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Tender Value
₹13.0 L
EMD Value
₹13,008
Closing Date
6 Feb 2026, 6:00 pmClosed
Similar tender results from the same govt authority in the past 3 years.
Executive Engineer
Hiring of latest diesel model closed body AC vehicle with driver for O&M for 24 hr. /3000 Km Per Month at Dhasa SDn under Gadhada Division for the Period of Two Year.(With GPS system)
269173
GDN/Tech-3/Store 50-03 DT 05.01.2026
Open
Electrical
Botad
18 documents required · 14 mandatory · 4 optional
₹1,180
Yes
PGVCL GADHADA
₹13,008
Yes
27 Jan 2026
27 Jan 2026
27 Jan 2026
6 Feb 2026
27 Jan 2026
2 Estimated cost in Rs. 1300800/-
3 Tender Fee in Rs. ( non-refundable) 1180/-
4 Payment of tender fees at GADHADA Division / Circle
office cash counter from Dt.27/01/2026@ 11:00 Hrs. to - NA
DT.06/02/2026@ 16:00Hrs. ONLINE tender Copy will be
DOWNLOAD from N PROCURE SITE only, during the
time limit mention here.
Earnest Money Deposit amount in Rs.
5 (Payment through DD
(1 % of Tender Amount)
6 On line ( e-tendering ) tender / offer 27/01/2026up to
submission last Date 06/02/2026 up to 18:00 hours only 06/02/202618:00 hr
(This is mandatory )
7 Date & Time for pre bid meeting ( If Required) -NA -
8 Physical submission of MONEY RECIPTE COPY OR DD 11/02/2026 up to 18:00
(TENDER FEE + EMD), last Date: 11/02/2026up to 18:00 hr
hours. By RPAD or SPEED POST only
09 Date of opening of Technical Bid at Date 12/02/2026 @ 12/02/2026on 11.00 hr if
11:00 hours (if possible) Possible
10 Date of on line opening of Price bid, Date 13/02/2026 @ 13/02/2026 On 11:00 hr if
11:00 hours (if possible) Possible
11 Validity of Bid 120 Day
Superintending /Executive Engineer
Name of Circle/Division__Gadhada_
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 2 |
GENERAL INFORMATIOS FOR BIDDERS
1.1 The "PGVCL" shall mean the Superintending/Executive Engineer __Gadhada__
Circle/Division, PASCHIM GUJARAT VIJ COMPANY LTD., having its corporate
office at Nanamava Main Road, Laxminagar, and Rajkot. With expression shall
unless repugnant to the context include its permitted assigns or successor /
authorized representatives.
1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has
been accepted by the PGVCL for award of the contract and shall include his
authorized representatives.
1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act
as Engineer-in-Charge to supervise the work – for the purpose of the contract.
1.4 The "Specification" shall mean the tender forming a part of the contract along with
Performa, schedules and drawings.
1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the
bidder that his tender has been accepted.
1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with
the contractor and shall include the commercial technical and general conditions,
schedules, drawings and any other conditions specifically agreed between the
parties forming a part of the contract.
1.7 The "EMD" shall mean Earnest Money Deposit.
1.8 The "Contract Value" shall mean the total amount indicated in the contract
1.8 The "Contract Value" shall mean the total amount indicated in the contract
agreement as per order placed by the PGVCL and calculated from the quantities
indicated in the tender.
1.9 The "Completion Period" shall mean the period starting from the date of issue of
"Order" and required to complete the work in all respect.
1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.
1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to
inspect the works under the contract and/or duly authorized representative of the
PGVCL “Letter of Award” shall mean the official notice issued by the PGVCL
notifying the contractor that his bid has been accepted.
1.12 “Date of Contract” Shall mean the date on which Letter of award has been
1.13 “Month” shall mean the calendar month day or days unless herein otherwise
expressly defined shall mean calendar day or days of 24 hours each.
1.14 “A Week” shall men the continuous period of seven days.
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 3 |
2.2 Following documents are mandatory for the Bidders.
3. DRIVER EYE TEST CERTIFICATE
5. TAXI PASSING
7. LICENCE (NT/RT)
8. VEHICLE FITTNESS CERTIFICATE
9. Memorandum of Association or partnership deed.
10. Power of attorney if any for signing the bid documents.
11. Latest solvency certificate issued by Nationalized or scheduled bank for a sum of
Minimum 20% of Tender cost
12. GST Registration Certificate in the name of bidder (In case of applicable)
13. PAN card in the name of bidder
14. Addhar Card (Optional) (In case of Bidding is done on Individual name)
IF new vehicle Quotation attached,
1. Quotation of New vehicle
2. DRIVER EYE TEST CERTIFICATE
3. LICENCE (NT/RT)
4. Memorandum of Association or partnership deed.
5. Power of attorney if any for signing the bid documents.
6. Latest solvency certificate issued by Nationalized or scheduled bank for a sum of
Minimum 20% of Tender cost
7. GST Registration Certificate in the name of bidder (In case of applicable)
8. PAN card in the name of bidder
9. Addhar Card (Optional) (In case of Bidding is done on Individual name)
3.0 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS.
3.1 Bidders willing to participate in tender will have to get themselves registered on
website www.nprocure.com
3.2 Bidders willing to participate in tender should have valid digital certificate / Digital
Signature as per Information technology Act 2000 using which they can sign their
electronic bids. Bidders can also procure the same from (n) code solutions, a
division of GNFC Ltd., who are licensed certifying authority by Govt. of India.
Download tender Documents from PGVCL web site up to date shown in
The tender document.
3.3 For details regarding digital certificate and related training the below mentioned
address may be contacted
(n) Code Solution a division of GNFC, 403, GNFC Info Tower, Bodakdev, and
Toll Free No: 1-800-233-1010 Mob: 9327084190; 9898589652, E-mail: [email protected]
Payment of tender fee and EMD can be accepted through online RTGS/NEFT or DD in PGVCL “The
details of bank account is SBI,
Account No: 00000031089523121, IFSC code: SBIN0060019
Account Holder Name: Paschim Gujarat Vij Company Limited
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 4 |
3.4 Bidders who already possess valid Digital certificate need not procure a new digital
3.5 Bidders can prepare and edit their offers number of times before tender
submission date and time as mentioned in this tender details table no1. After
tender submission date and time, bidder cannot edit their offer submitted in any
case. No written or online request in this regard shall be granted.
3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic
format on website www.nprocure.com before the validity period mentioned in
tender details Table no1.
3.7 Offers submitted without digitally signed will not be accepted.
3.8 Offers only in physical form will not be accepted in any case
4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND
SPECIFICATIONS.
4.1 All interested parties are requested to understand this Tender Document in
detail in order to comply with PGVCL’s requirements including but not
limited to the Tender fees, EMD and deadlines, selection criteria, selection
methodology, scope of work, and minimum technical standards.
4.2 The Bidder is required to carefully examine the specifications and documents
and fully inform himself as to all the conditions and matters which may in
any way affect the Work or the cost thereof. If any Bidder finds
discrepancies or omissions in the specifications and documents or is in
doubt as to the true meaning of any part, he shall at once request in writing
in advance before filling in the tender, within the time limit as per Table no
for an interpretation / clarification by the PGVCL Gadhada Circle / Division
Then The PGVCL_Gadhada_ Circle / Division office will issue interpretation
and clarifications as he may think fit of such interpretations and
clarifications, the Bidder may submit his bid but within the time and date as
specified in the Table no1. All such interpretations and clarifications shall
form a part of the specifications and documents, and accompany the
bidder's proposal. In case of difference of opinion about interpretation of
specification etc. the decision of Superintending/Executive Engineer,
_Gadhada_ Circle/Division will be final and shall be binding to the
4.3 Verbal clarifications and information given by the PGVCL or his employee(s)
or his representative(s) shall not in any way be binding on the PGVCL.
4.4 All interested parties requested to strictly abide by all terms prescribed in this
RFP Document and provide accurate information to the best of their knowledge
without misleading PGVCL to be considered for participation in this Project.
4.5 Bidders should be in touch with websites https://.nprocure.com
&www.pgvcl.com for information regarding revision / corrigendum /
Amendment in the Tender Document till due date of online / off line
submission and thereafter. No separate information shall be sent in this
regards and also not publish in newspaper.
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 5 |
5. TENDER FEES (Non Refundable & Non-transferable)
Existing rate of GST will be levied on following tender fees as per GST
Rules in force during this Tender Period.
5.1 The Tender fees is payable, as per following Table, between the dates mentioned
in Table no 1 , by cash & DD if total amount of Tender fees plus applicable GST is
in Table no 1 , by cash & DD if total amount of Tender fees plus applicable GST is
less than Rs 10,000/-CASH or only by Demand Draft (DD), if the said amount is
more than Rs 10,000/-, in favour of the Paschim Gujarat Vij Company Limited
payable at _Gadhada on any Nationalized /Scheduled banks
Tender Fees in Present rate of
Sr.No Tender Amount
5.2 The tender fees once paid for tender document will not be refunded under
any circumstances or not transferred to other bidder.
