Wanakbori Thermal Power Station

No. Reqd.

SUPPLY(PART-A)

1 MS GRILL ASSORTED SIZE 15 Metric Ton

Works (Part – B)

Charges for Fabrication of MS stair

2 case, Railing, supports structure 20 Metric Ton

inside chimney stage-

Charges for Removal/Cutting of old

damaged eroded M.S Structure,

3 10 Metric Ton

support, railing etc.inside chimney

stage- 2 Wanakbori TPS

Supply & application of Anticorrosive

4 01 coat Primer, 01 Coat Intermediate

& 01 coat finalEpoxy Paint

Charges for erection of special type

5 75 Numbers

of scaffolding

The overall L1 will be considered as SUPPLY (PART-A) + WORKS (PART-B) = L1 (Total

End Cost).

BIDDER’S SIGN WITH SEAL

RFQ- 76286M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

PRE-QUALIFICATION CRITERIA (PQR)

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the

following Qualifying Requirements:

A. Technical qualification criteria:

1) The bidder should have executed / completed similar works during the last seven (7) years in

Government / semi government / state electricity board / private limited Company / public limited

company / IPP , as on last date of the month preceding the month of publication of tender, having

minimum contract /order values as indicated below :

1. One order of value not less than the amount equal to

2. Two orders, each of value not less than the amount equal to

3. Three orders, each of value not less than the amount equal to

Similar work means - Various fabrication work.

B. Financial qualification criteria:

1 (1.1 )The Average Annual Turnover of the bidder shall not be less than 8,43,975 during the preceding

three (3) financial years as one date of Techno-Commercial bid opening.

(1.2) Net worth of the bidder shall not be less than 100% of the bidder's paid- up share capital as on the

last day of the preceding financial year. In case the Bidder meets the requirement of Net worth based

on the strength of its Subsidiary (ies) and/or Holding company and/or Subsidiaries of its Holding

Companies wherever applicable, the Net worth of the Bidder and its Subsidiary (ies) and/or Holding

company and/or Subsidiary (ies) of the Holding Company, in combined manner should not be less than

100o/ of their total paid up share capital. However individually, their Net worth should not be less than

75% of their respective paid share capitals.

Net worth in combined manner shall be calculated as follows.

Net worth (combined)= (x1+x2+X3)/(y1+y2+y3) X 100, where x1, x2, x3 are individual net worth which

shall not be less than 75 % of the respective paid- up share capitals and y1, y2, y3 are individual paid

up share capitals.

(1.3) In case the bidder is not able to furnish its audited financial statements on stand-alone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered acceptable

provided the bidder further furnishes the following documents for substantiation of its qualification.

1. Copies of the unaudited unconsolidated financial statements of the bidder along with copies of

the Audited consolidated financial statements of its Holding Company.

2. A Certificate from the CEO/CFO of the Holding Company, stating that the unaudited

unconsolidated financial statements form part of the Consolidated Annual Report of the

(1.4)In cases where audited results for the last preceding financial year as on the date of techno-

commercial bid opening are not available, the financial results certified by a practicing Chartered

Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from

practicing Chartered Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for evaluating the

BIDDER’S SIGN WITH SEAL

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financial parameters. Further, a Certificate would be required from the CEO/CFO, stating that the

financial results of the Company are under audit as on the date of Techno-commercial bid opening and

the Certificate from the practicing Chartered Accountant certifying the financial parameters is not

available.

(1.5)The bidder must submit Average Annual Turnover and Net worth Certificate in suppcrrt of

Financial QR, duly certified and verified for authenticity from Independent Statutory Auditor of their

company / Practicing Charted Accountant/ C.A. Firms / TPIA (Third-Party Inspection Agency)

empaneled / approved by GSECL along with copy of Annual Audited Accounts of last three years

Note for point No.1, 2, 3 &4:

Other income shall not be considered for arriving at annual turnover.

ÏI.“Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as per

Companies Act of India, in vogue.

iii.Net worth means the sum total of the paid-up share capital and free reserves. Free reserve means all

reserves credited out of the profits and share premium account but does not include reserves credited

out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further,

any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or

written off, if any, shall be reduced from reserves and surplus

Other requirements:

1. Bidder should have a separate valid GST registration number and PAN Number.

2. Copy of P.F. code from the appropriate provident fund authorities.

3. Labour License for Labour Contract: The contractor on getting the work order but before starting

the work shall have to furnish the copy of Labour License under the Contract Labour

(Regulation & Abolition) from the appropriate authorities. Also required workman group

insurance policy covering labour engaged. ln case, the bidder (the paint manufacturer) wants to

execute the works through their authorized applicators, then All statutory requirements, must be

fulfilled by the applicators (s).

4. The bidder must submit performance certificates or satisfactory work completion certificates

(issued directly by the utility) or Copy of Processed Final Bill of the executed / submitted PO

from the utility. Bidders shall be required to submit all the documents, in support of Technical

QR (Such as copies of Purchase orders/work orders / Contract Agreements, Client Certificates,

etc), duly certified and verified for authenticity from TPIA (Third-Party inspection Agency)

empaneled /approved by GSECL.

The bidder must submit Average Annual Turnover and Net worth Certificate in support of

Financial QR, duly certified and verified for authenticity from TPIA (Third-Party lnspection

Agency ) empaneled / approved by GSECL along with copy of Annual Audited Accounts of last

three years. Tender fee & EMD will be application as per NlT.

Note :1. The above criteria shall be mentioned as tender Pre-qualification criteria whereas

remaining criteria (other than approved PQC) proposed by User department shall be mentioned

in tender terms and conditions in General contract condition/special contract conditions, if

2. The user department shall ensure that the copy of Notice inviting tender (NlT) should be

submitted / forwarded to all mentioned prospective bidders through Email after publication of

tender to get better competition in the tender.

Note : Overall L1 bidder is consider for finalization of order.

BIDDER’S SIGN WITH SEAL

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SCHEDULE-A

SCOPE OF WORK

1. This includes Supply of MS grill and Fabrication of stairs, structure inside chimney stage- 2 wanakbori

2. Contractor has immediate deployment of Supervisor for site visit within 03 days of intimation from EOC.

3. Contractor has to arrange gate pass and safety training for manpower & equipment start the work

within 10 days as per the directive of E.I.C

4. Contractor should arrange to keep its manpower round the clock on the job till the work is completed.

5. Contractor has to supply the Grill as per specification within one month of LOI.

6. Contractor has to shift the material from Main store to site by any transport vehicle at his own cost after

verification by EIC and give Instruction by EIC.

7. Contractor shall have to keep his supervisor at site during work of dismantling / Fabrication work to give

regular details of his daily progress work. He should be remain present in co-ordination with the EIC.

8. The necessary lighting arrangement is to be done by contractor before starting of work.

9. Contractor has to remove corroded / damaged existing stairs / Support require to remove and replace

with new MS GRILL and supports.

10. For removing and replacement of stairs and supports, Proper scaffolding to be prepare as per

requirement at his own risk and cost.

11. The safe custody of material to be stored at its own storeroom at its own cost & risk.

12. Grills, support & railing to be replace

13. Railing has to clean by hand with emry paper or tools.

14. Contractor has to provide one coat of red oxide and Inform for inspection by EIC.

15. After inspection of one coat of red oxide party has to provide two coat of epoxy paint.

16. After completion of work all the scaffolding material to be removed from its position.

17. Scrap material to be lifted & credited to main store after work completion of work, Qty. to be verified

with credit note.

18. After completion of work, contractor must have to inform for inspection of stairs and supports. First the

work will be checked out by EIC

19. Work is to be carried out strictly as per job work order and detail therein as per instruction of E.l.C.

20. Contractor has to complete the work within the time schedule

21. Execution of Agreement & indemnity bond: The successful bidder (contractor) will have to enter into an

agreement with the GSECL before starting the work and the cost of the stamp paper will be borne by

the contractor. The contractor will also have to execute indemnity bond on required value of stamp

paper as per GSECL's rules. The cost of stamp paper for indemnity bond will be borne by the

contractor. On acceptance of the tender the name (s) of the accredited representative (s) of the

tenderer who would be responsible for taking instructions from the Engineers of the GSECL shall be

communicated to CHIEF ENGINEER (C & O) Wanakbori Thermal Power Station, Gujarat State

Electricity Corporation Limited.

