Fabrication, Erection and Repairing work of Lignite Receiving Hopper 2, conveyor 1 receiving chute & coffin box as per scope of work of Pyrite Separation Plant installed at Lignite Project, Bhavnagar

Brief Description of work Fabrication, Erection & Repairing work of Lignite Receiving

Hopper, conveyor 1 belt receiving chute & coffin box as per scope

of work of Pyrite Separation Plant installed at Lignite Project,

Period of contract The period of contract will be of 21 days from the date of acceptance

Rs. 36,000/- (Thirty Six Thousand Only) in any one of following form

Ø DD in favor of GMDC Ltd. Payable at Bhavnagar.

Ø Digital Mode, please note if payment is made through Digital

EMD (Earnest Money Mode kindly submit the receipt of the same in the attached

Deposit) documents. RTGS details for payment (Annexure-B)

Ø ICICI Bank, Bhavnagar Branch,

Bhavnagar Account Number:

Ø IFSC: ICIC0000272

Rs. 1500/- (Rupees O n e T h o u s a n d F i v e H u n d r e d Only) plus

GST @18% aggregating to Rs. 1770/-payable by Demand Draft drawn

Tender Processing Fee

in favor of “GMDC Ltd.” payable at Bhavnagar.

Commencement of

Last date for download

the tender 25 May up to 15.00 Hours

Last date of submission

25 May 2026 up to 15.00 Hours

of bid through online

Last date of submission of

physical documents

i.e. EMD, Tender 25 May 2026 up to 17.00 Hours at Lignite Project, Bhavnagar Office.

Processing Fee etc.

Date and time for

online opening of 26 May 2026 at 11.00 Hours onwards

preliminary bid.

1. GMDC reserves absolute right/discretion to accept and/or reject any or

all the tenders received or invite fresh bid at any stage or split the work

between more than one Bidders as the case may be.

2. The Bidders are required to quote the rate strictly as per the terms and

conditions mentioned in the Tender document. Conditional tender shall

not be entertained and will be rejected summarily without assigning

any reasons, whatsoever.

3. GMDC may issue amendments/corrigendum in the tender documents,

schedule, forms etc. at any time during the period between publication

of notice and submission of bids of the tender on website. The Bidders

in their own interest are advised to visit the website regularly till the

last date of submission of the bid. No separate newspaper

advertisement will be released for amendments/corrigendum.

General and Important

4. GMDC reserves the rights to modify or alter any Condition of the

Terms and Conditions

5. The Bidders are advised to submit their price bid online on

https://gmdctender.nprocure.com only. Physical price bid shall not be

accepted and shall be rejected summarily without assigning any

reasons, whatsoever.

6. Failure to submit bid online in stipulated time due to any reason

whatsoever by any Bidder shall result in disqualification of bid. In such

circumstances, bid submitted physically along with supporting

documents, tender processing fees, EMD amount etc. shall not be

considered as bid submitted and the same will be returned back to the

Bidder without opening the same. GMDC reserves the right to take

suitable decision in this regard.

1 Purpose of the Document

The Tender document floated by GMDC (Gujarat Mineral Development Corporation Limited), A

Government of Gujarat Enterprise is to select a Successful bidder would be responsible to repair lignite

receiving hopper successfully by their expertise lignite project, Bhavnagar at the quoted commercials

and executed contract terms & conditions.

Gujarat Mineral Development Corporation Limited herein after referred to as GMDC, a Government

of Gujarat Enterprise, is a pioneer company in the field of mining for more than five decades, catering

to the needs of the minerals and solid fuel for the industries based in Gujarat. GMDC’s mining

activities are spread all over Gujarat. It is currently dealing in minerals like Lignite, Bauxite,

Fluorspar, Ball Clay, Silica sand and Manganese. GMDC has also set up a 250 MW lignite based

Thermal Power Station at Nani Chher in Kutch, Wind power plant of 200 MW at Maliya, Jodiya,

Godsar, Bhanvad, Bada, Varvada, Rojmal and Solar Power plant of 5 MW at Panandhro Project.

3 Location of Work

The work is to be carried out at GMDC Ltd., Lignite Project, Bhavangar mine located at Village

Tagdi, Post Malpar, Bhavnagar, Gujarat state.

4 General Instructions to Bidder

The section aims to provide guidelines/Instructions for Bidders, to be used while submitting the

Cost of Bidding

The Bidder will bear all costs associated with the preparation and submission of its bid and

GMDC LTD., will in no event or circumstance be held responsible or liable for these costs,

regardless of the conduct or outcome of the bidding process.

The Bidder is expected to and shall be deemed to have examined all instructions, forms, terms and

specifications and other information in this Tender Document. The bid should be precise, complete

and in the prescribed format as per the requirement of the Tender Document. Failure to furnish all

information required by the Tender Document or submission of a bid not responsive to the Tender

Document in every respect will be at the Bidder’s risk and may result in rejection of the bid.

GMDC LTD. shall at its sole discretion be entitled to determine the adequacy/ sufficiency of the

information provided by the Bidder.

Clarification of Bidding Documents

GMDC LTD. shall make best efforts to respond to any request for clarification of the Tender

Document. The response/clarification shall to the extent possible be made in writing.

Amendment of Tender Document

At any time before the deadline for submission of bids, GMDC LTD may modify the tender

Document for any reason, whether at its own initiative or in response to a clarification requested

by a prospective Bidder, modify the Tender Document by amending, modifying and/or

supplementing the same. Any amendments/modifications in the tender document would be

displayed on GMDC Web Site/n-procure website and all such amendments shall be binding on the

Bidder without any further act or deed on GMDC LTD part. In the event of any amendment,

GMDC LTD reserves the right to extend the deadline for the submission of the bids, in order to

allow prospective Bidder reasonable time in which to take the amendment into account while

preparing their bids. GMDC LTD may at its sole discretion, extend this deadline for submission

of bids by amending the bid documents.

