Supply, Erection, Testing and Commissioning of Street light system on Internal roads of Glorina Valley Society in Moje-Kanakpur Kansad at South Zone-B (Kanakpur),Surat Municipal Corporation.

NAME OF WORK : Supply, Erection, Testing and Commissioning of Street light

system on Internal roads of Glorina Valley Society in Moje-

Kanakpur Kansad @ South Zone-B (Kanakpur),Surat Municipal

TENDER DOCUMENTS

Publishing Authority: Surat Municipal Corporation

Inviting Authority: Deputy Municipal Commissioner (South Zone-B)

Head of the Department: Executive Engineer (South Zone-B)

South Zone-B (Kanakpur), Beside, Swaminarayan Tample, Gujarat

Concerned Office:

Housing board, C.O.P No.5, Kanakpuar, Surat.

E-mail: [email protected]

Bid Type: E-tender

Website: https://smctender.nprocure.com

Surat Municipal Corporation |South Zone-B| Page 1 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

Abbreviation used in this document:

DMC : Deputy Municipal Commissioner

SZ-B : South Zone-B

Ele : Electrical

Mech : Mechanical

SMC : Surat Municipal Corporation

EMD : Earnest Money Deposit

SD : Security Deposit

RMD : Retention Money deposit

LED : Light Emitting Diode

BRTS : Bus Rapid Transport System

O&M : Operation and Maintenance

pdf : Portable Document Format

I/C. : In-Charge

DD : Demand Draft

RPAD : Registered Post with Acknowledge Due

P.F. : Provident Fund

GST : Goods And Service Tax

TP : Town Planning

MR : Market Rate

CMS : Complaint Management System

CCMS : Centralised Control and Monitoring System

G.I. : Galvanised Iron

MCB : Miniature Circuit Breaker

RCCB : Residual Current Circuit Breaker

SP : Single pole

DP : Double Pole

TP : Triple Pole

TPN : Three Pole with Neutral

DIN : Deutsche Institut für Normung, which translates into English as 'German Institute of

GIS : Geographical Information System

Surat Municipal Corporation |South Zone-B| Page 2 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

MIS : Management Information System

EESL : Energy Efficiency Services Limited

ERDA : Electrical Research and Development Association

DWC : Double Wall Corrugated

N.B. : Nominal Bore

SFU : Switch Fuse Unit

XLPE : Cross linked polyethylene

PVC : Polyvinyl Chloride

ID : Internal Diameter

OD : Outer Diameter

sq mm : Square Millimetre

F.L. : Flood Light

RGB : Red Green Blue

Surat Municipal Corporation |South Zone-B| Page 3 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

SR. NO. DESCRIPTION

(1) DETAILED TENDER NOTICE PUBLISHED ON NEWS PAPER/ SMC’S WEBSITE 05-08

VOLUME – I (09-39)

(2) QUALIFICATION CRITERIA 10-13

(3) BRIEF DETAILS REGARDING THE WORK 14-15

(4) CONTRACTOR’S / BIDDER’S AFFIDAVIT CUM UNDERTAKING / CERTIFICATE 16-18

(5) MANUFACTURER’S / BIDDER’S AFFIDAVIT CUM UNDERTAKING 19-20

(6) CHARTERED ACCOUNTANT'S CERTIFICATE

(7) SPECIAL TERMS AND CONDITIONS

(8) ANNEXURE –I TO VI 23-30

(9) TECHNICAL / SERVICE PROFILE PERTAINING TO TENDERER 31-33

(10) THE MODE OF DOCUMENT SUBMISSION CUM CHECK LIST 34-35

(11) IMPORTANT DATE

THE VITAL COMMON INFORMATION REGARDING THE TENDER

VOLUME – II (40-92)

(13) BRIEF DETAILS ABOUT THE CONTRACT / WORK : 41-43

(14) ABOUT THE TENDERING PROCESS 44-50

(15) GENERAL TERMS & CONDITIONS OF THE CONTRACT 51-74

(16) CONDITIONS ABOUT THE EXECUTION OF WORK 75-82

(17) CONDITIONS ABOUT TESTING & INSPECTION 83-86

CONDITIONS REGARDING GUARANTEE/ WARRANTY, SECURITY DEPOSIT/

PERFORMANCE GUARANTEE

(19) PAYMENT & PENALTY TERMS & CONDITIONS 88-92

VOLUME – III (93-122)

(20) DETAILED TECHNICAL SPECIFICATIONS 94-120

(21) GENERAL SPECIFICATION FOR ELECTRICAL INSTALLATION

(22) VENDOR LIST

Total Nos. of Pages:

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Surat Municipal Corporation |South Zone-B| Page 4 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

TENDER NOTICE (PUBLISHED IN THE NEWSPAPER)

Surat Municipal Corporation |South Zone-B| Page 5 of

Tender Notice # DMC/SZ-B/05/2026-2027,

2027, Work No :

SURAT MUNICIPAL CORPORATION

SOUTH ZONE-B (KANAKPUR)

e- Tender (Online) invitation Notice No. DMC/SZ

DMC/SZ-B/05/2026-27

Tender for the work mentioned are invited online on

onhttps://smctender.nprocure.comfrom

from Government approved

contractor with Following Schedule.

Name of Work 1.Estimated Amount

Sr. 2.Earnest Money Deposit

No 3.Document fee + 18% G.S.T.

4.Registration Class

1. SETC of Street Light system on internal roads of Glorina Valley Society in 1.Rs.

Kanakpur Kansad in South Zone -B(Kanakpur) Surat. 2.Rs.

4. " Experienced "

2. Supply,Installation,Testing and Commissioning of 8/10 Passanger Lift(Ground 1.Rs.

Plus 2 Upper Floor) for Health Center at mojeGabheni 2.Rs.

R.S.No.218/paikee(Amenities space) in South Zone -B(Kanakpur) Surat. 3.Rs.

4. " Experienced "

3. Providing and Making Furniture for Health Center Building at mojeGabheni 1.Rs.

R.S.No.218 in South Zone -B(Kanakpur)

B(Kanakpur) Surat. 2.Rs.

4. Providing and laying 250m Dia R.C.C NP

NP-3 class pipe line with simple chamber 1.Rs.

on internal road of Haridarshan Nagar Society(Moje

Society(Moje-Gabheni)R.S.No. 224/1, 2.Rs.

Block No.228 and 230 in South Zone-B

Zone (Kanakpur) Surat. 3.Rs.

5. Repairing and Maintainance work of Footpath of newly added area in 1.Rs.

D.T.P.S.34 (Pali-Sachin-Kansad),

Kansad), D.T.P.S.33 (Tanlangpor

(Tanlangpor-Umber), Kanakpur, 2.Rs.

kansad of South zone-BB (Kanakpur) Surat. (2nd Attempt) 3.Rs.

6. Repairing and Maintainance work of Footpath in D.T.P.S -59(Unn), D.T.P.S- 1.Rs.

67(Jiav-Sonari-Gabheni)

Gabheni) MojeGabheni, Dipli, Sonari, Jiav of South Zone - 2.Rs.

B(Kanakpur) Surat. (2nd Attempt) 3.Rs.

Surat Municipal Corporation |South

Zone-B| Page 6 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

1. No. of Tenders

2. Total Estimated cost of Tender Rs. 251.28Lacs

3. Up Loading of / Tender Document Dt- 10/08/2026

4. Downloading of Tender Documents From Dt.- 10/08/2026 to 24/08/2026 17.00 hours

5. Pre-Bid Meeting to bidder. Bidders shall have to post their queries on E-Mail address

(for the Tender work No. 1 and 5) exen.szb @ suratmunicipal.org on or before Dt.17/08/2026

6. Online submission (Last Date)

Tender Fee / EMD and other UptoDt. 24/08/2026, 18.00 hours

Documents in Soft Copy.

7. Opening of Online Technical Bid etc. On Dt. 25/08/2026 11.00 hrs. (Probable date)

8. Submission of Tender Fee, EMD, UptoDt. 31/08/2026 to Chief Accountant,Surat Municipal

( Only Banker Cheque / D. D. ) andAffidavitin Corporation, TapiBhavan,Tapipura, Surat by R. P. A. D. / Speed

Hard Copy. Post up to 18.00 hours.

9. Opening of Tender Fee, EMD & Other On Dt. 02/09/2026 (Probable date)

Documents etc. in Hard Copy.

10. Opening of Price Bid After Scrutiny of Technical Bid.

 Demand Draft for E. M. D. &Tender Fee Shall be submitted in electronic format only through online (by

Scanning) while uploading the bid. This submission shall meanthatE.M.D. & Tender Fee are received for purpose

of Opening the Bid. Accordingly offer of hose shall be opened whose E.M.D. & Tender Fee is received

Electronically. However for the purpose of realization of D.D.Bidder shall send the D.D. in original through

R.P.A.D./Speed Post so as per Clause as reach to Account Department (Main Office) within 7 days from the

last date of Online Submission of the Bid as per Tender Notice.

 Penaltative action will be taken for not submitting D.D.in Original in the Account Department of suratmunicpal

corporation within 7 days from the last date of the online submission of the bidfor the first time as

mention below .

Sr. No. Tender Amount Penalty Amount in Rs.

1. Up to 1 Crore Rs.10,000/-

2. More thenRs. 1 Crore and UptoRs. 10 Crore Rs.20,000/-

3. More thenRs. 10 Crore and UptoRs. 50 Crore Rs.30,000/-

4. More thenRs. 50 Crore and UptoRs. 100 Crore Rs.70,000/-

5. More thenRs. 100 Crore Rs.1,00,000/-

 If bidder will not submit the penalty amount within 10 days to surat municipal corporation and/or bidder will

not submit the demand draft in orignal for the second time and after,Penaltativeaction shall be taken for

abeyance of registration and cancellation of E-tendering code for 6(six) months.

 All documents must be coloured scanned to be seen as original. Scanning in black and white or gray shall not be

 All the Documents must be notarized with clearly displaying stamp, number and name of the notary.

 G.S.T. Registration No.

Surat Municipal Corporation |South Zone-B| Page 7 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

GST CLAUSE FOR CONSTRUCTION/ERECTION/COMMISSONING/ INSTALLATIN/ REPAIRS/ MAINTENANCE / RENOVATION

/ FABRICATION OF STRUCTURE INCLUDING BUILDING (MEANS ALL WORKS CONTRACT / TURN KEY PROJECTS/ SUPPLY

OF MATERIAL / GOODS )

GST (Goods & Service Tax) has come in Existence from 1st July, 2017. Contractor/Successful Bidder is bound to pay any

amount of GST prescribed by the Govt.of India as per the Terms of Contract agreed upon during the course of execution of

this contract. During the course of execution of Contract, if there is any change in rate of GST (Goods & Service Tax) by the

Government, the same shall be reimbursed/recovered separately by SMC. subject to the submission of original

receipt/proof for the amounts actually remitted by the Successful Tenderer / Contractor to the Competent Authority

along with a certificate from chartered Accountant of Contractor/Successful Bidder certifying that the amount of GST

paid to the Government and the same shall be intimated/submitted/claimed within 30 (Thirty) Days form the date of

payment.Remittance of GST within stipulated period shall be the sole responsibility of the Successful Bidder/Contractor,

failing which, SMC may recover the amount due, from any other payable dues with SMC and decision of Municipal

Commissioner shall be final and binding on the Contractor/Successful Bidder in this regard. Further, the non-payment of

GST to the- Government may lead to the termination of contract and forfeiture of Security Deposit/ Performance

Guarantee Amount If imposition of any other new taxes/Duties/Levies/Cess or any other incidentals etc. or any increase in

the existing taxes/Duties/Levies/Cess or any other incidentals etc. (Excluding GST) are imposed during the course of the

contract, the same shall be borne by the contractor/successful Bidder only, in no case SMC shall be liable for the same.

 Following Documents shall only be submitted in HARD COPY to The Chief Accountant, Surat Municipal

Corporation, Muglisara, Surat by all bidders."

 Earnest Money Deposit as mentioned in the tender.(i.e.D.D./Bankers Cheque, Bank Guarantee)

 Tender Fees as mentioned in the tender

 Affidavit on Non Judicial Stamp Paper of Rs.300/-[ IF APPLICABLE]

 Tender documents are available on https//smc.nprocure.com

 Bidders have to submit price bid in Electronic format only on https://smctender.nprocure.com

website till the last date & time for submission.

Price Bid in Physical form shall not be accepted in any case.

 Submission of EMD, Tender Fee, Addenda Corrigendum (If any) duly signed by contractor as mentioned in

technical bid etc. in hard copy to above mentioned addressed by R.P.A.D. /Speed Post only S.M.C. shall not be

responsible for any postal delay.

The Bidder must have been mention Party Name, SMC Party Code (If you have), Mobile Number, GST Number

beside of Demand Draft/ Banker Cheque/ Pay Order & Correspondence address on Tender Cover (HARD COPY).

 The Surat Municipal Corporation reserves the right to accept or reject any or all the tender to

be received without assigning any reasons thereof.

• In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office :-

“(n) Code Solution-A division GNFC LTD.”

403, GNFC Info tower, Bodakdev, Ahmedabad-

380054, Gujarat ((India)

E_Mail: [email protected] Web-site:www.nprocure.com

Tender for the work mentioned are invited online on https://smctender.nprocure.com from Government

approved contractor with Following Schedule.

Deputy Municipal Commissioner

South Zone-B (Kanakpur)

Surat Municipal Corporation

Surat Municipal Corporation |South Zone-B| Page 8 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

QUALIFICATION BID

Surat Municipal Corporation |South Zone-B| Page 9 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

Attention Please

BIDDERS ARE REQUESTED TO PROVIDE ALL INFORMATION/DETAILS/EMD ETC AS ASKED IN THE TENDER.

ANY DEVIATION WHETHER IN TECHNICAL OR COMMERCIAL SHALL NOT BE ENTERTAINED, AND NO CHANCE

SHALL BE GIVEN FOR ANY TECHNICAL OR COMMERCIAL CLARIFICATIONS. TENDERS SHALL BE OUT

RIGHTLY REJECTED IN SUCH CASES.

THEREFORE, BIDDERS ARE REQUESTED TO BE VIGIL WHILE PARTICIPATING ELECTRONICALLY/ UPLOADING

TENDER. NO DISPUTE SHALL BE ENTERTAINED ON LATER DATE.

I / WE AFFIRM THAT ALL REQUIRED DOCUMENTS, CERTIFICATES, DATA / INFORMATION, EMD ETC. AS

ASKED IN THE TENDER HAVE BEEN FURNISHED AND / OR ELECTRONICALLY UPLOADED / ATTACHED. I / WE

UNDERSTAND THAT MY / OUR TENDER SHALL BE OUT RIGHTLY REJECTED, IF THOSE CONDITIONS AREN’T

ALL THE TECHNICAL SPECIFICATIONS, TERMS, CONDITIONS INCLUDING ADDENDA CORRIGENDUM IS

THOROUGHLY GONE THROUGH BY ME / US. I / WE CONFIRM THAT BID(S) SUBMITTED ARE EXACTLY IN LINE

WITH THE SPECIFICATIONS, TERMS & CONDITIONS STIPULATED IN THE TECHNICAL BID ALONG WITH THE

ADDENDA CORRIGENDUM.

I / WE UNDERSTAND THAT ANY DEVIATION, IF MENTIONED BY ME / US IN SPITE OF ABOVE WILL CAUSE

REJECTION OF MY / OUR TENDER ALTOGETHER AND, AS SUCH PRICE BID WILL NOT BE OPENED.

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Surat Municipal Corporation |South Zone-B| Page 10 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

QUALIFICATION CRITERIA

The qualification process will lay high emphasis on the ability and competency of contractors to do high

quality work within the given time schedule. The following criteria along with other conditions/ criteria shall

be applicable to Bidder.

[01] Bidder must possess valid electrical contractor's license issued by concerned department

of state government of Gujarat.

[02] Average annual financial turnover of bidder during the last 3 years, ending 31st March of

the previous financial year should be at least 30% of total estimated cost. C.A.'s

certificate must be furnished for the same.

[03] Experience of having successfully completed “similar works” (defined below) during

last 7 years ending last day of month before the one in which tenders are invited

should be either of the followings:

Work Completion Certificate(s) [Containing the details like (i) name of Min. Nos. of

work, sanctioning/ work order/ agreement details, sanctioning WCC

amount, work done amount, work completion date, certificate issue [Work(s)

details (reference no. of issuing department/ authority, date etc.) will Completed

80% of Total Estimated Cost

50% of Total Estimated Cost

40% of Total Estimated Cost

 The word “similar work” signifies SITC of outdoor Streetlight system, comprising of

major components as per bill of materials (e.g. pole, luminaire, cable, CCMS / feeder

pillar etc.) The work completion within last 07 years, ending last day of month

previous to the one in which tenders are invited shall only be considered.

 In case if work is combined with other work(s), documents should prove that amount

of items / work completed for streetlight equipment / components only and amount

must be as per the min. requirement(s) mentioned in the technical-bid. All necessary

documents, including work completion certificate, work order, relevant price-bid,

technical-bid documents etc. from the authority who has placed the work order. In

absence of all required documents, such works aren’t considered for technical-bid

 Experience of the work completed for government / semi-government organisations /

urban local authorities, PSUs / govt. companies only. Work completed for any private

company or property shall not be considered.

Surat Municipal Corporation |South Zone-B| Page 11 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

 Appropriate evidence(s) like work completion certificate(s) (Form-3A) must be

[04] Following enhancement factors will be used for the cost of works executed and financial figures to

common base for the value of the works completed in India: -

Year Multiplying Factor

One 2025-26 1.10 The year ONE will be considered as the year ending 31st

March of the previous financial year for which tender is

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Surat Municipal Corporation |South Zone-B| Page 12 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

Work Completion Certificates / Documents:

Bidder has to fill up following tables consciously and, duly sealed and signed, submit in hard copy within

stipulated time mentioned elsewhere in bid.

I / We are providing following information in order to my/our eligibility for the tender under

consideration (Tender ID No._____________.

BIDDERS ARE ADVISED TO SUBMIT ONLY RELEVANT INFORMATION AND ITS SUPPORTIVE DOCUMENT(S)-

COPY OF 3-A FORMS (WORK COMPLETION CERTIFICATES).

For ONE work according to 80.00% of estimated cost;

Sr. Name of work Actual date of Total Amount of Effective/Consider

Sr. Name of work Actual date of Total Amount of Effective/Consider

No. work Completion Work Done, Rs.( able Amount, Rs.

For TWO work(s) according to 50.00% of estimated cost;

Sr. Name of work Actual date of Total Amount of Effective/Consider

Sr. Name of work Actual date of Total Amount of Effective/Consider

No. work Completion Work Done, Rs.( able Amount, Rs.