Technical Specification Items vise

Supply –

 Item sr. no 01 - The Party has to Supply MS Grill as per below specification

 Size – 860x250x32 (All dimension in mm)

 grills are to be fabricated as per above sizes.

 Party shall have to use fresh raw material

 party may visit the site to ascertain the size and fitting of grills at site

 Grills are to be painted with one coat of Red Oxide primer and two coats of Black

Bituminous paint having an overall coating thickness of minimum 90 microns

BIDDER’S SIGN WITH SEAL

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 If supplied Grill Material found with poor fabrication, unfinished/improper edges / bended

then material will be rejected.

 Quantity variation of (+/-) 5% is allowed on the order quantity in weight

 Grills to be supplied as per attached drawing only.

 Any deviation in Dimension or weld quality is not accepted.

 Item No. 2 - Charges for Fabrication of MS stair case, Railing, supports structure inside chimney

stage- 2 Wanakbori TPS – 20 MT

 Party has to shift the material at site for railing, support and grills.

 Party has to provide the new supports.

 Party has to provide the new railing.

 Party has to provide new grills with proper welding.

 ItemNo.3 - Charges for Removal/Cutting of old damaged eroded M.S Structure, support, railing

etc. inside chimney stage- 2 Wanakbori – 10 MT

 Party has to arrange scaffolding material at site.

 Party has to provide scaffolding floor wise.

 Party has remove old damaged support and railing by cutting

 Item No. 4 - Supply & application of Anticorrosive 01 coat Primer, 01 Coat Intermediate Epoxy

Paint & 01 coat final Epoxy Paint. – 500 Sq meter

 Party has to arrange primer and epoxy paint as per site requirement.

 Party has to provide one coat of primer on railing & supports.

 Party has to provide one coat of intermediate and one coat of final epoxy paint on railing

& supports

 Item No. 5 Charges for erection of special type of scaffolding - Approx 75 floor scaffolding

 Party has to arrange scaffolding material.

 Party has to provide scaffolding at floor wise and as per requirement of site.

The overall L1 will be considered as SUPPLY (PART-A) + WORKS (PART-B) = L1 (Total End

Cost,( Party has to offer all the items including supply & work portion Party has to visit the site

before bid apply

 Delivery Period:

For Supply: - 01 month from date of issue of LOI,.

For work: - 04 months From the date of Issue of LOI(Including supply of material),

 Penalty Clause:

 For supply of material – Supply within 01 months from the date of issue of LOI, penalty of

% per week maximum up to 1 Lakhs.

 If the contractor fails to mobilization of manpower & equipment for the job as per requirement

within 10 days of intimation, Penalty will be recovered Rs. 1000.00 per day maximum up to

 After completion of work, the site must be cleared and good housekeeping is to be maintained

within 5 days, otherwise Rs 500.00 per day

 If Party has fails to complete the work within 04 months - Penalty will be recovered Rs.

per day and maximum up to Rs.2 lakhs will be charged on total order value of delayed period.

1. Terms of Payment: Payment will be made as per actual work done only after taking joint

measurement and the contractor will be paid 100% amount of actual work done on satisfactory

completion of job work.

Payment will be released

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For Supply - 100 % supply of material - payment of 80 % is released of supply portion,

remaining 20 % release after 01 months.

Payment will be made on Tonnage basis & actual supply only. The Quantity variation of (+/- 5)

% is allowed..

For Works - payment after successful fabrication and paint of stairs, structure, railing without

any defect.

2. Agreement/indemnity bond: - For fulfillment of all the Labor laws, liabilities before starting of

the contract work. Contractor should give the assurance/Agreement indemnity bond on non-

judicial stamp paper of Rs. 300/- to GSECL, WTPS or as per standard format.

3. Time limit: - The overall time limit for works contract for a period of 04 months from the date of

Letter of intent (excluding the time of isolation).

4. Order Validity - The overall Validity for works contract for a period of 08 months from the date

of Letter of intent.

Issued By GSECL to Party free of cost

Necessary electricity shall be provided by GSECL at site at free of cost at one mutual

01 agreed point (extra cable should be arrange by contractor)

02 Medical facility shall be provided on chargeable basis (if available)

04 Accommodation (Hostel / Quarter) on chargeable basis (if available)

Following arranged By Contractor

01 Welding Machine, Cutting set arrange by Contractor. As per Site requirement

02 Flexible Air hose pipe for cleaning of Area. As per Site requirement

For proper approach to be done

Required scaffolding material & Scaffolding is To be done

03 so that the proper inspection &

by contractor.

work take place

All the required skilled, semi-skilled & un-skilled manpower,

04 qualified supervisor & Welders are to be arranged by the As per site Requirement

party at his own cost

All Required tools & tackles, electric tester, hammer, pliers,

all types of spanners, chain pulley blocks of required

05 As per site Requirement

capacity, ceiling ropes, ladders, vibrator, tractor, mud

pump, dewatering pump, welding machine, gas cutting set,

& All Consumable items like cotton waste, grinding

06 machine with grinding wheel, kerosene, diesel/ rustling, As per site Requirement

wire brush, welding electrodes, acetylene/DA Gas.

All consumables items such as grinding wheels, emery

07 papers, soft wire brushes, ordinary cleaning brushes, As per site Requirement

brooms, lead wire.

The Contractor has to adhere Safety Practices against

Hazardous and Unsafe Working Conditions and shall

08 As per site Requirement

comply with the Safety Rules. The Contractor has to

arrange safety article/ PPEs for carry out the work

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All other require illumination/cable/ELCB/ Lighting lamp &

fixture/24 V DC transformer arrange by Contractor.

09 As per site Requirement

(Electrical connection for equipment will be provided at one

point by GSECL )

10 Welding electrodes for M.S steel work As per site Requirement

11 O2, DA Gas for Cutting As per site Requirement

12 JCB/Hydra crane/forklift for material shifting/lifting/digging. As per site Requirement

All other items not listed but required to carry out the work

13 As per site Requirement

are in scope of contractor as per instruction of EIC

7. All standard terms and conditions prescribed by the corporation for the work order shall be

applicable to the contractor.

8. Errors, Omissions & discrepancies: The contractor shall not take any advantage of any

Misinterpretation of the conditions due to typing or any other errors and if any doubt, shall bring it to

the notice of GSECL Engineer without delay. ln case of any contradiction only the decision of Chief

Engineer (C&O) shall be final in the matter.

BIDDER’S SIGN WITH SEAL

RFQ- 76286M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

GENERAL CONDITIONS OF CONTRACT

1. The contractor shall at their own expense make all necessary provision for housing water supply

and sanitary arrangement for their employee as well as for works and shall pay direct to the

authorities concerned all rates and taxes.

2. The contractor shall make their own arrangements for the necessary approach road, for transport

of their materials and be responsible for the Compensation on account of damage to crop on

Corporations’ property.

3. All the royalty charges octroi other duties will be paid by the contractor and no extra could be

claimed on this account.

4. The organization will supply articles at the place and rates mentioned in schedule ‘A’ of Tender

form.In case of the materials issued either through or with the recommendation of this

organization it will be absolutely necessary for the contractor to maintain a correct and honest

record of the daily consumption of the said materials/with inside particular reference to the work

during the day.

The Engineer-in-charge of this department or his authorized agent shall have the right to inspect

and check the stores containing these materials and the account for these materials shall be

presented for inspection whenever asked for by them. Every facility shall be afforded by the

contractors for all these inspections Engineer-in-charge will supply the materials in any quantity as

deemed fit.

5. Godown of sheds hired or constructed for storage of controlled materials and more/ particularly of

cement shall be such as would prevent the materials from getting damages in any way.

