against proceedings claims, demands, and costs & expenses what so ever arising out of or in connection with the matters referred

herein above elsewhere & against all actions. Proceedings claims, demand costs & expenses which may be made against the

DGVCL or Government for or in respect of or formance of his obligation under the contract documents. The DGVCL shall not be

liable for in respect of or in consequences of any accident or injury to any workmen or other person in the employment of contractor

or his sub contractor & the contractor shall indemnity & keep indemnified The Company against all each damage & compensation &

against all claims, demands, proceedings costs, charges & expenses what so ever in respect thereof in relation there to.

10. Work compensation & employer’s liability insurance:-

Insurance shall be affected for all the contractor’s employees engaged in the performance of his contract if any of the work is subject

the contractor shall require the sub contractor to provide workmen’s employees unless such employees are covered under the

contractor’s insurance.

11. Site visit: The bidder is advised to visit the site and examine the site conditions and the area. Where in the work is proposed to

be carried out and to get his acquainted himself on his own responsibility for all information that may be necessary for quoting the

tender bid and entering in to contract. All cash and liabilities arising out of the site visit shall be at bidder account

1 2 . The DGVCL reserves the right to terminate this date of contract at any time during its pendency without giving notice of

termination or any reasons thereof.

13. The DGVCL will be entitled to deduct directly from the bills, to be paid to the contractor any sum payable by you & which sum /

sums the DGVCL is required to pay a principal employer on account of your default in respect of all liabilities referred to in above

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

14. Nothing in the contract document stated shall any wise constitute workmen/employee of the contractor / subcontractor as or to be

workman/ employee of the power, or place obligation or liability in respect of any such workman/employee upon the DGVCL.

Note: The prevailing Act at the time of execution.

15. Cleaning Material

Contactors have to produce the original bills of purchase of cleaning materials along with the submission of housekeeping bill

monthly. The necessary consumption statement duly mentioning the monthly usage of cleaning material purchased shall have to be

maintained by the contactor in consultation with EIC.

1. The E.E (O&M), DGVCL Rander Division reserves the right to reject any OR all the tenders without assigning any reasons

2. PAN No. and GST may be shown separately (Xerox copy).

3. The Tenderer shall make his own arrangement for the Boarding and lodging of his

4. The contractor shall deploy only those personnel, who bear a good moral character,

Behavior, health and pleasing personality.

5. The Tenderer shall ensure that representative on his behalf deputed by him should be in touch with E.E (O&M), DGVCL

Rander Division / DE (Civil) & JE (Civil) with regard to detailing of work etc.

6. The rates quoted by the Tender, the schedule of rates must include all charges of every type such as Fuel, Levies,

Maintenance, Repairs, or contractor’s servant / agent wages etc.

Signature of Contractor

Executive Engineer (O&M),

D.G.V.C.L., Rander Division.

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS & OTHER RELATED MATTERS.

1. Wages to be paid & time of payment etc. by the contractor:-

The contractor shall pay minimum of as per latest minimum wages act or as may be specified hereafter or rates fixed under the

minimum wages act whichever is higher. The wages of every contract labour employed by him under this contract shall be paid by

him before the expiry of 7th day of the last of the month in respect of which the wages are payable (i.e. wages of month have to be

paid him in the first week of the next month.) The payment shall be discharge in the presence of Management representative during

the working hours in factory premises & the contractor shall get entries certificated in the register of wages by the representative of

the Board. Any default will result in cancellation of contract forthwith or else the contractor shall be punishable to the extent of Rs.

100/- fine per each day.

2. LABOUR LAWS:-

Person below age of 18 years shall not be employed for the work.

No female worker shall be employed in the night shift between 7 p.m to 6 a.m

Contractor shall maintain a valid labour license under the contract labour (Regulation & abolition) act for employing necessary

manpower to be required by him. In the absence of such license the contact shall comply with as under.

1. Payment of contribution by way of employer’s contribution towards provident fund, family pension scheme, Deposit linked

insurance scheme, Administrative charges etc. at the rates applicable from time to time by Government of Gujarat / Government of

India or other statutory Authority.

2. Payment of deposit in respect of each contract labour at the rate of Rs.30/ with the office of frame there under of labour as per

control labour. (Regulation & abolition) Act.

3. License fee as prescribed under the control labour (Regulation & abolition) Act & rules frame there under depend upon the number

of workmen employed by the contractor.

4. Paid leave facility & wages as per the provision of the factories act at the rate of one day for every 20 days of working.

5. Identity cards as prescribed under the facilities act with photo affixed there to the same for identification.

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

6. Payment of retrenchment compensation notice pay & other liabilities as per industrial disputes Act. Any payment to the

contractor’s employees arising out of any claim or disputes under the industrial dispute act 1947 or any other labour laws.