For THREE work(s) according to 40.00% of estimated cost;

Sr. Name of work Actual date of Total Amount of Effective/Consider

Sr. Name of work Actual date of Total Amount of Effective/Consider

No. work Completion Work Done, Rs.( able Amount, Rs.

Note: PLEASE CLEARLY NOTE THAT filling of above details is must (along with submission of

required certificates / documents) otherwise, offer of such bidder shall be rejected and

price-bid will not be opened.

SEAL & SIGNATURE OF THE TENDERER:

Surat Municipal Corporation |South Zone-B| Page 13 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

BRIEF DETAILS REGARDING THE WORK: -

Work is to be carried out for Supply, Erection, Testing and Commissioning of Street light system

on Internal roads of Glorina Valley Society in Moje-Kanakpur Kansad @ South Zone-B

(Kanakpur), Surat Municipal Corporation within city limits. It includes installation of GI

Pipe/Octagonal poles & streetlight LED luminaires, 6 kW capacity CCMS and other allied

components / accessories of the streetlight system.

[B] BRIEF- IMPORTANT TECHNICAL DETAILS OF THE WORK:-

Sr. Item Description(s)

(1) Street Light StreetLight Pole Height : 6.0 m

Pole and Material : As per specification.

Bracket Pole Type : GI Pipe/ Octagonal with base plate.

Base plate/J-bolt : To be got approved prior to supply.

Bidder has to confirm at his own prior the order

placement to manufacturer.

Bracket fitment : Brackets to be fixed with bolts

Testing of pole and bracket : At Manufacturer's works only.

(2) LED Luminaires IES file is mandatory. : Must be provided for all luminaires within

days from the date of work order.

Rated I/P (max.) : 15 W (Outdoor Streetlight)

Luminaires Type : LED, Outdoor application.

Ingress Protection for : As per IEC

entire LED Luminaries IP 66 (for cap. > 65 W) | IP 65 (for cap. <=65 W)

LED Driver :  Luminaires’ driver shall be appropriately

sealed/ potted.

 Min. life of LED driver must be

Luminaires Testing : REVERSE TESTING AT MANUFACTURER'S WORKS.

After placement of order, bidder will supply all

luminaires as per tender. From the received

lot(s), sample(s) will be collected and send back

to the manufacturer’s works and testing will be

done at manufacturer's works. If, result(s) aren’t

as per requirements, entire lot may be rejected

or penalty will be imposed as mentioned

elsewhere in tender or, the action(s) as per the

decision of the competent authority.

BIS approval for LED : LED luminaires/ family of LED luminaire models

Luminaire(s) must be approved by Bureau of Indian Standard

Surat Municipal Corporation |South Zone-B| Page 14 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

BIS approval for LED : BIS approval is must along with R-number

Driver(s) allotted by BIS.

(3) Cables / Wires Size : [1] 4 X 6/10 mm2 aluminium conductor XLPE

armoured cable for pole to pole & also CCMS to

[2] 3 X 1.5 mm unarmoured flexible copper wire

/ cable for Luminaires supply.

(4) Terminations Glands : All cable glands shall be single compression made

from appropriate steel material suitable for such

application(s).

Lugs : Crimping type bimetallic lugs / sockets.

(5) Junction box Integral part of streetlight : There shall be provision for fitment of 3 Nos. of

for GI pole. Cable Glands, MCB, terminal / connector strip(s)

Octagonal and, earthing wire / strip for luminaire(s). Having

poles Allen key type locking arrangement WITH NON

DETACHABLE / REMOVABLE BOLT.

(6) DWC Pipe Size : ID- 38 & 50 mm.

(7) G.I. Pipe Size : N.B.: 40 & 50 mm.

(8) CCMS ---- : 6 kW (Current carrying capacity of power

cabling/ wiring/ switch gear must be 40 A (min.)

per phase), 3-Phase, 415 V AC, 50 Hz system.

(9) Pole As per respective Zone : Good quality Radium Sticker/Paint. Number /

Numbering & Colour Code System. series will be finalized in consultation of

colour code Engineer-in-charge.

SPECIFIC DATA SHEET OF LED LUMINAIRES: -

Sr. No. Parameter Outdoor Streetlight/Floodlight Luminaires

(1) Max. I/P power of LED luminaires 15 W

(2) Min. Initial Lumen 1,500 lm

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Surat Municipal Corporation |South Zone-B| Page 15 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

AFFIDAVIT CUM UNDERTAKING CUM DECLARATION BY THE BIDDER REGARDING THE WORK OF

(To be furnished on Non-judicial stamp paper (Rs. 300.00) duly signed by authorized notary)

Name of Work: - (to be mentioned by the bidder as per detailed tender notice).

[01] I / We, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

[02] The undersigned also hereby certifies that neither our firm

__________________________________________ nor any of its constituent partners have

abandoned any work in India nor any contract awarded to us for such works have been

rescinded, during last five years prior to the date of this application.

[03] The undersigned hereby authorize(s) and request(s) any bank, person, firm or corporation to

furnish pertinent information deemed necessary and requested by the Department to verify this

statement or regarding my (our) competence and general reputation.

[04] The undersigned understands and agrees that further qualifying information may be requested,

and agrees to furnish any such information at the request of the department.

[05] I / We, ______________________________________ solemnly affirm and state on oath that

____________________________________ (Name of Tenderer) has not been black listed by any

Government / Semi Government / Public Sector Undertaking / Public limited and not have been

banned / suspended business dealings with the said firm. The information given above is true to

the best of my knowledge.

I / We agree that if this information found to be false / wrongful at any stage then, my / our bid /

tender / Contract shall be liable to be rejected / terminated.

[06] Further, at present I / We am / are the partners of this firm, hereby give an undertaking that, we

are jointly and severally responsible to meet all the liabilities over and above the business of this

firm and make good the above financial loss sustained by the Surat Municipal Corporation as a

result of our abandoning the works entrusted to us i.e. this firm:

Surat Municipal Corporation |South Zone-B| Page 16 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

[07] For this tender, I / We will supply _______________ make LED luminaire (Offer for min. One

make Only, otherwise, offer shall be rejected and price-bid will not be opened.), and, for that,

I / We have submitted authorization letter and service back up after installation.

[08] For this tender, I / We will supply ________________ make CCMS (Offer for min. One make

Only, otherwise, offer shall be rejected and price-bid will not be opened.), and, for that I / We

have submitted authorization letter and service back up after installation.

[09] I/ We confirm that, in case of discontinuation of product of LED/ CCMS during any stage of

contract period, we accept that my/ our firm will accept the decision of competent authority of

[010] In order of token of bid submission, I / We am / are submitting tender fees of Rs.________ (in

words, Rs._________________________________________, drawn on (bank name)

No._____________, issued on ___________ and, tender guarantee (E.M.D.) of Rs.________(in

Branch ________________vide pay order / DD No._____________, issued on __________.

I / we hereby declare that I / We have gone through the technical bid document, have examined

closely all the specifications / terms & conditions described in the bid document & addenda

corrigendum(s) [if any].

I / We hereby agree to be bound by and, comply with all such specifications / terms, conditions

I / We also confirm that my / our offer is strictly in line with the tender specifications,

stipulations, terms and conditions etc. and understand that in the event of any deviations,

technical or commercial, my / our price bid will not be opened.

I / We have clearly understood the tender specification(s) / term(s) / condition(s) / all content of

tender and particularly, intent behind the content and bind my / ourselves for larger intent of

the tender & content as well.

Surat Municipal Corporation |South Zone-B| Page 17 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

If any items / conditions / specifications / scope of work is mentioned differently at more than

one place(s) by chance, most appropriate as decided by the department (Surat municipal

Corporation) will apply & binding to me/us.

I / We clearly understand that all documents/ details/ certificates as asked/ requested along

with the bid must be submitted in soft copy/ hard copy as mentioned in the tender & submission

of such documents etc. after expiry of technical-bid submission date shall not be accepted and,

offer of all such bidders shall be rejected out-rightly.

I / We also clearly understand that dispute(s) created at later date wouldn’t be entertained &

Surat Municipal Corporation can treat them as fraudulent practice(s) and action(s) as deemed fit

can be initiated against me / us and I / We have quoted my / our offer and submitted documents

/ certificates accordingly.

I / We have gone through the fact(s) as above and, have clear understanding regarding the Detail

Technical Specification as described.

I / We also confirm that I / We have quoted my / our offer (tender) after close examination of all

certificate(s) / document(s) to be submitted either in hard copy or online and submitted

accordingly. I / We are clearly aware that in event of fraudulent practice(s) found in any of such

certificate / document, action(s) to be taken against me as per tender terms & conditions for

such fraudulent practice(s) will be binding & acceptable to me / us.

Signed by an Authorized Officer of the Firm

Title of Officer

Surat Municipal Corporation |South Zone-B| Page 18 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

 AFFIDAVIT CUM UNDERTAKING CUM DECLARATION BY LED MANUFACTURER REGARDING

THE WORK OF TENDER ID NUMBER: ____________.

(To be furnished on Non-judicial stamp paper (Rs. 300.00) duly signed by authorized notary)

Name of Work: - (to be mentioned by the bidder as per detailed tender notice).

I, the undersigned, do hereby certify that all the statements made in the required attachments are true and

I/ We understand that I/ We have offered the LED luminaries for longer time of use. Our products will

remain available for use during the contract period. Further in case of LED luminaries we confirm that our

product will not face the colour shift issue for seven years after the commissioning.

I/ We confirm/abide that in case of colour shift appears in LED luminaries we will repair/replace the

luminaries during seven year from the commissioning.

I/ We confirm that in case of discontinuation of product of LED for the period of seven years, we accept

that my/ our firm can be debarred for one year from the date of order (Debarred).

Seal and Signed by the authorised signatory of the firm

Title of the office

Name of the firm

Surat Municipal Corporation |South Zone-B| Page 19 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

 AFFIDAVIT CUM UNDERTAKING CUM DECLARATION BY CCMS MANUFACTURER

REGARDING THE WORK OF TENDER ID NUMBER: ____________.

(To be furnished on Non-judicial stamp paper (Rs. 300.00) duly signed by authorized notary)

Name of Work: - (to be mentioned by the bidder as per detailed tender notice).

I, the undersigned, do hereby certify that all the statements made in the required attachments are true and

I/ We understand that I/ We have offered the CCMS for longer time of use. Our products will remain

available for use during the contract period.

I/ We confirm that in case of discontinuation of product of CCMS for the period of seven years, we accept

that my/ our firm can be debarred for one year from the date of order (Debarred).

Seal and Signed by the authorised signatory of the firm

Title of the office

Name of the firm

Surat Municipal Corporation |South Zone-B| Page 20 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

(To be furnished on letter pad of Chartered Accountant of the bidder.)

It is to certify that,

1. …………………………………………………………….....................…….……(Name of the firm) is a partnership/

proprietary firm/ limited company (strike out, which isn’t applicable) having registered office

number...…………………………………, GST registration number …..................…………………….....

2. The legal name of the firm mentioned in GST registration certificate is

…………………………................................ and trade name of the firm mentioned in GST registration

certificate is....................................……………… and the name of the firm mentioned in PAN

(i) The legal name of the firm mentioned on GST registration certificate has been/ has not

been (strike out, which isn't applicable) prefixed with ..................... (e.g. M/s.. shri, jay etc).

(ii) The trade name of the firm mentioned on GST registration certificate has been/ has not

been (strike out, which isn't applicable) prefixed with ..................... (e.g. M/s.. shri, jay etc).

(iii) The legal name and trade name as mentioned in GST registration certificate is of the same

(iv) The PAN no. & GST registration no. as mentioned above is of the same entity.

(v) This Certificate is valid for One year or till any change in above details.

Above certificate is issued based on specific request by .............................................................for

submission to Surat Municipal Corporation.

Signature of the C.A.

Title of the office

Name of the firm

Surat Municipal Corporation |South Zone-B| Page 21 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

SPECIAL TERMS AND CONDITIONS: -

 THE FOLLOWINGS MUST BE CONSIDERED: -

1. Each tender must accompany with latest passport size photograph along with specimen signature

of the contractor(s).

2. In the event of the tender being submitted by a partnership firm, signature of all partners must be

done along with their latest photographs duly signed thereof. The partnership deed must also be

attached with the tender. Power of attorney of to sign the all other documents/ certificates must

be furnished failing which offer of such bidder shall not be considered.

3. For contractor(s) paying royalties to the Government, the receipt of the same must be produced.

4. The successful contractor(s) shall be required to submit photographs, address and specimen

signatures in duplicate at the time of executing the agreement. The agreement shall be executed by

partner/ person who have signed the tender/ quotation.

5. Affix passport size photograph in table below: -

Give specimen signature/photo of all partners/ Any partner(s) who is given power by agency/firm,

in case of partnership agency/ firm: -

1. Submission of registered

agreement is compulsory

2. in case of partnership

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

NOTE: -PLEASE CLEARLY NOTE THAT “SPECIAL TERMS AND CONDITIONS” MUST BE RETURNED DULY

SEALED & SIGNED ALONG WITH THE TECHNICAL-BID.

Surat Municipal Corporation |South Zone-B| Page 22 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

BIDDERS ARE ADVISED TO FURNISH EVERY DETAIL(S) IN RESPECTIVE COLUMN OF ALL ANNEXURE

(S).I.E., NO FIELD SHALL BE KEPT BLANK IN ANY ANNEXTURE.

(1) No. of years of experience:

a) as a Prime Contractor (contractor shouldering

major responsibility)

i) in own country

ii) other countries (specify country)

(2) For how many years has your organization been in

business of similar works under its present name?

What were your fields when your organization was

established? Whether any new fields were added in

your organization? And if so, when?

(3) Give details of your similar type of experience in

implementing turnkey projects of electrical work

(4) Give details of similar type of ongoing works

(5) Amount of Solvency Certificates issued by Bankers

(Attach attested copy of latest Solvency

(2) Date of issue

SEAL & SIGNATURE OF THE TENDERER:

Surat Municipal Corporation |South Zone-B| Page 23 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

Information Regarding Current Litigation, Debarring/ Expelling of Bidder or Abandonment of Work by

1 a) Has the Applicant / tenderer or its constituent partner consistent history of Yes / No

litigation / police case / FIR awarded against him. OR, does any government /

semi government or Local authority has entered any litigation / FIR / Police

case for forgery against him? (If Yes, give details).

b) If yes, give details. (Attach separate sheet if required).

2 a) Has the applicant or any of its constituent partners been debarred / expelled Yes / No

by any Agency in India, during the last 5 years as on the date of application,

except on account of reasons other than non-performance, such as

rescinding of joint venture due to most experienced partner of joint venture

pulling out, court directions leading to breaking up of a joint venture before

b) If yes, give details. (Attach separate sheet if required).

3 a) Has the Applicant or any of its constituent partners abandoned any contract Yes / No

work in India during the last 5 years.

b) If yes, give details. (Attach separate sheet if required).

4 a) Has the Applicant or any of its constituent partners been declared bankrupt Yes / No

during the last 5 years.

b) If yes, give details, including present status. (Attach separate sheet if

5 Has the applicant or any of its constituent partners been debarred by any Yes / No

State R & B Dept. for as on the date of last date of hard copy submission.

Note: If any information in this schedule is found to be incorrect or concealed, pre-qualification

application will be summarily rejected.

SEAL & SIGNATURE OF THE TENDERER

Surat Municipal Corporation |South Zone-B| Page 24 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

 "Bill of Quantity with estimated cost for Supply, Erection, Testing and Commissioning of Street

light system on Internal roads of Glorina Valley Society in Moje-Kanakpur Kansad @ South

Zone-B (Kanakpur),Surat Municipal Corporation."

 As per enclosed pdf file: Bill of Quantity (Work No- 01).pdf (Total Page(s): 02)

Particulars Up to 9 Mtr.

(Side Arrangement)

Estimated Cost (Rs.) 73,66,683.00 (Without GST)

1. All works is to be carried out in the Surat city. Actual payment will be made based on the actual

work completed at site.

FORM ONLY. RATE MENTIONED IN ANY HARD COPY (i.e Physical hard copy as well in form of scan

copy attachment) WILL NOT BE CONSIDERED AND TENDER OF SUCH BIDDER WILL BE OUT

RIGHTLY REJECTED.

4. Estimated cost to be quoted separately as % age above / below of the cost estimated as above.

5. The zero Quantity item(s) may also be executed as an when required as a part of entire job only.

SEAL & SIGNATURE OF THE TENDERER: -

Surat Municipal Corporation |South Zone-B| Page 25 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

General Data / Details of Luminaire/ Guaranteed Technical Particulars:

TO BE SUBMITTED SEPARATELY FOR EACH LUMINAIRE OFFERED:

Sr. Parameters Data/ Details/ Guaranteed Value

(1) LED Rated Operating Current (mA)

(2) No(s) of LEDs (Chips) to be Used in Luminaire

(3) Luminaire manufacturer

(4) Luminaire model identification no/ name

(5) Rated Input of LED Streetlight luminaire

(6) Initial lumen output (Rated)

Lumen output (as per LM79 report, mentioning

Lumen depreciation at the end of Rated Life

(8) (mentioning junction temperature 85 °C and

rated current in mA)

(9) Rated Correlated colour temperature (CCT)

(10) Rated Colour rendering index (CRI)

Material of Construction: -

(12) Dimensions

(14) LED Luminaire's IS Registration Number & Date

LED Driver’s make, model no. and IS Registration

Number (R-Number) (Separate Registration

Number (R-Number) must required otherwise

fitting shell not be accepted.)

Additional MOV protection must be provided for Confirmed

(16) protection of LED driver, LED chips having voltage

rating of 270± 1%.

Protection of MOV must cover phase-neutral, Confirmed

neutral-earth & phase-earth terminals.

LED Driver’s rated life (hours) {min.

Operating hours)

LED chip’s rated operating current (mA) {not

more than 1,050 mA}

Surat Municipal Corporation |South Zone-B| Page 26 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

Sr. Parameters Data/ Details/ Guaranteed Value

Rated Supply Voltage of LED Luminaire (230/

(20) V only) {Power input data for reference will be

considered at 240 V Only)

(21) Operating voltage range

(22) Operating Frequency Range

(23) Rated Power factor

(24) Total harmonic distortion

(25) Working humidity range

(26) Working temperature range

IP rating of luminaires (IP 65 / 66, whichever

(28) Electrical connector(s)

Surge Voltage Level(s) in kV | Internal {min. 4 kV} &

External {min. 10 kV}

(30) Name of the LED chip manufacturer

(31) LED chip model name and number

LM 80 report from the LED chip manufacturer on

the lumen depreciation characteristics of the

specific LED chip employed in the proposed

luminaire product

(33) Junction temperature (°C) of LED {max. 85° C }

Rated Life of LED Chip at L70 (min.