6. It will be absolutely incumbent of the contractors to have on the site of work only such of the

materials as have been dully passed by the Engineer-in-charge Materials that have been rejected

must on no account be allowed to remain on the side and in spite of written order to do so any

such rejected material is on the site beyond a period of 48 hours, notice the Engineer-in-charge

shall have the right to remove it at the risk and cost of the contractor and even destroy it.

7. It must be distinctly understood that the conditions of the contract and of claims in respect of extra

work will not be allowed, unless the works to which they relate is clearly without the spirit and

meaning of the specifications or unless such work are ordered in writing by the Engineer-in-

charge and claimed for in specified manner.

8. On completion of the work, the site shall be cleared by the contractors within the stipulated period,

and ground brought to original state and they shall not be entitled for any extra claim on this

9. DAMAGE CAUSES TO WORKS:

The work whether fully constructed or not, and all materials, machinery plant tools, temporary

building and other things connected there shall be at the risk and in the sole charge of the

contractor until the works have been delivered, completed to the Engineer- in-charge and

certificate from him to that effect obtained until such delivery the contractor shall at their own cost

take all the precautions reasonably necessary to keep all the aforesaid works materials

machinery, plant, tools, temporary building and other things connected with the work, free from

any loss or damage and in the event to the same or any part there of being lost or damage shall

from with within possible speed, reinstate and make good such loss or damage at contractor’s

10. Supply of controlled articles will be invariably recommended after the actual requirements have

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been carefully scrutinized. In the event of any such materials remaining in surplus in charge of the

contract, on account of some modifications either in the design or changes in construction or any

other reason will be returned to the department.

11. There will be generally no objection on the component parts of the works being given over to

responsible sub contractors but it must be borne in mind that this department would under no

circumstances recognize these sub contractors and responsibility of executing the work in

accordance with the condition of the contract will entirely rest on the main contractors. The main

contractors will therefore always have the very responsible member preferably a technical hand,

present on the works with power to sign all work order issued on the site of work and to take

requisite actions in the interest of very efficient execution of works.

12. With a view to ensure rapid progress on the works purchaser may store at work sites certain

quantities of the materials such as cement etc. and it will be incumbent on the tender to purchase

these materials, at the rates mentioned in schedule ‘A’ of tender form for supply of necessary

articles, all necessary help will be tendered but in must be clearly understood that the purchases

does not accepted and responsibility for the delay that may be cause in their supply on account of

circumstances beyond the purchaser’s control.

13. Contractor will be asked to present the sample of materials and the approved sampled will be

preserved at the site of work and no change in the approved sample will be allowed without the

written permission of the Engineer-in-charge.

14. Contract will have to communicate the name of his authorized agent who shall be presentation the

works and shall be authorized to sign the materials requisitions receive instruction given verbally,

or on the order book on behalf of the contractor.

15. The materials issued to the contractor as per schedule ‘A’ of the tender shall not be removed from

the work and all surplus material at the end of the works which is considered serviceable shall be

returned to the organization even the unserviceable material shall be removed only with the prior

permission to the E.E. in writing.

16. The contractor will have to sign the conditions of the contract and execute the agreement, send

the list of previous works executed solvency certificates and pay up the security deposits, failing

to that the tender will be rejected and earnest money deposit will be forfeited. The value of the

stamp paper and stamp duty charges shall be borne by the contactor.

17. The contractor must arrange for all transport of materials weighting of material issued at

department stores and all such cost include in the rates of schedule ‘B’.

18. The competent authorities can delete to any items in the schedule ‘B’ of the tender order if they

feel that the items is not essential to be executed.

19. The tender documents shall be written legibly and free from grouser, over written on conversion of

figures correction where unavoidable shall be made by crossing out initialing dating and rewriting

both in figures and in words in case of my discrepancy in figures the price quoted in words shall

20. This notice to tenders shall form a part of the contract.

21. The entire work is to be completed within the stipulated time limit from the date of work order. The

contractor will not be eligible for any extra for the idle period of work or waiting period that may be

required to suit other considerations and no claim for compensation on account of such will be

considered. However in case or delay due to circumstances beyond the control contractor either

in date of commencement or due to waiting during construction extension time may be considered

for completion of work.

22. In case contractor is unable to account for full quantity of materials issued to him from the

department stores, recovery will be effected from him at cost rates or market rates prevailing at

the time of issue whichever is higher, plus 15% to cover Corporation’s departmental supervision

charges for all material unaccounted for.

23. Bill shall be submitted by the contractor monthly on or before the date fixed by the E.E., for all

works executed in the previous months.

24. Should this tender be accepted, I/We have agreed to abide by and full fill all the terms and

provision of ‘Tender and Contract of works’ as applicable, and in default thereof, to forfeit and pay

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to the Corporation the some of money due.

25. The work will have to be carried out in co ordination with other Agencies on the same site on

account of this in case the contractor has to stop or delay his works for same time he will not

claim anything extra only Corporation may consider to give suitable extension in time limit if

necessary on such account.

26. Any disputes arising out of the contract if not settled mutually, than the same shall be settle by

Gujarat Public Work Arbitration Tribunal act-1992.

27. Following clauses of this section are not applicable to this contract i.e.

CIRCULAR – I

The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor

(R&A) Act 1970 and rule mentioned there under:

1. License to be obtained before starting the Work where number of contract laborers in Fifty or

2. Payment to contract laborers has to be made in presence of IRO/LWO. Wages rates for contract

laborers are applicable as per the terms and conditions of the license. The contractor shall have

to pay wages to workers as notified by Government of Gujarat., from time to time

3. Every contractor shall have to maintain the muster roll and wages register in respect of his

contract labor.

4. Every contractor is required to issue employment card, wages slip and attendance card to their

5. The contractor has to maintain the register No. 13 containing details of contract labors employed

6. Earned leave register/ card as per the Factories Act. And Rules.

7. Other registers required under Contract Labor Rules and the Factories Act. And Rules.

8. Every contractor shall have to obtain insurance policy in respect of the contract labors engaged by

him to cover them under workmen’s Compensation Act.

9. To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time.

10. Before starting the work as per the contract awarded to him, he should make arrangement to

enter into the agreement in the prescribed format on the stamp paper as applicable. Before

fulfilling the above requirement the contractor is instructed not to start the work. The responsibility

will be on his head in case he fails.

11. Contractor should posses separate P.F. code on their firm, name otherwise their offer may must

be considered.

All the contractors are informed to adhere to the rules and regulations applicable to them,

particularly in respect of the laborers engaged by them, the contractor not fulfilling the obligations

will not be allowed or continue with work/ not be held qualified to carry out the work at TA-

Galteshwar Dist. - Kheda Power Station.

CIRCULAR-2

It has been directed by our CO that, no new labor contract be entrusted to any agency without

getting prior approval from CO. Further the existing contract, on their expiry, may not be extended

without approval from HO, Vadodara.

In light of the instruction conveyed by HO, it is necessary to check up the following documents of

each and every contractor before awarding the contract to these contractors. For preliminary

checking of valid contractors, the following documents are required to be checked by the concern

DE/EE/SE. On their checking the same and by recommending the number of labors, gate pass

will be issued by the Sr. Security officer. But before awarding and finalizing any contracts,

following information must reach to IRO for his confirmation.

1. The contractor should not allowed to engage fifty or more contract labors without initiating to

obtain the labor license under the Contract Labor Act from the Assistant Commissioner of Labor,

Nadiad (The same number i.e. fifty or more includes Supervisor and other staff).

2. Number of days of the contract should be informed first before allowing the contract to start. The

Contractor also must obtain group insurance under WC Act before starting the work.

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3. The contract laborers must be paid minimum wages as per notification issued by competent

authority under the said Act from time to time upon issuance of Circular by Chief Engineer,

WTPS. The above instruction must be followed scrupulously to avoid labour liabilities under

Contract labor Act.

“GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety

Rules. Concern principle contractors are responsible for informing & observance of these rules by

their supervisors/contract workers as well as the owner/supervisors/ workers of sub-Contractors

engaged, if any, by them for the work contract awarded to them. Prior to commencement of the

work, Contractor shall have to submit a written assurance on their letterhead to the concerned

Sectional Head / Engineer-in-charge that they have thoroughly gone through these Rules, have

educated their employees / workers of their sub contractor and will strictly observe the said Rules

while execution of work under work contract awarded to them. They will have to indemnify the

company for any loss or damage / accident / injury to the company’s property / employee or

employee of their own in default of non - observing these rules.

1. Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per

Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per

Aadhar card /Election card id proof & to follow the gate pass issue procedure through concern

department EE & SE, Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy.

Safety Officer & Factory Manager.

2. In case of emergency, temporary photo gate pass shall be issued by Security Officer only for

three days with prior permission of Factory Manager only. More than three days, Permanent

photo gate pass procedure shall be completed by contract agency for their contract workers.

3. Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat

Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers

before commencement of work & examination responsibility shall be taken by contractor as well

as concerned Head of Department .Pre-employment & Periodical medical examination of

contractor workers shall be carried out in form no.32 from GSECL Factory Medical Officer after

every six (06) months of contractor with their contractor workers. Contractor shall be fulfilled all

health requirements before commencement of work. After completion of medical examination in

form no.32/33, GSECL Factory Medical Officer shall be signed in contract worker gate pass

procedure format.

4. If work executed outside factory premises, Principle Contractor shall be registered compulsory

under The Building & Other Construction Workers (Regulation of Employment and condition of

service) Act, 1996 and The Gujarat Building & Other Construction Workers (Regulation of

Employment and condition of service) Rules, 2003 before execution the ”building or other

construction work” means the construction, alteration, repairs, maintenance or demolition, of or, in

relation to, buildings, streets, roads, railways, tramways, airfields, irrigation, drainage,

embankment and navigation works, flood control works (including storm water drainage works),

generation, transmission and distribution of power, water works (including channels for distribution

of water), oil and gas installations, electric lines, wireless, radio, television, telephone, telegraph

and overseas communications, dams, canals, reservoirs, watercourses, tunnels, bridges,

viaducts, aqueducts, pipelines, towers, cooling towers, transmission towers and such other work

as may be specified in this behalf by the appropriate Government, by notification but does not

include any building or other construction work to which the provisions of the Factories Act,

(63 of 1948), or the Mines Act, 1952 (35 of 1952), apply.

5. Contract worker gate pass will issue after completion of safety induction 3D animation movie &

Training record is to be maintained in IMS/OHSAS training format by TK Office/LWO.

6. As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue

PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving

license, Electrical contractor license, Electrical trade qualifications, Safety induction training, SOP,

supervisor qualifications etc. After fulfillment of all Safety compliances, Safety Officer/Dy. Safety

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Officer shall be signed in Contract worker Gate pass procedure format.

7. Work Contract shall be completed by principle contractor/agency/person who is awarded the work

order. Subletting of contract shall be allowed only if prior approval of Power station chief before

execution of work. Contractor/agency shall be submitted the entire subletting contract documents

with gate pass application through concern department EE & SE, LWO/DGM, Safety

Officer/Dy.Safety Officer & Factory Manager.

8. Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules, 1956, Valid

Electrical contractor License shall be submitted to concern electrical department EE/SE/Electrical

Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass by

agency/Contractor with latest renewal from Chief Electrical Inspector, Gandhinagar- Gujarat.

Electrical License photocopy shall be checked by Concerned HOD of Electrical

Department/Electrical Safety Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.

9. As per nature of job/work, Qualified supervisor (Diploma (Electrical/ Mechanical/Civil/C&I) +

3 years experiences or ITI + 10 years) shall be engaged by contract agency & qualification

certificate with experience certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/

Dy.Safety Officer /Safety Officer/Factory Manager at the time of apply gate pass.

10. As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the

work on electrical lines and Apparatus, Contract person/worker possesses a certificate of

competency or electrical work permit, issued by the Appropriate Government. That means,

Electrical trade Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma

(Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted to concern

EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety Officer/Factory Manager at the time of apply for

photo gate pass procedure.

11. As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7 round

the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor (BE/Diploma

(Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by contractor during

dangerous operations/dangerous works as well as day to day dangerous activities, safety

supervision, tool box talk, Safety awareness programme, SOP preparation with hazards & its

control measures with each step , checking of lifting tools & tackles, hydra mobile crane, Safety

precautions, coordination with Safety Department etc.

12. License of driver shall be submitted with gate pass issue application as per nature of vehicles & to

follow the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment) Rules,2016 as well as

Gujarat Motor Vehicles rules,1989 & driver license shall be checked every day by security shift in

charge before entry in the Factory premises.

13. SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person as

per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will

review & approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety

Officer/Factory Manager before execution of work.

14. It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue

format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective Equipments

/ Safety Gadgets suitable to give sufficient protection against hazards involved in their work / job

to their staff, as per the job requirement and insist / enforce their workers to put on the same while

The ongoing work is liable to be stopped at any time if your contract workers/staffs found working

without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved

only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety Shoes, Safety

Helmet, Safety goggles, Mask & Reusable Ear plug, hand gloves to their workers/supervisor

compulsory & it will check by concern section HOD & Dy. Safety Officer /Safety Officer at the time

of gate pass procedure.

Quality of PPE shall be approved from Safety Officer as per Indian Standard and International

Standard before executions of work or at the time of gate pass apply procedure.

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List of safety equipment’s

Industrial Safety Helmet For protection of head against falling objects or during fall of

person from height. Yellow Colour helmet is used for contract

worker with agency logo.

Safety Goggles/welding For protection of eyes against flying particles / dust, chemical

goggles/ chemical splash splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust, chemical

splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high

noise level area.

Chemical suit/Gas tight suit For body protection against chemicals, oils, sharp edged

/Fire proximity suit/FR Boiler objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp edged

objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp edged

Oil/Chemical/water/heat/ objects, heat, hot metals/objects, electricity etc..

Electrical resistance etc.

Safety Belt(full body hardness For fall prevention while working at heights or in depth,

with double lanyard & shock working in vessel or in confined space.

absorber) / Rope / Life line /

Fall arrestor etc.

Dust Mask/Respirator with Protection of respiratory system against dust.

valve(FFP2)

Chemical Cartridge Respirator Protection against toxic chemical fumes / gases/vapors/dust

with full face mask type etc.

Trolley mounted Air line Working in oxygen deficient zone or confine space area

respirators with full face mask

Portable Single gas detector Working in hazardous storage/process area

like Chlorine, Ammonia,

Hydrogen, etc

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of confine

( LEL,O2,CO,H2S,SO2, etc) space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of electrical

equipments/ bus/switch gears from 01 (one) feet distance

before starting the any electrical work .

Auto darkening welding helmet The new auto darkening welding helmet combines legendary

(EN 379 & EN 175 Level-B) Speed glass quality and auto darkening technology with an

with PAPR as per EN innovative wide-view grinding visor to give welders an all-in-

12941:1998, class TH2 and one solution for more flexibility, precision, and efficiency.

AS/NZS

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in welding.

The unit is equipped with a particle filter which removes

particles from the air. The unit provides a constant airflow

independent of filter combinations and clogging. The unit can

also be equipped with a gas filter (for example A1B1E1). The

unit supplies air to the head top via the connecting breathing

tube. The airflow creates a slight positive pressure which

together with the sealing to the face prevents particles and

other contaminants from entering the head top.

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15. All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and allotment of PPE list

shall be submitted to Safety Officer, Wanakbori on his letter head as per below mentioned format

by Contractor before commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Work order no.

Name of Agency:

Date of Commencement:

Time limit for work order:

Desi Section Make Date

Sr. of :Code Receiving

gnati under Name of PPE of Qty Unit of

No worke no. of signature

on work PPE issue

01 Safety Nos

Safety Nos

goggles .

Reusable Ear Pair

Dust Mask Nos

Safety Shoes Pair

16. Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all

contractor workers at entry gate of Factory Premises & shall entered contractor workers with

Safety Shoes & Safety Helmet with photo ID Gate Pass.

17. Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor

workers on daily basis.

18. During the work execution, one trained & competent supervisor of agency should always remain

present at work site. Concern JE/DE of GSECL shall be supervised the contract work as per SOP

19. Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/C&I/Environment

survey/Chemical etc measuring /testing equipments/instruments which are used during contract

work shall be submitted before starting the work & shall be checked by concern JE/DE/EE before

starting work & it’s record shall be maintained in concern section.

20. The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain

“Line Clear” or “Work Permit” through the concern Department / Section JE/DE and shall be

informed to concern section JE/DE for closed/ returned after completion of work.

21. Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE

regarding hazards of specific work, risk & it’s control measure (mentioned in HIRA) before starting

the job work and records shall be maintained for each & every job works.

22. Display Safety instructions shall be strictly followed by all workers who are working in factory

23. Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room &work related Chemical information shall be taken by contractor &

contractor workers from Concern EE/Chief Chemist before starting of chemical handling work.

24. The contractor shall be checked & securely covered or securely fenced any opened fixed vessel,

sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation,

construction or contents ,is or may be a source of danger before starting the work each & every

days or after interval/recess. Contractor supervisor shall be informed to concerned HOD regarding

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RFQ- 76286M Page

any unsafe conditions.

25. Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile

phone etc are to be strictly followed by all workers who are working in factory premises.

26. Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all the

inflammable material lying at or nearby worksite or cover it properly by suitable protective

covering. Also, special care shall be taken before carrying out such job & see that all possible

contributing factors to set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to commence the work in fire

prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments& fire

extinguishing media / material like sand / water buckets or other appropriate equipment at such

27. While carrying out work in confined space or inside vessel, obtain necessary “Confined Space /

Vessel Entry Permit” from concerned department prior to commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used.

For taking care of the persons working inside the confined space / vessel, a supervisor / person

capable to keep continuous watch on person(s) working inside, assist them in case of emergency

or arrange to get immediate outside help, shall remain present at entry point. Use full body safety

belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers

etc shall remain available near entry point or the entry point shall be cordoned by a barricaded

tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits

opened, shall be re-fixed / re-placed in the original position as it were prior to commencement of

the work and leave the work place in safe condition in all respect, so as to prevent accident to

fellow workers.

28. The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall

be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &

display suitable caution notice or keep a person to restrict / divert the traffic on this route through

other safe passage.

29. Prior to use power / electrically operated hand tools / equipments / machines / gadgets like

welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is

found safe to use. Do not use defective, unsafe or improperly maintained equipments.

30. The electrical power supply required to run such equipments shall not be taken directly at their

own but shall be obtained through concerned Electrical Maintenance Departments or their

authorized persons or under their observations / guidance only. The Electrical Section shall

provide temporary electrical connection up to contractor’s Mains Board on which it is compulsory

to install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably

be earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be

used shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is

necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three

phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity

& safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine,

Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution

shall be of standard make & bear ISI certification mark on it. The consumables like welding

electrodes, grinding wheels / discs etc which has specific prescribed life span shall not be used in

any case if its expiry date is over.

31. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors, liquids,

dusts, or residues may be present in Gas Based power plant and list of tools and tackles shall be

submitted with technical bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall

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RFQ- 76286M Page

be checked by JE/DE before commencement of Electrical work.

32. Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane,

EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it

shall be checked and used only if found safe to use. Also, ensure that these are tested, examined

& certified in form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories

Rules and its validity do not expire. Further, it shall be fixed properly and firmly prior to lifting the

weight. Valid Test certificate of all Lifting machines used by Contractor to be submitted to

Dy.Safety Officer/ Safety Officer before commencement of work through concerned EE/SE.

33. Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain

the work permit when working at height. While climbing on such scaffolding or working on any

structure at height, use of full body safety belt /full body hardness with double lanyard & Fall

arrestor & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

34. Contractor or their employee shall not interfere in day-to-day routine plant activities / works except

the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as

shall not temper / operate / touch the machineries/equipments/auxiliaries with which they are not

concerned. Also, the contractor shall strictly instruct their staff for not to sit or take rest

at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous & prone

to accident.

35. The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,

LPG, Hydrogen, Ammonia, Chlorine, CO2etc shall be handled safely taking due care. To handle /

shift such cylinders a special trolley /cage meant for it must be used but in no case it should be

36. In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated area,

Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each

vehicle by party/agency and it will check by shift security in charge before entry of vehicles in the

factory premises.

37. No women or young person shall be employed or permitted to work in Lead-compound area like

battery room etc. as per schedule VI of GFR

38. No women or young person shall be allowed to clean, lubricate or adjust any part of a prime

mover or of any transmission machinery while the prime mover or transmission machinery is in

motion. Examination or operation of motion machinery shall be made or carried out only by a

specially trained adult male worker wearing tight fitting clothing as per section 22 of factories act

39. In all risky job, before start the work, contractor should obtain General Safety Work Permit through

concerned section from Shift –in-charge well in advance.

40. In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire

Officer or Emergency Control room no which is displayed at prominent place of factory like Main

Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All security

gates, Occupational Health Centre.

41. In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No.

21&ANNEXURE may be obtained from concerned section or Dy.Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer

through concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as

per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be

filled up by concern department JE/DE with written consent of contractor. The Form may be

obtained from concerned Electrical section or Electrical Safety Officer. Electrical accident

investigation shall be carried out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of injured

person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety Officer/Safety

Officer/Electrical Safety Officer then after injured person may allow for work.

42. For any incident occurred but have no injury to any persons should also reported as per GSECL

format and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.

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RFQ- 76286M Page

43. Safety penalty shall be imposed against Offences by contract workers: If any contract

worker worked in a factory contravenes any provision of Factories act or any rules or orders made

there under, imposing any duty or liability on workers, contractor/agency shall be punishable with

fine which mentioned as under.

Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not Rs.750/- per person

registered.

(iv) Welding work without flashback arrestor/double Rs.1000/- per set

gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per equipment

(vi) Work without qualified Supervisor as per nature Rs.1000/-per day

of job like mechanical, electrical, civil, C&I,

chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / Rs.2000/- per equipment

tackles (like C.P.Bs., Hook chooks, winch,

forklift, mobile crane, EOT crane etc) & its

attachments (like D-shackles, slings, U-clamps,

Eye bolts or any fixtures) in Form No.10 of

Gujarat Factories Rules,1963

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without anchoring

in hook/line line

(x) Work without 24 Volt supply in Confine space Rs.3000/-per person

(xi) (a) Grinding machine used without safety Rs. 500/- per equipment /

guard / machine guard per set

(b) Unsafe welding machine like open body,

Knob without insulation, connection without

(c) Damaged welding cables/gas pipelines

(d) Welding work doing without welding blanket

(e) Electrical supply without 3 pin plug/

Industrial Plug

(f) Use of damaged electrical wire for lighting /

equipments

(g) Use of lighting lamp without cage

(h) Use of open halogen tube

(i) Use of damaged PPEs/use of non standard

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Safety Officer/Electrical

Safety Officer and Factory Manager/Occupier, if they will observed any safety violations as per

CO circular/statutory requirements then they must imposed Safety Penalty through office note

directly against contract workers/ contract agency and Office note process through proper channel

to concern Section head and Account head for recovery purpose. Photograph/CCTV camera

footage is to be put up with penalty note by imposed individual officer.

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44. Contractor will damage any fire equipments or property or machinery in factory during execution

of work, total damage cost will be recovered from Contractor RA bill and recovery Office note put

up by concern HOD.

45. All the relevant labour and industrial laws shall also be followed compulsorily.

46. After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap

etc. are to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

47. For performance evaluation of contractor, safety factors of work accident, fire incident & near miss

accident will be considered. Steps can be taken to review the job assignment up to cancellation

for negligence.

