Intermediate Docking Survey of the Tug GMB - I of Okha port.

NAME OF WORK:- "Intermediate Docking Survey of the Tug

GMB - I of Okha port".

Amount Put To Tender:- Rs.1,17,76,592.90

DTP containing pages from 1 to

Recommended to approval as per norms.

Deputy Executive Engineer (M).

GMB, Gandhinagar.

The Executive Engineer (Mech.), PIU,

1st floor, Gujarat Maritime Board

Office Complex, Near ST Stand Road,

PORBANDAR-360575,Gujarat (India)

[email protected]

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Tender Papers Contains Page No-01 to

Sr. No. Particulars. Page No

3. CHAPTER-1: BID NOTICE 3 to

4. CHAPTER-2: GENERAL INFORMATION 6 to

5. CHAPTER-3: INSTRUCTIONS TO THE BIDDERS 8 to

6. CHAPTER-4: PQ FORMS / ANNEXURES I to VIII 13 to

7. CHAPTER-5: TECHNICAL DETAILS OF THE VESSEL 22 to

8. CHAPTER-6: SCOPE OF WORK 23 to

9. CHAPTER-7: STANDARD BIDDING DOCUMENT 24 to

10. CHAPTER-8: SCHEDULE – B (BILL OF QUANTITY) 90 to

11. CHAPTER-9: ITEM TECHNICAL SPECIFICATION 100 to

12. CHAPTER-10: GENERAL SPECIFICATION 115 to

13. CHAPTER-11: GENERAL CONDITIONS

14. CHAPTER-12: DRY DOCK PLAN

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

CHAPTER-1: BID NOTICE

Notice Inviting On-Line Tender

Details about Tender:-Tender Notice No. 23 of 2025-26.

Department Name :- Gujarat Maritime Board

Superintending Engineer (M),GMB,

Gandhinagar -382010

Executive Engineer (M), GMB

PIU – Porbandar

IFB No. :- Tender Notice No.23 of 2025-26.

Intermediate Docking Survey of the Tug GMB - I of

Name of Work :-

Estimated Contract Value (INR) :- Rs.1,17,76,592.90 (+GST)

Period of Completion (in Months) :- 02 (TWO) Months

Bidding Type :- Open

Joint venture :- Not applicable

Bid Call (Nos.) :-

Tender Currency Type :- Single

Tender Currency Settings :- Indian Rupee

Rs.4248/- with GST BY Demand Draft (Non

Bid Document Fee :-

Gujarat Maritime Board NON PLD, Gandhinagar

Bid Document Fee Payable in name of :-

Payable at Gandhinagar.

EMD (INR) :- Rs.138964/- with GST having SIX Months Validity

Executive Engineer (Mech.) GMB Gandhinagar,

EMD in favour of :-

payable at Gandhinagar.

Bid Document Downloading Start Date :- 03/01/2026 onwards

Pre Bid Date 06/01/2026 onwards 12:00 hours

Bid Document Downloading End Date :- 23/01/2026 onwards 18:10

Last Date & Time for Uploading

(Submission) of Bids

Bid Validity Period :- 120 days after opening of price bid

The Bidder must have to submit following

documents in the electronic format through

Scanning & Upload the same on n-procure website:

1. Tender Fee DD of Rs.4248/-

E-submission of Tender Documents: 2. EMD of Rs.138964/- in the form of FDR

The Original Copy of all Documents shall be 4. Copy of GST Registration

Scanned & uploaded on n-procure website 5. Bank Solvency Certificate of Rs.23.55/- Lacs or

only (https://tender.nprocure.com). above from any Nationalized/Schedule bank or

govt. approved bank for tendering purpose, issued

Bidder has to submit their offer in electronic on or after 1st January

format only after digitally signing the same 6. Annual turnover duly certified by C.A. of any one

& No offer in physical form will be accepted. of the last five years immediate preceding years,

i.e. from 2020-21 to 2024-25 minimum

Rs.117.77/- Lacs or above.

7. Documents showing the experience of

successfully carried out ***similar work during

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

last five years w.e.f 01.04.2020 till last date of

online bid submission. One similar works costing

not less than of Rs.47.11/- Lacs. Performance

certificates of above Experience, from concern

organization should be submitted along with

tender. *** Similar work means:- Experience of

successfully completion of Constructions of any

marine vessel or dry docking repairs of the any

Flotilla Vessel like tugs , dredgers, barges or any

other floating vessel having under IRS Class or

any other IACS Marine Classification society

during last 05 years up to last date of bid

8. Detailed plan to complete the tenderized work

with his man powers, tools tackles, and

equipment's with bar chart of voyage, anchorage,

and docking, undocking, berthing, unbreathing

back voyage to Okha port after repairs &

classification. Bidders shall have submit detailed

plan in form No.VII

9. P.Q. FORM-I: Letter of Application

10. P.Q. FORM -II: Document Fees & EMD Details

11. P.Q. FORM III: General Details

12. P.Q. FORM-IV: Turnover

13. P.Q. FORM–V : Details of experience

14. P.Q. FORM –VI: Under taking for NON

Banned/Blacklisting on 300 Rupees Non judicial

Stamp paper Duly Notarized

15. P.Q.FROM – VII: Detailed execution planning

with time frame.

16. P.Q.FROM VIII: Proposed Dry Dock Details.

The Bidder will have to submit the following required

documents (Original) in Physical form send the same

documents in a sealed envelope through RPAD/Speed

Post only up to 18:10 hours from date 24/01/2026 to

03/02/2026 during office hours at the Office of

Executive Engineer (Mech.), Gujarat Maritime Board,

Physical submission of Tender Documents: 5th floor, Sagar Bhavan, GMB Office Complex, Sector –

10 A, Opp. Air Force Station, CHH-Road, Gandhinagar-

Submission of physical documents (original) 382010 (Gujarat) India mentioning the name of work on

through /RPAD/Speed post in Office of the envelop and beyond the last date physically

Executive Engineer (Mech.), Gujarat submission of documents will not be accepted and bid

Maritime Board, 5th floor, Sagar Bhavan, will be treated as NON Responsive Bid.

GMB Office Complex, Sector – 10 A, Opp. 1. Tender Fees - Original DD of Rs.4248/-.

Air Force Station, CHH-Road, Gandhinagar- 2. EMD - Original FDR of Rs.138964/- having six

382010 (Gujarat) India. months validity.

3. Original PQ FORM– VI: Under taking for NON

Banned/Blacklisting on 300 Rupees Non judicial

Stamp paper Duly Notarized.

4. P.Q.FROM – VII: Detailed execution planning

with time frame.

5. P.Q.FROM VIII: Proposed Dry Dock Details.

Vendor shall submit their offer only in electronic format

Remarks :- on website, after digitally signing the same. Offers that

are not digitally signed will not be accepted.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

[email protected], [email protected],

Phone / Fax/email

[email protected]

Online Bid Opening Date :- 04/02/2026 at 12: 00 hrs (if possible )

Officer Inviting Bids :- Executive Engineer (M), GMB, Gandhinagar

Superintending Engineer (M), GMB,

Bid Opening Authority :-

Gandhinagar -382010

GUJARAT MARITIME BOARD,

Address :- 5th Floor, Sagar Bhavan, Sector 10,A, Opp. Air Force,"

Chh Road, Gandhinagar-382010, GUJARAT, INDIA

(1) Bidders can download the tender document free of cost from the website nprocure.com or

www.gmbPorts.org

(2) Bidders have to submit the bid in Electronic form on www.nprocure.com website till the Last Date

& time for submission.

(3) For vendors free training camp is being organized every Saturday between 4.00 to 5.00 P.M. at (n)

code solutions-A Division of GNFC Ltd., Ahmadabad. Vendors are requested to take benefit of the

(4) Government of Gujarat, & Governor MAY BE READ AS GUJARAT MARITIME BOARD, &

CHAIRMAN respectively.

Bidders who wish to participate in online tenders will have to procure / should have legally valid Digital

Certificate as per Information Technology Act-2000 using it they can sign their electronic bids. Bidders can

procure the same from any of license certifying Authority of India or can contact (n) code solutions-A

division GNFC Ltd, who are licensed Certifying Authority by Govt. of India.

All bids should be digitally signed, for details regarding Digital Signature Certificate related training involved

the below mentioned address should be contacted: (n) Code Solutions ,A division of GNFC,301, GNFC Info

Tower, Bodakdev, Ahmedabad – 380 054 (India)Tel: +91 26857316 / 17 / 18, Fax: +91 79

E-mail: [email protected], Web-site: www.gmb.nprocure.com

Toll Free: 1800-233-1010(Ext. 321)

Other Terms & Conditions as per detailed tender documents

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

CHAPTER-2: GENERAL INFORMATION

The Gujarat Maritime Board (GMB) was set up on 5th April 1982 under Gujarat Maritime Board Act, 1981, in order

to develop, administer, operate and regulate the state’s port sector. In 1998/99 GMB constructed the building of its

Head Office as a cornerstone for controlling and coordinating various ports activities. Gujarat Maritime Board

(GMB) on behalf of Chairman invites on line e - Tender offer for the work of "Intermediate Docking Survey of the

Tug GMB - I of Okha port." Work details are given in the scope of work category of this tender. The time limit

considered is 02 (TWO) months.

2.2 Site Information

The contractor has to carry out the said work at Kandla Port Steel Floating Dry dock or dry dock as

proposed by bidder. Contractor is strongly advised to visit the site and acquainted/familiar himself with the site

condition its surrounding etc in view of performing the scope of tender.

2.3 Definition:

In the contract documents, the following expression shall have the meanings herein assigned to them except

the contact otherwise requires.

 The Expression “Board”: means Gujarat Maritime Board constituted under the Gujarat Maritime Board

 The expression “Work” where used in this document shall, unless there be something in the subject or

contest repugnant to such construction, be constructed to mean the work or the work contracted and to be

executed under or in virtue of the contract, whether temporary or permanent and whether originally or

altered, substituted or additional. It shall include all extra or excess works and variations and be subject to

all commissions ordered in accordance with these conditions.

 “Site” means the Dock/land, jetty and/or other places on, stacking area, under, in or through which works

are to be executed or carried out and services to be rendered any other lands or places provided by Gujarat

Maritime Board for the purpose of the contract together with such other places that may be specifically

designated in the contract as forming part of the site.

 “Contract” means the notice inviting tenders, general conditions of contract, terms and conditions of

contract, specifications, price bid, tender and contract agreement made at the time of awarding the work

and also the mutual agreement made jointly during contract period.

 “Bidder”/” Contractor” shall mean the person or persons, firm, company or corporation who’s tender has

been accepted by the GMB and includes Bidder’s/ Contractor’s personal representative, successors and

permitted assignees or joint Bidders who shall be deemed to be bound jointly and separately.

 “Contract Period” means total time limit allowed for this work i.e.02 months from the date of issue of

work order by Executive Engineer (Mech.) Porbandar for Intermediate Docking Survey of the Tug GMB

- I of Okha port. “Requirement” means total quantity in the items mention in the Bill of Quantities which

may be increased or decreased as mentioned in the tender document which approved by the Competent

 “Engineer-in-charge” (EIC) shall mean the Executive Engineer (M), GMB, Porbandar or his authorized

representative who shall exercise only such authority on behalf of the Executive Engineer as may have

been delegated to him from time to time by the Executive Engineer and powers delegated to him by the

Government/GMB Rules.

 “Approved” means approval given in writing including verbal approval for which subsequent written

confirmation is given and “approval” means approval in writing including as aforesaid.

 “Competent authority” Officer or officers of the Gujarat Maritime Board competent to exercise the

powers conferred upon him/them by the GMB/Government.

 Drawings” means the drawings referred to in the specifications and attached with the agreement and any

modifications of such drawings approved in writing by the classification society / EIC or such other

drawings as may, from time to time be furnished or approved in writing by the EIC.

2.4 Abbreviations:

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

GMB / Board - Gujarat Maritime Board / Employer

EIC - Engineer-In-Charge or Engineer

AR - Authorized Representative.

BOQ - Bill of Quantities.

BIS - Bureau of Indian Standard.

SE (Mech) - Superintending Engineer (Mechanical)

XEN (Mech) - Executive Engineer (M).

DEE (Mech) - Dy. Executive Engineer (Mech)

GoI - Government of India

GoG - Government of Gujarat

AL - Acceptance of Letter

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

CHAPTER-3: INSTRUCTIONS TO BIDDERS

On behalf of the Gujarat Maritime Board, the Executive Engineer (M), Gandhinagar, Gujarat

Maritime Board invites ON-LINE tenders from Experienced Contractors for "Intermediate

Docking Survey of the Tug GMB - I of Okha port".

3.1 BID SUBMISSION

a. The bid should be uploaded (submitted) through the official web site

www.tender.nprocure.com only up to 23 – 01 - 2026 up to 18:10 hours.

b. The physical documents shall be submitted through RPAD/Speed Post only up to

24/01/2026 to 03/02/2026 up to 18:10 hours. Beyond the last date physical submission

will not be accepted/ considered in any case and it will be returned back to the bidder. The

envelope must be super-scribed with name of work “Intermediate Docking Survey of the

Tug GMB - I of Okha port.” GMB is not responsible for the tender process if on the cover

name of tender work is not mentioned.

