Wanakbori Thermal Power Station

Subject: Design, Supply , Installation and Commissioning of High performance Heavy duty

Energy chain system along with Energy Chain , chain flex cables , Guide trough &

Accessories for ''ELECON'' Stacker cum Re -claimer in place of CRD system at

Reference No:- WTPS/S/TECH/RFQ- 77790E/CHPM(Electrical)

HSN With Quantity

Sr. No. Description of materials UOM

CODE Cess If Required

HIGH PERFORMANCE ENERGY

CHAIN SYSTEM ALONG WITH

ENERGY CHAIN , CHAIN FLEX

CABLES , GUIDE TROUGH &

1 ACCESSORIES FOR '' ELECON'' 1 Set

STACKER CUM RE CLAIMER OF

TRAVEL LENGTH - 550 MTR AS PER

TECHNICAL SPECIFICATIONS AND

SCOPE OF WORKS.

Works (Part – B)

Installation & Commissioning charges for

complete Energy chain system.

The overall L1 will be considered as SUPPLY (PART-A) + WORKS (PART-B) = L1 (Total End

1. The GST shall be paid extra in accordance with applicable GST rules.

2. GSECL GST No.:24AAACG6864F1Z0

3. GSECL PAN NO.: 24AAACG6864F

4. Your PAN No.:

5. Your Valid GST No.:

6. 7. Provision related to TDS on GST @ 2% shall be made applicable if value exceed

contract threshold limit (i.e. at present threshold limit Rs. 250000/- ) .

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

OBJECTIVE OF DETAIL PROJECT

Main objective of above subjected works is as.

 Design, Supply, Installation, Commissioning and testing of High performance Heavy

duty Energy chain system along with Energy Chain, chain flex cables, Guide trough &

Accessories in place of CRDs for smooth running of machine. ELECON Stacker

travelling and existing power & control cables details are as under :

ELECON STACKER TRAVELLING DETAILS:

Total travelling of stacker machine: 585 Meter.

Drive side (JT-6) to Center Pit distance: 287 Meter

Center pit to tail end distance: 298 Meter

End to End stopper distance: 585 Meter

Installed Power and Control cablesdetails:

Power copper cable details: 6.6 KV, 4C X 35 Sq.mm - 350 Meter. (3 Core for 6.6 KV power

and 1 core for earthing )

Control copper cable details: 1.1 KV, 24 C x 2.5 Sq.mm - 350 Meter (Control cores are used

for interlocking and 220 V DC control supply to machine)

Party has to visit the site before quote of technical bid for submission of detail offered for

Design, supply, installation and commissioning of high performance energy chain system at

Coal Handling plant of WTPS, GSECL.

The agency has to arrange, broadly covering the activities as under. The scope of work shall

comprise as stated below, but not limited to the following.

On and Behalf of GSECL

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

SUBJECT : Design, Supply , Installation and Commissioning of High performance Heavy duty

Energy chain system along with Energy Chain , chain flex cables , Guide trough & Accessories

for ''ELECON'' Stacker cum Re -claimer in place of CRD system at WTPS.

Application: High performance Heavy duty energy chain system in place of OLD CRD for

ELECON Make Stacker cum Re-claimer:

Effective Travel stroke = 550 Meters.

Selection of Energy Chain: - Gliding application

Based on the technical parameters of the demanding application the special Energy chain

selected is as follows.

Roll-Energy Chain series: - E: - E4/4 HD Roll- EnergyHeavy duty Chain.

Special features of the chain are as follows.

Very strong chain - can take very high push-pull forces-5500N and can carry fill weight

15kg/mtr. Links are integrated with Rollers of stainless bearing to reduce the push pull force by

 Weather and wind resistant- suitable for outdoor application.

 Can accommodate power, control & signal/data cables together using separators if

 Interlocking design for the chain links to improve over all chain strength & to meet the

described demanding long travel with heavy fill weights of cables.

 Can withstand very high torsion forces. Ideal for long travel applications/steel plant

 Easy assembly / dismantling just by a screw-driver. Lids are openable and hence easy

cable addition or removal. (Scope for future modernization.)

 Dust and dirt repellent exterior /interior design.

 Special mounting brackets with Strain relief elements for effective cable mounting.

 Interior separators to achieve partitions to enable effective and ideal cable lay out inside

 Selected chains can take very high fill weight / cable.

 Proper compartments will be provided inside the chain for smooth running of cables.

Cables are well protected without any physical or wear damages.

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

 [A] DETAIL TECHNICAL SPECIFICATIONS: (SCOPE OF SUPPLY & WORKS)

MAKE for Supply Items: (1) IGUS (2) KABLESCHLEPP (TSUBAKI GROUP)

For Item Sr. No-1:-

Supply portion for Item Sr.No.1:

High Performance Heavy duty Energy Chain System Along With Energy Chain, Chain Flex

Cables, Guide Trough & Accessories for '' ELECON'' Stacker Cum Re Claimer of Travel

Length - 550 Mtr as per Technical Specifications and scope of works.

Scope of supply for 1 Set of Stacker & Re-claimer:- Travel length - 550 Mtrs with considering

10 Meter extra spare energy chain as a mandatory spares.

Energy Chain System &Accessories part wise details are as under:

Heavy duty Roll Energy chain of E4/4 HDseries, required length: - 270 mtrs. With Roll

E-Chain, interlocking design of material igumid G, vertical separators, strain relief

clamps for effective cable clamping and the Strong mounting Bracket with C profile.

Vertical separators: To separate the power and control cables inside the chain. Locking

& Normal separators to achieve cable laying inside the chain

mounting Brackets. Total Quantity required: - 1 Set.

Guide Trough system with guide bar & without guide bar with roof Cover Design. Guide

trough with accessories- Length required: - 550 Meters.

Strain Relief Mechanism. - 2 set

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

For long strokes in order to prevent forces being transferred onto the cable runs in the

moving zone strain relief mechanism are provided integrated with the chain mounting

Flexible/Floating Towing arm FTA: - 1 set with Push pull detection system

This is to accommodate possible lateral shifts that can occur during trolley rail mounting

Push pull detection system (PPDS): - 1set

This is to measure the push and pull force of the Energy chain, if any obstacle comes

during travel, it should stop the machine

 Item: 8:- High flexible Chain flex Cables: - Each cable length is 350 mtrs

 Power copper Cable: 6.6 KV, 1 Core x 35 sq mm: - 4 Runs (6.6 KV

HT cables for Power supply), 4 Runs x 350 Mtr, Total length

required: 1400 meter.

 Control copper cable: - 25 Core x 2.5mm2- 1run x 350mtr: Total

length required: 350 Meter.

 Item: 9:- Power & Control Junction Box

(1)Power junction box -for 6.6 KV 1 Core x 35 Sq.mm (4 Runs) Cable connection -

Nos. - At center pit and Stacker machine

(2)Control junction box -for 1.1 KV 25 Core x 2.5 Sq.mm (1 Run) Cable connection -

02Nos. - At center pit and Stacker machine

 Item: 10:- Power & Control cable termination kits

(1)Power cable termination kits: 08 Nos.

(2)Control cable termination kits: 02 Nos.

 Item: 11:- Pedestal: 180 No‟s required (Stool + Pedestal). RCC Pedestal for fitting stool

and E-Chain system with enclosed guide trough at particular height. Pedestal with stool

is required to maintain height of chain system and structure from ground level to avoid

corrosion due to water flow. Required cement and bars shall be arranged by party. if

required some extra pedestals as per site requirement, it shall be provided & erected by

 Item: 12:- Supply all types of structure with roof cover canopy which is required for

placing Energy Chain system at Stacker & Re-claimer. Bottom side structure should be

hollow type to avoid coal storage. Structure materials are weather& dirt proof, anti-

rusted and non - corrosive.

 Item: 13: - Roof Cover Canopy for covered upper portion of chain system. Cable trays

as per requirement at below of energy chain system.

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

 Item: 14:- Earthing materials for earthing of cable carrying structure.

 Item:15 : 10 Meter Additional extra energy chain as a mandatory spares to maintain

installed system.

For Item Sr. No. 2 :- Complete Supervision, Installation, and Commissioning & Testing

of complete Heavy duty energy chain system as per scope of works and existing CRD

system dismantling works as per requirement.

(1) Complete JOB for Supervision, Installation, and Commissioning & Testing of complete

energy chain system as per scope of works.

(2) Complete JOB shall be carried out under supervision of OEM and Expert Engineer.

(3) Party has to arrange site visit for collection data and prepare design and CAD drawing

chain system before start the work. Prior approval shall be taken from GSECL of

complete design of E- Chain system.

(4) Party should visit at the site before supply and starting of Roll E-chain system erection

for assessment of work involved and submit Design & detailed CAD drawing integrated

to existing system for approval after placement of work order.

(5) Exact height of guide through and moving arm shall be decided jointly as per site

feasibility. However, Minimum height of chain carrying structure is same level of main

conveyor structure to avoid coal storage and water ingress into chain system.

(6) Construct and footing of RCC Pedestal throughout travel length of 550 Meter. Minimum

180 Nos. pedestal fitting is required and if required some extra pedestals as per site

requirement it shall be provided & erected by party.

(7) Erection and commissioning of chain Energy Chain System & with all Accessories

throughout conveyor belt.

(8) Required mechanical, Civil, alignment, leveling and pedestal civil works shall be carried

(10) Installation of roof cover canopy and Covered upper portion of complete chain

system to prevent dust and coal in chain assembly.

(11)Erection, commissioning and alignment works of all types of structure which is

required for placing Energy Chain system at Stacker & Re-claimer

(12)Erection of Power junction boxes upon machine and center pit.

(13)Erection of Control junction boxes upon machine and center pit.

(14)Lying of Chain flex power and control cables inside the energy chain is in the scope

of party. Required size cable glands and lugs will be in scope of party.

(15)Terminations work of Chain flex cables at Power JB and Control JB.

(16)Required dismantling &all related fabrication works for installation of complete E-

chain system will be in scope of party

(17) Supply & erection and two coat painting of supporting Structure for guide trough

and accessories will be in scope of party. Painting should be anti- rusted.

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

(18)Existing CRD system & Cable laying cable tray dismantling work will be in scope of

Party as per requirement of site. Removal of existing system/ scrap material , which

required for erection of new energy chain system including lifting, shifting &

transportation of the same to section/ main store as per instruction of section in

charge is in the party scope.

 Party should be conduct trial run for 7 days after commissioning of system to ensure

system stability and trouble free operation. After successfully work completion of

entire job party has to take trial of long travel full operation minimum 7 Days in

presence of EIC engineers. During trial if any defects are observed, the same should

be rectified immediately without any extra claim.

 If, during trial run of the system, any of the auxiliary / items / spares not working

properly and having any abnormality and not satisfactory as per GSECL requirement

than party shall have to repair / modified / replace the same in stipulated time period

limit such that system should be run trouble – free and smoothly to further achieve

required parameters.

 This comprehensive scope of work covers all stages of the works, from initial design

through to commissioning with a focus on achieving significant installation and

commissioning of complete energy chain system of ELECON stacker cum re-claimer

 Party has to visit the site and study of the detail analysis of supply & work portion

and same should be submitted with the technical bid.

 Any other activity or facility required to complete the mentioned project is in party‟s

scope of Work without any extra cost to GSECL.

20. Any work which is not covered in scope of works/ supply, but required for execution of

work is in scope of party without extra claim/ cost

 [B] Scope of Party:

I. SCOPE OF WORKS & SUPPLY PORTION:-

1. The scope of work includes Design, manufacture, transportation, installation, commissioning

and successful testing of the complete high performance energy chain system along with all

accessories including the alignment and civil pedestal works for installation chain system.

2. GSECL, WTPS will only provide the supply point for erection works. However, all items

required for the safe and efficient erection & commissioning shall be provided party.

3. Party has to supply materials as per schedule-A, which to be mentioned and submitted

during submission of your technical bid. If Any extra material is required to complete job

then , it shall be arranged by party and complete job successfully even materials are not

mention in Schedule – A. Material should be supplied in single lot.

4. Party has to submit Bill of Material List with technical specification along with supply.

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

5. Party has to submit document for entry of material in gate duly signed by M/s. GSECL,

WTPS security department as per prevailing GSECL rules.

