SURFACE TREATMENT OF SPARE PARTS 32 TYPES

Protective finishing on the fabricated items supplied by HAL, Barrackpore to be carried out as per drawing and process sheet supplied by HAL Barrackpore Division.

Any alternative technology/methodology may be used on the part, only after prior approval of HAL process planning/methods. Any minor amendment/notifications in the parts as issued by HAL process planning/design/methods departments at later date will be incorporated by supplier at no additional cost.

Inspection & acceptance of component will be carried out in HAL premises and acceptance will be certified by HAL, Inspection Department.

Items may be given to supplier based on P.O. placed for protective finishing on staggered basis as per HAL, BKP requirement. After protective finishing, items to be returned by the supplier within 4 weeks from the date of receipt of items on which protective finishing to be done at their end.

Supplier has to certify that they have used same item which was supplied by HAL for protective finishing to them.

Inspection & acceptance of component will be carried out in HAL premises and acceptance will be certified by HAL, Inspection Department.

Supplier has to declare that they will be held responsible if any failure/discrepancy occurs due to failure in protective finishing in future and HAL will have full authority to take appropriate action against them.

Supplier should ensure availability of relevant HPS (which is mentioned in the connected MPS) during submission of quotation. If not availaible, Supplier should collect the HPS from HAL, Barrackpore before submission of quotation.

Supplier should maintain the thickness of plating as per HPS provided if not specifically mentioned in MPS. Supplier has to submit report mentioning thickness of the plating.

Supplier should submit work done report, process sheet endorsed with all columns filled with complete details along with the item.

Process Validation for special processes to be carried out as per requirement of AFQMS / AS 9100 D, wherever required. The actual validation process is to be carried out at Supplier premises with all arrangement (to be made) by vendor. HAL QC personnel may witness the same and coordinate the process validation record.

Supplier's respective processes should be NADCAP / DGAQA approved and supplier should submit approval copy of DGAQA or NADCAP for chemical processing job at the time of submission of their offer.In cases, where facilities for the designated surface treatment processes as per tender are available with the supplier but without HAL or DGAQA or NADCAP approval, those unapproved facilities will be vetted by HAL Barrackpore QC dept. and/or DGAQA in the technical evaluation stage and accorded approval for acceptance of offer.

Items should be dispatched in Aerospace standard packing with proper identification tag in a suitable packing qty per pack as per the size and qty of the item.

FIXTURE LJF-488 required for Hard Chrome Plating of 'ROTATING DISC' P/n: 150903003003-P will be provisioned by HAL. Supplier has to return back the item after closing of PO.

Item 'ROD ASSY', P/n: 31301341104-P will be undergoing two (02) types of surface treatment operations (Oprn nos.130 & 150).Both these oprns to be carried out by same supplier and will be treated on package basis. Other items will be treated line item wise.

Each inventory part no. is having suffix -P which signifies external operation to be carried out as per Drawing & MPS provided by HAL, Barrackpore.

For any technical clarification or understanding the job, supplier may visit HAL, BKP before submitting the quotation.

PLACE:

ANNEXURE V

PRICE BID

Name of the Sub-contractor:

Enquiry No. :

Quote Ref. :

PSH113696A-2-P

PSH113696A-3-P

TOTAL VALUE (in Rs.)

Total value in Words (Rs):

Packing & Forwarding if any (%)

GSTIN Number

HSN/SAC code as applicable

GST as applicable (%)

Others (to be specified below) (%)

BANK DETAILS (Name & address of the Bank, Account No., IFSC code & type of A/c) Sub-contractor to send a bank details duly verified by bank. If it is submitted earlier, then only bank details to be mentioned.

ADDITIONAL CLAUSE (If any)

Note: 1. In case additional conditions are required, the same will be enclosed separately. 2. Price Bid is to be uploaded strictly in the Price Bid format as per the above EXCEL SHEET. 3. Sub-contractors are required to fill the fields in Yellow colour only in the Price Bid format. Columns containing SL. NO., PART NO, PART DESCRIPTION, REMARKS and QTY. (In Nos.) of Price Bid format are not to be altered/corrected.

