Comprehensive Operation & Maintenance work for 02 Year of Bajarangwadi Sewage Pumping Station.

General conditions of contract & e-TENDER TECHNICAL BID

Name Of Work: Comprehensive Operation & Maintenance work for

Year of Bajarangwadi Sewage Pumping Station.

Milestone dates for e-tendering is as under

1. Downloading of e-Tender documents Dt. 01-09-2026 to Dt. 21-09-2026 up to

2. Online submission of e – Tender (tech. bid ) Dt. 21-09-2026 up to 18:00 hrs

3. Physical submission of EMD, e-Tender fee Dt. 30-09-2026 up to 18:00 hrs

and other documents.(Speed post Only)

4. Verification of submitted documents (EMD, Dt. 01-10-2026 (If possible)

e - Tender fee, etc.)

5. Opening of online tender (tech.bid) Dt. 01-10-2026 (If possible)

6. Opening of Price Bid (if possible) Dt. 05-10-2026 (If possible)

7. Bid Validity 120 days.

For further particulars, visit us on (1) https://rmctender.nprocure.com (2) www.rmc.gov.in

Add. City Engineer

Drainage–Project, Bedi Naka, Nr. Keshar E Hind

Bridge, Central Zone, Rajkot Municipal

TABLE OF CONTENTS:-

Sr.No. Section Title

1. - E-TENDER NOTICE

2. - TENDER DECLARATION FORM

3. Section A Introduction

4. Section B Important Provisions

5. Section C General instruction for the tenderers

6. Section D Special instruction to Tenderer

7. Section E Financial & Technical (Qualification) Criteria with

8. Section F Condition of Contract & Schedule of Guarantee

9. Section G Special Terms & Condition

10. Section H Technical Specification & Scope of Services

11. Section I Technical Details of Pumping Station

12. Section J Special Condition & Safety Instructions For Wet

Well De-Silting Work

13. Section K Penalty provisions, ADDITIONAL SCOPE OF

WORK, GENERAL ROUTINE MAINTENANCE,

PREVENTIVE MAINTENANCE CHECKS, MINOR

REPAIR GENERALLY ENCOUNTERED IN THE

Pumping Station

Rajkot Municipal Corporation

Water O&M Cell(Drainage)

e-Tender Notice

Rajkot Municipal Corporation Water O&M Cell(Drainage), Office of the Dy. Exe. Engineer,

Drainage-Project (Ele./Mech.) Branch Nr. Keshar E Hind Bridge, Nr. Bedinaka Tower,RAJKOT –

360001 invites E-Tender with two bid system (Technical & Price bid) by e-tendering from

the reputed and experienced contractors working with GWSSB/ State Government/ Central

Government/ULB..etc. in appropriate category Comprehensive Operation & Maintenance

of Water/Sewage pumping station for the the below mention work.

Estimated cost A) EMD as per

Sr Name of work (without GST) B) E-TENDER fee

No C) Tenure of work

Year In Rupees D) Tender Validity

1 “Comprehensive Operation & st

Maintenance work for 02 Year of B) Rs. 3000/-

Bajarangwadi Drainage Pumping

Total D) 120 Days

Station.” 57,09,299/-

Milestone dates for e-tendering is as under

1. Downloading of e-Tender documents Dt. 01-09-2026 to Dt. 21-09-2026 up to

2. Online submission of e – Tender (tech. bid ) Dt. 21-09-2026 up to 18:00 hrs

3. Physical submission of EMD, e-Tender fee Dt. 30-09-2026 up to 18:00 hrs

and other documents.(Speed post Only)

4. Verification of submitted documents (EMD, Dt. 01-10-2026 (If possible)

e - Tender fee, etc.)

5. Opening of online tender (tech.bid) Dt. 01-10-2026 (If possible)

6. Opening of Price Bid (if possible) Dt. 05-10-2026 (If possible)

7. Bid Validity 120 days.

For further particulars, visit us on (1) https://rmctender.nprocure.com (2) www.rmc.gov.in

Pre-Qualification Criteria:

A) Financial Criteria:

1. The bidder must have achieved a minimum annual turnover in any one year over

the last seven financial years (i.e. 2025-26 to 2019-20) of the annual value of

contract applied for. (i.e.,Rs.28,54,650/-) (Rajkot Municipal Corporation’s

Enhancement Factor can be applicable.

2. The bidder has liquid assets (aggregate of Working capital, cash in hand and

uncommitted bank guarantees) and/or credit facility equal to 25% of the contract

value. (i.e. Rs.14,27,325/-)

3. Available Bid Capacity-ABC must be more than the tender amount.

ABC is calculated as ABC=2*A*N-B

A = max. value of works executed in any one year during the last seven years (updated

to…….* price level) taking into account the completed as well as work in progress.

N=Number of years prescribed for completion of the works which tender are invited.

B = Value (*price level) of exiting commitments and on-going work to be completed

during that next N year (period of completion of the works for which the tenders are

Note on pre-qualification requirement:

4. Enhancement factor at 10% per year for last seven years will be applicable to

arrive at average annual turnover and experience to finalize the magnitude of

work done in last seven years.

Sr. Year Enhance

1 Year of inviting tender (2026-27)

For Financial and Experience criteria, the estimated cost of Rs. 28,54,650/- will be

5. Bidder has to quote their rates without GST and including other taxes. The invoice

should be submitted by contractor showing the breakup of GST in the bill. GST will be

paid extra at the prevailing rate at the time of execution.

B) Experience Criteria:

1. The bidder has successfully completing or substantially completing at least one

contract of similar nature of work at least 40% of the value of proposed contract

within the last seven years. (i.e. Rs. 11,41,860/-)

2. Substantially completed works means those works which are at least 90% completed

as on the date of submission (i.e. gross value of done up to the last date of

submission is 90% or more of the original contract price.) and continuing satisfactorily.

Experience certificate of competent authorities required to be submitted like 3(A)

CERTIFICATE will be considered as experience certificate.

Note:- Experience as a contractor of similar nature of work (similar nature means -

comprehensive operation and maintenance service like Water Pumping Station, STP,

Drainage Pumping Station, Water Treatment Plant in any State Government / Central

Government /ULB)

CHECKLIST FOR SUBMISSION OF DOCUMENTS (ONLINE AND OFFLINE)

The bidder must submit the relevant documents as per below:

Sr Document Name ONLINE OFFLINE

1 Tender Fee DD  

3 Current Registration in “D” Class or Above (R & B) with of any State 

Government / Central Government authority/ULB

4 Tender Documents (Technical bid, Price Bid and Corrigendum with 

sign and stamp)

5 Valid Electrical Contractor License 

6 GST Registration 

8 PF Registration 

9 ESIC Registration 

10 Non-Blacklist Declaration on Rs.300 Stamp  

11 Turnover Certificate from CA 

12 Work Experience Certificates (3A only) 

13 Professional Tax Details -Enrollment certificate (Firm) and 

Registration certificate (Employee)

14 Working Capital Certificate From C.A. 

15 Available Bid Capacity Certificate From C.A 

16 Sites visit & fully aware with nature of work confirmation letter 

Note: The bidder must submit all relevant documents as per qualification criteria and

tender conditions. No correspondence to the agency will be done for shortfall documents.

Original documents to be brought by bidder/authorized person for verification on

the date and time as communicated by engineer-in-charge, if any and other

supportive documents as required in this tender, duly stamped & signed on all pages.

The EMD of Rs. 57,100/- as well as e-tender fee (non-refundable) of Rs.3000/-

are paid via Demand draft in favor of “Rajkot Municipal Corporation”, Rajkot, from any

Nationalized Bank or as per Finance Department, GR No.-FD/MSM/e-

file/4/2025/2712/DMO,Dt.01/04/2026 and Physical Documents mention in table must

be delivered within seven days from the last day of submission of bid on address below

by Speed Post only:

Deputy Exe. Engineer Drainage–Project,

Bedi Naka Tower, Nr. Keshar E Hind Bridge,

Rajkot Municipal Corporation, RAJKOT-360001

The bidder also can pay EMD and Tender fee by NEFT/RTGS or Online Transfer. the

payment receipt needs to be uploaded online along with the required tender documents,

eliminating the need for physical submission.

RMC BANK ACCOUNT DETAILS

A/C No.: 925020032594580 Bank Name: Axis Bank

IFS Code: UTIB0000631 Branch: Shashtri Medan

Terms & Conditions:

1. Tenderer has to submit tender documents online at https://rmctender.nprocure.comand

Submit Hard copy of above documents mention offline in table are only on address given

above by Speed Post only.

2. Conditional tender are liable to be rejected.

3. Joint venture or MOU is not permitted.

4. The bidder should provide accurate information on any litigation history or arbitration

resulting from contracts completed or under execution by him over the last ten years. This

should also include such cases, which are in process/progress. A consistent history of

awards against the bidder may result in failure of the bid. In case the bidder has not

provided such information and has come to the notice of the authority, the tender will

be rejected at what so ever stage and in such case all the losses that will arise out of this

issue will be recovered from the tenderer/bidder and he will not have any defense for the

5. Enhancement factor at 10% per year for last seven years will be applicable to arrive average

annual turnover and finalize the magnitude of work done in last seven years.

6. The Bidder / firm must have current Registration in “D” Class or Above (R & B) with of any

State Government / Central Government authority.

7. The agency should not be Black Listed/Debar/Terminated anywhere in India, for which, agency

will have to submit fresh Notarized Affidavit on Rs.300/- judicial stamp paper.

8. Sites visit & fully aware with nature of work confirmation letter

9. Power of Attorney authorizing the person for signing the Tender and give any clarification

asked by department.

10. The agency shall also have to submit the documentary evidence for possessing the Current

Electrical Contractor License in Electrical Department of Government.

11. The contractor shall have to purchase the material required for this tender work, only from the

supplier having registered GST Number. RMC will not be responsible to pay any amount

towards GST if the material is purchased from the unregistered supplier / not having GST

12. Also, the details of works on hand and works completed shall have to be mentioned in the

Annexure-II of Technical Bid (Volume-I).

13. The successful bidder shall have to pay security deposit amounting to 5% of Contract Value in

favor of "Rajkot Municipal Corporation" in terms of Fixed Deposit Receipt of Nationalized Bank

or as per Finance Department, GR No.-FD/MSM/e- file/4/2025/2712/D.M.O., Dt.01/04/2026

valid for the period of 30 Months.

14. If the contract price offered by the selected bidder is lower than 10% but up to 20% of the

Estimated project Cost than the additional performance security shall be calculated @20% of

the difference in the Estimated Project Cost minus 10% of the Estimated Project Cost and

Contract Price offered by the selected Bidder.

15. If the contract price offered by the selected bidder is lower than 20% of the Estimated project

Cost than the additional performance security shall be calculated @30% of the difference in

the Estimated Project Cost minus 10% of the Estimated Project Cost and Contract Price offered

by the selected Bidder.

16. The Additional Performance Security shall be treated as part of the Performance Security. The

Performance Security shall be valid beyond 60 days of the defect liability period and the

additional Performance Security shall be valid beyond 28 days of Project completion Date.

17. The Tender of those bidder(s) those who fails to submit the required documents physically

within the stipulated date and time, will be treated as non-responsive and their Price Bid will

18. After opening of Technical Bid, the procedure for the pre-qualification shall be adopted and

the Price Bid of only successful qualified bidder shall be opened for final evaluation of the

contract. The decision of Municipal Commissioner regarding the pre-qualification shall be final

and binding to all the bidders.

19. After opening of the Technical Bid, if the agency is disqualified for this work and under such

circumstances if the agency tries to pressurize the Evaluation Committee through any means

then the offer of such bidder will be treated non-responsive and liable to be rejected out

rightly without assigning any reason thereof.

20. Enter into an agreement on stamp paper as per prevailing norms. It shall be incumbent on the

Contractor to pay the stamp duty and the legal charges for the preparation of the contract

21. The Jurisdiction will be Rajkot City only.

22. Commissioner, Rajkot Municipal Corporation, Rajkot, reserves the right to accept / reject any

or all e-Tender(s) without assigning any reasons thereof.

Add. City Engineer

Water Management Unit

Rajkot Municipal Corporation

TENDER DECLARATION FORM

Add. City Engineer

(W.M.U.), Rajkot

Municipal Corporation,

Name of Work : Comprehensive Operation & Maintenance work for 02 Year

of Bajarangwadi Sewage Pumping Station..

I/We the undersigned have carefully gone through and clearly understood the Tender

documents comprising Notice Inviting Tender, Articles of Agreement, Scope of work,

Definition of Terms, Instructions to Tenderer, Conditions of Contract, Special Conditions of

Contract, Appendixes, Specifications, Schedule of Quantities and Drawings furnished by

RAJKOT MUNICIPAL CORPORATION, RAJKOT. I/We have satisfied myself / ourselves as to

the location of site, the existing condition of structure and examined drawings.

I/We do hereby offer to execute and complete the whole of the work within the time

specified all in accordance with the specifications, designs, drawings and instructions in

writing referred to in the said documents and with such materials as are provided for at

the respective rates which I/We have quoted in the Schedule of Quantities, or at such

other rates as may be fixed under the provisions of these conditions, as turnkey basis

including supplying, design, drawings and testing etc.

In the event of this tender being accepted, I/We agree to enter into an agreement

as and when required and execute the contract, according to your Form of Agreement or

in default where of I/We bind myself / ourselves to forfeit the Earnest Money Deposit.

I/We understand that if I/We shall enter in agreement within ten days from the date

of receipt of Letter of Acceptance, you will forfeit the Earnest Money paid by me/us and

take necessary action as deemed fit.

CONTRACTOR Competent Authority

I/We have enclosed a Draft as an "Earnest Money Deposit" for the sum of Rs.57,100/- the full

value of which is to the absolutely forfeited to the Employer should I/We fail to commence the

works specified. Otherwise the said sum shall be retained, by the Employer, as on account of

such Security Deposit as provided for in the aforesaid documents.

I/We agree not to employ sub-contractors other than those that may be approved in

accordance with conditions in the aforesaid documents.

I/We understand that you are not bound to accept the lowest of any tender, which you

may receive. I/We understand that all the pages of the Tender documents are to be

signed by me / us.

I/We shall refer all disputes arising out of or relating to the agreement, final decision

of Municipal Commissioner bound to me.

I/We am/are bound to execute the job if the work order is issued within 120 days from the date

of opening of technical bid the tender.

Yours faithfully,

Signature of the

Signature and seal of the Contractor

RAJKOT MUNICIPAL CORPORATION

Introductory Note

RMC is the implementing agency for Underground Drainage Project of Rajkot city. The

project is already implemented. The Comprehensive operation and maintenance

responsibility of the executed works is also rested with RMC.

For technical and proper operation and maintenance of the Pumping Station RMC

intent to engage experienced and resourceful agencies. The scope of agencies for

package will be to operate, maintain, repair shall the asset secreted by RMC, for the

period of 2 years and the same could be extended by mutual understanding. The tenders

have been asked on turnkey basis where in contractors shall have to provide all the staff

required for the comprehensive operation and maintenance as well as equipment, vehicles,

Consumables etc. RMC will supply raw sewage and Electrical power as well as Diesel for

power generator set only. Oils, Grease, coolant, Kerosine, required for pumping or any other

required consumable shall be in the scope of contractor & its required quantity stock shall

be maintained by contractor at his own cost.