6. Bidder should be manufacturer or authorized channel partner of Energy chain system. Party

has to confirm of manufacturer or dealership of OEM at the time of technical bid.

7. The party has to supply all the required materials for installation and commissioning of

complete chain system.

8. The Party has to quote his offer for only specified make mentioned in tender. Bidder has to

submit cable drag system/ energy chain system executed work order copy for similar work

of The Design, Supply, Installation and Commissioning of Cable drag system/ Energy chain

system with minimum travel length of 300 Meter or more of 6.6 KV HT Cables which are

running from last 2 years in power plant or any other plant.Bidder has to submit

performance certificate/satisfactory working confirmation of offered chain system which are

running from last 2 years in power plant or any other plant.

II. WORK PORTION:

1. The party has to start work after getting clearance from Engineer in charge

2. Work shall be carried out in running machine. Total machine outage shall be not provided.

Machine outage will be provided as & when required and at the time of final terminations

3. Party has to visit the site for complete assessment of the job to be carried out as per the

scope of work prior to bid.

4. If any part damaged during execution of work is to be replaced by party at their own cost.

5. The man powers required to execute the work will be in scope of party.

6. Documentation - Design drawing of complete chain system and O&M manual, one soft

copy and one hard copy has to submit by party.

7. All types of required wiring, HT and LT Cable terminations and other related job work at site

in scope of party.

8. GSECL shall not be responsible for any loss of life, permanent or temporary disability to

any person or any of the workman, supervisors working on the job and the contractor

himself due to accident and of any other such hazardous accident or damage materials,

equipments of the contractor due to accident, no compensation will be paid by Ms. GSECL

for the reasons at stated above.

9. OEM should provide spares and technical support for minimum 15 years after

commissioning of energy chain system on chargeable basis after completion of guarantee

10. The scope of this specification covers the Design, supply, Installation, and commissioning

of the complete energy chain system with operation and run satisfactory with fulfill criteria

of GSECL, WTPS.

11. All engineering, designing, installation, commissioning and testing will be in party's scope. .

12. After completion of work, Party has to carry out the testing & successfully trial run complete

energy chain system in presence of EIC in all aspects.

13. Work Report: After work completion party have to submit detailed work protocol/ report in

Hard copy booklet as well as in soft drive and MOM for the work carried out by them.

14. Arrangement of any capacity Hydra / Crain/ truck for site work or material shifting from

main store to site or etc is in party scope without any extra claim to GSECL. Party should

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

be arrange required tool-tackles, equipments, carting vehicles, transport vehicles and any

capacity hydra/crane at their own cost.

15. Party has to depute adequate and capable/competent manpower with supervision for all

the miscellaneous/electrical installation work covered under this contract like welder, fitter

and labour etc as per requirement is in the scope of the contractor.

16. The decision of the Chief engineer (C & O) WTPS will be final in case of any dispute.

On and Behalf of GSECL

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Technical specification for Heavy duty Energy chain (E4/4HD)& Cables for

Stacker cum Reclaimer shall be of following: -

1- Construction of drag chain should be such that dragging force for chain is less. Thus, power

consumption will be less. In view of that half-length of the guide trough should be provided with

glide bar (glide bar material of construction is polymer only). Also drag chain should be

provided with roller (Energy Chain link with integrated roller) at suitable interval. This roller

will reduce the friction during movement of chain over glide bar. While chain is moving in other

half of guide trough (without glide bar) the roller provides smooth & effortless movement of

chain over previously laid chain. Assembly also consists of energy chains that hold and

provide flexibility to cables (both Power & Control cables) during travel movement of the

machine. The energy chain is selected based on the diameter & quantity of cables.

2- Bidder has to submit cable drag system/ energy chain system executed work order copy for

similar work of The Design, Supply, Installation and Commissioning of Cable drag system/

Energy chain system with minimum travel length of 300 Meter or more of6.6 KV HT

Cableswhich are running from last 2 years in power plant or any other plant.Bidder has to

submit performance certificate/satisfactory working confirmation of offered chain system which

are running from last 2 years in power plant or any other plant.Party has to submit executed

work order copy of stacker cum re-claimer machine with 6.6 KV power cables & 1.1 KV control

cables with technical bid to full fill definition of similar type executed works.

3:-Energy Chain link with integrated roller of stainless bearing to reduce the drive power by

4:-Material:– Self-lubricating polymer, heavy Polymer compound with reinforced fibres and

bearing Materials –less wear and long service life.

5. Chain should be very strong chain enough, can be designed to take very high push-pull

forces 5500 N and fill Weight 15 Kg/mtr. Travel speeds up to 10 m/s and very high

accelerations up to (50 m/s2)

6. Chain should be weather and wind resistant- suitable for outdoor application.

7. Supplier should supply same make chain & cables (different make will not be

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

8. Chain should not have any metal component. It should have Interlocking design (tongue

and groove) for the chain links to improve overall chain strength & to meet the described

demanding long travel with heavy fill weights of cables.

9. The Energy chain links should have rollers in different intervals for reducing the push pull

force & drive power of trolley.

10. Chain should be able to accommodate power, control & signal/data cables together using

11. Chain should with stand very high torsion forces. Ideal for long travel applications in

thermal power plant applications.

12. Chain should have easy assembly / dismantling facility in 4 pieces using just by a

screw-driver. The lids should be open able for easy cable addition or removal or not require

any special tool for assembly & dismantling.

13. Chain should have dust and dirt repellent exterior /interior design.

14. Chain should have special mounting brackets with strain relief elements for effective

cable Mounting.

15. Chain should have Interior separators to achieve partitions to enable effective and ideal

cable lay out inside the chain.

16. Chain should have very smooth proper compartments inside the chain, for smooth

17. Energy chain should be such that its link with integrated roller of stainless bearing to

reduce the drive power and bearing materials should be less wear and long service life and

chain material should be self lubricating polymers. Heavy polymer compound with reinforced

18.As the chain will be installed in dusty area (Coal handling plant are along with conveyor, )

the exterior / interior design should be dust and dirt repellent and subjected for suitable

19. Manufacturer must be manufacture of both Drag / Energy chain duty cables & Roll Energy

20. Guide Trough: First half of Guide trough should be without Glide Bar/ Plain trough &

second half of Guide trough should be with Glide bar, material of Glide bar should be polymer

21.Guide trough material of construction is : GI, first half of Guide trough should be without

Glide bar / plain trough & Second half of Guide trough should be with Glide bar, material of

Glide bar should be polymer only ( SS,GI material Glide bar will be not accepted )

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

22. Flexible/Floating Towing arm: - This is to accommodate possible lateral shifts that can

occur during trolley rail mounting & alignments. It should be design for 60 MM lateral shifts.

23. Special Tie wraps at the ends: Special tie wrap for the cables so that relative movement

between the chain and the cable is restricted which will increase the cable life.

Technical specification for Flexible Cables for Stacker shall be of following: -

1. Cables should be specially bundled design forchain duty application only (layers design

will not be accepted), with centre element of nylon thread for high tensile stresses.

2.Flexible cable should be specially design for Drag chain duty application only, with centre

element of nylon thread for high tensile stresses.

3. The participating OEM must have experience for Supply of 6.6 KV and above voltage

grade cable with High Performance integrated roller Energy Chain system to Power Plants /

PSU‟s/ Pvt. Ltd. Company.

4. Supplier should supply same make chain & cables (different make will not be

5. Supplier has to submit routine test certificate and OEM GTPas per relevant IS along with

supply for both power and control cables.

6. Conductors: Conductors strand in ending -stable version consisting of tinned copper wires

for both power and control cables.

7.Cables should be protected by Shield design. Cable shield should be provided inner side of

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

SUBJECT:Design, Supply , Installation and Commissioning of High performance Heavy

duty Energy chain system along with Energy Chain , chain flex cables , Guide trough &

Accessories for ''ELECON'' Stacker cum Re -claimer in place of CRD system at WTPS.

[A] TERMS & CONDITIONS:-

(1) Supplier should clearly mention offered MAKE for all items from tender approved make and

has to submit detailed technical specifications for offered items in technical bid.

(2) Supplied items should be of specified MAKE and specified as per technical specifications

only to match with specification, mounting arrangements. Any MAKE other than specified

MAKE will not be accepted.

(3) Supplier should clearly mention for any deviations in technical bid from tender technical

specifications.

(4) Supplier has to provide Final detailed CAD drawing integrated to site after placement of

work order. Chain system installation location shall be decided as per feasibility of site.

(5) Supplier has to submit test certificates of offered items along with supply of materials.

(6) Bidder should be manufacturer or authorized channel partner of Energy chain system.

(7) Supplier has to give free replacement guarantee against any damage due to transportation

or manufacturing defect.

(8) If the supplied items are found defective due to bad design, poor quality of material or poor

workmanship then same should replaced by you free of cost.

(9) If any deviation found in data/details/documents between on-line offer (e-tendering) and

physically submitted documents (Demand Draft, NEFT /RTGS details, EMD in the form of

bank guarantee) then offer of the same bidder will not be considered and no any further

communication in the matter will be entertained. Further bidder is requested to submit price -

bid (Schedule-B) on- line only and not to submit price bid in physical form. This is mandatory

and if price bid is submitted in physical form then same will not be opened and only on-line

submitted price bid will be considered for evaluation.

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

(10) Party has to supply material as per details technical specification only if party supplied

materials do not match with detailed technical specification than supplied materials are liable

(11) If party has not complete whole order with in time limit than standard penalty has been

(12) After complete installation and commissioning, Chain system has to work satisfactory.

Chain system has to work 7 days continuous successfully in trial run than after handed over to

GSECL. If any problems raised during trial run it shall be attended by party.

(13) During work, Party has to take permit and take care all safety precaution. If Party does not

follow safety rules than penalty has been imposed and work stopped immediately. After all

safety rules and precaution follow than work is continue.

(14) Subletting of contract is allowed but before subletting party has to take prior permission

from CE, WTPS. After permission party can be subletting order.

(15) Supply and work parts overall L1 has to be considered.

(16) Work experience: Offer of only those bidders will be considered who has possess such

type of works experience as per PQC and have executed the works satisfactorily in any power

house /organization and proof of such type of works executed in any Govt. / Semi Govt. or in

any corporation should be submitted with technical bid.

[B] General Terms and Conditions:

1. Time limit: The total Time limit of order is 18 Months from the date of commencement.

(a) Supply Part: - Party has to supply all materials within 07 months from the date of issue LOI

Excluding time required for deign preparing with drawing approval& required inspection.

(b) Work part: After commencement from GSECL, party has to complete whole work within

06 months. Subletting of Works portion through Party’s authorized dealer or sub-agency

shall be allowed only after taken prior approval from competent authority before

starting the works. HR related all documents shall be submitted by sublet party. Work shall

be carried out in running machine condition. Total machine outage shall be not provided.

Machine outage will be provided as & when required and at the time of final terminations

(a) In all the total delivery period will not exceed stipulated time in delivery period and if the

goods are not Delivered in time without any reason beyond your control, the penalty at 1/2

% per week on delayed portion value (i.e. End cost) will be levied subject to maximum 10%

of the contract value.(i.e. End cost)

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

(b) If works are not completed within stipulated time period then penalty at the rate of 0.5%

of the contract value per week will be charged & limited up to 10 % of contract value. (i.e.

3.Security deposit: Party shall have to pay Security Deposit @ 5 % of the order value within

10(Ten) days from the date of issue of L.O.I. The amount of SD shall be retained by GSECL till

completion of Work. SD amount shall be released by GSECL after successfully completion of

work. SD in the form of B.G….SDBG is also accepted.

4. Performance Bank guarantee: Party has to submit performance guarantee@ 5 % of the

order value for supplied materials & workmanship for installed complete chain system &cables

for 4 (Four) Years from the date of completion of work. If PBG is not submitted by party, then

the same 5 % of order end cost amount retained against Performance Bank Guarantee (PBG).

The same amount will be release after satisfactory completion of guarantee period…i.e Four

(4) Years from the date of successful commissioning of works.

5. Guarantee/ Warranty for equipment & Supplied materials / Guarantee of workmanship

/ Defect Liability period: Liability In respect of any defect in or failure of equipment supplied

by party is limited to making good by replacement or repairs, defects which under proper use

appear therein and arise totally from proved faulty design, material or workmanship within

period of Four (4) Years from the date of successfully commissioning. Party has to

provide Guarantee of up to 4 Years on its energy chains (E-Chains) with accessories

and chain flex cables. The guarantee covers free replacement of damaged / failed parts

during guarantee period.

