installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal Corporation Office, Navsari.

8 Section -7 Bill of Quantities

9 Section -8 Securities and Other Forms

10 Section -9 Drawings

11 Section -10 Documents to be furnished by Bidder

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INVITATION FOR BID

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NATIONAL COMPETITIVE BIDDING

1. The Deputy municipal commissioner, Navsari Municipal Corporation (NMC), invites bids for

the construction of works detailed in the table.

The bidders may submit bids for any or all of the following works.

Package Name of Approximate Bid Cost of Period of Class of

No. work value of works security document completion Registration /

(Rs.) (Rs.) Category of

1 installation of 43,02,270/- 43,100/- 2400/- 06 Months D Class and Above

2. Prospective / Interested bidder may download the Bid Documents from website

https://www.nprocure.com free of cost till the Time and Date as mentioned on online NIT

at website https://tender.nprocure.com.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee

/ T e n d e r F e e t h r o u g h D e m a n d Draft only of any Schedule Bank payable at

Navsari and in favour of ‘ Navsari Municipal Corporation, Navsari’. Once the Bid is received

online, Bid Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid

Security / EMD shall be submitted in electronic format through online (by scanning) while

uploading the bid, this submission shall mean that bid document / tender fee and Bid

Security / EMD has been received. Accordingly, the offer of only those shall be opened

whose Bid Document / Tender Fee and Bid Security / EMD have been received

electronically. However, for the purpose of realization of Demand Draft, and FDR / Bank

Guarantee bidder shall send the same in original through R.P.A.D. so as to reach to # ‘the

Deputy municipal commissioner, Navsari Municipal Corporation, Navsari within 7 Days

from the last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in

original to NMC / Tender Inviting Authority by bidder shall be initiated.

4. Bids received online, will be opened on the time, date and place as specified in the online

NIT at website https://tender.nprocure.com in the presence of the bidders or their

authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the bids

will be opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on 19/02/2026 at 12.00 Pm hrs. at the office of the

deputy municipal commissioner, Navsari Municipal Corporation(NMC), Navsari to clarify

the issues and to answer questions on any

Matter that may be raised at that stage as stated in clause 9.2 of ‘instructions to

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Bidders’ of the bidding documents.

6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be

rounded off to the next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the

tender submission date and time. After the tender submission date and time, the

bidder cannot modify / edit / withdraw their submitted offer in any case. No written

or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending

discussion, conferences or site visits will not be reimbursed by the Employer or NMC.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender

are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the

bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the

format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly

in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past, it

shall not be deemed to be a ground / reason for not giving required information for

this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation of

this bid. The Government will not ask for any other information, unless it is found

absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

# for the works costing up to 7.5 crore (ROAD), 7.0 crore (BUILDING & BRIDGE)

kindly refer to SSR-10-2015-17-C dated 03-02-2017

For the works costing under 7.5 crore for Road Works and 7.0 crore for Building and

Bridge Works following documents shall be submitted in electronic format only through

online by scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid Security / EMD

should be sent in original to the Tender opening authority through RPAD, so as to reach

NMC within 7 days from last day of submission of Bid.

(i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD

(iii) Registration Certificate of Appropriate Class (‘D’ Class and above)

(iv) Registration Certificate of Special Category - Road / Bridge / Building and

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Category I / II / III,

(vi) Work Experience of Similer Natur Work,

(vii) Other Documents, as required…as per SBD Forms

INSTRUCTIONS TO BIDDERS

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Section 1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 8 19. Sealing & Marking of Bids

2. Source of Funds 8 20. Deadline for Submission of

3. Eligible Bidders 8 21. Late Bids

4. Qualification of the 8 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 12 E. Bid Opening and Evaluation

7. Site Visit 12 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 13 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 13 27. Correction of Errors

10. Amendment of Bidding 14 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 15 F. Award of Contract

13. Bid Prices 15 31. Award Criteria

14. Currencies of Bid and 16 32. Employer’s Right to Accept

Payment any Bid and to Reject any or

15. Bid Validity 16 33. Notification of Award and

Signing of Agreement

16. Bid Security 16 34. Performance Security

17. Alternative Proposals By 17 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 17 36. Dispute Review Expert

37. Correct or Fraudulent

38. Provision to Employer

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1. Scope of Bid

1.1 The Employer (Deputy Municipal Commissioner, Navsari Municipal Corporation)

invites bids for the Construction of works (as defined in these documents and referred

to as ‘the works”) detailed in the table given in IFB. The bidders may submit bids for

any or all of the works detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their

derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of NMC/Govt. Of Gujarat.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and c, a statement that the Bidder

is neither associated, nor has been associated, directly or indirectly, with the

consultant or any other entity that has prepared the design, specifications, and other

documents for the Project or being proposed as Project Manager for the Contract. A

firm that has been engaged by the Employer to provide consulting services for the

preparation or supervision of the works, and any of its affiliates, shall not be eligible

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including

drawings and charts, as necessary. The proposed methodology should include a

program of construction backed with equipment planning and deployment duly

supported with broad calculations and quality assurance procedures proposed to be

adopted justifying their capability of execution and completion of work as per

technical specifications, within stipulated period of completion.

4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail

criteria regarding the Applicant’s general and particular experience, personnel and

equipment capabilities and financial positions, as demonstrated by the applicant’s

responses in the forms attached to the letter of application ( specified requirement for

joint ventures are given under para 4.6 below ) Subcontractors experience and

resources shall not be taken in to account in determining the applicants compliance

with the qualifying criteria.

4.5.2 To qualify for more than one contract, the applicant must demonstrate having experience and

resources sufficient to meet the aggregate of the qualification criteria for each contract given

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in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.3 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the

financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2025 -2026

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign

currency the above enhanced multiplying factors will not be applied. Instead, the

current market exchange rate (State Bank of India BC Selling rate as on the last date of

submission of the bid) will be applied for the purpose of conversion of the amount in

foreign currency into India rupees.

4.5.3. General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover (defined as billing for works in

progress and completed in all classes of civil engineering construction works

only) in any one year, over the last five years of the annual value of contract /

contracts applied for.

(b) Experience in successfully completing or substantially completing at least one

contract in Furniture Work of Residential Bungalows/Quarters of at least

percent (0.18 Cr+GST) of the value of proposed contract within the last five years.

Experience in successfully completing or substantially completing at least two

contracts in Furniture Work of Residential Bungalows/Quarters of at least

percent (0.26 Cr+GST) of the value of proposed contract within the last five years.

Experience in successfully completing or substantially completing at least one

contract in Furniture Work of Residential Bungalows/Quarters of at least

percent (0.35 Cr+GST) of the value of proposed contract within the last five years.

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For these, a certificate from the employers shall be submitted along with the

application incorporating clearly the name of the work, contract value, billing

amount, date of commencement of works, satisfactory performance of the

contractor and any other relevant information.

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per

4.5.5. Equipment Capabilities

Based on the studies carried out by NMC, the minimum suggested major equipment to

attain the completion of works in accordance with the prescribed construction

schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with

their bid, a detailed construction planning and methodology supported with layout

and necessary drawings and calculations to allow the employer to review their

proposals. The numbers, types and capacities of each plant/equipment shall be shown

in the proposals along with the cycle time for each operation for the given production

capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid

assets (aggregate of working capital, cash in hand and uncommitted bank guarantees)

and / or credit facilities up to 25 percent of the value of the contract / contracts

4.5.7. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If

necessary, the employer will make inquiries with the applicant’s bankers .

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation/black listing or

arbitration resulting from contracts completed or under execution by him over the last

five years. A consistent history of awards against the Applicant or any partner of a joint

venture may result in failure of the applicant. NMC Decision will be final in this

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified

Made misleading or false representation in the forms, statements submitted, and / or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor;

consistent history of litigation awarded against the applicant or financial failure due

to bankruptcy. The rescinding of contract of a joint venture on account of reasons

other than non – performance, such as Most Experienced partner of joint venture

pulling out, court directions leading to breaking up of a joint venture before the start

of work, which are not attributable to the poor performance of the contractor will,

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however, not affect the qualification of the individual partners.

4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)

(Applicable only for estimated project cost of 50 Crore and above)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para

4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para

4.5.3 & 4.5.6 above. The experience of the other joint venture partners shall be

considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3 &

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall

be submitted with a copy of the joint venture agreement providing the joint and

several liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners

individually or as a partner in any other joint venture. In case dissolution of a joint

venture, each one of the constituent firms may qualify if they meet all the qualification

requirements, subject to the written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than the total estimated

cost of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = ( A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years

(updated to the price level of the year indicated in appendix) taking into account

the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works to be

completed during the next 12 Months (period of completion of work for which

bids are invited); and

N = Number of years prescribed for completion of the works for which the bids are

Note: - In Case of joint venture, the available bid capacity will be applied for

each partner to the extent of his proposed participation in the

execution of the work.

4.8 Even though the bidders meet the above qualifying criteria, they are subject to

be disqualified if they have:

- Made misleading or false representation in the forms, statements and

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Attachments the submitted in proof the qualification requirements; and / or

Record of poor performance such as abandoning the works, not properly completing

the contract, inordinate delay in completion, litigation history, or financial failures

- Participated in the previous bidding for the same work and had quoted

unreasonably high bid prices and could not furnish rational justification to the

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals with

the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his

Bid, and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and

examine the Site of work and its surrounding and obtain all information that may be

necessary for preparing the Bid and entering into a contract for construction of the

The costs of visiting the site shall be at the Bidder’s own expense.

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B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the

bidder in compliance to section 2 will be prepared by him and furnished as Volume- V

in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, and technical specifications, bill of quantities, forms,

Annexes and drawings in the Bid Document. Failure to comply with the requirements

of Bid Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof,

bids which are not substantially responsive to the requirements of the Bid Documents

shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify

the Employer in writing or through E-mail at the Employer’s address indicated in the

invitation to bid. The Employer will respond to any request for clarification which

he received earlier than 15 days prior to the deadline for submission of bids.

Employer’s response will be published on website including a description of the

enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which

will take place at the address, venue, time and date as indicated in the appendix.

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9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach

the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the source

of enquiry) and the responses given will be published without delay on the tender

website i.e. www.tender.nprocure.com. Any modification of the bidding documents

listed in sub-Clause 8.1 which may become necessary as a result of the pre-bid

meeting shall be made by the Employer exclusively through the issue of an

Addendum pursuant to Clause 10 and not through the minutes of the pre-bid

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer

will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

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C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause

8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

technical as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the

priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words)

for all items of the Works described in the Bill of Quantities along with total bid price

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(Both in figures and words). Items for which no rate or price is entered by the bidder will not be

paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid Price

submitted by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.

All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 180 days after the deadline date

forbid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer

may request that the bidders may extend the period of validity for a specified period.

