Biennial Contract for Office and Campus Cleaning work at Lunawada Division, Lunawada-1, Lunawada-2, Santrampur-1, Santrampur-2, Kadana, Bakor, Virpur, Kothamba, REC-1, REC-2, Lunawada Lab & Store under Lunawada Division office.

Biennial Contract for Office and Campus Cleaning work at Lunawada Division, Lunawada-1,

Lunawada-2, Santrampur-1, Santrampur-2, Kadana, Bakor, Virpur, Kothamba, REC-1, REC-2,

Lunawada Lab & Store under Lunawada Division office.

Particulars Qty Unit Rate Amount

For Division Office and Other Office (GF + FF) i.e Lunawada Division,

Lunawada-1, Lunawada-2, Santrampur-1, Santrampur-2, Kadana,

Bakor, Virpur, Kothamba, REC-1, REC-2, Lunawada Lab & Store

including toilet block floor and stairs wet and dry cleaning work, Man-

Cleaning of internal road, terrace cleaning java bava, sump cleaning day

work and other cleaning and house keeping related activity such as

partitions window cleaning and dumping waste in dumping pits

removing plantations and maintenance of garden etc.

Supply of Good Quality of Cleaning Tools/Materials like Soft Brooms,

Coco Brooms, Pota, Wet Mop, Stick Rubber Wiper, Acid Phenyl, Air

freshener, Nephthalene Ball, Liquid, Soap, Topala, Kantan, etc. for

Office Cleaning & Bath Room Cleaning as per need as per materials

required for good cleaning practice.

(Location 7 x Rate per Location 500 = 3500/-)

Total Estimated Amount in Rs. :

Add 18% GST in Rs. :

Total Estimated Amount with 18% GST in Rs. :

A. Engaging manpower for Cleaning of office buildings, open area, Toilets, bath room etc., for house keeping

related all works who are conversant with such all work under Lunawada Division Office Campus premises for

entire buildings/person as per requirement & instruction. Labour engaged should be remain present as per

working Hrs fixed i.e. 8.00 hrs to 13.00 hrs. (Total 5 hours)

B. First of all labour should work in respective blocks (As per Note: 17) but in after they have to work in team as

decided by EIC. The work includes cleaning area as well as cleaning open areas (Parking, Store, Ground, etc.)

as well as monsoon gutters. Also work of removing grass, cutting Tree bushes and maintaining of campus

garden as instruction by EIC. and for 26 days in a month. Also all Waste materials should be moved to a

designated outdoor waste collection area when labour is available.

C. Cleaning Tools and Materials like Soft Brooms, Coco Brooms, Pota, Wet Mop, Stick Rubber Wiper, Acid

Phenyl, Air freshener, Naphthalene Ball, Liquid, Soap, Topala, Kantan and all other materials required for

cleaning work shall be purchased and supplied by the contractor at their own cost.

A. Applicable Rate for un-skilled as per HR Cirular No. 1554 dated 03.10.2025

B. Add PF at Rate of 12% plus Administative charges at 1.00%

C. Add Bonus at Rate of 8.33%

D. Add Leave Salary at Rate of 5.00%

E. Add ESI at Rate of 3.25%

F. Total Rate per Day (F=A+B+C+D+E)

In SCHEDULE-B mentioned Quantity are Estimated. Quantity may be Increased or Decreased. But Order Value

will not be changed & Payment will done as per Actual Execution of Works.

Successful bidder has to pay all dues to workers as per prevailing labour laws & produce original documents as

and when demanded by authorities. Ignorance of labour laws or failure to consider them while quoting his rate

will not absolve party towards complying prevailing labor laws. The contractor shall at his own expense comply

with all labour laws & keep MGVCL indemnified in respect thereof.

Payment shall be released in RA bills at rates shown against actual laborers utilized. The contractor shall have to

produce documents for having paid, the statutory & labour laws dues amount to Govt. in subsequently monthly

basis. At time of final bill the contractor has to make payment to Govt. authorities & produce the

receipts/challans along with the Bill against which the final payment shall be released.

In final bill the contractor has to submit details of payment received from MGVCL & same should reconcile with

amount actually paid to Laborer’s/Govt.

Labour wages are revised by labour department every year w.e.f 1st April & 1st October. Price variation due to

6 such increase/decrease shall be payable considering basic rate as HR Circular No. 1554 Dated 03.10.2025 for un-

skilled category Rs.441 as applicable from time to time.

7 The % rate quoted & accepted by MGVCL shall apply on price variation amount.

8 Tenders are invited on % claim by contractor & bidder who offers minimum % will be considered as L-1.

9 Party has to quote on % basis on total amount of order.

9 Party has to quote on % basis on total amount of order.

As & when additional manpower/quantity is required, bidder shall provide at the same rate & terms of tender

mentioned in Schedule B above.

Rates are excluding GST. GST shall be reimbursed on submission of all original challans / as per Govt. prevailing

In furture as and when additional manpower required or required to be discontinue you have to

provided/discontinue the same with same terms and condtion.

13 For absent of person, recory of 15% amount per day per person shall be levied from bill as penalty amount.

If a firm quoted NIL service charge/consideration or quotes below (negative) the estimast, such bids shall be

treated as un responsive and will not be considered.

If contract is awarded to contractor, he has to obtained Group Insurance Policy from suitable insurance agency

15 or they are registered under ESI Act. In addition, whenever, ESI Act is applicable and contractor has obtained ESI

registration, no need to obtain Group Insurance Policy separately.

The Contractor is required to submit their bill in 3- Copy to the Division Office. Following verification by the HR

Section, the bill will be forwarded for Payment processing will be completed by the respective Division office.

Set-up of Manpower

Name of Office Manpower Location

Lunawada Division, REC-1, REC-2

Lunawada-1, Lunawada-2, Lab

17 Santrampur-2

Kadana 1 1 Kadana

Bakor 1 1 Bakor

Virpur 1 1 Virpur

Kothamba 1 1 Kothamba

Lunawada Store (Located at Godhra) 1 1 Godhra

Executive Engineer (O&M)

M.G.V.C.L., Division Office

Seal & Signature of Bidder

Name of bidder Company/Agency