Party has to submit guarantee certificate for the supplied materials for 04 Years from the date

of successfully commissioning of material for defective material & faulty workmanship.

Party has to provide service support for 04 Years from date of commissioning as & when

required basis at free of cost at Site after successfully trial run.

6. Payment Terms:

(a) 80% payment of Ex-works price with 100% taxes, duties& F&I for supply portion shall be

released within 30 days on receipt of material at WTPS site in good conditions and as per

technical specifications.

(b) 10% payment towards supply portion shall be released along with 90% payment of works

portion within 30 days from the date of successfully installation & commissioning, testing of

complete energy system.

(c) Balance 10 % payment of supply & works will be released on submission of PBG

equivalent to 5 % of order value having 04 (Four) Years of validity from the date of

successfully commissioning and trial run. If PBG is not submitted by party, then 5 % of order

value amount retained by GSECL from balance amount and same amount shall be released

after successful completion of PBG period.

(d) No advance payment shall be made. Payment shall be made after receipt of material at site

in good condition

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(e) The amount of GST will be kept under retention till submission of documentary proof of

payment of GST or till reflection of GST pertain to respective bill amount in GST return after

due verification.

7. Quoted rates are to be firm and delivery up to Destination basis i.e. Store, Wanakbori

TPS, GSECL. Hence, any price escalation will not applicable.

8. All tools and tackles, welding machine, drilling machine, screw driver, testers and safety

appliances etc for this work shall be arranged by the contractor. All materials for required civil

works shall be arranged by party. (Cement& Bars..etc ) . GSECL has only provided single

point power supply for welding & fabrication works, required extension cables with board or

Distribution panel in scope of party.

9. Contractor should take all necessary precautions during execution of the work and all

labours of the contractor should utilize all types of safety appliances (PPE) during work to

prevent the accident as per factory acts/rules.

10. Contractor shall comply with the factory act / labor laws and safety law in force from time to

time and all safety & security rules and regulation of GSECL.

11. Contractor has to make all arrangements etc required resources like supervisor, well

conversant skilled man power and material and may visit to site for assessment of work at

WTPS before bidding at his risk and cost.

12. If at any stage the Contractor fails to complete the job, the same will be got done through

other agency at contractors risk and cost and additional expenditure incurred will be recovered

from contractor.

13. In case of any accident, during execution of work the compensation payable is to be made

by contractor. Corporation will not be held responsible for any fatal/ nonfatal accident

contractor‟s persons and any legal complication thereafter during work.

14. All the terms and conditions of Corporation for work contractor will be applicable to the

15. In case of any dispute, the decision of C.E. WTPS will be final & binding.

16. Loading / unloading, shifting and transportation of required all items / dismantled items

from Main store/sub store to site are in scope of contractor.

17. Contractor will responsible for any damage of the Corporations property while carrying Out

the job and cost of damage will be recovered from contractor.

18. Electrical supply / Lighting point will be given for above work free of cost at one point only

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19. The contractor shall execute an agreement and indemnity bond on stamp paper worth Rs.

300/- in prescribed form of GSECL. The cost of stamp papers will be borne by the party.

20. Accommodation if available will be given on chargeable basis as per GSECL rule &

Regulations If, available.

21. The general tender rules & regulation of the GSECL for contract work shall be applicable.

The contractor is deemed to have gone through it & considered to be fully of these conditions

mentioned in the booklet. All the terms & conditions of work contract booklet of GSECL shall

be applicable to the contractors in general. All the rules & regulations of former GEB shall be

applicable to the contractors of GSECL also.

22. GSECL reserve the right to terminate this contract at any time if the work is not carried Out

/ completed within time frame / not satisfactory and the same should be awarded to other party

at contractor own risk and cost.

23. While carrying out the work, any GSECL employee is found working on behalf of the

contractor, the contract will be terminated automatically and the same should be awarded to

other party at contractor own risk and cost.

24. Bidders are advised to visit WTPS site in his interest on his own before bidding so as to

make them conversant with actual site condition. Any change in rate /term and condition at

later stage/execution stage shall not be entertained.

25. Party shall have to make his own arrangement for storing the material in safe custody.

Removed material is to stack properly item wise and to credit it at Main store is in the

contractor scope.

26. Contractor will have to provide responsible persons contact number at site and at office

whom we should contact as & when GSECL need to discuss any work related matter during

work execution. He should be conversant with this type of industrial wiring work and capable to

communicate and coordinate the matter.

27. Safety Rule: Incase of injury /accident while working, it shall immediately be reported to

safety department through EIC. The prescribed form no. 21 may be obtained from EIC or

safety officer. For any incident occurred but have no injury to any persons should be informed

to safety officer as near miss incident. Contractor shall have invariably to submit “Fitness

certificate” of the working staff from qualified doctors having qualification of minimum MBBS to

the EIC & safety officer before reporting to the work.

28. Contractor has to work as per instruction of Engineer in charge.

29. The labor laws in existence and which may modify from time to time shall be binding by

30. Rates are quoted to be firm. Hence no price and labor escalation will be applicable.

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31. All consumables items like cotton waste, kerosene, diesel / rustolene, welding electrodes,

Oxyacetylene/ gas shall be arranged by party at his own cost.

32. You have to arrange for 24V transformer / battery torches, to be utilized as safety

equipment while carrying out work inside of equipments at higher elevation. You have to

provide required capacity ELCB on welding machine.

33. Routine & Minor workshop facility will be provided by GSECL at free of cost. In case, if any

special job work requires help from outside agency, the same will be arranged by you at their

34. You have to submit test certificate of supplied items along with supply.

35. You have to supply all the required/sundry materials (i.e. bolts, nuts, screw, washers etc)

for above mentioned replacement of spares without any extra cost.

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Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist:

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

Certified Power Plant

/// ANNEXURE-A2 ///

Qualifying criteria for contractor: (to be enclosed with the offer by bidder):

PQR MUST FILLED IN, DULY STAMPED AND SIGNED

Sr. Qualified criteria

1 Tender fee is mandatory. Without tender fee tender may not be

2 EMD mandatory

3 PAN card copy & GST registration certificate.

4 Status of the firm with supporting documents [Proprietary / Partnership /

Pvt. / Public Limited]

5 P.F. A/C Code No.

6 Copy of Financial documents are as per Annexure –

7 Copy of Bank statement of labor wages payment duly signed & stamp by

8 Copy of Separate provident fund code number towards registration of

your firm with Regional P.F. Commissioner.

9 Consent for Copy of contract labour license from the appropriate

authorities duly obtained and renewed for the entire contract period which

is submitted after receipt of LOI

10 Consent for Copy of Group Insurance of all contractor labour duly

engaged throughout the contract period which is submitted after receipt

11 Submit Document for sole proprietor of firm / copy of partnership deed in

case of partnership firm.

12 Party should have to submit duly filled, sign and seal certificate-"A" along

13 Party should have to submit duly filled, sign and seal black list

undertaking along with bid.

14 Party has to submit all relevant tender document duly signed and sealed

on each and every page

15 Copy of Income tax return of last three years/ Last three profit & balance

PQR MUST FILLED IN, DULY STAMPED AND SIGNED

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Pre-Qualifying Criteria (Pre-qualification Condition)

SUB: Design, Supply , Installation and Commissioning of High performance Heavy duty Energy

chain system along with Energy Chain , chain flex cables , Guide trough & Accessories for

''ELECON'' Stacker cum Re -claimer in place of CRD system at WTPS.

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the

following Qualifying Requirements:

A. Technical qualification criteria:

1) 1 The bidder should have executed / completed similar works during the last seven (7)

years in Government / semi government / state electricity board / private limited company /

public limited company / IPP, as on last date of the month preceding the month of

publication of tender, having minimum contract /order values as indicated below:

a. One order of value not less than the amount equal to Rs.

b Two orders, each of value not less than the amount equal to Rs.1,29,07,500.00

c Three orders, each of value not less than the amount equal to Rs.

The similar work means the “The Design, Supply, Installation and Commissioning of Cable

drag system/ Energy chain system with minimum travel length of 300 Meter or More.

B. Financial qualification criteria:

1) The Average Annual Turnover of the bidder, shall not be less than Rs. 77,44,500.00 during the

preceding three (3) financial years as one date of Techno-Commercial bid opening.

2) Net worth of bidder shall not be less than 100% of the bidder‟s paid up share capital as on the

last day of the preceding financial year. In case the Bidder meets the requirement of Net worth

based on the strength of its Subsidiary (ies) and/or Holding company and/or Subsidiaries of its

Holding Companies wherever applicable, the Net worth of the Bidder and its Subsidiary (ies)

and/or Holding company and/or Subsidiary (ies) of the Holding Company, in combined manner

should not be less than 100% of their total paid up share capital. However individually, their Net

worth should not be less than 75% of their respective paid share capitals.

New worth in combined manner shall be calculated as follows:

Net worth (combined)= (x1+x2+X3)/(y1+y2+y3) X 100, where x1, x2, x3 are individual net worth

which shall not be less than 75 % of the respective paid-up share capitals and y1, y2, y3 are

individual paid up share capitals.

3) In case the bidder is not able to furnish its audited financial statements on stand-alone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered

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acceptable provided the bidder further furnishes the following documents for substantiation of its

 Copies of the unaudited unconsolidated financial statements of the bidder along

with copies of the Audited consolidated financial statements of its Holding

 A Certificate from the CEO/CFO of the Holding Company, stating that the

unaudited unconsolidated financial statements form part of the Consolidated

Annual Report of the company.

4) In cases where audited results for the last preceding financial year as on the date of techno-

commercial bid opening are not available, the financial results certified by a practicing Chartered

Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate

from practicing Chartered Accountant certifying its financial parameters, the audited results of

three consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO,

stating that the financial results of the Company are under audit as on the date of Techno-

commercial bid opening and the Certificate from the practicing Chartered Accountant certifying

the financial parameters is not available.

Note for point No.1, 2, 3&4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed to them as

per Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid-up share capital and free reserves. Free reserve

means all reserves credited out of the profits and share premium account but does not

include reserves credited out of the revaluation of the assets, write back of depreciation

provision and amalgamation. Further, any debit balance of Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced

from reserves and surplus.

Other requirements:

1) Bidder should have a separate valid GST registration number and PAN Number.

2) Copy of P.F. code & P.F. Registration certificate from the appropriate provident fund

3) Labour License for Labour Contract: The contractor on getting the work order but before

starting the work shall have to furnish the copy of Labour License under the Contract Labour

(Regulation & Abolition) from the appropriate authorities. Also required workman group

insurance policy covering labour engaged, if applicable.

4) The bidder must submit performance certificates or satisfactory work completion certificates

(issued directly by the utility) or Copy of Processed Final Bill of the executed / submitted PO

from the utility. Bidders shall be required to submit all the documents, in support of Technical

QR (Such as copies of Purchase orders/work orders / Contract Agreements, Client Certificates,

etc),shall be digitally signed by the Specified Third-party inspection Agency (TPIA) empaneled /

approved by GSECL.

5) The bidder must submit Average Annual Turnover and Net worth Certificate in support of

Financial QR, duly certified and verified for authenticity from Independent Statutory Auditor of

their company / Practicing Charted Accountant/ C.A. Firms / TPIA (Third-Party Inspection

Agency) empaneled / approved by GSECL along with copy of Annual Audited Accounts of last

6) Tender fee & EMD will be applicable as per NIT.

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7) Bidder has to mandatorily submit their valid ESlC registration certificate wherever ESlC

is applicable. ln cases where ESlC is not applicable, or where the bidder is required

to engage workers/ Employees who are not covered under the ESlC scheme, the bidder

shall mandatorily submit a valid Employees‟ compensation insurance Policy covering such

workers/ Employees, in accordance with the applicable statutory provisions.

8) Bidder has to submit cable drag system/ energy chain system executed work order copy for

similar work of The Design, Supply, Installation and Commissioning of Cable drag system/

Energy chain system with minimum travel length of 300 Meter or more of 6.6 KV HT Cables

which are running from last 2 years in power plant or any other plant.Bidder has to submit

performance certificate/satisfactory working confirmation of offered chain system which are

running from last 2 years in power plant or any other plant.