5.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if
purchaser Company decides to scrap/cancel the Tender, by one or another reason, in
which Bidders are not responsible for Cancellation/scarp of Tender fee without GST
amount may be refunded to bidder(s), at sole discretion of the Purchaser Company
6. EARNEST MONEY DEPOSIT (EMD)
6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total
amount of EMD is less than Rs 10,000/- CASH or by Demand Draft (DD), if the
said amount is more than Rs 10,000/-, in favour of the Paschim Gujarat Vij
Company Limited payable at Gadhada on any Nationalized /Scheduled banks or
by Bank guarantee from any Nationalized/Scheduled nationalized bank decided
by Government of Gujarat time to time only. The EMD Amount is 1 % of the
Tender Estimated Cost.
6.2 The money receipts of payment of Tender fees and EMD or DD for tender fees &
EMD should be submitted in sealed cover & this cover shall be clearly marked
“Tender fees & EMD Cover for Tender no. __” along with the name and stamp of
6.3 The EMD of all unsuccessful bidders except that of the successful bidder will
Be returned after the award of the contract.
6.4 EMD of the successful bidder to whom a contract is awarded will be returned
After the said bidder pays the security deposit and signs the contract agreement.
6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the
date of LOA of the contract or fails to sign the contract agreement then the EMD
amount will be forfeited in favour of PGVCL without any notice or and action for
“Stop deal” will be initiated as decided by tender inviting authority.
6.6 No interest will be payable by the PGVCL on the above Deposit.
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 6 |
6.7 EMD can be exempted as per Industries & Mines Department, GoG New
Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small
and Micro Scale Industries.
6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly
notarized has to be produced/attached in place of EMD documents as per the Tender
Terms and Conditions.
6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under
Small Scale Industries of Gujarat State and holding subsequent registration with
NSIC/DGS&D, Registration Certificates for the item under Tender will be eligible
for exemption from payment of EMD on submission of attested copies of their SSI
(SSI/ MSME Part-II) & NSIC/DGS&D Registration Certificates and Udhyog Addhar
Certificate/Memorandum in EMD Cover. The Certificates should indicate the
manufacture/service/works of items/work offered. This benefit of exemption will
not be admissible if they take part in the tender indirectly either through their
dealers, agents, distributors or other intermediates.
6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not
Eligible for any exemption, will be rejected without entering in to further
Correspondence in this regard and no reference will also be made.
6.11 If during the tender validity period, the tenderer withdraws his tender, the EMD
shall be forfeited and the tenderer may be disqualified from tendering for further works.
7. In case of On line Tenders
7.1 Technical & Commercial Bid cover: Attested copy of Following documents are
mandatory and to be in UPLODED through www.nprocure.com.
3. DRIVER EYE TEST CERTIFICATE
5. TAXI PASSING
7. LICENCE (NT/RT)
8. VEHICLE FITTNESS CERTIFICATE
9. Memorandum of Association or partnership deed.
9. Power of attorney if any for signing the bid documents.
10. Latest solvency certificate issued by Nationalized or scheduled bank for a sum of
Minimum 20% of Tender cost
11. GST Registration Certificate in the name of bidder (In case of applicable)
12. PAN card in the name of bidder
13. Addhar Card (Optional) (In case of Bidding is done on Individual name)
14. All Annexures of this tender documents , duly signed by the bidder, in
chronological order only
15. Copy of Tender Document duly signed and stamped on each page.
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 7 |
IF new vehicle Quotation attached,
1. Quotation of New vehicle
2. DRIVER EYE TEST CERTIFICATE
3. LICENCE (NT/RT)
4. Memorandum of Association or partnership deed.
5. Power of attorney if any for signing the bid documents.
6. Latest solvency certificate issued by Nationalized or scheduled bank for a sum of
Minimum 20% of Tender cost
7. GST Registration Certificate in the name of bidder (In case of applicable)
8. PAN card in the name of bidder
9. Addhar Card (Optional) (In case of Bidding is done on Individual name)
10. All Annexures of this tender documents , duly signed bythe bidder,in
chronological order only
11. Copy of Tender Document duly signed and stamped on each page
12. Copy of documents mentioned in section 1, clause No. 2.2 of this tender.
7.2 Commercial / Price Bid:
7.2.1The bidder must clearly quote their rates in Schedule – B of this tender, in
percentage above than, below than or equal to, the tender rate in figure as well
as in words. The bidder should specify whether the quoted rates are with or
without prevailing taxes, if applicable, in force at that time, The bidder must work
out the total price of their tender offered accordingly and the total amount should
out the total price of their tender offered accordingly and the total amount should
be clearly written in words & figure, in case of any discrepancy whatever written
in words shall prevail. Company shall at liberty to decide the matter as it deem fit.
7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item wise
Rate will be consider for the lowest party.
7.2.3 Further bidders, for “On line tenders”, are requested to submit price –
bid on-line only and not to submit the price bid in physical form. This is
mandatory. If price bid is submitted in physical form, same will not be opened and
only on-line submitted price bid will be considered for evaluation. In On Line price
Bid, GST is to be mentioned in separate raw/Column.
PGVCL reserves the right to reject any OR all tenders without assigning any
reasons thereof.
9. The works referred herein shall cover the entire scope of the Tender.
10. The issuance of bid document would not mean that the bidder has qualified for the
bidding. Hence bidders should ensure themselves of their credentials before
submitting their offer.
11. Superintending/ Executive Engineer, PGVCL, _______________ Circle/Division
reserves the right to spread the order if required.
12. Does not anticipate change in the PGVCL ownership during the proposed period of
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 8 |
8. AMENDMENT TENDER
8.1 At any time prior to the deadline for submission of bids, as mentioned in
Table1, PGVCL may, for any reason, whether at its own initiative or in
response to a clarification requested by a respective bidder, modify the
bidding documents by amendments.
8.2 The amendment will be notified, only on PGVCL Website & nprocure
website in case of on line tender, PGVCL will bear no responsibility or
liability arising out of noncompliance of the same in time or otherwise.
8.3 Such amendments, clarification etc. shall be binding on the bidders and will
be given due consideration by the bidders while they submit their bids and
invariably enclose such documents as a part of the bid.
14. SUBMISSION OF TENDERS
14.1Follow all the instructions narrated this tender document for
submission and no any further communication in the matter will be
The Bidders must ensure that all the Annexures are completely filled in
their tenders and the information called for is given in totality. A set of
complete tender documents is required to be submitted duly signed and
stamped by authority competent to sign on behalf of bidder on each page
as a token of unconditional acceptance to the conditions of various clauses
of tender documents. The bidder's bid and the documents attached there to
shall be considered for forming part of the contract documents.
14.2 For “On Line Tenders”
14.2.1 Tender Papers & Specifications may be down-loaded from Web
site https://pgvcl.nprocure.com (For view, download and on line
submission) and PGVCL web site www.pgvcl.com (For view & down load
14.2.2The bidder has to follow instruction given in this section point no 4 to
7. These covers (MONEY RECIPT OR DD), should be submitted in one
cover, this cover shall be clearly marked “EMD Cover, for Tender no.
__________” along with the name of the Bidder and his address.
This main cover must be submitted physically, within time limit as
mentioned in table no1 sr no. 8, by registered Post A.D. or Speed
Post only , “NO COURIER SERVICE OR HAND DELIVERY” will be
allowed, to following address:
Superintending / Executive Engineer,
PASCHIM GUJARAT VIJ COMPANY LTD.,
Gadhada Circle/Division,
Address: Gadhada.
Price bids to be submitted ON LINE only before time limit specified in
“Tender Details” Table no1 of this document.
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 9 |
15. REJECTION OF TENDER:
15.1 The Bidders is expected to examine all instructions, terms, conditions,
schedules and other details called for in this specification and keep himself
fully informed about all which may, in any way, affect the work, or cost
thereof. The bidder should sign on each page of tender documents , as
mentioned in Section 1 point no. 2.15, failure to furnish the required
information or submission of tender not as per the specification will be at the
Bidders risk may result in rejection.
15.2 The offer is liable summarily rejected if it contains.
a) Deviation/Addition/Alternations/Omissions in bidding schedules.
b) Deviation and contradictions to the terms and conditions specified in
15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies
(PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are
under criminal investigation for any kind of fraud for public and theft of
material or/and with handlings the material and any civil and/or criminal case
pending at any stage than offer of such bidder /firm will be out rightly
15.4 Bids submitted after the time and date fixed for the receipt of bids as set out
in the Table no1, shall be rejected.
15.5 Any deviation found in Data/Details/Documents between online offer (e-
tendering) and physically submitted documents of bidder, offer of the same
shall be liable for rejection at the discretion of PGVCL.
15.6 The Bidders shall specifically note that any over writing or corrections or
manuscript in the bid shall be ignored and will not be considered authentic
unless same are signed with Bidder's Stamp/Seal as mentioned in Section
15.7 Conditional bids shall not be accepted.
15.8 DELAYED AND LATE TENDERS:
No tender shall be accepted/opened, as mentioned in the Table no 1, in any
case which are received after due date and time of the receipt of tender
irrespective of delay due to postal services of any other reasons and
company shall not assume any responsibility for late receipt of tender. Any
correspondence in the matter will not be entertained.
16. LANGUAGE OF THE TENDER
All information in the bid shall be in English. Information in any other language
shall be accompanied by its translation in English. Failure to comply with this
may disqualify a bid. In the event of any discrepancy in meaning, the English
language copy of all documents shall govern.
17. SIGNATURE OF BIDDER
17.1 The bid must contain the name, residence, address and place of business
of the person or persons making the bid and must be signed and sealed by
the bidder with his usual signature. The name of all persons signing should
also be typed or printed below the signature.