A bidder may refuse the request without forfeiting his bid security. A bidder agreeing

to the request will not be required or permitted to modify his bid, but will be required

to extend the validity of his security for a period of the extension, and in compliance

with Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in favor

of Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume

III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and

above) and Bank Guarantee of Schedule and Private Banks shall be considered as per

GoG Finance Department’s Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date

21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar Department

of Govt of Gujarat. Exemption Certificate is applicable only when Registration

Certificate of Appropriate Class and Category of Approved Contractors is

required as eligible criteria of bidder.

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16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for

the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated

in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end

of the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has

signed the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) If found necessary, the bidder will be intimated for negotiation, He will be

intimated maximum three times within the validity period for negotiation, if

contractor does not respond in time, his Bid Security (EMD) will be forfeited

and his tender will be rejected. Punitive action will be taken on such

contractors. (As per GoG R&B Dept’s Gr. No. S/22/2017/6369/D,

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or

time for completion), basic technical design as indicated in the drawing and

specifications. Conditional offers or alternative offers will not be considered further in

the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of

these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate

parts to be uploaded.

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D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, in which case all right and obligation of the

Employer and the bidders previously subject to the original deadline will then be

subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids and

the expiration of the original period of bid validity specified in Clause 15.1 above or

as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security

pursuant to Clause

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E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 T h e Employer will open all the Bids received including modifications made pursuant

to Clause 22, in the presence of the Bidders or their representatives who choose to

attend at time, date and the place specified in Appendix in the manner specified in

Clauses 20 and 23.3, In the event of the specified date of Bid opening being declared a

holiday for the Employer, the Bids will be opened at the appointed time and location

on the next working day.

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not

conform to the amount and validity period as specified in the invitation for bid (ref.

Column 4 and paragraph 3), and has not been furnished in the form specified in Clause

16, the technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids

accompanied with valid bid security will be taken up for evaluation with

respect to the Qualification information and other information furnished in

part I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose

financial bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the total

amount of each bid, any discount and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive

in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders

will be opened. The responsive Bidders’ names, the Bid prices, the total amount of

will be opened. The responsive Bidders’ names, the Bid prices, the total amount of

each bid, any discount, and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

24.1 Information relating to the examination, clarification, evaluation, and comparison of

Bids and recommendations for the award of a contract shall not be disclosed to

Bidders or any other persons not officially concerned with such process until the

award to the successful Bidder has been announced. Any effort by Bidder to influence

the Employer’s processing of Bids or award decisions may result in the rejection of his

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may,

at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of

unit rates. The request for clarification and the response shall be in writing or by e-

mail, but no change in the price or substances of the Bid shall be sought, offered, or

permitted except as required to confirm the correction of arithmetic errors discovered

by the Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating

to his Bid opening to the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,

bid comparison or contract award decision may result in the rejection of the Bidders’

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether

each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been

properly signed; (c) is accompanied by the required securities and; (d) is substantially

responsive to the requirements of the Bidding document. During the detailed

evaluation of the “Financial Bid”, the responsiveness of the bids will be further

determined with respect to the remaining bid conditions, i.e., priced bill of quantities,

technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material deviation or

reservation. A material deviation or reservation is one (a) which affects in any

substantial way the scope, quality, or performance of the Works; (b) which limits in

any substantial way, inconsistent with the Bidding documents, the Employer’s rights

or the Bidder’s obligations under the Contract; or (c) whose rectification would affect

unfairly the competitive position of other Bidders presenting substantially responsive

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer,

and may not subsequently be made responsive by correction or withdrawal of the

non-conforming deviation or reservation.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation.

Variation and deviations and other factors, which are in excess of the requirements of

the Bidding documents or otherwise result in unsolicited benefits for the Employer,

shall not be taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will not be

taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the NMC’s

estimate of the cost of work to be performed under the contract the Employer may

require the Bidder to produce detailed consistency of those prices with the

construction methods and schedule proposed. After evaluation of the price analyses,

the Employer may require that the amount of the performance security set forth in

Clause 34 be increased at the expense of the successful /bidder to a level sufficient to

protect the Employer against financial loss in the event of default of the successful

Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically

priced low and which cannot be substantiated satisfactorily by the bidder may be

rejected as non-responsive.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid

has been determined.

(i) to be substantially responsive to the Bidding documents and who has offered

the lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price

which is the lowest evaluation in any of the packages opened earlier than the

one consideration.

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest evaluated

bid. The contract will in such cases be awarded to the next lowest bidder at his

evaluation bid price.

32. Employer’s Right to accept any Bid and to reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any

Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the award

of contract, without thereby incurring any liability to the affected bidder or Bidder or

any obligation to inform the affected Bidder or Bidders of the grounds for the

Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer

prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by

registered letter. This letter (hereinafter and in the condition of contract called the

“Letter of Acceptance”) will state the sum that the Employer will pay the Contractor in

consideration of the execution, completion, and maintenance of the Works by the

Contractor as prescribed by the Contract (hereinafter and in the Contract called the

“Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to

the furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the

successful Bidder. It will be signed by the Employer and to the successful Bidder,

within 28 days following the notification of award along with the Letter of Acceptance.

Within 21 days of receipt, the successful Bidder will sign the Agreement and deliver it

to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall

furnish to the Employer an irrevocable and unconditional guarantee from a Bank

in the form set forth in Section 8 (the “Performance Security”) for an amount equal

to 5% (five percent) of its Contract Price. In case of bids mentioned below, the

successful Bidder, along with the Performance Security, shall also furnish to the

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

Authority an irrevocable and unconditional guarantee from a Bank in the same form

given at Section 8 towards an Additional Performance Security (The “Additional

Performance Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but

upto 20% of the Estimated Project Cost, then the Additional Performance

Security shall be calculated @ 20% of the difference in the (i) Estimated

Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated

Project Cost and (ii) Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of

the Estimated Project Cost, then the Additional Performance Security shall

be calculated @ 30% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost

and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects

Liability Period and the Additional Performance Security shall be valid beyond

28 (twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department’s Circular No.

FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

shall constitute sufficient grounds for cancellation of the award and forfeiture of the

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated

in the Conditions of Contract, subject to maximum amount, as stated in the Contract

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in completing for the contract

in question and will declare the firm ineligible, either indefinitely or for a stated

period of time, to be awarded a contract with National Highways Authority of India/

State PWD and any other agencies, if it at any time determines that the firm has

engaged in corrupt or fraudulent practices in completing for the contractor, or in

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

38. Provision to Employer

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

38.1 Agency also has to provide One (1) all in one Personal Computer with configuration

Intel core i7 processor 11th gen or above, 4 GB NVidia GeForce RTX 3050Ti graphics

card or above, 1TB hard drive, 512 GB SSD, 16 GB RAM or above.

38.2 After Work order Agency has to provide One (1) project vehicle new Top Model SUV till

Construction period (3000-4500KM/Month) with driver, diesel, maintenance and all

expenses. If agency fails to provide project vehicle after work order rupees

penalty will be imposed per day.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

APPENDIX TO ITB

Clause Reference

with respect to

1. The Name of the Employer is, The Deputy municipal commissioner, [ Cl.1.1]

Navsari Municipal Corporation(NMC), Navsari

2. The last five years.

3. This Annual Financial Turnover Amount is Rs. 4302270/- (any one of the above [Cl.4.5.3 (a)]

financial years)

4. Value of Work is Rs. 4302270/-

6. The cost of electric work is Rs.

7. The cost of water supply / sanitary works is Rs. -

8. Liquid assets and / or availability of credit facilities is Rs. ………… [Cl.4.5.6 ]

9. Price level of the financial year 2025-26 [Cl. 4.5.2]

10. The pre-bid meeting will take place at the Deputy municipal commissioner, [Cl. 9.2.1]

Navsari Municipal Corporation (NMC), Navsari.

11. The technical Bid will be opened at the office of the ……………………on dt at

12. Address of the Employer: The Deputy municipal commissioner, Navsari

Municipal Corporation (NMC), Navsari.

14. The bid should be submitted latest by As stated on online NIT [Cl. 20.1 &

15. The bid will be opened at NMC Office As stated on online NIT [Cl. 23.1 ]

16. The Bank Draft in favor of The deputy municipal Commissioner, Navsari

Municipal Corporation (NMC), Navsari.

18. Escalation factors (for the cost of works [Cl.4.5.2]

executed and financial figure to a common base value) for works

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

Year Financial Year Multiplying factor

Base year of inviting tender 2025-2026

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Corporation Office, Navsari (NMC)

LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they

propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this

work as under: -

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work

to be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed

is more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but

more than Rs.5 lakhs.

4. Minimum two Diploma Civil Engineers for the work when the cost of work to be

executed is less than Rs. 5 lakhs. Section officer so employed for the Government work

must have sufficient experience to handle the work independently. Such an Engineer

shall have to stay at the site of work and he shall not be entrusted with other duty except

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer

partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to NMC, the

Name, Qualifications, copy of marksheet, Colour Photograph and the appointment order

issued such engineers engaged for this contract work. If 15 days after issue of work

order such designated Site Engineers do not resume or do not remain present on site of

work, the recovery at the rate of Rs.15, 000-00 per month per Engineer will be made

from the bills/deposit/dues of the contractor. Such recovery shall be non-refundable.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

Name of work : installation of Furniture Work of various Chamber at 2nd Floor Navsari

Municipal Corporation Office, Navsari.

ુ ાર ESI, EPF બોનસ,

કામની િનયિમત થળ તપાસ કર Monthly Report નવસાર નગરપા લકા આપવાનો રહશે.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

(૨) ટ ડર અ વયે અનામતની રકમ FIXED DEPOSIT RECEIPT, એન.એસ.સી. અથવા અ ય બચત

જ ૂકવવા ુ રહશે. આ ગે NMC ારા કોઇ વધારા નો ખચ આપવાનો થશે

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

QUALIFICATION INFORMATION

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the

purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders. This

information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2024-2025

Work performed in the last five years 2023-2024

(in Rs. Lakhs) 2022-2023

15.2.1 Work performed as prime contractor, work performed in the past as a nominated sub-

contractor will also be considered the sub-contract involved execution of all main

items of work described in the bid documents, provided further that all other

qualification criteria are satisfied (in the same name) on works of a similar nature over

the last five years** and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark

Name the of work No. contract of period of of explaining

Employer (Rs. issue completion completion* reasons for

Crore) of delay &

order Completed

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract involved

execution of all main items of work described in the bid document, provided, further

that all other qualification criteria are called (in the same name and style) in the last

five years** and in current year before the submission of the bid.