The e-tenders have been invited with two bid system i.e. the technical bid and

the Price bid. The technical bid will be opened first and the Price bid of responsive

offer will be opened at later stage.

Authorized Signature with seal of Bidder.

IMPORTANT PROVISIONS

1. Name of work :

Compr,ehensive Operation & Maintenance

work for 02 Year of Bajarangwadi Sewage

Pumping Station

2. Amount of Earnest The Bid Security will be Rs.57,100/-. The Bid

Money Deposit : Security either to be submitted along with the

Bid- Document, in form of D.D.of any

Nationalized Bank or as per Finance Department,

GR No.- FD/MSM/e- file/4/2025/2712/D.M.O.,

Dt.01/04/2026 having Branch office in Rajkot. or

directly deposited in :

“Rajkot Municipal Corporation”

Axis Bank Account No.

Branch : Shashtri Medan

IFSC Code : UTIB0000631

3. Amount of Performance Security Deposit The Performance Security deposit shall have

to be submitted with in 10(Ten) Days of

intimation of work award @ 5% of contract

value or tender estimated value whichever

is higher in form of FDR of any Nationalized

Bank or as per Finance Department,

GR No.- FD/MSM/e-

having Branch office in Rajkot.

4. Time of Comprehensive Operation & Maintenance 24 months from the date of work order.

5. Validity of Tender : 120 days from date of opening of Technical

Authorized Signature with seal of Bidder.

GENERAL INSTRUCTIONS FOR THE TENDERERS

e-Tenders under two bid system are invited on behalf of the Rajkot Municipal Corporation, Rajkot,

Gujarat for the works mentioned in the scope of work below. How ever no tender will be considered

for only part of the items within a schedule or for any lesser quantity of an item than that specified.

2. WORK SCHEDULE

All tenderers are cautioned that e-tenders containing any deviation from the contractual terms and

conditions, specifications or other requirements may be rejected as non- responsive.

Contractors will be pre qualified after opening and evaluating the pre qualification bids as mentioned

in the notice inviting tender, Price bid of only such pre qualified tenderers will be opened for

evaluation of price and further decision of accepting the tender will be taken.

3. PHYSICAL SUBMISSION OF DOCUMENTS :

Required Documents should be submitted physically to :

Dy. Exe. Engineer Office,

Drainage-Project (Ele./Mech.) Branch

Nr. Keshar E Hind Bridge,

Nr. Bedinaka Tower,

Rajkot Municipal Corporation, RAJKOT –

[email protected]

DOWNLOADING OF E-TENDER DOCUMENTS AT (https://rmctender.nprocure.com)

: The tender document shall comprises the following :

VOLUME- I PRE QUALIFICATION BID &TECHNICAL BID

I. Notice inviting tender

A) Introduction

B) Important provision of tender

C) General Instructions to tenderer

D) Special Instructions to tenderer

E) Financial & Technical (Qualification) Criteria with Formats

F) Conditions of Contract for Operation & Maintenance &

Schedule of Guarantees

G) Special Terms and Conditions

H) Technical Specifications and scope of services and Annexures

VOLUME-II : PRICEBID

I) Memorandum Of Works In Brief

4 LANGUAGE OF TENDER :

e-Tender shall be submitted in the prescribed form in English. All literature and correspondence in

connection with tender shall be in English or in Gujarati.

5. SUBMISSION OF TENDER :

Tenderers should go through all instructions eligibility criteria and specification in tendering

documents carefully, visit and inspect site and submit tenders accordingly. RMC shall presume that

the tenderer who submits his tender has properly understood the tender and is fully aware of

the site conditions.

6. WHOM TO CONTACT:

The following officers may be contacted for any further information on the tender.

Shri K.L.Joshi (Mo: 9723555216)

Dy. Exe. Engineer,Drainage-Project

(Ele./Mech.)Branch Nr. Keshar E Hind Bridge,

Nr. Bedinaka Tower,RAJKOT –

[email protected]

7. METHOD OF TENDERING:

 If an individual submits the tender the individual with his full name and current address shall sign it.

 If the tender is submitted by a Proprietary concern, it shall be signed by the Proprietor with his

full name and the full name of his firm with its current address.

 If the tender is submitted by a partnership firm, it shall be signed by all Partners of the firm with

their full name and current address, or by a partner holding the Power of attorney. The partnership deed

of the firm and a certified copy of power of attorney shall accompany the tender.

 A certified copy of the Partnership Deed, Current Address of the firm and the full names and the current

address of all the Partners of the firms shall also accompany the tender.

 If the tender is submitted by a limited company or a limited corporation the tender shall be

signed by an authorized signatory having such power of attorney to sign on behalf of the company or

corporation and in which case a Certified copy of the Power of Attorney with evidence of its currency

shall accompany the tender. Such limited company or Corporation may be required to furnish

satisfactory evidence of its existence before the contract is awarded.

 All witnesses and sureties shall be persons of status and probity and their full names, occupation and

addresses shall be stated below their signatures.

All signatures in the tender document shall be dated.

1. Tenderers must submit tender’s detailed Statements of facts as to :

i) Financial, Business and Technical organization in attached form.

ii) Capabilities with respect to personnel, equipment, plant Licenses / Certificate sand past

performance as per attached form.

8. PREPARATION OF TENDERS:

Tenderer must submit :

a) Tender shall be considered only if accompanied by full information as required

under this tender.

b) The tender will not be considered if complete information as called for in this tender is not

given, or if particulars asked for in the Annexure of the Tender form are not fully furnished.

c) The tenderer must sign the tender pages at bottom of each page unless otherwise specified.

d) Any tender containing vague and indefinite expressions, which are against the terms and

conditions laid down by RMC, will be considered as non- responsive.

e) Tenderer shall physically submitted in stipulated time as mentioned in NIT with certified

copies of all necessary documents.

f) Tenderers are requested to furnish all the technical data, description literature, leaflet

and supplementary description and relevant specification, in English Wherever required, the

tenderers, to supplement may furnish additional information and data, amplify or clarify the

information required in the specification.

g) The tenders shall indicate in a summary form :

1. Accessories/fitments which are standard with the equipment which though not

specified in the tender are included in the scope of supply and are included in tender

2. Accessories/fitments which may occasionally or frequently be required, but have

been specifically excluded by the tenderers from the scope of supply and which are

not included in tender price.

h) No page should be removed from the tender documents.

9. SUFFICIENCY OF TENDERS:

The tenderer shall be entirely responsible for the sufficiency of the rates quoted by him in this tender.

Conditional tender will be out rightly rejected.

10. STATING OF RATES:

The total tender price shall be quoted both in words and in figures at online e-tender only.

11. STAMP DUTY CHARGES:

Stamp Duty charges, if applicable, as per prevailing rates shall be borne by the Contractor. The

contract agreement will be executed on non-judicial stamp paper of appropriate amount.

12. ADDENDA AND CORRIGENDUM:

Addenda and corrigendum will form, a part of the contract documents, and full consideration shall be

given to all addenda and corrigenda in the preparation of tenders.

Tenderers shall verify the number of addendum and corrigendum issued. if any and acknowledge the

receipt of all addendum and corrigendum to the Engineer and failure to do so may cause the tender to

The owner or the Engineer may issue. Addendum /corrigendum and advise tenderers of the changed,

requirements such addendum/ corrigendum may modify previously issued addendum and

All addendum, corrigendum issued by RMC shall be a part of the contract.

Information relating to the examination, clarification, evaluation and comparison of bids, and

recommendations for the award of a contract shall not be disclosed to bidders or any other

persons not officially concerned with such process until the award to the successful bidder has been

announced. Any effort by a bidder to influence the Employer’s processing of bids or award decisions

may result in the rejection of the bidder’s bid.

14. CLARIFICATION OF BIDS

To assist in the examination, evaluation and comparison of bids, the Employer may, at his discretion,

ask any bidder for clarification of bid, including breakdowns of unit rates. The request for clarification

and the response shall be in writing but no change in the price or substance of the bid shall be sought,

offered, or permitted

15. EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS

Prior to the detailed evaluation of bids, the Employer will determine whether each bid meets the

eligibility criteria (b) has been properly signed (c) is accompanied by the required securities (d) is

substantially responsive to the requirements of the bidding documents and (e) provides any

clarification and/or substantiation that the Employer may require to determine responsiveness

A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the

bidding documents without material deviation or reservation. A material deviation or reservation is one

(a) which affects in any substantial way the scope, quality, or performance of the Works (b) which limits

in any substantial way, inconsistent with the bidding documents, the Employer’s rights or the bidder’s

obligations under the contract or (c) whose rectification would affect unfairly the competitive position

of other bidders presenting substantially responsive bids.

If a bid is not substantially responsive, it will be rejected by the Employer, and can’t subsequently be

made responsive by correction or withdrawal of the non- conforming deviation or reservation.

Tenderer is requested to follow all above instructions. Deviation in any one of them may cause

rejection of tender.

Authorized Signature with seal of Bidder.

Adi. Asst. Engineer Dy.Ex.Engineer Add. City Engineer

SPECIAL INSTRUCTIONS TO THE TENDERERS.

1. The intending tenderer should visit the site, examine the site details, including geological and geo

hydrological conditions and verify the technical details given in the tender collect additional or

supplementary data as may be required and formulate their offer accordingly.

2. Intending tenderers can obtain Technical clarification relating to the work and the

Tender Document by asking on phone No. (DEE-Ele.-Mo: 97235 55216)

All Tenderers are cautioned that tenders containing any deviation from the contractual terms and

conditions, specifications or other requirements will be treated as non-responsive and rejected

Conditional tenders shall be treated as non-responsive and rejected out rightly.

Contractors will have to quote for the entire work and all items mentioned in the schedules

containing bill of quantities and scope of work. Alternative offer is not acceptable and such offers will

be considered non-responsive and out rightly rejected.

3. Contractors should invariably give elaborate and correct information in Schedules enclosed with this

Post qualification Bid. They should also give whatever additional information in support of their claim

for qualifying them as technically competent and financially sound agency to carry out the work under

this contract and for evaluation of Post qualification Bid and selection of contractors for opening of the

Technical Bid shall be opened by City Engineer, Rajkot Municipal Corporation at Rajkot as per the

prescribed date and time. After opening the Technical Bid, the procedure of pre-qualification will be

adopted and Price Bid of only such Pre qualified contractors will be opened.

CRITERIA FOR PRE QUALIFICATION

Tenderers who have submitted the tenders will be evaluated for pre-qualification on the basis of

information supplied by them in Performa provided in this volume of the tender and on the basis of

any additional information they may have submitted with the tender.

Pre-qualification will be based on assessing the contractor's ability to carry out the M&R work of

the projects put to tender, and within the stipulated time. The weightage of different

criteria is given in this bid.

The factors affecting the contractor’s pre-qualification will be the contractor’s experience of carrying

out similar works, his financial soundness, equipment and personnel available with him and which he

intends to spare for the project put to tender quality of works carried out and performance of similar

works carried out by him in the past.

5 The contractor should invariably give a brief note on their methodology and work plan for operation

and maintenance of the work. This should include:

a) Plan for deployment of machinery

b) Quantity planning.

c) Details of manpower

The total tendered cost including prices for all materials and staff will be firm and fixed. No

escalation/variation shall be allowed under any circumstances.

6 Physical submission of e-Tenders arriving later than prescribed date and time shall not be accepted.

7. Pre-qualification details and Price-bid should be filled online and required documents shall have to

be submitted in electronic format through Online by scanning and physically in separate cover.

8. Tenderers who are partnership firms should attach certified copy of partnership deed. Tenderers who

are limited companies should enclose the certified copies of the certificate of incorporation,

Memorandum and Articles of association and Resolution of company authorizing the person who shall

sign and submit the tender documents.

9. RMC reserves right to allot all the works for O&M work to the lowest tenderer or any of the tenderers

at the approved rate.

10. No part of this contract or any share or interest therein shall be in any manner or extent be

transferred or assigned or sublet, directly or indirectly to any persons / firms or organization what so

Authorized Signature with seal of Bidder.

FINANCIAL AND TECHNICAL CRITERIA

1. JOINT VENTURE

 Joint venture is not permitted for this tender.

OTHER SPECIAL INSTRUCTIONS:

The comprehensive operation and maintenance of all pumping station is in one

package only. Bidder shall have to provide separate staff, tools & plants, consumables,

vehicles etc. for the same as approved by client. The agency should have adequate

number of tools, safety kits & plant along with adequate numbers of experienced staff

for carrying out the work.

i) Financial Criteria:

1. The bidder must have achieved a minimum annual turnover in any one year over

the last seven financial years (i.e. 2025-26 to 2019-20) of the annual value of

contract applied for. (i.e.,Rs. 28,54,650/-) (Rajkot Municipal Corporation’s

Enhancement Factor can be applicable.

2. The bidder has liquid assets (aggregate of Working capital, cash in hand and

uncommitted bank guarantees) and/or credit facility equal to 25% of the contract

value. (i.e. Rs. 14,27,325/-)

3. Available Bid Capacity-ABC must be more than the tender amount.

ABC is calculated as ABC=2*A*N-B

A = max. value of works executed in any one year during the last seven years (updated to…….*

price level) taking into account the completed as well as work in progress.

N=Number of years prescribed for completion of the works which tender are invited.

B = Value (*price level) of exiting commitments and on-going work to be completed during that

next N year (period of completion of the works for which the tenders are invited.)

Note on pre-qualification requirement:

4. Enhancement factor at 10% per year for last seven years will be applicable to

arrive at average annual turnover and experience to finalize the magnitude of

work done in last seven years.

Sr. Year Enhance

1 Year of inviting tender (2026-27)

For Financial and Experience criteria, the estimated cost of Rs. 28,54,650/- will be

Bidder has to quote their rates without GST and including other taxes. The invoice should be

submitted by contractor showing the breakup of GST in the bill. GST will be paid extra at the

prevailing rate at the time of execution.

CHECKLIST FOR SUBMISSION OF DOCUMENTS (ONLINE AND OFFLINE)

The bidder must submit the relevant documents as per below:

Sr Document Name ONLINE OFFLINE

1 Tender Fee DD  

3 Current Registration in “D” Class or Above (R & B) with of any State 

Government / Central Government authority/ULB

4 Tender Documents (Technical bid, Price Bid and Corrigendum with 

sign and stamp)

5 Valid Electrical Contractor License 

6 GST Registration 

8 PF Registration 

9 ESIC Registration 

10 Non-Blacklist Declaration on Rs.300 Stamp  

11 Turnover Certificate from CA 

12 Work Experience Certificates (3A only) 

13 Professional Tax Details -Enrollment certificate (Firm) and 

Registration certificate (Employee)

14 Working Capital Certificate From C.A. 

15 Available Bid Capacity Certificate From C.A 

16 Sites visit & fully aware with nature of work confirmation letter 

Note: The bidder must submit all relevant documents as per qualification criteria and

tender conditions. No correspondence to the agency will be done for shortfall documents.