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 10 |
17.2 Bids by corporation/ company must be signed with the legal name of the
corporation/ company by the President, Managing Director or by the
Secretary or other person or persons authorized to bid on behalf of such
corporation/ company in the matter.
17.3 A bid by a person who affixes to his signature the word 'President',
'Managing Director' 'Secretary', 'or other designation without disclosing his
principal will be rejected.
17.4 Satisfactory evidence of authority of the person signing on behalf of the
Bidder shall be furnished with the bid.
17.5 The Bidder's name stated on the tender shall be exact legal name of the
17.6 Erasures or other changes in the bid documents shall be over the initials of
the person signing the bid.
17.7 The bidder should sign, as described above, on each page of tender
documents & then they have to submit this tender documents.
18. PRICE BASIS CURRENCY AND PAYMENTS
Bidder shall indicate bid prices in Indian Rupees only.
19. EFFECT AND VALIDITY OF TENDER
The bid should be kept valid for a period of 120 DAYS from the date set for
opening of the technical bid.
20. EVALUATION AND COMPARISION OF TENDERS
Generally the qualifying price bids, Bid price shall mean the bid price quoted by
each bidder in his bid for the complete scope of works including all duties and
Taxes,. Will be evaluated by the PGVCL to ascertain the best and lowest
evaluated bid in the interest of the PGVCL, for the complete works covered under
these specifications and documents.
21. ARITHMETICAL ERRORS
Arithmetical errors will be rectified on the following basis:
If there is a discrepancy between words and figures, the amount in words will
prevail. If there is discrepancy between the unit price and the total price which is
obtained by multiplying the unit price and quantity, or between sub-total and the
total price, the unit or sub-total price shall prevail, and the total price shall be
corrected. In case of discrepancy between sub-total price obtained by adding
various prices in the schedule and the sub-total price indicated for that particular
schedule, the sub-total obtained by addition of various arithmetically corrected
prices would be considered for evaluation.
However, the PGVCL shall be entitled to award the contract at the lowest of the
prices arrived at from various schedules, identified for that purposes, in the bid
proposal sheets.
If the bidder does not accept the correction of the errors as above, his bid will be
22. AWARD OF CONTRACT
22.1 Notification of award of contract will be made in writing to the successful
bidder by the PGVCL.
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 11 |
22.2 The contract will be awarded to the best qualified and responsive bidder
offering the lowest evaluated bid in conformity with requirements of these
specifications and documents and PGVCL shall be the sole judge in this
regard and subject to the provisions of these instructions to bidders and
other terms and conditions detailed out in these documents and
specifications. A responsive bid is one which accepts all terms and
conditions of these specifications and documents without any modifications.
22.3 PGVCL Reserves the right to award separate contract to two or more parties
in line with the terms and conditions specified in the specification.
23. ADDITIONAL DOCUMENTS:
At the time of evaluation of tender PGVCL _______ Circle / Division office may
ask bidder to submit required documents other than mentioned in section I Point
no 2.2, if required.
24. COMPLETION PERIOD
The contractual period for execution of the work stated in Schedule – B of this
Tender consist ________ Days. The commencement date of Order shall be Date
of issue of the Order.
Sign & Stamp of the Bidder
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GENERAL INFORMATION ABOUT THE BIDDER
(To be completely filled by the bidder)
1. Name of the Bidder
2 Postal Address
4 e-mail address & URL
Type of Company
Attach Proof of Company Registration
Proprietorship/ Partnership/ Private
5 along with a copy of the Partnership
Limited/ Public Limited
Deed/ Article of Association and
Memorandum of Understanding
Name and designation of the
representative of the Bidder to whom all
reference shall be made to expedite
technical co-ordination.
7 Office Address
8 Office Telephone/Fax no. 2)
9 Office e-mail address
10 Permanent Account Number(PAN),
12 Solvency Certificate No.
13 Addhar Card No.(Optional)
It is certified that the information provided above is true to the best of my knowledge and
belief. If any information found to be concealed, suppressed or incorrect at later date,
our tender shall be liable to rejected and our company debarred from executing any
business with PGVCL.
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 13 |
General Instructions to the successful bidders
1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful
Bidders indicating the quantity allocated to them and the security deposit amount to
be deposited by them with PGVCL. Short listed Bidders will be required to deposit the
requisite security deposit within 15 days from issuance of LOI / LOA.
2. Security Deposit:
2.1 Security deposit will be accepted in Cash if the amount is less than Rs.
10000.00 and, if the amount is more than Rs. 10000.00 then will be
payable by Demand Draft (DD) from Nationalized / Scheduled Banks as
per Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will be
acceptable. DD should be drawn on any Nationalized /Scheduled banks in
favour of Paschim Gujarat Vij Company Ltd. payable at _Gadhada_ or by
Bank guarantee from any Nationalized/Scheduled nationalized bank
decided by Government of Gujarat time to time only. Cheque will not be
2.2 The successful Bidders will be required to deposit the requisite security
15 days from the date of issuance of LOI / LOA of an amount equivalent to
5 % of the value of the work to be allotted to him and as mentioned in LOI
2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a
Clear one time validity till the completion of awarded work of this work order.
Bank Guarantee for interim period will not be allowed. Security Deposit shall
be suitably extended time to time as per requirement.
2.4 If by any reasons the completion period of this work order is extended, then
supplier should undertake to renew the Bank Guarantee at least one month
before the expiry of the validity failing which PGVCL will be at liberty to encase
the same. CORPORATE GUARANTEES NOT ALLOWED.
2.5 No interest will be paid on the Security Deposit.
2.6 In the event of awarding the order of additional quantity, the successful
Bidders will be required to deposit additional Security Deposit on prorate basis
within two weeks of the issuance of LOA /LOI for the additional order quantity.
2.7 In the event of failure to carry out work offered by successful Bidders and as
accepted by them while receiving the order within given time period, will lead
to forfeiture of the Security Deposit up to 100% and will lead to disqualification
of the bidder to transaction business with PGVCL for at least TWO years or
the time duration as may be decided by the Managing Director, PGVCL.
2.8 Security deposit will be returned on after completion of awarded work.
Sign & Stamp of the Bidder
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2.9 If the successful Bidders fails to pay security deposit within given time limit then
the letter of intent will stand cancelled. EMD amount will be forfeited in favour of
PGVCL without any notice or and action for “Stop deal” will be initiated as decided
by tender inviting authority.
3.0 SIGNING AGREEMENT
The successful Bidders will have to sign an agreement, within 15 days from the
receipt of LOI/LOA, on Stamp Paper of Rs 300/-as per Company’s rules in the
prescribed form of the P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of
the Stamp Paper will have to be borne by the successful Bidders.
4. For the Tendered work, other than turnkey work, entire material will be issued by
PGVCL. Any other related material required to carry out work mentioned in
Schedule A is to be brought by Bidder. No any extra cost will be paid towards such
5. Successful Bidder has to follow all the rules and Regulations of Work Safety.
Required tools and Tackles for Safety are to be arranged by Bidder only.
6. Bidder is responsible to any type theft/damages of Company’s material and also
responsible to any type damages to any property and any kind fatal/non-fatal
accidents to anybody during the execution of work. Insurance of all workers is
compulsory, who are involved in Execution of Tendered work. There will be no any
financial liabilities of PGVCL for damage charges paid such way. Copy of valid
Labour Insurance Policy in the name of bidder is to be submitted with Tender
7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.
8. Work must be completed in in specified Schedule narrated in the Tender. If
concerned Engineer not satisfied with quality of work, no any Time limit extension
will be granted and Penalty with applicable GST and other taxes in force at that
time will be levied on delayed portion of work.
9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of
LOA. Security Deposit (In form of DD) and Insurance Policy is also to be submitted
with Agreement within this time limit i.e. 15 (Fifteen) Days.
10. Remaining material is to be credited at Respective Stores of PGVCL within a month
after completion of work.
11. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and
cost of stamp paper is to be borne by Bidder. Solvency Certificate is to be
submitted as per PGVCL rules and Tender Condition.
12. Bidder is solely responsible for the material supplied by PGVCL.
13. Coal and Salt are to be brought by Bidder at his own expenses, for Earthing work,
and work to be done as per PGVCL rules and RE specification for this work.
14. Work is to be carried out in presence of PGVCL authorized representative and to be
duly certified also.
15. No idle labour charges will be paid by the PGVCL in case such occasion of idle
labour arises, due to want of any materials or any other situations.
16. PGVCL have full rights to accept or reject the offer received against the Tender.
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17. Bidder has to submit the Performance Certificates under whom the similar
kind of Tender work has been executed. Such Certificates must not older than
3 Years from Date of submission of the Bid. Such Certificate must be duly
signed by Cadre Executive Engineers and above only.
TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED
1. COMPLIANCES WITH LAW:
The Contract shall in all respects be interpreted in accordance with the laws in force
in India, including any such laws passed or made or coming into force during the
period of the Contract.