Year Name Name of Quantity of work performed (Cum/MT) Remarks*

of the the Cement Masonry Earth Plaster (indicate

work Employer Concrete Works Work contract Ref)

1.4 Information on Bid Capacity (works for which bids have been submitted and works

which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name & Value Stipulated Value of Anticipated

of works & No. Address Contract Period of Works* of

State of (Rs. Cr) Completion remaining completion

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.

Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

1.6 Qualifications and experience of key personnel required for administration and

execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the

Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience in

(General) the proposed

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in

works Contractor (Name & similar work

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

1.8 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and attach

1.9 Evidence of access to financial resources to meet the qualification requirements: cash

in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may

provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction

to Bidders. (Name of Consultant engaged for project preparations is * ........................... )

1.13 Proposed work method and schedule. The Bidder should attach descriptions,

drawings and charts as necessary to comply with the requirements of the Bidding

documents. (Refer ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of Consultant

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. to meet their working capital requirements for executing the above

during the contract period.

Senior Bank Manager

Address of the Bank

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for

such works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by

the Department to verify this statement or regarding any (our) competence and

general reputation.

4. The Undersigned understands and agrees that further qualifying information may

be requested, and agrees to furnish any such information at the request of the

Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

I, the undersigned do hereby undertake ............... that our firm

up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

CONDITIONS OF CONTRACT

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 41 37 Bill of Quantities

2 Interpretation 42 38 Changes in the Quantities

3 Language and Law 43 39 Variations

4 NMC’s Decisions 43 40 Payments for Variations

5 Delegations 43 41 Cash Flow Forecasts

6 Communications 43 42 Payment Certificates

7 Sub-Contractors 43 43 Payments

8 Other Contractors 43 44 Compensations Events

9 Personnel 44 45 Tax

10 Employer’s & Contractor Risk 44 46 Currencies

11 Employers Risks 44 47 Price Adjustment

12 Contractor’s Risk 44 48 Retention

13 Insurance 44 49 Liquidated damages

14 Site Investigations Reports 45 50 Bonus

15 Queries about the Contract 45 51 Advance Payment

16 Contractors to Construct the 45 52 Securities

17 The Works to be Completed By 45 53 Deleted

the Intended Completion Date

18 Approval by NMC 45 54 Cost of Repair

20 Discoveries 46 E. Finishing the Contract

21 Possession of the Site 46 55 Completion

22 Access to the Site 46 56 Taking Over

23 Instructions 46 57 Final Account

24 Disputes 46 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 47 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 48 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 48 F. Special Conditions of

30 Delays Ordered by 48 63 Labour

NMC 64 Compliance with labour

31 Management Meetings 49 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions

of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming

part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by

NMC in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute,

complete and maintain the Works till the completion of Defects Liability Period.

It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body who’s Bid to carry out the

Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and

thereafter as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

Works. (Here Navsari Municipal Corporation-NMC)

NMC officials/Section officer is the person named in the Contract Data (or

any other competent person appointed and notified to the contractor to act in

replacement of the NMC) who is responsible for supervising the Contractor,

administering the Contract, certifying payments due to the Contractor, issuing and

valuing Variations to the Contract, awarding extensions of time, and valuing the

Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s

Letter of Acceptance.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in the

Contract Data. The Intended Completion Date may be revised only by NMC by issuing

an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of the works included in the Contract

and any modification or addition made or approved by NMC.

The Start Date is given in the Contract Data. It is the date when the Contractor

shall commence execution of the works. It does not necessarily coincide with any of

the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the

Temporary Works are works designed, constructed, installed, and removed

by the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by NMC, which varies the Works. The

Works are what the Contract requires the Contractor to construct, install,

And turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male

also means female or neuter and the other way around. Heading have no

significance. Words have their normal meaning under the language of the

Contract unless specifically defined. NMC will provide instructions clarifying

queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to

the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order

(2) Letter of Acceptance, notice to proceed with works

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(3) Contractor’s Bid Contract Data

(4) Conditions of Contract including Conditions of Contract

(5) Specifications

(7) Bills of quantities and

(8) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in

the Contract Data.

4. NMC Decisions

4.1 Except where otherwise specifically stated, NMC will decide contractual

matters between the Employer and the Contractor in the role representing the

5.1 NMC may delegate any of his duties and responsibilities to other people after

notifying the Contractor and may cancel any delegation after notifying the

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is

delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of NMC but may not assign the Contract

without the approval of the Employer in writing. Subcontracting shall not alter

the Contractor’s obligations. Sub-contracting of supply or specific items of

work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for

the part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors,

public authorities, utilities and the Employer between the dates given in the

Schedule of other Contractor. The Contractors shall as refer to in the Contract

Data, also provide facilities and services for them as described in the Schedule.

The employer may modify the schedule of other contractors and shall notify

the contractor of any such modifications.

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9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated

in the Schedule or other personnel approved by NMC. The NMC will approve

any proposed replacement of key personnel only if their qualifications,

abilities, and relevant experience are substantially equal to or better than those

of the personnel listed in the Schedule.

9.2 If NMC asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall

ensure that the person leaves the Site within seven days and has no further

connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks,

and the Contractor carries the risks which these Contracts states are

Contractors risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as

they directly affect the execution of the Works, the risks of war, hostilities,

invasion, act of foreign enemies, rebellion, revolution, insurrection or military

or usurped power, civil war, riot commotion or disorder (unless restricted to

the Contractor’s employees), and contamination from any nuclear fuel or

nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the

Contract other than the excepted risks are the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects

Liability Period, in the amounts and deductibles stated in the Contract data for

the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to

NMC for the approval before the Start Date. All such insurance shall provide for

compensation to be payable in the types and proportions of currencies

required to rectify the loss or damage incurred.

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13.3 If the Contractor does not provide any of the policies and certificates required,

the Employer may affect the insurance which the Contractor should have

provided and recover the premiums the Employer has paid from payments

otherwise due to the Contractor or, if no payment is due, the payment of the

premiums shall be a debt due.

13.4 Alterations to the terms of an insurance shall not be made without the approval

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports

referred to in the Contract Data, supplemented by any information available to

15. Queries about the Contract data

15.1 NMC will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and

shall carry out the Works in accordance with the programme submitted by the

Contractor, as updated with the approval of NMC, and complete them by the

Intended Completion date

18. Approval by NMC

18.1 The Contractor shall submit Specifications and Drawings showing the

proposed Temporary works to NMC, who is to approve them if they comply

with the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 NMC approval shall not alter the contractor responsibility for design of the

Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary

or permanent work are subject to prior approval by NMC before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

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20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to

notify NMC of such discoveries and carry out NMC’s instructions for dealing

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data, the

Employer is deemed to have delayed the start of the relevant activities and this

will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is

not handed over to the Contractor, then contractor/ Employer may fore-close

the contract. Contractor/Employer has to foreclose the work within 30 days

after lapse of 25%-time limit and after 30 days’ foreclosure option will be

22. Access to the Site

22.1 The Contractor shall allow NMC officials and any person authorized by NMC

access to the Site, to any place where work in connection with the Contract is

being carried out or is intended to be carried out and to any place where

materials or plants are being manufactured/ fabricated/ assembled for the

23. Instructions

23.1 The Contractor shall carry out all instructions of NMC pertaining to works

which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts

and records relating to the performance of the Contractor and to have them

audited by auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by City Engineer was either

outside the authority given to City Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to Municipal Commissioner

(Higher Authority) within 14 days of the notification of the City Engineer’s

Official decision.

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If the dispute is not resolved through the conciliation process, he may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the

Contractor fails to refer a claim / dispute to the Higher Authority within

days of the notification of City Engineer’s decision, the Contractor shall not be

entitled to any additional payment/claim if he doesn’t follow the above

sequence in stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

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B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to NMC

for approval a Programme showing the general methods, arrangements orders,

and timing for all the activities in the works along with monthly cash flow

27.2 An update of the Programme shall be a programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing

of the remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to NMC, for approval an updated programme at

intervals no longer than the period stated in the Contract data. If the Contractor

does not submit an updated programme within this period, NMC may withhold

the amount stated in the Contract data from the next payment after the date on

which the overdue programme has been submitted.

27.4 NMC’s approval of the programme shall not alter the Contractor’s obligations.

The Contractor may revise the programme and submit it to NMC again at any

time. A revised programme is to show the effect of Variations and

Compensations events.

28. Extension of the Intended Completion Date

28.1 NMC shall extend the Intended Completion Date if a compensation Event

occurs or a Variation is issued which makes it impossible for completion to be

achieved by the Intended Completion Date without the Contractor taking steps

to accelerate the remaining work and which would cause the Contractor to

incur additional cost.

28.2 NMC shall decide whether and by how much to extend the Intended Completion

Date within 35 days of the Contractor asking NMC for a decision upon the effect

of a compensation event or Variation and submitting full supporting

information. If the Contractor has failed to give early warning of a delay or has

failed to cooperate in dealing with a delay, the delay by this failure shall not be

considered in assessing the new Intended Completion Date.

28.3 NMC shall within 14 days of receiving full justification from the contractor for

extension of Intended Completion Date refer to the Employer his decision. The

employer shall in not more than 21 days communicate to NMC the acceptance

or otherwise of NMC’s decision. If the employer fails to give his acceptance,

NMC shall not grant the extension and the contractor may refer the matter

30. Delays Ordered by NMC

30.1 NMC may instruct the Contractor to delay the start or progress of any activity

within the works.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

31. Management Meetings

31.1 Either NMC or the Contractor may require the other to attend a management

meeting. The business of a management meeting shall be to review the plans

for remaining work and to deal with matters raised in accordance with the

early warning procedure.

31.2 NMC shall record the business of management meetings and is to provide

copies of his record to those attending the meeting and to the Employer. The

responsibility of the parties for actions to be taken is to be decided by NMC

either at the management meeting or after the management meeting and stated

in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn NMC at the earliest opportunity of specific likely

future events or circumstances that may adversely affect the quality of the

work, increase the Contract price or delay the execution of works. NMC may

require the contractor to provide an estimate of the expected effect of the

future event or circumstance on the contract price and completion date. The

estimate is to be provided by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with NMC in making and considering proposals

for how the effect of such an event or circumstance can be avoided or reduced

by anyone involved in the work and in carrying out any resulting instruction of

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

C. QUALITY CONTROL

33. Identifying Defects/ Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed

before the period mentioned hereunder from the certified date of completion.

NMC shall give the contractor a notice in writing about the defects and the

contractor shall make good the same within 15 days of receipt of the notice. In

the case of failure on the part of the contractor, NMC may rectify or remove or

re-execute the work at the risk & cost of the contractor. NMC shall be entitled

to appropriate the whole or any part of the amount of security deposit towards

the expenses, if any, Incurred by him in rectification, removal or re-execution.

The Defects Liability period shall be as under….