Original documents to be brought by bidder/authorized person for verification on

the date and time as communicated by engineer-in-charge, if any and other

supportive documents as required in this tender, duly stamped & signed on all pages.

ii) Experience Criteria:

1. The bidder has successfully completing or substantially completing at least one contract of

similar nature of work at least 40% of the value of proposed contract within the last seven

years. (i.e. Rs. 11,41,860/-)

2. Substantially completed works means those works which are at least 90% completed as on

the date of submission (i.e. gross value of done up to the last date of submission is 90% or

more of the original contract price.) and continuing satisfactorily. Experience certificate of

competent authorities required to be submitted like 3(A) CERTIFICATE will be considered as

experience certificate.

Note:- Experience as a contractor of similar nature of work (similar nature means -

comprehensive operation and maintenance service like Water Pumping Station, STP,

Drainage Pumping Station, Water Treatment Plant in any State Government / Central

Government /ULB)

Availability of tools, plant, & manpower

1. The agency should have adequate number of tools, safety kits & plant along with

adequate numbers of experienced staff for carrying out the work.

(Details of staff & tools with agency must be submitted in tech bid.)

2. Joint venture is not permitted.

TECHNICAL CRITERIA :

3. Bidder should have enough machinery and experienced personnel to supervise the

4. The bidders should state in detail about the contracts where delay has occurred,

the period of delay and the reasons thereof. Details of works under litigation must also be

furnished. Details of works that have been abandoned for reasons whatsoever should

also be furnished.

5. Even though the bidder meets the above qualifying criteria, he shall be disqualified

if he has made misleading or false representation in the forms, statements and

attachments submitted in proof of the qualification requirements and / or record of

poor performance such as abandoning the works, not properly completing the contract,

inordinate delays in completion, litigation history or financial failures etc.

6. The above experience will be taken into consideration only for completed works carried

out for Central / State Government Agencies as a main agency.

7. The evaluation will be done only on the basis of information submitted with the tender.

8. The bidders are requested to furnish their Technical & Financial details in the prescribed

format given in this bid by the department.

9. All certificates & reports regarding financial & technical capacity & experience shall be

notarized only.

10. If required Original Certificate / Balance sheet shall have to be produced by the

Contractor at the time of evaluation of tender.

11. Tenderers shall have minimum “Key Personnel” on their employment roll (“The key

personnel”) shall mean as defined in category of manpower schedule.

12. Any organization or firm interested to quote the tender must have registration

of their firm – organization in appropriate class..

13. Experience of an individual person will not be considered as an experience of firm or

organization. Only organization / firm’s experience will be considered.

14. EXAMINATION BY TENDERERS

Prior to submitting the tender, each tenderer shall

(a) Examine all instructions, eligibility criteria, and specifications in the tendering

(b) Visit the site & determine local conditions which may effect the work including

prevailing wages & other pertinent cost factors.

(c) Familiarize himself with all central, state & local laws, ordinance, rules,

regulations & codes affecting the material supply & services including the cost of

permits & licenses required for the work at site.

(d) Co-relate his observations, investigations & determinations with the

requirement of the tender documents.

No additional claim, discrepancy etc shall be entertained after opening of tender.

15. TENDER PRICES

The Tenderer shall fill in the prices in the schedules provided online for this tender. On

acceptance, the prices shall be valid throughout the period of contract i.e.

Twenty Four (24) months.

16. DOCUMENTS COMPRISING THE TENDER:

The Tender documents prepared by the Tenderer shall be in two parts comprise the

following components:

Part I : Technical and Part –II Financial, contents of Part I and Part II shall

(A) PART – I: TECHNICAL

i. Vol. I of the Tender Documents with all schedules filled in

ii. EMD /Tender fee

iii. Certified Photocopies of audited Balance Sheets for preceding Seven financial

years. Working Capital.

iv. GST & PAN Number, Professional Tax Details-Enrollment certificate (Firm) and

Registration certificate (Employee)

v. Power of Attorney authorizing the person for signing the Tender.

vi. Tenderer’s Provident Fund (PF) /ESIC registration number.

vii. Class Of Registration, work experience Certificate, Current Electrical Contractor

viii. No Blacklist Affidavit On Rs.300 Stamp Paper with Notarized as per tender

(B) PART – II : Financial

17. EARNEST MONEY DEPOSIT

The Tenderer shall furnish, as part of its Tender, Earnest Money Deposit for the

amount as indicated in the invitation for tender.

The EMD shall be denominated in Indian rupees and shall be in form of a demand

draft in favor of Municipal Commissioner, Rajkot Municipal Corporation, Rajkot, from any

Nationalized Bank or as per Finance Department, GR No.- FD/MSM/e-

file/4/2025/2712/DMO,Dt.01/04/2026 and must be delivered within seven days from the

last day of submission of bid. The physical submission on address below by Speed Post only:

Dy. Exe. Engineer,Drainage-Project

(Ele./Mech.)Branch Nr. Keshar E Hind Bridge,

Nr. Bedinaka Tower,RAJKOT –

The bidder also can pay EMD by NEFT/RTGS or Online Transfer. the payment receipt

needs to be uploaded online along with the required tender documents, eliminating the

need for physical submission.

RMC BANK ACCOUNT DETAILS

A/C No.: 925020032594580 Bank Name: Axis Bank

IFS Code: UTIB0000631 Branch: Shashtri Medan

Any Tender without EMD will be rejected by the RMC as non-responsive.

Unsuccessful Tenderer’s Earnest Money will be discharged / returned only after work is

awarded to successful bidder.

The successful Tenderer’s Earnest Money will be discharged upon the Tenderer

signing the Contract and furnishing the performance / security deposit.

No interest will be paid on Earnest Money Deposit.

Within the stipulated days from the date of issue of the letter accepting his tender,

the successful Bidder shall furnish the required Security Deposit for performance and plus

additional security if any for unbalanced bids in accordance with the condition of the contract

and attend the office of the Engineer In-charge for execution of the contract documents. If he

fails to furnish the Security Deposit for performance or to execute the contract for the work

offered to him, his EMD shall be forfeited and the Bidder may be Black Listed / Debarred from

tendering for further works for three years.

18. TENDER VALIDITY

Tender shall remain valid for 120 days after the opening of Technical Bid Tender opening

prescribed by the RMC. A Tender valid for a shorter period may be rejected by the RMC

as non-responsive.

19. FORMAT AND SIGNING OF TENDER

Tenders signed by the Tenderer or a person or persons duly authorized to sign the

Tender. The power of Attorney in favor of the person authorized to sign the Tender shall

accompany the Tender. All pages of the Tender, shall be initiated by the person or persons

signing the Tender.

20. OPENING OF TENDERS:

The online tender will be opened online.

21. EMPLOYER'S RIGHT TO VARY QUANTITIES AT TIME OF AWARD:

The employer reserves the right at the time of award of contract to increase or decrease

the "Scope of Work" without any change in price or other terms and conditions.

22. EMPLOYER'S RIGHT TO ACCEPT ANY TENDER AND TO REJECT ANY OR ALL TENDERS.

The employer reserves the right to accept or reject any tender. The employer reserves the

right to annul the e-Tendering process and reject all tenders at any time prior to award of

Contract, without thereby incurring any liability to the affected Tenderer or Tenderers of

any obligations to inform the affected Tenderer or Tenderers of the grounds for the

Employer's action.

23. SIGNING OF CONTRACT

Within 10 days of receipt of the notification of Award/order the successful tenderer has to

execute the necessary agreement with the RMC as per the prevailing rules & regulation of

24. PERFORMANCE / SECURITY DEPOSIT

Within 10 days of receipt of the notification of award from the RMC, the

Successful Tenderer shall furnish the performance security in accordance with the

Conditions of Contract, in the form acceptable to the RMC.

The successful bidder shall have to pay security deposit amounting to 5% of

Contract Value or Estimate value which ever is higher in favour of "Rajkot Municipal

Corporation" in terms of Fixed Deposit Receipt of Nationalized Bank or as per Finance

Department, GR No.- FD/MSM/e-file/4/2025/2712/DMO,Dt.01/04/2026 valid for the

period of 30 Months.

If the contract price offered by the selected bidder is lower than 10% but up to

20% of the Estimated project Cost than the additional performance security shall be

calculated @20% of the difference in the Estimated Project Cost minus 10% of the

Estimated Project Cost and Contract Price offered by the selected Bidder.

If the contract price offered by the selected bidder is lower than 20% of the

Estimated project Cost than the additional performance security shall be calculated

@30% of the difference in the Estimated Project Cost minus 10% of the Estimated

Project Cost and Contract Price offered by the selected Bidder.

The Additional Performance Security shall be treated as part of the Performance

Security. The Performance Security shall be valid beyond 60 days of the defect liability

period and the additional Performance Security shall be valid beyond 28 days of Project

completion Date.

25. Failure of the successful Tenderer to comply with requirement of above clause shall constitute

sufficient grounds for the annulment of the award and forfeiture of the EMD, in which event the

RMC may make the award to the next lowest evaluated Tenderer or call for new Tenders.

26. The Contractor will not be entitled to subcontract any part of his obligation to any third party.

Authorized Signature with

Add. Asst. Engineer Dy.Ex.Engineer Add. City Engineer

PROFILE OF THE TENDERER

1. Name of the Company :

2. Type of the tenderer’s firm:

3. Date of incorporation of firm:

4. Nature of main business of the firm:

5. Since when dealing the business of Comp. O&M

of water/waste water plant, Pumping station ………….. Month years.

6. Total No of employees on the (who can act as “key personnel”)

7. Name and address and designation of contact person.

At head office/main office :

SEAL OF THE COMPANY SIGNATURE:

Note: This form must be submitted duly filled-in by the Tenderer

STATEMENT OF FINANCIAL PARAMETERS

1. Annual turnover for last financial seven years

Sr No. Financial Year Turnover in Enhance applying

Rupees. factor Enhancement

2. Working Capital

Working Capital

As on date :- 31-03-2026 Rs.

Note :- The bidder shall have to submit the copies of Audited Report of last seven Financial Years. The bidder

shall also have to submit the Certificate regarding Turnover and Working Capital from the registered

Charted Accountant

Authorized Signature with seal of Bidder.

DETAILS OF EQUIPMENT - OWNED/HIRED

Sr. No. Name of the Name and Make and year Working Condition

equipment’s number of of Manufacturing

* The above formats are indicative. Bidder can submit detailed information with supporting Annexures

Authorized Signature with seal of Bidder.

Details of Personnel to be deployed

Sr. Name of the Qualification Designation Age Experience Date of

No. Person appointment

* The above formats are indicative. Bidder can submit detailed information with supporting Annexures

Authorized Signature with seal of Bidder.

Comprehensive O&M Experience of

STP/WTP/Pumping station in last 7 (seven)

Sr. Name of Owner/ Client Installed No. of units Type of Total

No. Project Capacity of machineries Power

machinery in /Electrical

* The above formats are indicative. Bidder can submit detailed information with supporting Annexures

Authorized Signature with seal of Bidder.

Note: The Declaration submitted earlier to this office will not be considered as such a fresh

Declaration shall have to be done as on the milestone dates of this tender document

(Fresh Declaration To be submitted on Non-Judicial Stamp Paper of Rs.300/-)

I/We hereby declare that I/ We am/ are not partner(s) black listed /Terminated /

Debarred/Suspended or connected with firm black listed in Government, Semi-Government, ULB etc..

Also, no complaint is lodged against the Firm /Company.

At present I/We am/are registered as approved contractor(s), in class firms in _______

We, the partners/ owners of this firm, hereby give an undertaking that we are jointly and

severally responsible to meet all the liabilities ever and above the business of this firm and make good

the above financial loss sustained by the Rajkot Municipal Corporation as a result of our abandoning

the works entrusted to us.

Seal and Signature of the Bidder

Add. City Engineer,

Rajkot Municipal Corporation, Rajkot.

Name Of Work : Comprehensive Operation & Maintenance work for 02 Year of

Bajarangwadi Sewage Pumping Station.

1) I/We undertake that our agency/firm/partners etc. will strictly follow all government rules/Laws

which are applicable for workers/staffs/labors shift duties, working hours, PF and ESI etc. in all

respect. Also, we further assure that I/We shall comply all applicable rules amendments which will

be enforced by any government authority during contract period. If any violation occurs in this

regard, then I/We shall remains solely responsible.

2) I/We undertake that our agency/firm/partners etc. will strictly operate and utilized all Drainage

Pumping Station premises for RMC tender and contract agreement purpose. No any other activity

shall be carried out at site by I/We our staff and outsider Third person which is against any

government law and intense for crime or violation of any government rules or regulation. I/We

further assure that the complete Custody and Security of Drainage Pumping Station shall be our

responsibility. If such activity/Violation/premises use is occur in any regards at site then I/We shall

remain solely responsible for it. I/We are bound to take immediately actions to stop such

activity/Violation/premises use at site.

3) I/We undertake that our agency/firm/partners/staff etc. will obediently follow all

oral/written/telephonic instruction issued by all concern department staff and shall not enforced

any RMC official by any way for any kind of purposed which is affecting operation and

maintenance work/tender/contract agreement.

Signature of Contractor/Prop writer/Partners with seal.

CONDITIONS OF CONTRACT

COMPREHENSIVE OPERATION & MAINTENANCE

CONTENTS PARTICULARS

1. I - ADMINISTRATIVE AND LEGAL PROVISIONS

Definitions Interpretations

Commencement and duration of Operation and Maintenance contract

2 OPERATION OF THE FACILITIES

Operation of the facilities Responsibility of the Contractor

3 DUTY OF CARE BY THE OPERATOR AND PERFORMANCE STANDARDS

4 OBLIGATIONS AND RESPONSIBILITIES OF THE EMPLOYER

5 REPRESENTATIONS AND WARRANTIES OF THE CONTRACTOR

Performance of O & M Services

Knowledge of Adverse Information

Organization, Standing and Qualification

Due Authorization

7 INDEMNIFICATION

Loss or Damage to Facilities Other Loss or

Damage Accidents or Injury to Workmen

General Provisions

Measurement and Analysis

Plant Complex Visits

9 RECORDS AND REPORTS

Operating Records and Data

11 DELAY DAMAGES

13 Settlement Of Disputes

14 Disputes Of Differences To Be Referred To

15 Interpretation Related To Tender Conditions Or Contract Agreement

16 Governing Law and Jurisdiction

CONDITIONS OF CONTRACT

FOR OPERATION AND MAINTENANCE, I -

ADMINISTRATIVE PROVISIONS

1 DEFINITIONS AND INTERPRETATION

In these Conditions of Contract (“Conditions”) the following words and expressions shall have the meanings

hereby assigned to them, except where the context otherwise requires:

1. “Applicable Law” means all national (or State) legislation, statutes, ordinances and other

Laws and regulations and by lows of any legally constituted public authority.

2. “Contract” means the contract agreement, these conditions, the employer's requirements,

the Tender and the further documents (if any) which are listed in the contract agreement..

3. “Contractor’s Equipment” shall mean all equipment, instruments, tools, machinery and other

appliances and things of the Contractor at the Site required for the fulfillment of the obligations of

the Contractor under these Conditions.

4. “Contractor’s Personnel” means the contractor's representative and all personal whom the

contractor utilizes on site, who may include the staff, labor, & other employees of the contractor and

of each sub-contractor & any other personal assisting the contractor in the execution of the work.

5. “Dispute” shall have the meaning given to it in Clause 13 of these Conditions.