9) Bidder should be manufacturer or authorized channel partner of Energy chain system.

Party has to confirm of manufacturer or authorized channel partner of OEM at the time of

10) Please submit the executed order copy of similar type of works of energy chain system at

only stacker cum re-claimer machine.

11) Offer is un conditional and Technical deviation is not considered except mention on

deviation page.

12) In case of any dispute, the decision of the Chief engineer (C&O) is final and bound to the

Note: Please submit copy of necessary supportive document with truly stamped and signed

The above documents will be scrutinized and after fulfilling, the price bid will be opened.

GSECL may verify the documents, experience certificates from authority who have issued

such certificates / details.

On and Behalf of GSECL

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Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

GENERAL CONDITIONS OF CONTRACT

1. The contractor shall at their own expense make all necessary provision for housing water supply

and sanitary arrangement for their employee as well as for works and shall pay direct to the

authorities concerned all rates and taxes.

2. The contractor shall make their own arrangements for the necessary approach road, for

transport of their materials and be responsible for the Compensation on account of damage to

crop on Corporations‟ property.

3. All the royalty charges octroi other duties will be paid by the contractor and no extra could be

claimed on this account.

4. The organization will supply articles at the place and rates mentioned in schedule „A‟ of Tender

form.In case of the materials issued either through or with the recommendation of this

organization it will be absolutely necessary for the contractor to maintain a correct and honest

record of the daily consumption of the said materials/with inside particular reference to the work

during the day.

The Engineer-in-charge of this department or his authorized agent shall have the right to inspect

and check the stores containing these materials and the account for these materials shall be

presented for inspection whenever asked for by them. Every facility shall be afforded by the

contractors for all these inspections Engineer-in-charge will supply the materials in any quantity

5. Godown of sheds hired or constructed for storage of controlled materials and more/ particularly

of cement shall be such as would prevent the materials from getting damages in any way.

6. It will be absolutely incumbent of the contractors to have on the site of work only such of the

materials as have been dully passed by the Engineer-in-charge Materials that have been

rejected must on no account be allowed to remain on the side and in spite of written order to do

so any such rejected material is on the site beyond a period of 48 hours, notice the Engineer-in-

charge shall have the right to remove it at the risk and cost of the contractor and even destroy it.

7. It must be distinctly understood that the conditions of the contract and of claims in respect of

extra work will not be allowed, unless the works to which they relate is clearly without the spirit

and meaning of the specifications or unless such work are ordered in writing by the Engineer-in-

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charge and claimed for in specified manner.

8. On completion of the work, the site shall be cleared by the contractors within the stipulated

period, and ground brought to original state and they shall not be entitled for any extra claim on

9. DAMAGE CAUSES TO WORKS:

The work whether fully constructed or not, and all materials, machinery plant tools, temporary

building and other things connected there shall be at the risk and in the sole charge of the

contractor until the works have been delivered, completed to the Engineer- in-charge and

certificate from him to that effect obtained until such delivery the contractor shall at their own cost

take all the precautions reasonably necessary to keep all the aforesaid works materials

machinery, plant, tools, temporary building and other things connected with the work, free from

any loss or damage and in the event to the same or any part there of being lost or damage shall

from with within possible speed, reinstate and make good such loss or damage at contractor‟s

10. Supply of controlled articles will be invariably recommended after the actual requirements have

been carefully scrutinized. In the event of any such materials remaining in surplus in charge of

the contract, on account of some modifications either in the design or changes in construction or

any other reason will be returned to the department.

11. There will be generally no objection on the component parts of the works being given over to

responsible sub contractors but it must be borne in mind that this department would under no

circumstances recognize these sub contractors and responsibility of executing the work in

accordance with the condition of the contract will entirely rest on the main contractors. The main

contractors will therefore always have the very responsible member preferably a technical hand,

present on the works with power to sign all work order issued on the site of work and to take

requisite actions in the interest of very efficient execution of works.

12. With a view to ensure rapid progress on the works purchaser may store at work sites certain

quantities of the materials such as cement etc. and it will be incumbent on the tender to

purchase these materials, at the rates mentioned in schedule „A‟ of tender form for supply of

necessary articles, all necessary help will be tendered but in must be clearly understood that the

purchases does not accepted and responsibility for the delay that may be cause in their supply

on account of circumstances beyond the purchaser‟s control.

13. Contractor will be asked to present the sample of materials and the approved sampled will be

preserved at the site of work and no change in the approved sample will be allowed without the

written permission of the Engineer-in-charge.

14. Contract will have to communicate the name of his authorized agent who shall be presentation

the works and shall be authorized to sign the materials requisitions receive instruction given

verbally, or on the order book on behalf of the contractor.

15. The materials issued to the contractor as per schedule „A‟ of the tender shall not be removed

from the work and all surplus material at the end of the works which is considered serviceable

shall be returned to the organization even the unserviceable material shall be removed only with

the prior permission to the E.E. in writing.

16. The contractor will have to sign the conditions of the contract and execute the agreement, send

the list of previous works executed solvency certificates and pay up the security deposits, failing

to that the tender will be rejected and earnest money deposit will be forfeited. The value of the

stamp paper and stamp duty charges shall be borne by the contactor.

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17. The contractor must arrange for all transport of materials weighting of material issued at

department stores and all such cost include in the rates of schedule „B‟.

18. The competent authorities can delete to any items in the schedule „B‟ of the tender order if they

feel that the items is not essential to be executed.

19. A schedule of quantities is included in the tender document it shall definitely understood that the

Corporation does not accept any responsibility for the correctness or complication of this

schedule-B. The tender documents shall be written legibly and free from grouser, over written on

conversion of figures correction where unavoidable shall be made by crossing out initialing

dating and rewriting both in figures and in words in case of my discrepancy in figures the price

quoted in words shall prevail.

20. This notice to tenders shall form a part of the contract.

21. The entire work is to be completed within the stipulated time limit from the date of work order.

The contractor will not be eligible for any extra for the idle period of work or waiting period that

may be required to suit other considerations and no claim for compensation on account of such

will be considered. However in case or delay due to circumstances beyond the control contractor

either in date of commencement or due to waiting during construction extension time may be

considered for completion of work.

22. In case contractor is unable to account for full quantity of materials issued to him from the

department stores, recovery will be effected from him at cost rates or market rates prevailing at

the time of issue whichever is higher, plus 15% to cover Corporation‟s departmental supervision

charges for all material unaccounted for.

23. Bill shall be submitted by the contractor monthly on or before the date fixed by the E.E., for all

works executed in the previous months.

24. SUPPLY OF WATER AND ELECTRICITY:

If possible water for construction purpose only may be supplied by the Corporation at one point

as decided by the Engineer & recovery for water charges shall be effected at two percent of cost

of time as executed in which the water supplied by the Corporation is used as certified by the

Engineer in charge Electric supply is required the contractor shall be given Free of cost by

GSECL. (Applicable to CIVIL WORKS only).

25. Should this tender be accepted, I/We have agreed to abide by and full fill all the terms and

provision of „Tender and Contract of works‟ as applicable, and in default thereof, to forfeit and

pay to the Corporation the some of money due.

26. The work will have to be carried out in co ordination with other Agencies on the same site on

account of this in case the contractor has to stop or delay his works for same time he will not

claim anything extra only Corporation may consider to give suitable extension in time limit if

necessary on such account.

27. Any disputes arising out of the contract if not settled mutually, than the same shall be settle by

Gujarat Public Work Arbitration Tribunal act-1992.

28. Following clauses of this section are not applicable to this contract i.e.

The following are the major obligations to be fulfilled by the Contractors as per the Contract

Labor (R&A) Act 1970 and rule mentioned there under:

1. License to be obtained before starting the Work where number of contract laborers in Fifty or

2. Payment to contract laborers has to be made in presence of IRO/LWO. Wages rates for contract

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laborers are applicable as per the terms and conditions of the license. The contractor shall have

to pay wages to workers as notified by Government of Gujarat., from time to time

3. Every contractor shall have to maintain the muster roll and wages register in respect of his

contract labor.

4. Every contractor is required to issue employment card, wages slip and attendance card to their

5. The contractor has to maintain the register No. 13 containing details of contract labors employed

6. Earned leave register/ card as per the Factories Act. And Rules.

7. Other registers required under Contract Labor Rules and the Factories Act. And Rules.

8. Every contractor shall have to obtain insurance policy in respect of the contract labors engaged

by him to cover them under workmen‟s Compensation Act.

9. To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time.

10. Before starting the work as per the contract awarded to him, he should make arrangement to

enter into the agreement in the prescribed format on the stamp paper as applicable. Before

fulfilling the above requirement the contractor is instructed not to start the work. The

responsibility will be on his head in case he fails.

11. Contractor should posses separate P.F. code on their firm, name otherwise their offer may must

All the contractors are informed to adhere to the rules and regulations applicable to them,

particularly in respect of the laborers engaged by them, the contractor not fulfilling the obligations

will not be allowed or continue with work/ not be held qualified to carry out the work at TA-

Galteshwar Dist. - Kheda Power Station.

It has been directed by our CO that, no new labor contract be entrusted to any agency without

getting prior approval from CO. Further the existing contract, on their expiry, may not be

extended without approval from HO, Vadodara.

In light of the instruction conveyed by HO, it is necessary to check up the following documents of

each and every contractor before awarding the contract to these contractors. For preliminary

checking of valid contractors, the following documents are required to be checked by the

concern DE/EE/SE. On their checking the same and by recommending the number of labors,

gate pass will be issued by the Sr. Security officer. But before awarding and finalizing any

contracts, following information must reach to IRO for his confirmation.

1. The contractor should not allowed to engage fifty or more contract labors without initiating to

obtain the labor license under the Contract Labor Act from the Assistant Commissioner of Labor,

Nadiad (The same number i.e. fifty or more includes Supervisor and other staff).

2. Number of days of the contract should be informed first before allowing the contract to start. The

Contractor also must obtain group insurance under WC Act before starting the work.

3. The contract laborers must be paid minimum wages as per notification issued by competent

authority under the said Act from time to time upon issuance of Circular by Chief Engineer,

WTPS. The above instruction must be followed scrupulously to avoid labour liabilities under

Contract labor Act.

“GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation LimitedFactory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety

Rules. Concern principle contractors are responsible for informing & observance of these rules

by their supervisors/contract workers as well as the owner/supervisors/ workers of sub-

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Contractors engaged, if any, by them for the work contract awarded to them. Prior to

commencement of the work, Contractor shall have to submit a written assurance on their

letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly gone

through these Rules, have educated their employees / workers of their sub contractor and will

strictly observe the said Rules while execution of work under work contract awarded to them.

They will have to indemnify the company for any loss or damage / accident / injury to the

company‟s property / employee or employee of their own in default of non - observing these

1. Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per

Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per

Aadhar card /Election card id proof & to follow the gate pass issue procedure through concern

department EE & SE, Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety

Officer/Dy. Safety Officer & Factory Manager.

2. In case of emergency, temporary photo gate pass shall be issued by Security Officer only for

three days with prior permission of Factory Manager only. More than three days, Permanent

photo gate pass procedure shall be completed by contract agency for their contract workers.

3. Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat

Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor

workers before commencement of work & examination responsibility shall be taken by contractor

as well as concerned Head of Department .Pre-employment & Periodical medical examination of

contractor workers shall be carried out in form no.32 from GSECL Factory Medical Officer after

every six (06) months of contractor with their contractor workers. Contractor shall be fulfilled all

health requirements before commencement of work. After completion of medical examination in

form no.32/33, GSECL Factory Medical Officer shall be signed in contract worker gate pass

procedure format.

4. If work executed outside factory premises, Principle Contractor shall be registered compulsory

under The Building & Other Construction Workers (Regulation of Employment and condition of

service) Act, 1996 and The Gujarat Building & Other Construction Workers (Regulation of

Employment and condition of service) Rules, 2003 before execution the ”building or other

construction work” means the construction, alteration, repairs, maintenance or demolition, of or,

in relation to, buildings, streets, roads, railways, tramways, airfields, irrigation, drainage,

embankment and navigation works, flood control works (including storm water drainage works),

generation, transmission and distribution of power, water works (including channels for

distribution of water), oil and gas installations, electric lines, wireless, radio, television, telephone,

telegraph and overseas communications, dams, canals, reservoirs, watercourses, tunnels,

bridges, viaducts, aqueducts, pipelines, towers, cooling towers, transmission towers and such

other work as may be specified in this behalf by the appropriate Government, by notification but

does not include any building or other construction work to which the provisions of the Factories

Act, 1948 (63 of 1948), or the Mines Act, 1952 (35 of 1952), apply.

