Providing Consultancy service for Third party inspection & Quality assurance for the work of Resurfacing and FDR Work on Existing Ankleshwar - Rajpipla 4 Lane Road (Phase -1) from Km 0/0 to 44/00 in the State of Gujarat (SH-64)

Tender Currency Type Single Stage Two Envelop System (Technical Bid & Price Bid)

Tender Currency Settings Indian Rupee (INR)

Joint Venture Not Applicable

Rebate Not Applicable

Bid Document Fee : Rs.

Bid Document Fee Payable To : Executive Engineer, Bharuch (R&B) Division, Bharuch

Bid Security/EMD (INR) : Rs.32,000.00

Bid Security/EMD In Favour of : Executive Engineer, Bharuch (R&B) Division, Bharuch

Bid Document Downloading Start Date 24/09/2026 from 12.00 hrs.

Bid Document Downloading End Date 08/10 /2026 upto 12.00 hrs.

Pre Bid Meeting

Last Date & Time for Receipt of Bids 08/ 10 /2026 upto 18.00 hrs.. Bharuch (R&B) Division, Bharuch

Bid Validity Period 120 Days from date of opening of Price Bid

Remarks DDs for tender fee and EMD to be submitted up to 015/10/2026 in Electronic format

only through online i.e. by scanning The original DD’s & EMD / EMD exemption

Certificate where produced should also be scanned, any documents in support of

Tender Bid shall be submitted in Electronic Format only by Scanning, Hard Copy will

not be accepted Separately, Offer of those shall be opened whose EMD, Tender

Fee are submitting by scanning.

Pre-Qualification Bid Opening Date 08/ /2026 at 12.00 hrs.

Officer Inviting Bids : Executive Engineer, Bharuch (R&B) Division, Bharuch

Bid Opening Authority : Executive Engineer, Bharuch (R&B) Division, Bharuch

Address : Near Gayatrinagar, Kanabi waga, Bharuch

Contact Details : Phone No. 02642-261394

Tender Terms and Conditions

(A) Details of Tender item:

Estimated Tender

E.M.D. Tender Fee Period of Consultancy

Sr. Name of Work Value (Rs. in

(in Rs.) (in Rs.) Services

Providing Consultancy service

for Third party inspection &

Quality assurance for the work of 12 (T w el ve) Months

Resurfacing and FDR Work on or up to the completion

Existing Ankleshwar - Rajpipla 4 of original work

(whichever is later)

Lane Road (Phase -1) from Km

0/0 to 44/00 in the State of

Gujarat (SH-64)

(B) Eligibility (if any) As per Pre-Qualification Tender Documents

(I) Site visit (if any )

(II) Pre-bid Conference (If any) N. A.

Submission of the Tender Fees Bid Security and Other

Documents Demand Draft for E.M.D. & Tender fee shall be

submitted in electronic format only through online (by scanning)

while uploading the bid, This submission shall mean that E.M.D. &

Tender Fee is received. Accordingly offer of those shall be opened

whose E.M.D. & Tender Fee received electronically. However for

the purpose of realization of demand draft, Bidder shall send the

Demand Draft in original through R.P.A.D. so as to reach at the

Submission of EMD. Tender fee and other time of tender opening or send the same to Executive Engineer,

Documents during office hours Bharuch (R&B) Division, Bharuch, within 7 Days from the last date

of opening i.e. up to 07/ /2026 to 14/ /2026 during office

hour’s penaltative action for not submitting Demand Draft in

original to E.E. by Bidder shall be initiated. Demand Draft where

E.M.D. Exemption Certificate is submitted will not be necessary.

However the Exemption Certificate shall have to be submitted

electronically through online, Any documents in supporting of bid

shall be submitted in electronic format only through online (by

scanning etc.) & hard copy will not accepted separately.

(i) Bank solvency amounting to Rs. 6.31 lacs of current

calendar year i.e.

(iii) Other Documents (ii) Minimum 2 years experience since it's establishment

as an consultancy firm in executing similar nature of

(iv) Pre-Qualification Bid Opening Date 08/ /2026 at 12.00 hrs.

 Bidders can download the tender document free of cost from the website.

 Bidders have to submit Technical bid as well as Price bid in Electronic format only on above mentioned website till

the Date & time shown above.

 Offers in physical form will not be accepted in any case.

All bids should be digitally signed, for details regarding digital signature certificate and related training involved the below

mentioned address should be contacted:

(n) Code solutions, A Division of G.N.F.C. Limited

301, GNFC Info tower, Bodakdev,

Ahmedabad- 380 054 (India)

E-mail: [email protected]

Other Terms & Conditions as per detailed tender documents

Further Details of this tender are as per under

1.0 Particulars

1.1 Name of work : Providing Consultancy service for Third party inspection & Quality

assurance for the work of Resurfacing and FDR Work on Existing Ankleshwar - Rajpipla

4 Lane Road (Phase -1) from Km 0/0 to 44/00 in the State of Gujarat (SH-64)

2.0 Down loading Tender Document

2.1 Bid documents will be available on web site up to Date shown above.

2.2 Bidders wishes to participate in this tender will have to register on the web site

https://www.nprocure.com.

3.0 Digital Certificate

3.1 Bidders who wish to participate in online tenders will have to procure / should have legally valid

Digital Certificate (Class III) as per Information Technology Act-2000 using which they can sign

their electronic bids. Bidders can procure the same from any of the license certifying authority of

India or can contact (n) Code Solutions – A Division of GNFC Limited, who are licensed Certifying

Authority by Govt. of India.