6. “Defects Liability Period” means the defect liability period of Two (2) years for all works

commencing on and from of taking over during which contractor shall under take the

responsibilities and have the liability for the facility.

7. “Employer’s Risk” shall include the risks mentioned as employers’ risks in the General

Conditions and shall include any negligence or willful misconduct on the part of the Employer and

also any event of Force Majors as provided in Clause 12 of these Conditions.

8. “Employer’s Personnel” means the Employer's Representative, the assistants and all other

staff, labor and other employees of the employer and of the Employer's representative, and any

other personnel notified to the contractor, by the employer or the employer's representative, as

employer's personnel.

9. “Employer’s Requirements” means the document entitled employer's requirements, as

included in the contract, and any additions and modifications to such document in accordance with

the contract. Such document specifies the purpose, scope, and / or design and / or other technical

criteria, for the works.

10. “Facility” shall mean the entire system constructed including the buildings, structures, ramps,

pits, pipes, fencing, lighting, testing and analysis equipment, tools, computers, software programs,

safety equipment, plant machinery, supplies, instruments and inventory incorporated therein, as

well as all open areas within the Site, and including any additions, modifications, alterations,

replacement and repairs as may be made thereto from time to time.

11. “General Conditions” shall mean the conditions of tender issued by RMC for O&M works

12. “Good Operating Practices” means the standards, practices, methods and procedures as

practiced internationally and in India conforming to all Applicable Law and that degree of skill,

diligence, prudence and foresight which would reasonably be expected from a skilled and

experienced contractor engaged in India in the same type of undertaking under the same or similar

circumstances as the Contractor pursuant to these Conditions.

13. “O & M Contract” shall mean the contract entered in between the Employer and the

Contractor pursuant to these Conditions.

14. “O & M Completion Certificate” shall mean the certificate to be issued by the Employer on

the fulfillment of all the obligations of the Contractor under these Conditions.

15. “O & M Services” shall mean those services specified in Schedule [1] which the Contractor

is obligated to perform under these Conditions.

16. “O & M Standard” shall mean the standards:

a) As set forth in the O & M Manual as accepted by the Employer;

b) As required pursuant to Applicable Law;

c) Set out in the Performance Guarantee; and

d) For the functioning of the Facility as required in accordance with the Contract including

such requirements as may be mentioned in the Employer’s Requirements.

e) For the functioning of the Facilities set forth in these Conditions.

17. “O&M Manual” shall have the meaning for manual ofOperation and Maintenance.

18. “O&M Period” shall have the meaning set out in Clause.

20. “Party” shall mean each of the Contractor and the Employer and Parties shall mean both of

21. “Performance Guarantees" shall mean the guarantee that the Facility shall be operated

satisfying the minimum performance parameters set out in Schedule.

22. “Successor Contractor” shall have the meaning given to it in Clause.

23. “Site” shall means that specific area specified in the bid documents & shall include any

other places as may be specifically designed by the employer from the time to time as forming part

24. “Taking Over Date” shall means the date of issue of the taking over certificate under the

contract phase.

25. “Taking Over Certificate” means the certificate to be issued when the whole of the works

or any sections or parts of the permanent works have been substantially completed & satisfactorily

parts of the test on completion in accordance with the provision of the contract.

26. “Termination” shall have the meaning given to it in Clause [12]of these Conditions.

(a) In these Conditions, except where the context requires otherwise: (a)words indicating one

gender include all genders;

(b) words indicating the singular also include the plural and words indicating the plural also

include the singular;

(c) Provisions including the word "agree", "agreed" or "agreement" require the agreement to be

recorded in writing;

(d) "written" or "in writing" means hand-written, type-written, printed or

electronically made, and resulting in a permanent record;

(e) The marginal words and other headings shall not be taken into consideration in the

interpretation of these Conditions;

(f) The words "include," "includes" and "including" are not limiting;

(g) As used in these Conditions, all defined terms include the plural as well as the

(h) Any agreement, document or drawing defined or referred to in these Conditions shall

include each amendment, modification and supplement thereto and waiver thereof

as may become effective from time to time, except where otherwise indicated;

(i) Any reference to any Clause or Sub – Clause shall unless specified otherwise mean a

Clause or Sub- Clause of these Conditions; and

(j) Any rights of the Employer to make any inspections or to review any document shall not

create any obligation on the Employer to conduct such inspections or reviews to detect any

errors, inaccuracies, ambiguities or other potential problems. No inspection or approval by or

on behalf of the Employer shall operate as a waiver of any provision of these Conditions, any

obligation of Contractor under these Conditions, or any of the rights of the Employer

hereunder, except as expressly agreed in writing by the Employer.

Commencement and Duration of Comp. O & M Contract

“The comp. O & M Period” shall commence upon issuing of work order and

shall continue for a period of two (2) years. The Employer may propose an extension to the Comp.

O&M Period by giving prior notice to the Contractor

The O&M period may then be extended subject to mutual consent and on

terms and conditions agreed to by both the Parties.

The Contractor shall comply with all Applicable Law relevant to the Contractor's

Personnel, including Applicable Law relating to their employment, health, safety, welfare,

immigration and emigration, and shall allow them all their legal rights.

The Contractor shall require his employees to obey all Applicable Laws,

including those concerning safety at work.

In the event Employer becomes liable to any Employers Personnel, any

governmental authority (including but not limited to any fines or penalties levied by or payable

to such authority) or any other third party under the provisions of any

Applicable Law resulting from Contractor's failure to comply with such Applicable Law, Contractor

shall reimburse Employer for all payments required to be made by Employer to such Employers

Personnel, governmental authority or any other third party, plus the actual expenses that

Employer may incur in investigating, settling or defending any litigation or threatened litigation.

The Contractor will not be entitled to sub-contract any part of his obligation under these

Conditions to any third party without prior approval of the Employer. Neither party may assign

their rights and obligations under these Conditions without the consent of the other Party.

However the Employer may assign any rights under these Conditions to any financial

institution from whom any financial assistance/credit facilities have been availed by the Employer.

In the event of an emergency endangering life or property, the Contractor shall take such action

as may be necessary to prevent, avoid or mitigate injury, damage or loss and shall, as soon as

possible, report any such incidents, including his response thereto to the Employer.

Contractor Action

The Contractor shall utilize his personnel to take such action as may be necessary in accordance

with Good Operating Practices in the event of an emergency. Notwithstanding anything to the

contrary herein, the Contractor may incur any expenditure or take any other operating actions as

the Contractor deems to be necessary (in accordance with Good Operating Practices) in the case

of emergencies affecting the Facilities or the operation of the Facilities to counteract the effects

where the Contractor considers immediate action is required to safeguard lives or

property. In case such emergency was caused due to an Employer’s Risk then the Employer shall

reimburse such reasonable expenses that might have been incurred by the Contractor in

relation thereto acting in accordance with Good Industry Practices.

In the event of an emergency the Contractor shall forthwith notify the

Employer of the emergency, the expenditures made and the operating actions taken.

If the Employer considers that an emergency has arisen in relation to the

Facilities, the Employer may give written notice to the Contractor specifying the nature of the

emergency which it has identified and the manner in which it requests such emergency to be

rectified. The Contractor shall rectify such defect with all due diligence. If such emergency is on

account of an Employer’s Risk then the Contractor shall be reimbursed all costs and expenses

reasonably incurred by the Contractor for any actions taken by it pursuant to such direction or

notice. If the Contractor fails to comply with such direction or notice promptly, the Employer

shall be entitled to procure that itor any third party takes such actions as may be necessary to

remedy such breach by the Contractor. Any costs that may be incurred by the Employer in this

regard shall be reimbursed to him in full by the Contractor and shall be a debt due to him from

the Contractor.

Notwithstanding any provisions of these Conditions and without prejudice to any of the other

rights vested by the Contractor under these Conditions, the Employer shall have the right at all

times to inspect the Facilities and the Contractor shall co-operate in every manner with the

representatives of the Employer inspecting the Facilities and allow them access to every part of

the Facilities and produce any records requested.

2 OPERATION OF THE FACILITIES

Operation of the Facilities

The Employer appoints the Contractor to perform and undertake the O & M

Services and all other obligations set out and in accordance with these Conditions during the

O&M Period. The Contractor accepts the appointment and acknowledges a

duty to perform such obligations.

The Contractor shall be in complete charge of and have custody and control

over and responsibility for the Facilities, and the Contractor shall perform or cause to be

performed on behalf of the Employer all O & M Services for the Facilities and shall supply or cause

to be supplied all materials required therefore in accordance with the O & M Standard.

The Contractor shall also acknowledge that the Employer and the Employer’s

Personnel and other contractors may be carrying out work at the Facilities and shall endeavor to

fully co-operate and work in a manner so as not to cause any obstruction or hindrance to them.

The Contractor is an independent Contractor and not an agent, employee and

nothing in these Conditions or the O & M Contract shall be deemed to create a joint venture

between the Employer and the Contractor.

Responsibility of the Contractor

perform the O&M Services in accordance with the O&M Manuals and maintain the Facilities

in good repair and condition and ensure that the Facilities are well and suitably maintained at all

times in accordance with Good Operating Practices and in accordance with these Conditions;

procuring and administering all chemicals and other consumables, tools,

equipment, spare parts and other materials (which shall be of good quality and unused) necessary

for the operation and maintenance of the Facilities;

maintaining a system of records to identify all inventories related to the

Facilities and preparing and providing to the Employer a complete accounting of such inventory

for every fiscal quarter;

arranging for the testing and recalibration of all scales, meters, gauges and other

measuring devices at the Facilities on an annual basis unless otherwise stated in the O & M

for providing any and all relevant information required by the

3 DUTY OF CARE BY THE OPERATOR AND PERFORMANCE STANDARDS

The Contractor shall manage, operate and maintain the Facilities in accordance

with Good Operating Practices and in accordance with the O & M Standard so that the Facilities are

capable of meeting the outputs and specifications set out in the Contract.

The Contractor shall take full responsibility for the care of the Facility from the date of

issue of the Taking-Over Certificate, till the end of the O & M Period.

If any loss or damage happens to the Facility, during the O & M Period due to

any breach by the Contractor of any of his obligations under these Conditions including any

willful misconduct, negligence and non conformity with Good operating

Practices than the Contractor shall, at his own cost, Rectify such loss or damage so that the

Facility conforms in every respect with the provisions of these Conditions.

The Employer shall be liable only in case of any damage caused due to any

Employer’s Risk.

4 OBLIGATIONS AND RESPONSIBILITIES OF THE EMPLOYER

The Employer shall employ the Contractor to provide the O & M Services and shall:

following the issue of work order, hand-over the custody of the Facilities to the

Contractor for its use during the O & M Period; and

pay the Contractor all sums required to be paid in accordance with the terms of these Conditions.

Notwithstanding anything else herein contained the Employer may set off any sums owed by the

Contractor under the Contract for monies owed to the Contractor by the Employer under these

Conditions or as a debt due from the Contractor.

No advance payment or Down payment shall be made.

5 REPRESENTATIONS AND WARRANTIES OF THE CONTRACTOR

The Contractor hereby represents for the benefit of the Employer as follows:

Performance of O & M Services

that the Contractor has the required skills and capability to perform, and

shall diligently perform, the O & M Services in a high- quality, timely and professional manner

utilizing sound engineering principles and project management procedures in accordance with

Good Industry Practices;

that the Contractor shall perform its obligations hereunder in accordance with

the requirements of these Conditions and shall meet the Performance Guarantee; and

that it shall not use any spare parts or material that are not new and

which shall be of a quality that is in accordance with Good Industry Practices.

Knowledge of Adverse Information

As of the Commencement Date, Contractor is not aware of any facts, conditions

or events which would affect the ability of Contractor to provide the O & M Services in accordance

with these Conditions.

Contractor has familiarized itself with the nature and extent of the O & M

Services required to be provided under these Conditions and with all other requirements under

Applicable Law.

Organization, Standing and Qualification

Contractor is validly existing and in good standing under Applicable Law and has all necessary

power and authority to carry on its business as presently conducted and to perform its

obligations under these Conditions. Contractor is, or will be prior to the date on which the O & M

Services are to be commenced duly qualified or licensed to provide these services.

Due Authorization

Each of the execution, delivery and performance by the Contractor of all

contracts entered into pursuant to these Conditions shall be duly authorized by all necessary

action on the part of Contractor. Neither the execution and delivery by Contractor of the O&M

Contract, nor the consummation by Contractor of any of the transactions contemplated hereby,

requires the consent or approval of, the giving of notice to, the registration with, the recording or

filing of any document with, or the taking of any other action in respect of, any governmental

authority or agency, except:

(a) Such as have been duly obtained, given, registered, recorded, filed or

taken and are in full force and effect or are not yet required; and

(b) Filings and recordings expressly required pursuant to the O & M

Contract. Contractor holds, or will obtain,

any and all licenses, permits and approvals on a timely basis. Contractor has no

reason to believe that any of those not yet required will not be readily obtainable or done

in the ordinary course of business upon due application there for.

In the aggregate, there are no pending or, to the knowledge of Contractor, threatened

actions, investigations or proceedings before any court, governmental authority or

arbitrator, which would have material adverse effect on the ability of Contractor to

perform its obligations under these Conditions.

6 . 1 The equipment being operated and maintained in this Contract shall be fully insured against loss or

damage by the contractor. The Goods supplied under the Contract shall be fully insured against

loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in

the manner specified in the Special Conditions of Contract.

The Contractor shall, without limiting his or the Employer's obligations and responsibilities will

insure equipment and other things brought, onto the Site by the Contract, for a sum sufficient to

provide for their replacement at the Site.

Any amounts not insured or not recovered from the insurers shall be borne by the Contractor in

accordance with their responsibilities under the agreement.

The Contract shall indemnify the Employer against all lasses and claims in respect of -

a) Death of or injury to any person, or,

b) Loss of or damage to any property (other than the Works)

c) Which may arise out of -iii consequent of the Operations and Maintenance

of the Facility and the rectifying of any defects therein,

and against all claims proceedings, damages, costs, charges and expenses

whatsoever in respected thereof or in relation thereto.

The Employer shall not be liable for or in respect of any damages or compensation payable to

any workman or other person in the employment of the Contractor or any Sub- contractor,

resulting from any act or default of the Contract, his agents or servants.

The Contractor shall insure all the personnel against damage, health hazard, loss of life, safety

requirements and other obligations over and above that is considered under labour laws, factory

act and prevalent statutory laws in the region. The certificates of the workman's insurance shall

form part of the agreement and in absence of such insurance, work or O & M shall not commence.

7 INDEMNIFICATION

Loss or Damage to Facilities

The Contractor shall at its own expense make good any physical loss or damage to the Facilities

occasioned by it in the course of the performance of its obligations under these Conditions if and

to the extent such loss or damage is caused by the negligence, wilful default or breach of

statutory duty or failure to follow Good Industry Practices by the Contractor.