LED driver Cut off Voltage/ optional

arrangement (if provided)

Note: - Aforesaid data sheet(s) for all LED luminaires must be furnished post approval within 30 days

from the date of work order.

SEAL & SIGNATURE OF THE TENDERER: - SEAL & SIGNATURE OF THE OEM AUTHORITY: -

Surat Municipal Corporation |South Zone-B| Page 27 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

Technical confirmation sheet for LED Luminaire

Bidders must study specifications carefully & confirm that his offered LED fitting is complying all

the technical specifications, specified in the detailed specification. Bidders has to confirm

followings: (strikethrough, whichever is not confirmed by the bidder): -

(1) Codes & Standards Yes/ No

(2) Environmental Conditions Yes/ No

(3) Constructional Features Yes/ No

(4) Data Sheet: Fixed & Performance Parameters Yes/ No

(5) General Data Sheet Yes/ No

(6) Power (Price) Loading Yes/ No

(7) Illumination Level& related parameters Yes/ No

(8) Penalty (ies) Yes/ No

(9) Details to Be Submitted by The Bidder Yes/ No

If, my / our confirmation found fake / wrong during verification at any stage or at any stage of

contract, or after contract execution or even after defect liability period; I / We are agreed to

whatever action(s) taken by the competent authority of corporation in the aforesaid

circumstances including forfeiture of security deposit, recovery of penalty amount from any

pending due(s) with SMC, debarring from participation in future tenders for the period / years as

decided by the corporation and informing the same to all other state/ central level Government /

semi-government organizations.

SEAL & SIGNATURE OF THE TENDERER: - SEAL & SIGNATURE OF THE OEM AUTHORITY: -

Surat Municipal Corporation |South Zone-B| Page 28 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

Sr. Description Remarks Mode of Submission

(1) LM 80 Report of LED : --- All certificates/documents/

Chip(s) to be used submission(s) should be sealed

and signed by relevant

authority/authorized person/

authorized signatory only

(2) LM 79 report of LED : --- -as above-

Luminaire(s) to be

(3) Impact resistance (IK) : --- -as above-

test report(s) for all

LED luminaries to be

(4) LED driver test report : --- -as above-

including efficiency

(5) LED Driver approval : Documentary evidences -as above-

certificate issued by are must.

BIS with R-Number

(6) LED Luminaire : Documentary evidences -as above-

approval certificate are must.

(7) IES file(s) : The bidder must submit ies Must be provided for all

file generated from LM 79 luminaires within 30 days from

from UL or NABL approved the date of work order.

laboratory test report(s).

All bidders must note specifically & submit their offer accordingly: -

 All certificates/ documents/ submission(s) should be sealed and signed by relevant authority/

authorized person/ authorized signatory only.

 Bidder must check all certificate(s)/ document(s) to be furnished as mention in tender. If it is

found (during any stage) that any content of any certificate/ document is being modified in

comparison with the original then it will be considered as fraudulent practice and the bidder who

Surat Municipal Corporation |South Zone-B| Page 29 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

has submit the offer/ tender will be held responsible for such practice(s).

Further, various certificate(s) / document(s), which are issued by the other authority / agency /

organisation / govt. body shall be verified with the original certificate(s) / document(s) issued to

the bidder, if required. Moreover, in case it is found that the content of document(s) /

certificate(s) is / are modified then action(s) including debarring the bidder for min. 2 years for

participation in any of SMC's tender/ work and/or other action(s) as deemed fit as decided by the

competent authority shall be taken.

If, it is found that, OEM has provided wrong / false / manipulated information / data to the

bidder then, all the lighting products of concerned OEM will be banned for min. 2 years or other

action(s) as deemed fit as decided by the competent authority shall be taken.

 All tests defined as “Acceptance Tests” other than IES LM 79 and IES LM 80, are allowed to be

carried out at Manufacturer’s works. LM 79 must be prepared by NABL approved laboratory only.

LM 80 report is prepared by LED Chip Manufacturer.

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Surat Municipal Corporation |South Zone-B| Page 30 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

TECHNICAL / SERVICE PROFILE PERTAINING TO BIDDERS: -

Sr. Description :- To be filled by Contractor

1 Name of Bidders / Contractor :-

2 The Applicant is :-

a) an individual

b) a proprietary firm

c)a firm in partnership

d)a Limited Company or Corporation

3 Name of contact person :-

E-mail address, if any. :-

Address of Head Office. :-

Address Main office in Gujarat. :-

Office in Surat or nearest to Surat. :-

Surat Municipal Corporation |South Zone-B| Page 31 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

4 Give details about your service network :-

5 Minimum period for attending the call/ :-

breakdown from the time of intimation.

6 Do you agree to all terms and conditions :- Yes

specified in the tender if no, please specify

where and how you differ (attach separate

sheet if necessary)

7 How maintenance / services will be offered. :-

Specify clearly (i.e. from Surat office or any

8 If order is split or scope of work is reduced, will :- No

it affect your any of terms / conditions,

guarantee period, servicing, maintenance?

Mention clearly.

9 Testing will be carried out at manufacturer’s :- Yes

works prior to dispatch of equipment as

specified earlier.

10 Rates are inclusive of all taxes (excluding GST), :- Yes

duties, levies, overheads, insurance,

transportation, freight, construction cess etc.

whatsoever is applicable.

11 Portion or percentage of the work the bidder :-

proposes to sub-contract (if any) in case

contract is awarded.

12 For how many years has the organization been :-

in business under its present name & style?

Surat Municipal Corporation |South Zone-B| Page 32 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

In which field of electrical Engineering do you

claim specialization?

14 Details of your latest project completed.

(i) Attach separate sheet / sheets if where ever required.

(ii) The Corporation will not issue any declaration form.

Signature of Authorized person :-

Surat Municipal Corporation |South Zone-B| Page 33 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

THE MODE OF DOCUMENT SUBMISSION CUM CHECK LIST:

The bidder has to submit following documents as indicated and, duly filled, sealed and signed in order to

consider his bid.

In hard Submission Checked and

Sr. Document(s) In soft copy

copy stage furnished

[01] Tender fee Colour Original

scanned Submission

[02] EMD Colour Original during tendering

[03] Bidder's Forwarding letter Colour Original

[04] OEM selected for LED Colour Original

Luminaires scanned

[05] OEM selected for CCMS Colour Original

[06] CA's certificate [As per --- Original

technical bid, page No. 21]

[07] Notarised Affidavit [As per --- Original

technical bid, page No.16-18]

hard copy during

[08] Notarised Affidavit [As per --- Original tendering as a

technical bid, page No.19-20] part of technical-

[09] Works to be considered for --- Original bid/ offer

qualification [As per submission

technical bid, page No. 13]

[010] Page of Special Terms and --- Original

Condition [As per technical

bid, page No. 22]

[011] The mode of document --- Original

submission cum check list

[As per technical bid, page

[012] Addenda Corrigendum (if --- Original

[013] Technical/Service Profile Readable -----

Pertaining to Bidders Scanned

[014] Valid Electrical Contractor’s Readable -----

License Scanned Online

Power of attorney if Readable submission

Partnership firm Scanned during tendering

Readable as a part of

[016] PAN CARD -----

Scanned technical-bid /

GST registration certificate Readable offer submission

(must be self attested). Scanned

Annual Turnover Certificate Readable

issued by C.A. Scanned

Surat Municipal Corporation |South Zone-B| Page 34 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

In hard Checked and

Sr. Document(s) In soft copy

[019] P.F. Registration (Optional) Scanned -----

Professional tax registration Readable Online

certificate. Scanned submission

Bank Solvency Certificate. during tendering

[021] (Certificate should be 20% of ----- as a part of

the estimated amount). technical-bid /

Readable offer submission

[022] ANNEXURE: I, II, III -----

[023] ANNEXURE: IV, V, VI ----- Original

Lighting Design for

from the date of

illumination levels and all

[024] relevant installation/ design ----- Original

parameters.[As per technical

bid, page No. 94-95]

Sealed and signed copy of

[025] ----- Original sanctioning of

 BIDDER HAS TO PROVIDE DETAILS AS PER POINT NO.22 AND 23 OF ABOVE TABLE WITHIN

STIPULATED TIME.

 IT'S SOLELY BIDDER'S RESPONSIBILITY TO SUBMIT MOST APPROPRIATE DOCUMENT(S) DURING THE

TENDER SUBMISSION. IF, BIDDER FAILS TO DO SO, THE BIDDER SHALL BE REJECTED AND PRICE-BID

OF SUCH BIDDER WILL NOT BE OPENED

 ALL THE DOCUMENTS REQUIRED AS PER THE ABOVE TABLE MUST BE SEALED & SIGNED / SELF

ATTESTED / NOTARISED BY THE AUTHORISED SIGNATORY OF THE BIDDER. SOFT COPY (FILE) SHALL

BE IN PDF/ JPG FORMAT ONLY,

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

I / We have gone through the bid document(s) and fact(s). I / We Have clear understanding

regarding the scope as described and, I am / We are consciously submitting my / our bid.

SEAL & SIGNATURE OF THE TENDERER

Surat Municipal Corporation |South Zone-B| Page 35 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

IMPORTANT DATES:

Sr. Description

[01] Downloading of tender : From 10/08/2026 to 24/08/2026 up to 17:00 Hrs.

[02] Pre-bid query, if any : Up to 17/08/2026, 17:00 Hrs, Only through email

[03] On line Tender submission : 24/08/2026 up to 18:00 Hrs.

[04] Submission of Tender fees, : 31/08/2026 up to 18:00 Hrs.

EMD & other documents etc.

[05] Validity of the bid. : 120 calendar days from submission of Hard Copy of

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Surat Municipal Corporation |South Zone-B| Page 36 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

THE VITAL COMMON INFORMATION REGARDING THE TENDER MEMORANDUM:

Sr. Description

[01] Tender Notice No. : DMC/SZ-B/05/2026-2027, WORK NO.01

[02] Name of Work : Supply, Erection, Testing and Commissioning of

Street light system on Internal roads of Glorina

Valley Society in Moje-Kanakpur Kansad @ South

Zone-B (Kanakpur),Surat Municipal Corporation.

[03] Tender Fees : Rs.2,832.00

[04] Earnest Money Deposit : Rs.73,700.00

[05] All banking instrument(s) : Must be in the name of “Municipal Commissioner,

Surat Municipal corporation”, and of all Nationalized

Bank, AXIS Bank, AU Small Finance Bank, Bandhan

Bank, City Union Bank, CSB Bank, DBS Bank India

Limited, DCB Bank, Dhanlaxmi Bank, Equitas Small

Finance Bank, FEDERAL Bank, HDFC Bank, HSFC Bank,

ICICI Bank, IDBI Bank, IDFC First Bank, IndusInd Bank,

Jammu and Kashmir Bank, Jana Small Finance Bank,

Karnataka Bank, Karur Vysya Bank, Kotak Mahindra

Bank, RBI Bank, South Indian Bank, Standard

Chartered Bank, Tamilnadu Mercantile Bank, Utkarsh

Small Finance Bank, YES Bank, Ahmedabad Mercantile

Co.op. Bank, Nutan Nagarik Sahakari Bank Ltd., Rajkot

Nagarik Sahakari Bank Ltd., Saraswat Co-Operative

Bank Ltd.,SBPP Co-Operative Bank Ltd., SVC Co-

Operative Bank LTD., The Cosmos Co-Op Bank Ltd.,

The Gujarat State Co-operative Bank, The Surat

District Co-Operative Bank, The Surat People’s Co-

Op.Bank Ltd., The Baroda Central Co-operative Bank,

The Panchmahal District Co-operative Bank, The

kalupur Commercial Co-op.Bank, The Karnatak

Commercial Co-operative Bank, The Banaskantha

Mercanttile Co-op Bank, Gujarat Gramin Bank payable

at Surat and, the banks permitted by the Govt. of

[06] Bid Type : E-tender

web site: https://smctender.nprocure.com

[07] Tender (Hard Copy) to be : The Chief Accountant,

submitted to. Accounts Department,

Surat Municipal Corporation,

2nd Floor, Main Office Building,

Muglisara, Surat-395003.

[08] Security deposit & retention : As mentioned elsewhere in the tender.

Surat Municipal Corporation |South Zone-B| Page 37 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

[09] Water charge on civil works. : 3%

[010] Defect Liability Period. : 12 month from the date of commissioning.

[011] Time limit for completion of the : Quantity Completion Period (In

61 to 100 poles

[012] Penalties. (1) For late submission of Security Deposit

0.065% on amount of Security Deposit per day.

(2) For work delay 0.2% (Zero-point Two Percent) of

the tender value of unexecuted work per day of

delay subject to maximum 10% of unexecuted

[013] Scanned copies. : All scanned copies of the document(s) certificate(s)

should be readable and look like an original. Non

readable/improper scanned shall not be considered.

[014] Mandatory for bidder. : [01] On completion of the entire work, the

contractor must have to submit "AS BUILT

DRAWING" of the project with marking of

various item(s) / cable route / CCMS prior the

[02] GIS Mapping should be done covering all

switching points and the details of each switch

point, shall be viewable in the web application

software through a Google-map interface or

web based digital map.

Contractor should take GIS Coordinates of

poles, feeder pillar etc. and submit to

department. The department will proceed for

[015] Stamp Paper(s). : FOR ALL LEGAL DOCUMENT(S), NON JUDICIAL STAMP

PAPER(S) TO BE USED, MUST BE PURCHASED FROM

SURAT/GUJARAT ONLY.

[016] Signature and page Numbering. : IN THE EVERY DOCUMENT(S) SUBMITTED BY THE

BIDDER, HE HAS TO SIGNED EVERY PAPER ON RIGHT

BOTTOM CORNER AND, MUST MENTIONED PAGE

NUMBER ON RIGHT TOP CORNER ONLY.

Surat Municipal Corporation |South Zone-B| Page 38 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

Security deposit & retention money:

[A] For Works up to and below Rs. 2.0 Cr.

1. Initial security deposit, 2.0% of order To be released after payment of final bill

value. and, completion of defect liability period, if

2. Retention money deposit, 2.0% from Looking to the pros and cons of the work,

each running bill. to be released during payment of final bill.

3. Retention money deposit, 5.0% from Looking to the pros and cons of the work,

each running bill. to be released during payment of final bill.

2.0% initial security deposit to be submitted in form of cash/ DD/ Pay Order.

[B] For Works above Rs.2.0 Cr.

If, 2.0% initial security deposit is submitted in If, 2.0% initial security deposit is submitted

form of Bank Guarantee. in form of cash/D.D./F.D.R./ Pay Order.

1. Initial security deposit, 2.0% of order Initial security deposit, 2.0% of order value.

value. To be released after payment of final bill

Looking to the pros and cons of the and, completion of defect liability period, if

work, to be released during payment any.

2. Retention money deposit, 2.0% from Retention money deposit, 2.0% from each

each running bill. running bill.

To be released after payment of final Looking to the pros and cons of the work,

bill and, completion of defect liability to be released during payment of final bill.

3. Retention money deposit, 5.0% from Retention money deposit, 5.0% from each

each running bill. running bill.

Looking to the pros and cons of the Looking to the pros and cons of the work,

work, to be released during payment to be released during payment of final bill.

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Surat Municipal Corporation |South Zone-B| Page 39 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

Surat Municipal Corporation |South Zone-B| Page 40 of

Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

Brief details about the contract / work :

 RIGHT OF INTERPRETATION OF TENDER SPECIFICATIONS, TERMS & CONDITIONS: -

The right of interpretation of each statement mentioned in this tender document, which also includes

all the terms, conditions, specifications etc. rest with the corporation.

The Surat Municipal Corporation, hereinafter, referred to as the “Corporation” hereby invites

tenders for the work as mentioned elsewhere in this tender document, as per the specification(s).

The Contract documents may be secured in accordance with the notice Inviting Tender for the said

The site is located in Surat city, is very important commercial, textile and diamond city of Gujarat

State located in south Gujarat region. The city is well connected to rest of India by both Rail and

Road. The City locate on bank of river Tapti and enjoy moderate climate having minimum average

temperature as 25°C and extreme ranging from 45°C in summer and 10°C in winter. The actual

average rainfall is approximately 80 cm distributing over three months from mid-June to mid of

 The intending bidders shall be deemed to have visited site(s) and familiarized themselves

thoroughly with the site conditions before submitting the tender. Non-familiarity with the site

conditions will not be considered a reason either for extra claims or for not carrying out the work in

strict conformity with the specifications, terms & conditions.

 For site visit, the intending bidders may contact Concern Department/Authority, as mentioned, of

Surat Municipal Corporation.

 Service roads are laid up to the site of the work. These will be available to the contractor subject to

any limitations imposed by SMC. However, the bidders shall visit the site and acquaint him of the

approaches to the sites before tendering.

 Non availability of access roads or railway siding or permits for entry of vehicles and equipment

at any specific area shall in no case be the cause to condone any delay in the execution of the works

or be the cause for any claims or extra compensations.

 SCOPE OF WORK:

The scope of the work includes all supply, installation, testing, commissioning, including supply of

materials, labour and workmanship, complete, on turnkey basis as detailed in, specifications, terms

& conditions, etc. The Contractor shall make his own arrangement(s) for everything(s), required for

completion of the work.

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Scope of work not mentioned specifically in tender document, but required for the completion of

the job shall be considered as part of the tender and shall be executed free of cost. Any site-specific

work, incidental or accidental, shall be considered & included in the scope of work. Any charges /

cost to be incurred towards such work(s) shall be considered and included in the rates quoted.

The entire work covered by this document viz. said work. Bidders shall quote for this accordingly.

The quoted price shall include all taxes (excluding GST), duties, levies, overheads, insurance,

transportation, freight, construction cess etc. whatsoever is applicable and the price shall remain

firm till the completion of the project in all respect.

 INCLUSION OF WORK:

Any item of equipment equipment’s/machineries or materials not shown in the specifications,

drawings of as specified elsewhere, but is clearly essential to make the system operational, shall be

supplied and installed by the Contractor even if it has not been shown or specified therein.

However, to the above requirement, item/ work that is not included in the Contract Documents

shall not b e performed except when approved in writing by the Engineer-in-charge/ S.M.C.

 EXCLUSION OF WORK:

Exclusion of work and addition/ variation in the tender terms & conditions etc. must be considered

while quoting the tender as mentioned in the variable section of the technical bid (if any).