3.2 All bids should be digitally signed, for details regarding digital signature certificate and related

training involved the below mentioned address should be contacted:

(n) Code solutions A division of GNFC

301, GNFC Infotower, Bodakdev,

Ahmedabad – 380 054 (India)

E-mail [email protected]

3.3 Bidders who already have a valid Digital certificate need not procure a new Digital certificate.

4.0 Pre-Bid Conference : ------

5.0 Online Submission of Tech-Bid & Price-Bid

5.1 Bidders can prepare and edit their offers number of times before the tender submission date and time.

After tender submission date and time, bidder can not edit their submitted offer in any case. No

written or on line request in this regard shall be granted.

5.2 Bidder shall submit their offer i.e. Technical Bid as well as price bid in electronic format on above

mentioned web site and date shown above after Digitally Signing the same

5.3 Offers submitted without digitally signature will not be accepted.

5.4 Offers in physical form will not be accepted in any case.

6.0 Submission of Tender Fees, Bid Security and other Documents

Demand Draft for E.M.D. & Tender fee shall be submitted in electronic format only through online

(by scanning) while uploading the bid. This submission shall mean that E.M.D. & Tender Fee is

received. Accordingly offer of those shall be opened whose E.M.D. & Tender Fee received

electronically. However for the purpose of realization of demand draft, Bidder shall send the

Demand Draft in original through R.P.A.D. so as to reach at the time of tender opening or send the

same to Executive Engineer, Bharuch R&B Division, Bharuch within 7 Days from the last date of

opening i.e. up to 07/ /2026 to 14/ /2026 during office hour’s penaltative action for not

submitting Demand Draft in original to E.E. by Bidder shall be initiated. Demand Draft where EMD

Exemption Certificate is submitted will not necessary. However the Exemption Certificate shall have

to be submitted electronically through online, any documents in supporting of bid shall be submitted

in electronic format only through online (by scanning etc.) & hard copy will not accepted separately.

6.1 Tender Fee: Rs. 2400/- (Rupees Twenty-Four hundred only) by Demand Draft in favour of the

“Executive Engineer, Bharuch (R&B) Division, Bharuch”, payable at Bharuch from any

Nationalized / Scheduled Bank except Co-operative Bank. Demand Draft issued after the last date of

submission of Bids will not be considered or accepted.

6.2 Bid Security i.e. EMD Rs. 32,000/- (Rupees Thirty-Two thousand only) in the form of DD / FDR

in favour of “Executive Engineer, Bharuch (R&B) Division, Bharuch from any Nationalized

/Scheduled Bank except Co-operative Bank shall be valid up to 180 Days. DD / FDR issued after the

last date of submission of tender will not be considered as valid or accepted in any case.

6.3 Other Documents required to be submitted through on line in electronic format through scanning

6.4 Bidder shall have to submit DD for Tender fee, DD / FDR against EMD in physical from so as to

reach R&B office on Date shown above during office hours at Executive Engineer, Bharuch (R&B)

Division, Bharuch through R.P.A.D only. Tender Fee, EMD documents received early or later than

the time specified will not be accepted in any case and the bid of that bidder shall be considered non-

6.5 Bidder has to submit the documents as said in 6.4 above and no other condition in any form shall be

considered at all, at the time of evaluation of the tender i.e. the bidder shall have to submit

unconditional offer without differing from any of the tender condition.

7.0 Opening of Tender

7.1 Opening of Technical bid documents will be held on Date & time shown in the office of the

Executive Engineer, Bharuch (R&B) Division, Near Gayatrinagar, Kanabi waga, Bharuch.

7.2 Intending bidders or their representative who wish to remain present at R. & B. premises at the time

of tender opening can do so.

7.3 The offline technical evaluation of the tenders received on or before last date of submission would be

done and results will be displayed on web site.

7.4 After successful completion of Technical Evaluation, price bid of only those bidders would be

opened online who are found to be substantially responsive.

8.0 Contacting Officer

8.1 Further details / clarification of any required will be available from the Executive Engineer’s office,

Bharuch (R&B) Division, Bharuch. Tel. No. (02642-261394)

8.2 In case bidder needs any clarification / assistance or if training required for the participating in online

tender, they can contact at following office.

(n) Code Solutions A Division of G.N.F.C.

301, GNFC Infotower, Bodakdev,

Ahmedabad – 380 054 (India)

e-mail: [email protected]

9.0 Specific Instruction to Applicants

9.1 The major items relate for Providing Consultancy service for Third party inspection &

Quality assurance for the work of Resurfacing and FDR Work on Existing Ankleshwar -

Rajpipla 4 Lane Road (Phase -1) from Km 0/0 to 44/00 in the State of Gujarat (SH-64)

9.2 Consultant may be pre qualified for project contract up to a limit of his pre qualified capacity.

9.3 The Contract will be Man months rate as negotiated by Government considering the progress

achieved of works and will be bound to all Consultants.

9.4 The complete Request For Proposal (RFP) document complete in all respect should be submitted on

above mentioned website on or before dated 07 / /2026 up to 18.00 hrs. There should be two

separate offers for Technical bid and financial bid.

9.5 The language for submission of prequalification documents along with the tender documents shall be

English. If information is provided in another language, it shall be accompanied by a translation of

its pertinent parts into ENGLISH. This translation will govern and be used for interpreting the

9.6 The cost incurred by the contractor for this offer for clarification or attending discussion, conferences

or site visits will not be reimbursed by the Employer or Engineer-in-charge.