Contact Details

All inquiries concerning this procurement is to be addressed to the following:

General Manager (Project)

Gujarat Mineral Development Corporation Ltd.

Lignite Project, Opp. IOC bottling plant, Vill.: Tagdi, Post:Malpar, Bhavnagar

Contact no. 9727792698, 9099952382 E-mail: [email protected]

www.gmdcltd.com

Language of Bid

All Proposals and various documents related to these Proposals should be in English Language.

All correspondence between GMDC LTD., and the Bidder would also be in English Language.

Supporting Documents and Printed Literature furnished by the Bidder may be in another Language

provided the same are accompanied by an accurate translation in English Language.

Any bid received by GMDC LTD., after the deadline for submission of bids prescribed by GMDC

LTD., summarily rejected. GMDC LTD. shall not be responsible for any postal delay or non-

receipt /non-delivery of the documents. No further correspondence on this subject will be

Right to Accept Proposal

GMDC LTD., reserves the right to accept or reject any Proposal, and to annul the Proposal process

and reject all Proposals at any time prior to award of contract, without thereby incurring any

liability to the affected Bidder or any obligation to inform the affected Consortium of the grounds

for such decision.

Bidders advised to visit the site to study the actual working conditions, before submission of the

bid and shall have to submit the site visit declaration in the prescribed format. The

information/details given in the tender document are only to describe the magnitude of work and

are for mere guidance to the Bidders.

Any neglect or failure on the part of the Bidder in obtaining necessary and reliable information

upon the foregoing or any other matters affecting the contract shall not relieve him from any risks

or liabilities or the entire responsibility from completion of the work at the contracted rates and

time in strict accordance with the contract documents.

Period of Validity of Bids

Bids shall remain valid for 180 days after the date of bid opening prescribed by GMDC LTD,

pursuant to the Tender schedule mentioned in this document. In exceptional circumstances, GMDC

LTD. may solicit the Bidder’s consent to an extension of the period of validity. The request and

the response thereto shall be made in writing. Extension of validity period by the Bidder shall be

The Successful bidder shall not to assign or sub-contract any portion of this work to any

vendor/contractor.

Consortium / Joint Venture

Consortium / Joint Venture are not allowed.

Nothing in this contract shall entitle the Bidder to claim additional payment against the work

executed or being executed or likely to be executed upon the change in law by Government of

India or State of Gujarat as regards any taxes, liabilities arising out of work contract, judgments

of court etc. That nothing under the said laws shall create any additional liability on the GMDC

over and above that set out herein. That unforeseen circumstances in the working of the said

contract shall not entitle Successful Bidder to abandon or demand additional payment under a

different head not originally mentioned herein and hence nothing except what is contained in the

present contract shall constitute binding obligations between parties.

That no communication preceding or following the present tender shall have any bearing on the

terms and conditions set out herein. That no contract, promise or obligation shall arise out of the

said communication, over and above what is set out herein above. That the terms contained

herein constitute the entire bargain between the parties and shall not be interpreted in the light

of commercial correspondence between the parties.

The Bidder should submit the declaration regarding unconditional acceptance of all the terms

and conditions of the Tender document including Annexure and corrigendum if any and it has not

enclosed any conditional offer as per FORM PD provided in the Tender Document.

GMDC is authorized to take suitable decision and action in case of requirement to amend/alter the

contract conditions/quantities of the works/ extension of the contract period/allotment of

additional works/revision of the rates of the work etc. if necessary, in the interest of GMDC.

The Successful bidder shall not change the constitution of the firm/name during the currency of the

contract without prior approval of GMDC. Upon such change in constitution and/or name,

Supplementary agreement to that effect shall be executed and if the SD is submitted in form of

BG/FD than fresh BG in the name and/or constitution shall be submitted failing which necessary

action as deemed fit by GMDC shall be taken.

Period/allotment of additional works/revision of the rates of the work etc. if necessary, in the interest

The Successful bidder shall not change the constitution of the firm/name during the currency of

the contract without prior approval of GMDC. Upon such change in constitution and/or name,

Supplementary agreement to that effect shall be executed and if the SD is submitted in form of

BG/FD then fresh BG in the name and/or constitution shall be submitted failing which necessary

action as deemed fit by GMDC shall be taken.

5 Earnest Money Deposit

A non-interest bearing Earnest Money Deposit Rs. 36,000/- (Rupees Thirty Six Thousand Only)

in any one of following form

Ø Demand Draft in favor of GMDC Limited Payable at Bhavnagar.

6 Tender Processing Fee

The Tender Processing Fee is to be paid at the time of submission of supporting document of

technical bid in the form of demand draft/ Pay Order of Rs. 1500/- plus GST @ 18% aggregating

Rs 1770/- as mentioned in tender notice in the sealed technical bid cover. If the amount mentioned

in the DD/ Pay Order is found short, the tender will not be considered for scrutiny and will be out

7 Security Deposit

Security Deposit is measure of liquidated damages sustained by GMDC for not performing the

contract satisfactorily. Nothing herein above shall disentitle GMDC from claiming the damages

actually sustained in the value over and above the Security Deposit.

The successful bidder shall submit security deposit of 5% of the total contract value excluding

Goods & Service Tax (GST) at within 07 days from the date of receipt of LOI in any one of

Ø Demand Draft in favor of GMDC Limited Payable at Bhavnagar.

It shall be refunded to the Successful bidder, within a period of three months after satisfactory

completion of the work and removal of equipment, tools tackles, campsite etc, and the due

fulfillment of all the terms and conditions of the contract.

