Selection of Event Management Agency for Prayagraj Mela Authority

Event Management

TENTAGE WORK (PER DAY RATES TO BE SUBMITTED) Providing & Making of Executive Lounge for VVIP (Swiss Cottage) with air conditioning wooden flooring, side walls of Ply, concealed ceiling light and drapey curtain sofa sets, coffee table, entrance gate as required inside lounge. Approximately size 15 x15 ft with attached separate bathroom of size 5 ft x 2.5 ft approximately as per approved by engineer-in-charge.

German temporary hangar is made of imported aluminum extrusions with base plate that are anchored to the ground and covered with blackout PVC fabric that is fire retardant. The hangar structure (imported or equivalent) should be able to withstand wind speed up to 100 KMPH. The Hangar will be completely weatherproof and with adequate number of entry exit points including emergency exits. General lighting will be part of the hangar, hangar will be pillarless inside. Hanger Span: 20 m minimum

Providing & Fixing of Waterproof Pandal with ceiling (MS Pipe) with clear span of 36ft and 20ft center height including all T & P, labor for proper fixing of it as per direction of Engineer-In-charge

Providing & Fixing of Total Fabs Concert Truss Structure 100ft x 60ft

Providing & Fixing of Total Fabs Concert Truss Structure 70ft x 50ft

Providing & Fixing of Total Fabs Concert Truss Structure 60ft x 40ft

Providing & Fixing of Waterproof Pandal with ceiling (Dome Structure) MS Pipe with clear span of 70ft and 20ft center height including all T & P, labor for proper fixing of it as per direction of Engineer-In-charge.

Providing & Fixing of View Cutter wall with the help of good quality cloth and wooden frame as requirement of stage with multi color clothes of size 5 ft x 2.5 ft approximately as per approved by engineer-in-charge.

Providing, Fixing & Laying of Agronet Masking with the frame or support as requirement as per approved by engineer-in-charge.

Providing & Fixing of Complete Balli Barricading inside & Outside as arrangements of security & seating plan, height of barricading must be approximately 4 ft. fitted by as per direction of Engineer-in-charge.

Providing & Fixing of Octa norm partition inside / Outside as per arrangements, height of 2.5 mt. approximately fitted by as per direction of Engineer-in-charge.

Providing & Fixing of Complete Metal Barricading inside & Outside as arrangements of security & seating plan, height of barricading must be approximately 4 ft. fitted by as per direction of Engineer-in-charge.

Supply & Fixing of New Non-Woven Synthetic carpet along with PVC covering including all T & P, labor for proper fixing of it as per direction of Engineer-In-charge.

Supply & Fixing of New Jute carpet along with all T & P, labor for proper fixing of it as per direction of Engineer-In-charge.

Supply & Fixing of New Woolen carpet along with all T & P, labor for proper fixing of it as per direction of Engineer-In-charge.

Providing & Fixing of VVIP Leatherite sofa set of SS Frame & legs including proper cleaning and positioning (Two-Seater)

Providing & Fixing of Banquet chair with cover & Bow including proper cleaning and positioning.

Providing & Fixing of PVC Chair including proper cleaning and positioning.

Providing & Fixing Prefabricated Coffee table of 2 ft x 2 ft size.

Providing & Fixing of High Long Multi color flag with 2.5-inch pole height 15ft. It should be good quality satin/silk/ cloth with proper painted poles in align with theme décor with various location in the venue. Approach road and main road connected with venue minimum 30 ft distance between two flags.

Supply & Fixing of Kaleen as per approved color of Engineer-In-Charge.

Supply & Fixing Leatherite finished VVIP Chair with new white towels for dais as per approved by Engineer-in-charge.

Supply & Fixing Glass Centre Table of size 5 ft x 2.5 ft approximately as per approved by engineer-in-charge.

Supply & Fixing Wooden Centre Table of size 5 ft x 2.5 ft approximately as per approved by engineer-in-charge.

Supply & Fixing Wooden Coffee Table of size 5 ft x 2.5 ft approximately as per approved by engineer-in-charge.

Supply & Fixing Wooden Round Table of as per approved by engineer-in-charge.

Supply of Tent Table 6 ft x 3 ft size as approved by Engineer-in-charge.

Providing and fixing of levelled rigid stage setup with the help of Scaffold structure to be erected on iron structure. At 6 ft height including all T & P, labor for proper fixing of it as per direction of Engineer-In-charge.

Providing and fixing of levelled rigid stage setup with the help of Scaffold structure to be erected on iron structure. At 4 ft height including all T & P, labor for proper fixing of it as per direction of Engineer-In-charge.

