Poly Ring (Donuts)

Special Eligibility Criteria

1. 1

   Tendered item is reserved for procurement from RDSO approved sources as available on UVAM for item for item ID: 3100354 Sub ID: 3100354001. Approval status shall be reckoned as on the date of tender closing and not thereafter, unless it is a case of removal/suspension /banning in terms of para 0805 of Western Railway Bid document (Indigenous purchase version 14 of June 2024. But in case of removal/suspension /banning etc. after opening of tender such changes shall be taken into account while considering offers. Minimum 80% of the net procurable qty. shall be ordered on the vendors appearing as Approved vendor in UVAM. Vendors appearing as Developmental vendor(without any condition) in UVAM will be considered up to a maximum of 20% of NPQ. However, this is subject to a condition that rates of developmental vendors are lower than the rates of vendors eligible for regular orders.

   Document requiredConfirmation required
2. 2

   Where there are not more than three Indian suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre-decided tender criteria
3. 3

   Procurement from (OEMs) manufacturers or authorized agent/dealer: A] Either OEM should quote directly or OEM can authorize and give Tender Specific Authorization to its Agent / dealer to quote on their behalf. B] The authorized dealer should submit valid tender specific authorization, along with the offer, failing which their offer will be summarily rejected. C] Authorized dealer should mention name of Manufacturer along with complete address for inspection of material at OEM Premises D) Traders/Authorized Dealers/ Agents are not eligible to avail the benefits, extended to MSEs under the Public Procurement Policy. E) Authorised agent quoting on behalf of a manufacturer will not be exempted from remitting Earnest Money Deposit (EMD) / Security Deposit (SD), owing to any of the exemptions applicable to the manufacturer represented by them

   Document required
4. 4

   Earnest Money Deposit (EMD): As per clause 0500 of INSTRUCTIONS TO TENDERERS FOR ELECTRONIC TENDERS AND GENERAL CONDITIONS OF TENDER indigenous purchase version -14 of June 2024 or latest with all corrigendums and amendments, if any. issued before the tender closing

   Document optional

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Inspection shall be carried out by Third party Agency as per annexure attached. Inspection place is to be indicated by tenderer with complete address
2. 2

   EVALUATION CRITERIA: 1) The inter-se-position of all offers received will be decided item wise/consignee wise revised spl. Conditions of tender. 2) Firm should offer their quotation consignee wise and also deliver the quantity consignee wise as per delivery schedule mentioned in tender condition. Offers for delivery location/schedule other than tender condition are likely to be passed over
3. 3

   Firms must quote Free at destination rates only. Mode of dispatch should be preferably by Road/Personal courier Service, The date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R./ F.O.T. condition mentioned elsewhere in the contract /tender. Railway reserve the right to pass over such offers who do not comply
4. 4

   NEFT/RTGS Payment : Applicable As per clause 2900 Instructions to Tenderers and General Conditions (Indigenous), June 2024 attached with the Tende
5. 5

   GOODS AND SERVICE TAX : Applicable as per Para 0906 of Instructions to Tenderers and General Conditions of Tender Indigenous Version 14 of June 2024 attached with tender
6. 6

   MICRO AND SMALL ENTERPRISES(MSE) : Applicable as per Para 1700 of Instructions to Tenderers and General Conditions of Tender Indigenous Version 14 of June 2024 attached with tender
7. 7

   LD CLAUSE: Liquidated Damage (LD) shall be levied @ 1/2% (half percent) of the price of the store per week or part of the week during which delivery is accepted and the upper limit for recovery of Liquidated Damages in Supply Contracts is 10 Percent of value of contract irrespective of delays, unless otherwise provided, specifically in the contract
8. 8

   SECURITY DEPOSIT (SD): Applicable as per Para 600 of Instructions to Tenderers and General Conditions of Tender Indigenous Version 14 of June 2024 attached with tender
9. 9

   LAND BORDER CONDITION (A): Attention of the bidders is drawn to Special conditions regarding restrictions on procurement from a tenderer (bidder) of a country, which shares a land border with India, attached with this tender. Bidders should note that compliance to LAND BORDER CONDITION (B) of this tender schedule is mandatory. Bidders are required to attach evidence of valid registration, if applicable to them. Non-compliance shall result in summary rejection of their offer. Any false declaration and non-compliance of the above would be a ground for immediate termination of the contract and further legal action in accordance with the laws
10. 10

    LAND BORDER CONDITION (B): "I have read and understood Special conditions regarding restrictions on procurement from a tenderer (bidder) of a country, which shares a land border with India, attached with this tender. I certify that this bidder is not from such a country or, if from such a country, has been registered, with the Competent Authority. I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached. LAND BORDER CONDITION (C) I have read the clause regarding restrictions procurement from a bidder having transfer of Technology (TOT) arrangement .I certify that this bidder does not have any TOT arrangement requiring registration with the competent authority OR I have read the clause regarding restriction on procurement from a bidder having Transfer Technology. (TOT) arrangement, I certify that this bidder has valid registered to participate in this procurement.

    Document optionalConfirmation required
11. 11

    Guaranty/Warranty as per Clause No.16 of RDSO Specification No. WD- 38- Misc-2004, Rev.3 of April-2025.
12. 12

    Delivery: The delivery period shall be reckoned from the date of issue of PO /Letter of Advance Acceptance/ Letter of Acceptance as the case may be
13. 13

    Special Instructions: Technical and commercial deviations, if any, must be quoted in relevant column specified while submitting the bid. Any deviation in offer quoted anywhere else in the tender or in uploaded documents, shall be ignored and contract shall be placed after ignoring such deviations, which will be binding on the firm.
14. 14

    Single use plastic: Firm to note that single use plastic should not be used in packing, if material to be supplied otherwise it will be rejected. Collection of non-biodegradables old waste after successful delivery of the product/material from consignee place will be arranged by the supplier
15. 15

    Quantity splitting as per clause 2201 (ii) of latest version of Instruction to Tenderers and General Conditions of Contract attached with the tender shall be applicable

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted

2. 2

   Tenderers should quote firm price. No price variation will be acceptable