5. Contract worker gate pass will issue after completion of safety induction 3D animation movie &

Training record is to be maintained in IMS/OHSAS training format by TK Office/LWO.

6. As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue

PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving

license, Electrical contractor license, Electrical trade qualifications, Safety induction training,

SOP, supervisor qualifications etc. After fulfillment of all Safety compliances, Safety Officer/Dy.

Safety Officer shall be signed in Contract worker Gate pass procedure format.

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7. Work Contract shall be completed by principle contractor/agency/person who is awarded the

work order. Subletting of contract shall be allowed only if prior approval of Power station chief

before execution of work. Contractor/agency shall be submitted the entire subletting contract

documents with gate pass application through concern department EE & SE, LWO/DGM, Safety

Officer/Dy.Safety Officer & Factory Manager.

8. Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules, 1956, Valid

Electrical contractor License shall be submitted to concern electrical department

EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass by

agency/Contractor with latest renewal from Chief Electrical Inspector, Gandhinagar- Gujarat.

Electrical License photocopy shall be checked by Concerned HOD of Electrical

Department/Electrical Safety Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.

9. As per nature of job/work, Qualified supervisor (Diploma (Electrical/ Mechanical/Civil/C&I) +

3 years experiences or ITI + 10 years) shall be engaged by contract agency & qualification

certificate with experience certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/

Dy.Safety Officer /Safety Officer/Factory Manager at the time of apply gate pass.

10. As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the

work on electrical lines and Apparatus, Contract person/worker possesses a certificate of

competency or electrical work permit, issued by the Appropriate Government. That means,

Electrical trade Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma

(Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted to concern

EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety Officer/Factory Manager at the time of apply

for photo gate pass procedure.

11. As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7

round the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor

(BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by

contractor during dangerous operations/dangerous works as well as day to day dangerous

activities, safety supervision, tool box talk, Safety awareness programme, SOP preparation with

hazards & its control measures with each step , checking of lifting tools & tackles, hydra mobile

crane, Safety precautions, coordination with Safety Department etc.

12. License of driver shall be submitted with gate pass issue application as per nature of vehicles &

to follow the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment) Rules,2016 as well

as Gujarat Motor Vehicles rules,1989 & driver license shall be checked every day by security

shift in charge before entry in the Factory premises.

13. SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person

as per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP

will review & approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety

Officer/Factory Manager before execution of work.

14. It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue

format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective

Equipments / Safety Gadgets suitable to give sufficient protection against hazards involved in

their work / job to their staff, as per the job requirement and insist / enforce their workers to put

on the same while at works.

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The ongoing work is liable to be stopped at any time if your contract workers/staffs found working

without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved

only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety Shoes, Safety

Helmet, Safety goggles, Mask & Reusable Ear plug, hand gloves to their workers/supervisor

compulsory & it will check by concern section HOD & Dy. Safety Officer /Safety Officer at the

time of gate pass procedure.

Quality of PPE shall be approved from Safety Officer as per Indian Standard and International

Standard before executions of work or at the time of gate pass apply procedure.

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List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or during

fall of person from height. YellowColour helmet is

used for contract worker with agency logo.

Safety Goggles/welding goggles/ For protection of eyes against flying particles / dust,

chemical splash goggles chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in

high noise level area.

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp

proximity suit/FR Boiler Suit edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp

edged objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp

Oil/Chemical/water/heat/ Electrical edged objects, heat, hot metals/objects, electricity etc..

resistance etc.

Safety Belt(full body hardness with For fall prevention while working at heights or in depth,

double lanyard & shock absorber) / working in vessel or in confined space.

Rope / Life line / Fall arrestor etc.

Dust Mask/Respirator with Protection of respiratory system against dust.

Chemical Cartridge Respirator with Protection against toxic chemical fumes /

full face mask type A2B2E2K2 gases/vapors/dust etc.

Trolley mounted Air line respirators Working in oxygen deficient zone or confine space area

with full face mask

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen, etc

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of

( LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from 01 (one)

feet distance before starting the any electrical work .

Auto darkening welding helmet (EN The new auto darkening welding helmet combines

379 & EN 175 Level-B) with PAPR as legendary Speed glass quality and auto darkening

per EN 12941:1998, class TH2 and technology with an innovative wide-view grinding visor

AS/NZS 1716 to give welders an all-in-one solution for more

flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter

which removes particles from the air. The unit provides

a constant airflow independent of filter combinations

and clogging. The unit can also be equipped with a

gas filter (for example A1B1E1). The unit supplies air

to the head top via the connecting breathing tube. The

airflow creates a slight positive pressure which

together with the sealing to the face prevents particles

and other contaminants from entering the head top.

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15. All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and allotment of PPE list

shall be submitted to Safety Officer, Wanakbori on his letter head as per below mentioned format

by Contractor before commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr Nam De Name Name of IS Make Qt Unit Dat Receivin

. e of sig of PPE :Code of y e of g

N work nat Section no. of PPE issu signatur

o ers ion under PPE e e

16. Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all

contractor workers at entry gate of Factory Premises & shall entered contractor workers with

Safety Shoes & Safety Helmet with photo ID Gate Pass.

17. Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor

workers on daily basis.

18. During the work execution, one trained & competent supervisor of agency should always remain

present at work site. Concern JE/DE of GSECL shall be supervised the contract work as per

19. Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/C&I/Environment

survey/Chemical etc measuring /testing equipments/instruments which are used during contract

work shall be submitted before starting the work & shall be checked by concern JE/DE/EE before

starting work & it‟s record shall be maintained in concern section.

20. The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain

“Line Clear” or “Work Permit” through the concern Department / Section JE/DE and shall be

informed to concern section JE/DE for closed/ returned after completion of work.

21. Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE

regarding hazards of specific work, risk & it‟s control measure (mentioned in HIRA) before

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starting the job work and records shall be maintained for each & every job works.

22. Display Safety instructions shall be strictly followed by all workers who are working in factory

23. Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room &work related Chemical information shall be taken by contractor &

contractor workers from Concern EE/Chief Chemist before starting of chemical handling work.

24. The contractor shall be checked & securely covered or securely fenced any opened fixed vessel,

sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation,

construction or contents ,is or may be a source of danger before starting the work each & every

days or after interval/recess. Contractor supervisor shall be informed to concerned HOD

regarding any unsafe conditions.

25. Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile

phone etc are to be strictly followed by all workers who are working in factory premises.

26. Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all

the inflammable material lying at or nearby worksite or cover it properly by suitable protective

covering. Also, special care shall be taken before carrying out such job & see that all possible

contributing factors to set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to commence the work in

fire prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments&

fire extinguishing media / material like sand / water buckets or other appropriate equipment at

27. While carrying out work in confined space or inside vessel, obtain necessary “Confined Space /

Vessel Entry Permit” from concerned department prior to commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be

used. For taking care of the persons working inside the confined space / vessel, a supervisor /

person capable to keep continuous watch on person(s) working inside, assist them in case of

emergency or arrange to get immediate outside help, shall remain present at entry point. Use full

body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers

etc shall remain available near entry point or the entry point shall be cordoned by a barricaded

tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits

opened, shall be re-fixed / re-placed in the original position as it were prior to commencement of

the work and leave the work place in safe condition in all respect, so as to prevent accident to

fellow workers.

28. The contractor shall see that he / his persons do not work on or block (by stacking material,

spare parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles /

staircases / ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on

which there is traffic movements or possible traffic movements in case of emergency. Such

passages are meant for safe escape in the event of emergency. If it is utmost necessary to carry

out work in such area with blocking of passage, prior permission of Competent Authority or the

Engineer-In-Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it

using barricading tape & display suitable caution notice or keep a person to restrict / divert the

traffic on this route through other safe passage.

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29. Prior to use power / electrically operated hand tools / equipments / machines / gadgets like

welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is

found safe to use. Do not use defective, unsafe or improperly maintained equipments.

30. The electrical power supply required to run such equipments shall not be taken directly at their

own but shall be obtained through concerned Electrical Maintenance Departments or their

authorized persons or under their observations / guidance only. The Electrical Section shall

provide temporary electrical connection up to contractor‟s Mains Board on which it is compulsory

to install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably

be earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be

used shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it

is necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three

phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate

capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine,

Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution

shall be of standard make & bear ISI certification mark on it. The consumables like welding

electrodes, grinding wheels / discs etc which has specific prescribed life span shall not be used

in any case if its expiry date is over.

31. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors, liquids,

dusts, or residues may be present in Gas Based power plant and list of tools and tackles shall

be submitted with technical bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits

shall be checked by JE/DE before commencement of Electrical work.

32. Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane,

EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it

shall be checked and used only if found safe to use. Also, ensure that these are tested,

examined & certified in form no.10 by Competent Person as per the Factory act-1948 & Gujarat

Factories Rules and its validity do not expire. Further, it shall be fixed properly and firmly prior to

lifting the weight. Valid Test certificate of all Lifting machines used by Contractor to be

submitted to Dy.Safety Officer/ Safety Officer before commencement of work through

concerned EE/SE.

33. Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain

the work permit when working at height. While climbing on such scaffolding or working on any

structure at height, use of full body safety belt /full body hardness with double lanyard & Fall

arrestor & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

34. Contractor or their employee shall not interfere in day-to-day routine plant activities / works

except the work assigned to them, shall not loiter in the areas other than their work jurisdiction,

as well as shall not temper / operate / touch the machineries/equipments/auxiliaries with which

they are not concerned. Also, the contractor shall strictly instruct their staff for not to sit or take

rest at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous &

prone to accident.

35. The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen,

Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2etc shall be handled safely taking due care.

To handle / shift such cylinders a special trolley /cage meant for it must be used but in no case it

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should be rolled.

36. In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated

area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on

each vehicle by party/agency and it will check by shift security in charge before entry of vehicles

in the factory premises.

37. No women or young person shall be employed or permitted to work in Lead-compound area like

battery room etc. as per schedule VI of GFR

38. No women or young person shall be allowed to clean, lubricate or adjust any part of a prime

mover or of any transmission machinery while the prime mover or transmission machinery is in

motion. Examination or operation of motion machinery shall be made or carried out only by a

specially trained adult male worker wearing tight fitting clothing as per section 22 of factories act

39. In all risky job, before start the work, contractor should obtain General Safety Work Permit

through concerned section from Shift –in-charge well in advance.

40. In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire

Officer or Emergency Control room no which is displayed at prominent place of factory like Main

Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All

security gates, Occupational Health Centre.

41. In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No.

21&ANNEXURE may be obtained from concerned section or Dy.Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer

through concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as

per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be

filled up by concern department JE/DE with written consent of contractor. The Form may be

obtained from concerned Electrical section or Electrical Safety Officer. Electrical accident

investigation shall be carried out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of injured

person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety Officer/Safety

Officer/Electrical Safety Officer then after injured person may allow for work.

42. For any incident occurred but have no injury to any persons should also reported as per GSECL

format and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.

43. Safety penalty shall be imposed against Offences by contract workers: If any contract

worker worked in a factory contravenes any provision of Factories act or any rules or orders

made there under ,imposing any duty or liability on workers, contractor/agency shall be

punishable with fine which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not Rs.750/- per person

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(iv) Welding work without flashback arrestor/double Rs.1000/- per set

gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per equipment

(vi) Work without qualified Supervisor as per nature of Rs.1000/-per day

job like mechanical, electrical, civil, C&I, chemical

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / Rs.2000/- per equipment

tackles (like C.P.Bs., Hook chooks, winch, forklift,

mobile crane, EOT crane etc) & its attachments

(like D-shackles, slings, U-clamps, Eye bolts or

any fixtures) in Form No.10 of Gujarat Factories

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without anchoring in

(x) Work without 24 Volt supply in Confine space Rs.3000/-per person

(xi) (a) Grinding machine used without safety guard / Rs. 500/- per equipment / per set

(b) Unsafe welding machine like open body, Knob

without insulation, connection without lug

(c) Damaged welding cables/gas pipelines

(d) Welding work doing without welding blanket

(e) Electrical supply without 3 pin plug/ Industrial

(f) Use of damaged electrical wire for lighting /

(g) Use of lighting lamp without cage

(h) Use of open halogen tube

(i) Use of damaged PPEs/use of non standard

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Safety Officer/Electrical

Safety Officer and Factory Manager/Occupier, if they will observed any safety violations as per

CO circular/statutory requirements then they must imposed Safety Penalty through office note

directly against contract workers/ contract agency and Office note process through proper

channel to concern Section head and Account head for recovery purpose. Photograph/CCTV

camera footage is to be put up with penalty note by imposed individual officer.

