SELECTION OF AGENCY FOR VENUE ARRANGEMENTS OF KERALA FUTURESCAPE 2026

Imported Air-Conditioned Hanger I with white ceiling and minimum area of 40,000 sq.ft. with Event Branding in the front side and in the side of the Hanger facing the road. (Facilities as per Tender Notice)

Arrangements for Registrations/Reception & Medical Aid in Lobby Area inside the Hanger at the Entrance (Facilities as per Tender Notice)

Areas for Live Demonstration inside the Hanger (Facilities As per Tender Notice)

Food Courts outside the Hanger (Facilities As per Tender Notice)

Carpeting the Ground (Facilities As per Tender Notice)

Providing Custom Designed Entry & Exit Event Gates at the entrance of the Event venue with Event signages, aesthetically designed as per the Event theme – Design to be shown during the presentation. (Facilities As per Tender Notice)

Providing Custom Designed Arch Gates at the entry & exit of the Marine Drive Ground with Event signages, aesthetically designed as per the Event theme – Design to be shown during the presentation.

Coloured Festoons with digitally printed event theme background for display outside the Venue. (Facilities As per Tender Notice)

2.5 M x 1M Free Standing Panels at Venue with Digitally printed theme background and matter of Event programmes, exhibition details, seminar details, exhibitors’ list, venue layout, etc. (Facilities As per Tender Notice)

Providing coloured flags on newly cut fresh bamboo/ aluminum poles along with compound wall and inside the front yard & venue. (Facilities As per Tender Notice)

Arrangements for Inauguration, Seminars & Cultural Programmes inside the Hanger (Facilities As per Tender Notice)

Barricading the venue (Facilities As per Tender Notice)

Coloured Bulbs illumination (Facilities As per Tender Notice)

Metal Halide Flood Lights at the venue (400 Watts each) during Event Timings (especially at evening and night hours) and a minimum of 15 Nos. Metal Halide Flood Lights to be lighted after the Event timings during night hours in the exhibition ground for security reasons. (Facilities As per Tender Notice)

Drinking Water Facility (Facilities As per Tender Notice)

Toilet Facility (Facilities As per Tender Notice)

Providing necessary CCTV Security System with minimum 24 cameras for the security of exhibitors & visitors. The images to be saved (both Day & Night) and also to be displayed in screens to be set up at the office. Necessary backup facilities to be made for saving the data of the entire Event and handover the HDD to KBIP after the event. The number of cameras, its position (inside & outside the hangers) to be informed in advance to the Organiser (KBIP).

Electrical Generator Sets with fuel for providing electrical power for the entire above facilities with required clearances from Electrical Inspectorate, Fire Service & other concerned Authorities.

Security – Provide professional Security Manpower for day & night (24 hours) for 7 days at the venue (February 8 to 14, 2026) for ensuring smooth flow of visitors, traffic, parking of vehicles and adequate security at day & night, during and after the Event hours.

Photography – Still & Video coverage during Event days and softcopy of the same shall be submitted to KBIP on that day itself.

Cleaning & Sanitation – Cleaning and sanitation of Hanger, Stalls & walkways, venue, toilets, surroundings, etc. during Event days.

Insurance Coverage (for the mishaps happening at the venue of the event) provided for all participants, officials and visitors of Kerala Futurescape 2026 during the Event days.