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall

be 3 Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put

tender), the period shall be 12 (Twelve) months from the certified date of

completion or one monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, the period shall be 60 Months

from the certified date of completion which should include three monsoons.

(d) For original building works the defect liability period will be 4 years or elapse

of 4 monsoon period following date of possession of building taken over by

user agency following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be

treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, dated 27/05/2013 and Circular

No.TNC/10/2016/Clause 17A (Correction/ (1) C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year

from the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the

contractor shall have to give five years’ free maintenance guarantee from

the certified date of completion. During this period the contractor shall visit

the site every six months along with the concerned Section Officer / Deputy

Executive Engineer and will examine the work already carried out in this

contract like road work, jungle cutting, side shoulders, side gutter, road

furniture, patta etc. and will prepare Km. wise inspection report duly signed

by all concerned and any defect observed shall be done within 15 days by

the contractor at his risk and cost as per the direction of NMC. The

contractor needs to do videography of these visits and require to submit at

the time of release of FMG. If B.T. the surface during the maintenance period

of 5 years is worn out, then agency shall have to provide renewal coating as

per tender item as directed by NMC. The amount equivalent to 5% of each

running bill shall be withheld and will be released after the free

maintenance guarantee period (i.e. 5 years) is over.

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However, this amount shall be released against fixed deposit or bank

guarantee pledged in the name of NMC after completion certificate of work

(1) The flakiness and elongation index (combined) for coarse aggregates under

no circumstances shall exceed the allowable limit set forth in the relevant

clause for the material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be

withheld till the miscellaneous items like earthwork in embankment /

cutting for side shoulders, side gutters, kilometer / indicator / guard stones,

sign boards etc. are completed in all respect by the contractor. After

completion of the miscellaneous items, the above said 2% withheld amount

shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as

per Govt. Letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work

costing more than Rs. 5.00 Crore.

(4) Setting up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate

equipment. Till the setting up of adequate laboratory is completed &

reported of this to the engineer (subject to due verification by NMC

representative) by contractor in writing, Rs.2,00,000/- shall be withheld.

The qualified quality Engineer shall be deployed exclusively for this

contract by the contractors. If quality Engineer is not deployed by

contractor within one month after the date of work order, the amount

equivalent to Rs. 20,000 per month shall be recovered till the actual

deployment of quality engineer. The amount so recovered towards the

deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own

risk and cost, the existing lane(s) of the road so that the traffic worthiness

and safety thereof are at no time materially inferior as compared to their

condition 10 (ten) days prior to the date of the Agreement, and shall

undertake the necessary repair and maintenance works for this purpose;

provided that the Contractor may, at his cost, interrupt and divert the flow

of traffic if such interruption and diversion is necessary for the efficient

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Corporation Office, Navsari (NMC)

progress of works and conforms to Good Industry Practice; provided

further that such interruption and diversion shall be undertaken by the

Contractor only with the prior written approval of NMC which approval

shall not be unreasonably withheld. For the avoidance of doubt, it is agreed

that the Contractor shall at all times be responsible for ensuring safe

operation of the road.

33.3 NMC shall check the Contractor’s work and notify the Contractor of any defects

that are found. Such checking shall not affect the Contractor’s responsibilities.

NMC may instruct the Contractor to search for a Defect and to uncover and test

any work that NMC considers may have a Defect.

34.1 If NMC instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that it

does, the Contractor shall pay for the test and any samples. If there is no defect

the test shall be a Compensation Event.

34.2 1% of the amount of work done should be deducted from R.A. Bill of the

contractor for testing the quality of material workmanship, irrespective of

actual charges.

34.3 Agency has to establish testing laboratory on site for the various test to be

carried out in the work for this purpose agency shall construct a pukka

laboratory building with all facility on site at location specified by NMC.

35. Correction of defects

35.1 NMC shall give notice to the Contractor of any defects before the end of the

defects Liability Period, which begins at Completion and is defined in the

contract data. The Defects Liability Period shall be extended for as long as

Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by NMC’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in NMC’s

notice, NMC will assess the cost of having the Defect corrected, and the

Contractor will pay this amount.

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installation of Furniture Work of various Chamber at 2nd Floor Navsari Municipal

Corporation Office, Navsari (NMC)

D. COST CONTROL

37. BILL OF QUANTITIES

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is

paid for the quantity of the work done at the rate in the Bill of Quantities for

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38. Change in the Quantities

38.1 NMC shall have power to make any alterations in or addition to the original

specifications , drawings, designs and instructions that may appear to him to

be necessary or advisable during the progress of the work and the contractor

shall be bound to carry out the work in accordance with any instruction in this

connection which may be given to him in writing signed by NMC and such

alteration shall not invalidate the contract and any additional work which the

contractor may be directed to do in the manner above specified as part of the

work shall be carried out by the contractor on the same conditions in all

respects on which he agreed to do the main work and at the same rate as are

specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender

by more than 130%, the contractor will be paid for the quantity in excess of

130%, at the rate entered in the SOR of the year during which the excess in

quantity is first executed.

39.1 All Variations shall be included in updated programmes produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is

specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to

the one involving additional or altered class of work; where there are more

than one comparable items, the item of the contract which is nearest in

comparison with regard to class or classes of the work involved shall be

selected and the decision of NMC as to the nearest comparable item shall be

final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works

shall be carried out at the rate entered in the Schedule of Rates of the division

for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the

amount arrived at the rates in the “Schedule of Rates” of the Division in the year

in which the tender was received. If the Schedule of rates of the Division does

not contain all the items, the percentage increase or decrease of the tender shall

be calculated considering such items which were included in the “Scheduled

Rates” of the division for the year and for materials consumed on such item the

rate to be charged would be the basic rate taken into account for fixing the rate

in S.O.R. referred to above.

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(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of

work shall be carried out at the rate decided by the competent authorities on

the basis of detailed rate analysis after hearing the contractor before a

Committee of NMC stationed at the same place or the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule

of Rates” of the Division is ordered to be carried out before the rate is agreed

upon, then the contractor shall within seven days of the date of receipt by him

of the order to carry out the work, inform NMC of the rate, which it is his

intention to charge for such class of work and if NMC does not agree to this

rates, he shall by notice in writing be at liberty to cancel his order to carry out

such class of work and arrange to carry it out in such manner as he may

consider it advisable, provided always that if the contractor shall commence

work or incur any expenditure in regard thereof before the rates shall have

been determined as lastly herein before mentioned, then in such cases he shall

only be entitled to be paid in respect of the work carried out or expenditure

incurred by him prior to the date of the determination of the rate as aforesaid

according to such rate or rates as shall be fixed by NMC. In the event of the

dispute, the decision of NMC shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by

the competent authority, the alternation above referred to shall be within the

scope of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the

cost of the original work and the certificate of NMC as to such proportion shall

be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide NMC with an

updated cash flow forecast.

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42. Payment certificates.

42.1 The Contractor shall submit to NMC monthly statements of the estimated value

of the work completed less the cumulative amount certified previously.

42.2 NMC shall check the Contractor’s monthly statement within 14 days and certify

the amount to be paid to the Contractor after taking in to account any credit or

debit for the month in question in respect of materials for the works in the

relevant amounts and under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by NMC.

42.4 The value of work executed shall comprise the value of the quantities of the

items in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 NMC may exclude any item certified in a previous certificate or reduce the

proportion of any item previously certified in any certificate in the light of later

43.1 Payments shall be adjusted for deductions for advance payments, retention,

other recoveries in terms of the contract and taxes at source, as applicable

under the law. The Employer shall pay the Contractor the amounts certified by

NMC Official’s within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to

the Contractor will be made by the Employer. Hence, it is the responsibility of

the contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be

paid by the Employer and shall be deemed covered by other rates and prices in

44. Compensation events

44.1 The following are compensation Events unless they are caused by the

(a) The Employer does not give access to a part of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed

beyond the Intended Completion Date then Authority will approve EOT with

eligible contractual price escalation.

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45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on

due date of bid submission except GST. However, any subsequent changes in

the tax structure by Government after due date of bid submission will be

compensated (+/-) on availability or submission of actual documentation.

Contractor will have to intimate NMC regarding changes occurred in the tax

structure after bid submission. If the contractor fails to provide such

information and if any financial obligation may arise due to change in tax

structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labour, materials, fuels and lubricants in accordance with the following

principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date

given in the contract data up to end of the initial intended completion date

or extensions granted by NMC and shall not apply to the work carried out

beyond the stipulated time for reasons attributable to the contractor.

(b) The price adjustment shall be determined during each month from the

formula given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the amount

of secured advance granted, if any, during the month less the amount of

secured advance recovered, if any during the month. It will exclude value

for works executed under variations for which price adjustment will be

worked separately based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor

is not covered by the provisions of this or other clause in the contract, the unit

rates and prices included in the contract shall be deemed to include amounts

to cover the contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion

stated in the Contract Data until Completion of the whole of the Works.

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48.2 On Completion of the whole of the Works half the total amount retained is

48.2 On Completion of the whole of the Works half the total amount retained is

repaid to the Contractor and half when the Defects Liability Period has passed

and NMC has certified that all Defects notified by NMC officials to the

Contractor before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted

by the Employer under the provision of this clause, Employer shall consider the

said request of the Contractor provided that the refund hereunder shall be

made in tranches of not less than 1% (One Percent) of the Contract Price and

Contractor furnishes an irrevocable and unconditional Bank guarantee for an

equal amount substantially in the format of Bank Guarantee for Performance

Guarantee enclosed with SBD and valid up to 60 day beyond the scheduled /

extended Defects Liability Period. On completion of the whole works, the

contractor has however an option to submit a fresh irrevocable and

unconditional Bank Guarantee for an amount equal to 5% of the total value of

work executed substantially in the format of Bank Guarantee for Performance

Guarantee enclosed with SBD and valid up to 60 days beyond the Defect

Liability Period and yet refund the Retention Money Bank Guarantee submitted

for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per

day stated in the Contract Data for each day that the Completion Date is later

than the Intended Completion Date (for the whole works or the milestone as

stated in the contract data). The total amount of liquidated damages shall not

stated in the contract data). The total amount of liquidated damages shall not

exceed the amount defined in the Contract Data. The Employer may deduct

liquidated damages from payment due to the Contractor. Payment of liquidated

damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have

been paid, NMC shall correct any overpayment of liquidated damages by the

Contractor by adjusting the next payment certificate. The Contractor shall not

be entitled for any interest on the over payment calculated from the date of

payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in

the tender, then the contractor shall pay to the employer the relevant sum

stated in the Contract Data as Liquidated damages for such default and not as

penalty for everyday or part of day which shall elapse between relevant time

for completion and the date stated in the taking over certificate of the whole of

the works on the relevant section, subject to the limit stated in the contract

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages from any monies due or to become due to

the contractor. The payment or deduction of such damages shall not relieve

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the contractor from his obligation to complete the works on from any other of his

obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable

any Section, a Taking Over Certificate has been issued for any part of the Works

or of a Section, the liquidated damages for delay in completion of the remainder

of the Works or of that Section shall, for any period of delay after the date stated

in such Taking-Over-Certificate, and in the absence of alternative provisions in

the Contract, be reduced in the proportion which the value of the part so

certified bears to the value of the whole of the Works or Section, as applicable.