Other Loss or Damage

Except as otherwise stated in this Clause 7.2 or covered by Clause 7.3, the

Contractor shall indemnify, defend and hold harmless the Employer against any and all liabilities,

losses, damages and claims of whatever kind and nature, including all related costs and expenses

incurred in connection therewith, in respect of personal injury to or death of third parties or any

employee of the Employer or the in respect of loss of or damage to any third party property or

property belonging to employee of the Employer by:

(i) any breach by the Contractor of its obligations hereunder; and

(ii) any negligence, willful default or breach of statutory duty on the part of

Except as otherwise stated in this Clause 7.2 or covered by Clause 7.3, the

Employer shall indemnify, defend and hold harmless the Contractor for all claims and losses of

whatever kind and nature, including all related costs and expenses incurred in connection

therewith, in respect of personal injury to or death of third parties or of any person employed by

the Contractor in respect of loss of or damage to any third party property or property belonging

to any person employed by the Contractor to the extent that the same arises out of any

Employer’s Risk.

Accidents or Injury to Workmen

The Contractor shall indemnify, defend and hold harmless the Employer or any

Employer’s Personnel against any and all claims for loss, damage and expense of whatever kind

and nature (including all related costs and expenses) in respect of the death of or injury to any

person employed by the Contractor in connection with the performance of the O&M Services and

and obligations hereunder except to the extent that such death or injury is caused by an

Employer’s Risk.

Neither Party shall be liable to the other Party for loss of use of the Facilities, loss

of profit, loss of any contract or for any indirect or consequential loss or damage which may be

suffered by the other Party in connection with the Contract, other than under Sub- Clause [13] and

this Clause [7].

The total liability of the Contractor to the Employer, under or in connection with

these Conditions other than as provided in Clause 7.3.1 & 14 shall not exceed the sum of the O &

M Price and the Delay Damages payable under the these Conditions.

This Sub-Clause shall not limit liability of the Contractor in case of fraud, willful default, gross

negligence and liabilities arising due to breach of Applicable Law and the liability under any other

Clause of these Conditions that might impose a greater liability on the Contractor.

General Provisions

The Employer may check the operation of the Facilities or designate an organization of his choice

to carry out inspections regularly. The Employer or the organization appointed by him shall check

that the Contractor is performing the tasks for which he is responsible with due diligence. The

Contractor shall at his cost provide all the assistance the Employer requires to complete these

Measurement and Analysis

The Employer has the right to perform any analysis or inspection he

deems necessary.

The sewage quantity, for any such test, analysis or inspection shall be measured

by flow-meters installed at the Facility, which are acceptable to the Employer.

The Contractor shall be responsible for the security and protection of flow-

meters at the designated point. If there is any malfunctioning of the meters, it should be replaced

at the Contractor’s cost.

A report shall be drawn up to record the opinions of both Parties. The

Employer reserves the right to call in equipment manufacturers or specialized technicians for

These visits shall provide an opportunity for examining maintenance programs

and operating procedures and improvements requiring additional investments.

Any test, visit, analysis or inspection and any approval thereof shall not in any

way alter/modify or dilute the responsibility of the Contractor to fulfill his obligations under these

9 RECORDS AND REPORTS

Operating Records and Data

The Contractor shall:

Prepare and maintain, on a current basis and in accordance with generally

accepted Indian accounting principles, proper, accurate and complete books and records and

accounts of all transactions related to the Facilities including a log book at the site which shall

contain inter alia the following details:

(a) Reading from the different meters, indicators and recorders (including but not

limited to consumption of energy, volume of sewage conveyed, operating times of

the different items of equipment etc which may be updated on a daily basis);

(b) Report of visits by persons other than those of the Employer and the Contractor to

Establish and maintain a weekly and monthly reporting system to provide

storage and ready retrieval of operating data relating to the Facilities, including such information

necessary to verify calculations made pursuant to these Conditions or the O & M Contract and

provide the same to the Employer on a monthly basis.

Provide to the Employer or such persons notified by it access to the Facilities and

to data in relation to the Facilities, at all times.

At the Employer’s request, at the end of every month, make a copy of the system

performance data for that month as recorded by the instrument and control system on floppy

diskettes and printed document therefrom and deliver the same to the Employer with one week.

Provide support to the Employer to meet the data requirements of all competent

authorities and under Applicable Law.

The Contractor shall submit the reports mentioned in Schedule [4] at times indicated in the said

Schedule (Hard copy as well as Soft copy).

The Contractor shall also provide the Employer with such reports as are required

by the Employer and shall comply with all reporting requirements prescribed under these

Conditions and the Comprehensive O & M Contract. In addition the Contractor shall submit the

following information to the Employer:

Upon obtaining knowledge thereof, shall submit prompt written notice of:

(i) any litigation or material claims, disputes or actions, threatened or filed, concerning the

Facilities or the services to be performed hereunder;

(ii) any refusal or threatened refusal to grant, renew or extend or any action pending or

threatened that might affect the granting, renewal or extension of any clearance, permit

(iii) Notwithstanding the aforementioned materiality, all penalties or notices of violation

issued by any authority under Applicable Law;

The Contractor shall promptly submit to the Employer any material information

concerning new or significant aspects of the operations of the Facilities, any material complaint

about the Facilities from any person or entity with a bona fide complaint who complains directly to

the Contractor and, upon Employer’s request, shall promptly submit any other information

concerning the Facilities or the services performed by the Contractor.

The Employer may from time to time specify any changes to be made to any

of the format of any report or plan required hereunder.

If the Contractor is required by any Applicable Law to produce any

projection, report or any other document relating to the provision of the Comprehensive O & M

Services of the Facilities or the

Employer requests a report regarding other information relating to the Facilities, the Contractor

shall prepare a draft of such document at the request of the Employer, as soon as practicable and

in any event within any time limit prescribed by Applicable Law.

If the Contractor is required by any Applicable Law to produce any projection,

report or any other document, it shall prepare such report diligently and submit the same to the

Employer as soon as possible thereafter. Wherever practicable, such reports shall be submitted

to the Employer for review _[3]_ days before the same is issued. The Contractor shall take into

account any comments or revisions proposed by the Employer thereon.

The Contractor is responsible for the procurement of all goods and services

necessary to ensure compliance with its obligations under these Conditions.

The Contractor shall procure spare parts, materials, supplies and other

consumable items, and maintains an adequate inventory thereof Facilities.

The Contractors request(s) for payment shall be made to the RMC in writing, accompanies

by invoice(s) along with presence sheet of personnels of particular month duly certified by our

Engineer on site, claims etc. as appreciate.

Payment shall be made by RMC as per procedure subsequent to the submission of such

invoice(s)/ claim(s) by the Contractor.

The RMC will deduct from the amount payable to the Contractor, any amount paid by

RMC on behalf of the Contractor e.g. (telephone bills, PGVCL penalty for Power factor or any other

dues and liquidated damages as per clause and, as per tender terms and condition. Any telephone

bills submitted by telephone department, the cost of bills will be borne by Contractor.)

11 DELAY DAMAGES

Performance Guarantees and Delay Damages

The Contractor shall operate and maintain the Facilities in accordance with: The O & M

Standard; and the Good Industry Practices. In case of the failure of the Contractor to achieve each

each unit of shortfall.

Termination shall mean the termination of the Comprehensive O&M Contract by the

Employer or the Contractor in accordance with Clause 12.1 or 12.2 respectively.

Termination by Employer may be in case of:

The Employer may terminate the Comprehensive O & M Contract by notice on:

1. the dissolution or insolvency of the Contractor, pursuant to an order of a court or the

bankruptcy of the Contractor; or

2. if 45 days having passed since the Contractor is in material breach of his obligations under

these Conditions, or

3. if the Contractor ceases to carry on its business; or

4. abandonment; or

5. If penalty amount exceeds to 10% of one year tender amount.

Payments upon Termination

Upon termination or as soon as practicable thereafter an account shall be taken of the net

amount owing from the Employer to the Contractor or from the Contractor to the Employer (as the

case may be). The Employer shall forthwith pay to the Contractor (if the balance is due to the

Contractor) all moneys due to the Contractor. If the account shows a balance due to the

Employer from the Contractor, the Contractor shall forthwith pay any such balance to the

As part of the calculation made pursuant to clause 12.1 of the amounts due to the

Contractor on Termination, the following amount shall be taken into account:

The portion of the Comprehensive O & M Price outstanding and payable by the Employer

for the period prior to the Termination;

any Delay Damages or indemnities for which the Contractor would be liable under

these Conditions up to the date of Termination;

any other amounts due to the Employer under these Conditions by the Employer including return

of any amount of the O & M Price paid in advance by the Employer to the Contractor under Clause

12.3.3 In case of a Termination by the Employer in accordance with Clause

12.1 the Employer may recover other than the amounts due to him under Clause

12.2.2, any costs incurred by him in finding any replacement contractor.

Successor to the Contractor Upon

Termination: - The Contractor shall use all endeavors to facilitate the appointment and

commencement of duties of any person to be pointed by the Employer to operate and maintain

the facilities (the “Successor Contractor”) so as not to disrupt the normal Operation &

Maintenance of the Facilities and shall provided full access to the Facilities and to all relevant

information, data and records relating thereto by the Successor Contractor and its

representatives and accede to all reasonable requests made by such persons in connection with

preparing for taking over the Operation & Maintenance of the Facilities,

Promptly after Termination, the Contractor, shall deliver to (and shall, with effect from

Termination, hold on trust for and to the order of) the Employer or (if so required by the

Employer by written notice) to the Successor Contractor all property in its possession or under its

control owned by the Employer or leased or licensed to the Employer;

The Contractor shall transfer to the Successor Contractor, as from the date of Termination, its

rights as the Contractor under all contracts entered into by it in the performance of its obligations

under these Conditions or relating to the Operation

& Maintenance of its obligations under these Conditions or relating to the Operation &

Maintenance of the Facilities. Pending such transfer, the Contractor shall hold its rights and

interests thereunder for the account and to the order of the Successor Contractor.

The Employer shall be reimbursed any cost and expenses incurred by the Employer due to default

of the Contractor in discharging its obligations under this Clause [12].

The Contractor shall, upon Termination of the O & M Contract, co- operate with the Employer and

the Successor Contractor and comply with all reasonable requests thereof, including the execution

of documents etc.

Upon Termination of the O & M Contract on expiry of the terms of the O & M Contract, the Parties

The Contractor will use reasonable efforts to ensure a transition to the next Contractor that will

avoid operating difficulties for the Faculties.

For a six (6) month period after Termination or six (6) months prior to the expiration of the O & M

Contract, the Contractor shall, at his expense, provide sufficient assistance to the Employer in the

hiring and training of replacement personnel for those Facilities.

Notwithstanding anything else herein contained the Employer shall be entitled to terminate the O

& M Contract, at any time at the Employer's

convenience, by giving notice of such termination to the Contractor. The termination shall take

effect 28 days after issuance of the notice of termination.

On the expiry of the O & M Contract or Termination of the O & M Contract, all the

installations, works and equipment placed under the Contractor’s responsibility shall be handed

over to the Employer, at no cost, in good working order, except for normal wear and tear.

The Employer may perform any inspections, tests or expert appraisals he shall consider necessary

with a view to checking that the property is in good working order. The Contractor shall also hand

over any unutilized spares, consumables etc. Purchased for the Facilities.

At the end of successful Comprehensive O & M Period, the Contractor shall be entitled to receive

an O & M Completion Certificate. The delivery of such O & M Completion Certificate will relieve

the Contractor from his responsibility as regard to the operation & maintenance of the Facilities

and confirm that the Contractor has fulfilled all of his obligations under these Conditions.

13 Settlement Of Disputes :

Except as otherwise specifically provided in the contract, all disputes concerning questions of fact

arising under the contract shall be decided by the Engineer- In-Charge subject to a written

appeal by the Contractor to the Engineer-In- Charge and those decisions shall be final and

binding on the parties hereto. Any disputes or differences including those considered as such

by only one of the parties arising out of or in connection with this contract shall be to the extent

possible settled amicably between the parties. If amicable settlement cannot be reached then all

disputed issues shall be settled as provided in Article GC-48 (Disputes or differences to be

referred to) and Article No.GC-49 (Interpretation Related To Tender Conditions or Contract

14 Disputes of Differences to Be Referred To:

If at any time, any question, disputes or differences of any kind whatsoever shall arise

between the Engineer-In-Charge and the contractor upon or in relation to or in connection

with this contract either party may forthwith give to the other, notice in writing of the

existence of such question, dispute or difference as to any decision, opinion, instruction,

direction, certificate or evaluation of the Engineer-In-Charge. The question, dispute or

differences shall be settled by the Municipal Commissioner, Rajkot Municipal Corporation, who

shall state his decision in writing and give notice of same to the Engineer-In- Charge and to the

Contractor. Such decision shall be final and binding upon both parties.

15 Interpretation Related To Tender Conditions Or Contract Agreement:

For any interpretation related to tender conditions or contract agreement conditions, the

decision of Municipal Commissioner, Rajkot Municipal Corporation shall be considered as

final and binding and in the event of any dispute arising pertaining to tender conditions or

contract agreement conditions the jurisdiction shall be Rajkot Civil Court /Commercial Court of

16 Governing Law and Jurisdiction

These Conditions and the Comprehensive O & M Contract shall be governed in accordance with

The Contractor agrees that any legal action or proceedings arising out of these Conditions may be

brought in the courts or tribunals at Rajkot in India and irrevocably submits themselves to the

jurisdiction of such courts or tribunals. The Employer may, however, in its absolute discretion

commence any legal action or proceedings arising out of these Conditions in any other court,

tribunal or other appropriate forum, and the Contractor hereby consents to such jurisdiction.

Comprehensive Operation and Maintenance Services

1. The Contractor shall be required to perform the following services under these Conditions1:

2. The Contractor shall be responsible for corrective maintenance of civil, hydraulic, mechanical,

electrical and computing equipment as well as miscellaneous equipment.

3. The Contractor shall be responsible for carrying out regular servicing and lubrication of rotary machines,

complying with maintenance instructions as defined in the Operation and Maintenance Manual, and ensuring that

electromechanical equipment and motors operate correctly at all times.

4. The Contractor shall ensure that measurement systems operate correctly at all times.

5. The Contractor is responsible for the maintenance of the landscaped areas inside the Employer existing

6. The Contractor shall be responsible for maintenance of all the components of the plant including

laboratory and administrative building, garden, road etc.

7. The Contractor will operate and maintain in a state of continuous operational readiness all pumping

station and systems to meet the laid down standards. It shall remain the Contractor’s responsibility to ensure

that systems are at all times able to operate to the maximum capacity of the installed duty plant.

8. The meters of pumping station shall be inspected and calibrated.

9. For the duration of the Comprehensive O & M period, the Contractor will be responsible for the supply

and control of lubricants, spare parts and consumable materials excluding electrical power, necessary for the

continuous operation of the works.

Provided here are certain standard services that RMC could require. However RMC may wish to review this and make

changes depending on the exact nature of services they require from the Contractor.

10. The Contractor will manage the consumables and utilities services to ensure their most economic

consumption and to minimize wastage.

11. The quantities of all the unutilized spare parts and consumable materials will be fully handed-over to the

Employer at the end of the Comprehensive O&M period.

12. The Contractor will make all necessary arrangements to ensure the continuous supply of spare

parts and material for the works, and the rate of supply of these materials shall be in such quantities and amounts

as would ensure uninterrupted operation.

13. All the furniture and administrative office equipment etc. required shall be furnished by the

Contractor. Costs of operating administrative office and supplies shall be borne by the Contractor.

14. Cost of operation and maintenance and housekeeping of housing complexes including roads, gardens,

electrical installations, etc. will be borne by the contractor.