The Board does not assume any responsibility for the supporting tender documents being

torn/ damaged during the postal transit. It is the responsibility of the Bidder to see that the

supporting tender documents reach this office before due date as fixed and notified in the

tender notice for the purpose of receipt of the tender.

3.2 EARNEST MONEY DEPOSIT:

a) The Bidder shall remit Rs.138964/- only in form of FDR having validity of 6 months with the

tender, failing which the tender will not be considered.

b) The earnest money shall be remitted by a FDR of scheduled/ nationalized bank, in favour of

the Executive Engineer (M) GMB Gandhinagar. Cheque/DD will not be accepted towards the

Earnest Money Deposit.

c) The Earnest Money deposited by the unsuccessful Bidders will be refunded after the

finalization of tender. E.M.D. shall not bear any interest.

d) The Earnest Money deposited by the successful Bidder will be refunded on receipt of

Security Deposit and Performance Security.

e) If any party backs out after GMB has accepted his bid, it will be considered default and in

such case, necessary action against bidder will be taken by GMB such as 1. Forfeiting of EMD

2.Black listing the agency for three years etc.

3.3 SECURITY DEPOSIT AND PERFORMANCE SECURITY:

a) The successful bidder shall furnish a Security Deposit (SD) equivalent to 10% of the total

contract value including GST within 15 days from the date of issue of the Acceptance Letter

(AL), comprising 5% of the contract value in the form of an FDR and 5% of the contract value

in the form of an FDR or Bank Guarantee as Performance Security; both instruments shall be

valid for a period of 15 (fifteen) months and shall be drawn in favour of The Executive

Engineer (M), Gujarat Maritime Board, Porbandar.

b) If the security deposit is not furnished within 15 days on issuing acceptance letter or such

extended period as may be permitted by the Executive Engineer (M) in writing, the earnest

money is liable to be forfeited and the contract cancelled.

c) In the event of the Bidder, after the issue of the communication of acceptance of the offer by

the GMB, failing/refusing to execute the agreement as hereinafter provided, the Bidders shall

be deemed to have abandoned the contract and such an act shall amount to be construed as

the bidder's calculated and willful breach of contract, the cost and consequence of which shall

be to the sole account of the Bidder and upon such an event, the Board shall have full right to

claim damages in addition to the forfeiture of Earnest Money Deposit.

d) The GMB may at their option forfit the Security Deposit if the bidder fails to affect the supply or

perform or observe the conditions of contract. The Board will also be at liberty to deduct any

sum that may be due to the GMB from the Performance Security or from any sums of money

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

due or that may become due under any other contract to the bidder. This is without prejudice

to the rights of the Board under the terms of the contract.

e) The said Security deposit shall not in any way be construed as a limitation of the bidder's

responsibility or liability pertaining to his obligations and/or guarantees under the contract

and shall be without prejudice and in addition to any other remedies available to the Board in

terms of the contract and/or the laws of the land.

f) The Security Deposit shall be released after on completion of Performance Guarantee period

from the date of work completion.

3.4 TIME SCHEDULE:

The time allowed for the completion of the work “Intermediate Docking Survey of the Tug

GMB - I of Okha port.” Is considered as under: Total Time limit -02 (TWO) months from the

date of commencement of work issued by GMB.

3.5 RIGHT OF THE BOARD TO ACCEPT OR REJECT THE TENDER:

The Board does not bind itself to accept the lowest tender and reserves the right to reject any

or all tenders received without assigning any reason, whatsoever.

Tenders in which any of the particulars and prescribed information is inadequate or

incomplete in any respect and/or the prescribed conditions are not fulfilled are liable to be

The Gujarat Maritime Board reserves the right to accept or reject any tender or drop the

entire tendering process without assigning any reasons thereof.

3.6 MINIMUM PRE-QUALIFICATION CRITERIA AND EVALUATION PROCEDURE (PRE CUM

TECHNICAL BID):

Minimum criteria for qualification will depend on following criteria which include general,

financial, experience and technical for under rendering similar services. To assess the

qualification of the bidder, bidder shall submit information with all supporting documents as

mentioned in NIT for the following:

(a) General Criteria:-

 Submission documents as per NIT. 

(b) Financial Criteria:-

 Bank Solvency Certificate of Rs.23.55/- Lakhs or above from any

Nationalized/Schedule bank or govt. approved bank for tendering purpose, issued

on or after 1stJanuary 2025.

 Annual Turnover: Annual turnover of any one of the last five years immediate

preceding years, i.e. from 2020-21 to 2024-25 will be considered for evaluation. It

should be minimum Rs.117.77/- Lakhs or above and certified by C.A.

(c) Experience Criteria:-

 Bidder should have experience of successfully carried out ***similar work during

last five years w.e.f 01.04.2020 till last date of online bid submission.

 One similar works costing not less than of Rs.47.11/- Lakhs.

 Performance certificates of above Experience, from concern organization should

be submitted along with tender.

 ***Similar work means having the experience of successfully completion of

Constructions of any marine vessel or dry docking repairs of the any Flotilla

Vessel like tugs , dredgers, barges or any other floating vessel having under IRS

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Class or any other IACS Marine Classification society during last 05 years.

(d) Technical Criteria:-

Bidders shall have to qualified on the basis of satisfactory submission of details given here

above as well as well bidders shall have to submit detailed plan to complete the tenderized

work with his man powers, tools tackles , equipment's with bar chart of voyage, anchorage,

docking, undocking , berthing, unbreathing back voyage to Porbandar port after repairs &

classification . Bidders shall have submit detailed plan in P.Q.FROM-VII and Proposed Dry Dock

details P.Q.FROM –VIII.

3.8 BID OPENING

1. The On-line tender PQ cum Technical Bid will be opened at 12.00 hrs. on 04/02/2026.

2. The Price bid will be opened on- Line of those Bidders who are pre cum technically qualified.

The date and time of opening of the Price Bid will be notified to the qualified Bidders in

advance of opening.

3. During the process of Bid evaluation GMB may call the bidders for discussion /clarification

and also can ask for requisite support documents.

4. Tenders submitted by Bidders shall remain valid for acceptance for a period of 120 days

from the date of opening of the price bid. The Bidder will not be allowed during the declared

period of validity to revoke or cancel his tender or to vary any term thereof.

5. If any Bidder withdraws his tender before the date of validity as declared, the earnest money

deposited by the Bidder, shall be outright forfeited. There shall be considered as breach of

contract and action against bidder shall be taken according to norms.

6. The work will be awarded to the lowest techno-commercial offer after approval obtained

from the competent authority.

7. Only the authorized representatives of the bidders will be allowed to be present during bid

3.9 ADDENDA/CORRIGENDA:

The Executive Engineer (Mech), Gandhinagar shall have the right to revise or to amend the

contract documents prior to the date of receipt and opening of the tender aforesaid such

revision or amendments or extensions, if any, shall be communicated through notice in the

newspaper, as may be considered necessary.

Addenda/Corrigenda to the tender documents may also be published On-Line by the

Executive Engineer (M), GMB, Gandhinagar prior to the date of opening of the tenders, to

clarify or reflect modifications in the contract terms and conditions.

3.10 COLLECTION OF DATA - BIDDER'S RESPONSIBILITY:

1. The Bidder shall visit the site and acquaint himself fully with the site and local conditions and

no claims whatsoever will be entertained on the plea of ignorance of difficulties for

installation and operation of the system. Before submitting the tender, the Bidder shall be

deemed to have clearly understood and satisfied himself regarding the work and services, all

conditions liable to be encountered during the execution thereof and that prices, rates

and/or compensation quoted in the offer are adequate and all inclusive with respect to all

factors, circumstances and conditions likely to be incidental, both direct and indirect, to the

work and services.

2. The prices and amount quoted by the Bidder shall include all costs, including escalation of

labor, material, equipment, transport and/or storage charges, insurance, inspection fees,

increase in cost due to government and other charges, direct and indirect, till the work is

completed in accordance with the scope of the contract and contract period. GST will be paid

extra as actual on submission of documentary evidence for payment made to GST

3.11 AMBIGUITY:

In case of there be any ambiguity or doubt as to the meaning of any of the tender

clauses/conditions or, if any further information is required, the matter should immediately

be referred to the Executive Engineer (M), Gujarat Maritime Board, Porbandar or

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Gandhinagar in writing, whose interpretation shall be final and binding.

3.12 SIGNING THE CONTRACT:

The successful Bidder shall be required to execute an agreement on stamp paper of the

required value within 15 days from the date of issue of the notice of Letter of Intent with

submission of security deposit as per clause no 3.3. In the event of failure on the part of the

successful Bidder to execute the agreement within the above stipulated period, or the period

agreed by the Board, the Earnest Money deposited by him will be forfeited and apart from

that the Board being in such circumstances entitled to treat the successful Bidder as in

breach of contract and proceed accordingly. The agreement shall be done by Executive

Engineer (M), GMB, PIU - Porbandar

3.13 JURISDICTION:

The contract is subject to the jurisdiction of the local courts of Porbandar (Gujarat).

3.14 All the documents contained in the tender shall form a part of agreement including

instructions, conditions, special conditions, Technical specifications document etc. and any

correspondence related to this Contract.

2.15 Letter of Application shall be submitted in proper format. Incomplete offers shall be rejected.

2.16 The bidder shall satisfy himself with regard to the nature of work to be carried out, its scope,

the conditions of the contract, etc included in the bid document.

2.17 The cost associated with the preparation and submission of bid shall be borne by the bidder and

GMB shall in no case be responsible or liable for such costs.

2.18 The language for submission of bid should be in English.

The enclosed schedules should be filled in completely and all questions should be answered.

If any particular query is not relevant, it should be stated as "NOT APPLICABLE ".

Financial Data, Projects Costs, value of work etc. should be given in Indian rupees only.

3.19 For any clarification the Executive Engineer (Mech.) Gujarat Maritime Board, Office Complex,

Porbandar-361750 or Office of Executive Engineer (Mech.), Gujarat Maritime Board, 5th floor, Sagar

Bhavan, GMB Office Complex, Sector – 10 A, Opp. Air Force Station, CHH-Road, Gandhinagar-

(Gujarat) India , may be contacted by prior appointment on working day. For site visit and

information regarding relevant data will be also available at the above address.

3.20 If a proprietary firm makes the application, it shall be signed by the proprietor above his full name

and the full name of his firm with its current address.

3.21 If the application is made by a firm in partnership, it shall be signed by all the partners of the firm,

above their full names and current addresses or by a partner holding the power of attorney

of the firm by signing of the application in which case a certified copy of the power of

attorney shall accompany the application A certified copy of the partnership dead, current

address of the firm and the full names, and current of all the partners of the firm shall also

accompany the application.

3.22 If limited company or a limited corporation makes the application, a duly authorized person

holding the power of attorney for signing the application in which case a certified copy of the

power of attorney shall accompany the application shall sign it. Such limited company or

Corporation will be required to furnish satisfactory evidence of its existence before the

contract is awarded.

3.23 Information furnished must be sufficient to show that the Bidder is a capable in all respects to

successfully complete the envisaged contract works strictly on the basis of the Bidder, having

already carried out satisfactorily works of similar size, nature and complexity.

3.24 While submitting the schedules, duly filled in, the Bidder shall enclose the latest copies of brochures

and technical documentation giving more information about the firm and all the members.

3.25 The Gujarat Maritime Board reserves the right to reject any or all bids without assigning any

reasons and the Gujarat Maritime Board decision shall be final and binding.

3.26 Detail of company profile shall be furnished in Annexure-(General information) of the document.

3.27 No costs incurred by bidder in making this offer like providing clarification or attending discussions,

conferences or site visits will be reimbursed by the Gujarat Maritime Board.

3.28 Details of the litigation, if any, during last three years shall be furnished as per performa attached.

3.29 The tenders shall remain open for a period of 120 days from the date of opening of the price bid and

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

that the Bidder is not allowed to withdraw or modify the offer of his own during this period.

If any, Bidder withdraws his tender before the said period or makes modifications of his

tender, which are not acceptable to the Board the Board shall, without prejudice to any right

or remedy, be at liberty to forfeit in full the EMD absolutely.

3.30 The PQ cum Technical Bid should contain all other documents (except the price bid) viz;

specifications, general conditions etc. and Bidder’s letter regarding deviations to the general

terms & conditions, if any. It should be very clearly understood that the PQ cum Technical

Bid should be restricted to only "Technical matters and the tender amount of other price

should not be discussed in the PQ cum Technical Bid. Conditions in "PQ cum Technical Bid"

should be specific so as to evaluate them correctly and to arrive at the correct financial effect.

3.31 The rates should be filled only in Price bid of tender documents nowhere else rates are to be

mentioned. The price bid should contain only rate and amount of the work. Any condition in

the price bid shall be liable for rejection of offer of that bidder.