ANNEXURE VI

JOB WORK DETAILS SUMMARY

Name of Sub-Contractor

Tender No

PARTS DETAILS:

PSH113696A-2-P

PSH113696A-3-P

ANNEXURE IV

ACCEPTANCE OF TERMS & CONDITIONS

Name Of the Sub-contractor:

Tender No.:

Price

b) Sub-contractor has to quote for the operation nos mentioned in ANNEXURE-I w.r.t. Master Process Sheet All other operations as per approved MPS is under the scope of HAL Barrackpore. The quotation submitted should be considering any special tooling cost and the value of scrap generated during fabrication/machining. The Scrap need not to return to HAL Barrackpore.

c) Prices are firm and fixed till the delivery of all items as per the order. Prices quoted should be inclusive of all taxes/GST and statuary duties. Taxes/GST, Duties OR any other Government/statutory levies should be clearly indicated separately. We do not issue Form ‘C’ / Form ‘D’ / Form 37. Bidder should invariably indicate the rate at which these are payable otherwise price quoted shall be considered to be inclusive of all the above elements. Any claim on the above by bidder subsequent to placement of order will not be entertained. If these elements appear in the quotation and there is revision in the applicabletaxes/GST rates, Duties or any other Government/statutory levies as per norms, the same will be honored as per prevaling rates at the time of delivery with respect to accepted & acknowledged delivery schedule.

d) Surface Treatment of items to be done with items supplied by HAL Barrackpore Division as per Scope of Work ANNEXURE I as per drawing and Master Process Sheets (MPS).

Delivery Schedule

Payment term

Validity of offer

Issue of material

Packing, Forwarding and Transportation

b) All the transportation from sub-contractor including receiving items at Barrackpore Divison stores, intermediate movement in case of rework has to be borne by the sub-contractor.Only Transportation from HAL Barrackpore Division to sub-contractor will be borne by HAL.

Tooling

Prerequisites for Tender Acceptance

Technical requirements & process approval

b) All items to be surface treated as per the HAL supplied controlled drawing and approved Process Sheets/Plan. These process sheets/plan to surface treat the part/component assembly are to be prepared by Sub-contractor and submitted to HAL-Methods Engineering department for approval before actual surface treating of these items.

c) Any alternate technology / methodology can be used for surface treating these parts only after prior approval of HAL Process Planning/Methods. Any minor amendment / notifications in the detail parts as issued by HAL Process Planning / Design Departments at later date will be incorporated by Sub-contractor at no additional cost.

d) Each Inventory part no. is having suffix -E which signifies external operations to be carried out as per Drawings & MPS provided by HAL, Barrackpore

Undertaking with supplies

b) Vendor has to declare that they will be held responsible if any failure/discrepancy occurs due to mismatch of items in future and HAL will have full authority to take any appropriate action against them.

Preservation of Items & drawings

b) HAL supplied items,drawings and other documents are sole property of Barrackpore Division and needs to be preserved till the completion of purchase order and to be returned to HAL Barrackpore Division after completion of order.

Quality / Inspection

b) HAL Quality Assurance will examine and certify the First Article Inspection at HAL, and give their acceptance. Production batch to be started only after acceptance of first off components by HAL.

c) Sub-contractor shall carry out detailed self inspection along with profile projector/CMM report for critical dimensions wherever neccessary on all these parts and record 100% dimension for each item and offer to HAL inspection for clearance and acceptance. However, if necessary HAL will depute an inspector and accept the components at Sub-contractor's premises. The decision of HAL inspector will be final.

d) Sub-contractor shall inform if any non- conformance noticed during surface treating or during dispatch of products to HAL.

e) Vendor should submit the MPS duly filled and signed, to HAL along with each supply. The Process sheet has to be prepared in accordance with HAL provided Route Book by the Sub-contractor and approved by HAL-Methods Engineering department .