 BIDDERS TO CONSIDER:

1. The bidder shall produce latest solvency certificate (valid, not more than one year old from the

last date of the submission of hard copy of technical bid) of minimum 20% amount of the total

estimated tender value. (If Solvency expires during validity period, it shall be renewed/fresh

solvency shall be submitted to department immediately.)

2. The Supervisor/wireman permit (issued by Govt. of Gujarat) holder persons must be employed

for the job. The corporation will not be responsible for any accident or injury to the workman/ staff

of the contractor. No compensation of any kind shall be paid by the corporation. The contractor

shall observe latest Government rules regarding labours etc.

3. The firm/bidder should possess adequately qualified electrical personnel required for the proposed

work. Presently, if party is not in possession, the clear confirmation to arrange such staff/ facilities

in the event of award of contract must be furnished.

4. The bidder should have full flagged office with technical personals at Surat. He should clearly state

the arrangement of staff available with them in separate sheet. Relevant sheet must be clearly filled

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5. All-important certificate(s) / document(s) / evidence(s) as specified in the technical-bid should be

duly notarised. All work details should be provided with self-attested copies of evidences.

 Execution of Work after Award of Work Order: -

Followings must be ensured on award of work:

(1) Technical data sheet of all item(s) to be tested including LED luminaires (along with driver(s), LED

chip(s) to be used) should be submitted for approval. Proof must be provided by the manufacturer

of luminaires for make of LED chip used in luminaires. For the authenticity of the same, it must be

certified by manufacturer only, duly sealed and signed.

(2) Quality assurance plan [QAP] for testing at manufacturer’s works along with drawing of item(s) to

be tested including LED luminaires (with all relevant/ important technical details) should be

submitted for approval.

After receiving all aforesaid details / documents, approval will be given for go ahead to

manufacture/supply. Supply of material(s) will not be allowed before aforesaid approval(s).

(3) In case of LED luminaires, relevant test certificate(s) including IES LM 79, LED Driver test certificate

must be furnished for all models to LED luminaires / lot(s). LM 79 certificate from own NABL

approved laboratory will also be acceptable. LM 79 certificate from own or from third party NABL

approved laboratory signed by designated signatory along with stamp of manufacturer and, such

certificate must be valid at the time of bidding the tender. However, Third Party's NABL certificate

of offered model must be provided before placement of work order.

(4) If at any time, corporation express intention to test the LED luminaires or any item mentioned in

BOQ / tender at any government recognised laboratory like ERDA / UL / ERTL third party NABL

approved laboratory; the same shall be arranged by the bidder. In such case, only testing charges

shall be paid by corporation, if the testing results are found satisfactory otherwise the same shall be

borne by the supplier. Cost towards all arrangement(s) of such testing shall be borne by the

contractor including lodging / boarding of the representative appointed by SMC.

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

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Tender Notice # DMC/SZ-B/05/2026-2027, Work No :

ABOUT THE TENDERING PROCESS:

[01] NO DEVIATION IN TECHNICAL SPECIFICATION OR COMMERCIAL TERMS LIKE TERMS OF PAYMENT,

COMPLETION PERIOD ETC. SHALL BE ALLOWED. SUCH DEVIATION (S), IF OFFERED WILL CAUSE

THE REJECTION OF TENDER(S) OUTRIGHTLY.

[02] EMD & tender fee shall also be submitted in electronic format through online (scanned colour

copies) while uploading the technical bid. This submission shall mean that EMD & tender fee is

received for the purpose of opening the bid. Accordingly, offer of those shall be opened whose

EMD & tender fee is received electronically. However, for the purpose of realization of DD / Pay

order, bidder must submit the DD / PO in original through RPAD / Speed Post so as to reach to

the office of the Chief Accountant within the time limits specified in the tender.Punitive action

for not submitting D.D. in Original to Account Department (Main Office) by bidder shall be

initiated and action shall be taken for abeyance of registration and cancellation of E-tendering

code for as follows.

The punitive action (penalty) for a bidder failing to submit the original Demand Draft (D.D.) to the

Accounts Department (Main Office) within the specified time limit for the first instance is as

Sr No. Tender Amount Penalty

2 Above 1.00 Cr up to 10.00 Cr Rs. 20,000/-

3 Above 10.00 Cr up to 50.00 Cr Rs. 30,000/-

4 Above 50.00 Cr up to 100.00 Cr Rs. 70,000/-

If bidder fails to submit penalty within 10 days and/ or in case of second instance of this similar of

mistake i.e. non submission of original Demand Draft (D.D.) to the Accounts Department (Main

Office) within the specified time limit, punitive action of abeyance of registration and

cancellation of E-tendering code for 6 months shall be taken.

[03] BIDDERS TO READ AND NOTE CAREFULLY:

[A] At his own expenses and prior to submitting his tender, each bidders shall (a) examine the

Contract Documents (b) visit the sites and determine local conditions which may affect the

work including the prevailing wages and other pertinent cost factors (c) familiarize himself

with all central, State and local laws, ordinance, rules, regulations and codes affecting the

material supply including the cost of permits and licenses required for the work and (d)

correlate his observations, investigations, and determinations with the requirement of the

tender documents.

[B] The documents / appendices / annexure / statements should be completed legibly in ink,

checked in responsible manner, signed, stamped and returned together with the tender

security Bond by the bidders.

[C] All the pages in which entries are required to be made by the bidders are contained in the

tender documents and the bidders shall not take out or add to or amend the text of any of

the documents or else the tender shall be rejected forfeiting the EMD.

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[04] EARNEST MONEY DEPOSIT:

[A] Each tender must be accompanied by a receipt of deposit as tender guarantee (Earnest

money deposit) of the amount mentioned in memorandum, in the form of crossed Demand

Draft / Pay Order of Scheduled Bank/Nationalized Bank (As per bank list mentioned in

Memorendum of this tender only), payable at Surat and, the banks permitted by the Govt.

of Gujarat acceptable to Corporation drawn in favour of the "Municipal Commissioner,

Surat Municipal Corporation" payable at Surat. The tender bond shall be valid for a period

of not less than 180 days from the date of the tenders are opened and shall comply with

the requirements for Bond as stipulated in the general conditions of contract. The

Corporation as a guarantee will hold the tender guarantee bond that the bidders if awarded

the contract, will enter in to the contract agreement in good faith and furnish the required

bonds. Any tender not accompanied by a tender Guarantee in the form of earnest money

deposit in the form of Bank Draft for the sum stipulated in the tender document will be

summarily rejected.

[B] The earnest money deposit will be refunded to the unsuccessful bidders(s) after the award

of work has been finalized.

The earnest money deposit (tender guarantee) will be forfeited in the event, the successful

bidders fails to accept the contract and fails to submit the performance guarantee bond to

the corporation as stipulated in the tender documents within ten days after receipt of

notice of award of contract. In such case corporation, may disqualify the bidders from

tendering for further works, under the jurisdiction of the corporation (SMC).

[C] The earnest money deposit of the successful bidders shall be returned after the

performance guarantee bond, as required, is furnished by the bidder.

[D] No interest shall be paid by the corporation on any tender guarantee / performance

[E] Bank guarantee or cheque or FDR shall not be accepted for EMD / tender guarantee.

[05] GST REGISTRATION CERTIFICATES:

Latest GST registration certificates (along with all annexure) should accompany the tender without

which, the tender is liable to be summarily rejected. The GST registration number must be clearly

[06] DOWNLOADING OF TENDER DOCUMENT:

The tender document for this work is available only in Electronic format, which can be downloaded

free of cost by the bidder. Tender documents consist of two parts (i) technical bid with qualifying

requirements (ii) Price bid.

[07] INFORMATION FOR ON LINE PARTICIPATION:

[A] Internet site address for e-tender activities will be https:// smc.nprocure.com.

[B] Interested bidders can view detailed tender notice and download tender document from

the above-mentioned website.

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[C] Bidders who wish to participate in online tender have to register with the website through

the “New User Registration” link provided on the home page. Bidder will create login id &

password on their own in registration process.

[D] Tenders by partnership firm must be signed by all partners. The full name and addresses of

all the partners shall be furnished. The tenders by Corporation / Companies must be signed

with the legal name of the Corporation / Company by the president / or by the secretary or

other person or persons legally authorised to bind the Corporation / Company in the

PRICE BID IS NOT TO BE SUBMITTED IN PHYSICAL FORM. PLEASE NOTE THAT NON-

SUBMISSION OF PRICE BID DOES NOT ABSOLVE THE BIDDERS FROM ANY LIABILITY

CREATED FROM THE BID CONDITIONS AND BIDDING PROCESS. ENTIRE TECHNICAL-BID

NEED NOT BE SUBMITTED; HOWEVER, UNDERTAKING AS PER CHECK LIST MUST BE

SUBMITTED DULY SEALED & SIGNED AS A TOKEN/ ACKNLOWLEDGEMENT OF STUDYING &

UNDERSTANDING THE ENTIRE TECHNICAL BID CAREFULLY & INTENDED PURPOSE OF THE

[08] PREPARATION OF TENDER DOCUMENTS:

Bidders(s) are requested to note the following while preparing the tender documents:

[A] The document, which is issued by the respective government office in whichever language,

shall be acceptable. In Case language other than Gujarati & Hindi, proper & authentic

interpretation/translation should be furnished, if required. All tender items and

statements shall be properly filled in. Numbers shall be stated both in words and in figures

were so indicated.

[B] Each tender shall be accompanied by the prescribed tender security bond and other

required documents and drawings. All witnesses and sureties shall be persons of status and

proximity and their full names, occupations and addresses shall be stated below their

signatures. All signatures in the tender documents shall be dated.

[C] Delivery of tenders shall comply with notice inviting tenders as to place, date and time.

[09] SUBMISSION OF TENDER DOCUMENT:

Bidders wishing to participate in this e-tender shall be required to procure Digital Certificate as per

Information Technology Act-2000. By using this certificate, the bidder can digitally sign his

electronic bid. Bidders can procure the Digital Certificate from any of the CCA approved certifying

agency or can contact M/ s (n) Code Solution at the below mentioned address who will assist in

procuring the same. Bidders who already have a valid Digital Certificate need not procure it again.

In case bidders need any clarification regarding online participation they can contact:

M/ s (n) Code Solution, 301, GNFC Info Tower, Near Grant Bhagwati Hotel, Ahmedabad–380

URL: https:// smc.nprocure.com

Bidders who are willing to participate in e-tender need to fill data in pre-defined forms of Tender

fee, EMD (Bid Security), Qualifying Criteria & Technical Bid and Price Bid only.

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Bidders should upload scan copies of reference documents in support of their eligibility of the bid.

Technical-bid (except specific documents/ pages) needs not be submitted in hard-copy instead pdf

file of the tech-bid/ documents must be uploaded on respective web-page in pdf format only. After

filling the data in pre-defined forms, bidders need to click on final submission link to submit their

BIDS SHALL BE SUBMITTED AS BELOW:

[1] EMD & Tender Fee along with proof of Qualifying Criteria in pre-defined forms, tender

papers & certificates (except specific pages, which must be furnished in hard-copy) in

electronic mode.

[2] Price Bid must be submitted online only.

[I] Price bid in physical form (in hard copy) will not be accepted.

[II] The direct or indirect mention regarding cost in technical-bid shall not be allowed.

THE DOCUMENTS SHALL BE SUBMITTED IN ONE SET IN THE FOLLOWING MANNER:

(a) Set of documents shall be put in a separate sealed cover. Name of the Work, Tender Notice

No. and full name and address of the bidder shall be written clearly on the sealed cover.

(b) The Bank Draft for EMD shall be put in a separate envelope subscribed as “EMD” on top of

the cover. Tender fee amount (DD) shall be put in the same cover.

(c) The documents along with the envelope containing EMD shall be put inside one large

envelope, sealed and clearly super scribed on top of the packet name of the work & tender

notice no. Name and full address of the bidder shall be written on the bottom left corner of

each envelope. Due date of Receiving the tender shall also be mentioned on the envelope.

This cover must be super scribed as “Technical Bid Cover”.

(d) The hard copy as above should be sent to the Chief Accountant, Surat Municipal

Corporation, Muglisara, Surat 395 003 by RPAD & Speed Post only as per the dates

mentioned in the tender notice. SMC shall not be responsible for any postal delay.

(e) Tender documents are not transferable.

(f) Corporation will not defray expenses incurred by bidders in tendering.

[010] TENDER VALIDITY PERIOD:

The validity period of the tender submitted for this work shall be as mentioned elsewhere in this

document and, that the bidders shall not be allowed to withdraw or modify the tender offer on

his own during the validity period. The bidders will not be allowed to withdraw the tender or

make any modifications or additions in the terms and conditions of his tender. If this is done

then the corporation shall, without prejudice to any right or remedy, be at liberty to reject the

tender and forfeit the earnest money deposit in full.

[011] GENERAL PERFORMANCE DATA:

Bidders(s) shall submit all the information, which is sought for in the tender documents in the

form of various schedules. Tenders may not be considered if left blank or the schedules are not

properly filled in before submissions of the tender.

[012] SIGNING OF TENDER DOCUMENTS:

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[A] Documents clarifying type of business (as applicable), e.g. Self-declaration in case of

proprietary firm, Partnership deed in case of Partnership firm, Power of attorney and deed

of “karta” in case of HUF, Certificate of incorporation issued by registrar of companies in

case of private/public limited companies etc.

[B] All witnesses and sureties shall be persons of status and proximity and their full names,

occupations and addresses shall be stated below their signatures.

[013] TAXES AND DUTIES:

Prices quoted must be inclusive of all taxes (excluding GST), levies, work contract tax, packing/

forwarding, transportation, freight, watch & ward, insurance Construction cess etc.

The Municipal Corporation will not issue “C” or “D” form.

GST (GOODS & SERVICE TAX) has come in to existence from 1st July 2017. Contractor/ Successful

Bidder are bound to pay the amount of GST prescribed by the Govt. of India as per the Terms of

Contract agreed upon during the course of execution of this Contract.

[014] WITHDRAWAL OF TENDERS:

If, during the tender validity period, the bidder withdraws his tender, the tender security (earnest

money) shall be forfeited and the bidders may be disqualified from tendering for further works

under the jurisdictions of the SURAT MUNICIPAL CORPORATION.

[015] OPENING OF TENDER DOCUMENTS

1. The Technical Bid will be opened in the office of the competent authority, Surat Municipal

Corporation, Surat, if possible, on next working day of last date of receipt at 16:00 Hours.

Bidders or their representative who wish to participate in tender opening should remain

present at Concern department / authority-Surat Municipal Corporation. Only one

representative of each firm will be allowed to remain present.

2. Technical bid cover containing Technical Bid papers/ documents & EMD will be opened first

and relevant details will be read out.

3. The bidders, who fulfil the requirements of the qualifying criteria & technical-bid, price-bid

of such bidders will be opened.

4. The price bid, which is quoted online on web site https://www.nprocure.com or

https://smc.nprocure.com will remain unopened till the technical bid of all bidders are as

per technically at par.

[016] EVALUATION OF TENDER

 Conditional tenders shall not be accepted.

 After opening of the technical bid, department will examine the technical bid thoroughly. The

bidder must fulfil all eligibility criteria.

 However, tender will be opened for the bidder who qualifies for all terms / conditions. If bidder

is disqualified on any ground, tender for the same will not be opened. For eligibility of opening

of price-bid, all criteria should be fulfilled.

 The bidder is required to furnish all details, literature, certificates etc. as per specifications,

terms & conditions, which is must.

 The competent authority of Surat Municipal Corporation reserves the right to reduce the scope

of work without assigning any reason even after award of contract.

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 Price variation clause of any form shall not be accepted. Price shall remain firm till execution of

work in all respects till the release of security deposit.

[017] CORRUPT AND FRAUDULENT PRACTICES: -

(a) The Employer (SMC) requires that bidders/ contractors under this contract observe the

highest standard of ethics during the procurement and execution of this contract. In

pursuance of this policy, the Authority; Defines, for the purpose of these provisions, the

terms set forth below as follows:

[I] Corrupt practice: means the offering, giving, receiving or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract

[II] Fraudulent practice means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of the Employer, and

includes collusive practice among Bidders (prior to or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the Employer of the

benefits of free and open competition.

[III] Will reject a proposal for award of work if Employer determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in competing for

the contract in question.

[IV] Will declare a Bidder ineligible, either indefinitely or for a stated period of time, to be

awarded a SMC contract/contracts if he at any time determines that the Bidder has

engaged in corrupt or fraudulent practices in competing for, or in executing, the contract.

(b) The Employer will reject a proposal for award if he determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in competing for

the contract in question. The Employer will declare the firm ineligible, either indefinitely or

for a stated period of time, to be awarded a contract by Surat Municipal Corporation if it at

any time determines that the firm has engaged in corrupt or fraudulent practices in

competing for the contract, or during execution.

(c) In case of any misunderstanding due to interpretation of any terms, conditions or

specifications the decision of Municipal Commissioner, Surat Municipal Corporation, Surat

shall be final and binding on the part of contractor. In unnecessary queries raised verbally/

and/ or in writing shall be treated as “Fraudulent Practice(s)” and action(s) deemed shall be

taken against such bidder(s) will be taken after taking due permission of Municipal

[018] OPENING OF PRICE-BID:

The bidders whose technical-bid is found as per terms and conditions and achieving the

performance parameters as per tender terms & conditions may be allowed to remain

present during the opening of the price-bid. The Successful bidders of technical bid,

who choose to remain present may attend price bid opening and price break-up will be

readout at that time. The competent authority of SMC reserves the right to open/ seal/

accept/ reject any tender without assigning any reasons thereof.

Price Bid(s) of Bidders, who do not meet the technical requirements of the tender, will not

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Acceptance of tender will rest with the competent authority of the corporation. It does

not bind SMC to accept the lowest bidders and reserves the right to reject any or all

tenders and no reasons will be given for acceptance or rejection thereof. The bidders

whose tender is accepted should enter into a regular contract agreement and to abide by

all rules and regulations embodied in the tender.

[019] AWARD OF CONTRACT/WORK:

 The works of SITC of new street light system mentioned in tender shall be allocated to overall

lowest bidder as per capability or as per decision of competent authority of the corporation

and the competency (financial & experience) of bidders.

 On receipt and, scrutiny of bidder's document(s); soft copies as well as hard copy, if bidder fulfil

the tender term(s), the price bid of such bidders will be opened and, proposal for work sanction

and allotment to overall lowest bidder will be sent to the competent authority.