48. Over & above these, contractor shall have to follow all the safety requirements /rules &

regulations / norms and legal provisions laid down in various statutes. Particularly the provisions

of The Factories Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The

Electricity Act-2003 & rules, BOCW Act/Rules shall be followed strictly. The contractor shall also

obey the rules / regulations / instructions of the local Competent Authority for safety & health

requirements.

49. The above rules shall be scrupulously followed and where required, Contractor /contractor

workers may contact to the Dy.Safety Officer/Safety Officer/Electrical Safety Officer in case of any

ambiguity or needs further guidance in this regard.

GENERALCONDITION AT CONTRACT

1. “Contract” means the documents forming tender and the subsequent agreement that may be

entered in to.

2. “Work” or “Works” means the work related to the subject mentioned in tender.

3. Contractor” means a firm or an individual undertaking these works or offers the rates for this

4. The general rules and regulations of the GSECL for tender and contract for works will apply to the

extent of the same and not modified herein. The contractor is deemed to have gone through and

considered to be fully aware of the conditions mentioned therein.

5. The security Deposit/ Bank guarantee covering execution of the contract will be released only on

successful execution of contract and on receipt of the “NO Objection Certificate” from the

Engineer In charge of the work.

6. Sublet or transfer of contract without prior written approval of G.S.E.C.L., will be treated, as

breach of contract and it will be punishable by forfeiting the Security Deposit as well as

termination of contract.

7. The G.S.E.C.L. reserves the right to forfeit the S.D. in case of any breach of contract and in case

of disputes the decision of C.E., G.S.E.C.L Wanakbori T.P.S. shall be final and binding and shall

be acceptable to the contractor. If the contractor fails to start the work as stipulated the EMD and

the SD shall be forfeited.

8. The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor

(R&A) Act 1970 and rule mentioned there under:

1. The contractor should not be allowed to engage fifty or more contract labourers without

initiating to obtain the labour license under the Contract Labour Act from the Assistant

Commissioner of Labour Nadiad (the said number i.e., fifty or more includes Supervisor and

other staff.)

2. The contractors shall have to obtain group insurance under Employee’s Compensation Act

before starting the work.

3. All Contractors shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through Nearest Nationalized Bank compulsory,

preferably situated in the premises of Wanakbori TPS area in case of ARC /BRC works

Contract. The Contractor shall supply copy of Bank Statement duly stamped by the Concerned

Bank as a token of proof towards payment of Wages to HR Department. In Case of Non ARC/

BRC works contract, it is also expected the same practice to be adopt by the contractor.

4. Payment to contract laborers has to be made through Bank/ Cheque/ RTGS only. Wages rates

for contract laborers are applicable as per the terms and conditions of the license. The

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RFQ- 76286M Page

contractor shall have to pay wages to workers as notified by Government of Gujarat., from time

5. It should be ensured that all the labours engaged by contractor are covered under the

provident fund scheme and employee’s pension scheme and their contribution are remitted

regularly to the concerned RPFC. The Xerox copies of challan along with ECR in this regards

should be submitted regularly in G.S.E.C.L. office.

6. In case the contractor having more than one contract in the same TPS, the contractor shall

have to submit contract wise separate list of the workmen to the concerned Officer.

7. The contractor shall have to pay wages to workers as notified by Government of Gujarat., from

time to time.

9. Labour Laws:

The labour laws applicable and amended from time to time have to be followed scrupulously. A

few of them for information are as under:

a) Person below the age of 18 years and above 60 years should not be employed for the work.

b) No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.

c) The contractor shall maintain a valid labour license under the contract labour (Regulation and

Abolition) Act for employing necessary man power to be required by contractor. In the absence

of such license the contract shall be liable to be terminated without assigning any reasons

d) The contractor shall at his own expense comply with all labour laws and keep the G.S.E.C.L.

Indemnified in respect thereof. Some of the major liabilities under various labour and industrial

laws, which the contractor shall have to comply, which are as under:

I) Payment of contribution by way of employee’s contribution towards provident fund, family

pension scheme, deposit linked insurance scheme, administrative charge etc., at the

rates made applicable from time to time by Govt. of Gujarat /Govt. of India and other

statutory authorities.

II) Payment of deposit in respect of each contract labour at the rate applicable of with the

offices of Commissioner of Labour as per the contract labour (Regulation and Abolition)

III) License fee as prescribed under the contract labour (Regulation and Abolition) Act and

rules framed there under depending upon the number of workmen employed by

contractor.

IV) Identity cards as prescribed under the factories Act shall be issued to workmen.

VI) Payment of retrenchment compensation, Notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor's employees arising out of any claim or

disputes under the Industrial Dispute Act 1947 or any other labour laws

VI) Payment of compensation in case of accidental injury shall be made as per the WC Act.

VII) If the female workmen are more than 50 numbers engaged then provision of crèches,

shall be complied accordingly.

VIII) Maternity leave as per the provision of the maternity benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various labour laws in force from time to time from statutory Authorities like

State Government / Government of India, which the contractor shall have to comply with.

10. Provident Fund and Family Pension Scheme:

The contractor shall submit along with his bill (month wise) statement regarding deductions

against employees’ provident fund and family pension scheme in respect of each concerned

employee. Provident fund and family pension scheme at the rate of 12 % of wages (or at the

rates made applicable by the Government time to time). The contractor’s contribution and his

workers contribution towards provident fund and family pension scheme shall deposited by the

contractor with Regional Provident Fund Commissioner, Ahmedabad. In case if the contractor

deposits the contribution to the Assistant Provident Fund Commission, the zerox copy of challans

and schedule must be submitted in the office. For maintaining the CPF Account of contractor’s

employees the contractor will have to pay administrative charges as applicable of the emoluments

of the employer of the contractor's every month.

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11. Group Insurance Scheme:

The contractor has to take Group Insurance for all workmen engaged by him and copy of the

same shall be produced to Concerned Officer.

12. Paid Leave Facility:

Paid leave facility at the rate of one day for every 20 days worked by the contract, labour shall be

provided the contractor to his workers. It shall be duly verified and approved/certified by the

authorized officer of the GSECL.

13. The contractor shall employ adequate number of experienced staff at site for daily supervision

and for maintaining of various registers and records required under the law and contracts. No

payment for such supervision shall be admissible.

14. Contractor to Indemnify the GSECL:

The contractor shall indemnify and keep indemnified the GSECL, and every member, officer and

employees of the GSECL, also Engineer-in-charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever arising out of or in connection with the matter

referred in above clauses and elsewhere and against all actions, claims demands, cost and

expenses which may be made against the GSECL by any workman/ employees of contractor or

any sub contractor and or from any liability any wise to any workman/employees of the contractor

or sub-contractor under any laws, rules or regulation having in force of law including but not

limited to claims against the owner under workmen compensation Act, 1923. The Employee’s

Provident Fund Act.1952, and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to

any workmen or other person in the employment of the contractor or his sub-contractor, and the

contractor shall indemnify and keep indemnified the GSECL against all such damage and

compensation and against all claims, demands proceedings costs, charges and expenses

whatsoever in respect of or in relation thereto.

15. Workmen’s Compensation Fund and Employer’s Liability Insurance:

Insurance shall be affected for all the contractor’s employees engaged in the execution of these

contracts. If any of the work is sublet, the contractor shall required the sub-contractor to provide

workmen's compensation and Employer's liability insurance for the latter's employees unless

such employees are covered under the contractor’s insurance. It shall be liability of contractor

for employees of his sub-contractor.

16. Any other rules and regulations, conditions, circulars etc. that are in force at present and that may

be framed by the GSECL from time to time in connection with the contract will be binding and

acceptable to the contractor.

17. The contractor must possess separate P.F. code for the above subject work.

18. Attendance rolls shall be maintained up to date. All the written registers, Performa etc…shall be

filled up and maintained up to date and kept ready for inspection at any time or submitted in-time

to the concerned authorities as per contract labour etc. Factory Act. etc... By contractor.