44. Contractor will damage any fire equipments or property or machinery in factory during execution

of work, total damage cost will be recovered from Contractor RA bill and recovery Office note put

up by concern HOD.

45. All the relevant labour and industrial laws shall also be followed compulsorily.

46. After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap

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etc. are to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

47. For performance evaluation of contractor, safety factors of work accident, fire incident & near

miss accident will be considered. Steps can be taken to review the job assignment up to

cancellation for negligence.

48. Over & above these, contractor shall have to follow all the safety requirements /rules &

regulations / norms and legal provisions laid down in various statutes. Particularly the provisions

of The Factories Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The

Electricity Act-2003 & rules, BOCW Act/Rules shall be followed strictly. The contractor shall also

obey the rules / regulations / instructions of the local Competent Authority for safety & health

49. The above rules shall be scrupulously followed and where required, Contractor /contractor

workers may contact to the Dy.Safety Officer/Safety Officer/Electrical Safety Officer in case of

any ambiguity or needs further guidance in this regard.

GENERALCONDITION AT CONTRACT

1. “Contract” means the documents forming tender and the subsequent agreement that may be

2. “Work” or “Works” means the work related to the subject mentioned in tender.

3. Contractor” means a firm or an individual undertaking these works or offers the rates for this

4. The general rules and regulations of the GSECL for tender and contract for works will apply to

the extent of the same and not modified herein. The contractor is deemed to have gone through

and considered to be fully aware of the conditions mentioned therein.

5. Earnest Money Deposit:

Tender should be submitted along with Earnest Money Deposit (EMD), without which tender is

liable to be rejected. The exemption in payment of EMD shall be given under following clauses.

1. Micro & small-scale enterprises which participate directly in tendering process for the

product which they are manufacturing / service which they are providing and have

Udyam registration for items / service under procurement.

2. Start-ups which participate directly in tendering process for the product which they are

manufacturing/ service which they are providing and re-cognized by DPIIT under the

Start-up India Program and has obtained Udyam registration.

3. Organization which has registration certificate for the manufacturing product of the

tender, from Gujarat Khadi Gramodyog Board or Khadi and Village Industries

Commission (K.V.I.C) or Commissioner of Cottage Industries.

4. Board/Corporations/PSUs of the Central/ State Government for their own manufactured

5. State Government recognized organizations like (i) organizations for blinds, dumb and

deaf, disabled, mentally disabled persons; (ii) women's self-help group recognized by

Gujarat Livelihood Promotion Company; which participate directly in tendering process

for the product which they are manufacturing / service which /they are providing.

6. Security Deposit:

It is mandatory to submit security deposit before order placement. Contractor shall have to pay

security deposit of 5% of contract value within 10 days from the date of letter of intent. Such

security deposit will be payable either in D.D./ Bank guarantee. Bank guarantees from

scheduled/ nationalized banks will be acceptable if the amount of security deposit payable

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exceed Rs 5000/- . The bank guarantee will be excruciated on the standard form prescribe by

the corporation. In case of bank guarantees furnished/ submitted they should have clear one

time validity till the completion of the order in all respects and up to the expiry of the guarantee

period from the date of work completion. Bank guarantee for interim period will not be allowed. If

by any reason the work period is extended than contractor should undertake to renew the bank

guarantee at least one month before the expiry of the validity failing which GSECL will be at

liberty to encash the same.

If the full security amount is not paid immediately after the receipt of the letter of intent,

than the order will not be placed (at the discretion of the GSECL) and without entering to

any correspondence and this will be binding on the tenderer.

If the tenderer fails to pay the security deposit or defaults in execution of the orders place

or if GSECL suffers any financial loss due to this, then GSECL will be liberty to adjust the

amount of others orders of the same firms or by encasing the bank guarantee.

Failure to deposit the S.D. will entail for failure of EMD and the contract shall be treated

as terminated. You shall not be, allow to start the work if, S.D. is not paid. Any loss to the

GSECL due to late start of the work because of the late payment of S.D shall be

contractor‟s liability.

SD will be accepted in form of Bank guarantees issued by ….

[A] Any nationalized bank

[B] Guarantees issued by following banks will be accepted as SD/EMD for the period

up to Dt:31.03.2027. The validity cut-off date In the GR is with respect to the date

of issue of Bank Guarantee irrespective of the date of termination of Bank

A. All Nationalized banks

B. Guarantees issued by following banks will be accepted for the period up to 31-03-2027.The

validity cutoff date in GR is with respect to date of issue of bank Guarantee irrespective of

the date of termination of Bank Guarantee.

1 Axis Bank 23 AU Small Finance Bank

2 Bandhan Bank 24 City Union Bank

3 CSB Bank. 25 DBS Bank India Limited

4 DCB Bank 26 Dhanlaxmi Bank

5 Equitas Small Finance Bank 27 FEDERAL BANK

6 HDFC Bank 28 HSBC Bank

7 ICICI Bank 29 IDBI Bank

8 IDFC First Bank 30 Induslnd Bank

9 Jammu and Kashmir Bank 31 Jana Small Finance Bank

10 Karnataka Bank 32 Karur Vysya Bank

11 Kotak Mahindra Bank 33 RBL Bank

12 South Indian Bank 34 Standard Chartered Bank

13 Tamil nadu Mercantile Bank 35 Ujjivan Small Finance Bank

14 YES Bank 36 Ahmedabad Mercantile CO-op. Bank

15 Nutan Nagrik Sahakari Bank

37 Rajkot Nagrik Sahakari Bank Ltd.

16 Saraswat Co-Operative Bank 38 SBPP Co-Operative Bank Ltd.

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17 SVC Co-Operative Bank Ltd. 39 The Cosmos Co-op bank Ltd.

18 The Gujarat State Co-

40 The Surat District Co-Op. Bank

19 The Surat People‟s Co-Op. The Baroda Central Co-operative

20 The Panchmahal District Co-

42 The Kalupur Commercial Co-op. Bank

The Rajkot Commercial Co- The Banaskantha Mercantile Co-opelative

operative Bank Bank Ltd.

22 Gujarat Gramin Bank

In tender process, for L-1 Bidder Security Deposit will be charged as per table below.

Security Deposit

Category of the Unit Purchase Up-to Rs. 5 Purchase of more than

Lakhs Rs. 5 Lakhs

Enterprises or organizations Exempted 3% of order value

which are Exempted from

paying tender fee & EMD as

per procurement policy

For all other enterprises 5% of order value 5% of order value

7. The security Deposit/ Bank guarantee covering execution of the contract will be released only on

successful execution of contract and on receipt of the “NO Objection Certificate” from the

Engineer In charge of the work.

8. Sublet or transfer of contract without prior written approval of G.S.E.C.L., will be treated, as

breach of contract and it will be punishable by forfeiting the Security Deposit as well as

termination of contract.

9. The G.S.E.C.L. reserves the right to forfeit the S.D. in case of any breach of contract and in case

of disputes the decision of C.E., G.S.E.C.L Wanakbori T.P.S. shall be final and binding and shall

be acceptable to the contractor. If the contractor fails to start the work as stipulated the EMD and

the SD shall be forfeited.

10. The following are the major obligations to be fulfilled by the Contractors as per the Contract

Labor (R&A) Act 1970 and rule mentioned there under:

1 The contractor should not be allowed to engage fifty or more contract labourers

without initiating to obtain the labour license under the Contract Labour Act from the

Assistant Commissioner of Labour Nadiad (the said number i.e., fifty or more includes

Supervisor and other staff.)

2 The contractors shall have to obtain group insurance under Employee‟s

Compensation Act before starting the work.

3 All Contractors shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through Nearest Nationalized Bank

compulsory, preferably situated in the premises of Wanakbori TPS area in case of ARC

/BRC works Contract. The Contractor shall supply copy of Bank Statement duly stamped by

the Concerned Bank as a token of proof towards payment of Wages to HR Department. In

Case of Non ARC/ BRC works contract, it is also expected the same practice to be adopt

by the contractor.

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4 Payment to contract laborers has to be made through Bank/ Cheque/ RTGS only.

Wages rates for contract laborers are applicable as per the terms and conditions of the

license. The contractor shall have to pay wages to workers as notified by Government of

Gujarat., from time to time.

5 It should be ensured that all the labours engaged by contractor are covered under

the provident fund scheme and employee‟s pension scheme and their contribution are

remitted regularly to the concerned RPFC. The Xerox copies of challan along with ECR in

this regards should be submitted regularly in G.S.E.C.L. office.

6 In case the contractor having more than one contract in the same TPS, the

contractor shall have to submit contract wise separate list of the workmen to the concerned

7 The contractor shall have to pay wages to workers as notified by Government of

Gujarat., from time to time.

11. Labour Laws:

The labour laws applicable and amended from time to time have to be followed scrupulously. A

few of them for information are as under:

a) Person below the age of 18 years and above 60 years should not be employed for the work.

b) No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.

c) The contractor shall maintain a valid labour license under the contract labour (Regulation and

Abolition) Act for employing necessary man power to be required by contractor. In the

absence of such license the contract shall be liable to be terminated without assigning any

reasons thereof.

d) The contractor shall at his own expense comply with all labour laws and keep the G.S.E.C.L.

Indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws, which the contractor shall have to comply, which are as under:

I) Payment of contribution by way of employee‟s contribution towards provident fund,

family pension scheme, deposit linked insurance scheme, administrative charge etc., at

the rates made applicable from time to time by Govt. of Gujarat /Govt. of India and other

statutory authorities.

II) Payment of deposit in respect of each contract labour at the rate applicable of with the

offices of Commissioner of Labour as per the contract labour (Regulation and Abolition)

III) License fee as prescribed under the contract labour (Regulation and Abolition) Act and

rules framed there under depending upon the number of workmen employed by

IV) Identity cards as prescribed under the factories Act shall be issued to workmen.

VI) Payment of retrenchment compensation, Notice pay and other liabilities as per

Industrial Disputes Act. Any payment to the contractor's employees arising out of any

claim or disputes under the Industrial Dispute Act 1947 or any other labour laws

VI) Payment of compensation in case of accidental injury shall be made as per the WC Act.

VII) If the female workmen are more than 50 numbers engaged then provision of crèches,

shall be complied accordingly.

VIII) Maternity leave as per the provision of the maternity benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various labour laws in force from time to time from statutory Authorities like

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State Government / Government of India, which the contractor shall have to comply with.

12. Provident Fund and Family Pension Scheme:

The contractor shall submit along with his bill (month wise) statement regarding deductions

against employees‟ provident fund and family pension scheme in respect of each concerned

employee. Provident fund and family pension scheme at the rate of 12 % of wages (or at the

rates made applicable by the Government time to time). The contractor‟s contribution and his

workers contribution towards provident fund and family pension scheme shall deposited by the

contractor with Regional Provident Fund Commissioner, Ahmedabad. In case if the contractor

deposits the contribution to the Assistant Provident Fund Commission, the zerox copy of challans

and schedule must be submitted in the office. For maintaining the CPF Account of contractor‟s

employees the contractor will have to pay administrative charges as applicable of the

emoluments of the employer of the contractor's every month.

13. Group Insurance Scheme:

The contractor has to take Group Insurance for all workmen engaged by him and copy of the

same shall be produced to Concerned Officer.

14. Paid Leave Facility:

Paid leave facility at the rate of one day for every 20 days worked by the contract, labour shall be

provided the contractor to his workers. It shall be duly verified and approved/certified by the

authorized officer of the GSECL.