2. Wages to be paid at the time of payment etc.by the contractor
2.1 The successful bidder shall pay minimum prevailing rates per day, as may be
specified here after, or rates fixed under the Minimum Wages Act, whichever is
higher. The wages of every contract labour employed by him under this contract
shall be paid by him before the expiry of 7th day of the month irrespective of which
the wages are payable i.e. wages of a last month have to be paid by him in the first
week of the next month). The contractor shall have to make wages to his workers
through bank only. The agency shall have to submit the copy of a letter given to the
Bank advising for crediting wages in individual account of the workmen along with
photocopy of the cheque showing total payment to be made to all such workmen
whose accounts are operated in that branch. (If there is more than one Branch, the
agency will have to submit separately for each branch.)
2.2 The successful bidder shall give his telephone number and address to the
company so that in case of labour trouble etc. the contractor can be contacted.
The contractor shall arrange to have his office outside the factory premises and
the contractor shall keep himself present through the work hours.
3. Persons below the age of 18 years shall not be deployed for the said work.
4. No female worker shall be employed in the night shift between 07.00 p.m. to
5. Identity cards as prescribed under the factories Act/Shops and establishment Act
(As the case may be applicable) with Photo affixed thereto, for identification.
6. The successful bidder shall maintain a valid Labour license under the contract
labour (regulation and abolition) Act for employing necessary manpower required
by them. In absence of such license, the contract shall be liable to be terminated
without assigning any reason thereof.
7. The successful bidder shall at his own expenses comply with all labour laws and
keep the PGVCL indemnified in respect thereof. Some of the major liabilities under
various labour and industrial laws which the Contractor shall comply with below
7.1 Payment of contribution by way of employer's contribution towards provident
fund, administrative charges etc. at the rates made applicable from time to time
by the Government of India / Government of Gujarat or other statutory authority.
7.2 Payment of deposit in respect of each contract labour at the prevailing rate with
the office of the commissioner of labour as per the Contract Labour (Regulation
and abolition) Act.
7.3 License fee as prescribed under the contract labour (Regulation and abolition)
Act rules framed there under depending upon the number of workmen.
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7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate
of one day for every 20 days of working.
7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per
industrial Dispute Act. Any payment to the Contractor's employee arising out of
any claim of disputes under the Industrial Dispute Act 1947 or any other labour
7.6 Payment of compensation in case of accidental death or injury as per Employee's
compensation Act.
7.7 Maternity leave as per the provisions of the Maternity Benefit Act.
7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower
deployed or any government Contractor under any of the provisions of the
Minimum wages act, Payments of wages Act, Employee's compensation Act,
Contract Labour regulation abolition Act, Employee provident fund or any other
law due to act of omission of the Contractor, the PGVCL may make such
payment and shall recover the same from the successful bidder’s Bill.
7.9 If the PGVCL is caused to pay under any law as a principal employer such
amount as may be necessary to cause of observe, or for non-observance of the
provisions stipulated in the notifications/byelaws/Acts/Rules/Regulations/
including amendments. If any, on the part of the Contractor, the PGVCL shall
have the right to deduct any money due to the successful bidder under this
contract or any other contract with the PGVCL including his amount of security
deposit for adjusting the payment. The PGVCL shall also have right to recover
from the Contractor any sum required or estimated to be required for making
good the loss or damage suffered by the PGVCL.
8. Employee's compensation fund and employer's liability insurance: -
The successful bidder shall cover all his employees under employee's compensation
fund and under the liabilities insurance. The Contractor will arrange insurance
policies for arranging payment to his staff injured / met with accident (Fatal /
nonfatal) on duty of sufficient amount as per Labour laws. In case of any such
happening Contractor will be liable for any other payment to workers / staff engaged
as per existing rules. Contractor will not make any such payment to the Contractor's
staff or any compensation etc. during the pendency of the contract.
9. Following Salient features of some major laws are applicable to establishments
9.1 Employee PF and Misc. Provision Act
9.2 Payment of Gratuity Act
9.3 Maternity Benefit Act
9.4 Equal Remuneration Act
9.5 Payment of Bonus Act
9.6 Industrial Dispute Act
9.7 Industrial Employment (Standing orders) Act
9.8 Trade Union Act
9.9 Employees compensation Act
9.10 Contract Labour (Regulation and abolition) Act
9.11 Child Labour (Prohibition and regulation) Act
9.12 Inter-state migrant workmen's (Regulation of Employment and
Conditions of service) Act
9.13 Minimum wages Act
9.14 Payment of Wages Act
9.15 Factories Act
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9.16 Shops and Est. Act
9.17 The Employees’ State Insurance Act and the scheme ,
The above are some of the major liabilities of the Contractor in addition to
other liabilities prescribed under the various labour laws, in force from time
to time, from statutory authorities like GOI-GOG, which the Contractor
shall have to comply with.
10. It should be ensured that before commencing the said work, the successful bidder
should submit the details of their labourer such as a full name, address and age
with proof and subsequently changes of workers details are submitted accordingly.
11. The successful bidder shall employ adequate number of an experienced staff at site
for daily supervision and for maintenance of various register and records required
under the law and contract. No payment for supervision shall be admissible.
12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,
Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or
regulations that have to be observed by the contractor for carrying out the work.
13. The contract will be governed by the company as per works terms & conditions of
14. EMPLOYMENT OF LABOUR:
14.1 Persons below the age of 18 years shall not be employed for the work. No
female worker shall be employed in the night shift between 07.00 p.m. and
14.2 Contractor shall maintain a valid labour license under the Contract Labour
(Regulation and abolition) Act for employing necessary manpower required by
him. In the absence of such a license, the contract shall be liable to be
terminated without assigning any reason thereof. Contractor should also employ
qualified and experiences persons as per requirement of Electricity Act and rules
for carrying out supply and erection work under this contract.
14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any
Government agency under any of the provisions of the Minimum Wages Act,
Payment of Wages Act, Employee Compensation Act, Contract Labour
Regulation Abolition Act, Employee Provident Fund or any other law due to act of
omission of the Contractor, PGVCL may make such payment and shall recover
the same from the Contractor’s bills.
15. PROVIDENT FUND AND FAMILY PENSION SCHEME
The Contractor shall submit along with his bills (month wise) a Statement
regarding deduction against employees Provident Fund and Family Pension
Scheme in respect of each concerned employee The contractor's contribution
and the workers’ contribution towards Provident Fund and Family Pension
Scheme shall be done at the rate made applicable by the Government from time
to time and deposited by the contractor with Regional Provident Fund
Commissioner, Rajkot.
16. DEPOSIT LINKED INSURANCE SCHEME
The contractor shall have to deposit 1.2% of the wages in respect of employees
who are members of the Provident Fund as the contribution to the Deposit Linked
Insurance Scheme with Regional Provident Fund Commissioner, Rajkot.
17. ADMINISTRATIVE CHARGES Administrative charges for maintaining Provident
Fund Account shall be deposited by the Contractor with Regional Provident Fund
Commissioner, Rajkot at the rates applicable.
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18. PAID LEAVE FACILITY
Paid Leave Facility at the rate of one day for every twenty days worked by the
Contract Labour shall be provided by the Contractor to his, workers. He shall
maintain Leave Records, Leave Cards for individual labourer which shall be duly
verified, approved and certified by the Authorized Officer of PGVCL.
Remuneration for such leave period shall be fully borne by the Contractor.
19. Workmen’s Compensation and Employer’s Liability Insurance
Insurance shall be affected for all the Contractor's employees engaged in the
performance of this contract.
20. Wages to be Paid & Time of Payment etc. by the Contractor
20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per
rates fixed under the Minimum Wages Act. The wages of every Contract Labour
employed by him under this contract shall also be paid by him before the expiry
of 7th day from the last day of the month in respect of which the wages are
payable (i.e. wages of a month have to be paid by him in the first week of the
20.2 Any default will result in cancellation of contact forthwith or else the Contractor
shall be punishable to the extent of Rs. 100/- for each day of default.
20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL,
so that, in case of labour trouble etc. the Contractor can be contacted. The
Contractor shall arrange to have his office within working area and the contractor
keep himself present throughout the working hours.
20.4 The separate P.F. code issued from RPFC is required to be taken by the
contractor and if it is not taken, offer of the firm will not be considered. The
attested documentary evidence to be submitted along with the offer.
20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be
ensured that all the contract labourers are covered under the provident fund
scheme and employees’ pension scheme and their contributions are remitted
regularly to the concerned RPFC. The photo copies of the Chelan in this regard
should be collected from the concerned contractor and kept in the file of the
concern contractor.
21 CONTRACTOR TO INDEMNIFY THE COMPANY
The successful bidder shall indemnify the Company and every member officer and
employees of the Company, also engineer in charge and his staff against all
actions, proceedings, claims of demands, coasts and expenses, which may be
made against the Company or Government for or in respective of or performance of
his obligation under the contract documents the Company shall not liable for or in
respective of or in consequence of any accident or inquiry to any workman or other
person in the employment of the contractor or his sub-contractor and the contractor
shall Indemnify and keep indemnified the Company against all such damage and
compensation and against all claims, demands, proceedings costs, charges and
expenses whatsoever in respective thereof in relation thereto.
The Bidder’s insurance liabilities pertaining to the scope of Works are detailed
out in Clauses titled Insurance Bidder’s attention is specifically invited to these
clauses. Bid price shall include all the costs in fulfilling all the insurance liabilities
under the Contract.