9.7 Applications for Technical Qualification shall be submitted in prescribed format through online.

9.8 The blank tender form could be down loaded free of cost by the interested bidder, however the

following documents duly certified along with application & tender fee shall have to furnish to The

Executive Engineer, Bharuch (R&B) Division, Bharuch during scheduled date and time fixed for the

9.9 The enclosed schedules should be filled in completely.

9.10 The Applicants shall meet the following minimum criteria.

10.0 General Instruction

10.1 The fees for on line tender document will not be refunded under any circumstances.

10.2 EMD in the form specified in tender document only shall be accepted.

10.3 Tenders without Tender Document Fees, Earnest Money Deposit (E.M.D.) and Solvency Certificate

and which do not fulfill all or any of the condition or submitted incomplete in any respect will be

10.4 Conditional Bid shall not be accepted.

10.5 The tender notice shall form a part of RFP document.

10.6 The Consultants are advised to read carefully the “Instruction for the Consultants” and “Eligibility

Criteria” contained in the RFP documents.

10.7 The Internet site address for E-Tender is https://www.nprocure.com/ and that of corporate web site is

https://www.nprocure.com/

10.8 Free training camp for bidders will be organized on every Saturday between 1.00 to 5.00 P.M. at (n)

Code solutions, A division of G.N.F.C., 301, GNFC Info tower, Bodakdev, Ahmedabad – 380

(India). Bidders are requested to take benefit of the same.

10.9 The R. & B. reserves the rights to reject any or all tenders without assigning and reason thereof.

10.10 Not more than one tender shall be submitted by a contractor / consultant or by a firm of contractor

/ consultant. No two concern in which an individual is interested as a proprietor and / or a partner,

shall tender for the consultancy. If they do so all such tenders shall be liable to be rejected.

Deputy Executive Engineer Executive Engineer

City (R&B) Sub Division Bharuch (R&B) Division,

Bharuch Bharuch

INFORMATION TO CONSULTANTS

1.1 The Client named in the “Data Sheet” will select a firm in accordance with the method of selection

indicated in “Data Sheet”.

1.2 The consultants are invited to submit a Technical Proposal and a Financial Proposal. As

specified in the Data Sheet (the Proposal) for consulting service required for the Assignment name

in the Data Sheet. The Proposal will be the basis for contract negotiations and ultimately for a

signed contract with the selected firm.

1.3 The Assignment shall be implemented in accordance with the phasing or otherwise as indicated in

the Data Sheet. When the Assignment includes several phases, the performance of the consultant

under each phase must be to the Client’s satisfaction before work begins on the next phase.

1.4 The Consultants must familiarize themselves with local conditions and take them into account in

preparing their proposal. To obtain first-hand information on the Assignment and on the local

conditions, consultants are encouraged to pay a visit to the Client before submitting a Proposal.

1.5 The Client will provide the inputs specified in the Data Sheet, assist the firm in obtaining licenses

and permits needed to carry out the services, and make available relevant project data and reports.

1.6 Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a

visit to the Client, are not reimbursable as a direct cost of the Assignment; and (ii) the Client is not

bound to accept any of the proposal submitted.

1.7 Government policy requires that consultants provide professional objective, and impartial advice

and at all times hold the Client’s interests paramount, without any consideration for future work,

and strictly avoid conflicts with other assignments or their own corporate interests. Consultants

shall not be hired for any assignment that would be in conflict with their prior or current

obligations to other Clients, or that may place them in a position of not being able to carry out the

assignment in the best interest of the Client.

2. CLARIFICATION AND AMENDMENT OF LETTER OF INVITATION

2.1 Consultants may request a clarification of any of the technical and price bid documents up to the

number of days indicated in the Data Sheet before the Proposal submission date. Any request for

clarification must be sent in writing by paper mail, cable, telex, facsimile or electronic mail to the

Client’s address indicated in the Data Sheet. The Client will respond by cable, telex, facsimile, or

electronic mail to such requests and will send copies of the response (including an explanation of

the query but without identifying the sources of inquiry) to all invited consultants who intend to

submit Proposals.

2.2 At any time before the submission of Proposal, the Client may for any reason, whether at its own

initiative or in response to a clarification requested by an invited firm, modify the technical and

price bid documents by amendment. Any amendment shall be issued in writing through addenda,

Addenda shall be sent by mail, cable, telex, facsimile, or electronic mail to all invited consultants

and will be binding on them. The Client may at its discretion extend the deadline for the

submission of Proposal.

3. PREPARATION OF PROPOSAL

3.1 Consultants are requested to submit a Proposal (Para 1.2) written in the language(s) specified in

the Data Sheet.

Technical Proposal

3.2 In preparing the Technical Proposal, Consultants are expected to examine the documents

comprising this technical and price bid documents in detail. Material deficiencies in providing the

information requested may result in rejection of a proposal.

3.3 While preparing the Technical Proposal, Consultants must give particular attention to the

(ii) For assignments on a staff-time (person months) basis, the estimated number of key professional

person-months is given in the Data Sheet. The proposal shall, however be based on the number of

key professional staff-months estimated by the firm.

(iii) It is desirable that the majorities of the key professional staff proposed be permanent

employees of the firm or have an extended and stable working relation (preferably more than

12 months) with it.

(iv) Proposed key professional staff must have a minimum experience indicated in the Data Sheet,

preferably working under conditions similar to those prevailing in the country of the

(v) Alternative key professional staff shall not be proposed, and only one curriculum vitae (CV)

may be submitted for each position.

(vi) Reports to be issued by the consultants as part of this assignment must be in the language(s)

specified in the Data Sheet. It is desirable that the firm’s personnel have a working knowledge

of the client’s national language.

(vii) The CVs have been recently signed and dated in blue ink by the respective Personnel and

countersigned by the Applicant. Photocopy or unsigned / countersigned CVs shall be rejected;

(viii) The CVs shall contain an undertaking from the respective Key Personnel about his/her

availability for the duration specified in the RFP;

(ix) Professional Personnel proposed have good working knowledge of English language;

(x) Key Personnel would be available for the period indicated in the TOR.