The provisions of this Sub-clause shall only apply to the rate of liquidated

damages and shall not affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall pay

to the contractor a sum stated in Contract Data as bonus for every completed

month but subjected to maximum amount as stated in Contract Data;

which shall elapse between the date of completion of all items of works as

stipulated in the contract, including variations ordered by NMC and the time

prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time

limit of the works is equal or more than 6 months. The bonus would be paid as

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the Contract

Date by the date stated in the Contract Date, against provision by the Contactor

of an Unconditional Bank Guarantee in a form and by a bank acceptable to the

Employer in amounts and currencies equal to be at least 110% of the advance

payment. The guarantee shall remain effective until the

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advance payment has been repaid, but the amount of the guarantee shall be

progressively reduced by the amounts repaid by the Contractor. The

Mobilization advance would be deemed as interest bearing advance at an

interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant

and Mobilization expenses required specifically for execution of the Works. The

Contractor shall demonstrate that advance payment has been used in this way

by supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from

payments otherwise due to the Contractor, following the schedule of completed

percentages of the Works on a payment basis. No account shall be taken of the

advance payment or its repayment in assessing valuations of work done,

variations, price adjustments, Compensation Events, or Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids)

shall be provided to the Employer no later than the date specified in the Letter

of Acceptance and shall be issued in an amount and form and by a bank or

surety acceptable to the Employer, and denominated in Indian Rupees. The

performance Security shall be valid until a date 60 days from the date of expiry

of Defects Liability Period and the additional security for unbalanced bids shall

be valid until a date 28 days from the date of issue of the certificate of

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages

arises from the Contractor’s acts or omissions.

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E. FINISHING THE CONTRACT

55.1 The Contractor shall request NMC to issue a Certificate of Completion of the

works and NMC will do so upon deciding that the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of NMC

issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to NMC a detailed final account of the total amount

57.1 The Contractor shall supply to NMC a detailed final account of the total amount

that the Contractor considers payable as full and final settlement of all claims

under the Contract for items before the end of the Defects Liability Period. NMC

shall issue a Defect Liability Certificate and certify any final payment that is due

to the Contractor within 56 days of receiving the Contractor's account if it is

correct and complete. If it is not, NMC shall issue within 56 days a schedule that

states the scope of the corrections or additions that are necessary. If the Final

Account is still unsatisfactory after it has been resubmitted, NMC shall decide

on the amount payable to the Contractor and issue a payment certificate, within

56 days of receiving the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses

and savings in final account is observed, NMC/Employer shall be at liberty to

restrict the final payment of BOQ items to the lowest amount evaluated of the

bids considering the final quantities and the rates quoted including the rebates

if any. Payment of variation items shall however be made at the rates approved

by the Employer, within 90 days from the physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required,

the Contractor shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates

stated in the Contract data, or they do not receive NMC’s approval, NMC shall

withhold the amount stated in the Contract Data from payments due to the

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

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59.2 Fundamental breaches of Contract include, but shall not be limited to the

1. The contractor stops work for 28 days when no stoppage of work is shown

on the current programme and the stoppage has not been authorized by

2. NMC instructs the Contractor to delay the progress of the Works and the

instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by NMC is not paid by the Employer to the Contractor

within 56 days of the date of NMC’s certificate

5. NMC gives Notice that failure to correct a particular Defect is a fundamental

breach of Contract and the Contractor fails to correct it within a reasonable

period of time determined by NMC;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days

for which the maximum amount of liquidated damages can be paid as

defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt

or fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

“Fraudulent practice” means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of the

borrower, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels

and to deprive the Borrower of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to NMC

Official’s for a cause other than those listed under Sub Clause 59.2 above, NMC

shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by

the Contractor, NMC shall issue a Certificate for the value of the work done less

advance payments received up to the date of the issue of the

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certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to the

work not completed as indicated in the Contract data. Additional Liquidated

Damages shall not apply. If the total amount due to the Employer exceeds any

Damages shall not apply. If the total amount due to the Employer exceeds any

payment due to the Contractor the difference shall be a debt payable to the

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, NMC shall issue a certificate

for the value of the work done, the cost of balance material brought by the

contractor and available at site, the reasonable cost of removal of equipment,

repatriation of the Contractor’s personnel employed solely on the works, and

the Contractor’s cost of protecting and securing the Works and less advance

payment received up to the date of the certificate, less other recoveries due in

terms of the contract and less taxes due to deducted at source as per applicable

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because

of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event

entirely outside the control of either the Employer or the Contractor, NMC shall

certify that the Contractor has been frustrated. The Contractor shall make the

Site safe and stop work as quickly as possible after receiving this certificate and

shall be paid for all work carried out before receiving it and for any work

carried out afterwards to which commitment was made.

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F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make

his own arrangements for the engagement of all staff and labour, local or other,

and for their payment of housing, feeding and transport.

The Contractor shall, if required by NMC, deliver to NMC a return in

detail, in such form and at such intervals as NMC may prescribe, showing the

staff and the numbers of the several classes of labour from time to time

employed by the Contractor on the site and such other information as NMC may

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-

contractor shall abide at all times by all existing labour enactments and rules

made thereunder, regulations, notification and bye laws of the State or central

Government or local authority and any other labour law (including rules),

regulations, bye laws that may be passed or notifications that may be issued

under any labour law in future either by the State or the Central Government

or the local authority. Salient features of some of the major labour laws that are

applicable to the construction industry are given below. The Contractor shall

keep the Employer indemnified in case any action is taken against the

Employer by the competent authority on account of contravention of any of the

provisions of any Act or rules made thereunder, regulations or notifications

including amendments. If the Employer is caused to pay or reimburse, such

amounts as may be necessary to cause or observe, or for observance of the

provisions stipulated in the notifications/bye laws/Acts/Rules/regulations

including amendments, if any, on the part of the Contractor, NMC/employer

shall have the right to deduct any money due to the Contractor including his

amount of performance security. The Employer/NMC shall also have the right

to recover from the Contractor any sum required or estimated to be required

for making good the loss or damage suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

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SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in case

of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the

Act on satisfaction of certain conditions on separation if an employee has

completed 5 years’ service or more on death, the rate of 15 days wages for every

completed year of service. The Act is applicable to all establishments employing

or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The

benefits payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other benefits

to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for

certain welfare measures to be provided by the Contractor to contract labour and

in case the Contractor fails to provide, the same are required to be provided, by the

Principal Employer by Law. The principal Employer is required to take Certificate

of Registration and the Contractor is required to take license from the designated

Officer. The Act is applicable to the establishments or Contractor of Principal

Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if

the employment is a scheduled employment. Construction of Building, Roads,

Runways are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to

be paid, when it will be paid and what deductions can be made from the wages of

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages

for work of equal nature to Male and Female workers and for not making

discrimination against female employees in the matter of transfer, training and

promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual bonus

subject to a minimum of 8.33% of wages and maximum of 20 % of wages to

employees drawing Rs. 3500/- per month or less. The bonus to be paid to

employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be

worked out by taking wages as Rs. 2500/- per month only. The Act does not

apply to certain establishments. The newly set-up establishments are exempted

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for five years in certain circumstances. Some of the State Governments have

reduced the employment size from 20 to 10 for the purpose of applicability of this

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure

for resolutions of Industrial disputes, in what situations a strike or lock-out

becomes illegal and what are the requirements for laying off or retrenching the

employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by

some of the State and Central Government to 50). The Act provides for laying

down rules governing the conditions of employment by the Employer on matters

provided in the Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade

unions of workmen and employers. The Trade Unions registered under the Act

have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits

employment of children below 14 years of age in certain occupations and process

and provides for regulation of employment of children in all other occupations

and processes. Employment of Child labour is prohibited in Building and

Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions

of service) Act 1979:- The Act is applicable to an establishment which employs

5 or more inter-state migrant workmen through an intermediary (who has

recruited workmen in one state for employment in the establishment situated in

another state).The inter-state migrant workmen, is an establishment to which this

Act becomes applicable, are required to be provided certain facilities such as

housing, medical aid, traveling expenses from home upto the establishment and

O) The Building and Other Construction workers (Regulation of employment

and Conditions of Service) Act 1996 and the Cess Act of 1996:- All the

establishments who carry on any building or other constructions work and

employ 10 or more workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of

the cost of construction as may be modified by the government. The Employer of

the establishment is required to provide safety measures at the Building or

construction work and other welfare measures, such as canteens, First Aid

facilities, Ambulance, Housing accommodations for workers near the workplace

etc. The Employer to whom the Act applies has to obtain a registration certificate

from the Registering Officers appointed by the Government.

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P) Factories Act 1948 :- The Act lays down the procedure for approval of plans

before setting up a factory, health and safety provisions, welfare provisions,

working hours, annual earned leave and rendering information regarding

accidents or dangerous occurrences to designated authorities. It is applicable to

premises employing 10 persons or more with aid of power or 20 or more persons

without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the

contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from

time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management

plan for best energy use, waste management, the reduction of pollution as

in EMS (Environmental Management system) ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by Section officer was either

outside the authority given to Section Officer by the Contract or that the decision

was wrongly taken, the decision shall be referred to City Engineer (Higher

Authority) within 14 days of the notification of NMC’S decision. If the issue is not

resolved, any party can refer the matter for conciliation within 15 days from the

decision given by #NMC.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the City Engineer, both the parties have to refer to NMC

concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the City Engineer, both parties have to refer to #NMC, for the

conciliation process.

If the dispute is not resolved through the conciliation process,

contractor may refer the dispute to Gujarat Public Works Contract Dispute

Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the

Higher Authority within 14 days of the notification of NMC’s decision, the

Contractor shall not be entitled to any additional payment/claim if he

doesn’t follow the above sequence in stipulated time. However, during such

period, he would not stop the work in any case.

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GENERAL ELECTRICAL CONDITIONS

Criteria for the Electrical Contractor

The bidder has to attach MOU with Electrical agencies as a part of technical bid. And All these

agencies must have experience as per mentioned minimum qualification and special conditions of

Contract. In all the MOUs, it is mandatory for all the agencies to agree in written to support the

Contractor during the execution.