28.1 The Contractor at his cost shall arrange, secure and maintain all insurance
as may be pertinent to the Works and obligatory in terms of law to protect his
interest and interests of the PGVCL against all perils detailed herein. The form
and the limit of such insurance as defined herein together with the under-writer in
each case shall be acceptable to the PGVCL. However, irrespective of such
acceptance, the responsibility to maintain adequate insurance coverage at all
time during the period of Contract shall be of Contractor alone. The Contractor’s
failure in this regard shall not relieve him of any of his contractual responsibilities
and obligations. The insurance covers to be taken by the Contractor shall be in
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the name of the Contractor. The Contractor shall, however, be authorized to deal
directly with Insurance Company or Companies and shall be responsible in
regard to maintenance of all insurance covers. Further the insurance should be in
freely convertible currency.
23. Any loss or damage to the equipment during handling, transportation,
storage, erection, putting in to satisfactory operation and all activities to be
performed till the successful completion of commissioning of the
equipment shall be to the account of the Contractor. The Contractor shall
be responsible for preference of all claims and make good the damages or
loss by way of repairs and/or replacement of the equipment, damaged or
lost. The transfer of title shall not in any way relieve the Contractor of the
above responsibilities during the period of Contract. The Contractor shall
provide the PGVCL with copy of all insurance policies and documents
taken out by him in pursuance of the Contract. Such copies of documents
shall be submitted to the PGVCL immediately after such insurance
coverage. The Contractor shall also inform the PGVCL in writing at least sixty
(60) days in advance regarding the expiry/cancellation and/or change in any of
such documents and ensure revalidation, renewal etc., as may be necessary well
24. The perils required to be covered under the insurance shall include, but not be
limited to fire and allied risks, miscellaneous accidents (erection risks) workman
compensation risks, loss or damage in transit, theft, pilferage, earth quake, riot
and strikes and malicious damages, civil commotion, weather conditions,
accidents of all kinds, etc. The scope of such insurance shall be adequate to
cover the replacement/reinstatement cost of the equipment for all risks up to and
including delivery of goods and other costs till the equipment is delivered at Site.
The insurance policies to be taken should be on replacement value basis and/or
incorporating escalation clause. Notwithstanding the extent of insurance cover
and the amount of claim available from the underwriters, the Contractor shall be
liable to make good the full replacement/rectification value of all
equipment/materials and to ensure their availability as per project requirements.
25. All costs on account of insurance liabilities covered under the Contract will be on
Contractor’s account and will be included in Contract Price, However, the PGVCL
may from time to time, during the pendency of the Contract, ask the Contractor in
writing to limit the insurance coverage, risks and in such a case, the parties to the
Contract will agree for a mutual settlement, for reduction in Contract price to the
extent of reduced premium amount. The Contractor, while arranging the
insurance shall ensure to obtain all discounts on premium which may be
available for higher volume or for reason of financing arrangement of the project.
26. The clause entitled ‘Insurance’ covers the additional insurance requirements for
the portion of the works to be performed at the Site.
27. The successful bidder will not be allowed to work after working hours except in
special case, if any.
28. The successful bidder has to engage required strength of skilled persons for
execution of work and proper supervisor to avoid complication and unnecessary
delay to complete work timely. The successful bidder will be solely responsible for
labour claims arising out of the labour employed for this job.
29. The successful bidder should furnish details of past experience of such job of similar
nature completed by him satisfactorily within the time limit in PGVCL will be
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30. The successful bidder will be abide by and fulfil all the terms and provisions of the
“Tender and contract” for works as applicable and in case of any default there to
the PGVCL Company shall forfeit the S.D. or any other action as may be decided
by Superintending/Executive Engineer __Gadhada__ Circle/Division.
31. The successful bidder will certify that he has complied with the provisions
of Industrial & Labour Laws including PF Act, ESI Act etc. as may be
applicable. Copy of challans of PF related to be submitted along with bill.
32. The successful bidder will governed by the PGVCL general conditions of works
contract. The Booklet will be available in the concerned office in any working
days. In the event of placing order, the successful bidder will be bound to the
terms & conditions of the booklet. All the usual terms and conditions of the
Company though the same might have not been mentioned in this specification or
contractor booklet will applicable to this contract, and the decision of the
Executive Engineer, _Gadhada__ Division shall be binding on the Contractor.
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TAXES and Duties: GST
1. The prices are excluding GST and Cess as applicable which will be paid extra on
a given taxable goods and/or services. The amount and % of GST and Cess as
applicable should clearly be indicated separately. (GST/Cess means all
applicable Tax/Cess under GST Laws.
2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue)
Act, and CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary
3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the
rate of GST and Cess is not mentioned clearly unless the bidder has opted for
Composition Scheme under GST Act, which should be clearly indicated in the price
bid. COMPANY may at its discretion consider such offer with presumption of highest
applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of
4. If the Contractor has opted for the Composition scheme of GST, the same must be
clearly specified with valid Declaration & Certificate from Department. In the event of
withdrawal/cessation of the Supplier from Composition scheme during the tenure of
the contract, the rate mentioned in the price bid shall be final and any additional GST
will have to be borne by the tenderer. In no case additional amount towards tax or
otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation
clause will not be applicable in case of Supplier / Contractor has opted for
Composition Scheme under GST.
5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in
acceptance of tender only and any deviation in the same shall not be accepted.
Further, any additional liability of GST (later on due to wrong mentioning of GST rate,
mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice
shall be borne by the Supplier/Contractor. However, any refund received by the
supplier / contractor on account of GST charged from the company; such refund shall
have to be passed on to the company, along with interest if any. Such refund along
with interest needs to be passed on suo-moto by the contractor.
6. Further, the Company has a right to recover the amount of GST along with penal
interest at the rate of 15% per annum if GST charged is not paid/short paid to the
government or fail to upload the details or uploads inaccurate particulars on GSTIN
portal by the Supplier / Contractor within the stipulated time limit.
In case, Govt. revises the rate of GST rate / Code during the tenure of the contract,
the provision of GUVNL’s statutory variation clause shall apply.
7. INPUT TAX CREDIT BENEFIT
In the event of any statutory increase in the rate of Input Tax Credit and / or due to
inclusion of any other additional item of their inputs / input services under the ambit of
the Input Tax Credit provisions under the GST Act, subsequent to the date of
submission of the offer, the same should be passed on to COMPANY and you should
inform such changes to COMPANY from time to time. PGVCL’s GST Registration
No.is 24AADCP1453C1ZZ
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8. TAXES, PERMITS & LICENCES:
The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully
assessed against the PGVCL or the Contractor in pursuance of the Contract. In
addition the Contractor shall be responsible for payment of all Indian duties, levies
and taxes lawfully assessed against the Contractor for his personal income &
10. Income Tax -TDS
“Income-tax at source at the prevailing rate will be deducted from bills in accordance
with the provision of Income-Tax Laws and to that effect a certificate will be issued to
the contractor, however added as contractor has to submit separate invoice for
supply parts item as well as works part item separately, otherwise TDS will be
deducted on entire invoice value.”
11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay
the same to the respective Govt. Department. Tax will be deducted as per applicable
statutory rules.
12. Statutory Deduction
Statutory deduction will be made as per applicable rules & rates for TDS, GST
TDS, welfare cess or any other taxes applicable time to time etc. All other
statutory liabilities towards this contract will be on your part.
11. STATUTORY VARIATION
Any statutory increase in the taxes subsequent to your offer if it takes place
within the contract period will not be considered except GST. No statutory
variation will be given for this work except GST.
12. The Contractor shall be fully responsible for deducting the P.F. of the
employees/labour Working under him as per statutory regulations and
depositing the same with the concerned authorities.
13. The Contractor shall comply with the relevant laws of India.
The Contractor shall be liable for and shall indemnify the Employer against all
losses, expenses or claims arising in connection with the death of or injury to any
person employed of the Contractor or his subcontractors for the purposes of the
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TERMS AND CONDITIONS for successful bidders
1.1 The successful bidder shall be deemed to have carefully examined all the
papers, drawings, etc. attached & if has any doubt as to the meaning of any portion
of any condition / specification, etc. he shall before signing the contract submit the
particulars thereof to PGVCL in order that such doubts are removed.
1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer,
assign or sublet the work under this contract or any substantial part thereof to any
1.3 . The execution of work should be commenced as per the instruction of the
Engineer in Charge as per actual requirement and should be completed within
the time limit thereafter.
1.4 PGVCL may at any time by notice in writing to the successful bidder either stop
the work altogether or reduce or cut it down. If the work is stopped altogether,
the Bidder shall only be paid for work done. If the work is cut down the Bidder
shall not be paid for the work as so cut down, but in neither case shall be paid
any compensation what so ever for the loss or profit which he might have made if
he had been allowed to complete all the work included in the contract.
1.5 Notices, Statements and other communications sent by PGVCL through
registered post or telegram or telex or any other way of communication to the
successful bidder at his specified address shall be deemed to have been
delivered to the successful Bidder.
11. The work shall be carried out by the successful bidder with prior approval
of PGVCL. Work carried out without PGVCL’s approval shall not be accepted
and the PGVCL shall have right to reject it and to recover the cost from the
successful bidder. He will be liable against all losses, expenses or claims arising
in connection with the death of or injury to any person employed by the
successful bidder or his subcontractors for the purposes of the Works.
1.6 The successful bidder shall be responsible for any damage to the equipment
during transit due to improper or inadequate packing, handling, loading and
unloading. The cases containing easily damageable material shall be very
carefully handled. Adequate protection must be provided for outdoor storage at
site in tropical humid climate, wherever necessary. The successful bidder without
any extra cost shall supply any material found short inside intact store area.