f) Pre-dispatch inspection will be done by HAL QA inside Sub-contractor's premises if required. The report furnished by HAL Barrackpore Division Inspector will be final and binding on Sub-contractor. The Sub-contractor shall provide inspection facilities free of charge. The intimation regarding readiness of items should be given by the Sub-contractor in writing seven days in advance in order to enable HAL Barrackpore Division to depute inspector to carry out inspection. Final inspection & acceptance of components will be carried out in HAL’s premises.

g) Authorized representatives of HAL/our customer and Regulatory authorities like DGAQA and DGCA have the right to acess the facilities and applicable records during the execution of contract.

Rejection allowance / rework

Liquidated damages

Indemnity Bond

Risk purchase

Omnibus Non Disclosure Agreement

Parallel agreement / contract

Termination of contract

Jurisdiction

Counter Terms and Conditions

Sub-contracting / Sub-letting

Modification & Improvements/ Drawing changes

b) Sub-contractor should notify HAL, incase of chage in product and/or process definition and, where required shall obtain approval from HAL.

Warranty

Appropriation

Applicable Law

Arbitration

Work & Payment During Arbitration

Fall Clause

b) If at any time during the said period, the Seller reduces the sales price, sells or offer to sell such stores to any person(s) organization including the purchaser or any department of Govt. of India or State Govt. and any statutory undertaking of the Govt. of India / State Govt. as the case may be, at a price lower than the price chargeable in the order, Seller shall henceforth notify such reduction / sales or offer to sale to Hindustan Aeronautics Ltd., and the price payable in the order for the stores supplies after date of coming into force such reduction or sale or offer to sale shall stand correspondingly reduced.

Response/ Regret

Applicability of terms & conditions

Despatch Documents

b) The vendor has to mandatorily indicate the applicable GST rate separately in the invoice at the time of delivery. Also the vendor has to indicate the HSN/SAC (Service Accounting Code) as applicable in their invoices. Separate invoices to be submitted against each delivery challan (DC) at the time of delivery. There shall be a separate DC for each part loaded against HAL material gate passs (RMGP)/Despatch advice (DA). Work Order No., HSN/SAC code, Quantity, RMGP/DC No., P.O. No. to be mentioned in the documents wherever applicable. Quantity on documents shall match with delivered quantity. Vendor may please adhere to the above guidelines while preparing the dispatch documents.

In the event the values in figures and in words do not match, the values in words would be considered as final.

HAL, Barrackpore Division reserves the right to reject, partially or fully, offers received. HAL, Barrackpore Division also reserves the right to modify (by adding or deleting)/relax any of the tender condition/give some time for compliance after opening of Technical bid if feel necessary for competitive offer or for smoothness of execution of order without asserting any reason to any contractor.

Late / Delayed Offers Will Not Be Considered.

If purchase order is not placed on you, you should positively return back the drawings/technical specifications provided to you by HAL Barrackpore division.

The participating MSEs in a tender, quoting price within the band of L1 + 15% may also be allowed to supply a portion of the requirement by bringing down their price to the L1 price, in a situation where L1 price from someone other than MSE. Number of vendors to supply at L-1 rate and terms provided bidders other than L1 agree to L1 price : 1. 2 in the ratio 50%:50% 2. 3 in the ratio 40%:30%:30%.

Please mention about the status of your firm or company whether: (A) MSE (B) Small Scale Industries (SSI) (C) Ancillary Unit (D) Large / Small (E) Agent (F) Stockiest (G) General order Sub-contractor (Please indicate your Registration Number).

In case of MSME vendors, please mention whether they are SC/ST unit or not? If yes, suitable certificate to be enclosed.

Sub-contractor to send bank details duly verified by bank. If it is submitted earlier, then only bank details to be mentioned here.

All other general terms and conditions as per Annexure-III are acceptable. However, Terms & Conditions mentioned in Annexure-IV will supersede the same mentioned in Annexure-III.

PLACE :