7. Payment of compensation in case of accident injury.

8. Provision of ereche if the female labour employed are more than 30 numbers.

9. Maternity leaves as per the provision of maternity Benefit Act.

3. Provident fund & Family pension scheme:-

The contractor shall submit along with his bill (month wise) a statement regarding deductions against employees provident fund &

family pension scheme in respect of each concerned against employee. Provident fund & family pension scheme at the rate

of 8.33% (or at the rate made applicable by the Government from time to time) of the wages. The contractor’s contribution & his

workers contribution towards provident fund, family pension scheme shall be deposited by the contractor with Regional provident

fund commissioner, Ahmedabad.

4. Deposit Link Insurance:-

The contractor shall have to deposit 0.5% of the wages in respect of employees who is a member of the provident fund as the

contribution to the Deposit link insurance scheme with Regional provident fund commissioner, Ahmedabad.

5. Administrative charges:-

Administrative charges for monitoring provident fund A/C shall be deposited by the contractor with Regional provident fund

commissioner, Ahmedabad at the rates applicable.

6. Workmen’s compensation fund & employer’s liability Insurance:-

The contractor shall cover all his employees under workmen’s compensation fund & under the liability insurance.

The contractor shall employ adequate number of experience staff at site for daily supervision & for maintenance of various register &

records required under the law & contract. No payment for supervision shall be admissible.

7. Contractor to Indemnity the DGVCL Company:-

The contractor shall indemnity the Company & every member officer & employees of the Company also. Engineer in charge his staff

against proceedings claims, demands, and costs & expenses what so ever arising out of or in connection with the matters referred

herein above elsewhere & against all actions. Proceedings claims, demand coats & expenses which may be made against the

DGVCL or Government for or in respect of or formance of his obligation under the contract documents. The DGVCL shall not be

liable for in respect of or in consequences of any accident or injury to any workmen or other person in the employment of contractor

or his sub contractor & the contractor shall indemnity & keep indemnified The Company against all each damage & compensation &

against all claims, demands proceedings costs, charges & expenses what so ever in respect thereof in relation there to.

8. Work compensation & employer’s liability insurance:-

Insurance shall be affected for all the contractor’s employees engaged in the performance of his contract if any of the work is subject

the contractor shall require the sub contractor to provide workmen’s employees unless such employees are covered under the

contractor’s insurance.

The DGVCL reserves the right to terminate this date of contract at any time during its pendency without giving notice of termination

or any reasons thereof.

The DGVCL will be entitled to deduct directly from the bills, to be paid to the contractor any sum payable by you & which sum / sums

the DGVCL is required to pay a principal employer on account of your default in respect of all liabilities referred to in above clauses.

Signature of Contractor Executive Engineer(O&M)

D.G.V.C.L., RanderDivision.

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

Other Conditions

1. Contract booklet of DGVCL for general terms and condition of this work is available for reference in the corporate office Surat and

binding by the contractor. The contractor quoting for this tender is deemed to have gone through this book of contract booklet and

so will be treated as binding of him.

3. The successful contractor has to execute an agreement with the DGVCL on stamp paper in

Prescribed Performa of the company. The costs of stamp paper are to be borne by the contractor.

4. The successful contractor has to give indemnity bond on stamp paper in prescribed Performa of

DGVCL. The cost of stamp papers is to be borne by the contractor.

5. The contractor employing more than 10 workmen on any day of preceding 6 months as contract labour shall be required to obtain

requisite license at his own cost from the appropriate licensing officer before undertaking contract work. The contractor shall be

solely liable and responsible for the compliance with the required under the contractor labour (Abolition Regulation) Act 1970 and

rules there under.

6. DGVCL shall be at liberty to deny the entry to the contractor’s person/personnel in dgvcl premises if there is complaint against his

staff regarding misbehavior or misconduct displayed and in that case such type of person / personnel should be withdrawn

immediately from the dgvcl’s assignment on written request from dgvcl in charge /any authorized officer of the dgvcl.

Signature of Contractor

Executive Engineer (O&M)

DGVCL, Rander Division

NAME OF WORK: - “House Keeping /cleaning work at Palanpore and Ramnagar Sub Division Office under Rander

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

Note: Rate of item no 1 shall be derived after following calculations

Sr. No Description Rate (Rs.)

1 Minimum Wages (Unskilled Labour/ 8 hour Service)

2 Special Allowance

5 Bonus @ 8.33% of Sr.3

7 Leave @ 4.81% of Sr.3

8 Total (A) Sr. 3 to 7 above

9 Rs. (A) x 4 unskilled labour x 26 days

10 Cleaning Material

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

11 Total Monthly charges Sum of Sr. 9 to 10

12 Total for 24 months

Executive Engineer(O&M),

D.G.V.C.L., Rander Division.