1.7 If the successful bidder neglects to execute the work with due diligence and
expedition or refuses or neglect to comply with any reasonable orders within two
days’ notice given in writing to the successful bidder and if he fails to comply with
the notice, then in such a case PGVCL shall be at liberty to get the work or any part
of it, executed through any other agency/Bidder in the manner and on the terms it
thinks proper. If the cost of executing the work as aforesaid shall exceed the
balance due to the Bidder, and the Bidder fails to make good the deficiency,
PGVCL may recover it from the Bidder in any lawful manner.
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1.8 PGVCL shall have at all reasonable time access to the works being carried out by
the Bidder under this contract and stores where material issued by PGVCL is
stored. All the works shall be carried out by the Bidder to the satisfaction of
1.9 The quantities mentioned in the accompanying schedule B are only approximate
same may decrease or increase. The PGVCL reserves the right for revising or
omitting any of the quantities. The actual work executed by the successful bidder
will be calculated at the rate given in the contract schedule of the rates binding to
the successful bidder.
1.10No higher rate or revised rate will be application for the work, if work is held-
up/closed due to whatever so reasons.
1.11 Price shall not be changed subject to any upward/downward revision on any account
whatsoever through the period of contract.
1.12 All other general terms and conditions as prevailing in the PGVCL shall be
applicable to this work contract.
1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer in
Charge and for execution of the works.
1.14 Either successful bidder or successful bidder’s authorized person should contact
our Engineer In Charge as well as Division Office, ____________ daily for the
availability of materials required for this work, failing to which this work order shall
be terminated without giving any notice.
1.15The successful bidder has to maintain site register covering all aspects of material
received/utilized/dismantled for day to day work and has to obtain signature of
Engineer in Charge.
1.16 In case of any dispute doubt, the decision of Superintending/Executive
Engineer_____________ Circle/Division shall be unchallengeable and final,
which will be binding to the contractor.
1.17Security Deposit (without any Interest) will be refunded after completion of
guaranteed period if any.
1.18 All legal complication of disputes is subject to Botad District (Gadhada) _
jurisdiction only.
1.19A fresh and valid solvency certificate to the extent of 20% of the ordered value will
have to be produced by the contractor and party has to submit attested copy of
solvency certificate to the company before commencing of work.
1.20 The successful bidder will be solely responsible for any accident/damage either to
equipment or any human being during the time of execution of work.
1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.
1.22 The successful bidder will have to make his own arrangement for required all kinds
of tools, tackles, required for the execution of work.
1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The
assessment of which will be done by Engineer in Charge in consultation with
division office, and his sole discretion and his decision shall be binding to the
successful bidder and shall be considered as final and unchallengeable.
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1.24 The successful bidder will have to give indemnity bond to PGVCL against any
possible claim of compensation for damage to Contractor’s equipment or staff or
any of third parties during the execution of work as per attached format.
1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-
B of contract awarded to him, as per directive and instruction of Engineer In
Charge. If he fails to do so entire work will be carried out at the risk and cost of
1.26 The contractor must engage sufficient knowledgeable person round the clock,
exclusively for execution of work.
1.27 Specification in any items mentioned in tender are subject to change without any
prior notice and binding to the contractor.
1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of
all relevant Govt. Authorities from the bill.
1.29 If the work is required to be carried out during fix outage then the successful bidder
has to deploy adequate man power, material, tools etc. well in advance and has to
complete the entire work during this specific outage period only, failing to which
Company shall be at liable to deduct the amount of revenue loss due to prolong
1.30 The tender include all minor accessories and items of work which may not have
been specifically mentioned in the specification / Schedule etc. but are essential
for completion of work. The contractor will not be eligible for any extra payment
in respect of such minor accessories and item of work.
1.31 The successful bidder shall not refuse to execute the work order at any time and it
will be his sole responsibility to execute and complete this work as per the
instruction of Engineer in Charge.
1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall be
made from you, on the basis of prices of the materials (prevailing on the date of
settlement of materials account) plus 15% supervision charges.
1.33 The successful bidder has to carry out all the works in accordance with revised and
latest provision under I.E. Rule Act made there under and as per instruction of
Engineer in Charge.
1.34 All the materials issued by PGVCL shall be transported to the work site on same
day and to be preserved in safe custody failing to which PGVCL shall initiate
Police action. Similarly as per instruction of Engineer in Charge, you have to credit
the material at PGVCL store without any loss of time failing to which PGVCL shall
initiate Police action.
1.35 Any delay causing extension of outages shall be successful bidder’s responsibility
and appropriate amount (in term of Rupees) as decided by
Superintending/Executive Engineer, __Gadhada_ Circle/Division shall be
recovered from successful bidder’s bill as a penalty with applicable GST.
1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.
1.37 The contractor has to follow all labour laws, safety rules and regulations. The
PGVCL does not take any responsibility in case of accident or injury to the
workers. The safety, security of men, materials and equipment shall be sole
responsibility of the contractor.
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 26 |
1.38 The compliances of all Central / State Govt. Rules, safety and insurance rules etc.
and that of local body is a must condition for the successful bidder.
1.39 The successful bidder shall specifically note that PGVCL will not pay any extra
amount towards any type of claim except for the description indicated in Schedule
–A. The party has to carry out all other additional required activities / work as
directed by Engineer In Charge which is not mentioned in Schedule but required
to be completed as per the site condition and for this work no extra payment shall
be made by PGVCL.
1.40 The contractor should employ as a Supervisor with sufficient qualification and
experience who could supervise the execution of work throughout. He should
always be present on the site.
1.41 The contractor shall be responsible for breakages, losses and a theft of material
during transit or erection after the materials issued from the stores till the
completion of work and is taken over by the PGVCL.
1.42 As regard damages to the materials, equipment, successful bidder himself will be
responsible. If there is any compensation to be paid in respect of “WORKMAN”
Compensation Act or any other statutory provisions, the same will be paid by
contractor directly. If he thinks fit, he may take necessary insurance covering at
1.43 The successful bidder shall co-operate with the PGVCL for taking measurement
etc. as early as possible and he shall fulfil the entire requirement which is
necessary to finalize the accounts.
1.44 The competent authority can delete any item in schedule of the tender if he feels
that the rate quoted by the contractor for the item is abnormally high when
compared to the estimated rates.
1.45 The successful bidder shall not refuse to execute this work order at any time and it
will be his sole responsibility to execute and complete this work as per the
instruction of Engineer in Charge.
1.46 The erection work should be carried out according to the specification as per
instructions and programmed laid out by the Engineer in charge. Contractor
has to ensure safe shifting and erection of all accessories / equipment as per
standard norms.
1.47 The Bidder shall not display the photograph of the work and shall not take
advantage through publicity of the work without written permission of PGVCL.
1.48 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s
representative shall not relieve the successful bidder from full responsibility of
completing the work confirming to the requirement of this contract.
1.49 Under the Contract, the Contractor shall be responsible for loss or damage to the
line and Electrical Equipment until the successful completion as defined
elsewhere in the Bid document.
1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of
the material or any other reason shall be to the account of the Contractor.
1.51 The law applicable to the contract shall be the laws in force in India. The courts of
Rajkot shall have exclusive jurisdiction in all matters arising under the contract.
Sign & Stamp of the Bidder
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2 PRICE EVALUATION:
No price preference shall be given on any account. All tenders must be submitted firm
price basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the
PGVCL, for the complete works covered under these specifications and
If more than one party is to be considered for placement of order, they will have to
match their end cost with end cost of L-1 technically acceptable bidder. PGVCL
(tender Inviting Authority) may go to the L-2, L-3 and so on depending upon the
requirement. If PGVCL (tender Inviting Authority) feels that there is lack of
serious competition or any other reasons, PGVCL (tender Inviting Authority) may
negotiate with the L-1 party. PGVCL’s (tender Inviting Authority) decision shall
be final and binding on all the parties.
7.3 The Contractor shall have total responsibility for the entire materials stored, loose,
semi assembled and/or erected by him at site in his custody. The Contractor shall
make suitable security arrangements at his own cost to ensure the protection of all
materials, equipment and works from theft, fire pilferage and any other damages and
loss. It shall be the responsibility of the contractor to arrange for security till the works
are finally taken over by the PGVCL
9. Work Completion Period:
9.1 In the event of placement of order, successful bidder shall have to
complete the ordered work within __365__ Days from the Date of issue of
9.2 Time limit of each sub work order should not be maximum up to ----- Days.
9.3 WORKING DAYS: -
In case, successful bidder to continue the 365 days’ work as per rule. .
10 Time limit extension will be given, as per Clause No. 12 of this section, if
material is not supplied in time and in any case of objection not cleared in
time. But if materials given in time and there is no any objection, then no
time limit extension will be granted and penalty with applicable GST will be
imposed as per rules.
11 Penalty with GST:
11.1 Penalty with GST is levied on the not provide vehicle. If the work is not
completed within the scheduled period as prescribed planning, penalty + GST at
the rate of 1807 Rs Per day with GST as per applicable rate. This will be
deducted from the bills payable either against this contract or any bank guarantee
or any other amount payable under any other contract with the PGVCL. For
Penalty calculations or Time limit Extension, following points are to be observed.