The SD deposited by the Successful bidder may be forfeited if the successful bidder fails to adhere

to fulfill the conditions of work order.

Security deposit shall not bear any interest under any circumstances. Security Deposit is a measure

of liquidated Damages sustained by GMDC for not providing the manpower, tools and tackles as

required as per the contract.

GMDC will reserve the right to recover the charges or the liquidated damages from the Security

Deposit in the following circumstances-

If the successful bidder or its employees causes any damage or destroy any property belonging

The shortfall amount of all compensations, penalties and other sums of money payable by the

successful bidder or recoveries to be made under the terms of this contract which is due but not

paid by the successful bidder in full, etc. Any other dues on account of statutory compliance.

8 Procedure for Submission of the Bid

Offers prepared in accordance with the procedures enumerated below.

Bid should be submitted online at www.nprocure.com on or before the last date and time as

prescribed in this tender.

The Bidder should submit their bids in THREE parts, these are

Pre qualification bid (Details of EMD and Tender Processing Fee),

Price Bid (Form-PH) – On line only

Manual price bids or the bids submitted by telex/ telegram/ fax/ e-mail etc. will not be accepted

under any circumstances. No correspondence will be entertained on this matter.

Bidders are advised to follow the ‘Instructions for Bids Submission’ given annexure “A” for e-

submission of the bids online through n-procure.

Documents should be submitted as per check list given in form “PA” through off-line in the sealed

cover super-scribed as Technical Bid for Tender Number GMDC/PYRITE/BVN/01/24-25 and

Name of work: “as mentioned in documents”

Bids must be submitted as per the schedule (date & time) indicated intender notice.

9 Eligibility and Qualification Criteria of Bidder

The Bidders should have following minimum experience of having successfully completed similar

works during last 7 (seven) years ending on last day of March 2026 (i.e. period from 01.04.2019 to

A. Three similar completed works each having amount of Rs 6,00,000/- or more during last

B. Two similar completed works each having amount of Rs 7,00,000/- or more during last

C. One similar completed work having amount of Rs 9,00,000/- or more during last 7 (seven)

Similar works means Bidder must have experience in structural steel material related works/fabrication

related works/AMC in mechanical maintenance/works as contractor in large industry for coal or lignite

mine / thermal power plants /manufacturing unit or more carried out under a single LOI / work order /

Capabilities: Bidder must also have experience in the structural steel installation /maintenance /

fabrication related works in big industries.

Bidder shall submit the details of work completed in FORM PC as provided in the Tender Document

for relevant portions of the work order /Contract / completion certificate for Contracts undertaken. In

case the client serviced is confidential, the Bidder shall provide a self-certification with document

evidence including work order / relevant sections of the contract / agreement. In case the similar work

has been done in-house, self-certification with a logical methodology to assess the value of the work.

Bidder must have an average positive Net Worth for financial year of 2023- 24, 2024-25, 2025-26.

A certificate from Chartered Accountant regarding financial capacity shall be submitted asper

format provided in FORM PC of the Tender Document.

Site Visit Certificate

The Bidder should give a declaration of site visit as per the format provided in FORMPG of the

Tender Document. Bidder shall visit at site to understand the work and obtain certificate from

10. Blacklisting of the Bidder

The Bidder or its directors have not been blacklisted by any Government Organization. The Bidder

will submit a declaration to this effect as per the format provided in FORM PD of the Tender

Document. If at any time such declaration is found false, the bid will be rejected or if the contract

work is already awarded, it will be terminated forthwith without payment of any compensation and

the EMD/SD will be forfeited.

11. Evaluation of Bids

11.1 Completeness of Bids

GMDC, will examine the bids to determine whether they are complete, whether they meet all

the conditions of the Tender Document and Technical Specifications, whether any computational

errors have been made, whether required sureties have been furnished, whether the documents

have been properly signed, and whether the Bid Documents are substantially responsive to the

requirements of the Tender Document.

11.2 Tender Clarifications

The GMDC may at its discretion, seek from any or all bidders, clarifications on his/their bids,

including technical information, documents and materials after technical bid opening but before

opening of commercial bid.

11.3 Rejection of Bid

A bid that does not meet all eligibility criteria or is not responsive shall be rejected by GMDC.

Submission of false or incorrect information, history of delayed work, reports of unprofessional

conduct, among other things, shall be sufficient grounds for disqualification in technical bid.

11.4 Opening of Bids

Technical bids will be opened after verification of receipt of payment towards Tender Processing

Fee and EMD. The eligible bidders will be able to view the technical bids after opening of

technical bid. On verification of the supporting documents; technical qualification of the bidders

will be assessed. The eligible bidders will be communicated the date and time of on line opening

of price bids by fax or telephone or email or SMS. However, all successful the bidders will be

able to view the price bids online on their computers after opening of price bid.

11.5 Selection of Bidder

The contract will be awarded to the bidder who stands L1 in total price. The GMDC

reserves its right to reject any or all tenders or split the job between more than one bidders without

assigning any reason and thereby without incurring any liability to the affected successful bidder

or Bidders or any obligation to inform the affected successful bidder or successful bidder’s of

the grounds for GMDC Ltd., action/decision.

11.6 Negotiation

It is essential for the successful bidders to quote the lowest price at the time of making the offer in

their own interest. GMDC, however, will have the discretion to choose to enter any price

negotiations or not.

11.7 Acceptance of LOI

GMDC, on acceptance of the offer, will issue Letter of Intent to the successful bidder; who will

be required to confirm its acceptance of the LOI within 10 days from the date of receipt. If he

does not accept the LOI within stipulated time period, the amount of the EMD paid will be

forfeited and necessary further actions may be initiated as may be deemed fit by the GMDC.