(xi) No Key Personnel should have attained the age of 75 (seventy five) years at the time of

submitting the proposal; and

(xii) Failure to comply with the requirements spelt out in this Clause 2.14 shall make the Proposal

liable to be rejected.

(xiii) If an individual Key Personnel makes a false averment regarding his qualification, experience

or other particulars, or his commitment regarding availability for the Project is not fulfilled at

any stage after signing of the Agreement, he shall be liable to be debarred for any future

assignment of the Authority for a period of 5 (five) years. The award of this Consultancy to the

Applicant may also be liable to cancellation in such an event.

3.4 The Technical Proposal should provide the following information using the attached Standard

Forms (Section 3) :

(i) A brief description of the firm’s organization and an outline of recent experience on

assignment (Section 3B) of a similar nature. For each assignment, the outline should indicate,

inter alias, the profile and names of the staff provided, duration of the assignment, contract

amount, and firm’s involvement.

(ii) Any comments suggestions on the Terms and Reference and on the data, a list of services, and

facilities to be provided by the client (Section 3 C).

(iii) A description of the methodology and work plan for performing the assignment (Section 3D).

(iv) The list of the proposed staff team by specialty, the tasks that would be assigned to each staff

team member, and their timing (Section 3E).

(v) CVs recently signed by the proposed key professional staff and the authorized

representative submitting the proposal (Section 3F). Key information should include

number of years working for the firm/entity, and degree of responsibility held in various

assignments during the last ten (10) years.

(vi) Estimates of the total staff effort (professional and support staff; staff time) to be provided to

carry out the Assignment, supported by bar chart diagrams showing the time proposed for

each key professional staff team member. (Section 3E and 3G & 3H).

(vii) A detailed description of the proposed methodology, staffing, and monitoring of training, if the

Data Sheet specifies training as a major component of the assignment.

(viii) Any additional information requested in the Data sheet (3I & separate sheet)

3.5 The Technical Proposal shall not include any financial information.

Financial Proposal

3.6 In preparing the financial proposal, consultants are expected to take into account the requirements

and conditions of the technical and price bid documents. The Financial Proposal should follow

standard Forms given in priced bid. It lists all costs associated with the Assignment, including (a)

remuneration for staff (local in the field and at headquarters), and (b) other facilities such as

subsistence (per diem, housing), transportation (international and local, for mobilization and

demobilization), services and equipment (vehicles, office equipment, furniture, and supplies),

office rent, insurance, printing of documents, surveys; and training, if it is a major component of

the assignment. If appropriate, these costs should be broken down by activity and if appropriate

into local expenditures.

3.7 The financial proposal should clearly identify, as a separate amount, the local taxes (including

social security), duties, fees, levies, and other charges imposed under the applicable law, on the

consultants, the sub-consultants, and their personnel (other than nationals or permanent residents

of the government’s country); unless the Data Sheet specifies otherwise.

3.8 Consultant may express the price of their services in the currency of Indian Rupees.

3.9 Commissions and gratuities, if any, paid or to be paid by consultants and related to the

Assignment will be listed in the Financial Proposal submission form.

3.10 The Data sheet indicates how long the proposals must remain valid after the submission date.

During this period, the consultant is expected to keep available the key professional staff proposed

for the assignment. The Client will make its best effort to complete negotiations within this period.

If the Client wishes to extend the validity period of the proposals, the consultants who do not

agree have the right not to extend the validity of their proposal.

4. SUBMISSION, RECEIPT AND OPENING OF PROPOSALS

4.1 The original proposal (Technical Proposal and if required financial Proposal; see para 1.2) shall be

prepared & submitted to Executive Engineer, Bharuch (R&B) Division, Bharuch by online only.

4.2 The Completed technical and financial Proposal must be reached at the submission address on or

before the time and date stated in the Data sheet. Any Proposal received after the closing time for

submission of proposal shall not or accept through internet, for which client is not responsible.

4.3 After the deadline for submission of proposals the technical Proposal shall be opened immediately

by the evaluation committee. The Financial proposal shall remain unopened and until all

submitted proposals are opened publicly & evaluated.

5. PROPOSAL EVALUATION

5.1 From the time the bids are opened and till the contract is awarded, if any consultant wishes to

contact the client on any matter related to its proposal, it should do so in writing at the address

indicated in the Data Sheet. Any effort by the firm to influence the Client in the client’s proposal

evolution, proposal comparison or contract award decisions may result in the rejection of the

consultant’s proposal.

5.2 Evaluator’s Technical Proposals shall have no access to the financial Proposal until the technical

EVALUATION OF TECHNICAL PROPOSAL

5.3 The evaluation committee appointed by the client as whole, and each of its members individually.

Evaluates the proposals on the basis of their responsiveness to the terms of reference, applying the

evaluation criteria, sub criteria (typically not more than three per criteria) and point system

specified in the Data Sheet. Each responsive proposal will be given a technical score (St) A

proposal shall be rejected at this stage if it does not respond to important aspects of the terms of

reference or if it fails to achieve the minimum technical score indicated in the Data Sheet.

5.4 Evaluation of Financial Proposal

5.4.1 In the second stage, the financial evaluation will be carried out as per this Clause 5.4. Bids of

those bidders who qualifies in the technical score shall be opened.

5.4.2 For financial evaluation, the total cost indicated in the Financial Proposal, excluding Additional

Costs, will be considered. Additional Costs shall include items specified as such in Form-4A.