12.2 TLE of work order can be granted on the basis of performance produced by Contractor.
13 Payment terms shall be as follows:
13.1 Payment will be made against Invoice value and shall be paid against actual
execution. The bills should be submitted in Duplicate to respective
Superintending/Executive Engineer, Circle/Division Office along with following
• Measurement Report of each site by PGVCL authorized inspection Officer (not
below the rank of Deputy Engineer)
• • Work Completion Certificate duly signed by Contractor for which the Bill is
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 28 |
• Copy of Insurance Policy against the Material equivalent to the Order Value
as per Tender Condition No. No.7 under this Section.
• Contractor must submit the above documents within Fifteen (15) Days from
the actual date of completion of work to respective S/Dn Office.
• DOP is to be followed for Payments against the Work Orders.
13.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works
otherwise only final bill shall be paid.
13.3 The time limit for the work may be reduced and contractor should make all his
efforts to complete the work within stipulated time limit as may be given by the
Engineer in Charge depending upon emergency of work.
14 FORCE MAJEURE:
Force Majeure means any circumstances beyond the control of the parties including:
14.1 War and other hostilities, (whether war be declared or not), invasion, act of
foreign enemies, mobilization, requisition or embargo;
14.2 Rebellion, revolution, insurrection, military or usurped power and civil war;
14.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from
any nuclear waste from the combustion of nuclear fuel, radioactive toxic
explosive, or other hazardous properties of any explosive nuclear assembly or
nuclear components thereof;
14.4 Riot, commotion or disorder, except where solely restricted to employees of the
14.5 Neither party shall be considered to be in default or in breach of his obligations under
the Contract to the extent is that performance of such obligations prevented by any
circumstances of Force Majeure that arise after the date of the Notification of Award.
14.6 If either party considers that any circumstances of Force Majeure have occurred
which may affect performance of his obligations he shall promptly notify the other
14.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor
shall endeavour to continue to perform his obligations under the Contract so far
as reasonably practicable. The Contractor shall notify the Engineer-in-Charge of
the steps he proposes to take including any reasonable alternative means for
performance, which are not prevented by Force Majeure. The Contractor shall
not take any such steps unless directed so to do by the Engineer-in-Charge.
14.8 If circumstances of Force Majeure have occurred and shall continue for a period
of 180 days, notwithstanding, the Contractor may by reason thereof, having been
granted an extension of Time for Completion of the Works, either party shall be
entitled to serve upon the other, 30 days’ notice to terminate the Contract. If at
the expiry of the period of 30 days Force Majeure shall continue, the Contract
shall terminate.
18. CONTRACT QUALITY ASSURANCE:
18.1 The Bidder shall include in his proposal the Quality Assurance Program
containing the overall quality management and procedures which he proposes to
follow in the performance of the Works during various phases as detailed in
relevant clause of the General Technical Conditions.
18.2 At the time of Award of Contract, the detailed Quality Assurance Program to be
followed for the execution of the Contract. PGVCL reserve the right to inspect the
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 29 |
work at any stage of contract i.e. during the execution and after the execution of
18.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out
items (if any) are being supplied. Such details shall be accompanied by their list
of previous supplies made performance reports etc. However, in case of orders
are placed, specific approval shall be obtained from the PGVCL for the vendor
supplied materials. The quality assurance program shall be furnished for each
material separately for approval.
19. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE
19.1 In case of any type of misappropriations, cheating or intention of cheating,
frauds, irregularities, malpractice, etc. the Managing Director PGVCL reserves
the right to cancel the order without giving reasons thereof and forfeit the security
19.2 The PGVCL reserves the right to terminate the Contract either in part or in full
due to reasons other than those mentioned under clause entitled ‘Contractor’s
Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in
writing to the Contractor of his decision to do so.
19.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall
discontinue the work on the date and to the extent specified in the notice, make
all reasonable efforts to obtain cancellation of all orders and Contracts to the
extent they are related to the work terminated and terms satisfactory to the
PGVCL, stop all further sub-contracting or purchasing activity related to the work
terminated, and assist PGVCL in maintenance, protection, and disposition of the
works acquired under the Contract by the PGVCL. In the event of such a
termination the Contractor shall be paid compensation, equitable and
reasonable, dictated by the circumstances prevalent at the time of termination.
19.4 If the Contractor is an individual or a proprietary concern and the individual or the
proprietor dies and if the Contractor is a partnership concern and one of the
partners dies then unless the PGVCL is satisfied that the legal representatives of
the individual Contractor or of the proprietor of the propriety concern and in the
case of partnership, the surviving partners, are capable of carrying out and
completing the Contract the PGVCL shall be entitled to cancel the Contract as to
its in completed part without being in any way liable to payment of any
compensation to the estate of deceased Contractor and/or to the surviving
partners of the Contractor’s firm on account of the cancellation of the Contract.
The decision of the PGVCL that the legal representatives of the deceased
Contractor or surviving partners of the Contractor’s firm cannot carry out and
complete the Contract shall be final and binding on the parties. In the event of
such cancellation the PGVCL shall not hold the estate of the deceased
Contractor and/or the surviving partners of the estate of the deceased Contractor
and/or the surviving partners of the Contractor’s firm liable to damages for not
completing the Contract.
20. ARBITRATION:
Any question, dispute or difference whatsoever arises between PGVCL and
Bidder, in connection with this agreement except as to matters, the decision for
which has been specifically provided, either party may forthwith give to the other
notice in writing of existence of such questions, dispute, difference and the same
shall be referred to the sole arbitration of a person nominated by Managing
Director, PGVCL. This reference shall be governed by Indian Arbitration Act
prevailing at the time of dispute and the rules made there under. The award in
such arbitration shall be final and binding on all the parties. Work under the
agreement shall continue during the arbitration proceedings unless the PGVCL
or the Arbitrator directs otherwise.
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The technical information, drawings, specifications and other related documents
forming part of the enquiry or Contract are property of PGVCL and shall not be
used for any other purpose, except for the execution of the contract. All rights
related to the technical specifications, drawings and records are reserved by
PGVCL only and no part or partial should be reproduced, copied or alter without
prior permission to PGVCL in writing. In the event of the breach of this provision,
PGVCL can claim the damages caused by such events.
22. Stop Dealing:
Bidder/Contractor shall be put under Stop Deal due to following reasons.
22.1 Has submitted fake, false or forged documents/certificates
22.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until
and unless it is sought for
22.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the
same is issued by the Company within the validity period and as per agreed
terms and conditions
22.4 Has committed breach of contract or has failed to perform a contract or has
abandoned the contract
22.5 Has failed to provide suitable expertise for the work as per prescheduled
22.6 Has failed to submit all the necessary Test reports/documents within time
schedule / as per Company's time limit, as mentioned in the LOA, if the Letter of
Acceptance (LOA) is placed subject to submission of type reports / documents to
22.7 Has indulged in construction and erection of defective works.
22.8 Has substituted materials In lieu of materials supplied by the Company or has not
returned or has short returned or has unauthorised disposed of materials/
documents/ drawings/ tools or plants or equipment supplied by the Company
22.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and
22.10 Has unauthorised obtained official company information or copies of documents,
in relation to the Tender/Contract
22.11 Has failed to follow the stipulated mode of communication, if specified by the
tendering authority/ purchaser.
22.12 Any other ground for which in the opinion of the Company makes it undesirable
to deal with the Firm, and
22.13 In case the State Government directs the Company to place a firm in stop
dealing/ banned for business dealing/ blacklisting
23.14 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or
any subsidiary Companies of GUVNL shall be considered as a stop deal and/ or
banned for business dealing and/ or blacklisting for all Companies.
23. Effect of putting a proprietor/firm for Stop dealing/Banned for business
dealing are as below:
23.1 The proprietor/all the partners/directors of the stop deal/ banned for business
dealing/ blacklisting firm shall also be considered for stop deal/ banned for
business dealing.
23.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears
in the list of Stop dealing / Banned for business dealing in any Company of
GUVNL and its Subsidiary Companies,
(i) No enquiry shall be issued to a firm.
(ii) No bids / tender shall be considered for evaluation and the bid submitted
by the Firm shall be returned.
23.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is
put on Stop dealing/ Banned for business dealing by GUVNL or any of its
subsidiary Companies, during tender process: -
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 31 |
(i) Before opening Technical bids, the bid submitted by the Firm will be
treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at
the time of scrutiny of Preliminary / Technical Bid.
(ii) After opening Technical bid but before opening the price bid, the price bid
of the Firm should not be opened and the bid submitted by the Firm will be
treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at
the time of scrutiny of Technical Bid.
(iii) After opening of price bid, the offer of the Firm should be ignored and will
not be further evaluated. The Firm will not be considered for issue of order
even if its price is the lowest. In this situation, the next lowest bidder shall
be considered as L1.
(iv) The EMD submitted by the Firm with tender should be returned after
obtaining confirmation from GUVNL and its other subsidiary Companies
that there are no outstanding dues recoverable from the firm.
23.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company
and is already executing work and/ or Letter of Acceptance/ purchase order
awarded to them by another Company, then the firm should be allowed to
complete such awarded work / supply.
23.5 The amount of EMD/SD/ any payment against supply withheld at the instance of
GUVNL or any of its subsidiary Companies shall be appropriated against the
dues recoverable from the firm by GUVNL or any of its subsidiary Companies.