The Bidder shall go under MOU with Electrical contractor at the stage of tendering only. Such kind

of max. 3 MOU with different Electrical Contractors are allowed for this work. (After awarding of

tender, the bidder shall have to get associated with only one of the Eligible Electrical Sub-contractor

out of these three contactors as per following criteria.) MOU should be submitted along with the

technical bid and all documents as mentioned below with all necessary documentary evidence shall

be submitted for each sub-contractor should be submitted in the technical bid.

The agency / Contractor working for the electrical work must fulfil following criteria.

The Contractor shall not assign any part of the sublet to any other contractor except to the approved

subcontractor. Further the sub contract shall include complete Supply, Installation, Testing and

commissioning of all the Materials in the scope of work and no portion should be split for Electrical

All the warranty and guaranty shall be made available by the electrical subcontractor directly to the

Labour Contract of Electrical work will not be accepted.

If all Electrical Sub Contractor gets disqualified, then Main Civil contrctor will also get disqualified.

i. Eligibility Criteria for the Electrical Contractor

Applicant has to pass the below mentioned criteria, each criteria will lead applicant to next stage.

Applicant must fulfil all the criteria mentioned below.

Applicant must submit the attested supporting document to support all his claims.

Letter of Association stating that if contract will be awarded to main contractor associated electrical

contractor will work for Electrical work for this project.

1) Applicant must in electrical contract business from last 5 years as on 31 st March, 2025 & also

have the electrical contractor license.

2) Applicant must be registered contractor with CPWD / Govt. of Gujarat R & B Department ‘D’

Class for Electrical Works.

1) The applicant must have completed the minimum following of the similar magnitude & Class

of the project during the last 5 financial years. Applicant must attach the order copy &

completion certificate for each project with complete client details.

1 work of at least Rs. 0.11 Cr. (80%) during the last 5 financial years

2 work of at least Rs. 0.07 Cr. (50%) during the last 5 financial years

3 work of at least Rs. 0.056 Cr. (40%) during the last 5 financial years

2) The average turnover of last 5 financial years for projects of the Applicant must be minimum

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1) The applicant should have completed minimum 2 nos. of the similar magnitude & Class of the

project in Last 5 Financial Year.

2) The applicant should have completed minimum following of the similar magnitude & Class

of the project.

1 work of at least Rs. 0.11 Cr. (80%) during the last 5 financial years

2 work of at least Rs. 0.07 Cr. (50%) during the last 5 financial years

3 work of at least Rs. 0.056 Cr. (40%) during the last 5 financial years

The copy of Work order, Completion certificate and TDS Certificate should be attached. The

similar work means Supply, Installation, Testing, Commissioning of Street light and outdoor

Decorative lighting work and Minimum 300 nos. Outdoor decorative Street light SITC

work/SITC of External Electrification work. Only labour work will not be accepted as a

5) The applicant should give the information about their organisation, technical experience,

technical & supportive staff, spare capacity and their competency.

6) The applicant shall have at least 3 licensed electrical supervisors working in the organisation.

in Govt. / Semi Govt. / State Govt. organization / Railway /Municipal Corporation/ Local govt.

Bodies sectors.

All Tenderer's must submit the experience certificate (Form 3A) issued by the End user of

the rank of Executive Engineer or above.

Following document should be attached in following order by the applicant with the prequalification

bid document (On A4 document & initialled on every page).

 Complete Organisation profile with the detail CV of the Partner / Directors & key persons in

the organisation with the organisation chart.

 Address, Contact Details.

 Electrical Contractors License no. & registration document

 Pan No. of the Organisation with the Income Tax clearance certificate.

 GST No. & Clearance certificate.

 Previous Experience of projects.

 List of the Completed Projects with the cost & completion Certificate.

 List of the on-going Project with the cost & Work Order.

 List of the completed Similar Magnitude & class of the project with the Completion Certificate

 List of the on-going Similar Magnitude & class of the project with the work order & cost (If

 (Above all project details should be given with the following details)

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o Name of the Project & Year

o Clients Name & Contact Details.

o Architect & Consultants Name

o Value & time Period.

o Nature of the work.

 Applicant should have the following policies. (Details should be given)

o Workman full compensation

o Contractors all risk policies

. The selection process will lay high emphasis on the ability and competency of contractors to

do high quality work within the given time schedule.

2. The information furnished must be sufficient to show that the application is capable in all

respect to successfully complete the envisaged contract works strictly on the basis of the

applicant having already carried out satisfactory works of similar size, nature and

complexity. The onus of providing, all necessary company / project related information, in

appropriate manner and medium, so as to demonstrate the competency of the Applicant and

to allow proper evaluation, will rest entirely on the Applicant.

3. All information has to be typed. All pages of the Document have to be initialled by the

Applicant. All corrections, erasures or overwriting, therein, have to be initialled by the

4. All information has to be submitted in the prescribed format in English language only.

Projects for which incomplete information has been provided will not be considered for

evaluation. The Applicant may attach separate sheets if so required. However, the final

bound document submitted, has to be submitted in vertical A4 size (210 mm X 297 mm).

5. The scope of work, project description and architectural finishes mentioned in the Project

brief are indicative and are likely to change during detail design. Project brief, along-with the

schematic drawings is provided to assist the Applicant in understanding the fundamental /

unique / specific requirements of the project.

6. Client’s decision for selection or rejection of the Applicants shall be final and binding to all.

7. If the applicant is in the approved list of state PWD, CPWD, Railways or MES, evidence

showing the appropriate and eligible class to which they belong should be attached with

8. Applicant should provide information pertaining to the Electrification of building works only.

Information other than that related to building works shall not be considered for evaluation.

10. If Client is convinced that an Applicant has resorted to material misrepresentation or provided

fraudulent information / statement, the said Applicant will be liable for disqualification / rejection at

11. IMPORT LICENSE

For importing any item if any import license /L.C. is required, the Contractor shall make required

arrangements. Any delay on this account shall be to Contractors account.

a) Name of the organization :

b) Address of the organization :

Phone nos. : Fax no. : E-mail :

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c) Description of Company:

d) Previous Experience: (Attach annexure if required)

e) Name & Particulars of the Authorized Representative for the details furnished hereinafter:

f) Type of the Organization including particulars of Proprietor / Partners / Directors: (Sole

Proprietorship, Partnership, Private Ltd., Co-operative Body etc.)

(Attested copy of Deeds or Memorandum of Association to be enclosed)

g) 1) Employees Insurance Schemes Registration Certificates:

2) Vat. Registration Certificates.

3) Electrical Contractor License Copy

4) R&B Registration copy – for A grade electrical Contractor

h) Organization Chart showing the structure of company including names and position.

1 Scope of work

1.1 The contractor’s scope of work covers supply, installation, commissioning and testing of the

complete Electrical installation as specified in material specification, item specification,

drawings and schedule of quantities.

1.2 TRAINING OF OWNER PERSONNEL

The Contractor shall train Owner’s Personnel to operate the equipment installed, to carry out

routine maintenance work including lubrication, overhauling, adjustments, testing, minor

repairs and replacement. Nothing extra shall be payable.

Training shall be done before the expiry of the defects liability period. The period of training

shall be mutually agreed upon by Owner and Contractor.

2.1 The works are to be carried out at Navsari, Gujarat, India. All electrical equipment and gear

shall be designed for an average ambient of 50°C with a peak of 55°C and relative humidity

3 Drawings, Specifications & Deviations

3.1 The drawings and specifications lay down minimum standards of equipment and

workmanship. Should the tenderer wish to depart from the provisions of the specifications

and drawings either on account of manufacturing practice or for any other reasons, he should

clearly draw attention in his tender to the proposed points of departures and submit such

complete information, drawings and specifications as will enable the relative merits of the

deviations to be fully appreciated. In the absence of any deviations, it will be deemed that the

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tenderer is fully satisfied with the intents of the specifications and drawings and their

compliance with the statutory provisions and local codes.

3.2 In case of discrepancy between the drawings and specifications, the tenderer shall assume

the more stringent of the two and furnish his rates accordingly.

3.3 The Contractor shall prepare fabrication and working drawings and all work shall be as per

the approved working drawings. Approval of drawings does not relieve the Contractor of his

responsibility to meet with the intents of the specifications. All such drawings for approval

shall be in duplicate.

3.4 Equipment data shall be submitted along with the filled tender. The contractor shall be

responsible for any unfilled data of the data sheets and the same shall be executed according

to the requirements of NMC / Consultant without any extra cost.

3.5 All sundry fittings, assemblies, accessories, hardware items, foundation bolts, termination

lugs for electrical connections as required, and all other sundry items which are useful and

necessary for proper assembly and efficient working of the various components of the work

shall be deemed to have been included in the tender, whether such items are specifically

mentioned in the tender documents or not.

3.6 Shop Drawings

After the work is awarded, the contractor shall submit the following shop drawings for

approval from the Client and Architect/Consultant as per client or his authorized

representative’s instruction and under guidance

a. G.A. drawing, Schematic Drawing, Control wiring drawing and detailed BOQ for all the

Substation equipments, Panels, DB, including Foundation drawings for equipments.

b. Earthing pits layout, including routing of earthing tape for equipment.

c. Cable Routing, Cable cut schedule, Sections showing number and size of cables in cable

trench, Fixing Details of Cable Trays.

d. Block diagram for Power equipment earthing.

e. foundation details of any structure/pole.

f. Fixing details of Light fixtures

g. Any other drawing required for completion of the project if required.

4 Tools and Spare Parts:

4.1 All the tools, tackle, scaffolding and staging require for erection and assembly of the

equipment and installation covered by the contract shall be obtained and maintained by the

contractor himself. All other materials such as foundation bolts, nuts, anchor fasteners etc.

required for the installation of the plant shall also be supplied and included in the contract.

4.2 Tenderer should submit the spares recommended by him for two years operation of each

type of equipment covered by these specifications on completion of work.

5 Testing & Handing over

5.1 The contractor shall carry out tests on different equipment as specified in various sections in

the presence of representatives of clients, Architects and Consulting Engineers in order to

enable them to determine whether the plant, equipment and installation in general comply

with the specifications.

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5.2 All equipment shall be tested after carrying out necessary adjustments and balancing to

establish equipment ratings and all other design conditions. At least six sets of readings shall

be taken for each item tested and submitted.

5.3 It will be the responsibility of contractor to keep watch on the under execution / executed

cables & etc equipments of the system up to handling over the project.

5.4 The project shall be handed over after satisfactory testing along with six sets of

documentation along with two sets of soft copy each consisting of :

i. Detailed equipment data as approved by the Consulting Engineers/Employer.

ii. Manufacturer's maintenance and operating instructions.

iii. Set of drawings, showing plant layouts, piping, ducting, cabling etc

iv. Approved Test reading & certificate of local authorities.

v. List of recommended spares.