3.32 The bidders will understand clearly that the rates quoted are for complete works and include all

costs due to labor, plants & equipment, transportation, supervision of GMB officials including

lodging & boarding, various other services like water, power, taxes, duties, materials and all

matters and things necessary for satisfactory completion of the work and no claim for

additional payment beyond the offered/accepted rates will be entertained and the bidder

will not be entitle subsequently to make any claim on the ground of misrepresentations or on

the ground that he was supplied with wrong information given by any person ( whether the

person is the employee of GMB or not ). Any failure on the part of Bidder to obtain all

necessary and correct information for the purposes of filling his Bid and prices / rates

therein shall not relieve him from any risks or liabilities arising out of consequence upon the

submission of the Bid.

3.33 Should there be any discrepancy or any doubt or obscurity as to the meaning of any of these Bid

documents or as to anything to be done or not to be done or as to those instructions to be

observed by the bidder, they may point out in writing such queries to the Executive Engineer

(M), GMB, Porbandar or Gandhinagar by letter / fax, as soon as possible but not later than

days before pre-bid conference. In such case the decision given by the competent authority

shall be final and binding to the bidder(s).

3.34 GMB may issue any corrigendum in regards to any deviation in clause or the outcome of pre bid

conference by uploading the documents on tender web-sites.

3.35 No contract will be awarded except to the qualified and responsible bidders capable of performing

the classes of work contemplate.

3.36 No Bid shall be deemed fit for consideration unless, it is completed in all respect.

3.37 Liquidated damages for delay: (i) If the Contractor fails to complete the work under contract by the

stipulated date, he shall pay liquidated damages of Rs. 0.1 percentage of the contract value

per day from the date of delaying the said work upto the date of completion and handling

over to the Government. and shall be subject to the maximum amount of ten percentage of

the estimated amount put to tender.

3.38 PRE-BID MEETING:

Pre-Bid meeting shall be held on 06/01/2026 from12:00hrs onwards in GMB Complex,

Gandhinagar. Bidders who have any queries should raise it through e-mail, fax, post, and

courier latest by 2 days before the date of Pre-Bid meeting. The queries should be addressed

to The Superintending Engineer (Mech.), PPU Unit, GMB, Gandhinagar in writing on email ID:

[email protected]

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

CHAPTER-4: PQ FORMS / ANNEXURES

QUALIFICATION DATA SHEET TO BE FILLED UP BY THE BIDDER.

The qualification questionnaire contains the following forms:

P.Q. FORM-I : Letter of Application

P.Q. FORM -II : Document Fees & EMD Details

P.Q. FORM III : General Details

P.Q. FORM-IV : Turnover

P.Q. FORM–V : Details of experience

P.Q. FORM -VI : History of Litigation on Rs.300 non judicial stamp paper duly notarized

P.Q.FROM – VII : Detailed execution planning with time frame.

P.Q.FROM VIII : Proposed Dry Dock Details.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

PQ Form No.I: LETTER OF APPLICATION

Executive Engineer (M)

Gujarat Maritime Board,

Having examined the Bid documents including scope of works and time frame of the aforesaid work, I/we hereby

submit all necessary information and relevant documents as desired.

The application is made by us on behalf of................................ ………………………….duly authorized to submit

The necessary evidence admissible in law in respects of authority assigned to us on behalf of the firms for applying

and for completion of the contract document is attached herewith.

It is certified that the information furnished in this document is correct & authentic.

I/We confirm that we have not been barred & blacklisted by any Government organization OR Major Port Trust

OR Minor Port Board in India for any such works in last Five Years.

I/We shall make available to the GMB any additional information it may find necessary or require for this tender

I/We promise that we will abide by all rules & regulation as laid down by G.M.B. time to time for execution of any

contract as may arise during this contract period

I/We have examined and have no reservation to these tender documents with any addendum issued by GMB.

I/We undersigned accept that GMB reserves the rights to reject any or all tender for this work without assigning

Place: Signature of the applicant

(Name in bracket)

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

PQ Form No.II: Document Fees & EMD Details

Document Fees Detail

D.D./Banker’s cheque No.& date

Bank Name & Address

Bank Name & Address

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

PQ Form No. III: General Information

All individual firms applying for pre-qualification must complete the information in these forms.

1. Name of firm:

2. Head office address:

3. Local office address (if any):

4. Telephone: Contact:

5. Facsimile: E-Mail & Website:

6. Place of incorporation / registration: Year of incorporation / registration:

9. Main lines of business:

10. Details of office set up with Key staff name,

designation, & other detail

11. Other information ( if any)

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

PQ Form No. IV: Turn over

All individual firms applying for pre-qualification must complete the information in these forms.

Particular Year Value

Note: Copy of Chartered Accountant certificate shall be attached online with the Tender.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

PQ FORM –V: Experience of similar works

Bidders should provide information showing their experience for similar works as mentioned in the table

Actual experience during last 05 years till due date of bid for the proposed work as per relevant clause of PQ bid

shall be taken in to consideration.

A. Experience in Contracts of works completed:

Sr. Name Owner/ Address Contact Value of Detail Order Successfully

No of Client with person name contract (copy Attached) Completion

work phone / & Mobile no. Certificate of

Fax No. Client (Attached/

Note: The above information should be filled in the table and supporting documents in soft copies should be

submitted inclusive of work order and performance certificate etc. in e-tender.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

PQ FORM – VI: History of Litigation

History of Litigation

(On 300 Rupees Non judicial Stamp paper with duly notarized)

We here by undertakes and confirms that our agency M/s

________________________________________________________ have been neither black listed nor banned

for tender participation or execution of the works by any Govt./PSU Authority in last three year.

Yours faithfully,

(Name of Authorized signatory)

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

PQ Form-VII: Work Planning

Bidders shall have to describe following points in detailed with time frame.

1. Port Permission & docking planning.

2. Repairing scheduled into the docking repairs with time frame with man powers, equipment etc.

3. Classification & survey.

4. Undocking & berthing

5. Return voyage to Okha Port.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

PQ FORM - VIII: Proposed Dry dock Details

(For bidders proposing drydock other than KPT steel floating dock)

Sr. Particulars Min. Required Proposed by the

2 Draft at Dry Dock above Sea level 6M

3 Draft at approach channel 6M

4 Dry Dock width of gate 16 M

5 Available length of Dock 45 M

6 Distance from Okha to Proposed

dry dock (in NM)

1. Bidder shall have responsibility of docking, undocking, repairing, surveying of the vessel in relevant Class.

2. Bidder has to submit charter agreement of dry dock with necessary details of dock if the dry dock is not

3. In any case if contractor’s dock is not available as mentioned by bidder in Annexure or due to any other

reason, then contractor has to immediately take the tug at KPT for repairs and the cost towards it shall be on

contractors account.

4. For any dry dock proposed by the bidder, it shall be GMB’s responsibility for voyage of tug from respective

port to anchor point of the proposed dry dock and beyond which it shall be the bidder’s sole responsibility

for further carrying out the voyage of tug to their dry dock and safely docking the tug and after repairing,

voyage of tug from drydock to the anchor point. The bidder has to ensure smooth navigation of tugs up to

their proposed dry dock by all means including carrying out analysis and assuring of sufficient water level

availability in the channel according to the draft of the tug so that in no case, grounding of the tug or any

damage/accident is anticipated. The rate offer by the bidder shall include all the expense occurred for Extra

Tug required for assist GMB Tug, Navigational Channel marking, boat required for making channel, local

pilot arrangement etc. in all respect. All kind of arrangement shall have to be done by contractor and no

extra payments shall be done for safe voyage of tug from anchor point to agency dock up to safe docking &

undocking after repairs all kind of arrangement as stated above shall have to made by the contractors.

Bidders /contractor shall have to make perfect/accurate planning to avoid any incident such as grounded,

salvage, or any kind of damage to GMB Tug. If any such things occurred then bidder shall held responsible

for the same and bidders shall have to make all kind of repairs, salvage, or all kind of arrangement to put the

vessel in working as per Original. No extra payments for the same shall be made and shall be bidding to the

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

CHAPTER-5: Technical Detail TUG M T GMB-I of Okha Port

1. Name of Vessel: GMB-I

2. Registration & Official No M-7512 & IR No.18253

4. Type of Vessel: Motor Tug

5. Year of Built: Sept

6. Place of Built: Ratnagiri

7. Name of Builder: M/s. Bharti Shipyard Ltd., Mumbai

8. Trading Warranting: Inland Vessel limits/Harbour operation

9. Construction details:

 Length: 32.00 mtrs

 Breadth: 10.70 mtrs

 Depth: 3.70 mtrs

 Draft: 4.50 mtrs + 0.5 mtr clearance

 Speed: 10.00 Knots

10. Particulars of Engines &

 Make & Model Bergen / KRMM6

 Fuel used: HSD

 BHP 2 X 1250 KW (2 X 1700 BHP)

2 Port Registry: Mumbai

3 Details of last major Dry dock repairs

4 When last surveyed:

5 No. of screws: 02 Nos. Voith Schneider Propulsion

6 Particulars of fire-fighting Pumps and fire extinguishers on board

7 Does the vessel undertake No

towage? If yes, give details:

8 Class IRS IV class

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

CHAPTER-6: Scope of work:-

A tenderized work is being requires to going in execution for intermediate docking survey hull

side repairs to Tug M T GMB-I of Okha port which having technical details as given here above

in chapter No.5.

The items of work here given in the bid shall have to requires to be executed as per standard

marine practice & norms of the relevant classification society norms like IRS, DGS, MMD etc.

Items of work includes renewal of steel hull, pumps service & repairs, pipe line renewals &

repairs, anodes renewals, sand blasting, painting of hull, superstructures, fenders work, electrical

parts repairs etc. work including all of items given in the here items of works in schedule B.

All the items of work must have to execute as per detailed specification given in this bid in works

The tenderized work includes the docking of the tug at steel floating dock kandla or proposed

dock including docking , undocking, voyage, berthing , anchorage, etc. as per detailed items of

specification given in the here tender items of work.

In short the main aim of the scope of work is docking, survey, un-docking, and placed at

anchorage including all permission, including all repairs, including class of the vessel.

Detailed items of work specification are given here tender & work shall have to execute as per

items specification. The relevant clauses of SBD form shall be applicable as per government

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

CHAPTER-7: STANDARD BIDDING DOCUMENT

NAME OF WORK: Intermediate Docking Survey of the Tug

GMB - I of Okha port.

Amount Put To Tender:- Rs.1,17,76,592.90/-

Office of Executive Engineer (Mech.),

Gujarat Maritime Board, 5th floor, Sagar Bhavan,

GMB Office Complex, Sector – 10 A, Opp. Air Force

Station, CHH-Road, Gandhinagar- 382010 (Gujarat)

GOVERNMENT OF GUJARAT,

GUJARAT MARITIME BOARD,

PORT & TRANSPORT DEPARTMENT

This is a generic SBD to be used for Civil works. Each user/concern department

needs to examine and put up their particular bidding requirement like;

qualification criteria, contract Data etc., marked at [#] while finalizing their

own bidding process.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

INVITATION FOR BID

(IFB) AS PER NIT.

NATIONAL COMPETITIVE BIDDING

1. The Executive Engineer (Mech.), GMB, Gandhinagar invites bids for the construction of works detailed

in the table. The bidders may submit bids for any or all of the following works.

Sr. Name of work Estimated Bid Document EMD In RS Period of

No. Tender Fee. (FDR) completion

value of (in DD )

2. Prospective/Interested bidder may download the Bid Documents from website

www.gmbtender.nprocure.com free of cost till the Time and Date as mentioned on online NIT

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee/ Tender Fee

through Demand Draft only of any Schedule Bank payable at Porbandar and in favor of "Gujarat Maritime

Board NON PLD, Gandhinagar A/c" Once the Bid is received online/Offline, BidDocument / Tender Fee will

not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid Security /

EMD shall be submitted in electronic format through online (by scanning)while uploading the bid, this

submission shall mean that bid document / tender fee and Bid Security/ EMD has been received.

Accordingly, the offer of only those shall be opened whose Bid Document / Tender Fee and Bid Security

/ EMD have been received electronically. However, for the purpose of realization of Demand Draft, and

FDR / Bank Guarantee bidder shall send the same in original through R.P.A.D. so as to reach to

‘Executive Engineer (Mech.), GMB, Gandhinagar' within 7 Days from the last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in original to

Executive Engineer / Tender Inviting Authority by bidder shall be initiated.

4. Bids received online, will be opened on the time, date and place as specified in the online NIT at

website https:// www.tender.nprocure.com in the presence of the bidders or their authorized

representatives, who wish to remainpresent.

If the office happens to be closed on the day of opening of the bids as specified, the bids will be

opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on………………………………at………………………..hrs.atthe

Office of Superintending Engineer(Mech.) 5th Floor GMB office complex Opp of Air Force Sector 10 A

Gandhinagar to clarify the issues and to answer questions on any matter that may be raised at that

stage as stated inclause 9.2 of ‘instructions to Bidders’ of the bidding documents.

6. #Bid Security (EMD) is equal to 1%(+18% GSt) of Estimated Amount put to bid / tender and

should be rounded off to the next thousand rupees.