EMD/ SD/ PG in the form of bank Guarantee shall be encased and appropriated.
23.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when
a Firm is put on Stop dealing/ Banned for business dealing, all the manufacturing
works of the Firm shall be on Stop dealing/ Banned for business dealing for
GUVNL and its Subsidiary Companies & for all Services of the Firm.
23.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary
Concern, then all the Concerns of the same Proprietor shall also be considered
to be on Stop Dealing/ Banned for business dealing.
23.8 The Board of Directors of the concerned Company may however, if he considers
it to be in the interest of the Company, remove the ban in respect of any specific
Service from any Contractor for that Company only.
24. Every bidder should, at the time of submission of bid, give a declaration as per
Annexure VI attached with this Tender, that bidder and/or proprietor/ partner/
director of the firm has not been placed on Stop dealing / Banned for business
dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.
25. Jurisdiction:
All questions, Disputes Or differences arising under out of or in connection with tender /
contract if concluded shall subject to the exclusive jurisdiction of the court under
whose jurisdiction the place from which tender /Acceptance if Tender is issued,
is situated, i.e. respective location’s court.
Sign & Stamp of the Bidder
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Details of Pending Orders as on Bidding Date
(To be completely filled by the Bidder)
Reason for non-
Company with full Ref. & Work
Sr. completion with
address, phone, fax Work Description date of the Order
No. Certification of Order
and name of order Value
issuing Authority
• Copies of Resumes and appropriate certifications should be attached with this information.
• If necessary, separate sheet may be used to submit the information.
Sign & Stamp of the Bidder
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(Strike off whichever is not applicable)
This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at
_______________________ (designation & name).
This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or
working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department i.e. Energy &
Petrochemicals Dept., Govt. of Gujarat.
Date: Sign. & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 34 |
Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF
All bidders will have to furnish the following undertaking duly filled in signed and stamped for each
quoted item of the tender along with the Technical Bid.
M/s_________________________________________________ is not stop deal/black listed by
GUVNL and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the
Seal & Signature of the Tenderer/Firm
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 35 |
Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years
Sr. Type Of Accident Nos. of Affected Brief Reason for the
No. (Electrical/Mechanical) Labour/s Accident
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 36 |
Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR
MISHANDALING OF MATERIAL
M/s_____________________________________________ hereby declare we will provide ______
nos of labours to carry out this tenders scope of work. We are having Labour Insurance Policy
No.____________________ for ________ no’s of our labours. We declare that, as mention below
table, we are having following safety gadgets of our own and they all are in good condition.
Sign & Stamp of the Bidder
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 37 |
On Firm’s Letter Head
CERTIFICATE – “A”
I/We__________________________________________ authorized signatory of
M/s._________________________________________ is not related with other firms who have
submitted tenders for the same items under this inquiry / Tender.
• Seal of the Firm Signature of the Tenderer
• Place: With Designation
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 38 |
E.M.D. BANK GUARANTEE FORMAT
FOR TENDER NO.: ……………………………..…….
(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)
WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their
registered office at _____________________________________ (Address of the firms Registered office)
(hereinafter called the ‘Tenderer’) wish to participate in the tender No.
Erection/Supply & Erection Work) (Name of the material/equipment/Work) for
_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for
(hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________ (Mention
here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial validity of Tender’s
offer) which is required to be submitted by the tenderer along with the tender.
We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee)
having our registered office at ______________________ (Address of Bank’s registered office) hereby
give this Bank Guarantee No.________________ dated _________ and hereby agree unequivocally and
Unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or
any officer authorized by it in this behalf any amount not exceeding Rs. ______________ (Amount of
E.M.D.), (Rupees _________________________________ (In words) to the said Paschim Gujarat Vij
Company Ltd. on behalf of the Tenderer.
We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or
part thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer
within one month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij
Company Ltd. would constitute a default on the part of the Tenderer and that this Bank Guarantee is
liable to be invoked and encased within its validity by the Beneficiary in case of any occurrence of a
default on the part of the Tenderer and that the encased amount is liable to be forfeited by the
This agreement shall be valid and binding on this Bank up to and inclusive of ____________________
(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor
change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our
liability hereunder shall not be impaired or discharged by any extension of time or variations or
alternations made, given, conceded with or without our knowledge or consent by or between the
Tenderer and the PGVCL.
“Notwithstanding anything contrary contained in any law for the time being in force or banking practice,
this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries).
Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be
entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to
Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or
claims under this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the
Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be
released and discharged from all liabilities there under:
Please Mention here Complete Postal Address
Signature of the Bank’s Authorized Signatory with
of the Bank with Branch Code, Telephone and
Official Round Seal.
NAME OF DESIGNATED BANKS:
• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i)
Axis Bank (ii) ICICI Bank (iii) HDFC Bank
• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)
Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of
Gujarat (GoG) from time to time.
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 39 |
This agreement is made at ___________the ___ day of ______month _______Year between the
Paschim Gujarat Vij Company Ltd. & __________________________ (hereinafter referred to as “the
Contractor “which expression shall unless excluded by or repugnant to the context included its
successors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd.
and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The
Company” which expression shall unless excluded by or repugnant of the context include its successors
of assigns) of the other part.
Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of
____________________, Dated ___________, hereinafter called “The works and more particularly
desorbed enumerated or referred to in the specifications, terms and
other letters and schedule of price which for the purpose of identification have been signed by The
Superintending Engineer/Executive Engineer, , Circle/Division, PGVCL on behalf of the
Company, a list where of is made out in the schedule here under written and all of which said
documents are deemed to form part of this contract and include in the expression “The works
“wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.
And whereas the Company has accepted the tender of the contractors for the Hiring of Vehicle up on
the terms and subject to the conditions herein mentioned.
1.) The contractors shall do and perform all works and things in this contract mentioned and
described or which are implied therein of therefore respectively or are reasonable necessary for
the completion of the works as mentioned and at the time in the manner and subject to the
terms conditions and stipulation contained in this contract and in consideration of the due
provision, executions, construction and completion of the works agreed to by the contractors as
aforesaid the company both hereby covenant with the contractor to pay all the claims of money
as and when they become due and payable to the contractor under the provisions of the
contract such payment to be made at such times in such manner as is provided by the contract.
2.) The conditions and covenant stipulation here in before in this contract are subject to and
without prejudice to the right of the company to enforce for delay and or any other rights
whatever including the right to reject and cancel on default or breach by the contract of the
conditions and the covenant as stipulated in the general conditions specifications form Or
tender schedule drawing etc. attached with the Company LOA No.
3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of
aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors
and labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules
and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”
reserves the right to take actions as per the terms and conditions mentioned in Tender without
4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons
other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in
such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.
5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the
extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and
Contracts to the extent they are related to the work terminated and terms satisfactory to the
Company, stop all further sub-contracting or purchasing activity related to the work terminated,
and assist “The Company” in maintenance, protection, and disposition of the works acquired
under the Contract by the Company. In the event of such a termination the Contractor shall be
paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the
time of termination.
6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor
dies and if the Contractor is a partnership concern and one of the partners dies then unless “the
Company” is satisfied that the legal representatives of the individual Contractor or of the
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 40 |
proprietor of the propriety concern and in the case of partnership, the surviving partners, are
capable of carrying out and completing the Contract “the Company” shall be entitled to cancel
the Contract as to its in completed part without being in any way liable to payment of any
compensation to the estate of deceased Contractor and/or to the surviving partners of the
Contractor’s firm on account of the cancellation of the Contract. The decision of the Company
that the legal representatives of the deceased Contractor or surviving partners of the
Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the
parties. In the event of such cancellation the Company shall not hold the estate of the deceased
Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the
surviving partners of the Contractor’s firm liable to damages for not completing the Contract.
The contract value extent of supply delivery dates, specifications as other relevant matters may be
altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect
or alter other terms and conditions of the contract and the contract so altered or revised shall be and
shall always be deemed to have been subject without prejudice to and stipulation.
In witness where of the parties here to have set their hands and seal this day and month year first above
1. Signed sealed and delivered by for and on
Behalf of the presence of name and address.
2. Signed sealed and delivered by for and on behalf
Of The Paschim Gujarat Vij Company Ltd
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(annexure- III)
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૪૭) GPS સીસ્ટમ ફરજીયાત લગાડવાનુાં રહશે અને ફરજીયાત તેના લોગીન
પાસવડય અત્રેની કચેરીને આપવાના રહશે. GPS સીસ્ટમ લગાડયા વગરનુાં વાહન
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 47 |
SECTION VIII: SCHEDULE B
Hiring of latest diesel model closed body AC vehicle
with driver for O&M for 24 hr. /3000 Km Per Month
at Dhasa SDn under Gadhada Division for the Period
of Two Year.(With GPS system)
REF: - (1) GDN/Tech-3/Store 50-03 DT 05.01.2026
Sr. Description Rate Rate to be
1 24 hr and 3000 Km Per Month for the Period of 54200/-
two Year.(With GPS system)
2 Hire charges for additional Km. Run 10.10/-
Over 3000 Kms. /month Rs.
I/We am/are willing to carry out the work at the estimated rates mentioned
above, Amount of my/our tender works is/are as under.
Signature of Contractor Executive Engineer
PGVCL, Division Office,GADHADA
GDN/Tech-3/Store 50-03 DT 05.01.2026 P a g e 48 |
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