15. The contractor shall employ adequate number of experienced staff at site for daily supervision

and for maintaining of various registers and records required under the law and contracts. No

payment for such supervision shall be admissible.

16. Contractor to Indemnify the GSECL:

The contractor shall indemnify and keep indemnified the GSECL, and every member, officer and

employees of the GSECL, also Engineer-in-charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever arising out of or in connection with the matter

referred in above clauses and elsewhere and against all actions, claims demands, cost and

expenses which may be made against the GSECL by any workman/ employees of contractor or

any sub contractor and or from any liability any wise to any workman/employees of the contractor

or sub-contractor under any laws, rules or regulation having in force of law including but not

limited to claims against the owner under workmen compensation Act, 1923. The Employee‟s

Provident Fund Act.1952, and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to

any workmen or other person in the employment of the contractor or his sub-contractor, and the

contractor shall indemnify and keep indemnified the GSECL against all such damage and

compensation and against all claims, demands proceedings costs, charges and expenses

whatsoever in respect of or in relation thereto.

17. Workmen’s Compensation Fund and Employer’s Liability Insurance:

Insurance shall be affected for all the contractor‟s employees engaged in the execution of these

contracts. If any of the work is sublet, the contractor shall required the sub-contractor to provide

workmen's compensation and Employer's liability insurance for the latter's employees unless

such employees are covered under the contractor‟s insurance. It shall be liability of contractor

for employees of his sub-contractor.

18. Any other rules and regulations, conditions, circulars etc. that are in force at present and that

may be framed by the GSECL from time to time in connection with the contract will be binding

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and acceptable to the contractor.

19. The contractor must possess separate P.F. code for the above subject work.

20. Attendance rolls shall be maintained up to date. All the written registers, Performa etc…shall be

filled up and maintained up to date and kept ready for inspection at any time or submitted in-time

to the concerned authorities as per contract labour etc. Factory Act. etc... By contractor.

21. It is the responsibility of the contractor to ensure that his employees maintain strict discipline as

regards security, methods of safe working etc., and not to cause any hindrance to smooth

running of power station or in execution of duties by GSECL staff. Any lapse in this regard will

be viewed seriously and contract is liable to be terminated. If any of contractor‟s staff is found

unsuitable or not behaving properly, the contractor shall have to remove him from the work-site

on demand by GSECL. The contractor shall have to strictly observe the rules and conditions

specified in the enclosed works contract booklet of the GSECL, which are not modified

hereunder. To keep harmonious Industrial Relations amongst contract labours is the sole

responsibility of the contractor. Any breach of the same will be viewed seriously.

22. Before starting the work, the contractor should contract Industrial Relation Officer/ Labour

Welfare Officer for all formalities and obtaining the gate passes of all contract labourers and for

other formalities.

23. Follow the following procedure at each milestone for the execution of works contract.

(A) On Commencement of Contractual Work:

(1) The Contractors shall have to obtain Photo-Gate-Pass before the commencement of

contractual work awarded. Contractor shall have to apply for the gate passes in triplicate

in a prescribed application form which is to be available from Security Section for the

entry of workmen in the premises.

(2) Such application shall have to be proceed for the approval of Factory Manager. After

obtaining approval of Competent Authority, contractor shall have to prepare the Gate

Passes and obtain the signature of Factory Manager.

(3) If Labours are required to be engaged in Emergency during Public Holiday , Contractors

Can apply for Temporary Gate-Pass for the period of only three days with

recommendation of respective EE/SE and the same shall have to be regularized after

following the procedure of Gate Pass applications on the office working day from HR

Department. It is to note that No Temporary Gate-Pass shall be issued for the work other

than acute emergency to carry out the work in power station premises.

(4) The Contractor shall have to obtain the Group Insurance Policy under the Employee

Compensation Act, 1923 prior to commencement of work.

(5) The Contractor who intend to engaged 50 or More than 50 labours to Carry out the

awarded contractual work then necessary - Form No. V under the Contract Labour (R&

A) Act, 1970 / Form No. VI under the Interstate Migrant worker (employment regulation)

rule 1979 as applicable is to be obtained from HR Department for the purpose of

obtaining Labour License from the Licensing Authority.

(B) During Contractual Work under the progress:

(1) Bill Recording Officer of User department shall have to ensure as to whether contractor

has engaged minimum number of contract workmen per day as per the terms of work

(2) All Contractors shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through Nearest Nationalized Bank

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compulsory, preferably situated in the premises of Wanakbori TPS area in case of ARC

/BRC works Contract. The Contractor shall supply copy of Bank Statement duly stamped

by the Concerned Bank as a token of proof towards payment of Wages to HR

Department. In Case of Non ARC/ BRC works contract, it is also advisable the same

practice to be adopted by the contractor.

(3) All Contractors has to comply & maintain statutory documents / registers at site under the

provision of labour laws & EPF Act.

(C) Submission of Statutory documents to ensure the compliances:

The Contractor shall have to submit following statutory documents, work order wise, under the

labour laws and EPF to the recording officer of user department for ensuring the compliances of

provision of labour laws and EPF Act for the respective working period.

 Copy of Attendance register – with name & address of establishment, Name of work and

site (duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed & stamped by

Contractor - Form XVII

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission ( duly signed by Authorities ) -

 Copy of Work Order ( First Time )

 Copy of Valid W.C. Policy

 Copy of Valid Labour License ( If Applicable in case of More than 50 manpower

Engaged by Contractor for said work )

 Form No. XIII – Register of workers employed by Contractor

 Form –C – copy of Bonus Register

 Form -19 – copy of Leave with wages Register

Prescribed under the Contract Labour (R&A) Act, 1970 Contractor shall specify the Name of

Work, Place of Work and Work order number in Muster Roll- Form No. XVI& Wage Register –

24. Submission of the bill by the contractor:

Bills shall be submitted by the contractor for each month on or before the date fixed by the Site In

charge, for all works, executed in the previous month and the Site In charge shall take or cause

to be taken the requisite measurement for the purpose or having the same verified and the claim

so far as it is admissible, shall be adjusted, if possible, within ten days from the presentation of

the bills. If the contractor does not submit the bill, within the time fixed, as aforesaid, the Site In

charge may depute a subordinate to measure up the said work in the presence of the contractor

or his duly authorized agent, whose counter signature in the measurement list shall be sufficient

warrant and the Site In charge may prepare a bill from such list which shall be binding on the

contractor in all respect. Along with the R.A. Bill, the contractor should submit material Account

wherever applicable, proof of payment of provident fund and other statutory dues, certificate

issued by I.R.O. / L.W.O certifying average number of labour deployed during the month and

total amount of wages and salaries paid to labour. Payment will be made as per actual work

total amount of wages and salaries paid to labour. Payment will be made as per actual work

done only after taking joint measurement and The contractor will be paid 100 % amount of

actual work done on satisfactory completion of job work .Payment will be released within 30 days

from receipt of recorded bill in all respect as per corporation‟s rules. However, amount of GST

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and applicable cess will be kept under retention till submission of documentary proof of payment

of GST or till reflection of payment of GST pertain to respective bill amount in GST return after

due verification.

25. Income Tax:

Income tax will be deducted at source from each bill as per statutory requirements. The GSECL

will be entitled to deduct directly from the bills to be paid to the contractor any sum or sums

payable by the contractor and which sum/sums the GSECL is required to pay as a principal

employer on account of contractor‟s default in respect of all liabilities referred to in above

 No sales tax, professional tax or any other taxes, cess or levy, excise duty, octroi, royalty

or other duties will be payable by the GSECL against this contract.

 Service tax at the rate prevalent during period of execution of contract and if applicable

will be reimbursed on production of certified copy of registration number and paid Challan

for payment of service tax from time to time.

26. The quantities mentioned in the Schedule-B are approximate only and may vary widely. The

contractor shall be paid for the actual works carried out at the rates quoted by him.

27. The TDS @ 2% as per Sections 57A and 57B GST Act shall be deducted from the contractor‟s

28. Compensation for the Delay:

The time allowed for carrying out the work as entered in the tender shall be strictly observed by

the contractor and shall be reckoned from the date on which the order to commence work is

given to the contractor. The work shall throughout the stipulated period of contract be proceeded

with all due diligence (time being deemed to be the essence of contract) and the contractor shall

pay, as compensation, an amount equal to ½ percent or such smaller amounts, as the

Competent Authority (whose decision in writing shall be final) may decide of the amount of the

contracted cost of whole work as shown by the tender for every day that the work remains un-

commenced or unfinished after the proper dates. Provided always that the total amount of

commenced or unfinished after the proper dates. Provided always that the total amount of

compensation, to be paid under the provisions of the clause, shall not exceed 10 percent of the

contracted cost of the work as shown in tender.

29. Deposit Linked Insurance Scheme:

The contractor shall have to deposit 0.50% (half percent) or the rate applicable from time to time

of the wages in respect of employees who are members of the PF, as the contribution to the

Deposit Linked Insurance Scheme, with the Regional Provident Fund Commissioner,

30. Liability towards Gratuity:

The contractor shall deposit 15 days salary at the rate of last drawn salary for every completed

one year of service for each worker for the liability of gratuity.

31. Minimum Wages Act:

The contractor shall pay prevailing minimum wages as applicable from time to time to the labours

engaged by him as per the minimum wages Act, in presence of the GSECL officer or

representative.

32. E.S.I. Act.:

The contractors shall comply with the provisions of E.S.I. Act wherever applicable as per the

prevailing provisions of the Act and as amended from time to time.

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33. Administrative Charges:

Administrative charges for maintaining Provident Fund account shall be deposited by the

contractor with the Regional Provident Fund Commissioner, Ahmedabad, at the rates applicable.

The contractor shall strictly observe all safety rules and provide safety equipment to the contract

labours as per the Factories Act, 1948, and whatever amendments made from time to time to

avoid any chance of accident. The contractor shall strictly observe all instructions of Safety

Officer and Factory Inspector to avoid any chance of accident.The contractor has to provide

safety articles to his contract labour as per the nature of work they have to perform in the

contract. A certificate in this regard has to be obtained from Safety Officer then the detailed work

order will be issued.

35. Compliance to Security Matters:

The power station being a restricted / prohibited area, all the formalities as required by the

Security and Vigilance staff of GSECL should be complied with, to whom the contractor should

36. Submission of Returns & Maintenance of Records:

The contractor shall submit the returns under the Contract Labour Act, Payment of Bonus Act,

and Payment of Gratuity Act etc. and shall have to maintain all up-to date records/registers in

respect his employees as prescribed under various Labour Laws and produce the same as and

when demanded by GSECL‟s appropriate authorities.

37. Contract agreement & indemnity Bond:

As per Corporation‟s rules, Contractor will have to submit an agreement with the Corporation on

stamp paper of appropriate value Rs.300/- in the prescribed form within one month of receipt of

this A.T. or before starting the work. The cost of the stamp fee shall be borne by you. The tender

This letter and subsequent correspondence shall be deemed to be part of the Contract.

Contractor will have to submit an Indemnity Bond also with the corporation on stamp paper of

appropriate value Rs.300/- in the prescribed form before commencement of the work. The cost of

the stamp fee shall be borne by you.

38. The contractor must be maintaining regular labour record and should be paying all acquired

benefits to labour force and contractor should obtain certificates to this effect from Labour

39. Because of this contract, the GSECL shall not accept any additional labour liabilities than stated

40. The contractor will make arrangements at his own cost to insure all men, materials and

equipment employed for this work. The GSECL will not be responsible for any loss or damage

either to the contractor‟s personnel or his equipment.

41. Dispute, if any, taking place between the contractor and labourers must be intimated to Labour

Welfare Officer, Wanakbori TPS, immediately.

42. The contractor must insure all the labourers before starting the works.

43. Any casualty will also have to be borne by the contractor for the period the contract continues.

44. The contractor shall not engage any sub-contractor without written prior permission of the Chief

Engineer or the authorized officer of the GSECL. In no case the GSECL will be liable in any

manner regarding any liability in respect of any contract labours engage by the sub-contractor

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and the liability of such contract labours will solely rest with the principal contractor.

45. The GSECL reserves the right to terminate this contract at any time during its currency without

giving notice of termination or any reason thereof.