Providing and fixing of levelled stairs to be erected on both side of stage on iron & wooden structure. At 4 ft height including all T & P, labor for proper fixing of it as per direction of Engineer-In-charge.

Providing and fixing of levelled stairs to be erected on both side of stage on iron & wooden structure. At 6 ft height including all T & P, labor for proper fixing of it as per direction of Engineer-In-charge.

Levelling & dressing of ground before the programmme for well levelled surface as per direction of Engineer-in-charge.

Providing and fixing of demarcation for services, facilities routes etc. with the help of flex on frame including all T & P, labor for proper fixing of it as per direction of Engineer-In-charge.

FLOWER DECORATION Exotic Fresh Flower Decoration on Main Stage with floral garden on LED, Podium, Garden décor on dais and stage front area.

Flower Bouquet assorted of carnation/ roses wrapped in paper/ crepe packing VIP/VVIP

Flower Bunch assorted of carnation/ roses wrapped in paper/ crepe packing VIP/VVIP

Flower Basket assorted of carnation/ roses wrapped in paper/ crepe packing VIP/VVIP

Flower Bunch assorted of mixed flowers wrapped in paper/ crepe packing VIP/VVIP

Flower Bouquet assorted of mixed flowers wrapped in paper/ crepe packing VIP/VVIP

Flower Basket assorted of mixed flowers wrapped in paper/ crepe packing VIP/VVIP

Garland (Jai Mala)

Garland of Marigold Kolkata Genda

Garland of Marigold Desi Genda

Mixed Plant with Planters

Decoration with Marigold Kolkata Genda

Decoration with Marigold Desi Genda

Tabletop flower including container

Spring Promises Flower Bouquet. (All imported / hybrid Flower) Orchid, Blue orchid, Iris, Dahlia, Carnation, Gerbera, Lilies, tulip, Daffodil, Calendula, Sunflower, Orange tulip, Anthurium, Bird of Paradise

Spring Promises Flower on Stage Decoration (All imported / hybrid Flower) Orchid, Blue orchid, Iris, Dahlia, Carnation, Gerbera, Lilies, tulip, Daffodil, Calendula, Sunflower, Orange tulip, Anthurium, Bird of Paradise

Floral entry gate (All imported / hybrid Flower) Orchid, Blue orchid, Iris, Dahlia, Carnation, Gerbera, Lilies, tulip, Daffodil, Calendula, Sunflower, Orange tulip, Anthurium, Bird of Paradise

Rangoli with rose marigold, rajanigandha petals

Marigold Toran

Rajanigandha Toran

Rose/ petals

Rose buds

Deepdaan

Road Procession LED Van mounted on DCM Vehicles

LED Van mounted on DCM Vehicles

LED Van mounted on Tata Ace

LED Van mounted on Tata Ace

Nukkad Natak with (7-8 team members)

Nukkad Natak with (7-8 team members)

Nukkad Natak with (3-4 team members)

Nukkad Natak with (3-4 team members)

OFFSET PRINTING Off Set Printing Glossy Paper 300gsm Multicolored

ITC Matt 300 gsm Multicolored

Executive Bond Paper 75 gsm

DIGITAL PRINTING Glossy Paper 300gsm Multicolored

ITC Matt 300 gsm Multicolored

Executive Bond Paper 75 gsm

Envelope Matt Finished

Envelope Glossy Finished

Identity Card on Executive Bond Paper 75 gsm with cover and lanyard

PHOTOGRAPHY & VIDEOGRAPHY Digital Photography - Agency to Arrange the digital photo shoot for entire event agency to shoot and compose the photo album of event date wise. Agency to submit soft copy by way of DVD in duplicate printed date on DVD and karisma/Offset album of size 12"x15" with 200 nos of photo Per day for eight hrs.

HD Videogrphy - Agency to Arrange HD Video Shoot for the entire event, agency to shoot & edit the video to submit the DVD of edited videos. 5 copies of DVD to be submitted. Per day for eight hrs.

Arrangement for audio video recording of the event. AV recording for the entire venue including manpower, equipment with all necessary equipment such as trolleys, overhead crane including setting of control room for editing including power supply as per their requirement in a fixed & movable location to cover the entire event with sufficient manpower & cameras & submission of the edited recording as per the requirement. Per day for eight hrs.

Digital Photography - Agency to Arrange the digitl photo shoot for the event sites to shoot and compose the photo album of works done. Agency to submit soft copy by way of DVD in duplicate printed date on DVD and karisma/Offset album of size 12"x15" with 100 nos of photo Per day.