 Within 30 days from the date of work order, contractor has to furnish the post sanctioned

documents. Original/ original copy of the all test certificates (LM79 Report, Type test report,

driver test report, Valid Laboratory approval certificate issued by NABL, Impact resistance

test report (IK), Ingress Protection Test Report and relevant if required as per tender) for

verification must be furnished within 30 days. Hence, all bidders are specifically requested to

offer the fittings after careful examination of all documents/ certificates associated with the

offered LED fittings. If, lowest contractor fails to do so in stipulated period, then, , it will be

accepted only after paying the administrative charges of Rs. 5000.00/- from contractor to

Surat Municipal Corporation till further 15 days and after that bidder will have to supply LED

Luminaires from the approved make & model of the LED streetlight luminaires mentioned

 The TENDER GUARANTEE / EMD paid against this tender shall be retained till submission of

performance guarantee by lowest bidder on award of contract. The earnest money deposit will

be forfeited in the event; the successful contractor denies to accept the contract and fails to

submit the performance guarantee bond to the corporation as stipulated in the tender

documents within ten days after receipt of notice of award of contract.

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

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GENERAL TERMS & CONDITIONS OF THE CONTRACT: -

(1) The contract shall be constituted according to and, subject to law(s) in India and State of Gujarat

and under the jurisdiction of courts of Gujarat at Surat only.

(2) The correctness of each detail given in the tender documents is not guaranteed. The contractor

shall independently obtain all necessary information for quoting/ offering the tender. The

contractor shall be deemed to have examined the contract documents, to have generally obtained

his own information in all matters that might affect the tendered rates.

(3) Any Error in description does not relieve the contractor from executing the work according to the

specifications, terms & conditions. Tender documents must be viewed in totality. If there is

contradiction in any form in this bid document, appropriate as decided by the department/

municipal commissioner will be final & binding to contractor/ bidder(s).

(4) No officer, Employee of Municipal Corporation is admitted to any share or part of this contract to

any benefit that may rise there from.

(5) STORES SUPPLIED BY SMC

If the specification or estimate of the work provides for the use of any special description of

materials to be supplied from the Municipal Store or if it is required that the contractor shall use

certain stores to be provided by the Engineer-in-charge. Such materials and stores and the prices to

be charged thereof as hereinafter mentioned being so far as practicable for the convenience of the

contractor but not so as in any way to control meaning or effect of the contract specified in the

schedule or memorandum hereto annexed) the contractor shall be supplied with such materials

and stores as may be required from time to time to be used by him for the purpose of the contract

only and the value of the full quantity of materials and stores so supplied shall be set off deducted

from any sums then due, or thereafter to become due to the contractor under the contract, or

otherwise or from the security deposit, or the proceeds of sale thereof shall be deposit is held in

Government securities the same or a sufficient portion thereof shall in that case be sold for the

purpose. All material supplied to the contractor shall remain the absolute property of Municipal

Corporation and shall on no account be removed from the site of the work, and shall at all times be

opened to inspection by the Engineer-in-charge. Any such materials unused and in perfectly good

condition at the time of completion or determination of the contract shall be returned to the

Municipal Corporation store, if the Engineer-in-charge so requires by a notice in writing given under

his hand, but the contractor shall not be entitled to return any such materials except with such

consent and he shall have no claim for compensation on account of any such materials supplied to

him as aforesaid but remaining unused by him or for any wastage in or damage thereto.

(6) ALTERATION IN SPECIFICATIONS

The Engineer-in-charge shall have right of alternation power to take any alteration in, or addition to

specifications the original specifications, drawings, designs and design not instruction that may

appear to him to be necessary to invalidate or advisable during the progress of the work, and

contractors. the contractor shall be bound to carry out the work in accordance with any instructions

in this connection which may be given to him in writing signed by the Engineer- in-charge and such

alteration shall not invalidate the contract and any additional work which the contractor may be

directed to do in the manner above specified as part of the work shall be carried out by the

contractor on the same conditions in all respect on which he agreed to do the main work and at the

same rates as are specified in the tender for the main work. And if the additional and altered work

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includes any class of work for which no rates are specified in this contract than such class of work

shall be carried out at the rates entered in the schedule of rates of Municipal Corporation or at the

rates mutually agreed upon between the Engineer-in-charge and the contractor whichever are

lower if the additional or altered work for which no rate is entered in the schedule Rates for works

of Rates of Municipal Corporation is ordered to be not entered in carried out before the rates are

agreed upon then estimate or the contractor shall, within seven days of the schedule of date of

receipt by him of the order to carry out rates of the work, inform the Engineer-in-charge of the

Municipal rate which it is his intention to charge for such Corporation. class of work and if the

Engineer-in-charge does not agree to this rate he shall by notice in writing be at liberty to cancel his

order to carry out such class of work, and arrange to carry it out in such manner as he may consider

advisable provided always that if the contractor shall commence the work or incur any expenditure

in regards thereto before the rates shall have been determined as lastly herein before mentioned,

then in such case he shall only be entitled to be paid in such case he shall only be entitled to be paid

in respect of the work carried out or expenditure incurred by him prior to the date of the

determination of the rate as aforesaid according to such rate or rates as shall be fixed by the

Engineer-in-charge. In the event of a dispute, the decision of the Commissioner will be final.

Where, however, the work shall have to be executed according to the designs; drawings and

specifications recommended by the contractor and accepted by the competent authority the

alteration above referred to shall within the scope of such designs drawings and specification

appended to the tender.

The time limit for the completion of work shall be extended in the proportion that the increase in

its cost occasioned by alterations or addition consequence of the cost of the original contract work,

and the certificate of the Engineer-in-charge as to such proportion shall be conclusive.

(7) NO COMPENSATION FOR ALTERATION OR RESTRICTION OF WORKS TO BE CARRIED OUT

If at any time after the execution of the contract documents the Engineer-in-charge shall for any

reason whatsoever, require the whole or any part of the work as specified in the tender to be

stopped for any period or shall not require the whole or part of the work to be carried out at all or

to be carried out by the contractor, he shall give notice in writing of the fact to the contractor who

shall thereupon suspend or stop, the work totally or partially, as the case may be. In any such case,

except as provided hereunder, the contractor shall have no claim to any payment or compensation

whatsoever on account of any profit or advantage which he might have derived from the execution

of the work in full but which he did not so derive in consequence of the full amount of the work nor

having been carried out, or on account of any loss that he may be put to on account of materials

purchased or agreed to be purchased, or for unemployment of labour recruited by him. He shall not

also have any claim for compensation by reason of any alteration having been made in the original

specifications, drawings, designs and instructions may involve any curtailment of the work as

originals contemplated. Where which however, materials have already been purchased or agreed

to be purchased by the contractor, before receipt by him of the said notice, the contractor shall be

paid for such materials at the rate determined by the Engineer-in-charge, provided they are not in

excess of requirements and are of approved quality and/ or shall be compensated for the loss, if

any that he may be put to in respect of materials agreed to be purchased by him, the amount of

such compensation to be determined by the Engineer-in-charge, whose decision shall be final. If the

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contractor suffers any loss on account of his having to pay labour charges during the period during

which to stoppage of work has been ordered under this clause the contractor shall on application

be entitled to such compensation on account of labour charges as the Engineer-in-charge, whose

decision shall be final, may consider reasonable, provided that the contractor shall not be entitled

to any compensation on account of labour charges if, in the opinion of the Engineer-in-charge, the

labour could have been employed by the contractor elsewhere for the whole or part of the period

during which the stoppage of the work has been ordered as aforesaid.

The Contractor is required to cover up and protect the works from the weather, and is required to

suspend all `wet' operations during weather which, in the Executive Engineer's opinion, will be

detrimental to the work.

(8) WORK TO BE OPEN TO INSPECTION

All works under in course of execution or executed in pursuance of the contract shall at all-time be

open to the inspection and supervision of the Engineer-in-charge and his subordinates, and the

contractor shall at all times during the usual working hours, and at all other times at which

reasonable notice of the intention of the Engineer-in-charge or his subordinate to visit the work

shall have been given to the contractor, either himself be present to receive orders and

instructions, or have a responsible agent duly accredited in writing present for that purpose. Orders

given to the contractor's duly authorised agent shall be considered to have the same force and

effect as if they had been given to the contractor himself.

(9) NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP

The contractor shall give not less than five days’ notice in writing to the Engineer-in- charge or his

subordinate in charge of the work before covering up or otherwise placing beyond the reach of

measurement any work in order that the same may be measured; and correct dimensions thereof

taken before the same is so covered up or placed beyond the reach of measurement any work

without the consent in writing of the Engineer- in- charge or his subordinate in charge of the work,

and if any work shall be covered up or placed beyond the reach of measurement without such

notice having been given or consent obtained, the same shall be uncovered at the contractor's

expense, and in default thereof no payment or allowance shall be made for such work or for the

materials with which the same was executed.

(10) CONTRACTOR LIABLE FOR DAMAGE DONE

If the contractor or his workmen; or servants shall break, deface injure or destroy any part of a

building in which they may be working, or any building, road, fence enclosure or grass land or

cultivated ground continuous to the premises on which the work of any part thereof is being

executed; or if any damage shall be done to the work for any cause whatever while it is in progress

or if any imperfection become apparent in it within the Defect liability period mentioned above by

Engineer-in-charge the contractor shall make good the same at his own expense, or in default the

Engineer in charge may cause the same to be made good by other workmen and deduct the

expenses (of which certificate of Engineer-in- charge shall be final) from any sum that may be due

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or thereafter became due to the contractor or from his security deposit or the proceed of sale

thereof or of a sufficient portion thereof.

(11) MATERIAL/TOOL/EQUIPMENTS/DRINKING WATER ETC. REQUIRED FOR COMPLETION OF JOB

The contractor shall supply at his own cost all materials (except such special materials, if any, as

may be supplied from the SMC Stores in accordance with the contract).plant tools, appliances

implements, ladders, cordage, scaffolding and any temporary works which may be required for the

proper execution of the work, in the original; altered or substituted from, and whether included in

these specification or, other documents forming part of the contract or referred to in these

conditions or not and which may be necessary for the purpose of satisfying or complying with the

requirements of the Engineer-in-charge as to any matter on which under these conditions he is

entitle to be satisfied, or which he is entitled to require together with carriage thereof To and from

the work. The contractor shall also supply without charge the requisite number of persons with the

means and materials necessary for the purpose of setting out works and counting, weighing and

assisting in the measurement or examination at any time and from time to time of the work or

materials, Failing this the same may be provided by the Engineer-in-charge at the expense of the

contractor and the expense may be deducted from any money due to the contractor under the

contract, or from his security deposit or the proceeds of sale thereof or of a sufficient portion

The contractor shall provide all necessary fencing and lights required to protect the public from

accident; and shall also be bound to bear the expenses of every suit. Action or other legal

proceedings, at law, that may be brought by any person for Injury sustained owing to negligence of

the above precautions, and to pay damages and costs which may be awarded in any such suit

action or proceedings, to any such person, or which may with the consent of the contractor be paid

in compromising any claim by any such person. The contractor shall make his own arrangement for

drinking water for the labour employed by him.

(12) LIABILITY OF CONTRACTOR FOR ANY DAMAGE DONE IN OR OUTSIDE WORK AREA

Compensation for all damage done intentionally or unintentionally or by contractor's labourers

whether in or beyond the limits of municipal property shall be estimated by the Engineer-in-charge

or such other office as he may appoint & estimates of Engineer-in-charge subject to the decision of

the Commissioner on appeal be final & the contractor shall be bound to pay the amount of the

assessed compensation of demand failing which the same will be recovered from the contractor as

damage from the security deposit or deducted by the Engineer-in-charge from any sum that may be

due or become due from Municipal Corporation to the contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal proceedings that may

be brought by any person from injury sustained by him owing to negligence of precautions to

prevent the spread of fire & he shall also pay any damages and cost that may be awarded by the

court in consequence.

All sums payable by a contractor by way of compensation under any of these conditions shall be

considered as a reasonable compensation to be applied to the use of Municipal Corporation

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without reference to the actual loss or damage sustained and whether any damage has or has not

been sustained actual loss.

(13) CHANGES IN THE CONSTITUTION OF FIRM TO BE NOTIFIED

In the case of a tender by partners any change in the constitution of a firm shall be forthwith

notified by the contractor to the Engineer-in-charge for his information.

(14) DECISION OF COMMISSIONER TO BE FINAL- REGARDING INTERPRETATION OF TENDER

Except where otherwise specified in the contract decision of the Commissioner shall be final

conclusive and binding on all parties to the contract upon all questions relating to the meaning of

the specification designs, drawings and instructions here in before mentioned and as to the quality

of workmanship, or materials used on the work, or as to any other question, claim, right, matter, or

thing whatsoever in any way arising or relating to the contract, designs, drawings, specifications,

estimates, instructions, orders or these conditions, or otherwise concerning the works or the

execution or failure to execute the same, whether arising, during the progress of the work or after

the completion or abandonment thereof.

(15) COMPENSATION UNDER WORKMAN'S COMPENSATION ACT

The contractor shall be responsible for and shall pay any compensation to his workmen payable

under the workmen's Compensation Act 1923 (VIII of 1923) or any statutory modification thereof

for injuries caused to workmen.

(16) CLAIM FOR COMPENSATION FOR DELAY IN STARTING THE WORK

No compensation shall be allowed for any delay caused in the starting of the work on account of

any acquisition of land and in the case of clearance work, for any delay in accordance to estimate.

(17) CLAIM FOR COMPENSATION FOR DELAY IN EXECUTION OF WORK

No compensation shall be allowed for any delay in execution of the work on account of water

standing in borrow-pits or compartments. The rates are inclusive for hard or cracked soil,

excavation in mud, soil water or water standing in borrow-pits, and no claim for an extra rate shall

be entertained, unless otherwise expressly specified.

(18) TERMINATION FOR UNSATISFACTORY PERFORMANCE

In any case, under any Clause/s of this tender, the contractor has rendered itself liable to pay

compensation if a breach of any of the terms, conditions, specifications, etc. The SMC shall have

To terminate the contract of which a notice in writing to the Contractor by the SMC shall be

conclusive and binding in which case the security deposit of the contractor shall stand forfeited, at

the absolute disposal of the SMC.

To take such part of the work as shall be unexecuted and to give it to another/other contractor to

complete, in which case the expenses incurred, if any, in excess of the sum which would have been

paid to the original contractor, if the whole work had been executed by him (the certificate of SMC

for the excess amount shall be final and conclusive) shall be borne and paid by the original

contractor and may be deducted from any money due to him by the SMC under the contract or

otherwise or from the Security deposit or the proceeds of sale thereof, or a sufficient part thereof.

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In any case in which under any clause of or clauses of this contract, the contractor shall have

tendered himself liable to pay compensation amounting to the whole of this security deposit

(Whether paid in one sum or deducted by instalments) or in the case of abandonment of the work

owing to serious illness or death of the contractor or any other cause, the Commissioner on behalf

of the Corporation shall have power to adopt any of the following courses, as he may deem best

suited to the interest of the Municipal Corporation.

To rescind the contract (of which rescission notice in writing to the Contractor under the hand of

the Commissioner shall be conclusive evidence) and in that case that security deposit of the

Contractor shall stand forfeited and be absolutely at the disposal of the Municipal Corporation.

a. To employ labour paid by the Department and to supply material to carry out the works, or any

part of the work debiting the Contractor with correctness of which cost and price, the

certificate of the Executive Engineer shall be final and conclusive against the Contractor and

crediting him with the value of the work done, in all respects in the same manner and at the

same rates as if it had been carried out by the contractor under the terms of his contract, and in

that case the certificate of Executive Engineer as to the value of the work done shall be final

and conclusive against the Contractor.

b. To order that the work of the contractor be in measured up and to take such part thereof as

shall be executed out of his hands and to give it to another contractor to complete, in which

case any expenses which may be incurred in excess of the sum which would have been paid to

the original contractor, If the whole work had been executed by him (as to the amount of which

excess expenses the certificate in writing of the Executive Engineer shall be final and conclusive)

be borne and paid by the original contractor and shall be deducted from any money due to him

by the Municipal Corporations under the Contract of otherwise from security deposit or the

proceeds of sale thereof, or a sufficient part thereof.

In the event of any of the above courses be adopted by the Commissioner the Contractor shall

have no claim to compensation for any loss sustained by him by reason of his having purchases

or procured any materials or entered into any engagements, or made any advances on account

of or with a view to the execution of the work or the performance of the contract and in case

the contract shall be rescinded under provision aforesaid, the contractor shall not be entitled to

recover, or be paid any sum for any work thereto actually performed by him under this contract

unless and until the Executive Engineer certifies in writing the performance of such work and

the amount payable to him in respect thereof, and he shall only be entitled to be paid the

amount so certified.

In any case in which any of the powers conferred upon the Commissioner shall have become

exercisable and the same shall not have been exercised the non-exercise thereof shall not

constitute a waiver of any of the conditions hereof such powers shall not withstanding be

exercisable in any future case default by the Contractor for which by any clauses hereof he is

declared liable to pay compensation amounting to the whole of his security deposit and the

liability of the contractor for past and future compensation shall remain unaffected.

In the event of the Commissioner taking, action under any of the clause mentioned as above,

he may, be he so desires to take possession of all or any tools; plant materials and stores in or

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upon the works, or the site thereof or belonging to the Contractor, or procured by him and

intended to be used for the execution of the work of any part thereof, paying or allowing for

the same in account at the contract rates, or in the case of contract rates not being applicable

at current market rates, to be certified by the Executive Engineer whose certificate thereof shall

be final. In the alternative the Commissioner may, by notice in writing to the Contractor or his

clerk of the works, foremen or other authorized agent require him to remove such tools, plant,

materials or stores from the premises within a time to be specified in such notice and in the

event of the Contractor failing to comply with, any such requisition, the commissioner may

remove them at the Contractor's expense or sell them by auction or private sale at the risk and

account of the Contractor in all respects and certificate of the Executive Engineer as to the

expense of any such removal and the amount of the proceeds and expense of any sale shall be

final and conclusive against the contractor.

The Contract shall not be assigned or subject without the written approval of the Engineer-in-

Charge, and if the Contractor shall assign or subject his contract or attempt to do so, or become

insolvent or commence any proceedings to be adjudicated any insolvent or make any

composition with his creditors, or attempts or attempt to do the Engineer-in-Charge may, by

notice in writing rescind the contract. Also if any bribe, gratuity gift, load, perquisite, reward or

advantage, pecuniary or otherwise, shall either directly or indirectly be given, promised, or

offered by the contractor, or any of his servants or agents to any public officer or person in the

employ of the Municipal Corporation in any way relating to his office or employment, or if any

such officer or person shall become in any way directly or indirectly interested in the contract

the Commissioner may by notice in writing rescind the contract. In the event of contract being

rescinded, the security deposit of the contractor shall thereupon stand forfeited and be

absolutely at the deposit of the Municipal Corporation and the same consequences shall ensure

as if the contract had been rescinded as per above clauses here of and in addition the

contractor shall not be entitled to recover or be paid or be paid for any work thereto for,

actually performed under the contact.