46. In case of default, the work will be got done through other agency / agencies at the risk and cost

of the original contractor, and the GSECL shall be entitled to recover such expenses from

defaulting contractor by such methods as deemed fit. The contractor shall not, however, be

entitled to terminate the contract or stop works undertaken by him before expiry of the contract

period / extended period due to any reason whatsoever.

47. Under the contract, the contractor should either himself be present at the site or should nominate

persons in writing, who must be available at site and who should be authorized to take decisions

about the works and receive the instructions from Site In charge of the work at any time. In

absence of any responsible man of contractor at the time of any emergency, adhoc decision of

Site In charge will be binding on the contractor.

48. The contractor is bound to execute the work for any item as per the instruction of the Site In

charge. On refusal to do so, the work will be carried out at the risk and cost of contractor by

using the contractor‟s tools and tackles, for which no compensation whatsoever shall be payable

to the contractor.

49. If any immovable articles/tools/equipment will be found stolen from the working place, the

contractor would be held responsible and cost will be recovered from his bill.

50. For any conflict and ambiguity, the decision of the Chief Engineer (C&O) shall be final and

binding on the contractor.

51. DISPUTE RESOLUTION MECHANISM:

(1) Amicable settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to

this contract with reference to the construction, interpretation, breach, termination or validity

thereof (hereinafter referred as “the Dispute”) shall, upon the written request of either Party

be referred to the authorized representatives of the Disputing Parties for resolution. The

authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of this Clause, arising under or in connection with the

present Works Contracts, whether pertaining to works contracts alone or works and

Procurement both, the same shall be referred to arbitration under the Gujarat Public works

Contracts Disputes Arbitration Tribunal Act,1992”

52. “D.G.S. & D. Force Majeure Clause”

“ If, at any time during the continuance of this contract, the performance in whole or in part by

either Contractor of any obligation under this contract shall be prevented or delayed by reason of

any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,

epidemics, quarantine restrictions, strikes lockouts or acts of God ( hereinafter referred to as

event)”, then provided notice of the happening of any such event is given by either Contractor to

the other within twenty one days from the date of occurrence there of neither Contractor shall by

reason of such event be entitled to terminate this contract nor shall either Contractor shall have

any claim for damage against the other in respect of such non-performance of delay in

performance, and deliveries under the contract shall be resumed as soon as practicable after

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such event has come to end or ceased to exist, and the decision of the Managing Director as to

whether the deliveries have been so resumed or not shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this contract is

prevented or delayed by reasons of any such event for a period exceeding 60 days, either

Contractor may at its option terminate the contract provided also that if the contract is terminated

under this clause, the Purchaser shall be at liberty to take over from the supplier at a price to be

fixed by the Managing Director of the GSECL, which shall be final, all unused undamaged and

acceptable materials bought out components, and stores in course of manufacture in the

possession of the supplier at the time of such termination or such portion thereof as the

Purchaser may be deem fit excepting such materials, bought out component and stores as the

supplier may with concurrence of the Purchaser elect to retain”.

53. The contractor shall quote rate & also furnish GST, if any, as per Schedule-B. Nothing will be

paid extra as a part of contract unless & until, it is specified in the tender documents by GSECL.

54. The rates quoted shall be firm and valid for 180 days for acceptance from the date of opening.

55. The contractor, if desired, can see the plant and site on any working day and during working

hours with permission of the Chief Engineer.

56. Conditional tender is liable to be rejected withdrawal or insertion of conditions unilaterally after

opening of tenders will not be permitted unless it is so desired by the GSECL.

57. Office correspondence will be carried out in English language, and if at any time to facilitate the

contractor, Gujarati translation may be furnished, if deemed fit. The English version will be the

correct one and the same only will held good for legal matters.

58. The contractor should intimate to the office the name and address of authorized and responsible

representatives, so that our field officers can contact them when required in connection with the

execution of the said works.

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Contract Labour Information Management System (CLIMS)

GSECL has developed a Contract Labour Information Management System (CLIMS)- a

comprehensive digital platform designed to manage all activities related to contract labour

transparently and efficiently.

The primary objectives of CLIMS are to save time for both agencies and GSECL personnel, to

ensure full legal and regulatory compliance and to reduce the operational burden on agencies,

allowing them to focus on their core activities. To ensure the successful implementation and

operation of CLIMS, the following guidelines are hereby issued.

l. CLIMS is a web-based system that can be accessed by agencies from any location using a

desktop, laptop, or mobile device.

2. To begin using the system, agencies must register by entering their EPO (E Urja Order)

number. All other necessary details are automatically fetched from the E-Urja system.

3. The issuance of gate passes for contract labour is managed entirely through CLIMS. Agencies

can generate and track gate passes within the system.

4. In order to enable gate pass issuance, agencies are required to input and upload the

necessary details of their contract labourers into the system.

5. Once the required information is submitted, the gate pass approval process is initiated and

managed through the system. The request automatically moves through the predefined workflow

levels. Agencies can monitor the real-time status of their gate pass applications via CLIMS.

6. Upon completion of all required approvals within the system, the gate pass is issued to the

B. Attendance and wages of workers:

1. Once contract workers gate passes are approved in the system, they are required to be

registered in Bio-Metric/Face Reader Punching machines by HR Department.

2. The attendance of all contract workers can be monitored and maintained through CLIMS by

3. Access to data of Bio-Metric is given to agencies. It should be the duty of agencies or his

supervisor to ensure the supply of specified number of manpower and to ensure their Bio-Metric

punching and reporting at the location of work.

4. Attendance register and wage register of the worker will be generated by CLIMS from the login

of agency only.

C. Compliance to various labour laws:

l. All the contractors have to comply various labour laws and they shall submit the attached

Declaration-cum Indemnity Bond before staring of work. This Bond may also be made part of

ensuing tenders/contracts.

2. Contractors shall upload the CLIMS generated previous month attendance sheet, wage register

duly signed by workers, wage bank statement, ECR copy, PF Challan and Remittance slip.

3. The said submitted documents in CLIMS will go to user department, after verification of

completeness of documents, user department will forward it to HR Department for further

verification and approval.

4. If the documents are complete, HR Department will approve in CLIMS and send to Account

Department for further process of bill.

5. If non-compliance is found in submitted documents, it will be returned to user department in

CLIMS with specific remarks and user department will forward it to contractor for compliance. In

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such cases, 75% of the bills may be released subject to a maximum ceiling of 20% of the contract

values. Such system of payment shall be allowed only for 3 monthly Running Accounts (RA) bills

(Maximum cumulative amount up to 20% of the contract value) of the contractor in a period

contract (AMC) of 12 months or 6 RA bills in a period contract (BMC) of 24 months if there is non-

compliance. All other RA bills and specifically final bill shall not be processed if the previous &

current compliances are not made by contractor. No such relaxation will be granted for non-

periodic, one time or overhauling type contract.

D. Special Case:

In case of work order issued for expert services to PSU or OEM/OES following procedure may be

1. If officers / specialized manpower / expert Engineers from Govt / Semi Govt Companies / PSUs

/ OEM/OES/foreign experts are deployed for short-term, specialized, or ad-hoc technical /

consultancy services (e.g., commissioning, maintenance, consultancy or inspections), concerned

Engineer In-Charge (EIC) shall certify the same

2. The EIC must obtain following documents from the concerned Govt / Semi Govt Companies /

PSUs/OEM/OES etc:

(i) Declaration cum undertaking (As Per Annexure-A) that visiting experts are their regular

employees with documentary proof, and

(ii) Declaration towards compliance of applicable labour laws.

The above documents shall be submitted along with the bill / Invoices by EIC to HR department

for the purpose of HR clearance in lieu of the procedure at Clause -C above.

SIGNATURE OF CONTRACTOR

WITH SEAL & DATE

Chief Engineer (C&O)

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Declaration –cum-Undertaking

This is to certify and declare that Shri [Employee's Full Name] , son/daughter of [Father's Name], is

a permanent/regular employee of [Company Name], employed in the capacity of [Designation].

His/Her Employee ldentity Card is attached herewith for reference.

It is further declared that his/her Universal Account Number (UAN) under the Employees'

Provident Fund and Miscellaneous Provisions Act, 1952, is IUAN Number] as applicable

We hereby undertake and declare that:

1. We have complied with all applicable provisions of all the labour laws , including but not

limited to the Employees' Provident Fund and Miscellaneous Provisions Act, 1952; the

Employees' State lnsurance Act, 1948; the Payment of Wages Act, 1936; the Payment of

Bonus Act, 1965; the Contract Labour (Regulation and Abolition) Act, 1970; the Minimum

Wages Act, 1948; and other relevant labour and industrial legislations, in respect of Shri

[Employee's Full Name] as applicable to us.

2. We further undertake to produce, as and when required, all statutory records, registers,

Challans , and returns as proof of compliance to the Gujarat State Electricity Corporation

Limited (GSECL) or any other statutory/government authority.

3. We hereby indemnify GSECL in respect of any civil or criminal liability which may arise due

to any non-compliance of the law of the land in respect of our above-mentioned

This Declaration-cum-Undertaking is issued in good faith and to the best of our knowledge and

belief and shall be binding upon us.

Authorised Signatory,

For [Company Name]

[Authorised Signatory Name]

[Seal/Stamp of Company]

[contact Details]

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DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: Design, Supply , Installation and Commissioning of High performance Heavy duty Energy

chain system along with Energy Chain , chain flex cables , Guide trough & Accessories for

''ELECON'' Stacker cum Re -claimer in place of CRD system at WTPS.

Reference No:- WTPS/S/TECH/RFQ- 77790E/CHPM(Electrical)

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed on

the website and General terms & conditions, technical specification, PQR and other documents

of the tender mentioned under reference along with the Commercial terms and conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance with

the GSECL‟s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation (except

the deviations shown in respective Annexure-12 of Technical Deviations of this tender

document) in the offer from the Board‟s Tender Specification. I undertake to abide by the

GSECL‟s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to

supply materials strictly as per the GSECL‟s Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake

to abide by all commercial conditions of the GSECL, including delivery schedule. I have

submitted all the annexure-1 to 15,form of integrity pact etc along with the technical Bid dully

filled along with all the details”

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except the deviations shown in Annexure-12 of Technical Deviations of this

tender document) our offer shall be out rightly rejected without assigning any reason thereof.

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the

tender inviting authority.

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security Deposit

within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then

my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here by

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business

dealing and / or black listed by GUVNL and / or their any subsidiary company viz. GSECL /

GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or Semi

Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who are

participating in same tender and if it is found that the submitted information / declaration are

wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL shall

take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

[On Company’s Letter Head]

(Require for Price Justification, if Necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All Bidders will have to furnish the following undertaking duly filled in, for all the quoted

items/works of the tender along with online Technical Bid)

Ref.: Tender No……………. / Gem Bid. No.

We, the undersigned, hereby declare and undertake that we have not accepted or executed

any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at

rate lower than the rate offered in this tender in any station of GSECL/GUVNL/ & Subsidiaries/

CPSU / SPSU/IPP etc. during the period from six (6) months prior to two (2) months after the

bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL

Subsidiaries/ CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be considered

as „offered‟ price for the tender items in subsequent tender, if it is not within period mentioned

I/We accept above undertaking.

Seal of the Firm Signature of the Tenderer

With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page

<On the letterhead of the vendor/ payee>

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

This is with reference to the determination of appropriate Tax deduction at source (TDS) or Tax

collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/ 206CCA/139AA of the IT

Act. In relation to the said provision of the Act: I / We, having status of <<mention status i.e.

Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT Act.(Copy of

PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section 139AA (2)

read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately prior to

the year in which tax is required to be deducted and for which last date of filing of income tax

return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of previous

two financial years of which due date u/s139(1) is expired, as proof of filing ITR. (Strike out full

sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at Source (TCS)

exceed/don‟t exceed Rs. 50,000 or more in each of the two aforesaid previous years in my/our

case (Vendor has to provide the extract of its Form 26AS if copy of ITR is not provided as

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of commission

or omission including incorrect declaration basis which the Company would act upon.

I/We agree that Company shall determine applicability of section 206AB/206CCAof the IT Act

based on the aforesaid declaration/documents filed by me/us and would deduct TDS/TCS

accordingly. The decision of Company shall be final and acceptable to me/us. Strikeout

whichever is not applicable.

Yours faithfully,

< Full Name of Vendor & seal >

BIDDER’S SIGN WITH SEAL

RFQ- 77790E Page