7. Other Information is as under:

a. Agencies can prepare and edit their offers a number of times before the end of the tender

submission date and time. After the tender submission date and time, the bidder cannot modify /

edit / withdraw their submitted offer in any case. No written or online request in this regard shall be

b. Offers in physical form will not be accepted in any case.

c. Demand Draft purchased by the other then bidder and issued after the last date of submission of

Bids, will not be considered or accepted.

d. The cost incurred by the contractor for this offer for clarification or attending discussion,

conferences or site visits will not be reimbursed by the Employer or Engineer-in-Charge.

e. Conditional tender shall not be accepted.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

f. Any changes, addition, alternation made in the prescribed form attached with tender are liable to be

g. Any change in format or conditional Bank Guarantee will not be accepted and the bidder will be

considered non-responsive.

h. All the bidders are instructed to fill in information strictly in accordance with the format given in

the checklist /qualification document / tender document.

i. It is mandatory for the bidders to supply each and every information as asked strictly in electronic

format at appropriate places only.

j. Blank/insufficient information shall be treated as nil information and shall result in disqualification.

k. Even if the bidder has been qualified in a similar or larger size of project in the past,it shall not be

deemed to be aground/reason for not giving required information for this work /bid.

l. Information supplied for earlier projects shall not be considered while evaluation of this bid. The

Government will not ask for any other information, unless it is found absolutely necessary by the

competent authority.

m. If found necessary, the contractor will be intimated for negotiation,

#For the works costing up to 7.5crore (ROAD) ,7.0crore(BUILDING&BRIDGE) kindly

refer to SSR-10-201517-C dated03-02-2017

For the works costing under 7.5 crore for Road Works and 7.0 crore for Building and Bridge Works

following documents shall be submitted in electronic format only through online by scanning and

the (i) Bid Document Fee / Tender Fee (ii) Bid Security / EMD should be sent in original to the

Tender opening authority through RPAD, so as to reach the Executive Engineer within 7 days from

last day of submission of Bid.

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

ELIGIBILITY CRITERIA

EILIGIBILITY CRITERIA AS PER NIT & TQ /PQ relevant tender clause given

here above clause & criteria.

All the eligibility criteria shall be requires to submit as mention in tender documents.

i. Upload Scan copy of Tender Fee of Rs.AS PER NIT /- in the form of Demand Draft

only (Cash not acceptable) in favour of "Gujarat Maritime Board NON PLD,

Gandhinagar" payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD

for Tender Fee must be purchased from the account of Bidder)

ii. Upload scan copy of Earnest Money Deposit Rs.AS PER NIT /- in the form of FDR

(with a validity period of not less than 6 months) from Nationalized/ Scheduled Bank in

favor of Executive Engineer(Mech.), GMB, Gandhinagar, payable at Gandhinagar

(FDR for EMD must be purchased from the account of Bidder).

iii. Upload Scan copy of GST Registration Certificate

iv. Upload Scan copy of Permanent Account Number issued by Income Tax Department

v. Upload Scan copy of Bank Solvency of Rs AS PER MENTION PQ/TQ issued on

or after 01.01.2025 by Scheduled/Nationalized Bank or Government approved bank for

tendering purpose.

vi. Turn over of minimum Rs AS PER MENTION PQ/TQ in any one year, over the last

five financial years i.e. (2020-2021 to 2024-2025) issued by Charter account.

vii. AFFIDAVIT for abandoned any work of Government

viii. Upload the scan copy of 3A certificate issued for completions of Government work or if

agency submit experience of private work then copy of work order, completions certificate

mentioning amount of work done, date of start and actual date of completions of work.

 Bidder should have experience successfully carried out *similar work during last

five years w.e.f 01.04.2020 till last date of online bid submission.

 At least one similar work costing not less than Rs AS PER MENTION PQ/TQ

 *Similar work means:- Experience of successfully completion of Constructions of

any marine vessel or dry docking repairs of the any Flotilla Vessel like Tugs

dredgers, barges or any other floating vessel having under IRS Class or any other

IACS Marine Classification society.

ix. Submission of Dry Dock details as per relevant annexure

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Section1: Instructions to Bidders

Table of Clauses

D. Submission of Bids

1. Scope of Bid 19. Sealing &Marking of Bids

2. Source of Funds 20. Deadline for Submission of

3. Eligible Bidders 21. Late Bids

4. Qualification of the 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding E. Bid Opening and Evaluation

7. Site Visit 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding Documents 26. Examination of Bid sand

Determination of

9. Clarification of Bidding 27. Correction of Errors

10. Amendment of Bidding 28. Deleted

29. Evaluation and Comparison

Of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising F. Award of Contract

13. Bid Prices 31. Award Criteria

14. Currencies of Bid and Payment 32. Employer’s Right to Accept

Any Bid and to Reject any or

15. Bid Validity 33. Notification of Award and

Signing of Agreement

16. Bid Security 34. Performance Security

17. Alternative Proposals By 35. Advance Payment and Security

18. Format and Signing of Bid 36. Deleted

37. Corrector Fraudulent Practices

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

1. Scope of Bid

1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works (as

defined in these documents and referred to as ‘the works”) detailed in the table given in

IFB. The bidders may submit bids for any or all of the works detailed in the table given in

1.2 The successful bidder will be expected to complete the works by the intended completion

date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives

(bidder/tenderer, bid/tender, bidding/tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat Gujarat

Maritime Board/ Govt. of India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or

indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project Manager

for the Contract. A firm that has been engaged by the Employer to provide consulting

services for the preparation or supervision of the works, and any of its affiliates, shall not

be eligible to bid.

4. Qualification of the Bidder:-

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description n of the proposed work method and schedule, including drawings

and charts, as necessary. The proposed methodology should include a program of

construction backed with equipment planning and deployment duly supported with broad

calculations and quality assurance procedures proposed to be adopted justifying their

capability of execution and completion of work as per technical specifications, with in

stipulated period of completion.

#4.5 QUALIFICATIONCRITERIA: (Please refer Chapeter-1: NIT and Chapter-3:

INSTRUCTIONS TO BIDDERS) (Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail

criteria regarding the Applicant’s general and particular experience, personnel and

equipment capabilities and financial positions, as demonstrated by the applicant’s

responses in the forms attached to the letter of application ( specified requirement for joint

ventures are given under para 4.6 below ) Subcontractors experience and resources shall

not be taken in to account in determining the applicants compliance with the qualifying

To qualify for more than one contract, the applicant must demonstrate having experience

and resources sufficient to meet the aggregate of the qualification criteria for each contract

given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below Chapter-3, Instructions to bidders, clause

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the

financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2024-2025

Applicant should indicate actual figures of costs and amount for the works executed by

them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign currency

the above enhanced multiplying factors will not be applied. Instead, the current market

exchange rate (State Bank of India BC Selling rate as on the last date of submission of the

bid) will be applied for the purpose of conversion of the amount in foreign currency into

4.5.3 General Experience. :-As per Bid PRE CUM TECHNICAL QUALIFICATION (CHPATER

CLAUSE 3.6 PAGE NO.09).

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum Annual financial turnover of Rs. in any one year, over the last

five years issued by Charter account

(b) Experience in successfully completing or substantially completing at least one

contract similar nature of work at least 40 percent of the value of proposed contract

within the last five years.

The works may have been executed by the applicant as prime contractor or asa

member of a joint venture or as a nominated sub-contractor. As subcontractor, he

should have acquired the experience of execution of all major items of works under

the proposed contract. In case a project has been executed by a joint venture, weight

towards experience of the project would be given to each joint venture in proportion

to their financial participation in the joint venture.

Substantially completed works means those works which are at least 90 % completed

as on the date of submission (i.e. gross value of work done up to the last date of

submission is 90 % or more of the original contract price) and continuing

satisfactorily.

For these, a certificate from the employers shall be submitted along with the

application incorporating clearly the name of the work, contract value, billing

amount, date of commencement of works, satisfactory performance of the contractor

and any other relevant information.

4.5.4 Personnel Capabilities. Availability for his work of personnel with adequate experience as

required; as per Appendix.

4.5.5 Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major equipment

to attain the completion of works in accordance with the prescribed construction schedule

are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their bid, a

detailed construction planning and methodology supported with layout and necessary

drawings and calculations to allow the employer to review their proposals. The numbers,

types and capacities of each plant/equipment shall be shown in the proposals along with the

cycle time for each operation for the given production capacity to match the requirements.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

4.5.6 Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid assets

(aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or

credit facilities up to 25 percent of the value of the contract / contracts applied.

4.5.7 The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If necessary,

the employer will make inquiries with the applicant’s bankers.

4.5.8 Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him over the last five years. A consistent

history of awards against the Applicant or any partner of a joint venture may result in

failure of the applicant.

4.5.8 Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified if they

have: Made misleading or false representation in the forms ,statements submitted, and / or

Record of poor performance such as abandoning the work, rescinding of contract for which

the reasons are attributable to the non – performance of the contractor; consistent history of

litigation awarded against the applicant or financial failure due to bankruptcy. The rescinding

of contract of a joint venture on account of reasons other than non – performance, such as

Most Experienced partner of joint venture pulling out, court directions leading to breaking up

of a joint venture before the start of work, which are not attributable to the poor performance

of the contractor will, however, not affect the qualification of the individual partners.

#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others) (Applicable only for

estimated project cost of 50 Crore and above)

4..6.1 Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given Inpara & 4.5.6

above. The joint venture must collectively satisfy the criteria of para4.5.3 &

4.5.6above.The experience of the other joint venture partners shall be considered if it is

not less than 30 percent of the qualifying criteria in para4.5.3&4.5.6 above.

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall be

submitted with a copy of the joint venture agreement providing the joint and several

liabilities with respect to the contract.

4.6.2 Qualification of a joint venture does not necessarily qualify any of its partners

individually or as a partner in any other joint venture. In case dissolution of a joint

venture, each one of the constituent firms may qualify if they meet all the qualification

requirements, subject to the written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will bequalified only if their

available bid capacity at the expected time of bidding is more than the total estimated cost

of the works. The available bid capacity will be calculated asunder:

Assessed Available Bid Capacity=(A*N*2-B),where

A = Maximum value of work executed in any one year during the last five years(updated to

the price level of the year indicated in appendix) taking in to account the completed

as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works to be

completed during the next 2 (Two)Months(period of completion of work for which

bids are invited );and

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

N = Number of years prescribed for completion of the works for which the bids areinvited.

Note :- In Case of joint venture, the available bid capacity will be applied foreach

partner to the extent of his proposed participation in theexecution of the

4.8 Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachmentsthesubmittedinproofthequalificationrequirements;and/or

- Record of poor performance such as abandoning the works, not properly completing the

contract, inordinate delay in completion, litigation history, or financial failures etc.;

- Participated in the previous bidding for the same work and had quoted unreasonably

high bid prices and could not furnish rational justification to the employer.

5. One bid per bidder

5.1 Each bidder shall submit only one bid for one package. A bidder who submits or participates

in more than one bid (other than as a subcontractor or in cases of alternatives that have been

permitted or requested) will causeall theproposals with the bidder’s participation to be

6. Cost of Bidding

6.1 The bidder shall bear all costs associated with the preparation and submission of his Bid, and

the Employer will in no case be responsible and liable for those costs.

7.1 The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine the

Site of work and its surrounding and obtain all information that may be necessary for

preparing the Bid and entering into a contract for construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

B: BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda issued in

accordance with Clause10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information ,and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

10 Documents to be furnished by bidder V

8.2 Volumes I, II, III and IV are available online and documents to be furnished by the bidder

in compliance to section 2 will be prepared by him and furnished as Volume- V in two

parts (refer clause12).

8.3 The bidder is expected to examine carefully all instructions, conditions of contract, contract

data, forms, terms, and technical specifications, bill of quantities, forms, Annexes and

drawings in the Bid Document. Failure to comply with the requirements of Bid Documents

shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids which are not

substantially responsive to the requirements of the Bid Documents shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify the

Employer in writing or through E-mail at the Employer’s address indicated in the invitation

to bid. The Employer will respond to any request for clarification which he received earlier

than 15 days prior to the deadline for submission of bids. Employer’s response will be

published on website including a description of the enquiry but without identifying its

9.2 Pre-bid meeting

9.2.1 The bidder or his official representative is invited to attend a pre-bid meeting which will

take place at the address, venue, time and date as indicated in the appendix.

9.2.2 The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

9.2.3 The bidder shall be required to submit any questions in writing or e-mail to reach the

Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the source of

enquiry) and the responses given will be published without delay on the tender website

i.e. www.tender.nprocure.com. Any modification of the bidding documents listed in sub-

Clause 8.1 which may become necessary as a result of the pre-bid meeting shall be made

by the Employer exclusively through the issue of an Addendum pursuant to Clause

and not through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2 Any addendum thus issued shall be part of the bidding documents. The Employer will

assume no responsibility for the same.

10.3 To give prospective bidders reasonable time in which to take an addendum into account in

preparing their bids, the Employer may, at his discretion, extend as necessary the deadline

for submission of bids, in accordance with Sub-Clause 20.2 below.

C: PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1 The bid be submitted by the bidder as Volume-V of the bid document (refer Clause 8.1)

shall be in two separate parts:

Part-I shall be named “Technical Bid” and shall comprise (As per Chapeter-1: NIT and

Chapter-3: INSTRUCTIONS TO BIDDERS)

(i) Bid Security in the form specified in Section

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.3 The Bidder shall submit the details/information pertaining to each part i.e. technical as well as financial

and must be submitted online only.

Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume-I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume-I

9 Drawings Volume-IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the

priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and online item total (both in figures and words) for

all items of the Works described in the Bill of Quantities along with total bid price other in

figures and words). Items for which no rate or price is entered by the bidder will not be paid

for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid Price

submitted by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.

All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the dead line date for bid

submission specified in Clause20.

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may

request that the bidders may extend the period of validity for a specified period. A bidder

may refuse the request without forfeiting his bid security. A bidder agreeing to the request

will not be required or permitted to modify his bid, but will be required to extend the

validity of his security for a period of the extension, and in compliance with Clause-16 in

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

#16. Bid Security: As per qualification criteria given tender (As per Chapeter-1: NIT and Chapter-3:

INSTRUCTIONS TO BIDDERS).

16.1 The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in column

of the table of IFB for this particular work. This Bid security shall be in favor of Employer as named

in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume

III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore

and above) and Bank Guarantee of Schedule and Private Banks shall be

considered as per GoG Finance Department’s Circular No. FD/MSM/e-

file/4/2024/0057/D.M.O. Date 21/04/2024 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road &

Building Department or (2) Narmada Water Resources, Water Supply and

KalpsarDepartment of Govt of Gujarat. Exemption Certificate is applicable only

when Registration Certificate of Appropriate Class and Category of Approved

Contractors is required as eligible criteria of bidder.

16.2 Bank guarantees (and other instruments having fixed validity) issued as surety for the bid

shall be valid for 45 days beyond the validity of the bid i.e. total validity of 120+45 =

16.3 Any bid not accompanied by an acceptable Bid Security and not secured as indicated in Sub-

Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-responsive.

16.4 The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the

bid validity period specified in Sub-Clause15.1

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed the

Agreement and furnished the required Performance Security.

16.6 The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid validity.

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He will be

intimated maximum three times within the validity period for negotiation, If

contractor does not respond in time, his Bid Security (EMD) will be forfeited and

his tender will be rejected. Punitive action will be taken on such contractors. (As per

GoG R&B Dept’s Gr. No. S/22/2017/6369/D,Dt.08/06/2018)

17. Alternative Proposals by Bidders.

17.1 Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or time for

completion), basic technical design as indicated in the drawing and specifications.

Conditional offers or alternative offers will not be considered further in the process of tender

18. Format and Signing of Bid

The Bidder shall prepare documents comprising the bid as described in Clause-12 of these

Instructions to bidder as the “Technical Bid“ and “Financial Bid” in separate parts to be

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

D: SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1 Complete Bids must be received online by the Employer at the tender website specified

above not later than the date indicated in appendix.

20.2 The Employer may extend the deadline for submission of bids by issuing an amendment in

accordance with Clause-10, in which case all right and obligation of the Employer and the

bidders previously subject to the original dead line will then be subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1 Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

23.3 No bid shall be modified or withdrawn after the deadline for submission of Bid.

23.4 Withdrawal or modification of a bid between the deadline for submission of bids and the

expiration of the original period of bid validity specified in Clause 15.1 above or as

extended pursuant to Clause-15.2 may result in the forfeiture of the Bid security pursuant

E: BID OPENING AND EVALUATION

23.1 The Employer will open all the Bids received including modifications made pursuant to Clause

in the presence of the Bidders or their representatives who choose to attend at time, date and the

place specified in Appendix in the manner specified in Clauses 20 and 23.3, In the event of the

specified date of Bid opening being declared holiday for the Employer, the Bids will be opened at

the appointed time and location on the next working day.

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security furnished

with each bid will be announced. If the bid security furnished does not conform to the amount and

validity period as specified in the invitation for bid (ref. Column 4 and paragraph 3), and has not

been furnished in the form specified in Clause 16, the technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied with

valid bid security will be taken up for evaluation with respect to the Qualification

information and other information furnished in part-I of the bid pursuant to Clause-12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification Documents with

respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification letter.

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the Evaluation

Committee will finalize the list of responsive bidders whose financial bids are eligible for

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found responsive in

accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount and such other details as the Employer may consider appropriate, will be announced by

the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive in

accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will be

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount, and such other details as the Employer may consider appropriate, will be announced by

the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the “Financial Bid”

shall be in order of estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information disclosed to

those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of Bids and

recommendations for the award of a contract shall not be disclosed to Bidders or any other

persons not officially concerned with such process until the award to the successful Bidder has

been announced. Any effort by Bidder to influence the Employer’s processing of Bids or award

decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his

discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit rates. The

request for clarification and the response shall be in writing or by e- mail, but no change in the

price or substances of the Bid shall be sought, offered, or permitted except as required to confirm

the correction of arithmetic errors discovered by the Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to his Bid

opening to the contract is awarded. If the Bidder wishes to bring additional information to the

notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid comparison

or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether each Bid

(a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly signed; (c) is

accompanied by the required securities and; (d) is substantially responsive to the requirements of

the Bidding document. During the detailed evaluation of the “Financial Bid”, the responsiveness

of the bids will be further determined with respect to the remaining bid conditions, i.e., priced bill

of quantities, technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms, conditions and

specifications of bidding documents, without material deviation or reservation. A material

deviation or reservation is one (a) which affects in any substantial way the scope, quality, or

performance of the Works; (b) which limits in any substantial way, inconsistent with the Bidding

documents, the Employer’s rights or the Bidder’s obligations under the Contract; or(c) whose

rectification would affect unfairly the competitive position of other Bidders presenting

substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and may

not subsequently be made responsive by correction or withdrawal of the non-conforming

deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially responsive

in accordance with Sub-Clause 26.2.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation and

deviations and other factors, which are in excess of the requirements of the Bidding documents or

otherwise result in unsolicited benefits for the Employer, shall not be taken in to account in Bid

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the Conditions of

Contact, during the period of implementation of the Contract, will not be taken in to account in

Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s estimate of

the cost of work to be performed under the contract the Employer may require the Bidder to

produce detailed consistency of those prices with the construction methods and schedule

proposed. After evaluation of the price analyses, the Employer may require that the amount of the

performance security set forth in Clause 34 be increased at the expense of the successful /bidder to

a level sufficient to protect the Employer against financial loss in the event of default of the

successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically priced low

and which cannot be substantiated satisfactorily by the bidder may be rejected as non-responsive.

F: AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has been

determined. (Bidder who qualified in Pre-qualification criteria and qualified bidders whose price

bid stage opened and bidder who quoted lowest price in Bill of Quantity will be eligible for

award of contract)

(i) to be substantially responsive to the Bidding documents and who has offered the lowest

evaluated Bid Price; and

(ii) To be within the available bid capacity adjusted to account for his bid price which is the

lowest evaluation in any of the packages opened earlier than the one consideration.

In no case, the contract shall be awarded to any bidder whose available bid capacity is less than

the evaluated bid price, even if the said bid is the lowest evaluated bid. The contract will in such

cases be awarded to the next lowest bidder at his evaluation bid price.

32. Employer’s Right to accept any Bid and to reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid, and to

cancel the Bidding process and reject all Bids, at any time prior to the award of contract, without

thereby incurring any liability to the affected bidder or Bidder or any obligation to inform the

affected Bidder or Bidders of the grounds for the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer prior to

expiration of the Bid validity period by cable, telex or facsimile confirmed by registered letter.

This letter (hereinafter and in the condition of contract called the “Letter of Acceptance”) will

state the sum that the Employer will pay the Contractor in consideration of the execution,

completion, and maintenance of the Works by the Contractor as prescribed by the Contract

(hereinafter and in the Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to the

furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the successful Bidder.

It will be signed by the Employer and to the successful Bidder, within 28 days following the

notification of award along with the Letter of Acceptance. Within 21 days of receipt, the

successful Bidder will sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer will

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security:- A

As per details given in chapter-3, Bid Instruction to Bidder

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall furnish to

the Employer an irrevocable and unconditional guarantee from a Bank in the form set forth

in Section 8 (the “Performance Security”) for an amount equal to 5% (five percent) of its

Contract Price. In case ofbids

mentionedbelow,thesuccessfulBidder,alongwiththePerformanceSecurity,shall also furnish to

the Authority an irrevocable and unconditional guarantee from a Bank in the same form

given at Section 8 towards an Additional Performance Security (The “Additional

Performance Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but up to 20%

of the Estimated Project Cost, then the Additional Performance Security shall be

calculated @ 20% of the difference in the (i) Estimated Project Cost (as mentioned

in Bid Document) - Minus 10% of the Estimated Project Cost and (ii) Contract Price

offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the

Estimated Project Cost, then the Additional Performance Security shall be calculated

@ 30% of the difference in the (i) Estimated Project Cost (as mentioned in Bid

Document) - Minus 10% of the Estimated Project Cost and (ii) Contract Price

offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the Performance

(B) The Performance Security shall be valid beyond 60 (sixty) days of the Defects Liability Period

and the Additional Performance Security shall be valid beyond 28 (twenty-eight) days of

Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a Nationalized/Scheduled

Indian bank or (b) by a foreign bank located in India and acceptable to the Employer. As per

GoG Finance Department’s Circular No. FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023

or as per their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1 shall

constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security.

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated in the

Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for award has

engaged in corrupt or fraudulent practices in completing for the contract in question and will

declare the firm ineligible, either indefinitely or for a stated period of time, to be awarded a

contract with National Highways Authority of India/ State PWD and any other agencies, if it at

any time determines that the firm has engaged in corrupt or fraudulent practices in completing for

the contractor, orin execution.

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the Conditions

APPENDIX TO ITB

Clause Reference

With respect to

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

1. The Name of the Employer is Executive Engineer (M), Gujarat Maritime [Cl.1.1]

Board, Porbandar

2. The last five years.

3. This Annual Financial Turnover Amount is Rs. [Cl.4.5.3(a)]

4. Value of Work is Rs. /- AS per NIT

6. The cost of electric work is Rs.

7. The cost of water supply / sanitary works is Rs.

8. Liquid assets and / or availability of credit facilities is Rs. ………… [Cl.4.5.6]

9. Price level of the financial year…………… [Cl.4.5.2]

10. Thepre-bidmeetingwilltakeplaceat…………. [Cl.9.2.1]

11. The technical Bid will be opened at the office of the Executive

Engineer (M), Gujarat Maritime Board, Porbandar on dt at

12. Address of the Employer: Executive Engineer (M), PIU, 1st Floor Gujarat

Maritime Board office , Near Chopati Grounf Porbandar Port.

14. The bid should be submitted latest by As stated on online NIT [Cl.20.1&20.2]

15. The bid will be opened at Executive Engineer (M), PIU, 1st Floor [Cl.23.1]

Gujarat Maritime Board office , Near Chopati Grounf Porbandar Port.

As stated on online NIT

16. The Bank Draft in favor of PO GMB Porbandar

18. Escalation factors (for the cost of works executed and financial figure to [Cl.4.5.2]

value) for works completed

Year FinancialYear Multiplyingfactor

Baseyearofinvitingtender 20242025

#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[ReferenceCL.4.5.5]

The contractors shall also give a list of machineries in his possession and which they propose

to use on the work.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work (Reference Cl. 4.5.4)

#Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work

1. Two graduate Civil Engineer sand three diploma Civil Engineers when cost of the work to be

executed is more than Rs.50lakhs.

2. One graduate &two Diploma, Civil Engineers when the cost of the work to be executed is

more than Rs.15 lakhs but less than Rs.50lakhs.

3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but

more than Rs.5lakhs.

4. Minimum two Diploma Civil Engineers for the work when the cost of work to be executed is

less than Rs. 5 lakhs. The Engineer so employed for the Government work must have

sufficient experience to handle the work independently. Such an Engineer shall have to stay at

the site of work and he shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer partner

himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy

Executive Engineer-in-charge of the work the Name, Qualifications, copy of marksheet,

Colour Photograph and the appointment order issued such engineers engaged for this contract

work. If 15 days after issue of work order such designated Site Engineers do not resume or do

not remain present onsite of work, the recovery at the rate of Rs. per month per Engineer

will be made from the bills/deposit/dues of the contractor. Such recovery shall be non-

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

SECTION-2: QUALIFICATION INFORMATION

(As per Chapeter-1: NIT and Chapter-3: INSTRUCTIONS TO BIDDERS).

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the purpose of post

qualification as provided for in Clause 4 of the Instruction to Bidders. This information will not be

incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2023-2024

Work performed in the last five years 2022-2023

(inRs. Lakhs) 2021-2022

1.1.1 Work performed as prime contractor, work performed in the past as a nominated sub-

contractorwillalsobeconsideredthesub-contractinvolvedexecutionofallmain items of work

described in the bid documents, provided further that all other qualification criteria are satisfied

(in the same name) on works of a similar nature over the last five years** and in current year

before the submission of the bid.

Projec Name of Descriptio Contrac Value of Date Stipulated Actual date Remark

t the n of t No. contract of period of of explaining

Name Employe work (Rs. work completio completion reasons for

r Crore) order n * delay

*Attachcertificate(s) from the Engineer(s)in-charge

**Immediately preceding thefinancial year in which bids are received.

#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a nominated sub-

contractor, will also be considered provided the sub-contract involved execution of all main items of work

described in the bid document, provided, further that all other qualification criteria are called (in the same

name and style) in the last five years** and in current year before the submission of the bid.