19. It is the responsibility of the contractor to ensure that his employees maintain strict discipline as

regards security, methods of safe working etc., and not to cause any hindrance to smooth running

of power station or in execution of duties by GSECL staff. Any lapse in this regard will be viewed

seriously and contract is liable to be terminated. If any of contractor’s staff is found unsuitable or

not behaving properly, the contractor shall have to remove him from the work-site on demand by

GSECL. The contractor shall have to strictly observe the rules and conditions specified in the

enclosed works contract booklet of the GSECL, which are not modified hereunder. To keep

harmonious Industrial Relations amongst contract labours is the sole responsibility of the

contractor. Any breach of the same will be viewed seriously.

20. Before starting the work, the contractor should contract Industrial Relation Officer/ Labour Welfare

Officer for all formalities and obtaining the gate passes of all contract labourers and for other

formalities.

21. Follow the following procedure at each milestone for the execution of works contract.

(A) On Commencement of Contractual Work:

(1) The Contractors shall have to obtain Photo-Gate-Pass before the commencement of

contractual work awarded. Contractor shall have to apply for the gate passes in triplicate in

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a prescribed application form which is to be available from Security Section for the entry of

workmen in the premises.

(2) Such application shall have to be proceed for the approval of Factory Manager. After

obtaining approval of Competent Authority, contractor shall have to prepare the Gate

Passes and obtain the signature of Factory Manager.

(3) If Labours are required to be engaged in Emergency during Public Holiday , Contractors

Can apply for Temporary Gate-Pass for the period of only three days with

recommendation of respective EE/SE and the same shall have to be regularized after

following the procedure of Gate Pass applications on the office working day from HR

Department. It is to note that No Temporary Gate-Pass shall be issued for the work other

than acute emergency to carry out the work in power station premises.

(4) The Contractor shall have to obtain the Group Insurance Policy under the Employee

Compensation Act, 1923 prior to commencement of work.

(5) The Contractor who intend to engaged 50 or More than 50 labours to Carry out the

awarded contractual work then necessary - Form No. V under the Contract Labour (R& A)

Act, 1970 / Form No. VI under the Interstate Migrant worker (employment regulation) rule

1979 as applicable is to be obtained from HR Department for the purpose of obtaining

Labour License from the Licensing Authority.

(B) During Contractual Work under the progress:

(1) Bill Recording Officer of User department shall have to ensure as to whether contractor

has engaged minimum number of contract workmen per day as per the terms of work

(2) All Contractors shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through Nearest Nationalized Bank

compulsory, preferably situated in the premises of Wanakbori TPS area in case of ARC

/BRC works Contract. The Contractor shall supply copy of Bank Statement duly stamped

by the Concerned Bank as a token of proof towards payment of Wages to HR

Department. In Case of Non ARC/ BRC works contract, it is also advisable the same

practice to be adopted by the contractor.

(3) All Contractors has to comply & maintain statutory documents / registers at site under the

provision of labour laws & EPF Act.

(C) Submission of Statutory documents to ensure the compliances:

The Contractor shall have to submit following statutory documents, work order wise, under the

labour laws and EPF to the recording officer of user department for ensuring the compliances of

provision of labour laws and EPF Act for the respective working period.

site (duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed & stamped by

Contractor - Form XVII

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission ( duly signed by Authorities ) -

 Copy of Work Order ( First Time )

 Copy of Valid W.C. Policy

 Copy of Valid Labour License ( If Applicable in case of More than 50 manpower Engaged

by Contractor for said work )

 Form No. XIII – Register of workers employed by Contractor

 Form –C – copy of Bonus Register

 Form -19 – copy of Leave with wages Register

Prescribed under the Contract Labour (R&A) Act, 1970 Contractor shall specify the Name of

Work, Place of Work and Work order number in Muster Roll- Form No. XVI& Wage Register –

Form No XVII.

22. Submission of the bill by the contractor:

Bills shall be submitted by the contractor for each month on or before the date fixed by the Site In

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charge, for all works, executed in the previous month and the Site In charge shall take or cause to

be taken the requisite measurement for the purpose or having the same verified and the claim so

far as it is admissible, shall be adjusted, if possible, within ten days from the presentation of the

bills. If the contractor does not submit the bill, within the time fixed, as aforesaid, the Site In

charge may depute a subordinate to measure up the said work in the presence of the contractor

or his duly authorized agent, whose counter signature in the measurement list shall be sufficient

warrant and the Site In charge may prepare a bill from such list which shall be binding on the

contractor in all respect. Along with the R.A. Bill, the contractor should submit material Account

wherever applicable, proof of payment of provident fund and other statutory dues, certificate

issued by I.R.O. / L.W.O certifying average number of labour deployed during the month and total

amount of wages and salaries paid to labour.

23. Income Tax:

Income tax will be deducted at source from each bill as per statutory requirements. The GSECL

will be entitled to deduct directly from the bills to be paid to the contractor any sum or sums

payable by the contractor and which sum/sums the GSECL is required to pay as a principal

employer on account of contractor’s default in respect of all liabilities referred to in above clauses.

 No sales tax, professional tax or any other taxes, cess or levy, excise duty, octroi, royalty

or other duties will be payable by the GSECL against this contract.

 Service tax at the rate prevalent during period of execution of contract and if applicable will

be reimbursed on production of certified copy of registration number and paid Challan for

payment of service tax from time to time.

24. The quantities mentioned in the Schedule-B are approximate only and may vary widely. The

contractor shall be paid for the actual works carried out at the rates quoted by him.

25. The TDS @ 2% as per Sections 57A and 57B GST Act shall be deducted from the contractor’s

26. Compensation for the Delay:

The time allowed for carrying out the work as entered in the tender shall be strictly observed by

the contractor and shall be reckoned from the date on which the order to commence work is given

to the contractor. The work shall throughout the stipulated period of contract be proceeded with

all due diligence (time being deemed to be the essence of contract) and the contractor shall pay,

as compensation, an amount equal to ½ percent or such smaller amounts, as the Competent

Authority (whose decision in writing shall be final) may decide of the amount of the contracted cost

of whole work as shown by the tender for every day that the work remains un-commenced or

unfinished after the proper dates. Provided always that the total amount of compensation, to be

unfinished after the proper dates. Provided always that the total amount of compensation, to be

paid under the provisions of the clause, shall not exceed 10 percent of the contracted cost of the

work as shown in tender.

27. Deposit Linked Insurance Scheme:

The contractor shall have to deposit 0.50% (half percent) or the rate applicable from time to time

of the wages in respect of employees who are members of the PF, as the contribution to the

Deposit Linked Insurance Scheme, with the Regional Provident Fund Commissioner,

Ahmedabad.

28. Liability towards Gratuity:

The contractor shall deposit 15 days salary at the rate of last drawn salary for every completed

one year of service for each worker for the liability of gratuity.

29. Minimum Wages Act:

The contractor shall pay prevailing minimum wages as applicable from time to time to the labours

engaged by him as per the minimum wages Act, in presence of the GSECL officer or

representative.

30. E.S.I. Act.:

The contractors shall comply with the provisions of E.S.I. Act wherever applicable as per the

prevailing provisions of the Act and as amended from time to time.

31. Administrative Charges:

Administrative charges for maintaining Provident Fund account shall be deposited by the

contractor with the Regional Provident Fund Commissioner, Ahmedabad, at the rates applicable.

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RFQ- 76286M Page

32. Safety:

The contractor shall strictly observe all safety rules and provide safety equipment to the contract

labours as per the Factories Act, 1948, and whatever amendments made from time to time to

avoid any chance of accident. The contractor shall strictly observe all instructions of Safety Officer

and Factory Inspector to avoid any chance of accident. The contractor has to provide safety

articles to his contract labour as per the nature of work they have to perform in the contract. A

certificate in this regard has to be obtained from Safety Officer then the detailed work order will be

33. Compliance to Security Matters:

The power station being a restricted / prohibited area, all the formalities as required by the

Security and Vigilance staff of GSECL should be complied with, to whom the contractor should

34. Submission of Returns & Maintenance of Records:

The contractor shall submit the returns under the Contract Labour Act, Payment of Bonus Act, and

Payment of Gratuity Act etc. and shall have to maintain all up-to date records/registers in respect

his employees as prescribed under various Labour Laws and produce the same as and when

demanded by GSECL’s appropriate authorities.