15. The replacement of major electrical and mechanical equipment if found necessary will be done by Rajkot

Municipal Corporation. Below mentioned replacements are in scope of RMC.

A. Repairing of compound wall and roads shall be attended by RMC

B. All types of pumps & Motors Above 20-HP, Flowmeter Above 150-mm

C. HT, LT, PMCC, MCC, PLC Panels (Whole)

D. Transformers

F. All types of valves (Above 200mm)

G. Gate Valves (Above 200mm)

16. Maintenance / repairing of all electrical / mechanical equipment, rewinding of all type of motors,

repairing of all types of pumps, motors, electrical starters, repairing of transformer, DG Set, cable jointing,

Scada Panel-Level sensor-Flow meter with all accessories shall be done by the contractor.

17. Major repairing of civil structure / mechanism / electrical accessories in case of earthquake, heavy flood,

heavy cyclone, riot, theft, fire, any kind of accident etc. shall be in the scope of contractor

18. Contractor should provide Id Card, uniform-dress code, white board, sign board in main gate, 04 nos

chairs and table, cupboard for staff in pumping station. Or for office use.

19. Service of DG set done by contractor in every six Months and All consumable items are in contractors’

Specific Conditions for Comprehensive Operation and Maintenance of Electrical

Equipment/Services

1) The Contractor shall be required to perform necessary O&M, lubrication and alignment services of HT DP

Structure at an regular interval of 6 months with all required consumables.

2) The contract shall be required to perform Oil BDV Test and Oil Filtration of Transformers once in a year and to

make top up of required oil quantity.

3) The bidder shall be required to perform HT Breaker maintenance and servicing as well as to perform necessary

testing and calibration of relay and breaker once in a year.

4) The contractor shall be required to perform maintenance of LT Panel, APFC Panels, Equipment Panels, Starter

Panels, VFD Panels, Electrical Motors etc. once in every month with necessary tightening, blowering, fitment,

proper termination and other necessary maintenance activities.

5) The contractor shall be required to perform Earth Measurement of each earth stations once in every

6) The contractor shall be required to submit necessary data, test reports, drawings etc. and get the clearance of

Electrical Inspector for Annual Inspection of HT Installations.

7) The contractor shall be required to perform necessary repairs of all area lighting and internal/external building

lighting and should keep all lighting in ON condition during night hours.

8) The contractor shall be required to display Electrical Shock Treatment Chart (Wooden/Laminated Framing) in

Vernacular Language in Elect. Panel Room.

9) The contractor shall be required to install First Aid Box with necessary medicines in Elect. Panel Room.

10) The contractor shall be required to keep sufficient quantity of necessary Safety Tools and Tackles like 11KV

Rubber Hand Gloves, 11kV FRP DO Fuse Rods, 11KV Earth Rods, Helmets, Aprons, Safety Belts, Safety Shoes

11) The contractor shall be required to keep sufficient quantity of necessary tools for repairing like tester, Fix and

Ring Pana wrench set, allen key set, plier(pakkad), dismiss set, Meggar, clipon meter etc.

12) The contractor shall be required to install necessary quantity of Fire Extinguishers in Elect. Panel Room as per

instructions of EIC. Also Fire Extinguishers refill once in a year.

13) The contractor shall be required to provide Sand Buckets with necessary stand/support in HT Switchyard as per

instructions of EIC.

14) The contractor shall be required to replace damaged Insulation Mats in Elect. Panel Room and other electrical

installations as per instructions of EIC.

15) The contractor shall be required to co-ordinate with PGVCL for power failures, interruption and planned

16) The contractor shall be required to provide 3-chair and 1-table for man power sitting arrangement and 1-

cupboard each pumping station for to put necessary tools and tackles for Screen Cleaning & Safety

Equipment’s like Glooves, Gum boots ,Helmets etc.

The above are certain standard services that RMC could require. However RMC may wish to review this and make

changes depending on the exact nature of services they require from the Contractor. The contractor has to

submit necessary maintenance reports as per EIC instructions.

The Contractor shall be paid amount for Comprehensive O&M quarterly.

Insurance against Injury to Persons and Damage to Property

The Contractor shall insure against each liability for any loss, damage, death or bodily injury which may

occur to any physical property (mechanical, electrical, automation work pipeline, other civil work, storage)

or to any person which may arise out of the Contractor's performance of his obligations under these

Conditions during the Comprehensive O & M Period.

This insurance shall be for a limit of per occurrence of not less than the amount, with no limit on the

number of occurrences. Insurance for Contractor's Personnel

The Contractor shall affect and maintain insurance against liability for arising from injury, sickness, disease

or death of any person employed by the Contractor or any other of the Contractor's Personnel.

The Employer shall also be indemnified under the policy of insurance, except that this insurance may

exclude losses and claims to the extent that they arise from any act or neglect of the Employer or of the

Employer's Personnel.

SPECIAL TERMS AND CONDITIONS (PART – I)

Technical Conditions

1) The operation and maintenance of all the works included in this tender as per details given should

be carried out by contractor at his own cost.

2) Electricity bill for running the pumping station at site will be paid by RMC, bill should be

submitted to office for payment as soon as received at site. Penalty if any for delay will have to be

paid by contractor.

3) All the required electrical goods like bulb, tubelight, chock, starter, fuse, wire etc. required for

operation and maintenance shall be procured by contractor at his own cost and lighting

arrangement should be kept in good condition.

4) At the time of breakage in pipeline or valves for repairing purpose contractor has to make

arrangement at his risk and cost for labours, fitter, required all materials like rubber packing, nut

bolts, gland, all required parts of valves in Pumping station & transmission main including pickup

van, Jeep, welding machine, welding rods, Tractor etc. should be provided by contractor at his

own cost. All consumable material should be of standard quality as approved by Engineer-in-

charge of work.

5) All type of pipeline including chambers, open channels, gates should be maintained and repaired

by contractor at his own cost.

6) At the time of repairing or replacement of any type of Pipes and valves required for repairing

or replacement after verification by concerned engineer or his representative, fitting work of pipe

or valves shall be carried out by contractor at his own cost including, labour, excavation cutting,

fitting, welding, testing, refilling etc. complete. Repairing work shall be started within one hour

after breakage or leakage comes into notice.

7) Any type of valve or gate or part of the valve or gate not working properly after repairing and

requires replacement, as per opinion of Add. City Engineer or his representative, then required

valve gate will be supplied to the contractor free of cost from departmental store if available.

Replacement shall be done by the contractor and old valve gate should be shifted to department

store and entered in concerned register including cost of loading, unloading, carting stacking etc.

8) During the period of contract a person other than responsible representative of contractor or

persons employed by him should not enter into the premises of the plant. Every care should be

taken by contractor to prevent such type of unauthorized entry or interruption in the premises or

surrounding the property of RMC.

9) At any time during the visit of Engineer in charge or his representative if it is observed that the

operation and maintenance is not carried out properly, that work liable to be terminated or

rejected for compliance.

10) Operation and maintenance of meters installed at pumping station sites should be

carried out by contractor and entry shall be made in the register at every one hours. If any meter

is not working properly it should be properly repaired by contractor from any technician of such

type of repairing work. If It is not repairable replacement will be done by contractor.

11) After issue of work order contractor or his responsible representative should joint visit the site of

every work accompany with officer concern. A list and position of works and all valves with dia

and nos. a report will be prepared and should be jointly signed by contractor and department. A

copy of same report shall be issued to contractor. At the time of completion of contract period

same type of report should be prepared and possession of all the works and components should

be handed over to department. If repairing & maintenance work is not done properly by

contractor, the cost of repairing work will be recovered by department from contractor.

12) All the works executed under this project & covers in the scope of this tender shall be handed over

to contractor from the date of work order. Proper operation and maintenance of the same

works/components shall be carried out by contractor and at the time of completion of

contract period or termination of contract, contractor should have to give possession of all the

work and components to the department in good condition. Before handing over the possession

to the department account of contract will not be finalized and deposit will not be refunded to

contractor. For all type of legal activities and expenditure for the same, contractor will be fully

13) During the period of contract for any type of dispute, decision of Municipal Commissioner will be

final and binding to both the parties.

14) Prescribed registers as maintained by Bidder during the period of operation and maintenance

period shall be submitted to the department. All the material received during repairing and

replacement shall be deposited in departmental store at the cost of contractor. All repairing

work should be carried by contractor at his own cost during the period of contract contractor

should be fully responsible for injury to any public person or men engaged by contractor for work

and contractor shall be fully responsible for compensation for it.

15) Servicing of all the valves and gates cleaning of all civil works and maintenance shall be carried out

regularly by contractor and entered into the concerned registers.

16) Work sheet shall be maintained by contractor for replacement of material in pipeline, or

valves, spare parts of Electro -mechanical equipment’s.

17) All the works included in the scope of work shall be oil / snowcem painted once in the two years

contract period (i.e. at the end of first year or as suggested by engineer-in-charge) at the cost of

18) All the gardens and plants situated at pumping station sites shall be supplied water and

maintained properly by contractor. No any extra payment will be made on account of this work.

19) All the information regarding labours, staff, vehicles etc. is incorporated in this tender for

preparation of estimate. As per list staff having proper qualification / labours shall be deployed by

contractor for smooth running of plant, failing

which, RMC will deploy required personnel at the risk and cost of contractor and recovery for

such expenditure will be made from the bill of contractor.

20) The contractor has to make all the arrangements required for the proper operation, maintenance

smooth running of plant and safety of all the works included in this contract at his own cost during

the whole contract period.

21) List of all the assets, pipeline appurtenance pumping station & machineries, all types of valves,

gates, chambers, pump houses, security cabin, office building and lab, hydraulic civil structures,

spare parts, store, telephone, electric panels etc. will be handed over to contractor for M&R

purpose & same should be returned to RMC in working condition as soon as the pumping station

is taken over by RMC for further M&R period to any other party.

22) Any damage / breakage found from mischievous element found in the system, the contractor

should lodge police case immediately under intimation to concern Manager/City Engineer.

23) Material consumption register in prescribed format should be maintained by the contractor.

During the visit of Engineer - in - charge if required it should be produced.

24) “The Contractor” shall operate and utilize all the control and monitoring systems, provided

and if found to be necessary and if approved by the engineer, shall make adjustments within the

operating range of the control system and equipment so that the plant operation matches the

25) “RMC” shall directly pay all the power bill to PGVCL but the Contractor will be required to

furnished Electricity Consumption in the Schedules provided.

a) Telephone bills, if any, will have to be paid by the successful bidder. No

reimbursement shall be made.

b) Electric/Battery operated flow meter has to maintain by successful bidder. In case

failure of batteries, same has to be replaced by successful bidder at his own cost.

26) All miscellaneous items, for example, vehicles, tools, testing equipment, cleaning or green

keeping equipment, security and safety equipment, electrical fixtures, etc shall be provided by the

Contractor at his expense.

27) The Contractor shall provide experienced managerial, technical, supervisory, administrative

and non-technical personnel and labour necessary to operate and maintain the plant in a

scientific way.

a) The qualification and capability of the Contractor's personnel shall be appropriate for the task

they are assigned to perform. The staff provided shall be fully trained in the operation of the

Sewage Treatment Plant before being given responsibility for operating any part of the plant. If in

the opinion of the Engineer, any member of the Contractors staff is considered to be insufficiently

skilled or otherwise inappropriate for the task he is required to perform, he shall be replaced by the

Contract with a person with the appropriate skills and experience for the task, to the approval of the

b) The Curriculum Vite(CV) /Resumes of the Contractors key personnel shall be submitted to the

Engineer for acceptance at least 7 days before the anticipated commencement of the O & M period.

Any change of personnel shall be promptly informed to the Engineer within a day's time. Normal

time duty hours for the contractors' operation & maintenance personnel may be modified/changed

as necessary and agreed by the Engineer. A rotating shift schedule shall be established by the

Contractor and agreed by the Engineer which will ensure that an adequate number of the

Contractor's staff, is on duty at Plants 24 hours per day, 7 days per Week, including all holidays.

c) The engineer-in-charge is authorized to make changes in shift arrangement and number of

personnel according to O&M requirement.

28) a) The Contractor shall be responsible for safety on Site during the Comprehensive O & M of

the Works by the Contractor.

b) The Contractor's duties with respect to Safety shall include the following:

i) Utilize safety awareness procedures in every element of operation and

ii) Give emphasis to site including:

* Safe working and safety procedures as per rules and regulations of Governments

regarding use of protective clothing, gloves, boots and helmet etc.

* Cleanliness of the plants as a whole.

* Awareness of hazardous conditions and accident reporting and necessary

* Safe practice

29) The Contractor shall adhere to the manufacturers' recommendations with respect to equipment

maintenance, the type and grades of lubricants to be used. Frequency of lubrication, adjustments

to be made regularly and recommended spares to be heldin store.

30) The Contractor shall be responsible for:

a) The maintenance of electrical, mechanical instrument civil work, plumbing and drainage

b) General Building Maintenance and housekeeping

c) Full maintenance of the site services, cabling and earthling systems, together with the

site road lighting system. Painting of all mechanical structures which are open to sky

once in 2 Years of contract period (i.e. at the end of second year) at contractor's own

d) Site maintenance including the upkeep of landscaped areas.

The building services and housekeeping maintenance shall be undertaken on all building and

services installation.

The Contractor shall ensure that all unwanted or redundant items are removed from the

building and sites. Depending on their condition such items shall either be placed into storage or

disposed off site.

31) The Employer reserves the right to arrange the visits of VIP's dignitaries, public representatives

and other persons of Social or Political repute, any organization as and when necessary, to the

Sewerage Treatment Plant/Pumping Station. The Contractor shall offer full cooperation to the

RMC on the occasions of such visits.

32) On the date of Contract Completion or if the Contract is terminated, all the installations,

works and equipment placed under the Contractor's

responsibility shall be handed over to the Employer, at no cost, in good working order. The

Employer may perform any inspections, tests or expert appraisals he

shall consider necessary with a view to checking that the property is in good working

order and will certify to that effect to the Contractor while taking over.

33) For smooth & efficient O & M of the plant, and in case of emergency just like fire, fault, accidents,

or other rescues operation, the contractor must keep one two-wheeler vehicle (Motorcycle /

Scooter) with seating arrangement at Sewerage Treatment Plant/Pumping Station in working

condition for 24 hours of a day & 365 days of the year for the whole contract period.

34) While handing over the spares to the contractor, Contractor should maintain the record of

spares of inventory of utilize the spares.

35) In the event of any dispute or difference arising, the Jurisdiction of the court shall be Rajkot

(Gujarat) only.

Authorized Signature with

Add. Asst. Engineer Dy.Ex.Engineer Add. City Engineer

TERMS AND CONDITIONS FOR PAYMENT (PART – 2)

on equal monthly instalment basis subject to terms & conditions mentioned in Price bid.

2) If supply of raw sewage is disturbed for want of electricity, breakage of line or machinery being

out of order or due to some other reasons, contractor shall be paid for all days.

3) The maximum period of non-supply of raw sewage will be 15 days beyond that contractor shall

have to demobilize some personnel and accordingly the payment will be reduced.

4) Payment to person engaged (at fixed rate by the contractor) for work shall be made according to

grade of work. If any court case is filed or administrative problem arises for short payment, the

contractor shall be entirely responsible for it.