The Successful bidder shall have to submit the Security Deposit with 10 days from the date of

LOI. The Successful bidder shall submit the Security Deposit in the manner prescribed in this

Tender Document. In case of failure to submit the security deposit, the amount of EMD will be

forfeited and necessary further actions may be initiated as may be deemed fit by the GMDC.

Infrastructure arrangement

While the GMDC will arrange for the accommodation and food for Successful Bidder’s

personnel deployed in the Plant on the basis of availability and on a chargeable basis, in case

infrastructure is not available, the Successful Bidder shall be responsible for arranging the same

for the entire course the Overhaul.

12. Scope of Work

This contract outlines the responsibilities of the Successful Bidder, which have been

categorized into two key components: Removing / Repairing of old structure and Fabrication,

Erection & repairing work of lignite receiving hopper -2, conveyor-1 belt receiving chute &

coffin box and Technical Supervision at the GMDC site during fabrication, erection/

installation / assembly / repair work. GMDC shall supply following required structural

materials to successful bidder.

Sr. Material Description /

Quantity in Remarks

No. Specification

I.S.M.B. JOINTS BEAM 300 X Hopper-2 structure-horizontal beam

140 MM and dumper stopper

Hopper and screen supports-all

2 I.S.M.B. 200 X 100 MM 1500 existing channel supports to be

replaced by beams

Both hopper three side sheeting

3 ANGLE 50X50X5

support replacement purpose

PLATE, MOC: M.S. THICK: 03 Grizzly feeder-1&2 coffin box top

MM, STD SIZE plate replacement.

5 M.S.PLATE 12MM THICK 1200 Front slope plate replacement

Hopper screen-front side both screens

6 MS FLAT, SIZE-100X16MM

MS PLATE, SIZE-L 2500 MM X

7 2000 Hopper front face and bottom side

W 1250 MM X THICK 8MM

MS PLATE: SIZE:-L 8 FEET X Grizzly feeder-2 discharge chute

W 4 FEET X THICK 6 MM complete replacement

- Structural materials / steel plates/beam/angle shall supply by GMDC free of cost.

- Successful bidder shall supply the consumables such as welding electrodes, nut & bolts,

cutting & grinding wheels etc. to complete the works at their end of any ISI approved make.

- Require scaffolding materials & installation shall be done by successful bidder at their end.

- Require earth moving equipment such as Hydra / loader, chain pulley block, puller etc. for

execution & completion of the work shall be arranged by successful bidder at their own end

- After completion of work, non-used structural steel materials / scrap shall be a property of

- Successful bidder shall have to follow the rules & regulations such as Gate entry / Gate

pass / work permit / safety norms etc. as per current practice of GMDC.

- Successful bidder shall have to complete the work by following safety norms as follows by

- All the labor laws as per DGMS (Director General Mines Safety) shall be applicable &

follow by successful bidder. GMDC shall not be compromised with safety norms at any

- Red oxide shall be provided by GMDC for painting work on hopper & other structure to

successful bidder, Successful bidder shall carry out painting work as per instruction of

GMDC engineer I/C.

13. Period and Duration of Work

1. The duration of the contract is for a period of 2 1 ( T w e n t y o n e ) d a y s from the date of

acceptance of LOI.

2. In case of any reason including adverse working conditions during execution of the contract that

may compel suspension/closure of the contract, GMDC shall be at liberty to

conclude/postpone/complete/terminate/foreclose this contract. No compensation or payment shall

be made on account of non-completion of the balance qty. work or for whole contract quantity.

Decision of GMDC in this regard shall be final and binding to Bidder.

3. All the activities arising under the scope of the works shall be complied with various

statute/laws/Rules/Regulations etc. including Environmental laws and if the Successful Bidder

fails to comply the laws; it will be done at the risk and cost of the Successful Bidder and expenses

will be recovered from RA Bills of the Successful Bidder.

4. The Successful Bidder shall submit a daily work completion report details in the format as

provided by GMDC EIC.

5. The Successful Bidder shall have to follow all safety norms. The Successful Bidder shall be

responsible for safety of equipment, tools & plants. If any damages are to be done during

execution equivalent amount shall be recovered from bills/security deposit.

6. GMDC shall not be made liable for any damage and /or compensation for the Repairing and

transportation of materials and its associated provided by the Successful Bidder.

7. GMDC reserves the right to review and assess the performance of the work at any time

during the contract period. In case of poor or unsatisfactory performance and/or breach of

any terms and conditions of the contract, GMDC shall have discretion to take appropriate

action including termination of the contract.

14. Liquidated Damages (L.D.)

If the Successful Bidder fails to start the actual work within 07 days from the date of acceptance

of LOI, a liquidated damages @ Rs.10,000/- per day shall be leviable, for a maximum period

of 21 days. If the Successful Bidder fails to start work even after 21 days, the GMDC will be

free to forfeit the EMD and/or SD, or both the EMD and SD and act as stipulated. Other applicable

LD will be applicable as mentioned in the payment terms and schedule.

Under any circumstances GMDC shall not be liable to pay any compensation to the Contractor.

Overall cap on the total LD shall be 10% of the contract value.

Insurance –The Successful bidder shall take full responsibility to take all precautions to

prevent loss or damage to the works or part thereof for any reasons whatsoever (except for

reasons which are beyond control of the Successful bidder or act of God, e.g. flood, riots,

war, earthquake, etc.) and shall at his own cost, repair and make good the loss/damage to the

work so that on completion, the work shall be in good order and condition and in conformity

with the requirements of the Contract and instructions of the Project Authority, if any.

The Successful bidder shall, always during the pendency of the Contract, indemnify the

GMDC against all claims, damages or compensation under the provisions of the Employee’s

Compensation Act and shall take insurance policy covering all risk, claims, damages or

compensation payable under the Employee’s Compensation Act or under any other law

relating thereto.