(19) RIGHTS, REMEDIES AND POWERS

TERMINATION OF CONTRACT DUE TO CONTRACTOR’S DEFAULT

If the Contractor

 Abandons the work;

 At any time, defaults in proceeding with the works with due diligence and continue to do

so after a notice in writing of 7 days from the SMC; or

 Commits default in complying with any of the terms and conditions of the Contract and

does not remedy it or take effective steps to remedy it within 7 days after a notice in

writing is given to him to that effect by the SMC; or

 Persistently disregards the instructions of the SMC and / or Engineer-in-Charge or

contravenes any provision of the Contract; or

 Fails to remove material from the Site or to pull down and replace Work after receiving

from the Engineer-in-Charge notice to the effect that the said materials or works have

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been rejected or

 Fails to complete the works or items of work on or before the stipulated date(s) of

completion and do not complete them within the period specified in a notice given in

writing to that effect by the SMC; or

 Offers or gives or agrees to give to any person in the SMC’s service or to any other

person on this behalf, any gift or consideration of any kind as an inducement or reward

for doing or forbearing to do or for having done or forborne to do any act in relation to

the obtaining or execution of this or

 Shall enter into a contract with the SMC in connection with which commission has been

paid or agreed to be paid by him or to his knowledge, unless the particulars of any such

commission and the terms of payment thereof have previously been disclosed in writing

 Shall obtain a Contract with the SMC as a result of non- tendering or other non-bonafide

methods of competitive tendering; or

 Assigns, transfers, sub-lets (engagement of labour on a piece-work basis or of labour with

materials not to be incorporated in the work, shall not be deemed to be sub-letting) or

attempts to assign, transfer or sub-let the entire works or any portion thereof without

the prior written approval of the SMC:

 The SMC may, without prejudice to any other right or remedy which shall have accrued

or shall accrue thereafter to the SMC by written notice determine the contract either as

a whole or in part.

or otherwise specified elsewhere in contract.

(20) LIABILITY FOR COMPENSATION EVEN IF CONTRACT IS NOT TERMINATED

In case any of the powers conferred upon the SMC by the above Clause become exercisable and

have not been exercised by the SMC, the non-exercise thereof shall not constitute a waiver of any

of the conditions hereof and such powers shall not withstanding anything contained above, be

exercisable in the event of any default by the Contractor for any clause or clauses hereof and be

liable to pay compensation as per the terms of these presents. In the event of SMC putting in force

either of the powers vested in it under the mentioned above, it may, if it so desires, take possession

of all or any of the tools, plant, materials and stores, in or upon the works or the site thereof or

belonging to or procured by the Contractor for the execution of the work or any part thereof,

paying or allowing the same for the adjustment in account at the contract rates, or in case of these

not being applicable, at current market rates as the case may be and certified by the SMC, whose

certificate to that effect shall be final. Otherwise the SMC may, by notice in writing, ask the

contractor, to remove such tools, plant, materials, or stores from the premises within a 10 days and

in the event the contractor fails for such compliance, the SMC may issue suitable instructions to

remove or sell them by auction or private sale on account of and at the cost and risk of the

contractor and the certificate of the SMC, as to that effect, shall be final and conclusive for the

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(21) TIME EXTENSION

Provided nevertheless if in the opinion of SMC, the contractor is entitled to any extension of time

on account of the works being altered, varied or added or delay by the reason of any inclement

weather or due to the reasons not under the control of the Contractor, the SMC is empowered to

order in writing for the extension of the aforesaid period for final completion, by such period(s) as it

deems reasonable and the Contractor shall complete the works within such extended period(s).

However, the Contractor shall not be entitled to any extension of the period unless requested in

writing for such extension for event, which the Contractor considers to entitle for requesting for

any extension, to Engineer-in-Charge, SMC. The SMC may in its absolute discretion, dispense with

such notice and allow an extension of time. Nevertheless, in case of any extension of time, the

aforesaid provisions for damages and compensation shall apply in case of non-completion of the

works within the extended time. Such time extension shall not become any base for compensation

for contractor under any circumstances what so ever.

(22) MONTHLY ASSESSMENT OF WORKS

All work shall be measured net by standard measure and according to the rules and custom of the

Department of SURAT MUNICIPAL CORPORATION without reference to any local custom. No

proposals to adopt alternative methods for measurement of work will be accepted.

The Commissioner’s decision as to what is the “Usual method in use in the Department will be

Under no circumstance shall any contractor be entitled to claim enhanced rates for any items in this

A bill may be submitted by the Contractor once in each month on or before the date fixed by the

Engineer-in-Charge for all works executed in the previous months and the Engineer-in-Charge shall

take or cause to be taken the requisite measurement for the purpose of having the same verified,

and the claim, so far as it is admissible shall be adjusted if possible within 30 (thirty) days from the

presentation of the bill. If the contractor does not submit the bill within the time fixed as aforesaid,

the Engineer-in-Charge may depute a subordinate to measure up the said work in the presence of

the Contractor or his duly authorized agent whose counter signature to the measurement list shall

be sufficient warrant, and the Engineer-in-Charge may prepare a bill from such list which shall be

binding on the Contractor in all respects. The payment shall be made as per the decision of

engineer in charge. No payment shall be made for any work, estimated to cost less than Rupees one

The Contractor shall submit all bills on the printed forms to be hand on application at the office of

the Engineer-in-Charge. The Charges to be made in the bills shall always be entered at the rates

specified in the tender or in the case of any extra work ordered in pursuance of these conditions,

and not mentioned or provided for in the tender at the rates hereinafter provided for in the tender

at the rates hereinafter provided for such work.

The rates for several items of the work agreed to within shall be valid only when the item

concerned is accepted as having been completed fully in accordance with the sanctioned

specifications. In cases where the items of works are not accepted and not completed, the

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Engineer-in-Charge may make payment on account of such items at such reduced rates as he may

consider reasonable in the preparation of final or on account bills.

Payment against bills for the work done, subject to the required deductions, shall be made to the

contractor based on detailed measurements and certifications of bills by the Engineer-in-Charge

and on the recommendations of SMC as per the terms of payment mentioned elsewhere in tender

All such intermediate payments shall be regarded as payments by way or advance against the final

payments only and not as payments for work actually done and completed and shall not preclude

the Engineer-in-Charge from requiring bad, unsound imperfect of unskilful work to be removed and

taken away and reconstructed, or re-erected, nor shall any such payments be considered as an

admission of the due performance of the contract or any part thereof in such respect of the

accruing of and claim nor shall it conclude, determine or affect in any the powers of the Engineer-

in-Charge as to the final settlement and adjustment of the accounts or otherwise, or in any other

way vary or affect the contract. The final bill shall be submitted by the contractor within one month

of the date fixed from the completion of the work, otherwise the Engineer-in-Charge's certificate to

the measurement and of the total amount payable for the work shall be final and binding to

the measurement and of the total amount payable for the work shall be final and binding to

The final bill for the work will be assessed on the modified Tender, wherever applicable, to give

effect to the omissions, additions or variations from the prescribed drawings, specifications, and

instruments and the detailed assessment of such omissions or variations.

Provided always that no final or other certificate is to cover or relieve the Contractor from its

liability under the provisions of the following clause

Whether or not the same may be notified by SMC at the time or subsequent to the granting of the

All material supplied and work done by the Contractor shall remain the absolute property of the

Municipal Corporation, and shall on no account be removed from the site of the work, and shall at

all times be opened to inspection by the Engineer-in-Charge.

When the estimate on which a tender is made includes lump-sums in respect of parts of the work

the contractor shall be entitled to payment in respect of the items of work involved or the part of

the work in question at the same rates as are payable under contact or such items or if the part of

the work in question is not the opinion of the Engineer-in-Charge capable of measurement the

Engineer-in-Charge may at his discretion pay the lump sum amount entered in the estimate, and

the certificate in writing of the Engineer-in-Charge shall be final and conclusive under the provisions

Under any circumstance any interest on any account what so ever due to incident of the contract

shall not be payable to contractor.

All such intermediate payments shall be regarded as payments by way or advance against the final

payments only and not as payments for work actually done and completed and shall not preclude

the Engineer-in-charge from requiring bad, unsound imperfect of unskilful work to be removed and

taken away and reconstructed, or re- erected, nor shall any such payments be considered as an

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admission of the due performance of the contractor any part thereof in such respect of the accruing

of and claim; nor shall it conclude, determine or affect in any way the Powers of the Engineer-in-

charge as to the final settlement and adjustment of the accounts or otherwise, or in any other way

vary or affect the contract. The final bill shall be submitted by the Contractor within one month of

the date fixed for the completion of the work, otherwise the Engineer-in-charge's certificate to the

measurement and of the total amount payable for the work shall be final and binding on all parties.

measurement and of the total amount payable for the work shall be final and binding on all parties.

If at any time before the security deposit is refunded to the Contractor, it shall appear to the

Engineer-in-charge of the work that any work has been executed with unsound imperfect ,or

unskilful workmanship or with materials of inferior quality; or that any materials or articles

provided by him for the execution of the work are unsound, or of a quality inferior to that

contracted for, or otherwise not in accordance with the contract, it shall be lawful for the Engineer-

in-charge to intimate this fact in writing to the Contractor and then notwithstanding the fact that

the work, materials or articles complained of may have been in advertently passed, certified and

paid for ,the Contractor shall be bound forth with to rectify, or remove and reconstruct the works

so specified in whole or in part as the case may require, or if so required, shall remove the materials

or articles so specified and provide other proper and suitable materials or articles at his own charge

and cost; and in the event of his failing to do so within a period to be specified by the Engineer-in-

charge in the written intimation a foresaid, the Contractor shall be liable to pay compensation at

the rate of one percent on the amount of the estimate for every day not exceeding ten days, during

which the failure so continues and in the event of any such failure as a foresaid the Engineer-in-

charge may rectify or remove and re-execute the work or remove and replace the materials or

articles complained or as the case maybe at the risk and expense in all respects of the contractor,

should the Engineer-in-charge consider that any such inferior work or Materials as described above

may be accepted or made use of it; shall be within his discretion to accept the same at such

reduced rates along with the appropriate penalty as the Commissioner may deem fit. The period to

be counted from that date of final completion and handing over of the work to the Municipal

Corporation during which the Contractor is so liable for any defects in the work shall be the Defects

Liability Period shown in the attached Memorandum.

(23) COMPLETION CERTIFICATE

The Work shall be deemed to have been completed in all respects on the day SMC certifies that the

Works have been completed in accordance with the Contract and issues a Certificate to that effect.

The stage of work completion shall mean, the work completed by contractor with all respect and

according to terms, conditions and specifications. This stage will be considered after completion of

(24) WORK TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS AND ORDERS OF

The Contractor shall execute the entire work in the most productive, professional and prudent

manner both as regards usage of materials and time in every respect in strict accordance with the

approved design, specifications, drawings, etc.

The Contractor shall comply with the provisions of the contract and with due care and diligence

execute and maintain the works and provide all labour and materials, tools and plants including for

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assessment and supervision of all works, structural plans and other things of temporary or

permanent nature, required for such execution and maintenance in so far as the necessity for such

provision is specified or reasonably inferred from the contract. The contractor shall take full

responsibility for adequacy, suitability and safety of all the works and methods of erection /

All works under the contract shall be executed under the directions and subject to the approval in

all respects of the SMC which shall for time to time direct at what point(s) and in what manner the

works to commence, and carried on.

The contractor shall execute the whole and every part of the work in the most substantial and

workman like manner, and both as regards materials and in every other respect in strict accordance

with the specifications. The contractor shall also conform exactly, fully and faithfully to designs,

drawings and instructions in writing relating to the work signed by the Engineer-in-charge and

lodged in his office and to which the contractor shall be entitled to have access for the purpose of

inspection at such office, or on the site of the work during office hours, and the contractor shall, if

he so requires, be entitled at his own expense to make or cause to be made copies of the

specifications and of all such designs, drawings and instruction on aforesaid.

(25) ACTION IN CASE WORK NOT DONE AS PER SPECIFICATIONS

All works in the course of execution or executed in pursuance of the contract shall, at all times, be

open and accessible to the inspection and supervision of the SMC or its authorized representative

and the contractor shall, at all times, during the usual working hours and at all other times at which

reasonable notice of the visit of such representatives has been given to the contractor, either

himself be present to receive orders and instructions or has a responsible agent duly accredited in

writing, present for that purpose. Orders given to such agent shall be considered to have the same

force as if they had been given to the Contractor himself.

If at any time, it appears to the SMC or its authorized representative that any work has been

executed with unsound, imperfect, or unskilful manner, or with inferior or grade of materials or

articles or otherwise not in accordance with the contract for the execution of the work, the

contractor shall, on demand in writing, which shall be made within the Project Completion Period

from the SMC specifying such work, materials or articles, notwithstanding that the same may have

been passed, certified and paid for forthwith rectify, or remove and reconstruct the work so

specified in whole or in part, as the case maybe, and remove the materials or articles so specified

and provide materials or articles as per the terms and in accordance with the spirit of the contract,

at its own expense and cost. In the event of the Contractor failing to do so within a period specified

by the SMC in its demand as aforesaid, the Contractor shall be liable to pay compensation at the

same rate as for non-completion of the work in time for the default on its past.

In such case the SMC may at its sole discretion, accept the item of work at reduced rates as

applicable under the contract during the preparation of on account bills or final bill. Further, if the

item is so acceptable, without detriment to the safety and utility of the item and the structure the

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Reject the work outright without any payment and/or get it other connected and incidental items

rectified, or removed and re-executed at the risk and cost of the contractor. The decision of SMC to

be conveyed in writing in respect of the same will be final and binding on the Contractor.

(26) INTERPRETATION OF CONTRACT DOCUMENTS / DISCREPANCIES BETWEEN INSTRUCTIONS

Should any discrepancy occur between the various instructions furnished to the contractor his

agents or staff, or any doubt arises as to the meaning of any such instruction or, should there be an

misunderstanding between the contractor's staff and the Engineer-in-charge's staff ,the Contractor

shall immediately report the matter in writing to the Engineer-in-charge whose decision there on

shall be final and conclusive and no claim for losses alleged to have been caused by such

discrepancies between instructions, doubts or misunderstanding shall in any event be admissible.

(27) STATUTORY AND OTHER OBLIGATIONS REGARDING WORKMEN

The Contractor shall comply with all Central, State and Local Regulations, enactment and laws

pertaining to workmen labour compensation or otherwise and the Engineer-in-Charge shall have

the right to inquire into and decide all complaints in such matters.

The contractor shall work only during the daylight hours as approved by the SMC / Engineer-in-

Charge unless he obtains the prior written approval to do otherwise. Even if such approval is given,

no liability in respect of any excess cost arising there from shall be borne by the Contractor.

The Contractor shall be solely liable for all the pecuniary and other consequences arising on

account of violation or default on its parts of any of the provisions of the laws, Acts, Rules and

Regulations or any other statutory obligations which may be in force, from time to time, regarding

the conditions of employment of workmen. In addition, any such failure or violation or default on

part of the Contractor will constitute a breach of the conditions of the contract and liable for

suitable actions in terms of the relevant clauses thereof.

The contractor shall be liable to pay the wages directly to the workmen/workers employed by him

on the works without the intervention of any intermediaries and shall ensure that no amount by

way of commission or otherwise is deducted or recovered by such intermediaries from the wages of

workmen/ workers.

(28) FORCE CLOSURE OF CONTRACT OR ABANDONMENT DUE TO REDUCTION IN THE SCOPE OF WORK

If, at any time after the commencement of work, the SMC, for any reason whatsoever, does not

require the whole work as specified in the tender to be carried out, the SMC or its authorized

representative shall give a notice in writing, to that effect to the Contractor and the Contractor shall

have no claim to any payment or compensation what so ever on account of any profit or advantage

which he might have derived from the execution of the works in full but could not derive in

consequence of such decision of the SMC. He shall have no claim for the compensation by reason of

any alteration having been made in the original specifications, drawings and instructions which may

involve any curtailment, variation or increase of the work as originally contemplated.

(29) TEMPORARY SUSPENSION OF WORKS

If the work should be suspended by the reason of rain, strike, lock outs, or other causes, the

Contractor shall take all necessary precautions for the protection of the Works and shall at his own

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cost and expense make good any damage arising from any of these causes. No claim in this regard

shall be entertained.

(30) AMBIGUITIES OR DISCREPANCIES IN DRAWINGS AND SPECIFICATIONS

The Contractor shall from time to time check all Drawings and Specifications and shall promptly

notify the Engineer-in-Charge of any omission or discrepancies therein. In case of ambiguities or

discrepancies in Drawings, Specifications or Schedule of Quantities and Rates/Prices or any of them,

the same shall be referred to the SMC in writing, and the decision of SMC shall be final and binding

on the Contractor.

(31) GUARANTEE OF WORKS AND LIABILITY FOR DAMAGES, DEFECTS ETC

The defect liability period in respect of the works shall be fulfilled and adhered to after completion

of the work. The Contractor shall guarantee that the Material/equipment or parts thereof provided

under the contract are new and free from defects in design, material and workmanship. The

contractor shall also give guarantee for the satisfactory performance of the material/equipment or

parts thereof provided under the contract and for the workmanship of the works executed as per

the contract. This guarantee shall be valid for the duration of the defect liability period. Any

defects, that may appear in the work within the defect liability period, which in the opinion of SMC

or the Engineer-in-Charge is due to defective or improper material/equipment or bad workmanship

or the work not being in accordance with the drawings, specifications or instructions under the

contract shall be made good and/or repairs by the Contractor at his own cost and expense.

If it is found that the performance of the Material/equipment or parts thereof are not satisfactory

and that any defect in design, material and/or workmanship is found within the defect liability

period, the Engineer-in-Charge shall intimate to the Contractor to that defect in writing. The

Contractor shall immediately but not later than 7 days of the receipt of such intimation investigate

the causes of such defects. The Contractor shall arrange to provide within a reasonable period all

the necessary Engineering designs, materials for the rectification/replacement of the defective

Material/equipment or parts thereof at site at his own cost and expense. If the Contractor fails to

take proper corrective action to repair the defects or otherwise to replace the Material/equipment

or parts thereof to the satisfaction of the Engineer-in-Charge within a reasonable period, the SMC

may at its option after giving 15 days’ notice in writing, take suitable action for such rectification or

replacement, as it deems necessary, at the risk and cost of the Contractor.