5) Contractor shall be vigilant as under for constant operation of supply and distribution;

a) Supervision of repairing work shall be done by contractor himself or some experience

person shall be engaged for it, and site shall be visited once a day to see that proper

operation is done. And for general repairs, skilled persons shall be engaged for it.

b) Before starting the work at the site and undertaking operation of work, verification of

persons engaged for it shall be made by officer-in- charge, whether they have required

experience for it. Even after entrusting responsibility of operation of scheme to

contractor, officer of RMC shall have absolute right for such verification.

c) For recovery of compensation for absence of operator;

i) Contractor shall verify whether operation works done vigilantly or not, and for

that he will keep continuous awareness. In case of any sabotage, break down

during operation or unavoidable circumstances arise immediate report shall be

made to engineer in-charge, so that immediate action can be taken to maintain

continuous supply of water. If it is necessary, department shall take action.

ii) Operator engaged for the work shall not leave premise. and shall remain

constantly present during repairing work until repair work is completed.

iii) If any employee is found absent by any officer of RMC and if wastage of

water is noticed, necessary action shall be taken accordingly.

iv) Contractor shall repair the system damaged due to faulty operation or

ordinary maintenance, at his cost.

v) This work involves operation of valve, repairing, servicing etc.

d) Operator shall prepare shift duty register and shall obtain permission from in- charge

Engineer before implementing the same. If any change is required in any kind of shift

duty it may be done with permission of engineer-in-charge. Operation shall be shifted to

other place as per written instructions of Engineer-in-charge. There shall be no dispute

e) Details of daily work load entrusted to operators and his assistants engaged shall be

kept ready at the site of plant for scrutiny of engineer-in-charge.

6) Instructions for operation:

Contractor shall ensure that operator engaged by him holds know how about operating valves and

aerators as well as electrical and mechanical component.

7) For any default noticed it may be mentioned on notice board at pumping station site. Contractor

shall bring necessary material, manpower, T&P and vehicles for repairs. If power supply fails

operator shall immediately inform the engineer-in-charge or his representative by telephone and

file a complaint about it with persons concerned of PGVCL on Telephone. No unauthorized person

shall be allowed in the premises of department. Contractor shall be responsible for the security of all

the materials on distribution system and machinery under pumping station. During the charge of

contractor, he shall be responsible for any theft or accident, and no compensation shall be paid by

the department. During charge of contractor if any default to any implement has occurred

contractor shall get it repaired and for that no extra payment shall be made.

Authorized Signature with

Add. Asst. Engineer Dy.Ex.Engineer Add. City Engineer

TECHNICAL SPECIFICATIONS AND SCOPE OF SERVICES

Comprehensive Operation and Maintenance of following works for the period of 24 months from the date

The contractor would be responsible for smooth, efficient & satisfactory Comprehensive operation &

maintenance and repairing, replacement of spares, any works related to Pumping stations and pipeline

on the round clock basis for the period of 24 calendar months from the date of contract of pumping station

shortly described as above.

1) The scope of the contractor includes operation, maintenance & replacement of spares.

2) The scope of work also includes to provide necessary tools and tackles for day- to-day O&M routine

maintenance, preventive maintenance and break down maintenance.

3) Also, minor and major repairs to the equipment involved in the plant have to be carried out by

the contractors during O&M period.

4) The scope also includes cleaning of inlet chamber and, removing of foreign materials like debris,

sand, fish, frogs or any other dead or live animals and also cleaning of strainers of each pump so that

24 hrs. and also de silting of wet well once in year. (Above mentioned cleaning should be strictly done

after prior permission of Rajkot Municipal Corporation)

5) Manually Cleaning of Inlet Chamber or wet well is strictly prohibited.

6) The disposal of the foreign particles like sand, dead or alive animals etc. from all the units of the

pumping station to suitable place as shown by RMC will be in the scope of contractor.

7) The scope of works also includes the calibration of all meters and laboratory equipment’s e.g.

pressure gauge, Ammeter, voltmeter, relay, trisector meter, DO meter, PH meter, Energy meters,

temp scanners, flow meters etc. for measurement of accurate readings.

8) The scope of work of contractor includes operation & maintenance of 11 KV incoming line,

Lighting Arresters, D.O. fuse, earthing works, or any other maintenance required on our D P structure

and transformer of RMC side.

All these capacitor panel must be kept in working condition to keep PGVCL power factor maintained by the

contractor. Any spares required to keep capacitor panel in working condition is in the scope of the

contractor. The spares required for LT capacitor panel must be procured and replaced immediately, if

required. Any penalty levied by PGVCL on account of poor power factor will be recovered from the

contractor from his monthly O&M bill Penalty towards not maintaining PF.

The scope of work includes attending of all types of cable faults for pump motor set, street light etc.

1) Drawl of raw sewage and its treatment and transfer of treated water by means of system, control

and operation of plant.

2) Routine maintenance of all buildings, transmission main, installation and equipment’s and area

lighting, gardening.

3) Management of the plant in administrative and financial operations connected to the plant

4) All sluice valve/B.F. Valves/Air Valves/gates, Bypass valve open Channel etc., to be kept under

working condition.

5) Area lighting – The premises of various works are provided with mercury/sodium vapor lamps,

fluorescent tubes and LED lights also ceiling fans/exhaust fans inside the various structures. Daily

on/off operation and routine cleaning of all type of electric fixtures. Replacement of

lamps/Tubes/Fans in case of failure at contractor’s cost.

6) Maintenance of garden – Normally watering the trees once a day or more if required. Grass

cutting, removal of shrubs, weeds, around tree to be done as directed. Remarking the ponds

around the tree after loosening with soil with supply of additional earth, if required. Cutting of

branches, if required for straight growth of tree/plant and development of garden.

7) Roads to be kept neat and clean.

8) All buildings, bathroom, toilet to be kept swept, cleaned washed daily.

Consumable requirement for cleaning such as acid, Harpic, phenyl, air freshener, washing powder,

brooms, wire brushes, duster, bamboos, toilet shop, lotion waste, kharata shall be provided

and used as required. All ventilators, windows/doors to be clean and good condition.

9) To keep watch on overflowing of sewage, If such overflow take place the Bidder shall have

to bear the damages caused to surrounding properties.

10) The contractor will be held responsible for the following:

(i) Operate and maintain all units and equipment’s of the pumping station as per the

requirement of the process to meet continuously and consistently pumping.

(ii) Attend breakdown of civil, mechanical, electrical, piping and instrumentation works and

maintain the plant and equipment good repair throughout the Contract Period;

(iii) Maintain the STP/pumping station and the premises as per the standards detailed by the

(iv) Carry out regular and frequent sampling, analysis and result recording of raw and treated

sewage as per the procedures laid out by the Owner and in conformity with standard methods.

(v) Employ appropriate and skilled manpower, provide all tools, tackles, glassware and chemicals

required for effective implementation of the Services detailed above. Bidder shall be responsible

for repairs of instruments.

For the smooth running of the pumping station all the required equipment, machineries, units’

accessories, major and minor spares consumables, greases, lubricating all cleaning agents,

packing, rubber sheet, all hardware, required quantity of white wash, oil paint color, all types of

epoxy paint, material required for houses keeping and cleaning etc. are to be brought by the

contractor. The quality of all consumable and spare etc. i.e. technical requirements as per

manufacture recommendation shall remain unchanged.

11) To remove dewatered sludge screen and grit deaerator etc. and loading the same into vehicle

and conveying and unloading the same at required place as suggested by RMC.

The contractor shall carryout cement paint/ enamel paint/ white wash for exterior finish of

civil units once in a period of two years at the end of first year of O & M of the plant and

shall carry out painting on mechanical equipment’s/above ground pipe-lines/ hand

railing/electrical poles/DP Structures/lighting brackets/Elect. Panels/Elect. DBs as per above.

12) The contractor shall provide necessary tools and tackles for day-to-day routine maintenance,

preventive maintenance and break down maintenance. Also minor and major repairs to the

equipment involved in the plant have to be carried out by the contractor during the O & M

period. Contractor to submit report, on the major repairs required to be carried out and how

these repairs will be undertaken, to the Engineer and obtain written approval from the Engineer

before carrying out any major repairs.

13) The contractor shall hand over the pumping station back to RMC on expiry of his contract in fully

working condition satisfying the requirement of treated sewage. All the civil structure and

electrical, mechanical and instrumentation including standby shall be in perfectly working

deemed to cover all the Contractor's obligations under the contract and all matters and things

necessary for the operation and maintenance of the pumping station. Particular requirements set

forth in the Specification are given without prejudice to the aforementioned general obligations of

the contractor.

15) The qualifications and capability of the Contractor's personnel shall be appropriate for the task

they are assigned to perform. The staff provided shall be fully trained in the operation of the

pumping station before being given responsibility for operating any part of the pumping station. If

in the opinion of the Engineer, any member of the Contractors staff is considered to be

insufficiently skilled or otherwise inappropriate for the task he is required to perform, he shall

be replaced by the contractor with a person with the appropriate skills and experience for

the task, to the approval of the Engineer.

16) Contractor shall employ minimum manpower as per qualification and experience mentioned in

schedule for establishment.

17) The staff of Contractor will always remain in contact with Engineer and follow his instruction.

18) The Contractor will comply with all safety rules and regulations and all interdisciplinary

measures as followed by the Corporation. The Corporation will not be responsible for any

accident/ injury to the staff of the Contractor. Further, the Corporation will not provide any

insurance or medical facility to the staff of Contractor.

19) All Central/ State Government/ Semi-Government/ Local Body's rules regulation pertaining to this

contract, all legal formalities pertaining to provident fund, factory act, all legal formalities shall be

followed and observed by the contractor without any extra cost to the Corporation.

Please note that failure in complying so, all liabilities arising as per laws will be to the

contractor's account.

20) Due to strike by the Contractor's employees, the operation and maintenance of pumping

station must not be affected and the property of RMC should not be damaged. In such case an

dispute / discrepancy occurs the decision of Add. City Engineer will be final and will be binding to

the contractor. Also if any expense will be made by RMC, it will be deducted from Contractor's

21) The duration of the contract shall be for 02 years. However, Corporation reserves the right

to terminate the contract at any time by giving 03 months’ notice to the Contractor.

22) Guilty person or indiscipline person shall not be employed by the Contractor.

23) The contractor shall carryout the maintenance of the pumping station installations in accordance

with the requirements of the O & M Manual and also to the approved maintenance plan as

mutually agreed.

24) To operate and maintain the pumping station and equipment in accordance with the aim and

purpose of pumping. The pumping station and equipment covered under the above contract will

be promptly attended by the contractor including any "Trouble shooting" to ensure smooth and

trouble-free operation. The contractor will be responsible for smooth and satisfactory operation

and maintenance of the pumping station on the round the clock basis for a Accounting year period

from the date of taking over the pumping station.

25) The employer shall check the operation of the pumping station or designate an organization of

his choice to carryout inspections. The employer or the organization appointed by him shall check

that the Contractor is performing the tasks for which he is responsible with due diligence.

26) Before any inspection, the employer shall give prior notice of three days to the contractor,

indicating the names(s) of the person(s) empowered to carry out such inspection in the name

of the employer.

27) This work is also inclusive of painting of plants as per following schedule and paint shall be of

the same specification as described in respective unit/ mechanism as per original specification of

the executed work.

Sr. Item Duration

1. Civil work Once in two years i.e at the end of 1st year of O & M

2. Doors and windows ---do----

3. Shutters, grills, collapsible gate etc ---do----

4. All H.T./ L.T. panels ---do----

5. All process equipment with ---do---

its accessories and GI railings etc.

6. Street / flood light pole ---do----

7. Pump sets, valves, C.I./DI Lines- ---do----

fittings, Air Line, sluice gate, etc.

Note : However, if any unit mechanism will found to have some defect in paint work at any

time, the Contractor has to repaint the same under the instruction of Add. City Engineer /

Deputy Executive Engineer.

28) Agency has to close all Dove/Bird entry in Pump room/Penel Rooms Properly with necessary Bird

Net/Screens. Necessary work requires to full fill this task and to keep all indoor premises free from

bird is in scope of agency on their own expense.

29) Agency has to maintain all existing furniture in proper good maintain condition at site. Same will

provide with new if it is required at site. (Minimum Qty of furniture to provide at site- Chair-

nos. /Steel Table- 02 Nos.)

30) All indoor and outdoor site premises has kept neat and clean properly and maintain it free from

dirt/dust/waste is responsibility of contract agency on daily basis.

Seal & Signature of Contractor

Technical Details of Pumping Station

1. Name of SPS: Bajarangvadi Main Pumping Station

SR. NO. PARTICULARS QUANTITY

1. Sr No. Pump Type Flow Head Motor Rating Make

M3 /Hr KW(HP)/Make

SUBMERGED SEWAGE NON 6 Nos

CLOG VERTICAL PUMP SET (3 W + 3 S)

SUBMERSIBLE DRY MOTOR

2 DREDGING PUMP PUMP- MOTOR 1 Nos

SUBMERSIBLE NON CLOG

PORTABLE DEWATERING PUMPSET

Voltage variation : 415 V + 10% Frequency variation: 50 Hz. + 3%

3. Sluice Valves / Non return Valves / Manual-Mechanical screens / Pipes, fittings, bends,

distance pieces, metallic expansion bellows, bypass valve arrangement etc. Lot

4. E O T Crane with electric hoist / manual Chain Pulley Lot

All other miscellaneous items necessary for completing the installation and

5. commissioning of the equipment under this contract, as per the existing code of Lot

6 LT Panel, HT Panel, APFC Panel and Starter Panels Cables Lot

7 Electrical Wiring, Lighting and LCS Lot

8 400-KVA DG (Greaves Cotton) 01- Nos

9 11-KV Switchyard Lot

10 Transformer 400-KVA, T&R 02- Nos

11 Flow Meter, Level Sensor with all accessories (Size-700mm) 01- Nos

12 Type of existing Electrical Connection 243 kva HT

13 PC & Printer System, OFFICE FURNITURE, LADDER etc. Lot

1) Above mentioned machinery with allied starter panel, cables, accessories, MCCB, Transformer/Switch

yard, VCB & allied electrifications etc.

2) Rajkot Municipal corporation reserves rights to make any suitable change/modification / alteration /

adding or removing any of the machinery at any time during contract period & such machineries

operation & required Comprehensive maintenance shall be bound to the contractor.

3) The operation and maintenance of the additional VCB Panel to be installed in the future will also be done

4) The comprehensive operation and maintenance and installation of the additional submersible pump set to

be installed as per the requirement will also have to be done by the agency throughout the contract period

, the machinery will be provided by RMC.

Seal & Signature of Contractor

SCHEDULE FOR ESTABLISHMENT

The contractor shall employ the minimum staff for each Pumping station as under with

qualification and experience stated below, Contractor may employ additional staff over

and above minimum prescribed as per his requirement in order to run the system

efficiently. The staff mention below its obligatory.

Sr. Designation Qualification Experience No. of

1 Pump Operator Min. 1 years’

(Semi Skilled person). 10 th Pass experience of WTP

or PS O & M Work.

2 Helper / Mali / 7 th pass, or literate 01 Yr Valve

Sweeper (Un Skilled). Unskilled, physically fit

The above staff shall be distributed in three shift as per instructions of officer in- charge.