The Successful bidder shall ensure that the insurance policy/policies are kept alive till full

expiry of the Contract by timely payment of premiums and shall not be cancelled without the

approval of the GMDC. The cost of premiums shall be borne by the Successful bidder, and it

shall be deemed to have been included in the tendered rate.

In the event of the Successful bidder’s failure to effect or to keep in force the insurance

referred to above or any other insurance which the Successful bidder is required to effect

under the terms of the Contract, the GMDC may effect and keep in force any such

insurance and pay such premium/premiums as may be necessary for that purpose from time

to time and recover the amount thus paid from any moneys due by the Successful bidder.

16. Goods & Service Tax

All bidders are required to submit their GST number and date in the bid. Bid received from

unregistered bidder will not be considered and out rightly rejected.

Bidders are requested to quote their rates without GST. GST will be paid/adjusted/reimbursed

to the Successful bidder as per prevailing rates and rules to the extent directly related to the

services rendered OR Goods supplied by the Successful bidder under the said contract subject

to production of documentary proof and Successful bidder will mention the GST amount

separately in the invoice/bill along with SAC/HSN Code under GST.

17. Payment Terms

Payment milestone:

- 20% payment shall be made on mobilization at site with tools, tackles, required

machineries, consumables etc. within 15 days from the starting of work.

- 40% payment shall be made after completion of 80% work successfully out of overall

- Balance 40% payment shall be made after completion of aver all works & submission of

work completion, No Due & No Demand certificates along with final bill.

1.The Successful Bidder shall submit invoices address to General Manager (Project) upon achieving

milestones stated herein above. Authority shall make payment within 15 working days of

submission of invoices upon verifying the milestone for which invoice is submitted subject to

deduction of any damages pursuant to Contract conditions.

2.Applicable GST, over and above approved Lump sum Charges, at the time of invoicing

shall be reimbursed by the Owner upon submission of proof thereof. The risk of

applicability of any taxes, duties, and levies except GST, shall rest with the Successful

3. GMDC shall be entitled to deduct tax at source as may be applicable. The TDS certificate(s)

shall be submitted as per the due date specified in the Income Tax Act.

4. Payment will be done after considering the Liquidated damages, other deductions, if any.

5. payable amount arrived after considering above deduction, will be paid by office of

the G e n e r a l m a n a g e r ( P r o j e c t ) within 15 working days of submission of the

bill along with its details.

18. Statutory Obligations

The Successful bidder shall comply with other statutory provisions of Law. The Successful

bidder shall comply with all applicable laws, ordinances, approved standards, rules and

regulations, and shall procure all necessary municipal and governmental permits, licenses and

inspection and shall pay all fees and charges in connection with the items covered by the

contract. The Successful bidder shall serve GMDC harmless as a result of any in factions thereof.

Successful bidder will be solely liable for all non-compliances. The following are some of

the major Government of India Acts and Regulations to be complied with by the Successful

Bidder. The List is illustrative and not exhaustive.

Ø Indian Mining rules (DGMS) or the Indian Factories Act of 1948 (63 to 1948) and

Amendments and Rules (Amended up to date)

Ø The Electricity Act, 2003 and rules made there under

Ø The Employees Compensation Act 1923 and Amendment Act

Ø The Payment of Wages Act 1936 and Amendment Act

Ø Payment of Bonus Act 1965 and Amended up to date

Ø Contract Labour Regulations& Abolition Act

Ø Interstate Migrant Workmen (Regulations) Act

The Successful bidder shall also indemnify the GMDC against any claims, compensations,

damages, loss, liquidated damages etc. for breach and / or non-fulfillment of the prevailing

Rules and Regulations and other statutory provisions in force from time to time and applicable

to the work during the currency of contract.

If any amount becomes payable by GMDC as a result of any claim or application in terms of the

provisions or non-compliance of provision of the any Acts and the Rules and Regulations, By-

laws or the Orders made there under, applicable from time to time, such amounts shall be

recoverable from the Successful bidder for which GMDC will not be responsible for any

If the Successful bidder commits an act of Bankruptcy or goes into liquidation except for

construction purposes, or if its business is carried on by a receiver, such receiver, liquidator or

any person in whom the contract may become vested shall forthwith give notice thereof in writing

to GMDC and in reasonable time during which he shall take all reasonable steps to prevent

stoppage of performance of the contract, have the option of carrying out the contract subject to

his or their providing such guarantees as may be required by GMDC but not exceeding the value

of the work for the time being remaining unexecuted.

In the event of stoppage of performance under the contract, the period of option under this clause

shall be decided by GMDC considering the situation, provided that the above option is not

exercised, GMDC may terminate the contract by serving notice in writing to the Successful

bidder. The power and provision so reserved to GMDC on taking of the work out of the

Successful bidder’s hands shall apply as far as they may be when the contract is so terminated.

Written notice shall be deemed to have been duly served if delivered to the individual or to

Successful bidder or to the Signing Authority of the GMDC from whom it is intended, or if

delivered at or sent by mail or post, to the last business address known to him who gives the

21. GENERAL CONDITONS

Ø Medical examination of all persons to be employed by the Contractor in the mine area shall

have to be conducted as per law, if required.

Ø All the tools, tackles and equipment proposed to be used in the for execution of works shall be

physically examined by GMDC’s Engineers for verifying its use-worthiness in the mine &

Ø All the persons of the Contractor engaged inside the mine & plant area must wear Helmet and

Shoes. As and when required other personal protective wears shall also be provided by contractor.

Ø The Contractor shall take adequate statutorily prescribed insurance cover for all men and

machinery engaged by him/it for performance of the work at site. Any insurance claim brought

against the GMDC by an individual or by customers or by any such other persons who suffered

damage due to negligence of the Contractor or his employees, the same shall be settled by the

Contractor at his cost.