HD Videogrphy - Agency to Arrange HD Video Shoot for the event sites, agency to shoot & edit the video to submit the DVD of edited videos. 5 copies of DVD to be submitted. Per day.

POWER BACKUP Genset-25 KVA Providing Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

Genset- 63 KVA Providing Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

Genset- 125 KVA Providing Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

Genset- 150 KVA Providing Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

Genset- 250 KVA Providing Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

Genset- 500 KVA Providing Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

HIRING & FIXING OF LED SCREENS Digital projection screens, LED having brilliance for outdoor/Indoor use. LED screen. with all electrical cabling including fibre optics cabling with data voice connecting from control room to all LED in a loop including trail run, testing 1 days before the event and removing the same after the event is over.

P7 Physical Resolution 96X96

P6 Physical Resolution 96X96

P4 Physical Resolution 156X156

P3 Physical Resolution 166X156

HIRING OF PLASMA TV Plasma 24 inch

Plasma 32 inch

Plasma 42 inch

Plasma 50 inch

HIRING OF LED TV HD 24 inch

HD 32 inch

HD 42 inch

HD 50 inch

INDOOR AUDIO EQUIPMENT PA System for Conference 50 - 100 people

PA System for Conference 100 - 200 people

PA System for 200 - 250 people

3 Way Speaker for 250 - 500 people

3 Way speaker for 500 - 1000 people

OUTDOOR AUDIO EQUIPMENT PA System for Conference 100 - 200 people

PA System for 200 - 250 people

3 Way Speaker for 250 - 500 people

3 Way speaker for 500 - 1000 people

MICS Handheld Cordless Mics

Corded Mics on Stand

Cordless Lapel Mics

Head set Mics

Podium mikes

LIGHTING EQUIPMENT: EXHIBITION FIXTURES With Bulbs

With Halogen

With white lights

Podium Light

Par Cans

LED Par Cans

LED Warmers

Molefay light / Blinder

Halogen spots

Halogen flood

Profiles

Baby's

Strobes

Follow Spots (HMI)

Jumbo Strobes

Smoke Machine

Jumbo Smoke Machine

Haze Machine

Mirror Balls

Traffic lights

Disco Lights

LIGHTING EQUIPMENT: INTELLIGENT LIGHTING Color Charger

SGM Scanners 250

SGM Scanners 1200

Moving Heads Small

Moving Heads Big

Palco

City Colour

Power Pack

Cabling

LIGHTING EQUIPMENT: OPERATING BOARDS MA Light Commander Mixer 12/24

SGM Pilot 1600

SGM Pilot 2000

Pulsar for Conventional Lights

Avolite / Pulsar for Intelligent Lights

Digital Dimmer Pack

Cabling

AIR CONDITIONING AC Plant on Stage 5 Ton Capacity

AC Plant on Stage 7.5 Ton Capacity

Tower AC of 2-ton capacity

Mist Fans

Pedestal Fans (Farrata)

Ceiling Fan 48 inch.

Silent Coolers

Silent Pedestal Plastic Fans for Stage

Wall mounted swining fan

Exhaust fan

SERVICES House Keeping (with tools, equipment’s consumables etc.) Event contractor shall have to consider all the service staff from mobilisation to demobilisation from site, consumable equipment tool etc. suitable person from serving water. Providing sweeper for general cleaning of the entire venue, Garbage disposal, cleaning of food stall area and toilet cleaning with two teams operating in each block in uniform. Housekeeping manpower deployment list should be provided to officials before the event

Insecticides- (During entire venue) Providing and spraying (Fogging) insecticides to all area for making venue non- allergic, odorless, nontoxic VOC free, non-carcinogenic and earth friendly clear on regular basis for everyday and whenever required right from beginning of mobilization to last minute of event. Agency need to do fogging minimum three to four time daily during evening period. Agency need to keep minimum two fogging machine in working condition onsite is a part of scope of work (Per Event day)

VIP AC TOILET VANS

VVIP AC Vanity Van

General public Ladies and gent’s toilet separately (FRP Toilets)

MANPOWER SERVICES MALE USHER

FEMALE USHER

MISCELLANEOUS Anga Vastram -Saffron High Fabric Quality

Anga Vastram -White High Fabric Quality

Selfie point as per approved design for event specific 10ft x8ft (MDF cut letters with platform and carpeting)

FORCE INIDA

Evergreen Advertising Pvt Ltd

Deepali Designs and Exhibits Pvt Ltd