The arrangement of reliever for weekly off/all holidays etc. shall be made by the

contractor separately. RMC can optimized above mentioned staff as per instruction of

officer in-charge.

The preferable shift timing will be as under ;

General shift: 09.00 Hrs to 18.00 Hrs

1st Shift: 08:00 Hrs to 16:00 Hrs

2nd Shift: 16:00 Hrs to 24:00 Hrs

3rd Shift: 00:00 Hrs to 08:00 Hrs (Night)

Proposed Shift Matrix

Sr Deployment of

N Manpower 1st Shift 2nd Shift 3rd Shift TOTAL

1 Pump Operator 01 01 01

Agency Staff Rules: -

1. Deployed all Staff Has to follow all RMC rules and regulation with all

2. All deployed staff will not do any misbehave, indiscipline, Physical

misconduct, fight with any person and RMC official also not do any illegal

or criminal or unlawful activity at site and SPS Premises. if such incident or

activity occur at site by any of agency staff then contractor has to replace

that person. And any instruction or decision by RMC official regarding

matter shall be bound to agency.

3. All Staff is Prohibited to stay in SPS Premises after completion of their duty

4. No Outside person shall be allowed to enter in premises without prior RMC

5. All Govt. law and any Govt. department GR/Orders regarding contractor

staff or labour staff has to fulfil or comply by contract agency.

6. To comply and follow all above mentioned RMC rules is fully responsibility

of Contract agency.

7. To maintain all Site premises with full discipline and keep free from any

unwanted and illegal activities is the responsibility of contract agency and

its appointed staff.

Authorized Signature

with seal of Bidder

Add. Asst. Engineer Dy.Ex.Engineer Add. City Engineer

SPECIAL CONDITION & SAFETY INSTRUCTIONS FOR WET WELL DE- SILTING

Whenever required to do de-silting of wet well, Additional work order shall be issued to contractor

for wet well de-silting work by concern in charge officer and contractor shall be responsible to complete

work as per the instruction’s tender/work order.

Payment rate for Sump/Wet well De-Silting Work is as under.

For de-silting of entire Wet well and Screen

SPECIFIC RATE FOR DE-SILTING Chamber, Rs. 1,00,000/- Lum sum Per Job per

At the time of wet well de-silting work the following safety measures shall be strictly followed by the

concern agency/contractor.

1) Contractor has to check the level of hydrogen sulphate and oxygen with appropriate gas detector

and test lamp before entering cleaning man power in to the wet well. If non workable situation found in

wet well due to poisonous gases, then same will be vented with blowing air by exhaust air blower by

contractor. During wet well de-silting work fresh air circulation will remain continuous and necessary

arrangement of Exhaust Fan/Air Blower, Lighting shall be done by contractor as per the requirement.

2) All concern wet well cleaning staff must use/wear artificial respiratory system before entering in to the

wet well. Also all cleaning staff shall wear other necessary safety apparels for safety of body from

harmful bacteria and other insects.

3) All cleaning staff shall must wear harness safety belt wet well cleaning work due to which any

person can easily lift out in case in problem of respiration, if possible, staff will also wear gas mask for

proper safety cause.

4) Any apparatus/tools/tackles and other items necessary for wet well cleaning will be provided to

staff tide with Rope and slowly lower down if required.

5) After completion of wet well cleaning work each day/ at time of come back from wet well all staff

shall provide with sufficient clean water and shop for bath/wash body in concern to hygienic

matter. All required arrangement of clean water and shop shall be done by contractor.

6) During wet well cleaning work or during open wet well situation minimum 02 Agency person/supervisor

shall remain present to super wise work concern safety cause.

7) Before starting this type, work contractor shall check and confirm health of all cleaning staff that all person

should sufficient capable to carry out this work.

8) If contractor do not have toxic gas detector, harness belt/gas mask then RMC will provide all necessary

appeals/items if it available with RMC otherwise same will arrange by contractor on his own cost.

9) For all wet well cleaning staff hall boot-helmet is mandatory to wear in wet well and it must be arranged

10) Wet well de-silting work shall remain continue during night hours as in coming sewage quantity is low/less

in night hours. During night hours all supervision of work and cleaning equipment’s shall be

responsibility of contractor.

11) This work is concern with general public health, therefore wet well de-silting work remain

continuous in all shifts with arrangement of labour. De-silting work will arrange and carry out in

such a way that it will complete in minimum possible time. If it requires more number of man

power/labour person during work to complete work in time bound situation then contractor is responsible

to increase Man power as per instruction of concern in charge Engineer.

12) De-silting work is carrying out with using Spinning Wheel bucket (Charkhee). 02 set of spinning wheel

bucket (Charkhee) will be used for de-silting work if it require by RMC.

13) It may require performing de-silting work during running/operational Pumping Station then same

will be performed by contractor. For that it required to bypass arrangement to bypass in coming sewage

in sump from network. Same will be arranged by agency.

14) Wet well de-silting work will also include cleaning of all incoming sump pipeline, manual coarse screen

with screen chamber etc. as per satisfactorily to concern in charge Engineer and it will be responsibility of

15) All necessary arrangement of tool/tackles, Rope, Phavada, Ghamela, spinning wheel, halogen light

fixtures, Fan etc. shall be done by Contractor as per RMC’s staff instruction. Contractor can use

necessary Electric Power supply of RMC for this work at free of cost.

16) For De-silt work RMC may provide necessary de-water pump, light, exhaust fan etc. on availability

with department on written demand of agency. In this case if any damage or fault occurs in

provided items/spares same will be repaired by agency by their own expense. Same will be replaced

with new by agency if it required.

17) All de-silting materials like rubbish/mud etc. of wet well will be disposed of by contractor as per

instructions. For de-silting materials disposed purpose arrangement of vehicle, loading, unloading,

etc. shall be done by contractor. For this work vehicle rent will be paid separately to contractor by

RMC as per prevail rate of SOR.

18) All rubbish, mud or de-silt material must not spread out/fall on the way on road during

transportation of material required care for that taken by contractor. For that Truck-Tractor shall be

covered with tal-patri/plastic cloths.

19) After completion of this work any waste silt material is laying in wet well or not shall be properly checked

by contractor. Also for this matter all work responsibility shall consider of contractor. After

completion of all this work wet well’s all manhole, opening will be covered/shut off/closed properly by

20) Eligible contractor to whom work rate is approved by RMC will approach/Contact to in charge engineer

for planning of work, Numbers of labor, arrangement of tools, tackle, machineries etc. prior to

mutual permission for this work.

21) Agency will submit copy of accident/work compensation policy for all labor/person which are

involved for de-silt work at site before starting of work at site.

22) During wet well de-silting work if any accident or unwanted injury happen with staff/person of contractor

then its total responsibility will remain of contractor on his own cost. RMC will not be

responsible and will not compensate any amount for such accident of injury of contractor’s

23) If it requires stopping in coming sewage water at inlet of sump with sand bags, obstacles, or any alternate

arrangements than it will be arrange by contractor on his cost. Same obstacles, sand bags etc. will

remove from inlet chamber, sump properly by him.

24) Rate shown in ‘SPECIFIC RATE FOR DE-SILTING’ is for whole cleaning of wet well to concern Sewage

Pumping Station for one time. And this rate is on lump sum basis. Tenders on/below percentage shall be

applicable on approved lump sum rate of this de-silt work.

25) No running bill shall issue to Contractor for this work. Contractors’ work bill will process only after

satisfactory completion work and cleaning of work site.

26) If any time delay beyond the stipulated period of this work then Rs. 500/- penalty shall be

imposed per day in and the same will be deducted from the contractor’s work bill. If there will be

any effect of this work during cleaning of wet well on any other works then appropriate penalty

will be decided by the City Engineer (Spl.) Drainage Department and it will be acceptable to contractor.

27) Agency is bound to carry out this de-silt work at any other drainage Pumping station sites of RMC

if it is required. Separate WO will issued by concerned Engineer In Charge.

Authorized Signature

with seal of Bidder

Add. Asst. Engineer Dy.Ex.Engineer Add. City Engineer

Penalty provisions:

Without consent of Engineer in charge of RMC, or force Majeure contractor staff

remains absent, penalty charge will be imposed by Dy Executive Engineer in the running bill as

provided below.

1. Pump Operator Rs.650/- Per day per person

2. Helper/ Sweeper/ Mali Rs.600/- Per day per person

3. Non cleaning of Pumping Station premises Rs.600/- Per day

4. Non cleaning of screening chamber Rs.600/- Per day.

5. Non-Wearing of Dress code and I-Card Rs.100/- Per day

1) All pumps be kept ready for operation. If all pump is not ready for operation for work more than five

days RMC will deduct Rs.500/-per day per pump as penalty from their monthly bill.

2) If fault occurs in transformer, H.T. breaker, D.G. Set, PLC Panel-SCADA Panel, Flow Meter,

Mechanical Screen, EOT or any electrical machineries that should be rectified or faulty parts should be

replaced within Seven Days, failing which penalty of Rs.600/- Per day will be deducted from the

contractor's bill.

3) The machinery which is not in spare and falls into fault shall be repaired with immediate effect

i.e. within 48 hours, failing which a penalty of 1000 per day will be charged for delay.

4) Contractor shall maintain a minimum power factor of 0.95 or higher at any point of time. If power

factor not maintain by contactor RMC will deduct Rs.5000/- as penalty from their monthly running bill.

In case of non-maintenance of power factor, if any penalty levied by power supply company in

Electricity Bill, the same will be recovered from the agency from its monthly running bill.

5) For the breach of any other contract condition, City Engineer or Municipal Commissioner’s decision shall

be bound to the Contractor.

6) A) If any department of RMC asked for documentary evidence towards the fulfillment of any provisions

made under any Act /Rules/ Regulations made by Government of India / Government of Gujarat/ RMC,

it is mandatory for contractor to submit such documentary evidence within stipulated time frame of

7) B) If contractor fails to provide / submit such documentary evidence for fulfillment of Acts / Provisions

mentioned above within stipulated time frame of notice it shall leads to penalty shall be imposed to

contract as may be deemed fit by Commissioner, RMC or City Engineer (Sp), which is bound to the

contractor or entire security deposit can be forfeited.

8) Further for any breach of contract conditions during O&M penalty shall be levied on contractor as

deemed fit by Add. City Engineer and contractor shall be bound to accept the same.

DOCUMENTS RECORDS / LOG BOOK

1) The contractor will be responsible for keeping up to date records of documents and maintaining

every day log book relating to various analysis performed and to prepare and submit a daily report

of Sewage Treatment Plant performance. The contractor shall maintain and updated log book and

details of operational parameters like pumping hours, Amperes, Flow meter reading, H.T. Voltage,

Power Factor, energy meter reading, pressure and other reading required are recorded in every

shift at regular interval e.g. hourly or as agreed mutually (by RMC).

2) Printing of log sheets, registers and all necessary stationery required for maintaining records of

operations and maintenances has to be arranged by the Contractor at his cost. Format of log sheets,

registers will be made available to the successful tenderer by the RMC.

ADDITIONAL SCOPE OF WORK

3) For additional work, if any, which is not included in the scope at present shall be executed by the

contractor on authorization in writing from the RMC.

4) The rate of such additional work will be worked out by the Contractor based on the cost of

materials and labour and shall be furnished to the RMC. The contractor shall be entitled for full cost

of materials, direct labour and cost of operation of equipment/machinery etc. required to execute

GENERAL ROUTINE MAINTENANCE

General routine preventive maintenance schedule for various equipment’s shall be adopted

from O&M Manual. However, the general routine maintenance to be carried out by the

Contractor’s personnel will include but not limited to the following:

a) If it is observed that power consumption per MLD of water treated is increased, the

contractor has to trace out the fault and rectify the same to bring to the standard Value.

b) De-weeding and cleaning of the Transformer yard and other places.

c) Drying and refilling of silica gel in the breather of the transformer

d) Regular watering on the earth-pits.

e) Check for any oil leak in the transformer and intimating and repairing of the same.

f) Air blowing of motors, H.T & L.T. panel etc.

g) Check for any loose connection in all electrical equipment and rectification of the same.

h) Replacement of gland packing for the pump, sluice valves etc. whenever required.

i) Greasing of bearing and lubricating all moving parts as per the schedule.

j) Tightening of all loose nut-bolts and other fasteners.

k) Cleaning of sump and strainer of each pump at regular intervals.

l) Lubricating and test operation of the valves.

m) General cleaning of all equipment’s and building.

n) Checking and replacement of bulbs, tubes, chokes, starters, switches, control etc.

thorough out plant and including street and head lights.

o) Watering of plants and tree.

PREVENTIVE MAINTENANCE CHECKS:

The contractor shall adopt a preventive maintenance check’s schedule as agreed mutually between

the Contractor and the Employer. The preventive maintenance checks and their tasks frequencies

will not be limited to the following:

Checks to be performed daily

a) Vibration in the pump sets, moving assemblies etc.

c) Rise in temperature of bearings in motor, in moving parts and other unites.

d) Working of gauges and other measuring devices.

e) Observations on water quality.

Checks to be performed weekly

a) Pipeline leakages

b) Tightness of all electrical connections

c) Tightness of all cable connections

d) Temperature rise due t loose connections

e) Watering of earthing pits

f) Operation of all sluice and butterfly valves, scour and pressure relief valves, gates and air valves, bypass

g) Current and voltages in all electrical equipment’s.

Checks to be performed monthly

a) Gland packing

b) Wear and tear of moving parts

c) Adoption of electrical energy conservation method and energy consumption.

d) Electrical contacts

f) Metering of electrical

equipment’s Checks to be performed

a) Relay testing and calibration, if possible, of meters, gauges, instruments, flow meters and

temperature scanner panel and flow indicator unit.DO meter, PH meter.

b) Speed of motors

c) Level gauges and flow meters signals.

Checks to be performed bi-annually

a) Cleaning, checking/tightening of HT and LT circuit/panel

b) Tightening of RTCC

c) Auxiliary DB, Capacitor bank

d) Battery and Battery charger Checks to be performed annually

e) Overhauling requirement of all equipment

f) Improvement required if any in operation of plant

g) Testing and calibration of all instruments

h) 11 KV VCB cleaning, testing.

i) Transformer cleaning, checking silica gel, oil checking filtering / replacing.

MINOR REPAIR GENERALLY ENCOUNTERED IN THE Pumping Station

Electrical works

a) For H.T. Installations

i) Replacement of jumpers

ii) Replacement of insulator (Porcelain)

iii) Replacement of Air-Break Switch b)

b) For Both H.T. & L.T. Installations

i) Replacement of no-volt coil for VCB

ii) Replacement of Cable lugs including terminations

iii) Replacement of burnt out HRC fuses

iv) Replacement of moving and fixed contacts or contractors

v) Repairs to isolators and switch fuse units and replacement of it and fuse base units.

a) Replacement of coupling bolt and nuts including rubber bushes

b) Replacement of worn out impeller nut

c) Replacement of spindle nut in the sluice valve.

d) Replacement of terminal plate in the motor

e) Replacement of faulty/dead spares in the battery charger and battery control panel.

f) Replacement of gland packing, graphite packing from the pump sets.

RMC/GAD/Outword No.385 DT.27/02/2023 Sub:- Regarding ESI Registration for