Year Name Name of Quantity of work performed (Cum/MT) Remarks*

ofthe the Cement Masonry Earth Bituminous (indicate

work Employer Concrete Works Work contractRef)

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

1.4 Information on Bid Capacity (works for which bids have been submitted and works which are yet

to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name Value Stipulated Value of Anticipated

of works & No. &Address Contract Period of Works* of

State of (Rs. Cr) Completion remaining completion

*Attachcertificate(s) from the Engineer(s)in-charge

**Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.Clause 4.5.5).

The Bidder should list all the information requested below.

Item of Requirement AvailabilityProposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leasedtobe Capacity Conditions whom to be

procured purchased

1.6 Qualifications and experience of key personnel required for administration and execution of the contract.Attach

biographical data. Refer also to Sub Clause 9.1 of the Conditions of Contract

Position Name Qualification Year of Year of

Experience experiencein

(General) the proposed

Project Manager

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Proposed sub-contract and firms involved

Sectionsofthe ValueofSub- Sub-Contractor Experiencein

works Contractor (Name& similarwork

Attachcopiesofcertificatesonpossessionofvalidlicenseforexecutingwater supply/ sanitary work/

building electrification works.

1.8 Financial reports for the last five years: balance sheets, profit and loss statements, auditors’ reports

(in case of companies/corporations), etc. List them below and attach copies.

1.9 Evidence of access to financial resources to meet the qualification requirements: cash in hand,

lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may provide

references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to

Bidders. (Name of Consultant engaged for project preparations is* .............................................. )

Proposed work method and schedule. The Bidder should attach descriptions, drawings and

charts as necessary to comply with the requirements of the Bidding documents.

(Refer ITB Clause4.1) Programme

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

SECTION-3: CONDITIONS OF CONTRACT

Conditions of Contract: Table of Contents

A General D. Cost Control

1 Definitions 37 Bill of Quantities

2 Interpretation 38 Changes in the Quantities

3 Language and Law 39 Variations

4 Engineer’s Decisions 40 Payments for Variations

5 Delegations 41 Cash Flow Forecasts

6 Communications 42 Payment Certificates

7 Sub-Contractors 43 Payments

8 Other Contractors 44 Compensations Events

9 Personnel 45 Tax

10 Employer’s & Contractor Risk 46 Currencies

11 Employers Risks 47 Price Adjustment

12 Contractor’s Risk 48 Retention

13 Insurance 49 Liquidated damages

14 Site Investigations Reports 50 Bonus

15 Queries about the Contract 51 Advance Payment

16 Contractors to Construct the works 52 Securities

17 The Works to be Completed By the 53 Deleted

Intended Completion Date

18 Approval by the Engineer 54 Cost of Repair

20 Discoveries E. Finishing the Contract

21 Possession of the Site 55 Completion

22 Access to the Site 56 Taking Over

23 Instructions 57 Final Account

24 Disputes 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 59 Terminations

60 Payment up on Terminations

B. Time Control 61 Property

27 Programme 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted F. Special Conditions of Contract

30 Delays Ordered by The 63 Labour

Engineer 64 Compliance with labour regulations

31 Management Meetings 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Terms which are defined in the Contract Data are not also defined in the Conditions of

Contract but keep their defined meaning.

Bill of Quantities i.e. Schedule-B means the priced and completed Bill of Quantities

forming part of the Bid

Compensation Events are those defined in Clause44 here under

The Completion Date is the date of completion of the Works as certified by the Engineer

in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute, complete

and maintain the Works till the completion of Defects Liability Period. It consists of the

documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise the

The Contractor is a person or corporate body who's Bid to carry out the Work has been

accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the Contractor to

the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter as

adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and calculated

from the Completion Date.

The Employer (GUJARAT MARITIME BOARD) is the party who will employ the

Contractor to carry out the Works.

The Engineer (EIC – ENGINEER IN CHAGRE) is the person named in the Contract

Data (or any other competent person appointed and notified to the contractor to act in

replacement of the Engineer) who is responsible for supervising the Contractor,

administering the Contract, certifying payments due to the Contractor, issuing and valuing

Variations to the Contract, awarding extensions of time, and valuing the Compensations

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s Letter of Acceptance.

The Intended Completion Date is the date on which it is intended that the Contractor shall

complete the Works. The Intended Completion Date is specified in the Contract Data. The

Intended Completion Date may be revised only by the Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for incorporation in the

Plant is any integral part of the work which is to have mechanical, electrical, electronic or

chemical or biological functions.

The Site is the area defined as such in the Contract Data.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Site Investigation Reports are those which were included in the Bidding documents and are

factual interpretive reports about the surface and subsurface conditions at the site.

Specifications means the Specifications of the works included in the Contract and any

modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor shall commence

execution of the works. It does not necessarily coincide with any of the Site Possession Dates.

A Sub contractor is a person or corporate body who has a Contract with the Contractor to carry

out a part of the work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by the Contractor

which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works. The Works are

what the Contract requires the Contractor to construct, install, And turn over to the Employer, as

defined in the Contract Data.

2. Interpretation

In interpreting these Conditions of Contract, singular also means plural, male also

means female or neuter and the other way around. Heading have no significance.

Words have their normal meaning under the language of the Contract unless

specifically defined. The Engineer will provide instructions clarifying queries about

Conditions of Contract.

If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to the

Completion Date and Intended Completion date for the whole works)

The documents forming the Contract shall be interpreted in the following order of

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid.

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual

matters between the Employer and the Contractor in the role representing the

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

5.1 The Engineer may delegate any of his duties and responsibilities to other people

after notifying the Contractor and may cancel any delegation after notifying the

6. Communications

Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is delivered

(in terms of Indian Contract Act).

7. Sub-Contracting

The Contract or May subcontract any portion of work, up to a limits pacified in

contract data, with the approval of the engineer but may not assign the Contract

without the approval of the Employer in writing. Sub-contracting shall not alter the

Contractor’s obligations. Sub-contracting of supply or specific items of work is

The sub-contractor must be registered in appropriate class and category for the part

of work to be sub contracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors, public

authorities, utilities and the Employer between the dates given in the Schedule of

other Contractor. The Contractors shall as refer to in the Contract Data, also

provide facilities and services for them as described in the Schedule. The employer

may modify the schedule of other contractors and shall notify the contractor of any

such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated in the

Schedule or other personnel approved by the Engineer. The Engineer will approve

any proposed replacement of key personnel only if their qualifications, abilities,

and relevant experience are substantially equal to or better than those of the

personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall ensure

that the person leaves the Site within seven days and has no further connection

with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks,

and the Contractor carries the risks which these Contracts states are Contractors

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they

directly affect the execution of the Works, the risks of war, hostilities, invasion, act

of foreign enemies, rebellion, revolution, insurrection or military or usurped power,

civil war, riot commotion or disorder (unless restricted to the Contractor’s

employees), and contamination from any nuclear fuel or nuclear waste or

radioactive toxic explosive.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the Contract

other than the excepted risks are the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects Liability

Period, in the amounts and deductibles stated in the Contract data for the following

events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment's

(c) Loss of or damages of property(expect the works, Plant, Materials and Equipment)

in connection with the Contract ;and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the

Engineer for the Engineer’s approval before the Start Date. All such insurance shall

provide for compensation to be payable in the types and proportions of currencies

required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates required, the

Employer may affect the insurance which the Contractor should have provided

and recover the premiums the Employer has paid from payments otherwise due to

the Contractor or, if no payment is due, the payment of the premiums shall be a

13.4 Alterations to the terms of an insurance shall not be made without the approval of

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports

referred to in the Contract Data, supplemented by any information available to the

15. Queries about the Contract data

The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and shall

carry out the Works in accordance with the programme submitted by the

Contractor, as updated with the approval of the Engineer, and complete them by

the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed

Temporary works to the Engineer, who is to approve them if they comply with the

Specifications and drawings.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of

the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the Temporary

works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary or

permanent work are subject to prior approval by the Engineer before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to notify

the engineer of such discoveries and carry out the Engineer’s instructions for

dealing with them.

21. Possession of the Site:-

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and this will

be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is not

handed over to the Contractor, then contractor/ Employer may fore-close the

contract. Contractor/Employer has to foreclose the work within 30 days after lapse

of 25%-time limit and after 30 days foreclosure option will be closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the Engineer

access to the Site, to any place where work in connection with the Contract is being

carried out or is intended to be carried out and to any place where materials or

plants are being manufactured/ fabricated/ assembled for the works.

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works

which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts and

records relating to the performance of the Contractor and to have them audited by

auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision was

wrongly taken, the decision shall be referred to #Superintending Engineer

(Higher Authority)within 14 days of the notification of the Engineer's decision. If

the issue is not resolved, any party can refer the matter for conciliationwithin15

days from the decision given by the #Superintending Engineer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Superintending Engineer, both the parties have to refer to the

Chief Engineer concern for the conciliate on process.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the #Superintending Engineer ,both the parties have to refer to

the #Secretary, Roads &Building Department, Government of Gujarat for the

conciliation process.

If the dispute is not resolved through the conciliation process, he may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the

Contractor fails to refer a claim / dispute to the Higher Authority within 14 days of

the notification of the Engineer's decision, the Contractor shall not be entitled to

any additional payment/claim if he doesn’t follow the above sequence in stipulated

time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration procedure stated in the

Special Conditions of Contract.

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods, arrangements

orders, and timing for all the activities in the works along with monthly cash flow

27.2 An update of the Programme shall be a Programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing of

the remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated Programme at

intervals no longer than the period stated in the Contract data. If the Contractor

does not submit an updated Programme within this period, the Engineer may

withhold the amount stated in the Contract data from the next payment after the

date on which the overdue Programme has been submitted.

27.4 The Engineer’s approval of the Programme shall not alter the Contractor’s

obligations. The Contractor may revise the Programme and submit it to the

Engineer again at any time. A revised Programme is to show the effect of

Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation Event

occurs or a Variation is issued which makes it impossible for completion to be

achieved by the Intended Completion Date without the Contractor taking steps to

accelerate the remaining work and which would cause the Contractor to incur

additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting full

supporting information. If the Contractor has failed to give early warning of a delay

or has failed to cooperate in dealing with a delay, the delay by this failure shall not

be considered in assessing the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the contractor

for extension of Intended Completion Date refer to the Employer his decision. The

employer shall in not more than 21days communicate to the engineer the

acceptance or otherwise of the Engineer’s decision. If the employer fails to give his

acceptance, the Engineer shall not grant the extension and the contractor may refer

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

the matter under Clause24.1

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or Progress of any

activity within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a management

meeting. The business of a management meeting shall be to review the plans for

remaining work and to deal with matters raised in accordance with the early

warning procedure.

31.2 The Engineer shall record the business of management meetings and is to provide

copies of his record to those attending the meeting and to the Employer. The

responsibility of the parties for actions to be taken is to be decided by the Engineer

either at the management meeting or after the management meeting and stated in

writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely

future events or circumstances that may adversely affect the quality of the work,

increase the Contract price or delay the execution of works. The Engineer may

require the contractor to provide an estimate of the expected effect of the future

event or circumstance on the contract price and completion date. The estimate is to

be provided by the Contractor as soon as reason by possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided or

reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

C: QUALITY CONTROL

#33. Identifying Defects/ Defect liability period

33.1 Defect liability period: The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed before

the period mentioned hereunder from the certified date of completion. The Engineer

in charge shall give the contractor a notice in writing about the defects and the

contractor shall make good the same within 15 days of receipt of the notice. In the

case of failure on the part of the contractor, the Engineer- in-charge may rectify or

remove or re-execute the work at the risk & cost of the contractor. The Engineer-in-

charge shall be entitled to appropriate the whole or any part of the amount of

security deposit towards the expenses, if any, Incurred by him in rectification,

removal or re-execution. The Defects Liability period shall be asunder….

(a) For all works costing up to Rs.50,000 (amount put to tender), the period shall be

Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put

tender), the period shall be 12 (Twelve) months from the certified date of

completion or one monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, the period shall be 36 Months

from the certified date of completion which should include three monsoons.

(d) For original building works the defect liability period will be4 years or elapse of

monsoon period following date of possession of building taken over by user agency

following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

treated as the last date.

Modified vide R &B D Circular No.PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular No.

TNC/10/2016/Clause 17A (Correction/(1)C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year from

the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the contractor

shall have to give four years free maintenance guarantee from the certified date

of completion. During this period the contractor shall visit the site every six

months along with the concerned Section Officer / Deputy Executive Engineer

and will examine the work already carried out in this contract like road work,

jungle cutting, side shoulders, side gutter, road furniture, patta etc. and will

prepare Km. wise inspection report duly signed by all concerned and any defect

observed shall be done within 15 days by the contractor at his risk and cost as

per the direction of Engineer in charge. The contractor needs to do videography

of these visits and require to submit at the time of release of FMG. If B.T. the

surface during the maintenance period of 4 years is worn out then agency shall

have to provide renewal coating as per tender item as directed by the Engineer-

in- charge. The amount equivalent to 5% of each running bill shall be withheld

and will be released after the free maintenance guarantee period (i.e. 4 years) is

However, this amount shall be released against fixed deposit or bank guarantee

pledged in the name of Executive Engineer after completion certificate of work

(1) The flakiness and elongation index (combined) for coarse aggregates under no

circumstances shall exceed the allowable limit set forth in the relevant clause

for the material inquestion.