5.5 Submission of the above documentation shall form a precondition for the final acceptance of

the plant and installation and final payment.

6 Performance guarantee

6.1 All electrical equipment/items shall be suitable for Seismic Zone III. All equipment and

the entire installation shall be guaranteed to yield the specified ratings and design conditions

plus/minus 3% tolerance. Any equipment found short of the specified ratings by more than

the allowable tolerance as determined by the test readings shall be rejected.

7 Defects Liability

7.1 All equipment and the entire installation shall be guaranteed against defective materials and

workmanship for a period of 36 months reckoned after the plant is commissioned and

handed over to the clients along with the 6 sets of completion documents. During the defects

liability period, the contractor shall rectify, repair or replace defective parts and components

8 Statutory Inspections

8.1 The contractor shall be fully responsible for meeting all the statutory obligations pertaining

to the works carried out by them. The contractor should prepare all working drawings and

obtain approval of competent authorities and also have the equipment and installation

inspected and got approved. All statutory fees will be paid by the clients directly against

demand in writing from the appropriate authority and all other expenses for submission and

approval of the various and relevant statutory/bodies shall be embodied in the tender prices.

9 LOAD SANCTION/APPROVALS FROM STATUTORY AUTHORITIES

The Contractor shall be fully responsible and shall carry out following activities:-

a. Submission of Application for load sanction to local electricity company.

b. Obtaining the principal load sanction.

c. Arranging inspection of LT metering room by Local Electric supply Authority officials.

d. Obtaining the final load sanction after submitting required documents.

e. Arranging energization of power from Local Electric supply Authority.

f. Arranging Electrical Inspectorate approval for ESS Installation.

g. Contractor shall carry out all the required liasioning with the local authority for obtaining

the Fire NOC if required as per rules and regulations of NBC / Local Norms.

For ease of work Contractor has to first pay the official fees incurred for the same and shall

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be reimbursed by the client on producing the Original receipts. Contractor must have submit

all original challan/receipt to client for ESS approval from Electrical Inspectorate

10 Temporary wiring

Whenever any temporary wiring is done, it has to be done so that all precaution for safety is

taken and temporary wiring shall be also done so that, it is not hazardous to anybody. Any

accidents happen because of temporary or permanent installation, it will be entire

responsibility of contractor for all compensation to concern parties.

Employer, NMC, consultants shall not be responsible for such accidents, mistake etc.

11 Completion Drawing

The contractor shall to submit 4 sets of as built drawings showing all power and control

circuit diagrams and soft copy of the same.

Successful tenderer shall submit General Arrangement drawings for approval of

employer/consultant before manufacturing of any part of equipment’s.

13 Works to be done by the Contractor

13.1. The contractor shall also furnish 4 copies of detailed installation, operation and maintenance

manuals of manufacturers for all items of equipment together with all relevant data sheet,

spare parts catalogues, repairs, assembly and adjustment procedure etc.

13.2. The contractor shall furnish such facilities as will be necessary for inspection of the

equipment before dispatch at the manufacturer’s works and also for witnessing such tests,

at the works, if so required by employer/consultant.

13.3. Copies of all documents for routine, acceptance and type test certificates of the equipment

carried out at the manufacturers premise shall be furnished to the employer along with

supply of equipment.

13.4. The contractor shall coordinate his work and cooperate with other agencies by exchange of

all technical information like details of foundation, weight, overall dimensions, clearances

and other technical data required for successful and proper completion of his portion of the

work in relation to the work of others without any reservation. No remuneration shall be

claimed for such cooperation.

13.5. Care shall be taken, while handling/installing the equipment to avoid damage to the building

as well as equipment. On completion of installation, the contractor shall arrange to repair all

damages to the building and equipment caused during installation so as to bring to the

original condition without any extra cost.

13.6. The substation installation shall be got inspected by the contractor from local licensee before

energizing the substation. All the observations/ deficiencies pointed out by the inspecting

authorities shall be complied with by the contractor on priority

13.7. The contractor shall operate the substation and Panels for a period of fifteen days after it is

energized. The date of taking over of the substation shall be reckoned after its trouble free

operation during the running in period.

13.8. Sealing of all floor openings provided for electrical pipes and cables, from fire safety point of

view, after laying the same without any extra cost.

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13.9. Testing and commissioning of completed installation.

13.10. All tools and tackles required for handling of equipments and material at site of work as well

as for their assembly and erection and also necessary test instruments shall be the

responsibility of the contractor.

13.11. The contractor shall co-ordinate with all other agencies involved in the building work so that

the building work is not hampered due to delay in his work. Recessed conduit and other

works, which directly affect the progress of building work, should be given priority.

13.12. No structural member in the building shall be damaged / altered, without prior approval. All

openings provided by others for electrical services shall be grouted / filled by the contractor

after installing the cables/conduits etc. as the case may be, by any suitable means as

approved by NMC without any extra cost. All chases required in connection with the electrical

works shall be provided and filled by the contractor at his own cost as per instruction of

architect to the original architectural finish of the building.

13.13. All the electrical works shall be carried out in accordance with the provisions of Indian

electricity act, 1910 and Indian electricity rules, 1956 amended up to date(date of call of

tender).All components shall confirm to relevant Indian standard specifications, wherever

existing, amended up to date.

13.14. For all kind of fabricated equipments, the contractor will first submit dimensional detailed

drawings for approval before fabrication is taken up in the factory. Suitable stage inspection

at factory also will be made to ensure proper use of materials, workmanship and quality

13.15. All testes prescribed in specification, to be done before, during and after installation, shall be

carried out, and the test results shall be submitted to NMC in prescribed Performa, forming

part of the completion certificate.

13.16. Completion plan (AS BUILT) drawn to the scale to be submitted for each building with

location of main switch board, distribution boards, panels, circuit diagram, conduit layouts,

points, outlets, light fixtures etc complete in all respect as per instruction of NMC.

13.17. After completion of works and tests specified above, the various installations of the project

can be taken over by the employer as and when these are ready in all respects. The defect

liability period of 24 months shall start from the date, when all the installations of the project

have been executed, tested as described above, successfully commissioned and handed over.

The Contractor has to produce the Final As – Built drawings duly signed by NMC, Consultant,

Architect & Client before finalizing the Final bill. The cost for as built drawing to be borne by

the contractor.

Final bill will not be considered if as built drawings not provided by contractor as following.

Process of as built Drawings:

 1 set of Hard copy & editable soft copy should be submitted to NMC.

 After incorporating the comments received from NMC Final As built documents as

mentioned to be submitted.

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Final As built documents Submission:

 1 set of Hard copy & editable soft copy should be submitted to NMC.

 After incorporating the comments received from NMC Final As built documents as

mentioned to be submitted.

 Final As built documents

 As built drawings with RTP (Reproducible Tracing Paper). : 1 Set

 As built drawings with Colored Print out: 4 Sets

 Editable Soft Copy of the same: 6 Copies

 Instruction and maintenance manual - 6 copies.

 Test certificates - 6 copies

The contractor shall guarantee the entire installation as per specifications. All equipments

shall be guaranteed for Two year from the date of acceptance against unsatisfactory

performance or break down due to defective design, manufacture and installation. The

installation shall be covered by the conditions that whole installation or any part thereof

found defective within two year from the date of taking over shall be replaced or repaired by

the contractor free of charge.

15 After sales services

The contractor shall ensure adequate and prompt after sales services in the form of

maintenance personnel and spares as and when required with a view to minimizing the break

down period. Particular attention shall be given to ensure that all spares are easily available

during the normal life of installation.

16 Power Supply at Site

Co-ordination for the supply of the electricity will be done by the Corporation. But the

Contractor must make his own arrangements with Electricity Supply Authorities and with

other contractors to connect to and take a supply from such services.

Paying all costs in this regard will be the responsibility of the contractors. The Contractor

shall be entitled to use such supply. Electricity as may be available on the site for purpose of

the work and shall pay such charges as is fixed by the appropriate supply Authorities. In case

if there is any delay in supply of power at site or any interruption or fault in the power during

the work. No compensation shall be paid for idle labor staff, machineries and for use of diesel

operating sets etc. as the case may be and no extra time limit shall be granted. In case of

failure of the non-payment of power consumption charges, client reserves the right to deduct

the same from the RA/ Final Bills of the contractor.

Liaison with local authority for electrical connections for the Client

The contractor is responsible for liaison with local authority for change in supply connection

or new connection on behalf of Client. It includes filling the necessary application to power

Supply Company, follow up and getting the supply, filling the necessary test reports to the

power supply company. All official fees including security deposits and other expenses shall

be of initially paid by the contractor. All the official fees shall be reimbursed by Client on

submission of documentary proof of receipt of the same.

17 Scope which can be deleted from contractor

Following scope for Supply of material can be deleted from the contractor after award of

contract also, Contractor will not be entitled to claim any remuneration if client delete the

scope of supply & Contractor has to Install, testing & Commissioning of the same as per ITC

rates quoted in the contract document.

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1) Light Fixtures, Fans & Exhaust Fans

2) M.V. Switch Gear & Power Panels.

3) P. A. System ( Only System, Wiring will be in scope of Contractor )

4) Addressable Fire Detection System ( Only System, Wiring will be in scope of Contractor )

5) CCTV System ( Only System, Wiring will be in scope of Contractor )

18 Quantity Variation

Quantity can be vary up to any extent, Client have right to restrict the scope of work for any

item & at any time.

19 Make of Materials

Use Makes mentioned in Vol-I technical specifications only and if any make not covered then

as per approved by Consultant.

20 SAMPLE, SUBMISSION AND APPROVAL

After award of work, the contractor shall submit following samples/ names of makes for

approval from the Owner/Architect/Consultant before using it .Subsequently it shall be his

responsibility to get the samples/Makes approved in due course of time without in any way

affecting the overall schedule of completion of works.

a) All Substation LT Equipment

b) Conduit and Accessories

c) Wires & Cables

d) Switches and Sockets

e) Distribution Boards

f) Light fixtures

g) Containment & Accessories

h) Any other Electrical accessories other than (a) to (g)

i) Street Light Pole / Decorative Pole

21 Inspection & Testing

Owner reserves the right to inspect any Equipment / Material to be supplied by the

contractor as part of his/her scope of work, at manufacturer’s works to confirm their

conformity to the Contract. The special conditions of contract and / or the Technical

Specification shall specify what inspections and tests the Client requires and where they are

to be conducted The Contractor shall provide and secure for the Client and his Authorized

Representative every reasonable access and facility at the manufacturer works for inspection

All equipment shall be inspected and tested as per an agreed Quality Assurance Plan

before the same is packed and dispatched from the Manufacture’s Works. The Contractor

shall carry out tests as specified/directed by Client or his representatives.