5.4.3 The Authority will determine whether the Financial Proposals are complete, unqualified and

unconditional. The cost indicated in the Financial Proposal shall be deemed as final and reflecting

the total cost of services. Omissions, if any, in costing any item shall not entitle the firm to be

compensated and the liability to fulfil its obligations as per the TOR within the total quoted price

shall be that of the Consultant. The lowest Financial Proposal (FM) will be considered as a lowest

6. NEGOTIATIONS

6.1 Negotiations will be held at the address indicated in the Data Sheet. The aim is to reach agreement

on all points and sign a contract.

6.2 Negotiation will include a discussion of the technical proposal, the proposal methodology (work

plan), staffing and any suggestions made by the firm to improve the Terms of Reference. The

Client and firm will then work out final Terms of Reference, staffing, and bar charts indicating

activities, staff period in the field and in the home office, staff-months, logistics and reporting. The

agreed work plan and final Terms of Reference will then be incorporated in the “Description of

Services” and form part of the contract, special attention will be paid to getting the most of the

firm can offer within the available budget and to clearly defining the inputs required from the

client to ensure satisfactory implementations of the Assignment.

6.3 The financial negotiations will include a clarification (if any) of the firm’s tax liability in the

Client’s country and the manner in which it will be reflected in the contract; and will reflect the

agreed technical modifications in the cost of the services. Unless there are exceptional reasons, the

financial negotiations will involve neither the remuneration rates for staff (no breakdown of fees)

nor other proposed unit rates.

6.4 Having selected the firm on the basis of among other things, an evaluation of proposed key

professional staff the client expects to negotiate a contract on the basis of the experts named in the

Proposal. Before contract negotiations, the Client will require assurances that the experts will be

actually available. The client will not consider substitutions during contract negotiations unless

both parties agree that undue delay in the selection process makes such substitution unavoidable or

that such changes are critical to meet the objectives of the assignment. If this is not the case and if

it is established that key staff was offered in the proposal without confirming their availability, the

firm may be disqualified.

6.5 The negotiations will conclude with a review of the draft from the contract. To complete

negotiations the Client and the firm will initial the agreed contract. If negotiations fail. The client

will invite the firm whose proposal received the second highest score to negotiate a contract.

Termination of contract

6.6 If the services of the consultant were found unsatisfactory by the Authority (Executive Engineer)

at any time of contract, the Authority (Executive Engineer) has right to terminate the contract

without assigning any reason and any claim from the consultant shall not be entertained.

7. Substitution of Key Personnel

7.1 The Authority will not normally consider any request of the Selected Applicant for substitution of

Key Personnel as the ranking of the Applicant is based on the evaluation of Key Personnel and

any change therein may upset the ranking. Substitution will, however, be permitted if the Key

Personnel is not available for reasons of any incapacity or due to health, subject to equally or

better qualified and experienced personnel being provided to the satisfaction of the Authority.

7.2 The Authority expects all the Key Personnel to be available during implementation of the

Agreement. The Authority will not consider substitution of Key Personnel except for reasons of

any incapacity or due to health. Such substitution shall ordinarily be limited to one Key Personnel

subject to equally or better qualified and experienced personnel being provided to the satisfaction

of the Authority. As a condition to such substitution, a sum equal to 20% (twenty per cent) of the

remuneration specified for the original Key Personnel shall be deducted from the payments due to

the Consultant. In the case of a second substitution hereunder, such deduction shall be 50% (fifty

per cent) of the remuneration specified for the original Key Personnel. Any further substitution

may lead to disqualification of the Applicant or termination of the Agreement.

7.3 Substitution of the Team Leader will not normally be considered and may lead to disqualification

of the Applicant or termination of the Agreement.

8. AWARD OF CONTRACT

8.1 The contract will be awarded following negotiations. After negotiations are completed, the client

will promptly notify other consultants on the shortlist that they were unsuccessful and the financial

proposals of the consultants who did not pass the technical evaluation (para 5.3) will not be

8.2 The firm is expected to commence the Assignment on the date and at the location specified in the

9.1 Information relating to evaluation of proposal and recommendations concerning awards shall not

be disclosed to consultants who submitted the proposals or to other persons not officially

concerned with the process, until the winning firm has been notified that it has been awarded the

Information of consultants

1.1 The name of the Client is :- Roads & Building Department, Govt. of Gujarat, India

Quality and Cost – Based Selection (QCBS) System

1.2 A Technical and Price Bid Proposal are requested : Yes

The name, objectives and description of the Assignment are: Providing Consultancy service for

Third party inspection & Quality assurance for the work of Resurfacing and FDR Work on

Existing Ankleshwar - Rajpipla 4 Lane Road (Phase -1) from Km 0/0 to 44/00 in the State of

Gujarat (SH-64)

Proposals should be submitted in the following language(s) : English

3.3 (i) Short listed firm/entity may associate with other short listed firm: No

(ii) The estimated number of key professional person months required for the assignments is -

12 Months (ref. para 3 TOR) or up to the completion of original work (whichever is

(iv) The minimum required experience of proposed key professional staff is as per para 3.02 of

(v) The estimated man months for support staff: As required (ref para 3.01 of TOR)

The consultants should submit the proposal as per the broad indicative requirements of the staff

indicated herein.

(vi) Reports: (ref para 7.0 of TOR) which are parts of the assignment must be written in the

following language: English.

3.4 (vii) Training is an important feature of this assignment: No

(viii) Additional information in the Technical Proposal includes : As per the TOR

3.7 Taxes – Consultants are requested to consult tax consultants for details & it will be solely

consultant's responsibility.