Ø The Contractor must ensure supervision of the work through duly qualified and competent

persons and must make sure that a responsible Manager/ Engineer/Technician is full time

available on work site to whom GMDC can issue the instruction and who can fulfill such

instructions. Contractor shall depute qualified Manpower.

Ø The Contractor shall not change the constitution of the firm/name during the currency of the

contract without prior approval of GMDC. Upon such change in constitution and/or name,

Supplementary agreement to that effect shall be executed and if the SD is submitted in form of

BG/FD than fresh BG in the name and/or constitution shall be submitted failing which necessary

action as deemed fit by GMDC shall be taken

Ø All the staff members of the Contractor shall carry Photo Identity Card while on duty.

Ø The Contractor shall provide necessary arrangement for transportation of manpower from

Township or other locations to work site with all the required safety provisions/devices

enforced by statutory authority and other applicable laws/rules or as directed by GMDC authority.

Ø All the equipment to be deployed by the Contractor must be maintained in proper working order

and be fitted with all the required safety devices enforced by statutory authority.

Ø In case of any Central/State Government directives regarding mine / pyrite plant operation and

execution of work related thereto, the same shall have to be strictly adhered to and binding upon

the Contractor for implementation, for which GMDC will not be responsible for any

Ø The Contractor shall abide by the provision of the Motor Vehicle Act for machinery. Any

consequences arising out of non-compliance of said Provisions will be at the Contractor sole risk

and cost, for which GMDC will not be responsible for any compensation.

Ø To meet the exigencies arising out of natural calamities or disaster or during any emergency,

GMDC reserves the right to take away any of the equipment/machineries deployed at the project

site with a mutually consented rate. A separate agreement will be made to this effect.

Ø MD-GMDC is authorized to take suitable decision and action in case of requirement to

amend/alter the contract conditions/quantities of the works / extension of the contract

period/allotment of additional works/revision of the rates of the work etc. if necessary, in the

interest of GMDC.

22. Canvassing Not Permitted

Bidder should not canvass their offer personally or otherwise by approaching the Chairman or

the Member of GMDC. If any Bidder wants to make any representation regarding his offer, he

should write to the General Manager (Project), if he desires, but personal and oral representations

are not permitted.

Despite the above clear instructions, any Bidder is found to canvass his offer or against his

competitor’s offer through personal approach to the competent authority or the officials of

GMDC, their offer will be rejected without assigning any reason and the firm even is black listed.

23. Non Fulfillment of Terms and Condition of The Contract

If the Successful bidder fails to carry out the work as per terms and conditions of the contract to

the satisfaction of the GMDC, GMDC shall be entitled to forfeit the security deposit paid by the

Successful bidder. This, however, shall not absolve the Successful bidder from his obligation to

fulfill the contract. In such event, the GMDC shall have a right to complete and / or to get the

work completed at the cost & risk of the Successful bidder and the Successful bidder shall be

responsible to pay such cost incurred by the GMDC to complete the work and / or to get the

work completed.

Likewise, if the Successful bidder does not fulfill the terms and conditions of the contract and

does not carry out the work up to the entire satisfaction of GMDC, GMDC has the right to

forthwith terminate the contract at its sole discretion, without assigning any reason, Under such

events, the GMDC shall be entitled to forfeit the security deposit paid by the Successful bidder

and the GMDC shall have a right to complete the work and / or to get the work completed at the

risk and cost of the Successful bidder.

For any reasons, if it is required, the GMDC reserves rights to cancel, terminate, amend and / or

alter the contract and / or bifurcate and / or reduce the contract work at any time without giving

any notice or reason to the Successful bidder and without incurring any responsibility. For such

cases, Successful bidder shall have to take away his labor, tools, tackles, machinery, equipment

etc. and shall leave the site at once or shall have to carry out the instructions of the GMDC.

24. Termination Of Contract

1. If at any time during the currency of this contract, if any breach occurs due to the

reasons attributed to the Successful bidder, GMDC shall be at liberty to terminate this

contract without assigning any reasons, whatsoever, for such termination and any losses

2. occurring due to such termination shall be borne by the Successful bidder. GMDC shall

be entitled to forfeit Security deposits as Liquidated damages.

25. Governing Law

This Tender and subsequent Contract shall be construed and interpreted in accordance with and

governed by the laws of India.

26. Jurisdiction

The matter related to any dispute or difference arising out of this Tender and subsequent contract

shall be subject to the exclusive jurisdiction of Court at Bhavnagar only.

27. Arbitration

All questions, disputes, differences whatsoever which may at any time arises between the parties

to this Tender and subsequent contract in connection with the Tender and subsequent contract or

any matter arising out of or in relation thereto, shall be referred to Sole Arbitrator asper the

provisions of Arbitration and Conciliation Act, 1996 and subsequent amendment thereto and the

venue of arbitration proceedings shall be at Ahmedabad only. The Language of the Arbitration

shall be in English only.

28. Completion Of Work

Upon the Successful bidder fulfilling the entirety of its obligations under the Contract to the

satisfaction of GMDC and subject to terms and conditions of the Contract, it shall become eligible

to apply for a Completion Certificate. The General Manger (Project) of GMDC shall formally

issue the Completion Certificate, after verifying from the completion documents and satisfying

himself that the Works under the Contract have been completed in accordance with all the

provisions of this Contract. The Successful bidder, after obtaining the Completion Certificate shall

become eligible to present the final bill for the Works executed by it under the Contract.

Upon completion of Works under the Contract and before the application for the Completion

Certificate, the Successful bidder shall clear the project of GMDC of all rubbish, dirt, structures,

scrap, oily rags etc. Failure to clear the project may constrain GMDC to clear the said site at the

risk and cost of the Successful bidder.