In the event of an emergency in the opinion of the Engineer-in-Charge, where the delay would

cause serious loss or damage or in the cases of minor defects found in the designs, materials and/or

workmanship, within the defect liability period, the SMC shall however, have a sole right to take up

immediately, notwithstanding Clause 2.20.2. Above, suitable corrective action for repair or

rectification or replacement as deemed necessary, through a third party chosen by the SMC

without any advance intimation to the Contractor. In such cases, the Contractor shall be intimated

and shall assist and cooperate in making the repairs/rectification.

In case the defects are of such nature that the Material/equipment or parts thereof requires to be

taken to the workshop of the Contractor for rectification, the same shall be taken by the Contractor

at his cost and expense. In case the Contractor so desires the same shall be so dispatched at the risk

and cost of the Contractor. However in both cases, the Contractor shall furnish necessary

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Hypothecation Deed to the Engineer-in-Charge in respect of such Material/equipment or part

thereof, and shall provide additional bank guarantee (Nationalized bank only) of amount equal to

the cost of Material/equipment, as required by the Engineer-in-Charge before the

Material/equipment, or parts thereof are removed from the site. After the necessary rectification

or replacement, the Contractor shall deliver and duly install the Material/equipment or parts

thereof at site at his own expense to the satisfaction of the Engineer-in-Charge. All risks in transit to

and from the site shall be borne by the Contractor.

If the repairs, replacement or modifications as referred above are of such nature as may affect the

efficiency of the Material/equipment or parts thereof, the SMC shall have the right to give to the

Contractor a notice in writing within one month of such repair, replacement, renewal to carry out

the tests, as may be required, for the acceptance of the equipment by the Engineer–in Charge.

When the defective Material/equipment or parts thereof are not repairable at site and sent to the

workshop of the Contractor for necessary repairs or replacement but are essential for the operation

of the facility, the Contractor shall take all the necessary steps to the satisfaction of the Engineer-in-

Charge to minimize interruptions in the operation of the facility till such time the repaired

equipment or parts thereof are returned back satisfactorily.

Material/Equipment or parts there of so repaired or replaced shall have further defect liability

period of 36 months from the date of acceptance, of such repair or replacement, by the Engineer-

in-Charge and the contractor shall immediately arrange to extend the validity of the respective

Bank Guarantee to adequately cover the extended period. Failing to supply the repaired

Material/equipment with the mutually agreed time period, the bank guarantee shall be forfeited to

SMC and the Material/equipment will be replaced by SMC at risk and cost of contractor.

(32) EQUIPMENT NEEDED FOR THE WORKS

The Contractor shall, at his own cost and expense, provide all the Material/equipment,

machineries, tools, etc. required for the works.

All Material/equipment to be provided by the Contractor shall be in conformity with the

specifications laid down or referred to in the Contract and the Contractor shall on the request of

the Engineer-in-Charge, furnish proof, to the satisfaction of the Engineer-in-Charge, that the

Material/equipment so comply.

The Engineer-in-Charge shall be entitled to have tests carried out as specified or referred to in the

contract for any Material/equipment provided by the Contractor at the cost and expense of the

Contractor and the Contractor shall provide at its cost and expense all facilities which the Engineer-

in-Charge may require for such purpose. In case of the tests not being specified in the Contract, but

are considered necessary by the Engineer-in-Charge, the Contractor shall provide all facilities and

assistance required for the purpose and the charges for such tests shall be borne by the Contractor.

All Material/equipment and parts thereof shall be of such design as properly and satisfactorily

function under all operating conditions. All the components or Material/equipments shall have

proper factor of safety, maximum efficiency minimum wear and tear and ability to withstand in the

respective environmental conditions encountered at the specific location, whether specifically

mentioned in the specifications or not. Equipment shall be new, free from defects and of best

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quality. All the equipment shall conform to the latest revised relevant Indian / International

Standards. Equipment which do not conform to either Indian Standards or the International

Standards accepted in India, shall require approval of the SMC or Engineer-in-Charge by the

Contractor furnishing a sample with the test certificate and performance certificates from a duly

recognized test house in India.

(33) REMOVAL OF SITE STAFF ON THE DIRECTION OF THE ENGINEER-IN-CHARGE

The Engineer-in-Charge may require the Contractor to dismiss or remove from the site of the work

any person or persons in the contractors' employment who may be found to be incompetent or

misconduct(s) and the Contractor shall forthwith comply with such requirements

The Contractor shall provide and employ on the site only such efficient and competent engineers,

supervisors and skilled, semi-skilled and unskilled workers as are necessary for the proper

supervision and timely execution of the Works. Orders / instructions given to the Contractor’s

Engineers/ Supervisors shall be considered to have the same force as if it had been given to the

Contractor himself. The contractor is bound to remove any of its employees from the works/ site if

the said employee is not acceptable to the Engineer-in-Charge.

(34) CHANGES IN FIRM'S CONSTITUTION

Where the Contractor is a partnership firm/ private/public organization, a prior approval in writing

from the SMC shall be obtained for any change in the constitution of the firm. Where the

Contractor is an individual or a Hindu undivided family, such approval as aforesaid, shall likewise be

obtained before the contractor enters into any partnership agreement where under the

partnership firm would acquire the right to carry out the business of the Contractor. If such prior

approval is not obtained, the contract shall be deemed to have been assigned in contravention of

clause mentioned elsewhere in the tender, for the work hereof and the same action may be taken,

and the same consequences shall ensure as provided in the said Clause.

(35) DECISIONS BY THE SMC AND ENGINEER-IN-CHARGE

It shall be accepted, like as an inseparable part of the Contract, that in matters quality of materials,

workmanship, removal of improper work, interpretation of Contract, drawings and specifications,

mode or procedure of carrying out the work, the decision of the SMC shall be final and binding on

the Contractor and for any technical question which may arise touching the Contract, the SMC or

Engineer-in-Charge decision shall be final and conclusive.

(36) PATENTS, RIGHTS AND ROYALTIES

The Contractor shall fully indemnify the SMC and their all agents, servants and employees of the

SMC against any action, claim or proceedings relating to infringement or use of any patent or

design or any alleged patent or design rights and shall pay the royalties or other charges which may

be payable in respect of any article or part thereof included in the Contract. In the event of any

claim being made or action being brought against the SMC or any agent, servant or employee in

respect of any of the matters aforesaid, the Contractor shall be notified thereof for taking necessary

action at its cost and expense.

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(37) RIGHT OF SURAT MUNICIPAL CORPORATION TO CAUSE AUDIT OF THE ACCOUNT OF

CONTRACTOR AND TECHNICAL EXAMINATION OF THE WORK

The SMC shall have the right to cause an audit and technical examination of the works and the final

bills of the contractor including all supporting vouchers, abstract, etc., to be made after payment of

the final bill and if as a result of such audit and technical examination any sum is found to have

been overpaid in respect of any work done by the Contractor under the Contract or found not to

have been executed, the Contractor shall be liable to refund the amount of over-payment and it

shall be lawful for the SMC to recover the same from the Contractor in the manner prescribed or in

any other manner legally permissible; and if it is found that the Contractor was paid less than what

was due to it under the Contract in respect of any work duly executed by the Contractor, the

amount of such under payment shall be duly paid by the SMC to the Contractor, without any

interest thereon whatsoever.

(38) SUPERINTENDENCE OF WORK BY THE CONTRACTOR, SUPERVISION, TECHNICAL STAFF,

The Contractor shall provide all the necessary superintendence during the execution of the work

and subsequently as long as may be necessary for proper fulfilling of the obligations of the

Contractor under the contract.

The Contractor shall, immediately after receiving letter of acceptance of the tender and before

commencement of the work, intimate in writing to the SMC, the name, qualification, experience,

age, address and other particulars along with certificates, of the principal technical representative/

Project Engineer to be in charge of the work. Such qualifications and experience shall be in the

relevant field. The SMC shall, within 15 days of the receipt of such communication, intimate in

writing its approval or otherwise of such representative of the Contractor. Any such approval may,

at any time, be withdrawn and in case of such withdrawal under this clause, the decision of the

SMC shall be final and binding on the Contractor. Such a principal technical representative/Project

Engineer shall be appointed by the Contractor soon after the receipt of the approval from the SMC

and shall be available at site within fifteen days of the start of the work.

In case where the Contractor is a sole proprietorship or partnership firm and the sole proprietor or

partner himself / herself has such qualification, it shall not be necessary for the said Contractor to

appoint such a principal technical representative but in such case the Contractor shall designate

and appoint a responsible agent to represent him / her who will be present at the works whenever

the Contractor is not in a position to be so present. All the provisions applicable to the principal

technical representative under the Contract shall be applicable, in such a case, to the Contractor or

its designated representative, in charge of the work in writing or in person or otherwise, present

himself / herself to the Engineer-in-Charge and/or at the site of work, as required, to take

instructions. All instructions given to the principal technical representative or the responsible agent

shall be deemed to have the same force as if they have been given to the Contractor. The principal

technical representative and/or the Contractor or its responsible authorized agent shall be actually

available at site at least three working days in every week, as determined by the Engineer-in-Charge

in consultation with the Contractor, by a written notice, and shall also note down instructions

conveyed by the Engineer-in-Charge in the site order book and shall affix its/his/her signatures in

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token of noting down the instructions and acceptance of the same. There shall be no objection if

these details are disclosed to the Engineer-in-Charge and he shall be satisfied that the provisions

and the purpose of this clause are fulfilled satisfactorily.

If the Engineer-in-Charge, whose decision in this respect is final and binding on the Contractor, is

convinced that no such technical representative or agent is effectively appointed or is effectively

attending or fulfilling the provision of this clause, a recovery shall be effected from the Contractor

as per the relevant Clause(s) and the decision of the Engineer-in-Charge, as recorded in the site

order book and assessment recorded in assessment Book, shall be final and binding on the

Contractor. Further if the Contractor fails to appoint a suitable technical representative or

responsible agent and if such appointed person is not effectively present or does not discharge

his/her responsibilities satisfactorily, the Engineer-in-Charge shall have full powers to suspend the

execution of the work until such date a suitable person is so appointed and the Contractor shall be

held solely responsible for the delay so caused in the matter.

The Contractor shall provide and employ skilled, semiskilled and unskilled labour as is necessary for

the proper and timely execution of the work.

The Engineer-in-Charge shall be at a liberty to object and require the Contractor to remove from

the works any person who in his opinion misconducts himself or is incompetent or negligent in the

performance of his/her duties or whose employment is otherwise considered by the Engineer-in-

Charge to be undesirable. Such person shall not be employed again at works without the written

permission of the Engineer-in-Charge and the Contractor shall suitably replace the person so

removed, as soon as possible.

All works under in cause of execution or executed in pursuance of the contract shall at all-time be

open to the inspection and supervision of the Engineer-in-Charge and his subordinates, and the

contractor shall at all times during the usual working hours, and at all other times at which

reasonable notice of the intention of the Engineer-in-Charge or his subordinate to visit the work

shall have been given to the contractor, either himself be present to receive orders and

instructions, or have a responsible agent duly accredited in writing present for that purpose, orders

given to the contractor's duly authorized agent shall be considered to have the same force and

effect as if they had been given to the contractor himself.

The contractor shall give not less than five days’ notice in writing to the Engineer-in-Charge or his

subordinate in charge of the work before covering up or otherwise placing beyond the reach or

measurement any work in order that the same may be measured; and correct dimensions thereof

taken before the same is so covered up or placed beyond the reach of measurement any work

without the consent in writing of the Engineer-in-Charge or his subordinate in charge of the work,

and if any work shall be covered up or placed beyond the reach of measurement such notice having

been given or consent obtained, the same shall be uncovered at the contractor's expense, and in

default thereof no payment or allowance shall be made for such work or for the materials with

which the same was executed.

(39) TAXES, AND DUTIES TO BE PAID BY THE CONTRACTOR, OBTAINING OF PERMIT ETC.

RESPONSIBILITY OF THE CONTRACTOR

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Any other taxes, customs, works contract tax, Construction cess, stamp or any other statutory

duties or dues of Central or state government(s) or Authorities on the equipments and/or

components in respect of the contract, including applicable works contract tax, income tax and

construction cess shall be payable by the contractor and shall be deemed to have been included in

the amount quoted by the contractor for executing the works under the contract. The SMC shall

not entertain and shall not be liable for any claim whatsoever in this respect and shall not issue any

kind of certificate to the Contractor for obtaining exemption / concession from the respective

concerned authorities.

If pursuant to or under any law, notification or order, any fee, cess or the like becomes payable by

the Contractor to the Central or State Government(s) or any local authority in respect of any

material used by the contractor in the works, the SMC shall have a right to recover the amount paid

in the circumstances by SMC, towards the said levies, from the dues of the Contractor.

(40) EXCEPTED RISKS (FORCE MAJEURE)

If, at any time, the execution of the Contract is affected by War, (declared or not), hostilities,

invasion, acts of foreign enemies, civil war, rebellion, revolution insurrection, riots and civil

commotion (other than solely restricted to the employees/workers of Contractor), Acts of State,

Acts of God such as earthquake, massive floods and other notified epidemic which an experienced

Contractor could not have reasonably foreseen or reasonably made provision for these or insured

against, then the Contractor shall, within seven days of such occurrence, apply to the SMC together

with the adequate evidence for obtaining such extension of time as may be warranted by the

circumstances. After a careful examination of the circumstances, the SMC may grant such extension

of time as deemed necessary, without insisting on changing liquidated damages from the

Contractor for such period.

Any extension of time granted by the SMC shall neither entitle the Contractor to claim for any

increase in prices nor shall it release him from any of the obligations under the Contract. If the

execution of the Contract as a whole is delayed by the reason of force majeure conditions persisting

for a continuous period exceeding six months, the SMC and the Contractor shall discuss the matter

and decide either to terminate the Contract without obligations on each side or to continue its

execution on such terms as may be agreed upon.

(41) APPRENTICES ACT PROVISIONS TO BE COMPLIED WITH

The Contractor shall remain liable for the payments of all wages or other money to its employees or

workers under the Minimum Wages Acts, Payment of Wages Act, Employees Liability Act,

Workmen’s Compensation Act, ESI Act or any other laws, enactments and rules in force or made

applicable from time to time by the Central or State Government(s). The Contractor shall also

comply with the provisions of the Apprentice Act, Contract Labour (Regulations and Abolition) Act

and the Rules and Orders issued there under from time to time. In case the SMC pays or becomes

liable to pay any wages or dues to the labour or to any Government Agency under any of the

provisions of the said acts or rules or other regulations, due to the omission or default on the part

of the Contractor, the SMC may, at its sole option, make such payments and recover the same from

the bills of the Contractor.

(42) INSPECTION OF SITE

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The Contractor shall be deemed to have quoted after fully understand the nature of work to be

done under this contract and the Contractor shall also be deemed to have inspected the Site of the

Works and surroundings, the means of access thereto and to have generally obtained its own

information on all matters and things which can in any way influence its tender. The Contractor

shall also make itself familiar with the working conditions, accessibility to site of works, availability

of Labour and equipment and such other relevant conditions which may affect the execution and

completion of the work. No claim for any extra work or otherwise will be allowed in consequence of

any misunderstanding, error or incorrect information on the above mentioned points or of any

other inaccuracies in the reference thereto which may appear on the drawings or in the

specifications or other records nor shall the contract be nullified in consequence of any such

misunderstandings, incorrect information or inaccuracies.

(43) CONTRACTOR’S SITE OFFICE & AMENITIES

The responsibility for providing any accommodation, feeding and sanitary necessities for the

workers employed by the Contractor shall be exclusively of the Contractor; SMC shall not provide

any site for that.

(44) IDENTIFICATION BADGES/PASSES

The Contractor shall provide to each of its employees, including labour, with the identification

badge at its cost and expense. The employees / labourers shall display the badges on their person

so that the badges are clearly visible for checking at all times by the security as they enter and work

in the premises of the SMC. The badges shall be printed, serially numbered with an identification

number and duly signed by the Contractor.

The Contractor shall immediately notify the SMC if any of the badges is lost and a new one issued in

its place, or when the badges are taken away by the discharged labour. No employee / worker of

the Contractor without such badge will be permitted to enter and work in the premises of SMC,

except in such cases where special permission in writing, of the Engineer-in-Charge is obtained.

(45) WATCHING AND LIGHTING

The Contractor shall at its own cost and expense provide watchmen at all the places of the work

wherever deemed necessary or required by the Engineer-in-Charge. The Contractor shall also keep

all open trenches, excavations or other dangerous places properly and sufficiently lighted between

sunset and sunrise and shall provide and fix proper fencing, hoardings or temporary bridges to

protect and assist the normal traffic. The Contractor shall also, at its own cost and expense, erect

temporary fences on the sites where required by the Engineer-in-Charge.

(46) COMPLIANCE WITH LOCAL LAWS, ETC.

The Contractor shall comply with all Acts, Rules, Bye-laws, Regulations and all other statutory

requirements of local or other Authorities having jurisdiction over the Site and shall be responsible

for the payment of all fees and other charges and giving and receiving of all necessary notices, and

keep the Engineer-in-Charge informed of the said compliance with such Acts, Rules, Bye-laws,

Regulations, statutory requirements, payments made, notices issued and received.

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The Contractor shall be responsible for and shall pay any compensation to his workmen payable

under the workmen's compensation Act 1923 (VIII of 1923) of any statutory modification thereof

for injuries caused to workmen.

The contractor shall also arrange to obtain the license from the competent Authority under the

contractor labour (regulation and abolition) Act

No contractor shall employ any person who is under the age of 18 years. If any contractor found

employing person or persons under the age of 18 years, during execution of work at any stage, legal

actions shall be taken against him as stipulated in child labour (Prohibition & Regulation) Act

and also, a penalty of Rs. 20,000/- (Rupees Twenty thousand) shall be imposed which shall be

deposited with District Collector in child labour Rehabilitation cum welfare fund.

The contractor shall pay fair and reasonable wages to the workmen employed by him in the

contract undertaken by him in the event of any dispute arising between the contractor and his

workmen on the ground that the wages paid are not fair reasonable, the dispute shall be referred

without delay to the Executive Engineer who shall decide the same.

The decision of the Executive Engineer shall be conclusive and binding on the contractor but such

decisions shall not in any way affect the condition in the contract regarding the payment to be

made by the Municipal Corporation at the sanctioned tender rates.

(47) MATERIALS OBTAINED FROM EXCAVATION/DISMANTLING

All the useful materials, obtained from dismantling or demolition, and all fossils, coins, articles of

value, etc. which may be found, discovered during the execution of the works shall be handed over

to the SMC as directed at no extra cost to the SMC.

(48) INDEMNITY AND INSURANCE

The Contractor shall indemnify and keep indemnified both the SMC and against all losses and claims

for the injuries or damage to any person, or property whatsoever which may incur out of or in

consequence of the construction and maintenance of the Works and against all claims, demands,

proceedings, damages, costs, charges and expenses whatsoever in respect of or in relation thereto.

