SUPPLY OF MAN POWER TO KARNATAKA LEGISLATIVE COUNCIL SECRETARIAT

Document regarding payment of fixed E.M.D. amount

The tenderers should submit their tender along with full name and signature. If submitting on behalf of firm/partner firm, the authorized signatory should enter the name and sign and submit with the relevant record

The tenderers shall mention their residential, address, e-mail id and telephone number clearly in the tender

Document regarding having 5 years of experience with regard to supply of manpower for cleaning and security work

Statement including the name of the firm/department/office at which the firm is carrying out the cleaning and security work at present along with their address, e-mail id, contact details and telephone number of person of contact and the relevant documents and the copies of the certificates issued by the concerned firms should be furnished.

Certificate obtained from the concerned department / firm for providing a minimum of 40 staff belonging to the category mentioned in Annexure-3 in a single work order and 100 staff annually during the last 3 financial years. (2021-2022 to 2023-2024)

Valid Licence obtained by those who are maintaining cleaning and security work from Internal Security Division of the Government of Karnataka

Certificate of current period of ISO9001-2000 in mechanical and automatic cleaning and common maintenance and security

Certified copy of registration made by the tenderers under Labour Act, ESI Act, Provident Fund Act, Goods and Service Tax Act, Professional Tax and other Essential Acts and copies of the returns and clearance certificates submitted to the respective departments during the last year.(2023-24)

Document/proof obtained from the E.S.I.C regarding deposit of E.S.I contributions of employees and employer during the last three years. (2021-22, 2022-23, 2023-24)

Document/proof obtained from the E.P.F Authority regarding deposit of E.P.F contributions of employees and employers during the last three years. (2021-22, 2022-23, 2023-24)

Certified copies of returns submitted to the Income Tax department during the last three years. (2021-22, 2022-23, 2023-24)

PAN Card Copy of bidder/ firm.

Copies of Balance sheet of transactions of the past three years certified by the Chartered Accountant. Minimum turnover of 3.00 crores (Rupees three crores only) being achieved during the last three years.(2021-22, 2022-23, 2023-24)

If bidders are submitting the bid on behalf of the firm/partner firm, the certified copy of power of attorney obtained from the respective firms for submitting the said bid.

Documents of Self attestation by the bidders that in the event of becoming successful bidder, he is bound to deploy on own/on contract basis the machineries for executing the cleaning works mentioned in Annexure-1

Self declaration certificate shall be submitted declaring that the firm does not have any litigations pending regarding violation of the Labour Act/Employees Provident Fund/Employees State Insurance Corporation Acts. If self declaration is found to be untrue, the tender will stand rejected or suitable measure will be taken to cancel the contract

Self declaration letter stating that the bidder or the firm is not blacklisted during the last five years and that the bid submitted will not be withdrawn.

The bidder shall enter in the financial bid section the amount of service charge fixed for the estimated amount of total resources mentioned and the cost incurred for the cleaning materials and machineries. The financial bid evaluation will be made on the basis of the sum total of these two amounts

The details of cleaning machineries and cleaning materials mentioned in Annexure-1 should be considered while mentioning the cost of the materials

The successful bidder, before commencement of contract, shall justify the cost mentioned by them through providing details of unit, cost, quantity and brand ensuring the quality of the materials used.

The minimum wage, ESI and Employee Provident Fund contribution fixed by the Labour department from time to time and all the applicable taxes will be paid at the rate fixed by the Government from time to time. Therefore, in order to provide human resource service, percentage-wise service charge and cost of cleaning materials and machineries only shall be entered in the financial bid as stipulated in Annexure-4

The financial bid of the bidders who enter the service charge less than 2 percent will not be considered.

The GST will be paid additionally only for the service charge mentioned by the bidders. But no GST will be paid for the cost incurred for cleaning materials and machineries.

If the amount of cost of cleaning materials and machineries are found to be unrealistic, with the purpose of bagging the contract, such bids are liable to be rejected if satisfactory explanation is not furnished. The cost incurred for the cleaning materials per month should be furnished in the remarks column.