The Successful bidder shall provide GMDC with any and all documents/records/proofs that may

be demanded before issuance of Completion Certificate.

29. Accident and Responsibilities of Bidder

The entire responsibility on account of any accidents, damage or personal injury which may

occurred to any of the Successful bidder’s vehicles/ equipment or his/its employees or any

outside party shall be exclusively that of the Successful bidder and no claim whatsoever shall

be entertain by the GMDC on this account. The Successful bidder shall keep the GMDC

indemnified from all the consequence.

In the event of any breakdown or accident during any operation, the Successful bidder shall

notify the facts to the Project Authority or any other officer immediately present there of such

incidence and shall simultaneously make adequate remedial arrangements on his/its own cost

and risk and as per the instruction of the Project Authority.

The Successful bidder shall pay all claims, damages and compensation with cost arising out of

or resulting there from to the third party(s) and in case the GMDC would be required to face any

proceedings all to pay any amount on the aforesaid account, it shall be deemed to have been

discharge on behalf of the Successful bidder, the same amount shall be recovered half-an hour

rest interval in between.

30. Foreclosure

In case of any necessity arising due to local working conditions or any unforeseen reason not in

the control of the GMDC or any reason whatsoever GMDC shall be at liberty to Fore close the

contract without assigning any reasons or notice there for.

31. Force Majeure

Force majeure is herein defined as any cause which is beyond the control of the Successful bidder

or the GMDC as the case may be which they could not foresee or with a reasonable amount of

diligence could not have foreseen and which substantially affect the performance of the contract,

such as:Natural phenomena such as flood, draughts Cyclone, earthquake and epidemics,

declaration of war. Acts of any government, including but not limited to war, declared or

undeclared priorities, quantities, embargoes, providing either party shall within fifteen (15)

days from the occurrence of such a cause notify the other in writing of such cases.

The Successful bidder will advise, in the event of his having resort to this clause by a registered

letter duly certified by the statutory authorities, the beginning and end of the cause of delay,

within fifteen days of the occurrence and cessation of such Force Majeure condition. In the

event of delay lasting over two months, if arising out of Force Majeure, the contract may be

terminated at the discretion of the GMDC.

For delay arising out of Force Majeure, the Successful bidder will not claim extension in

completion date for a period exceeding the period of delay attributable to the causes of force

Majeure and neither company nor the Successful bidder shall be liable to pay extra costs (like

increase in rates, remobilization, advance, idle charges for labour and machinery etc.) provided it is

mutually established that the Force Majeure conditions did actually exist.

If any of the Force Majeure conditions exists in the place of operation of the Successful bidder

even at the time of submission of bid, he will categorically specify them in his bid and state

whether they have been taken into consideration in their quotations.

The Successful bidder or the GMDC shall not be liable for delays in performing his obligations

resulting from any force majeure cause as referred to and/ or defined above. The date of

completion will, subject to hereinafter provided, be extended by a reasonable time.

Instruction to Bidders for Online Tendering

All Bidders must submit their bid online through the website https://gmdctender.nprocure.com.

Bidders who wish to participate in online tenders will have to procure / should have legally valid Digital

Certificate (Class III) as per Information Technology Act-2000, using which they can sign their electronic bids.

Bidders can procure the same from any of the license certifying Authority of India or can contact (n) code

solutions- a division of GNFC Limited, who are licensed Certifying Authority by Government of India at

address mentioned below at clause

All bids should be digitally signed. For details regarding digital signature certificate and related training

involved at the below mentioned address should be contacted:

(n)Procure Cell

(n)Code solutions A division of GNFC

403, GNFC Info-Tower, Bodakdev,Ahmedabad- 380 054 (India)

E-mail : [email protected]

Kindly take note that, valid Digital Signature Certificates is a must for all the interested Bidders. Online

tendering process is not possible without a valid digital signature certificate.

Interested Bidders are also requested to complete their procedure for taking digital signature certificate in

respect to filling of application form, supporting documents with necessary fees at least 3 days before last date

of tender submission.

(n) code solutions reserves the rights to issue digital signature certificate after verification of application forms

/ supporting documents submitted by Bidder. (n) code solutions is fully authorized to issue digital signature

certificate to Bidders.

Bidders who have no facility to participate in on-line tenders are requested to contact (n) code solutions for the

Free vendor training camp will be organized every Saturday between 4.00 to 5.00 P.M. at (n) code solutions-

A Division of GNFC Ltd. at address mentioned . Bidders are requested to take benefit of the same.

All the correspondence in respect to training, support or digital signature certificate should be

(n) code solutions directly on the above mentioned address. In case the Bidders face any difficulty, they may

contact the officials of the GMDC or GNFC on the below mentioned details:

Contact Person: General Manager (Project)

Contact numbers: 9727792698,

E-Mail: [email protected]

Contact Number: 079-

Bank Details for RTGS

CHECK LIST OF DOCUMENTS ENCLOSED WITH TENDER

Sr. Declaration (Strike

Document out whichever is not

1. Tender Processing Fee Yes/No

2. EMD Yes / No

3. Form PA (check list of documents enclosed with tender) Yes / No

4. Form PB (Status of the Bidder) Yes / No

Form PC (CA Certification for Financial Details and work

5. carried out during the last seven years of bidder) Yes / No

6. Form PD (Declarations) Yes / No

7. Form PE (Undertaking of Genuineness of Document) Yes / No

8. Form PF (Undertaking of Indemnity) Yes / No

9. Form PG (Site Visit) Yes / No

1 Online Price bid submission in Form PH Yes / No

STATUS OF THE BIDDER

Particulars Details

Name of the Bidder:

Registered office :

For correspondence :

Attested copies of Deeds, Articles of

association to be enclosed

Name & contact number of person

holding power of attorney (Attested copy

of power of attorney to be enclosed)

Names of Partners with their Present and

permanent address

Name of Bankers with full address and

Telephone No& Bank Account Details

(Cancelled Cheque to be enclosed)

GST Registration No. of Bidder

PF Registration No. (if applicable)

Whether enlisted in other dept., if yes,

then furnish the details pertaining to

class and the amount qualified to tender

Was the applicant or its partners or

Directors black listed in past by any

Govt. or any other body.