(2) 2% of the amount eligible for the payment of bituminous items shall be

withheld till the miscellaneous items like earthwork in embankment / cutting

for side shoulders, side gutters, kilometer / indicator / guard stones, sign boards

etc. are completed in all respect by the contractor. After completion of the

miscellaneous items, the above said 2% withheld amount shall bereleased.

(Govt. of Gujarat's G.R.No.:TNC-10-2013-3(Part-3)/C,Dtd.13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as per

Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing

more than Rs. 5.00Crore.

(4) Setting up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate equipment. Till

the setting up of adequate laboratory is completed & reported of this to the

engineer (subject to due verification by engineer’s representative) by contractor

in writing, Rs.2,00,000/- shall be withheld. The qualified quality Engineer shall

be deployed exclusively for this contract by the contractors. If quality Engineer

is not deployed by contractor within one month after the date of work order, the

amount equivalent to Rs.20,000 per month shall be recovered till the actual

deployment of quality engineer. The amount so recovered towards the

deployment of quality engineers shall not be refunded.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

(5) Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C, dtd.31/05/07 before final bill ispaid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own risk

and cost, the existing lane(s) of the road so that the traffic worthiness and safety

thereof are at no time materially inferior as compared to their condition 10 (ten)

days prior to the date of the Agreement, and shall undertake the necessary

repair and maintenance works for this purpose; provided that theContractor

may, at his cost, interrupt and divert the flow of traffic if such interruption and

diversion is necessary for the efficient progress of works and conforms to Good

Industry Practice; provided

further that such interruption and diversion shall be undertaken by the

Contractor only with the prior written approval of the Executive Engineer

which approval shall not be unreasonably withheld. For the avoidance of doubt,

it is agreed that the Contractor shall at all times be responsible for ensuring safe

operation of the road.

33.3 The Engineer shall check the Contractor’s work and notify the Contractor of any

defects that are found. Such checking shall not affect the Contractor’s

responsibilities the Engineer may instruct the Contractor to search for a Defect and

to uncover and test any work that the Engineer considers may have a Defect.

34.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that it

does, the Contractor shall pay for the test and any samples. If there is no defect the

test shall be a Compensation Event.

34.2 #1% of the amount of work done should be deducted from R.A. Bill of the

contractor for testing the quality of material workmanship, irrespective of actual

34.3 Agency has to establish testing laboratory on site for the various test to be carried

out in the work for this purpose agency shall construct a pukka laboratory building

with all facility on site at location specified by the engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of the

defects Liability Period, which begins at Completion and is defined in the contract

data. The Defects Liability Period shall be extended for as long as Defects remain

to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

Defect with in the length of time specified by the Engineer’s notice.

36. Uncorrected Defects:-

If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect corrected,

and the Contractor will pay this amount.

D: COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation, testing and

commissioning work to be done by the Contractor.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is paid

for the quantity of the work done at the rate in the Bill of Quantities for each item.

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the original

specifications, drawings, designs and instructions that may appear to him to be

necessary or advisable during the progress of the work and the contractor shall be

bound to carry out the work in accordance with any instruction in this connection

which may be given to him in writing signed by the Engineer and such alteration

shall not invalidate the contract and any additional work which the contractor may

be directed to do in the manner above specified as part of the work shall be carried

out by the contractor on the same conditions in all respects on which he agreed to

do the main work and at the same rate as are specified in the tender for the main

Except that when the quantity of any item exceeds the quantity as in the tender by

more than 130%, the contractor will be paid for the quantity in excess of 130%, at

the rate entered in the SOR of the year during which the excess in quantity is first

39.1 All Variations shall be included in updated programmed produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is

specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the one

involving additional or altered class of work; where there are more than one

comparable items, the item of the contract which is nearest in comparison with

regard to class or classes of the work involved shall be selected and the decision of

the Superintending Engineer as to the nearest comparable item shall be final and

binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall

be carried out at the rate entered in the Schedule of Rates of the division for the year

in which the tender was received, increased or decreased by the percentage by which

the tender amount is more or less as compared to the amount arrived at the rates in

the “Schedule of Rates” of the Division in the year in which the tender was received.

If the Schedule of rates of the Division does not contain all the items, the percentage

increase or decrease of the tender shall be calculated considering such items which

were included in the “Scheduled Rates” of the division for the year and for materials

consumed on such item the rate to be charged would be the basic rate taken into

account for fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work

shall be carried out at the rate decided by the competent authorities on the basis of

detailed rate analysis after hearing the contractor before a Committee of two

Superintending Engineers stationed at the same place or the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of

Rates” of the Division is ordered to be carried out before the rate is agreed upon,

then the contractor shall within seven days of the date of receipt by him of the order

to carry out the work, inform the Engineer-in-charge of the rate, which it is his

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

intention to charge for such class of work and if the Engineer in charge does not

agree to this rates, he shall by notice in writing be at liberty to cancel his order to

carry out such class of work and arrange to carry it out in such manner as he may

consider it advisable, provided always that if the contractor shall commence work

or incur any expenditure in regard thereof before the rates shall have been

determined as lastly herein before mentioned, then in such cases he shall only be

entitled to be paid in respect of the work carried out or expenditure incurred by him

prior to the date of the determination of the rate as aforesaid according to such rate

or rates as shall be fixed by the Engineer-in-charge. In the event of the dispute, the

decision of the Superintending Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by the

competent authority, the alternation above referred to shall be within the scope of

such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the cost of

the original work and the certificate of the Engineer-in-charge as to such proportion

shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with an

updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated

value of the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and

certify the amount to be paid to the Contractor after taking in to account any credit

or debit for the month in question in respect of materials for the works in the

relevant amounts and under conditions set forth in sub-clause 32.3 of the Contract

Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items

in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or reduce the

proportion of any item previously certified in any certificate in the light of later

43.1 Payments shall be adjusted for deductions for advance payments, retention, other

recoveries in terms of the contract and taxes at source, as applicable under the law.

The Employer shall pay the Contractor the amounts certified by the Engineer

within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to the

Contractor will be made by the Employer. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be paid by

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

the Employer and shall be deemed covered by other rates and prices in the

44. Compensation events

44.1 The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to a part of the Site by the site Possession

date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed

beyond the Intended Completion Date then Authority will approve EOT with

eligible contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on

due date of bid submission except GST. However, any subsequent changes in the

tax structure by Government after due date of bid submission will be compensated

(+/-) on availability or submission of actual documentation. Contractor will have to

intimate Engineer regarding changes occurred in the tax structure after bid

submission. If the contractor fails to provide such information and if any financial

obligation may arise due to change in tax structure, same will be recovered from the

GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of labour,

materials, fuels and lubricants in accordance with the following principles and

procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date given in

the contract data up to end of the initial intended completion date or extensions

granted by the Engineer and shall not apply to the work carried out beyond the

stipulated time for reasons attributable to the contractor.

(b) The price adjustment shall be determined during each month from the formula

given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the amount of

secured advance granted, if any, during the month less the amount of secured

advance recovered, if any during the month. It will exclude value for works

executed under variations for which price adjustment will be worked separately

based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor is

not covered by the provisions of this or other clause in the contract, the unit rates

and prices included in the contract shall be deemed to include amounts to cover the

contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion

stated in the Contract Data until Completion of the whole of the works.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

48.2 On Completion of the whole of the Works half the total amount retained is repaid to

48.2 On Completion of the whole of the Works half the total amount retained is repaid to

the Contractor and half when the Defects Liability Period has passed and the

Engineer has certified that all Defects notified by the Engineer to the Contractor

before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention

Money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted by

the Employer under the provision of this clause, Employer shall consider the said

request of the Contractor provided that the refund here under shall be made in

tranches of not less than 1% (One Percent) of the Contract Price and Contractor

furnishes an irrevocable and unconditional Bank guarantee for an equal amount

substantially in the format of Bank Guarantee for Performance Guarantee enclosed

with SBD and valid up to 60 day beyond the scheduled / extended Defects Liability

Period. On completion of the whole works, the contractor has however an option to

submit a fresh irrevocable and unconditional Bank Guarantee for an amount equal

to 5% of the total value of work executed substantially in the format of Bank

Guarantee for Performance Guarantee enclosed with SBD and valid up to 60 days

beyond the Defect Liability Period and yet refund the Retention Money Bank

Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day

stated in the Contract Data for each day that the Completion Date is later than the

Intended Completion Date (for the whole works or the milestone as stated in the

contract data). The total amount of liquidated damages shall not exceed the amount

contract data). The total amount of liquidated damages shall not exceed the amount

defined in the Contract Data. The Employer may deduct liquidated damages from

payment due to the Contractor. Payment of liquidated damages does not affect the

Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have been

paid, the Engineer shall correct any overpayment of liquidated damages by the

Contractor by adjusting the next payment certificate. The Contractor shall not be

entitled for any interest on the over payment calculated from the date of payment to

the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in the

tender, then the contractor shall pay to the employer the relevant sum stated in the

Contract Data as Liquidated damages for such default and not as penalty for

everyday or part of day which shall elapse between relevant time for completion

and the date stated in the taking over certificate of the whole of the works on the

relevant section, subject to the limit stated in the contract data.

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages from any monies due or to become due to the

contractor. The payment or deduction of such damages shall not relieve the

contractor from his obligation to complete the works on from any other of his

obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any

Section, a Taking Over Certificate has been issued for any part of the Works or of a

Section, the liquidated damages for delay in completion of the remainder of the

Works or of that Section shall, for any period of delay after the date stated in such

Taking-Over-Certificate, and in the absence of alternative provisions in the

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Contract, be reduced in the proportion which the value of the part so certified bears

to the value of the whole of the Works or Section, as applicable. The provisions of

this Sub-clause shall only apply to the rate of liquidated damages and shall not

affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall pay to

the contractor a sum stated in Contract Data as bonus for every completed month

but subjected to maximum amount as stated in Contract Data; which shall

elapse between the date of completion of all items of works as stipulated in the

contract, including variations ordered by the Engineer and the time prescribed in

Bonus shall be paid only to works amounting to above INR 5 crore with time limit

of the works is equal or more than 6 months. The bonus would be paid asunder

% of Time Saved % of Initial Contract Price

entitled for Bonus

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be Recorded in

writing) to the Contractor of the amounts stated in the Contract Date by the date

stated in the Contract Date, against provision by the Contactor of an Unconditional

Bank Guarantee in a form and by a bank acceptable to the Employer in amounts

and currencies equal to be at least 110% of the advance payment. The guarantee

shall remain effective until the advance payment has been repaid, but the amount of

the guarantee shall be progressively reduced by the amounts repaid by the

Contractor. The Mobilization advance would be deemed as interest bearing advance

at an interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant and

Mobilization expenses required specifically for execution of the Works. The

Contractor shall demonstrate that advance payment has been used in this way by

supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from

payments otherwise due to the Contractor, following the schedule of completed

percentages of the Works on a payment basis. No account shall be taken of the

advance payment or its repayment in assessing valuations of work done, variations,

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

price adjustments, Compensation Events, or Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids) shall

be provided to the Employer no later than the date specified in the Letter of

Acceptance and shall be issued in an amount and form and by a bank or surety

acceptable to the Employer, and denominated in Indian Rupees. The performance

Security shall be valid until a date 60 days from the date of expiry of Defects

Liability Period and the additional security for unbalanced bids shall be valid until a

date 28 days from the date of issue of the certificate of completion.

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works between

the Start date and the end of Defects Correction periods shall be remedied by the

Contractor at the Contractor’s cost if the loss or damages arises from the

Contractor’s acts or omissions.

E: FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of

the works and the Engineer will do so upon deciding that the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total

amount that the Contractor considers payable as full and final settlement of all

claims under the Contract for items before the end of the Defects Liability Period.

The Engineer shall issue a Defect Liability Certificate and certify any final payment

that is due to the Contractor within 56 days of receiving the Contractor's account if

it is correct and complete. If it is not, the Engineer shall issue within 56 days a

schedule that states the scope of the corrections or additions that are necessary. If

the Final Account is still unsatisfactory after it has been resubmitted, the Engineer

shall decide on the amount payable to the Contractor and issue a payment

certificate, within 56 days of receiving the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses and

savings in final account is observed, the Engineer/Employer shall be at liberty to

restrict the final payment of BOQ items to the lowest amount evaluated of the bids

considering the final quantities and the rates quoted including the rebates if any.

Payment of variation items shall however be made at the rates approved by the

Employer, within 90 days from the physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required, the

Contractor shall supply them by the dates stated in the Contract data.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated

in the Contract data, or they do not receive the Engineer’s approval, the Engineer

shall withhold the amount stated in the Contract Data from payments due to the

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the following:

1. The contractor stops work for 28 days when no stoppage of work is shown on

the current Programme and the stoppage has not been authorized by the

2. The Engineer instructs the Contractor to delay the progress of the Works and

the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation other

than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it within a

reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days for

which the maximum amount of liquidated damages can be paid as defined in

the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering,

giving, receiving or soliciting of anything of value to influence the action of a

public official in the procurement process or in contract execution. “Fraudulent

practice” means a misrepresentation off acts in order to influence a procurement

process or the execution of a contract to the detriment of the borrower, and includes

collusive practice among Bidders (prior to or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the Borrower

of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Engineer shall issue a Certificate for the value of the work done less

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

advance payment s received up to the date of the issue of the certificate, less other

recoveries due in terms of the contract, less taxes due to deducted at source as per

applicable law and less the percentage to apply to the work not completed as

indicated in the Contract data. Additional Liquidated Damages shall not apply. If

the total amount due to the Employer exceeds any payment due to the Contractor

the total amount due to the Employer exceeds any payment due to the Contractor

the difference shall be a debt payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance material brought by

the contractor and available at site, the reasonable cost of removal of equipment,

repatriation of the Contractor’s personnel employed solely on the works, and the

Contractor’s cost of protecting and securing the Works and less advance payment

received up to the date of the certificate, less other recoveries due in terms of the

contract and less taxes due to deducted at source as per applicable law.

61.1 All materials on the Site, Plant Equipment, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because of a

Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely

outside the control of either the Employer or the Contractor the Engineer shall

certify that the Contract has been frustrated. The Contractor shall make the Site safe

and stop work as quickly as possible after receiving this certificate and shall be paid

for all work carried out before receiving it and for any work carried out afterwards

to which commitment was made.

F: SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make his

own arrangements for the engagement of all staff and labour, local or other, and for

their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a

return in detail, in such form and at such intervals as the Engineer may prescribe,

showing the staff and the numbers of the several classes of labour from time to time

employed by the Contractor on the site and such other information as the Engineer

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub- contractor

shall abide at all times by all existing labour enactments and rules made thereunder,

regulations, notification and bye laws of the State or central Government or local

authority and any other labour law (including rules), regulations, bye laws that may

be passed or notifications that may be issued under any labour law in future either

by the State or the Central Government or the local authority. Salient features of

some of the major labour laws that are applicable to the construction industry are

given below. The Contractor shall keep the Employer indemnified in case any

action is taken against the Employer by the competent authority on account of

contravention of any of the provisions of any Act or rules made there under,

regulations or notifications including amendments. If the Employer is caused to pay

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

or reimburse, such amounts as may be necessary to cause or observe, or for

observance of the provisions stipulated in the notifications/bye

laws/Acts/Rules/regulations including amendments, if any, on the part of the

Contractor, the Engineer/employer shall have the right to deduct any money due to

the Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor any sum

required or estimated to be required for making good the loss or damage suffered

by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923:- The Act provides for compensation in case of

injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972:- Gratuity is payable to an employee under the Act on

satisfaction of certain conditions on separation if an employee has completed 5 years

service or more on death, the rate of 15 days wages for every completed year of service.

The Act is applicable to all establishments employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The benefits

payable under the Act are:

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other benefits to

women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for certain

welfare measures to be provided by the Contractor to contract labour and in case the

Contractor fails to provide, the same are required to be provided, by the Principal

Employer by Law. The principal Employer is required to take Certificate of

Registration and the Contractor is required to take license from the designated Officer.

The Act is applicable to the establishments or Contractor of Principal Employer, if they

employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if the

employment is a scheduled employment. Construction of Building, Roads, Runways

are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to be

paid, when it will be paid and what deductions can be made from the wages of the

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages for

work of equal nature to Male and Female workers and for not making discrimination

against female employees in the matter of transfer, training and promotions etc.

I) Payments of Bonus Act 1965:- The Act is applicable to all establishments employing

20 or more employees. The Act provides for payments of annual bonus subject to a

minimum of 8.33% of wages and maximum of 20 % of wages to employees drawing

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Rs. 3500/- per month or less. The bonus to be paid to employees getting Rs, 2500/- per

month or above Rs. 3500/- per month shall be worked out by taking wages as Rs.2500/-

per month only. The Act does not apply to certain establishments. The newly set-up

establishments are exempted for five years in certain circumstances. Some of the State

Governments have reduced the employment size from 20 to 10 for the purpose of

applicability of this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure for

resolutions of Industrial disputes, in what situations a strike or lock-out becomes

illegal and what are the requirements for laying off or retrenching the employees or

closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by some

of the State and Central Government to 50). The Act provides for laying down rules

governing the conditions of employment by the Employer on matters provided in the

Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:-The Act lays the procedure for registration of trade unions

of workmen and employers. The Trade Unions registered under the Act have given

certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :-The Act prohibits employment

of children below 14 years of age in certain occupations and process and provides for

regulation of employment of children in all other occupations and processes.

Employment of Child labouris prohibited in Building and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions of

service) Act 1979:- The Act is applicable to an establishment which employs5 or

more inter-state migrant workmen through an intermediary (who has recruited

workmen in one state for employment in the establishment situated in another state).

The inter-state migrant workmen, is an establishment to which this Act become

sapplicable, are required to be provided certain facilities such as housing, medical aid,

traveling expenses from home up to the establishment and back, etc.

O) The Building and Other Construction workers (Regulation of employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:- All the establishments

who carry on any building or other constructions work and employ 10 or more workers

are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of the

cost of construction as may be modified by the government. The Employer of the

establishment is required to provide safety measures at the Building or construction

work and other welfare measures, such as canteens, First Aid facilities, Ambulance,

Housing accommodations for workers near the workplace etc. The Employer to whom

the Act applies has to obtain a registration certificate from the Registering Officers

appointed by the Government.

P) Factories Act 1948 :-The Act lays down the procedure for approval of plans before

setting up a factory, health and safety provisions, welfare provisions, working hours,

annual earned leave and rendering information regarding accidents or dangerous

occurrences to designated authorities. It is applicable to premises employing

persons or more with aid of power or 20 or more persons without the aid of power

engaged in the manufacturing process.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Q) Royalty charges-The contractor shall pay the royalty to the competent authority as per

rule. The royalty charges paid shall be borne by the contractor and shall not be

reimbursed by the Employer.

R) Following Pollution control Acts and amendments made the re of from time to

time shall be applicable.

1. Water (Preservation and control of Pollution) Act,1974

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management plan for

best energy use, waste management, the reduction of pollution as in EMS

(Environmental Management system)ISO-14001-

65. ARBITRATION (GCC Clause24)

The procedure for arbitration will be as follows:-

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision was

wrongly taken, the decision shall be referred to #Superintending Engineer

(Higher Authority) within 14 days of the notification of the Engineer's decision. If

the issue is not resolved, any party can refer the matter for conciliation within

days from the decision given by the #Superintending Engineer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Superintending Engineer, both the parties have to refer to the

#Chief Engineer concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the

decision of the Superintending Engineer, both parties have to refer to the

#Secretary, Roads & Building Department, Government of Gujarat for the

conciliation process.

If the dispute is not resolved through the conciliation process, contractor

may refer the dispute to Gujarat Public Works Contract Dispute Arbitration

Tribunal. If the Contractor fails to refer a claim /dispute to the Higher Authority

within 14 days of the notification of the Engineer's decision, the Contractor

shall not be entitled to any additional payment/claim if he doesn’t follow the

above sequence in stipulated time. However, during such period, he would not

stop the work in any case.

Executive Engineer (M),

GMB, PIU-Porbandar

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

SECTION-4: CONTRACT DATA

Clause Reference With respect To section

Item marked“N/A”do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: Executive Engineer(Mech.), Gujarat Maritime Board, PIU-Porbandar

Address: Office Of The Executive Engineer,(Mech.), 1st Floor, GMB office

complex, near ST Bus Stand, Behind Chapatti Ground Porbandar-360575

Name of authorized Representative(will be intimated later)

2. The Engineer is………………………

Name of Authorized Representative:…………………………

3. The Defects Liability Period is 01(One)year from the date of [CL.1.1&33]

4. The Start Date shall be 1 days for the date of issue of the Notice to [CL.1.1]

proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]

02 (Two)Months after start of work with the following milestones:

Mile stone dates: [CL.2.2&49.1]

Physical works to be completed Period from the start date

Milestone1i.e. ….. % …. days.

Milestone2i.e. …..% …days.

Milestone3i.e. …..% …..days.

Milestone4i.e. …..% ….days.

6. The Site is located at to be proposed by the bidder. [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of Tug repairing work with items as per [CL.1.1]

B.O.Q. The works shall, interlay, include the following, as Specified or as

Site clearance; setting – out and layout; widening of existing carriageway

and strengthening including camber corrections; construction of new road/

Parallel service road; bituminous pavements remodeling/construction of

Junctions, intersections, bus bays, lay-bays; supplying and placing of

drainage Channels, flumes, guard posts and guard other related items;

construction/extension of cross drainage works, bridge, approaches and

other related stones; protective works for roads/bridge; all aspects of quality

assurance of various components of the works; rectification of The defects

in the completed works during the Defects Liability Period; submission of

“As- built’’ drawings and any other related documents; and other item of

work as may be required to be carried out for completing the work in

accordance with the drawings and the provisions of the contract and to

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

(B) Bridge Works

Site clearance; setting out, provision of foundations, piers abutments and bearing; pre

stressed / reinforced cement concrete superstructure; wearing coat, hand railings,

expansion joints, approach slabs, drainages spouts/down take pipes, arrangements for

fixing light posts, water mains, utilities etc; provision of suitably designed protective

works; providing wing/return walls; provision of road markings, road signs etc.; all

aspects of quality assurance; clearing the site and handing over the works on

completion; rectification of the defects during the Defects Liability Period and

submission of “As-built” drawings and other related

documents; and other items of work as may be required to be carried out for

completing the works in accordance with the drawings and the provisions of the

contract and to Insure safety

(C) Other Items

Any Other Items as required to fulfill all contractual obligations as per the Bid documents.

10. The following documents also form part of the Contract:

As per clause 2-3 [CL.2.3(9)]

11. The law which applies to the Contract is The law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of sub contracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex–II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death is Rs 5 lakhs per [CL13]

occurrence with the number of occurrences limited to four. After each occurrence, the

contractor will pay an additional premium necessary to make insurance valid for four

occurrences always.

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be Dated…………………….. [CL.21]

19. The period for submission of Programme for approval of the engineer shall be 21 days [CL.27.1]

from the issue of Letter of Acceptance.

20. The period between program updates will be.............days. [CL.27.3]

21. The amount to be withheld for late submission of an updated Programme shall be [CL.27.3]

22. The following events shall also be Compensation Events Substantially adverse ground [CL.44]

conditions encountered during the

Course of execution of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring additional mobilization by

the contractor, e.g. ordinary soil to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps, etc. not caused by

the contractor.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archeological or religious structures,

monuments interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial, or

Military authority

23. The currency of the Contract is Indian Rupees [CL.46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

 If any of the commodities like Cement, Steel or Bitumen are not found

applicable in a work, the weight component of that commodities {i.e.

‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as indicated in SBD for the

purpose of Price Adjustment} shall be clubbed with the weight component of

‘Other Material’ (Pm), such that the gross % weight of the components shall

remain as 100%.

R= value of work as defined in Clause47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to labour shall

be paid in accordance with the following formula:

VL= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for local labour

L0 = The consumer price index for industrial workers for the State on

days preceding the scheduled date of opening of technical Bids as

published by Labour Bureau, Ministry of Labour, Government of

Li= The consumer price index for industrial workers for the State for the

month under consideration as published by the Labour Bureau,

Ministry of Labour, Government of India.

Pl= Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of cement

procured by the contractor

Vc = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for cement.

C0 = The all India wholesale price index for Ordinary Portland

Cement on 28 days preceding the scheduled date of opening

of technical bid as published by the Office of the Economic

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Ci= The all India average wholesale price index for Ordinary

Portland Cement for the month under consideration as

published by Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce &Industry.

Pc= Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the

contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under consideration due

to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel-Long Products Re bars)

on 28 days preceding the date of opening of Bids as published by the Office of

the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long Products

Re bars) for the month under consideration as published by Office of the

Economic Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce &Industry.

Ps=Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Re bars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb=Increase or decrease in the cost of work during the month under consideration

due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest

centre on the day 28 days prior to the scheduled date of opening of

Bi= The official retail price of bitumen of IOC depot at the nearest centre

for the 15 day of the month under consideration.

Pb=Percentage of bitumen component of the work

TENDER DOCUMENT FOR THE WORK OF "INTERMEDIATE DOCKING SURVEY OF THE TUG GMB - I OF OKHA PORT".

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under consideration

due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC at the nearest centre on the day 28 prior to the date

of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of

IOC at the nearest centre for the 15 day of the month of the under

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has been

chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and Machinery

spare procured by the Contractor shall be paid in accordance with the

following formula

Vp = Increase or decrease in the cost of work during the month under consideration

due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of machinery