3.8 The consultants to state local costs in Indian rupees.

3.10 Proposal must remain valid 90 days after the submission date.

4. Consultants must submit their proposal online up to Date / /2026 up to 18=00 hrs.:

Tenders will be open at on the prescribed date in the office of the Executive Engineer,

Bharuch (R&B) Division, Near Gayatrinagar, Kanabi waga, Bharuch. Tel. No. (02642)

[email protected]

E-mail I.D. : [email protected].

The consultant’s submission must bear the following additional information: Detailed address of

firm, Ph. No, on the net should also include facsimile :

Proposal for consultancy of Third-Party Inspection & Quality Assurance as per IRC /

MORTH guidelines and submission of report with cost effective measures and its estimate of

Providing Consultancy service for Third party inspection & Quality assurance for the work of

Resurfacing and FDR Work on Existing Ankleshwar - Rajpipla 4 Lane Road (Phase -1) from Km 0/0

to 44/00 in the State of Gujarat (SH-64).

4. Proposal must be submitted not later than the following date and time : as stated in technical Bid /

letter of invitation.

5. The number of points to be given under each of the evaluation criteria are :

(i) Specific experience of the consultants related to the Assignment

 Experience in similar nature and size of projects (only completed projects

shall be considered necessary supporting document need to be enclosed)

 Experience in similar regions

 Other factors like performance, capability & past history

(ii) Adequacy of the proposed work plan and methodology in

Responding to the TOR

 Project Appreciation

 Quality of Methodology

 Work program & Organization of staff

(iii) Qualifications and competence of the key professional staff for

 Team Leader & Highway Engineer

 Construction / Bridge Engineer

 Assistant Resident Engineer

 Laboratory Assistant

The number of points to be given for qualifications and competence of the key professional staff

(ref. 3 above) for the Assignment are:

Marks for Marks for

Team Leader Construction /

Sr. No. Points Details Assistant Laboratory

& Highway Bridge

Resident Assistant

Engineer Engineer

(a) Education 10 7 5

(b) Position 5 5 5

2 Adequacy for Project

Total Experience of

Highway Projects

Relevant field (TA/QA

job) of expertise

The minimum technical score required to pass is : 75 Points

5.7 Bids of those bidders who qualifies in the technical score shall be opened and the lowest financial

bidders shall be considered for the award of work.

7.2 The Assignment is expected to commence in the month of _____________ at Gujarat, India.

TECHNICAL PROPOSAL

TECHNICAL PROPOSAL – STANDARD FORMS

3A Technical Proposal Submission form

3B Firm’s Reference

3C Comments and suggestions on the Terms of Reference and on data services, and

facilities to be provided by the Client

3D Description of the methodology and work plan for performing the assignment

3E Team composition and task assignments

3F Format of curriculum Vitae of proposed key professional staff

3G Time schedule for professional personnel

3H Activity (work) schedule

3A TECHNICAL PROPOSAL SUBMISSION FORM

[LOCATION DATE]

FROM: (NAME OF FIRM) TO : [NAME AND ADDRESS OF CLIENT]

Ladies / Gentlemen:

Subject: Providing Consultancy service for Third party inspection & Quality assurance for

the work of Resurfacing and FDR Work on Existing Ankleshwar - Rajpipla 4 Lane

Road (Phase -1) from Km 0/0 to 44/00 in the State of Gujarat (SH-64).

Technical Proposal

We, the undersigned, offer to provide the consulting services for the above in accordance

with your Request for Proposal dated (Date) and our attained proposal. The Proposal which, we

are hereby submitting, includes a Technical Proposal and a Financial Proposal. If selected to

implement the services during the validity period of (period), we undertake to negotiate the

contract on the basis of the proposed staff. Our proposal is binding upon us and subject to the

modifications resulting from contract negotiations.

We understand you are not bound to accept any Proposal you receive.

Your sincerely,

Authorized Signature

Name and Title of Signatory

3 B. FIRM’S REFERENCES

Relevant Services Carried Out in the Last Five Years

That Best Illustrate Qualifications

Using the format below provide information on each reference assignment for which your

firm either individual as a corporate entity or as one of the major with association was

legally contracted by the Client stated below …

Assignment Name Country

Location within country Key professional staff provided by your

Name of Client : No. of Staff :

No. of man-months :

Address : No. of support staff :

No. of man-months :

Start Date (Month/Year): Completion date : Approx, Value of services (in Rupees in

(Month/Year) : Lacs):

Name of Associated consultants if any : No. of Months of key professional staff,

provided by Associated Consultants :

Name & qualification of senior staff ( Project Director/ Coordinator, Team Leader) involved and

functions performed :

Narrative description of Project :

Description of Actual Services Provided by your Staff :

Firm’s Name & authorized signature : _____________________

Note : Support document in reference to above data shall be provided.

Summary Sheet for form - 3B

Sr. Nos. of Projects in

No. last five year

Experience in similar nature and

size of projects (Total)

2 Experience in similar region (out of above)

3C. COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF

REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY

On the Terms of Reference :

On the data, services, and facilities to be provided by the Client

Consulting Firm’s Name

3D. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR PERFORMING

3E. TEAM COMPOSITION AND TASK ASSIGNMENTS

1. Technical / Key Staff

Sr. No. Name Position Task

2. Support Staff

Sr. No. Name Position Task

3F. FORMAT OF CURRICULUM VITAE (CV) FOR

PROPOSED KEY PROFESSIONAL STAFF

Date of Birth : ________________ Age : _____ Years with Firm/Entity : _________

Nationality : _________ Membership in Professional Societies : ________________

Key Qualifications :

[Give an outline of staff member’s experience and training, and position most

pertinent to tasks on assignment. Describe degree of responsibility held by staff

member on relevant previous assignments and give dates and locations. Use about

half a page preferably in tabular form]

[Summarized college/university’s and other specialized education of staff member,

giving names of schools, dates attended and degree obtained. Use about one

quarter of a page preferably in tabular form]

Employment Records :

[Starting with present position. List in reverse order every employment held. List all

positions held by staff member since graduation, giving dates, names of employing

organizations, titles of positions held, and locations of assignment. For experience in

last ten years, also give types of activities performed and Client references, where

appropriate. Use about three quarters of a page preferably in tabular form.]

[For each language indicate proficiency excellent, good, fair or poor; in speaking,

reading, and writing]

Certification :

I, the undersigned, certify that to the best of my knowledge and belief, these data

correctly describe me, my qualifications, and my experience.

[Signature of staff member and authorized representative of the Firm] Day / Month

Full name of authorized representative : __________________________________

Note :- It is advised to attach summary sheet of CV for key staff indicating(a)

position proposed (b) name (c) qualification (d) age (e) total experience in nos. of

months (f) relevant experience in nos. of months (g) position held.

3G. TIME SCHEDULE FOR PROFESSIONAL PERSONNEL

Sr. Reports Due/ Number of Months

1. Sub total (1)

2. Sub total (2)

Reports Due : ________________

Activities Duration : ________________

(Authorized Representative )

3H. ACTIVITY (WORK) SCHEDULE

A. Field Investigation and Study Items :

Month wise Program ( in form of Bar chart)

Sr. No. Item of Activity (Work) [1st , 2nd etc. are months from the start of assignment]

B. Completion and Submission of Reports

Reports : Programme : (Date)

1. Inception Report

2. Monthly Progress Report

3. Quarterly Report

4. Final Completion Report and certificates

FINANCIAL PROPOSAL

FINANCIAL PROPOSAL – STANDARD FORMS

4A Financial Proposal.

4B Summary of Costs – Appendix B of Price Bid & Appendix B1 & B2

Note :- Financial proposal must be supported by necessary documents like Form–16 of

employee and authorized last pay slip, to justify remuneration of the employee.

4 – A FINANCIAL PROPOSAL SUBMISSION FORM

[Location, date]

FROM : (Name of Firm) TO : (Name and Address of Client)

Ladies / Gentlemen :

Subject : Providing Consultancy service for Third party inspection & Quality assurance for

the work of Resurfacing and FDR Work on Existing Ankleshwar - Rajpipla 4 Lane

Road (Phase -1) from Km 0/0 to 44/00 in the State of Gujarat (SH-64).

Financial Proposal

We, the undersigned, offer to provide the consulting services for the above in accordance with

your Request for Proposal date [Date], and our attached Financial Proposal for the sum of [Amount in

words and figures]. This amount is inclusive of all taxes which we have estimated at prevailing rates.

If selected to implement the services during the validity period of the proposal i.e. [period], our

Proposal shall be biding upon us subject to the modifications resulting from contract negotiations.

We undertake that, in completing for (and, if the award is made to us, in executing) the above

contract, we will strictly observe the laws against fraud and corruption in force in India namely

“Prevention of Corruption Act 1988”.

We understand you are not bound to accept any Proposal you receive.

Yours Sincerely,

Authorized Signature

Name and Title of Signatory

Name of the Firm

4B :- Summary of cost

No. Details Amounts (Rs.)

1 Remuneration (4B-1)

2 Out of Pocket Expenses (4B-2)

3 Taxes (including GST)

Note : Grand total will be considered for evaluation.

Note : Grand total will be considered for evaluation.

4 B-1 Remuneration

Sr. Remuneration Nos. of Gross

No. per month Months Remuneration

(a) Key Personnel

(b) Support Staff

Total (a) + (b)

4B–2 Out of Pocket Expenses

No. Details Cost

DECLARATION / UNDERTAKING

DECLARATION / UNDERTAKING

1. I / We agree that the decision of the R & B Department, Sachivalaya, Gandhinagar hereby

referred as Client in selection of Applicants / Contractor, phasing of works and in any other

Project related matter, will be final and bidding to me / us.

2. All the information and date finished herewith are correct to my / our best of knowledge.

3. I / We agree that we have no objection if inquiries are made about our works, its related areas

and any other inquiry regarding all details, projects and works listed by us in the Pre-

Qualification document.

4. I / We also understand that furnishing of wrong information or hiding of any information shall

be a cause for disqualification.

Date : Signature with Seal of the Company

TERMS OF REFERANCE

TERMS OF REFERENCE

Providing Consultancy service for Third party inspection & Quality assurance for the work of

Resurfacing and FDR Work on Existing Ankleshwar - Rajpipla 4 Lane Road (Phase -1) from Km

0/0 to 44/00 in the State of Gujarat (SH-64).

ROADS AND BUILDINGS DEPARTMENT

GOVERNMENT OF GUJARAT

Providing Consultancy service for Third party inspection & Quality assurance for the work of

Resurfacing and FDR Work on Existing Ankleshwar - Rajpipla 4 Lane Road (Phase -1) from Km

0/0 to 44/00 in the State of Gujarat (SH-64).

CONTRACT BETWEEN

ROADS & BUILDINGS DEPARTMENT

(THE CONSULTANT)

TERMS OF REFERENCE

TERMS OF REFERENCE FOR

CARRYING OUT THE THIRD-PARTY INSPECTION QUALITY ASSURANCE for the work of

Providing Consultancy service for Third party inspection & Quality assurance for the work of

Resurfacing and FDR Work on Existing Ankleshwar - Rajpipla 4 Lane Road (Phase -1) from Km 0/0

to 44/00 in the State of Gujarat (SH-64).