Details pertaining to the work

incomplete, if any

Details of the litigation, court cases and

arbitration either completed or under

progress during last 10 years by the

GMDC entity or any partner/proprietor of

present entity GMDC was associated

in any capacity.

Signature and Stamp of the Bidder

1. Turnover and Net Worth

On the basis of the audited books of accounts produced before us by M/s.

we certify that as per the books of account Net worth and Turn Over of the firm M/s

Net Worth= Rs. for the Year 2023-24

Rs. for the Year 2024-25

Rs. for the Year 2025-26

Turn Over =Rs. for the Year 2023-24

Rs. for the Year 2024-25

Rs. for the Year 2025-26

Average Turnover of Rs.

2. Details of Work Carried Out During the Last Seven Years by the Bidder

Name of Work Contract Period Amount

Description of client Order Actual without

work with with number From To Quantity GST of

No. certificate

Work place postal and (Date) (Date) worked work

address date order

Signature and Stamp of the Bidder

Signature and Stamp of the CA

(On letter head of the Bidder)

The General Manager (Project),

Gujarat Mineral Development GMDC Ltd.,

Lignite Project, Opp. IOC bottling plant,

Vill: Tagdi, Post: Malpar,

I/we here by solemnly declare that

1. Any of our Directors or Partners, jointly or severally and/or individually or our firm/GMDC have

not been black listed by the Central Govt. or the State Govt. or its undertakings.

2. We have not put any condition in our offer with respect to Tender No.

3. We have accepted all the terms and conditions, including Annexure, Corrigendum if any, as

specified in the Tender Document No. unconditionally.

I/we hereby further declare that, if the declaration is found untrue, the GMDC shall be entitled to take

any action against us severally and/or individually or our firm/GMDC in this regard in any manner that

may be deemed fit by GMDC.

Yours faithfully,

Signature and Stamp of the Bidder

Undertaking Regarding Geniuses Of Documents

I/We, ,Partner/Director/Legal Attorney/Accredited

Representative of M/s. solemnly declare that:

1. I/We are submitting Tender for the work

against Tender No.

2. None of the Partners/Directors of our firm/GMDC is relative of employee of GMDC.

3. All information furnished by us in respect of fulfillment of eligibility criteria and qualification

information of this Tender is complete, correct and true.

4. All documents/credentials submitted along with this Tender are genuine, authentic, true and valid.

5. If it is found at any point of time that our documents are not genuine then in that case our tender

will be rejected, earnest money deposited by us will be forfeited and we will be debarred from

participating in further/future GMDC tenders and/or any action as deemed fit by GMDC may be

taken against us, including termination of the contract, forfeiture of all dues including Earnest

Money / Security deposit and banning/delisting of our entity and all related persons etc.

SIGNATURE OF THE BIDDER

Dated …………………..

Undertaking Of Indemnity

(On Letter head of the Bidder)

The General Manager (Project)

Gujarat Mineral Development Corporation

Ltd. Lignite Project, Opp. IOC bottling plant,

Vill: Tagdi, Post: Malpar,

We M/s. -------------------------------------------------- hereby undertake that, we shall at all times,

indemnify and keep indemnified that GMDC Limited from any and all liability for damages resulting

from or arising out of or in any way connected with the operations covered by the Tender No.

. We shall be responsible for all risk arising in connection with or on account of the operations

covered by the contract covered by the above tender and shall make good all losses and damages arising

there from. In case, the GMDC Limited shall incur any cost or expense or suffer anyloss on account

of any claim demand or course of action brought against us and arising out of the operations covered

by the Bidder/tender, the GMDC Limited shall have the power (without being bound to do so) to define,

contest or compromise any such claim demand or cause of action. Any amount that may become

payable by GMDC Limited and any cost expense etc. that may be incurred by the GMDC Limited in

this behalf, shall also be recoverable from us, without prejudice to your other rights.

Yours faithfully,

(Signature & Stamp of the Bidder)

(On letter head of the Bidder)

We hereby certify that we have fully understood the site condition in respect of Tender No.

for all the works mentioned above at . We have obtained all relevant details, information, data, existing

working conditions, existing industrial environment etc. We have also studied the working conditions as

proposed in the tender and availability of power supply, water supply, man power, machineries,

transportation facility etc.

We hereby agree and undertake not to raise any dispute and/or objection at any stage on any ground

whatsoever, during the currency of the contract if awarded to us.

We attached site visit certificate along with Bid.

SIGNATURE OF THE BIDDER WITH SEAL

Dated …………………..

Price Bid format (To Be Filled Online)

The bidder shall quote the total price inclusive of applicable taxes, duties, and charges in the

prescribe format, ensuring clarity and adherence to tender requirements.

Item Description Quantity Rates in Rs.

Fabrication, Erection and Repairing work of lignite

receiving hopper-2, conveyor 1 receiving chute & coffin

1 box as per design and removing of old structures at pyrite 1 Lot

separation plant installed at lignite project, Bhavnagar

with consumables such as welding electrodes, cutting &

grinding wheels, manpower, tools & tackles,

transportation, mobilization/demobilization etc. as per

scope of work mentioned in this tender document.

2 Total cost excluding GST at actual

Sign & Stamp of Bidder Date: