SITC of Mini Automatic Road marking Machines (Mini Automatic Road marking Machine + Pre Heater Machine) as per tender specifications, terms‐ conditions and requirements of AMC.

3. Opening of online Technical Bid 17th June 2026 at 11.00 Hours onwards

4. Opening of Price Bid Will be intimated to technically qualified

5. Bid Validity 120 Days

6. Tender Fee Rs.2,400/‐

JOINT DIRECTOR (MECHANICAL)

AMDAVAD MUNICIPAL CORPORATION

CENTRAL WORKSHOP

OPP. OLD LATHI BAZZAR, JAGNNATHJI ROAD, JAMALPUR,

AMDAVAD ‐ (GUJARAT) ‐

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

INFORMATION TO TENDERERS

1. Tender No: 04 / 2026‐27

2 Last date of Online tender

15th June 2026 up ‐ 18.00 Hrs

submission and time

3 Date of Tender Opening

17th June 202611.00 Hrs onwards

(Technical bid)

4 NAME OF THE WORK SITC of Mini Automatic Road marking Machines (Mini

Automatic Road marking Machine + Pre Heater Machine) as per

tender specifications, terms‐ conditions and requirements of

5 Tender fees Rs. 2,400/‐ (Rs. Two Thousand Four Hundred Only); to be

(Non Refundable) submitted in the form of D.D. / P.O. favour of Municipal

Commissioner, Amdavad of any Nationalized Bank/Schedule

bank/Banks mentioned in AMC circular and payable at

Amdavad; To be submitted On Date 16th June 2026 up to

Hrs to the Office of Joint Director (Mechanical), Central

Workshop, Amdavad Municipal Corporation, Opp. Sahakari

Lati Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur.

Amdavad ‐380022.

6 E.M.D. Rs.1,60,000/‐ (Rs. One Lakh Sixty Thousand Only); to be

submitted in the form of D.D. / P.O. / BG. in favour of Municipal

Commissioner , Amdavad of any Bank mentioned in AMC

circular and payable at Amdavad; on Date 16th June 2026 up to

16.00 Hrs to the Office of Joint Director (Mechanical), Central

Workshop, Amdavad Municipal Corporation, Opp. Sahakari

Lati Bazar, Nr. S.T. Bus stop, Jaggannathji Road. Jamalpur.

Amdavad ‐380022

7 TIME LIMIT FOR SUPPLY As per tender terms.

8 GENERAL CONDITION As per tender documents.

9 PERFORMANCE Successful tenderer/s has/have to submit performance Security

SECURITY DEPOSIT Deposit @ 5% of order amount for which they are awarded work.

It will be released at the end of successful completion of the

contract period.

10 MODE OF SENDING THE By Hand delivery / Registered A.D. or Speed Post / Courier

TENDER / RELEVANT addressed to, Office of Joint Director (Mechanical), Central

DOCUMENTS Workshop, Amdavad Municipal Corporation, Opp. Sahakari Lati

Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur. Amdavad

Contractor’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

AMDAVAD MUNICIPAL CORPORATION

CENTRAL WORKSHOP

General conditions of Tender

1. The Municipal Commissioner, Amdavad Municipal Corporation, invites detailed bid

from interested & eligible parties for the work of SITC of Mini Automatic Road

marking Machines (Mini Automatic Road marking Machine + Pre Heater Machine

(Mini Automatic Road marking Machine + Pre Heater Machine) as per tender

specifications, terms‐ conditions and requirements of AMC.

2. Sealed tenders, for the above work are invited from the bidders. The bidders shall be a

single entity bidding for the Project. The Bidder shall have experience of manufacturer

& / or supply of Road marking machineries. Detailed PQ criteria are mentioned in

Appendix‐2. All necessary documentary evidence shall be submitted along with the

GENERAL DETAILS OF WORKS

Name of work: SITC of Mini Automatic Road marking Machines (Mini Automatic

Road marking Machine + Pre Heater Machine) as per tender specifications, terms‐

conditions and requirements of AMC.

Tender Fee (Non‐refundable) Rs. 2,400/‐

Earnest Money Deposit (EMD) Rs 1,60,000/‐

Last date of submission of online bid 15th June 2026 before 18.00 hrs. through E

tendering only,

Address for submission of the tender documents:

Joint Director (Mechanical),

Central Workshop,

Amdavad Municipal Corporation,

Opp. Sahakari Lati Bazar, Nr. S.T.Bus stop,

Jaggannathji Road. Jamalpur. Amdavad ‐380022

Bid (Technical) Opening Date: 17th June 2026 before 11.00 hrs. Onwards

DOWNLOAD OF TENDER DOCUMENT

The tender document for these work are available on website www.

ahmedabadcity.gov.in or h t t p s : / / a m c . n p r o c u r e . c o m

The bidder shall pay the Tender Fee to the submitted in the form of D.D./P.O. in favour

of Municipal Commissioner, Amdavad of any Nationalized Bank/Schedule bank/Banks

mentioned in AMC circular and payable at Amdavad; shall be attached with the Pre‐

qualification Document.

EARNEST MONEY DEPOSIT

The aforesaid BID must be accompanied by the EARNEST MONEY DEPOSIT as

specified in ‘General Details of Work’ section above. The Bid Security shall be in form

of a crossed demand draft / pay orders in favour of “submitted in the form of D.D./P.O.

in favour of Municipal Commissioner, Amdavad of any Banks mentioned in AMC

circular and payable at Amdavad;

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

SUBMISSION OF TENDER

The completed Tender document shall be submitted through e tendering only.

Supporting Tender copy shall be accompanied by EMD in the submitted in the form of

D.D./P.O. in favour of Municipal Commissioner, Amdavad of any Banks mentioned in

AMC circular and payable at Amdavad; The tenders not submitted in line with the

tender clauses and without Tender fee and EMD in the form specified, will be out

rightly rejected. The Technical bid of only those bidders will be evaluated who have

remitted tender fees and submitted EMD.

OPENING OF TENDER

The bid will be opened as mentioned in ‘General Detail of Work’ Section above, if there

is any change, same will be conveyed to tenderers. Intending bidders or their

authorized representative who wish to participate in tender opening can remain present

on the due date and time. Price Bids / Financial bids of only those bidders will be

opened, who are successful in the qualification Criteria and the Technical Evaluation.

The date for price bid opening shall be informed to the successful bidders at a later date

after evaluation of technical bids.

‐ Tender (a complete set of bidding document) fee shall be Rs. 2,400/‐ in the form of

submitted in the form of D.D./P.O. in favour of Municipal Commissioner , Amdavad of

any Nationalized Bank/Schedule bank/Banks mentioned in AMC circular and payable

at Amdavad; which shall be non refundable. The fees shall be paid 16th June 2026 up

to 16:00 Hrs to the Office of Joint Director (Mechanical), Central Workshop, AMC,

‐ The tenders are uploaded on AMC’s website www. ahmedabadcity.gov.in or

https://amc.nprocure.com.

‐ Interested Bidders fulfilling the qualifying criteria shall fill online tender on https :

//amc.nprocure .com up to 18:00 Hrs 15th June 2026 tender fees as mentioned above

shall be paid by the bidder on 16th June 2026 up to 16:00 Hrs to Office of Joint Director

(Mechanical), Central Workshop, AMC, Amdavad.

‐ All bids must be accompanied by Bid Security of the amount specified for the Works in

the above Table payable at Amdavad and drawn in favour of AMDAVAD MUNICIPAL

CORPORATION, Amdavad. Bid Security will have to be in any one of the forms as

specified in the tender documents.

‐ All Relevent Documents of Bids must be delivered to Office of Joint Director

(Mechanical), Central Workshop, Amdavad Municipal Corporation, Opp. Sahakari Lati

Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur. Amdavad ‐380022 not later than

16:00 hrs on Dt. 16th June

‐ Information for online participation

Internet site address for e‐Tendering activities will be https://amc.nprocure.com

Interested bidders can view detailed tender notice and download tender documents

from the above‐mentioned website.

Bidders who wish to participate in online tender have to register with the website

through the “New User Registration” link provided on the home page. Bidders will

create login id & password on their own in registration process.

Bidders who wish to participate in this tender need to procure Digital Certificate as per

Information Technology Act‐2000 using that they can digitally sign their electronic bids.

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

Bidders can procure the same from any of the CCA approved certifying agencies, or

they may contact (n) code Solution at below mentioned address and they will assist

them in procuring the same. Bidders who already have a valid Digital Certificate need

not to procure the same. In case bidders need any clarification regarding online

participation, they can contact

M/S (n) code Solution 301, G.N.F.C. Info Tower, Near Grand Bhagwati Hotel,

E‐Mail:URL: https://amc.nprocure.com.

Bidders who wish to participate in e‐Tender need to fill data in predefined forms of

tender fee, EMD, PQ (Technical) or experience details and Price bid only.

Bidder should upload scan copies of reference documents in support of their eligibility

After filling data in predefined forms bidders need to click on final submission link to

submit their encrypted bid. Bidder should also submit Document Fees, EMD, Technical

bid document & Reference Documents in hard copy to the department.

GENERAL INSTRUCTIONS

1. The cost of Bid document i.e. tender fees will not be refunded under any circumstances.

2. EMD in the form specified in Bid document only shall be accepted.

3. The offer shall be valid for 120 days from the date of opening of Technical Bid.

4. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do not

fulfil all or any of the condition or submitted incomplete in any respect will be rejected.

5. Conditional tender shall not be accepted. Municipal Commissioner, Amdavad reserves

the right to accept or reject such tenders without assigning any reason thereof.

6. Tenderers should carefully fill in the rates against the items mentioned in the schedule

and scrutinize them before submitting the tender. Any variation in rates etc. will not be

allowed on any ground such as mistake or misunderstanding etc. after the tender has

been recommended or accepted.

7. The tenderers shall have to necessarily quote the rate for services &/or work asked for

in the tender and in E price bid only.

8. Tenderers shall have his registered office with telephone. Tenderer having experience

in similar works and good track record shall be given preference while considering the

tenders. Tenderers shall furnish the date on which the firm was established, the names

of all the partners constituting the firm with their residential addresses and experience

in similar works. Tenderers having telephones at the residence of the proprietor shall

state the same in the tender.

9. Municipal Commissioner Decision will be final and abiding to all for accepting or

rejecting the tender.

10 In case the tenderers will try to do any type of corrupt procedure like writing letters /

e‐mails /phone calls / Personal visits to the officers of the Municipal Corporation or any

one after price bid open will be liable for punishment procedure

11. As per the Bombay Stamp Rules Act 1958, Appendix 1, Article 5, the successful bidder

shall enter in to an Agreement with the Corporation on Rs. 300 Stamp Paper.

12. Bidders shall submit necessary registration certificate like GST number registration

copy & any other if required for execution of such work as per government rules along

with tender document.

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

13. If required tenderer may visit at our Municipal Central Workshop for general idea of

working and requirements of Road Marking Machineries with prior appointment.

Municipal Commissioner, Amdavad reserves the right to accept or reject any or all

tenders without assigning any reason thereof. This Tender notice shall form a part of

contract document. The tenderers are advised to read carefully the “Instructions to

Tenderers” and “Qualification Criteria” contained in the tender documents.

Contractor’s Sign Joint Director (Mechanical)

With seal Central Workshop

Amdavad Municipal Corporation

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

AMDAVAD MUNICIPAL CORPORATION

CENTRAL WORKSHOP

INSTRUCTIONS TO SUPPLIERS

1.0 Amdavad Municipal Corporation invites tender for SITC of Mini Automatic Road

marking Machines (Mini Automatic Road marking Machine + Pre Heater Machine)

as per tender specifications, terms‐ conditions and requirements of AMC.

2.0 The requirement of SITC of Mini Automatic Road marking Machines (Mini Automatic

Road marking Machine + Pre Heater Machine) as per tender specifications, terms‐

conditions and requirements of AMC and their detailed technical specifications, scope

of work etc are set out in Appendix 1. Interested and qualified parties, based on

qualification criteria set out in Appendix 2, (Online)are requested to submit

information about bidder and a financial Quotation / price bid in a manner prescribed

in Appendix 3 & 4 (Online). Tenderer has to submit various other details as per

format / details asked for in the Annexure 1 to

3.0 Each Tenderer shall submit only one (1) Bid in response to this Tender Document (TD).

Any Tenderer who submits more than one Bid for the same part will be disqualified.

Each part (For GI & SS metal based) of this tender will be treated as separate.

4.0 Not More than one tender shall be submitted by a contractor or by a firm of contractors.

No two or more concerns in which an individual is interested as a proprietor and / or a

partner & / or director shall submit tender for the execution of the same work / tender.

If they do so all such tender shall be liable to be rejected.

5.0 At any time prior 48 hours to the last date and time of submission of Bids AMC may,

for any reason, whether at its own initiative or in response to clarifications requested

by any Supplier, modify the TD by the issuance of Addenda. All interested tenderer

shall have to check the AMC website. The Bidder shall not transfer the TD to another

interested party. Any reply/changes (if required), will also be declared on above website

6.0 Perpetrations of tender document: Tenderer shall carefully examine the tender

documents and fully inform themselves as to all the conditions and matters, which may

in any way effect the work or the cost Should a Tenderer find discrepancies, error or

omission from the specifications or other documents or should he be in doubt as to their

meaning, he should address query to the concerned authority. Any resulting

interpretation of the tender documents will be issued to all Tenderers as an addenda

corrigendum. Verbal clarification and/or information given by the Tenderer shall not

be binding on the Corporation.

6.1 Earnest Money Deposit (EMD)

6.2 Each Bid (Part) shall be accompanied by EMD as mentioned in tender documents.

6.3 The EMD shall be in the form of a crossed demand draft / Pay Order / Bank Guarantee

in favour of Municipal Commissioner, Amdavad of any Bank mentioned in AMC

circular and payable at Amdavad

6.4 The EMD shall be forfeited in the following cases:

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

(a) If the Tenderer withdraws itʹs Bid during the interval between the Bid Due Date and

expiration of the Bid Validity Period.

(b) If the successful Tenderer fails to provide the Performance Security within the

stipulated time or any extension thereof provided by AMC;

7.0 Performance Security

7.1 The successful Tenderer would be required to submit Performance Security amounting

5% of the order amount in the form of crossed demand draft/ Pay Order in favour of

The Municipal Commissioner, Amdavad on any Bank mentioned in AMC circular and

payable at Amdavad (As per AMC rules) for each of the parts of tender seperately. This

will be returned only after successful completion of contract period.

7.2 Irrevocable Bank Guarantee issued by a Bank mentioned in AMC circular and payable

at Amdavad (As per AMC rules) shall also be acceptable.

7.3 Modification of Documents : Modification of specifications and extension of the closing

date of the tender. If required will be made by an addendum. Notification of addendum

will be published on website only. These shall be signed and shall form a part of tender.

The Tenderer shall not add to or amend the text of any of the documents except in so

far as may be necessary.

8.0 Addenda: Addenda form part of the contract documents and full consideration shall be

given to all addenda in the preparation of tenders. Tenders shall verify the number of

addenda issued, if, any and acknowledge the receipt of all Addenda in the Tender.

Failure to do so may cause the Tender to be rejected.

9.0 The Bid shall remain valid for a period not less than 120 days from the date of opening

of tender i.e. technical bid (bid validity period). AMC reserves the right to reject any

Bid, which does not meet this requirement. In exceptional circumstances, prior to expiry

of the original Application Validity Period, AMC may request Applicants to extend the

Application Validity Period for a specified additional period. Applicants not extending

the Application Validity Period when so requested would automatically be

10.0 Earnest Money Deposit (EMD)

11.0 Each Bid shall be accompanied by EMD as mentioned in tender.

12.0 The EMD shall be in the form of a crossed demand draft / Pay Order / Bank Guarantee

in favour of The Municipal Commissioner, Amdavad on any Bank mentioned in AMC

circular only, payable at Amdavad.

13.0 The EMD shall be forfeited in the following cases:

(a) If the Supplier withdraws itʹs Bid during the interval between the Bid Due Date and

expiration of the Bid Validity Period.

(b) If the successful supplier fails to provide the Performance Security within the stipulated

time or any extension thereof provided by AMC;

14.0 Performance Security

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

15.0 The successful Supplier would be required to submit Supply Performance Security

amounting to 5% of the Supply item Order value for procurement for which they are

awarded work in the form a crossed demand draft/ Pay Order in favour of The

Municipal Commissioner, Amdavad on any Bank mentioned in AMC circular payable

at Amdavad which will be returned back on successful completion of one year Units

warranty period.

16.0 Irrevocable Bank Guarantee issued by a Bank mentioned in AMC circular located in

Amdavad, India (as per AMC rules) shall also be acceptable.

17.0 Formats and Signing of Bid

17.1 The Supplier would provide all the information as per this TD. AMC would evaluate

only those Bids that are received in the required format and are complete in all respects.

Each Bid shall comprise the following:

(a) Details of the Supplier in the format set out in Appendix 3‐ Online

(b) Qualification Criteria / Technical bid in the format set out in Appendix 2‐ Online

(c) Financial Quotation/ price bid for SITC of Mini Automatic Road marking Machines

(Mini Automatic Road marking Machine + Pre Heater Machine) as per tender

specifications, terms‐ conditions and requirements of AMC in the format set out in

Appendix 4 in online formats only.

(d) Tenderer has to submit various other details and formats duly self attested and signed

as per Annexure 1 to9.

(f) The Bidder shall duly sign all the sheets of the Tender Document submitted in support

of their online tender.

(h) All bidders are requested to upload technical bid documents, however if they found

any difficulty in uploading, they can submit the same in physical with tender technical

bid (EMD, Tender fee etc) supporting documents. However mandatory items /

documents must be uploaded in e tender.

18.0 The bidder shall seal the Tender fee, EMD and relevant Tender Document submitted in

support of their online tender in envelopes, which shall be clearly marked as SITC of

Mini Automatic Road marking Machine as per tender specifications, terms‐ conditions

and requirements of AMC.

19.0 The Tender Document submitted in support of their online tender shall be initialled by

an authorized signatory of the Bidder or an Individual, as applicable.

20.0 Sealing and Marking of Bid for submission of Physical Tender supporting

21.0 The envelope for EMD ‐Tender fee and relevant supporting documents must be super

scribed with the following information:

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

(a) Name and Address of Tenderer

Tender due date and time

22.0 If the envelope is not sealed and marked as instructed above, AMC assumes no

responsibility for the misplacement or premature opening of the contents of the Bid

submitted and such Bid, may, at the sole discretion of AMC, be rejected.

Tender shall be submitted through E ‐ tendering only. (On line price Bid is

23.0 AMC reserves the right not to respond to any/all queries raised or clarifications sought

if, in their opinion and at their sole discretion, they consider that it would be

inappropriate to do so or do not find any merit in it. The response to the queries shall be

uploaded (if found appropriate and required) on www. amc.nprocure.com

24.0 Bid Due Date

25.0 Bids should be submitted online before 18.00 hours IST on 15th June 2026 in the manner

and form as detailed in this PD. Bid submitted by either Hard copy (not as per format

in TD), facsimile transmission or telex or email or in person will not be accepted and

such tender/s will be rejected.

26.0 AMC may, in exceptional circumstances, and at its sole discretion, extend the above Bid

Due Date by issuing an Addendum. It will be published on website only.

27.0 Opening of Bids and Clarifications

All information must be typed or hand written legibly in English language. All pages

of the pre‐qualification document must be initialled by the applicant. All corrections,

erasures or overwriting, therein, must be initialled by Applicant.

28.0 Technical bid will be opened on 17th June 2026‐ 11.00 hrs onwards AMC would open

the Bids possibly on Bid Opening Date as mentioned above in the ‘General Description

of Work’ for the purpose of evaluation, if there is any change , same will be intimated

29.0 AMC reserves the right to reject any or all Bids not submitted on time and which does

not contain the information/documents as set out in tender.

30.0 To facilitate evaluation of Bids, AMC may, at its sole discretion, seek clarifications in

writing from any Supplier regarding its Bid.

31.0 Evaluation

The details given by the applicants in the pre qualification documents will be evaluated

as per qualifying criteria, Amdavad Municipal Corporation reserves the right to

restrict the list of pre‐qualified applicant to any number deemed suitable by it.

Amdavad Municipal Corporation’s decision for pre‐ qualifying the applicants shall be

final and binding to all.

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

32.0 As part of the evaluation, the Bids shall be checked for responsiveness with the

requirements of the TD and only those Bids, which are found to be responsive, would

be further evaluated in accordance with the criteria, set out in this TD.

33.0 The Bid would be considered to be responsive if it meets the following conditions:

(a) It is received /deemed to be received by the Bid Due Date including any extension

(b) It is signed, sealed and marked as stipulated in tender.

(c) It contains all the information and documents as requested in the TD.

(d) It contains information in formats specified in this TD.

(e) It mentions the validity period as set out in tender.

(f) It provides information in reasonable detail. (“Reasonable Detail” means that, but for

minor deviations, the information can be reviewed and evaluated by AMC without

communication with the Supplier). AMC reserves the right to determine whether the

information has been provided in reasonable detail.

(g) There are no inconsistencies between the Bid and the supporting documents. A Bid that

is substantially responsive is one that conforms to the preceding requirements without

material deviation or reservation. A material deviation or reservation is one (i.) which

affects in any substantial way, the scope, quality, or performance of the project, or (ii.)

which would affect unfairly the competitive position of other Suppliers presenting

substantially responsive Bids.

34.0 AMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; or

(b) At any time, a material misrepresentation is made or discovered; or

(c) The Supplier does not respond promptly and diligently to requests for supplemental

information required for the evaluation of the Bid.

35.0 In case the Bid is found to be responsive, the Bid would be evaluated in accordance with

the Qualification Criteria as set out in Appendix

36.0 In case the Bid is found to be inadequate, AMC may request the Supplier for

modifications to the Bid submitted. As part of the evaluation of the Bid, AMC may also

request the Supplier to submit clarifications.

37.0 The Financial Quotations/ Bid of only those Suppliers, who meet the Qualification

Criteria, would be opened.

38.0 The Supplier offering the lowest quotation for the SITC of Mini Automatic Road

marking Machines (Mini Automatic Road marking Machine + Pre Heater Machine) as

per tender specifications, terms‐ conditions and requirements of AMC would be

declared as the Preferred Supplier for the same.

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

39.0 Tenderer has to submit the technical presentation in support of their technical bid with

all the credentials and salient features of their Units & proposal to enable the more

technical evaluation of the available proposal, if required AMC can ask the tenderer to

show the live working of the Units and based on the performance, AMC can take the

decision for technical evaluation. This will be binding to all the bidder.

40.0 Even though agency is qualifying all the above criteria but found to be poor in

performance, in the opinion of AMC his price bid will not be opened. It is the discretion

of Municipal Commissioner or the Tender Scrutiny Committee to qualify / disqualify

the agency or to open / not to open the price bid of agency.

41.0 AMC may either choose to accept the Quotation of the Preferred Supplier or invite him

for negotiations.

42.0 In case there are two or more Suppliers quoting the same price, AMC may in such case

call all such Suppliers for negotiations and select the Preferred Supplier on the outcome

of the negotiations. The selection in such cases shall be at the sole discretion of AMC.

43.0 In the event of acceptance of the Preferred Supplier with or without negotiations, AMC

shall declare the Preferred Supplier as the Successful Supplier. AMC will notify the

Successful Supplier through a Letter of Award (LoA) that its Bid has been accepted.

44.0 This work will be considered as rate contract for one Year for SITC of Mini Automatic

Road marking Machine as per tender requirements and technical specifications for the

AMC as per tender conditions; as per PD. Rate sanctioned will be fixed for entire one

year RC (Rate Contract) period. During this RC period if AMC needs more SITC of Mini

Automatic Road marking Machines (Mini Automatic Road marking Machine + Pre

Heater Machine, successful bidder has to carry out SITC work at the same approved

rates & terms, if AMC ask to do so. No price escalation will be given during RC period.

Only change in GST, duties, govt. levies will be accepted by AMC & consider for

payment. RC period may be extended for further period of One year by mutual

confirmation. Decision of The Municipal Commissioner Shri, AMC will be final &

binding to all. AMC can order for further / extra quantity, if required during entire RC

45.0 Notwithstanding anything contained in this TD, Municipal Commissioner, AMC

reserves the right to accept or reject any quotation, or to annul the bidding process or

reject all quotations, at any time without any liability or any obligation for such rejection

or annulment, without assigning any reasons thereof.

46.0 Notwithstanding above, the MC‐ AMC, at his discretion, may also split the contract, if

require for timely execution of the work among two of more qualified bidders. MC‐

AMC ʹs decision in this regard shall be final. MC‐ AMC also reserves right to award the

Contract to any of the eligible and qualified suitable Bidder. Splitting of work will be

carried out based on bid capacity, manufacturing capacity, past work experience of the

bidder, time frame for execution of work etc and this shall be binding to all bidders.

Parallel Rate contract, if required, can also be awarded on above basis and will be

binding to all.

47.0 However, if the AMC decided to put an end to the business relations on breach of any

conditions of the contract no such notice shall be necessary and on event of AMC

decided to put an end to the business relations on breach of any conditions of the

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

contract no such notice shall be necessary and on event of AMC deciding to terminate

the business, and the R.C. shall stand terminated with immediate effect.

The R.C. can also be terminated by the MC ‐ AMC in the following circumstances:

1) If the firm is debarred or disqualified or ceases to exist or convicted of any offence.

2) If the quality of the item to be supplied is found not up to the ISI standard /AMC

Specifications (as applicable) and multiple samples are found to be not of standard

3) If supply position of the firm is not satisfactory.

48.0 Whenever under this contract any sum of money is recoverable from the RC Holder

and payable to the MC ‐ AMC, Amdavad, or an officer empowered by him shall be

entitled to recover such sum by appropriating in part of whole the Security Deposit paid

by the Contractor, if a security being insufficient or if no security has been taken from

contractor, then the balance of the total sum recoverable as the case may be deducted

from the sum due to the contractor under this or any other contract.

49.0 If any dispute arises about the contract or any terms of contract, Municipal

Commissioner, AMC shall be the sole arbitration and his decision would be final and

binding to all the parties.

50.0 Units shall be inspected / verified by authorized representative/s of AMC with the

specification of AMC (if required) & on approval same shall be put in working.

51.0 The price escalation or variation clause will not be accepted. Tenderer has to quote the

total price, net including of all taxes & duties etc. and for evaluation and finalization

purpose, the total price will be taken in to consideration. Transportation, Packing,

Forwarding, Insurance charges are included in the indicated price. However any

change in the GST, Govt. statutory levies and taxes etc. will be considered for payment

at actual (for supply work) for which contractor will have to submit necessary

documentary proofs as required by department. No other change will be accepted.

52.0 TAXES AND DUTIES : ‐

Prices quoted must be inclusive of all & all taxes.

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor/

successful bidder is bound to pay any amount of GST prescribed by the Govt. Of India

as per the terms of contract agreed upon during the course of execution of this contract.

During the course of execution of contract, if there is any change in rate of GST (Goods

and Service tax) by the government, the same shall be reimbursed/recovered separately

by AMC, subject to the submission of original receipt /proof for the amount actually

remitted by the successful Tenderer/ Contractor to the competent authority along with

the certificate from Chartered Accountant of contractor/successful bidder certifying that

the amount of GST paid to the government and the same shall be intimated/ submitted/

claimed within 30 (thirty) days from the date of payment.

Remittance of GST within stipulated period shall be the sole responsibility of the

successful bidder/contractor, failing which, AMC may recover the amount due, from

any payable dues with AMC and decision of Municipal Commissioner shall be final

and binding on the contractor/successful bidder in this regards.

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

Further, the non‐payment of GST to the government may lead to the termination of

contract and forfeiture of Security deposit/performance guarantee amount.

2% TDS will be also be deducted as GST TDS. (If Applicable)

If imposition of any new taxes/ duties/levies/cess or any other incidentals etc or any

change in the existing taxes/ duties/levies/cess or any other incidentals etc (Including

GST) and imposed during the course of the contract, the same shall be considered at

actual for payment purpose. Necessary documents shall be submitted by tenderer as

required by AMC.

53.0 The technical specification and scope of work for SITC of Mini Automatic Road marking

Machines (Mini Automatic Road marking Machine + Pre Heater Machine) as per tender

specifications, terms‐ conditions and requirements of AMC is given in Appendix

however bidder are advice to personally visit the AMC, Central Workshop for better

understanding of requirement and working of Units.

54.0 EXTENSION FOR DELAY.

If the supply is delayed by:

a) Force Majeure.

b) Abnormally bad weather, or

c) Serious loss or damage by fire

d) Civil commotion or strike or lock out of their principal workshop.

Any other cause which is beyond the contractorʹs control then upon the happening of

any such event causing delay, the contractor shall immediately inform in writing to the

Dy. M.C. (Central Workshop) but at the same time his best endeavours to make good

the delay. The Dy. M.C. (Central Workshop) in such event can take the final decision

regarding the late delivery penalty for such cause.

55.0 The contractor must follow all the rules and regulations pertaining to the work, labour

56.0 PAYMENTS DUE FROM CONTRACTOR.

The Municipal Commissioner shall be entitled to recover costs, damages, or expenses

for which under the contract, the contractor is liable to the Amdavad Municipal

Corporation from any money due or becoming due to the contractor under the contract

or Municipal Commissioner will have the liberty to recover the amount from the

57.0 Payment Terms: ‐

As mentioned in Appendix‐1

58.0 PQ criteria are mentioned in Appendix‐2.

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

59.0 The MC ‐ AMC shall, in addition to his powers under other clauses to terminate the

contract, have powers to terminate his liability there under of the time by giving one

month’s (or such shorter period as may be mutually agreed) notice in writing to R.C.

holder of his desire to do so and upon expiry of the notice, the contract shall be

terminated without prejudice to the right accrued to the date of the termination.

60.0 This tender is for finalising supply – cum rate contract for SITC of Mini Automatic Road

marking Machines . If AMC wish to place order to technically qualified agency/s based

on L1 rate for Mini Automatic Road marking Machine same will be binding to all

tenderer. Decision of quantity etc. shall be at sole discretion of AMC. It shall be binding

to all bidders.

61.0 Successful bidder has to use all virgin material for fabrication/ manufacturing of the

ordered item/ material and has to submit all necessary proofs like Invoice copies of

material purchased, test reports etc as per AMC requirements.

62.0 The Municipal Commissioner, Amdavad Municipal Corporation reserves the right to

reject all or any of the tender including the lowest tender or part of the tender which in

the judgment of the Municipal Commissioner, Amdavad Municipal Corporation does

not appear to be in the best interest of Amdavad Municipal Corporation and the

contractor shall have no cause of action or claim against the Amdavad Municipal

Corporation, its officers, employees, successors, or assignees for rejection of his tender

63.0 Tenderer has to submit all the relevant information likes;

 Company & Model details for Units quoted

 Availability of local service point.

 Warranty conditions

 Detailed client list to which such type or other type of Mini Automatic Road

marking Machine have been supplied by them.

 Details of Technical experience of tenderer (Supply work)

 Performance certificates as per tender requirements.

64.0 Special Conditions

a) The bidder has to make the invoices in the name of AMC.

b) Bidder has to instruct the dealers to render after sale service for the supplies

made, and copy of the same to be enclosed with bid if service will be provided

through dealer network. Even in such circumstances all liabilities will rest on

c) On failure of L1 to show the technical presentation &/or live‐ actual working

performance (if asked by AMC) of the Units for technical approval of bid his

tender will be rejected. AMC can ask the Lowest &/or other qualified bidder/s

to submit the Sample unit for checking / verifying the same with tender

specifications and actual requirement‐ working, before finalizing the bid. On

failure of L1 for approval of sample / execution of order the L2 shall be invited

for negotiation and further formalities (as above) if required.

d) The tenderer must quote for complete job. The tenderer that does not include

the complete job as specified in schedule of tender (specification, etc.) will be

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

rejected. The successful bidder shall be responsible for any fault, shortfall in the

units proposed in the tender etc or any other requirement which is mandatory

for the completion of successful equipment manufacturing.

e) financial evaluation will be carried out for machine i.e. Lowest bidder will be

evaluated based on price quoted item. However based on requirement, AMC

will decide final quantity of Mini Automatic Road marking Machines . Any

variation / change in quantity for Mini Automatic Road marking Machine will

be binding to all bidders.

f) The tenderer should see that the design of equipment should be such that which

comply all prevailing RTO/any other Govt authority norms (if any) in

Ahmedabad city for such type of Vehicles / machines.

g) Tenderer has to design the machines as per the requirements of AMC; keeping

in mind the RTO / other Govt. agencies norms applicable in City of Ahmedabad

for such type of Vehicles and according to the same they have to supply the

fully built unit to AMC, Central workshop. Failure at any part will be

contractorʹs responsibility and will have to bear the cost.

h) The successful tenderer will be fully responsible for the safety and security of

the Units when in their possession during the delivery, testing, commissioning

i) Successful bidder has to provide training to AMC staff / staff authorised by

AMC for min. days at different working sites in Ahmedabad as per AMC

j) During warranty period successful bidder has to render preventive &

breakdown maintenance services timely to keep machines on road.

k) This is subject to the jurisdiction of the competent court of Amdavad only. In

case of any claim, dispute of difference arising in respect of a contract, the cause

action thereof shall be deemed to have arisen in Amdavad and all legal

proceedings in respect or any such claim, dispute or difference shall be

instituted in a competent court in jurisdiction of Amdavad city only.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop

Amdavad Municipal Corporation

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

AMDAVAD MUNICIPAL CORPORATION

CENTRAL WORKSHOP

Procurement Requirement & Specifications of SITC of Mini Automatic Road marking

Machines (Mini Automatic Road marking Machine + Pre Heater Machine) as per tender

specifications, terms‐ conditions and requirements of AMC.

The number of SITC of Mini Automatic Road marking Machines (Mini Automatic Road

marking Machine + Pre Heater Machine) as per AMC tender specifications and conditions

is 3 Nos. (set) as mentioned in tender. However, actual number of procurement will be at the

sole discretion of AMC.

Tender Validity period

The Validity period is 120 days from the date of technical bid opening.

The tenderer should see that the design of equipment should be such that which comply all

prevailing RTO/any other Govt authority norms (if any) in Ahmedabad city for such type of

Vehicles / machines.

Tenderer has to carry out SITC of Mini Automatic Road marking Machines as per the

requirements‐ specifications of AMC; otherwise it will not be accepted.

Procurement period (i.e. Delivery Period)

The total procurement period is 45 (or as per delivery schedule mentioned in supply order)

days. Other wise late delivery will be considered for such delay period.

Delivery Schedule

Delivery Schedule & Rate contract period.

As per requirement AMC will give delivery schedule (if delivery required in staggered

manner/delay) to the successful bidder. The price quoted as per Appendix 4, will be valid for

the entire procurement period, which will be binding to the supplier. Further this rate contract

will be valid for one year from the date of purchase order during which if AMC requires extra

quantity, same shall be supplied by contractor at same approved rate and terms conditions.

However, actual number of procurement will be at the sole discretion of AMC.

Delivery location: Amdavad, Gujarat at site specified by AMC

For supply of Units, preferably after satisfactory Delivery & commissioning at our central

workshop; AMC / at site within 30 days.

Transit Insurance

The Supplier is responsible for transit and all other insurances (if required) till the equipments

are delivered at the location mentioned in the Procurement Order.

The Supplier warrants that the Goods supplied under this Contract are new, unused, of the most

recent or current models and those they incorporate all recent improvements in design and

materials unless provided otherwise in the Contract. The Supplier further warrants that all

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

Goods supplied under this Contract shall have no defect arising from design, materials or

workmanship (except when the design and/or material is required by the Purchaserʹs

Specifications) of from any act or omission of the Supplier, that may develop under normal use

of the supplied Goods in the conditions prevailing in the country of final destination.

This warranty shall remain valid for 12 months after the Goods or any portion thereof as the

case may be, have been delivered to and accepted at the final destination indicated in the

Contract or as specifically mentioned in the work order.

The Purchaser shall promptly notify the Supplier in writing of any claims arising under this

warranty. Upon receipt of such notice, the Supplier shall, within 15 days and with all reasonable

speed, repair or replace the defective Goods or parts thereof, without cost to the Purchaser.

If the Supplier, having been notified, fails to remedy the defect(s) within the period specified

above, the Purchaser may proceed to take such remedial action as may be necessary, at the

Supplierʹs risk and expense and without prejudice to any other rights which the Purchaser may

have against the Supplier under the Contract.

PERFORMANCE GUARANTEE.

As a contract security, the contractor shall furnish separate performance guarantee in the form

of Bank Guarantee or by Demand draft/ pay order within 15 days from the date of order for the

amount at least 5 % of the ordered amount from any bank mentioned in AMC circular and

made payable to the ʺMunicipal Commissioner, Amdavad Municipal Corporationʺ. Payable at

The performance guarantee shall be returned to the contractor without any interest on the

successful completion of the warranty period. When the contract ceases to be under any

Items supplied by contractor must have minimum warranty of 12 months from the date of

commissioning against any manufacturing defects etc.

Notwithstanding the provisions of tender, the Supplier shall not be liable for forfeiture of its

performance security, liquidated damages or termination for default, if and to the extent that,

its delay in performance or other failure to perform its obligations under the Contract is the

result of an event of Force Majeure.

For purposes of this Clause, ʺForce Majeureʺ means an event beyond the control of the Supplier

and not involving the Supplierʹs fault or negligence and not foreseeable. Such events may

include, but are not limited to, acts of the Purchaser either in its sovereign or contractual

capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing

of such conditions and the cause thereof. Unless otherwise directed by the Purchaser in writing,

the Supplier shall continue to perform its obligations under the Contract as far as is reasonably

practical, and shall seek all reasonable alternative means for performance not prevented by the

Force Majeure event.

TAXES AND DUTIES: ‐

Prices quoted must be inclusive of all & all taxes.

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor/ successful

bidder is bound to pay any amount of GST prescribed by the Govt. Of India as per the terms of

contract agreed upon during the course of execution of this contract.

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

During the course of execution of contract, if there is any change in rate of GST (Goods and

Service tax) by the government, the same shall be reimbursed/recovered separately by AMC,

subject to the submission of original receipt /proof for the amount actually remitted by the

successful Tenderer/ Contractor to the competent authority along with the certificate from

Chartered Accountant of contractor/successful bidder certifying that the amount of GST paid to

the government and the same shall be intimated/ submitted/ claimed within 30 (thirty) days

from the date of payment.

Remittance of GST within stipulated period shall be the sole responsibility of the successful

bidder/contractor, failing which, AMC may recover the amount due, from any payable dues

with AMC and decision of Municipal Commissioner shall be final and binding on the

contractor/successful bidder in this regards.

Further, the non‐payment of GST to the government may lead to the termination of contract and

forfeiture of Security deposit/performance guarantee amount. 2% TDS will be also be deducted

If imposition of any new taxes/ duties/levies/cess or any other incidentals etc or any change in

the existing taxes/ duties/levies/cess or any other incidentals etc (Including GST) and imposed

during the course of the contract, the same shall be considered at actuals for payment purpose.

Necessary documents shall be submitted by tenderer as required by AMC.

The bidder will specify, make arrangement (all expenditures will be bear by tenderer) for

inspection of Mini Automatic Road marking Machines by AMC &/or Third Party (if required)

along with AMC, before delivery at factory/depot site. Inspection and commissioning of Mini

Automatic Road marking Machines will also be carried out at Amdavad at site specified by

AMC (if required). If any discrepancy is found in the material supplied and technical

specifications approved, the same lot shall be rejected and bidder will collect rejected material

within seven days. No claim for the rejected material shall be entertained.

Liquidated damages for delay

Supplier in accordance with the schedule specified in the tender shall make delivery of the

An unexcused delay by the supplier in the supply of its delivery obligations, supplier will be

hold liable and AMC can take actions to forfeit of his performance security, imposition of

liquidated damages and/or termination of the contract by default.

If the supplier fails to deliver any or all of the equipments within the said period, AMC shall

deduct from the contract price as liquidated damages. (Late delivery penalty) It will be

calculated on the basis of delayed days for delayed quantum (delayed work amount) of work

and rate of calculation will be 2% per month of delivery price will be recovered from the supplier

without any reference to the supplier. The amount of Liquidated damages will be however

subject to the maximum of 10% of the total contract sum.

However, Delay in excess of one hundred (100) days after completion of delivery period may

be cause for termination of contract and forfeiture of all security for performance. Final decision

in this regards shall be taken by Dy.M.C (Workshop) and binding to the successful bidder.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation.

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

AMDAVAD MUNICIPAL CORPORATION

CENTRAL WORKSHOP

Appendix – 1 (Continue)

Tender No. 04/2026‐27

TECHNICAL SPECIFICATIONS

Tender Name :‐ SITC of Mini Automatic Road marking Machines (Mini Automatic Road

marking Machine + Pre Heater Machine) as per tender specifications, terms‐ conditions

and requirements of AMC.

(Photo & Drawing is for reference and Idea only, Tenderer has to submit design, photos &

and Drawing which shall matches the minimum specifications / requirements of tender)

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

Mini Automatic Road marking Machines (Mini Automatic Road marking

Machine + Pre Heater Machine) (Thermoplastic)

Technical specifications

The road marking machine shall be capable enough to delineate diverse traffic lines on blacktop or

concrete surface in order to offer guidance and information to motorists and pedestrians. Its shall

be capable of providing the different design and sizes of the marks on road in addition to safety

signs. machine shall be having high‐efficiency and flexibility. It should have serve long distance

and continuous line marking work.

Mini Automatic road marking machine

Following are the minimum requirement & technical specifications for mini automatic road

marking machine (Thermoplastic).

Only manufacturers or their authorised distributors can quote

A) Engine : automotive engine with electric start and optional recoil start not less than

HP power (having latest emission norms applicable in ahmedabad city)

B) Wheels: Four wheel system with steering

a. Hydrostatic drive with single motor and adaptive distribution for jerk free

motion. Gas manual control system

b. Operational speed 0‐2 kmph

c. Dry running speed upto 8 kmph

d. Mechanical brakes

D) Motion control: forward backward control system hand operated for direction control

at the hands of the operator.

E) Electricals : all safety lights and horns etc of automotive grade

F) Heating system : ISI approved LPG system

1. Calibratable LPG system with automatic temperature control by a digital plc and

digital display of temperature.

G) Tank capacity : not less than 175 kgs. Air jacketed tank .

H) Glass bead dispension : Drop on type for road marking. calibrated electromechanical

glass bead dispenser with minimum dispersion of 250gms /sqm

I) Screed shoes: pneumatic fixed thickness shoes with minimum thickness set at 2.5mm

. No provision for thickness reduction should be given.

Two shoes of width 10 cm and 15 cm and 20 cm to be provided. Pneumatically

activated shoes shall be provided.

J) Steering : Heavy duty manual steering for firm operation.

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

K) Hydraulic System : Hydraulic pump attached to axial piston pump for paint tank

stirrer and rear wheel drive. Complete hydraulic power pack with 30 litres tank,

standard filter system, and oil cooling system.

L) Computer : plc controller with preset programs as per IRC 35: 2015 for centre and

edge/ kerb lines. Further it shall be provide with skip line control device for screed

Following are preferable brands of mentioned brand:‐ Easyline 400 of Hoffman/

Borum/Mrl/Sbrmm/ Asian / pragati make only.

Hydraulic Thermoplastic PRE ‐ HEATER

Following are the minimum requirement & technical specifications for Hydraulic

Thermoplastic PRE ‐ HEATER.

Only manufacturers or their authorised distributors / dealer can take part.

A) Engine : automotive Air Cooled engine 8 HP Grieves engine electric start

B) Paint Tank capacity : min. 500 kgs

C) Agitator : Hydraulic stirrer with quality & reputed Hydraulic motor. It shall have

proper design like Butterfly spiral agitator for uniform mixing and true intermix glass

bead density. It shall be Maintenance free.

D) Temperature Gauge : One heavy duty gauge to monitor heating process.

E) Material Preparation time : 30‐45 min (depending material specifications too)

F) Heating System : All safety standards as per IS shall be provided.

G) Structural Design : Chassis and Main frame shall be made of low carbon channels

H) Hydraulic Pump : Rexroth / Dowty appx. 14 cc

 All raw materials shall be as per Indian standard (as / if available).

 WORK TESTING;

The successful tenderer shall make arrangement for testing/ demonstration of the fully built

unit both at the works of manufacturer (if required) and at the Municipal site (as may be

required). The tenderer shall issue a test certificate for the performance of the Water System.

 Drawings, service manual of the machine would be given along with the supplies. This

must be indicated in affirmative in the covering letter along with the tender documents.

 Inspection of the fully built unit will be done by Joint Director (Mech.) and / or his

authorised representative and during inspection if any minor modification/suggestion

recommended for better working of the system, same shall be implemented by contractor.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

AMDAVAD MUNICIPAL CORPORATION

CENTRAL WORKSHOP

QUALIFICATION/ELIGIBILITY CRITERIA

Following are the minimum requirement for Qualifying in the Technical bid of the tender

A. The tendering Firm/Company should be duly registered. Provide Certificate of

Registration. (GST / IT etc.) Tenderer must be having GST registration. Registration

documents must be submitted with tender.

B. The tenderer should be the manufacturer & / or supplier of Mini Automatic Road marking

Machine or should be the Authorised dealer/Distributor of the manufacturer. If the

tenderer is Authorised dealer/Distributor of the manufacturer, a latest Authority letter

with the manufacturers’ credentials. should be submitted. Notarized proof shall be

submitted with the bid.

C. Certificate from Chartered Accountant about turn over must be attached.

D. Financial Criteria:

The Tenderer should meet the financial criteria as set out below:

a. The Tenderer should submit data for the F.Y. 2022~2023, 2023~2024 and 2024~2025 year.

CA certificate must also be attached with tender. The tenderer should have average annual

turnover of atleast 30% of Estimated value (which is Rs. 53.10 Lakhs) of tender. The

Average Annual financial turnover of the tenderer during the last 3 financial years, ending

31/03/2025 should be at least Rs.16.00 Lakhs (Sixteen Lakhs only).

E. Work Experience:

For Manufacturer/Supplier/ Tenderer

Experience Criteria for manufacturer / tenderer of such type of Mini Automatic Road

marking Machine shall be as below :

1. The tenderer must be a manufacturer of automatic machines with a proven track record

of not less than 5 years for automatic machine of same or bigger size.

2. The tenderer would have to submit a copy of tax invoice with customers name and

contact details for dept Assessment / feedback. The invoice shall be verified and attested

by the tenderer.

3. Incase the customer is a foreign entity / email of the customer needs to be furnished

with shipping bill copy

4. Tenderer must be having experience as supplied or provided under project work

(directly / indirectly) of such type of Mini Automatic Road marking Machine in any

Municipal Corporation/ ULBs / Government / govt. undertaking etc. in last 7 years

ending 30‐04‐2026 as below. All necessary documentary evidence shall be submitted

along with the tender.

a. Three similar works which should not be less than 40% of amount / quantity (i.e. supply

of 1 Machine or work amount Rs.21.20 Lakh ) of the estimated work of this tender

b. Two similar works which should not be less than 50% of amount / quantity (i.e. supply

of 2 Machine or work amount Rs. 26.50 Lakh) of the estimated work of this tender

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

c. One similar works which should not be less than 80% of amount / quantity (i.e. supply

of 2 Machine or work amount Rs. 42.50 Lakh ) of the estimated work of this tender

Similar work means experience as machine supplied or provided under project work (directly

/ indirectly) for such type of Road Marking Machineries Mini Automatic Road marking Machine

of capacity as per tender specifications or above in any Municipal Corporation/ ULBs /

Government / govt. undertaking etc.

The tenderer shall furnish a satisfactory work performance certificate from the past/ current

purchasers/customers with details & itʹs working together with self‐attested copies of purchase

order/s received from those client/s.

F. The tenderer shall furnish a satisfactory performance certificate from the past purchasers

for at least 1 Nos. for supply & its working together with self‐attested copies of purchase

orders received from those client for similar work(direct / indirect).

G. The tenderer shall furnish the list of Municipal corporations /ULBs /Institutions / Govt.

with Address & Tel. no. to whom equipments have been supplied(direct / indirect)..

H. Certificate from Chartered Accountant about turn over and past three years’ Audited

financial statements attached.

I. Tenderer (if not manufacture of the product / item) must have to submit authority letter /

authorization letter to participate in this tender for SITC of Mini Automatic Road marking

Machine from machine manufacturer along with back up guarantee for timely execution

of the supply order & prompt after sales service.

J. Disqualification

Disqualification Even though the Applicants meet the above criteria, they are subject to be

disqualified if Applicant or any of its constituent partners have: ‐ Made misleading or false

representation in the forms, statements, and attachments submitted; or ‐ Been debarred or

terminated or blacklisted (and effect is continue on due date of this tender) by Central

Govt. organization / State Govt. organization / AMC / Any Municipal Corporation / ULBs

In case of a proprietary firm, partnership, private ltd, limited firm the following are the

disqualification in case of failure to disclose information by partners or the proprietor:

(i) If, any of the directors, partners or the proprietor is debarred / blacklisted by Central

govt. organization / State Govt. organization / ULB / Any Municipal Corporation / AMC

or any other Agency of Government of India or any of the State Government.

(ii) If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offences under any Indian laws.

(iii) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

However; merits of such actions will be reviewed by Municipal Commissioner; AMC

(If need be) and can take decision accordingly and after review which will be final &

binding to all tenderer.

Note: The experience as sub contractor shall not be considered.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

Details of Tenderer

1. (a) Name of Tenderer

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

2. Brief description of the Tendererʹs main lines of business.

3. Details of individual(s) who will serve as the point of contact / communication for

AMC with the Tenderer:

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

4. Name, Designation, Address and Phone Numbers of Authorised Signatory of the

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

5. Details of the equipment supplied as per Clause 1.0, Appendix

• Specification

• Dimensional Details with drawing

• Brief description of Model

• Delivery Schedule of each model

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

Financial Quotation for the SITC of Mini Automatic Road marking Machines (Mini

Automatic Road marking Machine + Pre Heater Machine) as per tender specifications, terms‐

conditions and requirements of AMC.

Compulsory ONLINE

The Municipal Commissioner

Amdavad Municipal Corporation.

Mahanagar Seva Sadan.

Sub :‐ Financial Quote for SITC of Mini Automatic Road marking Machines (Mini Automatic

Road marking Machine + Pre Heater Machine) as per tender specifications, terms‐ conditions

and requirements of AMC.

Dear Sir/Madam,

We, hereby, having reviewed and fully understood all the terms and conditions of this

Procurement Document, submit our financial quote for the supply of following equipment for

your evaluation. The price quoted includes packing, forwarding charges, insurance, all taxes

and duties etc. Delivery will be made at Amdavad, Gujarat at site specified by AMC and will

be as per tender terms of Appendix 1 of the Procurement Document.

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in

our Quotation we hereby represent and confirm that our Quotation is unconditional in all

respects and we agree to the terms of this Procurement Document.

Part A : SITC of Road Marking Machineries (Mini Automatic Road marking Machine + Pre

Heater Machine) as per tender specifications, terms‐ conditions and requirements of

Sl Details Financial Quantity Total Amount

No. Quote PER Rs.

A SITC of Mini Automatic Road 03 set

marking Machineries (Mini

Automatic Road marking Machine

+ Pre Heater Machine = 1 set) as per

tender specifications, terms‐

conditions and requirements of

3 Other Taxes and Duties If any.

4 Transportation

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

Please provide information on applicable fields.

The price quoted above is net including all taxes and duties. Packing, Forwarding, Entry tax,

Insurance charges are included in the indicated price. The prices are fixed and firm and are

inclusive of all applicable taxes and duties as may be statutorily applicable.

Tenderer whose total price found as above found lowest will be considered as first lowest

Yours faithfully,

For and on behalf of (Name of Supplier)

Duly signed by the Authorised Signatory of the Supplier

(Name, Title and Address of the Authorised Signatory)

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

I / We agree that all the clause, information mentioned in this tender document are correct as

per my knowledge and I / We have read and understood all the terms and conditions mentioned

in document carefully . I / We abide to agree and follow to the terms and conditions stated in

I/We agree that we have no objection if inquiries are made about our works, its related areas

and any other inquiry regarding all details, projects and works listed by us in the pre‐

qualification document at any state.

Date:‐ Name of Tenderer:‐

Place:‐ Sign / Stamp

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

General Information:

All individual firms are requested to complete the information in this form. Individual

information should be provided for all owners, directors or applicants that are partnerships

public / Pvt. Ltd. or individually owned firms.

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

4 Local office address (if any):

5 Authorised Person :

6 Mobile: Contact:

7 Landline: Contact:

8 Facsimile: Fax:

10 Place of incorporation / registration: Year of incorporation / registration:

11 Main lines of business:

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Audited financial statements :

Attach self attested copy

‐ Bidder shall furnish Turnover certificate for financial year 2022‐2023, 2023‐24 & 2024‐

25. Separate CA certificate shall be submitted.

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History of litigation & Black listing :

Applicant should provide information on any history of litigation or arbitration & Black listing

resulting from contracts with Any Municipal corporation, ULBs, Central Govt, State Govt, Govt

Year Award for / or Name of Client, cause Disputed Validity Period

Against of Litigation and amount in

applicant matter of dispute & Rupees

Note: If the information to be furnished in this schedule is not given and come to the knowledge

of AMC subsequently it will result in disqualification of the bidder.

Also submit latest status along with documentary evidences.

Signature in the seal of the Company

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Photographs of Partners / Managing Director / Proprietor / Directors / Power of attorney

1 I/We agree that the decision of the Amdavad Municipal Corporation in pre‐

qualification/selection of applicants/contractor, Phasing of work and in any other

project related matter, will be final and binding to the me/us.

2 All the information and date furnished herewith are correct to my/our best of

3 I/We agree that I/we have no objection if inquiries are made about our works, its related

areas and any other inquiry regarding all details, projects and works listed by us in the

pre‐qualification document at any state.

Signature with seal of the company

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DECLARATION OF THE CONTRACTOR :

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the

local conditions regarding scope of work, all materials and labour on which I / We have based

my / our rates for this tender. The specifications and leads on this work have been carefully

studied and understood before submitting this tender. I / We undertake to use only the best

materials approved by the Engineer in charge or his duly authorized representative during

execution of the work and to abide by the decision of AMC.

Signature in the seal of the Company

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

AFFIDAVIT * Rs. 300 Stamp / Value as per new norms :

DECLARATION OF THE CONTRACTOR :

1.0 I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false

information, corporation is entitled to take any civil & criminal punitive action against

2.0 The undersigned also hereby certifies that neither our firm M/s

_______________________ _____________________ nor any of its constituent partners,

directors etc have abandoned any work in India nor any contract awarded to us for such

works has been rescinded. Our firm is also not black listed by any Central govt.

organization / State Govt. organization / ULB / Any Municipal Corporation / AMC or

any other Agency of Government of India or any of the State Government.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

Government, or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the AMC to verify our statements or

our competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the AMC.

5.0 The AMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our bankers

and clients regarding any financial and technical aspects. This Affidavit will also serve

as authorization to any individual or Authorized representative of any institution

referred to in the supporting information, to provide such information deemed

necessary and requested by you to verify statements and information provided in the

Tender or with regard to the resources, experience and competence of the Applicant.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the

local conditions regarding scope of work, all materials and labour on which I / We have based

my / our rates for this tender. The specifications and leads on this work have been carefully

studied and understood before submitting this tender. I / We undertake to use only the best

materials approved by the Engineer incharge or his duly authorized representative during

execution of the work and to abide by the decision of AMC.

Signed by the Authorized signatory of the firm

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Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non‐judicial stamp Paper of

amount as per latest rules and duly notarized.

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Format for Bank Guarantee for Bid Security (EMD)

B.G. No. Dated:

1. In consideration of you, *****, having its office at *****, (hereinafter referred to as the

“Authority”, which expression shall unless it be repugnant to the subject or context

thereof include its, successors and assigns) having agreed to receive the Bid of

…………………… (a company registered under the Companies Act, 1956) and having

its registered office at……………………… (hereinafter referred to as the “Bidder” which

expression shall unless it be repugnant to the subject or context thereof include its/their

executors, administrators, successors and assigns), for the ***** Project on basis

(hereinafter referred to as “the Project”) pursuant to the Document dated ……………

issued in respect of the Project and other related documents including without

limitation the draft concession agreement (hereinafter collectively referred to as

“Bidding Documents”), we (Name of the Bank) having our registered office

at……………………… and one of its branches at …………………….. (hereinafter

referred to as the “Bank”), at the request of the Bidder, do hereby in terms of Clause of

the Tender Document, irrevocably, unconditionally and without reservation guarantee

the due and faithful fulfilment and compliance of the terms and conditions of the

Bidding Documents (including the entire tender Document) by the said Bidder and

unconditionally and irrevocably undertake to pay forthwith to the Authority an amount

of Rs. ***** (Rupees ***** only) (hereinafter referred to as the “Guarantee”) as our

primary obligation without any demur, reservation, recourse, contest or protest and

without reference to the Bidder if the Bidder shall fail to fulfil or comply with all or any

of the terms and conditions contained in the said Bidding Documents.

2. Any such written demand made by the Authority stating that the Bidder is in default

of the due and faithful fulfilment and compliance with the terms and conditions

contained in the Bidding Documents shall be final, conclusive and binding on the Bank.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and

payable under this Guarantee without any demur, reservation, recourse, contest or

protest and without any reference to the Bidder or any other person and irrespective of

whether the claim of the Authority is disputed by the Bidder or not, merely on the first

demand from the Authority stating that the amount claimed is due to the Authority by

reason of failure of the Bidder to fulfil and comply with the terms and conditions

contained in the Bidding Bid Document ‐ for . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . .Tender Name . . . . . . . . . . . . . . . . Documents including failure of the said Bidder

to keep its Bid open during the Bid validity period as set forth in the said Bidding

Documents for any reason whatsoever. Any such demand made on the Bank shall be

conclusive as regards amount due and payable by the Bank under this Guarantee.

However, our liability under this Guarantee shall be restricted to an amount not

exceeding Rs. ***** (Rupees ***** only).

4. This Guarantee shall be irrevocable and remain in full force for a period of 180 (One

Hundred eighty days) days from the Bid Due Date inclusive of a claim period of

(sixty) days or for such extended period as may be mutually agreed between the

Authority and the Bidder, and agreed to by the Bank, and shall continue to be

enforceable till all amounts under this Guarantee have been paid.

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5. We, the Bank, further agree that the Authority shall be the sole judge to decide as to

whether the Bidder is in default of due and faithful fulfilment and compliance with the

terms and conditions contained in the Bidding Documents including, inter alia, the

failure of the Bidder to keep its Bid open during the Bid validity period set forth in the

said Bidding Documents, and the decision of the Authority that the Bidder is in default

as aforesaid shall be final and binding on us, notwithstanding any differences between

the Authority and the Bidder or any dispute pending before any Court, Tribunal,

Arbitrator or any other Authority.

6. The Guarantee shall not be affected by any change in the constitution or winding up of

the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or the

Bank with any other person.

7. In order to give full effect to this Guarantee, the Authority shall be entitled to treat the

Bank as the principal debtor. The Authority shall have the fullest liberty without

affecting in any way the liability of the Bank under this Guarantee from time to time to

vary any of the terms and conditions contained in the said Bidding Documents or to

extend time for submission of the Bids or the Bid validity period or the period for

conveying acceptance of Letter of Award by the Bidder or the period for fulfilment and

compliance with all or any of the terms and conditions contained in the said Bidding

Documents by the said Bidder or to postpone for any time and from time to time any of

the powers exercisable by it against the said Bidder and either to enforce or forbear from

enforcing any of the terms and conditions contained in the said Bidding Documents or

the securities available to the Authority, and the Bank shall not be released from its

liability under these presents by any exercise by the Authority of the liberty with

reference to the matters aforesaid or by reason of time being given to the said Bidder or

any other forbearance, act or omission on the part of the Authority or any indulgence

by the Authority to the said Bidder or by any change in the constitution of the Authority

or its absorption, merger or amalgamation with any other Bid Document‐ for . . . . . . . .

of Gujarat person or any other matter or thing whatsoever which under the law relating

to sureties would but for this provision have the effect of releasing the Bank from its

such liability.

8. Any notice by way of request, demand or otherwise hereunder shall be sufficiently

given or made if addressed to the Bank and sent by courier or by registered mail to the

Bank at the address set forth herein.

9. We undertake to make the payment on receipt of your notice of claim on us addressed

to [name of Bank along with branch address] and delivered at our above branch which

shall be deemed to have been duly authorised to receive the said notice of claim.

10. It shall not be necessary for the Authority to proceed against the said Bidder before

proceeding against the Bank and the guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which the Authority may have

obtained from the said Bidder or any other person and which shall, at the time when

proceedings are taken against the Bank hereunder, be outstanding or unrealised.

11. We, the Bank, further undertake not to revoke this Guarantee during its currency except

with the previous express consent of the Authority in writing.

12. The Bank declares that it has power to issue this Guarantee and discharge the

Tender No_ 04 _ SITC of Road Marking Machineries - 2026-277

obligations contemplated herein, the undersigned is duly authorised and has full power

to execute this Guarantee for and on behalf of the Bank.

13. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted

to Rs. *** (Rupees ***** only). The Bank shall be liable to pay the said amount or any part

thereof only if the Authority serves a written claim on the Bank in accordance with

paragraph 9 hereof, on or before [*** (indicate date falling 180 days after the Bid Due

Signed and Delivered by ………………………. Bank

By the hand of Mr./Ms. …………………….., its ………………….. and authorised official.

(Signature of the Authorised Signatory)

(Official Seal)

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