EMA Event Days 2022 Ist Call

Amount

Event Management Agecny (EMA)

State Coordination

Venue Operations

Accreditation

Design Agency

Invitations, Stationery & Collaterals

Sports Presentation

Spectator Engagement

Media Operations

Branding

Venue Overlays

ICT & Hardware support

Post Games Report

Host City Activation

Workforce

Description of Work / Item(s)

Amount

BRANDING

Flex & Frame / Inside & Outside MS Pipe Frame with 320 GSM Blackback Star Flex (Backdrops, Venue Branding, Main Gate Arch, Champions Board, A Boards, Signages at Venue, FOP Zoning, Box Branding, Standees, Directional Totem, and any others) as per the sepcific dimensions to be identified for different Venues.

Vinyl Branding Vinyl Printing and Pasting

Vinyl on Sunboard Branding Vinyl Printing and Pasting on 3mm Sunboard with Matte Lamination

Vinyl on Sunboard Branding Vinyl Printing and Pasting on 5mm Sunboard with Matte Lamination

One way Vission Vinyl Printing and Pasting

Roll up Standees 3ft x 6ft with 320 GSM Blackback Star Flex

Box Branding MS Pipe Frame with 320 GSM Blockout Star Flex in box Shape

Stickering Printing and Pasting Branding requirement on cars and buses

Teardrop Banners Knitted Polyester (stands/poles/base to be provided). To be placed across the stadium concourse Small (Upto 8.5 feet)

Teardrop Banners Knitted Polyester (stands/poles/base to be provided). To be placed across the stadium concourse Medium (Upto 10.5 feet)

Teardrop Banners Knitted Polyester (stands/poles/base to be provided). To be placed across the stadium concourse Large (Upto 14 feet)

Drop Down Flex 320 GSM Blackback Star Flex as per the specific dimensions identified for the different buildings

Drop Down Flex Mesh Fabric. Media to be held in its position either with the help of existing horizontal pipes.

Design, Supply and Commissioning of Helium Balloons 15 ft diameter To be provided with graphic printing and to have the capability of being elevated to a height of 80-100 feet

Pole Branding Knitted Polyester. Media to be held in its position either with the help of existing horizontal pipes. Velcro strips to be provided to hold the banner in place.

Description of Work / Item(s)

Amount

Tentage :-

German Hanger (20M X 20M) a)Side height 4m and Center height 7.25m with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition - (b) Electrical / Technology: . Minimum lighting levels of 1200 lux (if broadcasting of particular sports, then required lux level would be 1800 to 2400 lux) . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding.

German Hanger (30M X 30M) a)Side height 4m and Center height 8.87m with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition b) Electrical / Technology: - . Minimum lighting levels of 1200 lux (if broadcasting of particular sports, then required lux level would be 1800 to 2400 lux) . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding.

German Hanger (40M X 40M) a)Center height 12.4m with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition b) Electrical / Technology: . Minimum lighting levels of 1200 lux (if broadcasting of particular sports, then required lux level would be 1800 to 2400 lux) . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding.

Pagoda Tents (3M X 3M) Supply, erection and dis- assembling of tents of a) As specified with minimum internal height of 2.5m with two removable sides. b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 600 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. e) Cabling from nearest electrical source/DG Set is to be ensured. e) Pagoda Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding.

Pagoda Tents (5M X 5M) Supply, erection and dis- assembling of tents of a) As specified with minimum internal height of 2.5m with two removable sides. b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 600 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. e) Cabling from nearest electrical source/DG Set is to be ensured. e) Pagoda Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding.

Waterproof Shamina (3M X 3M) Bamboo structure with 4 side covered with cloth, carpet on floor & Waterproof (Trapoline /Roof). Wooden flooring with adequate light

Waterproof Shamina (5M X 5M) Bamboo structure with 4 side covered with cloth, carpet on floor & Waterproof (Trapoline /Roof). Wooden flooring with adequate light

Waterproof Shamina (20M X 20M) Bamboo structure with 4 side covered with cloth, carpet on floor & Waterproof (Trapoline /Roof). Wooden flooring with adequate light

Octonorm Panels Height -2.5 M (average size 4m x 3m / 3m x 3m) Partitions shall be made in prefabricated aluminum sections with laminated panels. And Laminated Doors with knob, lock and key for each rooms.

Chinese Tents/Canopy (3M X 3M) Canopy with platform and carpeting

Patio Umbrella (Height - 2.5 M) Branded Umbrella with Base

Platforms :-

Wooden Platforms 19 mm 2 layered BWP with hardwood framing of minimum 4 inch.

Stage (2' Height) Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design.

Stage (4' Height) Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design.

Steps (1' / 1.5' / 2' / 2.5' / 4' Ht) Steps as per the stage and riser requirements

Wooden Platforms with Rubber Sheet for Weightlifting FOP (24mm) 24mm Plywood on floor with 24mm rubber sheet above platform and carpeting on the same. 10M x 10M / 4M x 4M / 2.5M x 2.5M as per International Dimensions

Plywood wall behind the target for safety (archery targets) (Height - 10ft) Plywood Walls with Black/ Green Cloth or Fabric will be required with proper support.Wherever required to erect the wall behind the target and partition walls.

Victory Stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and ht should be as per SAI (Team Sports and Individual sports to be made as per dimensions)

Podium Podium for speech

Furniture, Fixtures & Equipments :-

Executive Table (5'X2') Wooden Table

Table (4'X2') Wooden Tables/ Plastic Tables with cloth & Frills

Buffet Table (6'X19'6") Wooden Tables/ Plastic Tables with cloth as per requirement

Round Table (6' Dia) Wooden Tables/ Plastic Tables with cloth as per requirement

Bar Table (4' Dia)

Executive chair Wheeled Chair with Leatherette. Upholstery with Back Support and Side Arms

Bar chair

Hydraulic Bar Chair (Aquatics & Boxing) (5' height Max.) adjustable height

Metal Chair with cushion Chair with Leatherette Upholstery with Back Support and Side Arms

Plastic chair Plastic chair with arm support

Folding Stools about 1ft ht , canvas seating with iron frame

Benches for Players Seating (6' X 3' X 1.5'H) Wooden Benches for Players to sit (Dugouts, holding area, changing rooms, substitutes, etc)

Player Dugouts Moveabe Dugouts Proper with 10 Seater fitted Chairs and Branding for Football, rugby, Handball & Hockey FOP and any other (Min 8*3 m, Weather Protection)

Sofa (2 seater) Seamless design of plush seating in quality leather

Sofa (1 seater) Seamless design of plush seating in quality leather

Coffee Tables (1.2 M X 0.6M X 0.4M) Wooden Polished Centre table

Massage tables (28" W X 72" L X 23" H) 2" Thick Cushion of Multi-Layer Foam, Oil & Waterproof. Portable & Foldable

Towel baskets

shuttle / ball baskets

kit bag basket (Tennis)

Almirah (52"H X 15"W X 26.5"D) Precision steel ball-bearings. High-side drawers accept letter size hanging file folders. Core-removable lock. Aluminium handles and label holders.

Trunk (3' X 2' X 2') metal box with lock & key

White Boards (4' X 2') White Board With Stand

Cooler Box 50 Ltr Capacity Manufactured from USDA/ FDA/ EU approved food grade polyethylene. PU filled & UV stabilized. Used for storing chilled soft drinks, perishable items, snacks, pastries & frozen foods.

Portable Sauna Bath A multi-purpose bathtub that folds into a flat and portable size 220V

Fridge Fridge should be branded and Capacity of 185 ltr

Fan Standing/ Mobile Fans

AC (2 Ton) Standing / Mobile AC

AC (4 Ton) Standing / Mobile AC

Wash Basin Movable wash basin with water container (water to be ensured thorughout the day.

Extension cords Copper Wire required at various points for extending the power requirement to desired locations.

Barricading :-

Bamboo Barricading / Wooden Frame with cloth masking (10' Height) Black / White cloth masking

Mojo Barricading (4' Height)

Tensile Barriers Retractable Belt Posts or Belt Stanchions

Queue Manager (Set of 2 nos.) Set Of Two Pieces Stainless Steel-Retractable Belt Stanchions

Traffic Cones (30")

Others :-

Chemical toilets Portable toilet with PVC / MS frame body. Plumbing with quality EWC, flush tank, taps and washbasin. Waste removal and cleaning staff, water facility, plumbing and tank (2000 liter to 5000 liter water tank will be keep on 8 feet height. Platform provisioning subject to the identified area.

Portable air conditioned mobile toilets

Walkie-Talkie Make of reputed Brand like Motorola/ Yashica or equivalent, VHF Devices

Mega Phone for (Water Sports & Atheletic) Mega phone with batteries and mic

Ice Ice made with RO water in small polybags of sizes ranging from 5kg to 10 kg. SAI will intimate the day-wise requirement of ice from as per the match schedule.

ICE Bath Tub Large Size and Open top for a adult to dip-in

Mesh Carpet Green mesh fabric to be installed on the ground

Carpets Carpet 3mm with Laying and Installation 3m / 2m width - each roll

LED (24'X10') All equipment related to live screening viz. genset, cabling, stage, super structure, truss, set top box etc. are included in the scope of work.

LED (20'X16') All equipment related to live screening viz. genset, cabling, stage, super structure, truss, set top box etc. are included in the scope of work.

LED (16'X10') All equipment related to live screening viz. genset, cabling, stage, super structure, truss, set top box etc. are included in the scope of work.

LED (13'X8') All equipment related to live screening viz. genset, cabling, stage, super structure, truss, set top box etc. are included in the scope of work.

LED (30'X20') All equipment related to live screening viz. genset, cabling, stage, super structure, truss, set top box etc. are included in the scope of work.

LED (8'X6') All equipment related to live screening viz. genset, cabling, stage, super structure, truss, set top box etc. are included in the scope of work.

Mirrors (6' X 3')

Fire Extinguishers Multipurpose Uses ABC Type fire extinguisher 2 Kg with 5 years Warranty.

Bins (30 L) Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Bins (5 L) Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Digital Helpdesks (3m x 3m, 55" Conceal Plasma) Platform Station with Carpeting 3M x 3M Backdrop with Blackback Star Flex Branding 3M x 3M with conceal plasma of 55" inch One wodden table with branding & manpower)

Covid-19 (Sanitizer Pocket size 20ML)

Covid-19 (Wet tissue - Face Wipes (Pack of 4-5 in each)

Covid-19 (Face Mask 3 Layer Non-Woven Fabric: 1st is Hydrophobic which is water resistant, 2nd is Melt Blown-SMMS fabric offering protection against bacteria/viruses & 3rd is Hydrophilic which absorbs water droplets & sweat.)

Covid Pre-cautions (Santiser Stand with Santiser Bottle for Stands (to be refilled throughout the day)

Covid Pre-cautions (250ML) (Hand wash liquid soap bottle - 250ml (to be refilled throughout the day) near wash basin & Washrooms)

Broadcasting Requirements :-

Camera Platform (12' L X 8' W X 25' H) Platform with Ladders as per the platform height and riser requirements

Camera Raiser (8' L X 8' W X 25' H) Ladders as per the platform height and riser requirements

Scafolding Providing and fixing double scaffolding system (cup lock type) made with 40 mm dia M.S. tube 1.5 m centre to centre, horizontal & vertical tubes joining with cup & lock system with M.S. tubes, M.S. tube challies, M.S. clamps and M.S. staircase system in the scaffolding for working platform etc. Height as per broadcasting requirement upto 5 meter.

Wire Manager (Length : 1m) Material: NR/SBR Rubber • Hardness: 80 ShA • Density: 1.9 g/cm³ Wire managers to bear the load of heavy vehicular and pedestrian traffic with a high-visibility, anti-slip yellow cover

DG sets :-

750 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

500 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

350 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

125 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

62 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

18 - 30 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

Lights :-

SPORTS LIGHTING (400 watt) LED lights with movable fixtures

SPORTS LIGHTING (800 watt) LED lights with movable fixtures

SPORTS LIGHTING (1000 watt) LED lights with movable fixtures

SPORTS LIGHTING (2000 watt) LED lights with movable fixtures

High wattage metal halide lights (1000 watt) Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

High wattage metal halide lights (400 watt) Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

LED Par64 (Warm white) Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Follow Focus Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Sharpy Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Net Light / Rice light (Warm white) LED serial lights, Coloured Rice LED Light Length: 10 m

Trussing for Lights 400mm to 1000mm with Base Plate/ support legs. Black Cloth masking to be done for truss and cables to be hidden.

Stage (6 ft)

Thermocole sheet (3mm)

Rubber tiles (20mm thickness)

Metal Poles 10 ft high metal poles of dia 100mm and thickness of 5mm

Cycle stands Metak Fabricated Cycle stand for 20 cycles

Digital Clocks ( for call rooms)

Description of Work / Item(s)

Amount

HARDWARE SUPPORT (ICT EQUIPMENT)

Wi-fi Enabled High Speed Internet with LAN at all venues and FOPs along with routers, repeaters, switches and other hardware as necessary deemed by the EMA (100 MBPS connection)

Dedicated Leased Lines of 100 Mbps for Media Internet leased line – one to one

Dedicated Leased Lines of 100 Mbps for Broadcast Rooms Internet leased line – one to one

Broadcast Requirement - 8 Cities 1 line for all satellite area. 2 x 5 MBps ADSL & Multi User WiFi connection + 2 10 MBps static IP internet line in BCR hard patch

Projector with Laptop Projection Screen and Hardware/ Software to be included

TSR EQUIPMENT

Electronic Scoreboard (12 ft X 8 ft)

HD LED Video Wall (10 ft X 14 ft)

HD LED Video Wall (10 ft X 15 ft)

HD LED Video Wall (8 ft X 12 ft)

HD LED Video Wall (8 ft X 4 ft)

LED Screen (with Cabling) (10 ft X 8 ft)

LED Screen (with Cabling) (12 ft X 10 ft)

LED Screen (with Cabling) (12 ft X 24 ft)

LED Screen (with Cabling) (12 ft X 8 ft)

LED Screen (with Cabling) (16 ft X 12 ft)

LED Screen (with Cabling) (4 ft X 6 ft)

LED Screen (with Cabling) (6 ft X 4 ft)

LED Screen (with Cabling) (6 ft X 6 ft)

LED Screen (with Cabling) (8 ft X 10 ft)

LED Screen (with Cabling) (8 ft X 12 ft)

LED Screen (with Cabling) (8 ft X 16 ft)

LED Screen (with Cabling) (8 ft X 6 ft)

LED Screen (with Cabling) (8 ft X 8 ft)

LED TV (42 inch)

LED TV (50 inch)

LED TV (55 inch)

LED TV - with Stand (25 inch)

LED TV - with Stand (40 inch)

LED TV - with Stand (42 inch)

LED TV - with Stand (55 inch)

TV Monitors (with wires) (12 inch)

Description of Work / Item(s)

Amount

Post Games Report

Printing of Coffee Table Books/ Picture Books 13" X 11" with 100 pages, Hardcover, high quality print with gloss finish

Post Games Report Standard A4 Size Book

Media Report Standard A4 Size Book

Description of Work / Item(s)

Amount

Host City Activation

Host City Activation Plan – Bidder to attach detailed break - up of cost and the manpower to be deployed

Description of Work / Item(s)

Amount

WORKFORCE FUNCTIONAL AREA

Security guard throughout the day with multiple shifts

Parking usher throughout the day with multiple shifts

Supervisor throughout the day with multiple shifts

House keeping throughout the day with multiple shifts

Sports Equipment Labour Manpwer to lift & move sports eqipment as an when requested by GTCC / Venue Manager / Technical Officals. The manpower deployment day-wise has to be discussed with Venue Mangers/DSYW before deploying on-site

Description of Work / Item(s)

Amount

STATE COORDINATION

State Coordination fees

State Liasioning Officer Head

Sports Liasioning Officer Head

SLO Supervisors / Team Lead

State Liasioning Officers

Sports Liasioning Officers

Description of Work / Item(s)

Amount

Games Operations

Game operations fees

Core Team

Functional Head

Accredation Team

Sports Presentation Team

Invitation and Collateral Team

Spectator engagement Team

ICT Team

GMS Team

Sports Kit Distribution & Coordination Team

Volunteer Management Team

Venue Branding Team

Operations Team

Overlays Team

Description of Work / Item(s)

Amount

ACCREDITATION FUNCTIONAL AREA

Accreditation Cards along with Lanyards including QR CODE / Barcode Standard size of PVC card (with different card types/ different colors) Technical Specification of Accreditation Card Material: PVC ID Thickness: 350 microns Size: A6 size (105 x 148 mm or 4.1 x 5.8 inches) Design and logo will be provided once tender is awarded Technical Specification of Lanyards 16 mm wide thickness. 36 mm length Rotating metal C. Hook. Lanyard Fabric (Satin) Printed lanyard (Dye Sub Printing). Custom printing logo, event details. Approval of Sample to be taken from DSYW Standard smaller in size with different colour as per the category

Generic pre- printed day passes along with Lamination Pouch and Lanyards including QR CODE / Barcode Technical Specification of Lamination Pouch for Emergency Day Pass Material: PET+EVA. Thickness: 225 microns Melting Point: 110 degrees Celsius. Lamination Temperature: 110-140 degree Celsius Size: for A6 paper passes Technical Specification of Accreditation Cards/Passes Paper. 120 GSM Size: A6 Technical Specification of Lanyards 16 mm wide thickness. 36 mm length Rotating metal C. Hook. oLanyard Fabric (Satin) Printed lanyard (Dye Sub Printing). Custom printing logo, event details. Approval of Sample to be taken from DSYW

QR Code/ Barcode Scanner at each Venue Scanner with Manpower in Event T-shirt for Entire Day

Media / Photographer Bibs Media and Photographer with Digital Printing on bibs. To be handed over to media operations team

Description of Work / Item(s)

Amount

DESIGN AGENCY

Design Agency Fee Designing of Composite logo (Enhancing), invitations, stationary, posters, hoardings, flyers, newspaper advertisements, accreditation template, in stadia branding, drop downs, building branding, bus branding, equipment branding, running board branding, LED branding, TSR Templates, e-fixtures and any other design requirement related to the Event. (As per the Scope of Work)

AV Fee, AV-1, AV-2.3…... AV-20 Videos for Manuals of each Functional Area of 2 minutes each (As per the Scope of Work)

AV Fee, AV-1, AV-2, AV-3 Three Videos for Manuals like Accreditation, Contingent Leader, etc. of 3 minutes each (As per the Scope of Work)

AV Fee, AV-1, AV-2…..AV-9 3D Animation of mascot for all 9 sports discipline Videos of 20 seconds each (As per the Scope of Work)

Production of Mascot Costume Adult Size

Description of Work / Item(s)

Amount

Invitations for Ceremonies

VVIP - Invite + Envelopes For Ministers, Dignitaries etc. A4 size, envelope to contain leaflets for Games invitation, fixtures, schedule, car pass, etc. Leaflets for Launch / Opening / Closing Ceremony to be inserted on need basis.

VIP - Invite + Envelopes For Media, School & College Principals, etc. A4 size, separate invites for Opening Ceremony & the Games. The envelope to contain leaflets for Games invitation, fixtures, schedule, car pass, etc. Leaflets for Launch / Opening / Closing Ceremony to be inserted on need basis.

General - Invite + Envelopes + Schedule General Invite A4 size, envelope to include invite & fixtures. Leaflets for Launch / Opening / Closing Ceremony to be inserted on need basis.

Collaterals

Letterhead A4 size

Brochures A5 with 4 pages

Game specific fixtures A5 with 2 pages

Posters Standard size - A3

Note pad A5 with 20 pages

Certificate (participation/ merit/ volunteers) A4, parchment paper

Vehicle access parking Permit Stickers A5 size

Jute Folders A4 Size

Stationery

Scissors Stainless steel with non-slip grip for extra safety

Clipboards A4 with strong plain base with strong metal clip with attached non slip material on the edges

Stationery Kit Pencil - 5 nos. Pens - 2 nos. each (Blue, Red, Black) Rubber / Shapner - 2nos. each Marker - 3nos. Stapler No. 10 - 2 nos. Stapler Pins No. 10 - 5box. Highlighter - 4nos. Whitener - 1no. Paper Punching - 1no. Paper Marking - 2nos. Paper Files - 4nos. (for keeping A4 size papers) Glue Stick - 1no. any others

Description of Work / Item(s)

Amount

Medals

Gold painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by us with 1" Lanyard and Engraved Wooden Box inside velvet base.

Silver painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by us with 1" Lanyard and Engraved Wooden Box inside velvet base.

Bronze painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by us with 1" Lanyard and Engraved Wooden Box inside velvet base.

Trophies

Overall champions trophy Total height 26” includes 6” height double wooden stand

Overall runners-Up trophy Total height 22” includes 6” height double wooden stand

Overall 2nd runners-Up trophy Total height 18” includes 5” height double wooden stand

Trophies for sport first position Trophy 16” height includes 5” wooden stand with glossy polish

Trophies for sport second position Trophy 14.75” height includes 4” wooden stand with glossy polish

Trophies for sport third position Trophy 13” height includes 3.5” wooden stand with glossy polish

Souvenirs

Souvenir Category of value upto INR 1000, following options to be considered: 1. Limited edition wooden plaques for dignitaries 2. Acrylic shields 3. Small tabletop replicas of Games torch 4. Ceramic memento plates displaying local culture 5. Any other souvenir idea suggested

Mascot Soft Toys

Lapel Pin Approx 1" X 2"

Commemorative Medal 3’’ size round medal as per sample weight 100 gms with logo embossing with multi-colors & other side small logo with write up (provided by KIYG) with wooden box inside velvet base

DJ (Sports Presentation / FOP / Cultural Evening and any other)

MC (Sports Presentation / FOP / Cultural Evening and any other)

Manpower for Mascots

PA Sound system of upto 5000 watts - Big Set up covering a big FOP

PA Sound System of upto 2000 watts - Small Set up covering a small FOP

Presentaton ceremony setup (for all 36 sports) Cost to include hostessess, trays, backdrop, confetti blast, stage and other necessary requirements as needed by the bidder

Description of Work / Item(s)

Amount

SPECTATOR ENGAGEMENT

On the spot games

Cultural Activities - Evening at Bhopal / Indore or any other cities. Including Tech Rider Must include DJ and minimum of two (2) performances. For 90 Minutes

Description of Work / Item(s)

Amount

MEDIA OPERATIONS

Press Agency Fee Overall fee of Media Operations which includes the following: 1. Appointment of a press coordinator to integrate all stakeholder press and PR initiatives and local tie up for adequate coverage in local press, assisting in accreditation of media persons. 2. Press Coverage focussed on Khelo India initiative. 3. Cross promotion of Khelo India social media tags with Press coverage. 4. Sharing Press Releases as per requirements of Khelo India initiative. 5. Creation of Social Media Content from site which apart from prints/still photos also include 8-10 videos of 30 seconds each per day of the event. A Social Media War room is to be built for this purpose. 6. Manpower a. 2 Senior Journalists b. 6 Writers c. 12 manpower for Social media d. Team Lead for Social media 7. Create and disseminate a timeline of sub events effective 1st February 2021 through the games and post event coverage which includes: a. Exclusive newsworthy interviewsb. Inspirational stories c. Behind the scenes d. People on top- their vision and thoughts e. Story so far f. Social impact reports

Deepali Designs and Exhibits Pvt Ltd

MAX PUBLICITY AND COMMUNICATION PVT LTD.

MAX PUBLICITY AND COMMUNICATION PVT LTD.

MAX PUBLICITY AND COMMUNICATION PVT LTD.

Deepali Designs and Exhibits Pvt Ltd

Deepali Designs and Exhibits Pvt Ltd

Deepali Designs and Exhibits Pvt Ltd

MAX PUBLICITY AND COMMUNICATION PVT LTD.

Deepali Designs and Exhibits Pvt Ltd

MAX PUBLICITY AND COMMUNICATION PVT LTD.

MAX PUBLICITY AND COMMUNICATION PVT LTD.

MAX PUBLICITY AND COMMUNICATION PVT LTD.

Deepali Designs and Exhibits Pvt Ltd

MAX PUBLICITY AND COMMUNICATION PVT LTD.

Deepali Designs and Exhibits Pvt Ltd