35. Execution of Agreement:

The successful bidder (contractor) will have to enter into an agreement with the GSECL and the

cost of the stamp paper will be borne by the contractor. The contractor will also have to execute

indemnity bond on required value of stamp paper as per GSECL’s rules. The cost of stamp paper

for indemnity bond will be borne by the contractor.

36. The contractor must be maintaining regular labour record and should be paying all acquired

benefits to labour force and contractor should obtain certificates to this effect from Labour

Commissioner.

37. Because of this contract, the GSECL shall not accept any additional labour liabilities than stated

38. The contractor will make arrangements at his own cost to insure all men, materials and equipment

employed for this work. The GSECL will not be responsible for any loss or damage either to the

contractor’s personnel or his equipment.

39. Dispute, if any, taking place between the contractor and labourers must be intimated to Labour

Welfare Officer, Wanakbori TPS, immediately.

40. The contractor must insure all the labourers before starting the works.

41. Any casualty will also have to be borne by the contractor for the period the contract continues.

42. The contractor shall not engage any sub-contractor without written prior permission of the Chief

Engineer or the authorized officer of the GSECL. In no case the GSECL will be liable in any

manner regarding any liability in respect of any contract labours engage by the sub-contractor and

the liability of such contract labours will solely rest with the principal contractor.

43. The GSECL reserves the right to terminate this contract at any time during its currency without

giving notice of termination or any reason thereof.

44. In case of default, the work will be got done through other agency / agencies at the risk and cost

of the original contractor, and the GSECL shall be entitled to recover such expenses from

defaulting contractor by such methods as deemed fit. The contractor shall not, however, be

entitled to terminate the contract or stop works undertaken by him before expiry of the contract

period / extended period due to any reason whatsoever.

45. Under the contract, the contractor should either himself be present at the site or should nominate

persons in writing, who must be available at site and who should be authorized to take decisions

about the works and receive the instructions from Site In charge of the work at any time. In

absence of any responsible man of contractor at the time of any emergency, adhoc decision of

Site In charge will be binding on the contractor.

46. The contractor is bound to execute the work for any item as per the instruction of the Site In

charge. On refusal to do so, the work will be carried out at the risk and cost of contractor by using

the contractor’s tools and tackles, for which no compensation whatsoever shall be payable to the

contractor.

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RFQ- 76286M Page

47. If any immovable articles/tools/equipment will be found stolen from the working place, the

contractor would be held responsible and cost will be recovered from his bill.

48. For any conflict and ambiguity, the decision of the Chief Engineer (C&O) shall be final and binding

on the contractor.

Chief Engineer (C&O)

GSECL, WTPS

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Job Safety Analysis sheet

JSA for: Supply of MS grill and Fabrication & Epoxy paint of stairs, Railing , structure inside chimney

stage- 2 wanakbori TPS

Section: BMD2

Job Step Hazard Risk Control Measures Responsibility

Level Risk assessment should be

carried out and inform to all

Removal of old Fall of object High  All job related PPE Contractor &

& person should be use as per It’s Supervisor

Support structure,

from height note of works.

stairs case, and  Area barricaded.

 Safety talk to be given

fabrication of new

before work execution.

supports, stairs  Close supervision

MS grill, railing

 Arrange Proper

bend, Epoxy paint scaffolding.

Failure of High  Crane / Hydra must be

of stairs, Railing

lifting tools / operated by competent

structure inside tackles operator.

 Confirm crane/hydra to

chimney stage-

be used as per load of

 Form no 10 must

available for lifting

machine/ tools & tackles

is to be used.

Electric shock High  Electric supply through Contractor &

ELCB/RLCB. It’s Supervisor

 Industrial plug socket

should be used.

 Three pin used with

earthing wire connection.

 Three cord cable to be

 Lamp guard to be used.

 Cable cord to be laying

on dry surface only.

Exposure to High  Use PPE, personal care Contractor &

eyes required. It’s Supervisor

 Close supervision

 Area barricaded.

Exposure to Medium  Use PPE, personal care Contractor &

hot surfaces required. It’s Supervisor

 Close supervision

 Area barricaded.

Injury to Medium  Load should be hang in

human body vertical direction only.

due to  Hazard due to

unbalancing unbalancing of load

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RFQ- 76286M Page

of hanging should be considered

load before dismantling of any

slips/trips/falls load/ plant structure.

NOTE: Required check list should be filled up by contractor at time of work execution.

Prepared by Reviewed by Checked by Approved by

EE Dy. Safety SE Factory Manager Chief Engineer

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RFQ- 76286M Page

DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: Supply of MS grill and Fabrication & Epoxy paint of stairs, Railing , structure

inside chimney stage- 2 wanakbori TPS.

Reference No.:- WTPS/S/TECH/RFQ – 76286M/BMD-2

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed on

the website and General terms & conditions, technical specification, PQR and other documents

of the tender mentioned under reference along with the Commercial terms and conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance with

the GSECL’s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation (except

the deviations shown in respective Annexure-12 of Technical Deviations of this tender

document) in the offer from the Board’s Tender Specification. I undertake to abide by the

GSECL’s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to

supply materials strictly as per the GSECL’s Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake

to abide by all commercial conditions of the GSECL, including delivery schedule. I have

submitted all the annexure-1 to 15,form of integrity pact etc along with the technical Bid dully

filled along with all the details”

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except the deviations shown in Annexure-12 of Technical Deviations of this

tender document) our offer shall be out rightly rejected without assigning any reason thereof.

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security Deposit

within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then

my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here by

certify that M/s _________________________________________________ and their

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business

dealing and / or black listed by GUVNL and / or their any subsidiary company viz. GSECL /

GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or Semi

Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who are

participating in same tender and if it is found that the submitted information / declaration are

wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL shall

take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

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RFQ- 76286M Page

[On Company’s Letter Head]

Annexure –

(Require for Price Justification, if Necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All Bidders will have to furnish the following undertaking duly filled in, for all the quoted

items/works of the tender along with online Technical Bid)

Ref.: Tender No……………. / Gem Bid. No.

We, the undersigned, hereby declare and undertake that we have not accepted or executed

any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at

rate lower than the rate offered in this tender in any station of GSECL/GUVNL/ & Subsidiaries/

CPSU / SPSU/IPP etc. during the period from six (6) months prior to two (2) months after the

bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL

Subsidiaries/ CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be considered

as ‘offered’ price for the tender items in subsequent tender, if it is not within period mentioned

I/We accept above undertaking.

Seal of the Firm Signature of the Tenderer

With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 76286M Page

<On the letterhead of the vendor/ payee>

To, Date : __________

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

Dear Sirs,

This is with reference to the determination of appropriate Tax deduction at source (TDS) or Tax

collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/ 206CCA/139AA of the IT

Act. In relation to the said provision of the Act: I / We, having status of <<mention status i.e.

Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT Act.(Copy of

PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section 139AA (2)

read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately prior to

the year in which tax is required to be deducted and for which last date of filing of income tax

return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of previous

two financial years of which due date u/s139(1) is expired, as proof of filing ITR. (Strike out full

sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at Source (TCS)

exceed/don’t exceed Rs. 50,000 or more in each of the two aforesaid previous years in my/our

case (Vendor has to provide the extract of its Form 26AS if copy of ITR is not provided as

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of commission

or omission including incorrect declaration basis which the Company would act upon.

I/We agree that Company shall determine applicability of section 206AB/206CCAof the IT Act

based on the aforesaid declaration/documents filed by me/us and would deduct TDS/TCS

accordingly. The decision of Company shall be final and acceptable to me/us. Strikeout

whichever is not applicable.

Thanking you,

Yours faithfully,

<<Signature>>

< Full Name of Vendor & seal >

BIDDER’S SIGN WITH SEAL

RFQ- 76286M Page