All the expenses related to inspection at manufacturer’s works & at site viz. lodging &

boarding, all facilities of including Third Party Inspection (TPI) fees and other related

commercial expenses as and where required shall be borne by the Contractor. Mode

of transportation is Air lines only and for stay minimum 3 star hotel. If Air lines facility

not nearby city then through then through 1stclass Air conditioning train /Air

Conditioning comfortable car

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Contractor has to consider lodging, boarding with all facilities for 4 persons from

Client / Consultant and his authorized representatives for only Client inspection

Contractor has to consider lodging, boarding with all facilities for 4 persons from

Client / Consultant and his authorized representatives plus Third Party Inspection

(TPI) fees and other related commercial expanses as and where required for combine

inspection with TPI

All major equipments inspections and tests may be conducted on the premises of the Supplier

at point of delivery and / or at the Good’s final destination. in presence of Third-Party

Inspection (TPI)and/or Client and its representative.

TPI firms are ERDA/SGS/BVQI/CEIL/TCE/RITES/DNV GL/LLOYDS or any other firm

decided by Client (NMC) and contractor have to correlate with TPI and Client to carry

out inspection and testing within stipulated time period so that project schedule time

can be adhered to.

Should any inspected or tested Goods fail to confirm to the Specifications, the Client may

reject the same and the Contractor shall either replace the rejected Goods or make all

alterations necessary to meet specification requirements free of cost to the Client. The

tenderer shall be responsible for communication & co-ordination between all supplier

for the compatibility of the various electrical & mechanical equipments. If some data

or specification is missing/misleading then the on NMC’s request, the tenderer shall

provide the same in the good interest of the project without additional cost.

The Client’s has right to inspect, test and, where necessary, reject the Goods after the Good’s

arrival at site and shall in no way be limited or waived by reason of the Goods having

previously been inspected, tested and passed by the Client or its representative prior to the

Goods’ shipment from the manufacturer Place/country of origin.

Approvals or passing of any inspection by the owner or his authorized representative shall

not, however, prejudice the right of NMC to reject the material if it does not comply with the

specification when erected or give complete satisfaction in service.

BOTH TPI AND CLIENT INSPECTION ON:- LT Panels, UPS, Cable, Light Fixture, ElV System&

Equipment (CCTV etc..)

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Special conditions of contract for electrical work

1) Equipment & Machinery on Work Site

The contractor shall provide and maintain in working order power driven machines like welding,

drilling machine, drilling machine to make a precise hole in RCC wall, Diamond Cutter, zari cutters,

meggar (H.V. & L.V.), multimeter, continuity tester, Lux Meter, Earth Resistance meter etc… till the

completion of work.

2) The quantity for measurement will be actual quantity used in electrification:

 The contractor shall bear all incidental charges for the storage and safe custody of the

materials at site at his own responsibility.

 The contractor shall make arrangement at the site of works for safe custody of materials to

protect from damage by rain, dampness, fire, theft etc.

 In case any materials get damaged the contractor shall replace the same at his own cost.

 The contractor shall furnish to NMC sufficiently in advance a statement showing his

requirements of quantities of materials to be supplied by Owner if any and the time when he

will require the same.

 A day-to-day account of the material supplied by Owner/Contractor shall be maintained by

the contractor in the agreed Performa.

3) NMC/Employer will provide operative instructions on regular basis related to project during

contract execution period, which are not covered in this tender document. Contractor and his

staff at site shall comply all these instructions.

4) Client's and Design Consultant’s approval will be final in all concerned matters.

5) All correspondences between contractor and architect will be through client/PMC, and All

correspondence with Client \ PMC should/must be cc to Design Consultant.

6) The Electrical contractor must be licensed Electrical contractor.

7) The Electrical contractor must have available all kind of necessary equipment’s at site.

8) The Electrical contractor should get approval prior to appoint any sub agencies for specialized

jobs. Client /Consultant/Architect have right to reject any contractor at any stage of project.

9) It is required that all insurance formalities & workman’s compensation policy should be followed

by the contractor.

10)All HT cable jointer should possess necessary license for HT cable jointing/termination and

should be well experienced with similar work.

11)The contractor will have to provide senior Electrical site engineer during the execution of work

12)All wiring person must be in possession of wireman license.

13)Any kind of junction box plates should match the Wall / slab colour i.e. on Exposed RCC wall /

Slab – Provide Cement sheet as a plate, On wooden wall / False Ceiling – Provide wooden, On

painted wall – Same colour acrylic / painted wooden or as per Instruction of Architect.

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14. IT ELV NETWORK INFRASTRUCTURE: Technical Qualification for SYSTEM INTEGRATOR

( Supplier + Integrator )

Technical & Financial Qualification & Certifications

This document aims at collecting brief information about techno-commercial qualifications and

Certifications of your organization. All supporting documents shall be submitted by the bidder

itself. No consortium will be allowed.

The intended criteria are listed below.

QUESTIONS Answer

If answer is yes, please provide certificates or relevant

Permanent BICSI RCDD certified employee on board (not

consultant) (Submit Copy)

Will you appoint BICSI RCDD certified employee as project

ISO 9001:2008 certified for Passive Network

Infrastructure works.

(Certification should be only for Passive Infrastructure works. Yes No

Do you have OEM Certified Employees on board (at least

each)? (Panduit, Molex, Systimax, Siemon, HP, AXIS, Pelco &

(Submit Certificates)

Do you have at least 3 Certified Cabling Test Technician of

any Level – 4 Tester manufacturing OEM?

(Submit certificates)

Supplier / System Integrator should be in IT infrastructure

business since last 5 years (Last year to be counted as 2014).

(A company registration copy must be submitted along with all

tax registration and Shop registration document copies as

Do you have a local registered office / Branch office in Gujarat?

(Must submit Gujarat Tax registration details as proof) Yes No

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Average Annual Turnover (Audited) for last 3 Financial

years from IT Infrastructure business only should be

more than INR 3 Cr. (Three Crore)

(Average Annual turnover from Passive Infrastructure Business

only. Financials should be of only one/single company / entity

under which bidder is bidding for the work and bidder should

submit company PAN card and Company registration certificate.

Partnership or consortium will not be allowed) (submit audited

financial results)

Have you executed large scale IT Infrastructure works for

a University campus or Similar facility through a single

(If yes submit PO / contract copies of passive infrastructure as

1. Experienced Project Manager must be appointed full time at

the site for a complete period of project execution. From the

date of issuance of PO till site handover.

2. Daily work permit and Weekly meeting along with necessary

approvals required as per ABFPL

3. All safety and security is to be considered by SI on their own

a. Full harness Belts

b. Safety Helmet

c. Safety Jacket

d. Safety Shoes

e. Safety Goggles

4. Scaffold must be used to work at height above 2 Meters.

Scaffold must have hard wooden platform.

a. Side barricading is must while using the scaffolding at any

b. Timber Lift will not be allowed

5. Boom Lift must be used to work at height above 25 Ft.

6. SI must appoint One Full time Safety Engineer at site till the

site handover. Safety engineer must provide training to all

engineers every day at the assembly area.

7. Hand gloves must be used for grinding or metal cutting activity

8. Use of F-15 crane for loading, unloading the material at the site

9. Security of the materials / personal will be in Supreme scope of

the vendor / SI

10. All the engineers / Team members / Labourers must be

covered under health & general insurance. Also all engineers

must have PF accounts.

11. Hard Barricading must be used at all outside works in the

campus like HDPE / DWC duct laying, Digging, Chamber

construction etc. Without Hard Barricading no work will be

allowed in the trenches

12. Photo ID Cards must be issued to all level of Site Personnel

employed by Contractor.

13. Emphasis shall be given to the sub contractor who has already

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completed similar kind & Magnitude of projects

Contractor shall inform and get approval of the employer in writing about the

purchase rates and source of supply of the items listed under basic rate before

placing the order. Material shall be purchased directly from manufacturer or their

authorized main stockiest / supplier. The contractor shall get approval of such

rates from NMC at least minimum one month in advance of placing the order of the

relevant material. Employer reserves the right to negotiate and finalize the rates of

the items listed under basic rate items directly with the supplier / authorized

The contractor shall prepare and submit the statement of basic rate difference for all

relevant items (Performa of the statement is given below) with each running bills

and final bill. The supporting documents like approved rate quotation, delivered

quantities, invoice received from supplier, payment details etc. as required by NMC

shall be attached with this statement for Employer’s verification and record. The

amount of basic rate difference shall be claimed in every running bill. Final

adjustment can be made during final bill after proper reconciliation of total executed

quantities and material supplied quantities. Contractor is responsible for payment

to vendor within 15 days of delivery at site.

It is possible that for each type of the fitting various rate fittings will be selected.

No other component of cost as stated in the Performa below shall be considered for

payment or recovery of material listed under basic rate item. Refer table below for

deriving amount of basic rate difference payable or recoverable.

For the basic rate items, if negotiated rate is lower than basic rate then calculation at

payable item rate shall be reduced by percentage rate and basic rate. While the

negotiated rate is greater than the basic rate, then the only difference of negotiated

rate & basic rate will be considered for payment. i.e. the item rate will not be changed

except only the net difference between basic rate and negotiated rate will be

considered for payment without any additions.

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Clause Reference with

respect to section

Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: Deputy Municipal Commissioner, Navsari Municipal

Corporation (NMC), Navsari

Address:The Deputy municipal commissioner, Navsari Municipal

Corporation(NMC), Navsari.

Name of authorized Representative (will be intimated later)

2. The Engineer is: Section Officer, Navsari municipal Corporation

(NMC), Navsari.

Name of Authorized Representative: Deputy municipal

commissioner, NMC

3. The Defects Liability Period is 1 year from the date of [CL.1.1&33]

4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]

to proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]

11 Months after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

Milestone 1 i.e. 25 % 83 days.

Milestone 2 i.e. 50 % 165 days.

Milestone 3 i.e. 75 % 248 days.

Milestone 4 i.e. 100. % 330 days.

6. The Site is located at as mentioned in the name of work. [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

Construction of New Civic Center under Navsari Municipal

Corporation (NMC)

8. The works consist of Building Works with items as per [CL.1.1]

B.O.Q. The works shall, inter alia, include the following, as

Specified or as directed:

Site clearance; setting – out and layout; widening of existing

carriageway and strengthening including camber corrections;

construction of new road/ Parallel service road; bituminous

pavements remodeling/construction of Junctions, intersections,

bus bays, lay-bays; supplying and placing of drainage Channels,

flumes, guard posts and guard other related items;

construction/extension of cross drainage works, bridge,

approaches and other related stones; protective works for

roads/bridge; all aspects of quality assurance of various

components of the works; rectification of The defects in the

completed works during the Defects Liability Period; submission

of “As- built’’ drawings and any other related documents; and other

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