Sr. Details of Work Schedule Estimated

No. Area in SMT

1 House Keeping /Cleaning work of Palanpore and All Cabins and Floor Dusting, Dry

Ramnagar Sub Division Mopping, Wet Moping, garbage

Pick Up and Disposal to Municipal

Corporation services with every

hour touch up in each floor and

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

2 Cleaning of all urinals, toilets, Wash Twice in a day

basins, Floor, DADO. It should remain dry

during office hours at all locations

3 Cleaning Dust Bins Daily

4 Cleaning of Drainage Fort Nightly

5 Cleaning of Window Glass Panel, Weekly

6 Dust, Cob web, bee hives, Spitting Stain As per Requirement

7 Deep Cleaning Fort Nightly

8 Paver Road and Porch Once in a day everyday

9 Staircase Area Once in a day everyday

10 Stair Dado Once in a day everyday

11 Drainage and Strom line including As per Requirement

material/rod required for it

Note: Apart from above mentioned works if other related work will be required then it will instructed by EIC.

Minimum Required Material for Housekeeping/Cleaning per month

Sr.No. Material Quantity

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

1 Harpic Toilet Cleaner 700ml 8 Nos./Month

2 Lizol 1 Lit 6 Nos./Month

3 Hand Wash Godrej 1 lit 6 Nos./Month

4 Air Freshner- Air wick 20 Nos./Month

5 Air Wick Room Freshner 4 Nos./Month

6 Room Spray- Godrej 500ml 10 Nos./Month

7 Naphthalene ball 500 ml 6 Nos./Month

8 Gala Sweeper 3 Nos./ Every 4th Month

9 Gala Floor Mop 3 Nos./ Every 4th Month

10 Urinal Pad 10 Nos./Month

11 Bucket & Mug Joyo brand 6 Nos./ Every 6th Month

12 Big Dustbin Supreme Brand 4 Nos./ Every 6th Month

13 Small Dustbin Supreme Brand 10 Nos./ Every 6th Month

14 Garbage Bag Big Bio-decomposable 4 Big Packet/Month

15 Gloves Plastic-fibre 10 Nos./Month

16 Gala Duster 10 Nos./Month

17 Toilet Brush- Gala Brand 6 Nos./ Every 4th Month

18 Domex Toilet floor Cleaner 500ml 6 Nos./Month

19 Sponge 6 Nos./Month

20 Colin Spray- 250 ml 6 Nos./Month

21 Gala Sweeper Big 6Ft 3 Nos./ Every 4th Month

22 Gala Road sweeper 7 ft 2 Nos./ Every 4th Month

23 Garbage Bag Small Bio-decomposable 4 Big Packet/Month

24 Web Gala Sweeper for ceiling 3 Nos./Month

25 Toilet paper 3 Nos./ Every 4th Month

26 Any Other Material Required As per instructions of EIC

Note: If Contractor fails to provide the above minimum required material as specified in Annexure-C then 20% of bill amount shall be

deducted from the monthly bill. And the tender shall be terminated and security deposit shall be forfeited.

File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLSDPLN/0154/02/2026 Approved Date: 25-02-2026

Name of Work: House Keeping /Cleaning work at Palanpore and Ramnagar Sub

Division office under RanderDivision, Adajan Surat.

Item Description Qty. Rate (Rs.) Unit Amount

1 House Keeping /Cleaning work Palanpore

and Ramnagar Sub Division office(Ground

Floor+ First Floor) premises including

peripheral roads, drainage, gardening etc.

mentioned in Annexure-A. Labours engaged

should remain present during working hours

in premises for any work in scope. The

cleaning of all floors should be done to the

extent that they remain clean as per

instruction of EIC. Electricity and water shall

be provided free of Cost. (All necessary

material such as air freshener, naphtha balls,

liquid soap, phenyl, acid, washing detergent

powder, pota cloth, toilet paper rolls etc. will

be provided by contactor and compulsory

branded materials is to be used as directed

by EIC and all other works as mentioned in

Annexure-B). Total 4 no’s unskilled labours

with shall be deployed with uniform. (As per

Annexure A to derive rate of this item)

( i ) Total amount for 4 nos. unskilled

( i ) Total amount for 4 nos. unskilled

labour/month as per Annexure A as per 24 67609.36 Month

tender document which is Rs.

(ii) Cleaning material/Month Rs. 24 2000 Month

Total amount 1(i) + 1(ii)

Total amount 1(i) + 1(ii)

Total (In words): Sixteen Lakh Seventy Thousand Six Hundred Twenty Four Rupees

and Sixty Four Paisa Only

Total Amount without GST in Rs.

Total Amount without GST in Rs.

Add GST @ % in Rs.

Total Amount including GST in Rs.

Total Amount including GST in Rs.

Executive Engineer(O&M),

D.G.V.C.L., Rander Division.

Signature Not Verified

Signed by:JAYESHKUMAR

CHAMPAKLAL DHANGAR File No: DGVCLSDPLN/OFFICELETTER/e-file/4510/2026/0279/Billing

Deputy Engineer

Date:2026.02.25 Approved By: Deputy Engineer,Technical,DGVCLDRND