The Contractor shall obtain, at its cost and expense, an Insurance Policy in the joint names of the

SMC and the Contractor, covering the following risks and lodge the Policy with the SMC

Works including temporary / permanent structures, equipment, tools etc. at site against the

damage by fire, burglary, strikes, riots and civil commotion and natural calamities like floods,

earthquake, explosion, etc.

The workmen / workers employed by the Contractor against the Workmen Compensation Act and

other statutory Laws where the compensation is payable by the Contractor;

Damages to the property of third parties including the neighbouring buildings, equipment etc.

Damages to third parties including the staff, visitors, neighbours and other passer-by of the SMC

against any claim that may arise due to accidents, on account of the incidental risks, which may

occur during the execution of Works.

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All claims/ amounts against the policy shall be payable to the SMC and not to the Contractor. The

Contractor shall keep the policy renewed from time to time until the Certificate for Completion of

works is issued by the SMC. If at any time the policy so obtained and kept with the SMC expires, it

shall be lawful for the SMC to stop further payments until the duly renewed policy is lodged with

In case of, damage to the property such as equipments, machineries, instruments, buildings, and

other assets etc., the claims once remitted to the SMC by any insurance company, the same will be

disbursed in favour of contractor after rectifying such damage to the satisfaction of engineer in

charge. In case of damage to labours, or any other persons, contractor shall compensate to the

concern labours or any other persons till then SMC will retain the amount equal to compensation to

be made, from the RA bills. After producing the authentic proof of compensation and clearance

from the labour office where ever applicable, the retained amount of contractor shall compensate

to the concern labours or any other persons till then SMC will retain the amount equal to

compensation to be made from the RA bills. After producing the authentic proof of compensation

and clearance from the labour office where ever applicable, the retained amount shall be released

to the contractor.

The contractor shall take “Workman compensation policy” for all workers and labours of contractor

and clients working at site and “Third party insurance policy” to fully cover all third-party type risk.

The insurance policy so taken by the contractor for such purpose shall be in the joint name of the

contractor and the client and the policy shall be deposited with the SMC.

TRANSIT INSURANCE

The Contractor shall arrange at his cost for transit insurance for the dispatch of Material/

equipment or parts thereof.

(49) ACCESS TO THE SITE

During the progress of the Work, the Contractor shall keep the site reasonably free from all

unnecessary obstructions. The existing roads or water courses or pipes, electrical line and conduits

shall not be blocked, cut through, altered, diverted or obstructed in any way by the Contractor,

except with the permission of the Engineer-in-Charge in writing.

All operations necessary for the execution of work and for construction of any temporary work

shall, so far as compliance with the requirements of the Contract permits, be carried on so as not to

interfere unnecessarily or improperly with the convenience of the public or access to the use and

occupation of public or private road, including approach roads from the main road and footpaths,

and of properties whether in the possession of the SMC or any other person / organization.

All compensation claimed for any unauthorized closure, cutting through, alteration, diversion or

obstruction to such roads or internal plant piping, etc. against the contractor or his agent or his

staff shall be recoverable from the Contractor by deduction from any sums which may become due

in terms of the Contract or otherwise according to Law.

(50) SETTING-OUT OF WORKS

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The Contractor shall be responsible for the perfect setting out of the Works and for correctness of

the positions, levels, dimensions and alignment of all parts of the works. All measurements shall

comply with the dimension noted on the drawings and or as directed. If at any time during the

progress of work, any error appear or arise in the positions, levels, dimensions or alignments of any

part of the Work, the Contractor, on being required to do so by the Engineer-in-Charge, shall at his

own cost and expense rectify such errors to the satisfaction of the Engineer-in-Charge

notwithstanding that he may have been assisted by the Engineer-in-Charge in setting out the same

(51) CARE OF WORKS

In the event of any accident or failure occurring or being likely to occur in or on the works which, in

the opinion of the Engineer-in-Charge, required immediate attention either during the work period

or the defect liability period, the Engineer-in-Charge may direct the Contractor by written notice to

take necessary remedial action and if the Contractor fails to take action as directed by the Engineer-

in-Charge within 7 days of such notice, the SMC and / or the Engineer-in-Charge may, by its own

workmen or employing any other agency, make the necessary repairs or precautionary works and

recover the costs from the Contractor.

(52) VARIATIONS IN THE SCOPE OF WORK

The SMC shall have the power to make any alterations/variations/ deletions/additions or

substitutions from drawings, specifications, designs and instructions that may appear in its opinion,

be necessary or advisable during the progress of the Works and the Contractor shall be bound to

carry out the work in accordance with the instructions which may be given to him by the SMC in

writing. Such alterations / deletions / additions or substitutions shall form part of and be read as

incorporated in the Agreement itself.

(53) DISPUTES AND JURISDICTION

Except where otherwise specified in the contact the decision of the commissioner shall be final,

conclusive and binding on all parties to the contact upon all questions relating to the meaning of

the terms, conditions, specifications, drawings, designs and instructions hereinbefore mentioned

and as to the quality of workmanship, or materials used on the work, or as to any other question,

claim, right, matter, or thing whatsoever in any way arising aloof, or relating to the contract,

designs, drawings, specifications, estimates, instructions, orders or these conditions, or otherwise

concerning the works or the execution or failure to execute the same, whether arising, during the

progress of the work or after the completion or abandonment thereof.

(54) LEGAL COSTS

Legal Costs incurred by the SMC in the event of litigation or other legal proceedings arising from

this Contract agreement shall be borne by the Contractor.

This tender document contains technical bid and price bid, forwarding letter and other documents

like Tender Fees, EMD, Addenda / Corrigendum, Registration copy, Authorization, Company Profile,

Experience Certificates/List of clients along with Technical data, catalogues, performance curves,

Annexures & Data sheet of Technical Bid, other Technical and General Specifications should be

furnished duly filled in and signed. No pages can be removed from the conditions of contract,

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specification of drawings, otherwise it will be considered as an intentional fault and bidders will be

liable for rejection and the amount of earnest money deposit forfeited.

(55) RESPONSIBILITY OF CONTRACTOR UNDER CONSTRUCTION AND DEMOLITION WASTE (C & D

WASTE) RULES 2016:

1. Contractor shall remove all construction and demolition waste (C & D Waste) and clean the area

every day, or depending upon (1) The type & schedule of work. (2) The quality and type of waste

generated, appropriate storage and collection facility shall be developed at site. Reasonable

timeframe shall be worked out in consultation with engineer in charge of the project, for storage &

usage of C & D Waste.

2. If it’s found that contractor is irregular and showing negligence to management of C & D Waste,

then if deem fit, Engineer in charge would arrange to dispose the said C & D Waste through an

Authorized C & D Waste Contractor/agency of Surat Municipal Corporation and All expenditure

made towards disposal of this C & D Waste shall be recovered from the contractor as per the

prevailing charges.

3. Contractor shall have to bear the expenses towards management of C & D Waste as per the

prevailing norms; no extra payment shall be entertained for the same.

4. Contractor shall keep record of the generation and disposal of Construction and Demolition

waste(C & D Waste) and proof of its disposal as per the provision of C & D Waste rules and he has

to submit along with running bills.

5. If contractor fails to upkeep and maintain records of C & D Waste generation Disposal records etc.

than it shall be calculated as per the provision of the Standing Committee Resolution no 1621/2016,

Dt.01/10/2016 and charges shall be recovered from due of contractor with Surat Municipal

6. Contractor shall also ensure use of recycled product made from SMC authorized C & D Waste

agency as far as possible to promote the C & D Waste management project.

(56) ALL CLAUSES ARE OF GENERAL IN NATURE; BIDDER/ CONTRACTOR MUST FOLLOW; WHICHEVER

IS / ARE APPLICABLE FOR WORK UNDER CONSIDERATION.

Executive Engineer,

South Zone-B (Kanakpur),

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

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CONDITIONS ABOUT THE EXECUTION OF WORK: -

(1) Bidders must make his own arrangement for watch and ward of material supplied till it is

commissioned satisfactorily at site and handed over to the corporation. Corporation will not be

responsible for theft of materials till it is commissioned satisfactorily and handed over to the

corporation even if part payment is released.

(2) All equipment/ materials/ accessories are to be supplied by contractor and to be erected by

contractor. No tools-tackles/ machinery/ manpower will be provided by the Corporation. No

change in units shall be allowed.

(3) Entire lighting system installation with methodology shall have to be got approved before

commencement of actual work on site. Map/ installation drawing needs to be provided with actual

work done/ quantities of materials/ equipment supplied/ installed with table after commissioning.

(4) The supply shall be done during working days between 8.00 A.M. to 6.00 P.M. only. If the

contractor intends to work on holidays or outside working hours specified, he shall take prior

written permission from Engineer in charge/ Zonal officers.

(5) After completion of job, contractor shall submit the test reports, wiring diagram, complete

installation in as built drawings etc. All these shall be printed and bound in book form. Payment

shall be released only on receipt of this volume.

(6) Any damage to any service or accident in carrying out the works pertaining to this contract shall be

to contractor’s account.

(7) Samples of each class of material and workmanship shall be submitted by the Contractor for the

approval of Engineer-in-charge and after such approval these samples shall be deposited at any

place the Engineer-in-charge may appoint and the Contractor shall be required to perform all the

works of this contract in accordance with the samples.

(8) On completion, all work must be cleaned down; rubbish removed and the works and land cleaned

of rubbish; surplus materials and other accumulations, and everything left in a clean and ordinary

(9) The contractor shall provide, erect and maintain proper sheds and temporary buildings for the

storage and protection of materials and goods and for the execution of work which may be

fabricated or brought on the site.

(10) The contractor shall permit the execution of the work not provided for in the tender by artists;

tradesman, or others engaged by the Municipal Corporation. The contractor shall allow all

reasonable facilities and the use of his scaffolding and water for the execution of such work, but is

not required to provide any special scaffolding for the execution of such work except by special

arrangement with Municipal Corporation.

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(11) All works to be executed under the control shall be executed under the directions and subject to

the approval in the respects of the Executive Engineer who shall be entitled to direct at what point

or points and in what manner they are to be commenced, and from time to time carried on.

(12) SAFETY REGULATIONS

[I] During the execution of the work, unless otherwise specified, the contractor shall at its own

cost and expense provide the materials for all shoring, timbering and shuttering work

necessary for the stability, safety and construction of all structures, excavations and works

and shall ensure that no damage, injury or loss is caused or is likely to be caused to any

person or property.

[II] The Contractor shall be responsible to take all precautions to ensure the safety of the person

or property whether on public or works site during the period of contract and shall post such

look out personnel as may, in the opinion of the Engineer-in-Charge, be required.

[III] The Contractor shall assure the safety of the work and personnel and contractor shall be

entirely responsible for any damage or injuries to any property or person resulting from any

accident due to any reasons.

[IV] The Contractor must take sufficient care while moving, handling and installing

material/equipment, so as not to cause any injury or damage to the persons or property of

the SMC or the public or other working in or around the works. In case of causing of any

injury or damage, to any person or property as aforesaid, the costs and expense of such

occurrences, including eventual loss of working hours as estimated by the SMC, shall be

borne by the Contractor. The Contractor shall also replace or repair all the damages caused to

buildings or Material/equipments left at the time of the completion of the work to bring the

building or Material/equipment back to the original condition.

[V] The Contractor shall, at its cost and expense, provide all the necessary facilities such as

ladders, tools & tackles, railing, platform, inspection lamps, safety ropes, etc., for providing

the safe working conditions to its or sub-contractor’s workmen/workers and also for the

inspection of the works by the authorized officials under the contract.

[VI] In any case of dismantling or demolition or otherwise the Contractor shall take necessary care

not to damage the existing structure, equipment or materials while executing the works, and

any damage, if caused on account of the same, shall be rectified or repaired by the contractor

at its own cost and expense in restoring the structure or materials to its original condition.

(13) EXECUTION OF THE WORKS

The whole erection and installation work shall be done in supervision of electrical supervisor/

engineer-in-charge. No work including erection/ installation shall be between 8.00 to 17.00 hours

with 1.00 hour of recess in between or on Sunday or Government holidays, except with the special

sanction of the Engineer in writing previously obtained, and the withholding of such sanction shall

be no ground of complaint on the part of contractors of cause for compensation to them. The

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period within which the work has to be carried on and completed has been fixed in terms of this

cause with the provision that the total number of hours of work permissible shall not exceed

hour in a week and in no case more than 8 hours on any working day the actual times within which

the said hour shall be worked being subject to mutual arrangement with the contractors at the

commencement of the work or from time to time as may be required and provided that for the one

hour about mid-day exclusively of the permissible hours aforesaid for work, all works shall be

stopped for raft and modes though sanction may be accorded to the contractor to work on days

and at times otherwise, normally non-permissible under this contract, the contractors shall be

required to bear the cost of such supervision as in the opening of the engineer-may be necessary at

these times It should be distinctly understood that the granting of permission to work extra hours

or to work on Sundays and Holidays will be entirely at the discretion of the Engineer and cannot be

claimed by the contractors as a matter of right and the refusal to grant such permission will not be

set up as a ground or for not completing the work within the contract period.

If on the other hand the Engineer requires that the work shall be proceeded with on days and at

times otherwise normally non-permissible under this contract the contractors shall proceed with

the work but they will not be required in such cases to bear the cost of the Municipal establishment

employed at the time. A six hours work at night will be considered as equal to day’s work. Such

number of days and hours as may be worked under these exceptions will be takes into account in

determining the contract period fixed for completion of the works.

The contractors at all times during the continuance this contract shall in all their dealings with local

labour for the time being employee on the works contemplated by this contract have due regards

to all local festivals and religious or other customs and all disputes, matters and questions arising

between the contractors and any of their Agents on the hand and any local labour on the other

hand with respect of any matter or thing in any way connected with this contract shall be decided

by the Commissioner whose decision shall be final and binding on all parties.

The contractor shall not enter upon or commence any portion of work except with the authority

and instructions of the Engineer-in-Charge or of his subordinate in charge of the work failing such

authority the contractor shall have no claim to ask for measurements of or payment for work.

THE CORPORATION MAY DO PART OF THE WORK

Upon failure of the Contractor to comply with any instructions given in accordance with the

provisions of this contract, the Corporation has the alternative right, instead of assuming charge of

entire work to place additional labour force, tools, equipments and materials on such parts of the

works, as the Corporation may designate or also engage another Contractor to carry out the work.

In such cases, the Corporation shall deduct from the amount which otherwise becomes due to the

Contractor, the cost of such work and materials with 10% added to overall departmental charges

and should the total amount thereof exceed the amount due to the Contractor, the Contractor shall

and should the total amount thereof exceed the amount due to the Contractor, the Contractor shall

pay the difference to the Corporation.

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Contractor to note that SMC shall appoint Project Management Agency/ Third Party Agency for the

supervision/ inspection of the work and they have to work under them.

(14) WORKMANSHIP

The work to be done under the contract or any part thereof shall be executed in the best and most

skilled workmanship like manner, with best and approved quality of equipment and both the work

and the material/equipment should conform to the particulars contained in or implied by the

specifications and as referred to in the drawings or in such other additional directions, instructions

and documents as may be found necessary and given time to time to the contractor during the

execution of the works and to the entire satisfaction of the SMC and the Engineer-in-Charge.

The entire work shall conform to the latest and acceptable engineering practices and shall be such

as to cause minimum transfer of noise and vibration to the building structures.

(15) REMOVAL OF IMPROPER WORK AND MATERIAL/ EQUIPMENT

The SMC shall have power to check and reject at any stage such work / equipment which it

considers to be defective in quality or workmanship and nothing shall prevent from rejecting the

materials brought to the site (i.e. materials made ready for use on works) which has been

previously passed by the SMC or the Engineer-in-charge in an un-worked condition. The Contractor

shall immediately arrange to replace the defective equipment by proper and suitable equipment

with the approval of the Engineer-in-Charge and carry out rework of the rejected work at his own

cost and expense and to the satisfaction of the SMC. In the event of failure on the part of the

Contractor to carry out his obligations under this clause, the SMC shall have the right to get the

work done through other agencies at the risk of the Contractor and recover the cost in full from the

All rejected Material/equipments will at once be removed from the site by the Contractor to such

distances as may be desired, failing which the Engineer-in-Charge after giving three days’ notice in

writing may do so and recommend to the SMC for recovering the cost of removal from the

(16) URGENT WORKS

If any urgent work (in respect whereof the decision of the SMC shall be final and binding) becomes

necessary for safety of the work or personnel and the Contractor is unable or unwilling to carry it

out, the Engineer-in-Charge shall have right to employ outside labour. All expenses incurred on it

shall be recoverable from any sum payable to the Contractor.

(17) CLEARANCE OF SITE ON COMPLETION

As part of the work included in this Contract, the Contractor shall completely remove and

satisfactorily dispose “off” all temporary works to the extent directed. He shall demolish and

dispose of all temporary structure, shall remove or grade to the extent directed all embankments

made for erection purposes, shall satisfactorily dispose “off” all rubbish resulting from the

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operations under this Contract and shall do all the work necessary to restore the territory

embraced within the site of his operations to at least as good order and conditions as at the

beginning of the work under this Contract.

No final payment in settlement of the accounts for the Works will become due and shall be made to

the Contractor till, in addition to any other conditions necessary for such final payment, Site

clearance has been affected by him. In the event of his failure to comply this provision within

fourteen (14) days after receiving notice to that effect, such clearance may be made by the

Engineer-in-Charge at the cost and expense of the Contractor. In the event, it become necessary for

the Engineer-in-Charge to have the Site cleared at the cost and expense of the Contractor, the SMC

shall not be held liable for any loss or damage to the Contractor’s property as may be made on the

site and due to such removal there from.

(18) EXTRA WORK

Work that is not included in the tender documents shall not be performed, except when

approved/sanctioned in writing by S.M.C.

Rates for additions or extras

Any additional item of work over and above those schedules in the tender are to be carried out at

the same basic rates as quoted in the tender for the same type of work.

Rate for extra items, as far as possible will be derived from the quoted tender items where it is not

possible to do so, the same shall be arrived at by adding 15 % towards overhead and profits on the

actual cost of labour, material and plant and machinery input as approved by Engineer-in-Charge.

No claim for any extra or compensation for damage will be entertained on account of such

variation, except where the quantity is increased by more than 30%.

No claim for any extra or compensation for damage will be entertained on account of such variation

where the quantity is decreased to any percentage or where the item is totally deleted.

Before payment of final bill on completion of the work, total amount of that work done at

Before payment of final bill on completion of the work, total amount of that work done at