1.0 INTRODUCTION AND BACK GROUND

1.01 The Government of Gujarat (GOG) has embarked upon a major project for Improvement of

various important roads under the various schemes as named & listed in Annexure –II. The State

Government from its Plan & Non-Plan Outlay Funding these Projects. The projects will be

implemented during financial year 2020-21 & 2021-22.

1.02 The proposed important linkage of various roads passing through districts of Executive Engineer,

Bharuch (R&B) Division, Bharuch comprises of 44.00 Km. Road works as shown in Annexure–

I. Road and Building Department (R & BD), Govt. of Gujarat, intends to hire consultants for TA /

QA Consultancy as per IRC / MORTH guidelines and submission of report with cost effective

measures and its estimate. The prioritization of works has been carried out by R&B Deptt. Roads

and Building Department, Government of Gujarat will be the supervising and implementing

agency for the Projects. The works will be executed through the contractors appointed by Govt. of

Gujarat through open competition tendering system. It is intended that the roads be upgraded to

standard of Ministry of surface Transport (MOST) specifications, respective IRC guidelines and

R&BD standard specifications and guideline as high speed corridor. The break up of roads length

is as per Anexure-1 attached.

1.03 The improvement of selected roads shall mainly comprises of Widening/renewal/ strengthening of

Pavements, Improvements, Up-gradation, repairs of shoulders, roadside drainage, foot paths,

medians and road furniture etc. with cautionary, warning, mandatory signage’s.

1.04 In order to achieve high standard in quality of road constructions works, R&BD is intended to hire

consultancy services for providing quality Assurance and Technical Audit of works being carried

out under the schemes as specified. Primarily responsibility of day to day supervision of works

will be that of R & BD engineers and consultant’s role shall be of Quality Assurance and

Technical Audit as per IRC / MORTH guidelines and submission of report with cost effective

measures and its estimate.

2.01 The main objective of these consulting services is to conduct technical audits and as per IRC /

MORTH guidelines and submission of report with cost effective measures and its estimate of the

execution of the identified roads of 44.00 Km. Road works of Bharuch Districts as specified in

Annexure- II of whereby the consultant will render professional services to improve the quality of

construction of roads.

2.02 To ensure achieving high standards in quality of construction works.

2.03 To ensure that all the works carried out under the scheme fully comply with the technical

specifications drawings established codes/standards and sound engineering practices.

2.04 To assure R&B and GOG for the quality of works being executed comply the quality norms and

standards laid down in contract specifications.

2.05 To provide technical audit and advisory services for the works.

3.0 SCOPE OF SERVICES

3.01 Estimated level of services:

R & B has assessed the expertise required for carrying out the assignment as follows

Sr. Specialist / Position & Numbers (Key Positions whose CV Person months for package

No. will be evaluated) (Estimated)

12 Month or extended time

1 Team Leader cum Highway Engineer (Civil) - 1 Nos Daily

limit of work whichever is later

12 Month or extended time

2 Material Engineer cum lab Technician - 1 Nos Daily

limit of work whichever is later

12 Month or extended time

3 Bridge Engineer - 1 Nos Daily

limit of work whichever is later

12 Month or extended time

4 Road Safety Expert - 1 Nos daily

limit of work whichever is later

12 Month or extended time

5 Laboratory technician - 2 Nos daily

limit of work whichever is later

12 Month or extended time

6 Site supervisor (Diploma Civil)- 3 Nos daily

limit of work whichever is later

Total person – months

Details of Supporting Staff Person Months Estimated

12 Month or extended time

1 Office hire charges

limit of work whichever is later

12 Month or extended time

2 Stationery and printing charges

limit of work whichever is later

12 Month or extended time

3 Local Transportation charges for hiring vehicles

limit of work whichever is later

2.06 The consultant is also take follow-up for utility shifting work from other government agency for

timely completion of project and also help this office staff for clearance of all hindrance during the

execution of work.

3.02 TEAM COMPISITION AND STAFF QUALIFICATIONS & DUTIES OF CONSULTANT

3.02.1 An experienced and qualified Senior highway engineer with min. 15 Years of experience, in the

management of roads, procurement, quality control out of which at least 7 years relevant

experience. He will have degree in Civil / Highway Engineering and preferably masters degree.

He will be the Team Leader cum Resi. Engineer.

3.02.2 1 No. of Highway cum Material engineers one in each District with 7 year experience out of which

4 years relevant experience. They will have a degree in Civil / Highway engineering and

Preferably masters degree in related fields. He will be Construction / Quality / Quality Assurance

3.02.3 2 No. of Assistant Resident Engineers with minimum experience of 3 years in field of supervision

/ survey / quality of large civil works/projects to assist technical works or supervision work of

quality / highway engineer. They will have degree or diploma in civil engineering.

3.02.4 1 No. of laboratory technician with minimum experience of 2 years in field of quality testing &

material testing for large civil works/projects. They will have either diploma in civil engineering

or degree in science (when required).

3.03 The consultants shall familiarize him self, with the help of sample surveys, visits and inspections

in the field and by examination initially of one set of documents such as detailed estimates,

contract documents, including specifications, interim certificates, quality control test results and

other relevant documents as per 3.04.

3.04 The consultant will examine that the description, procedure and quality of works accurately

reflects conditions in the field; work progress monitoring and field supervision procedures have

been followed correctly; site journals, reports of site meetings, and other documents are

maintained in accordance with the Procedures acceptable to R & B.

3.05 Assist and guide the R & BD staff in interpretation of the technical specification, etc. as and when

3.06 Review contractor’s detailed work program, suitability of contractor’s key personals, constructions

methods and test results of construction materials and workmanship and suggest necessary action

and rectifications if required on these activities.

3.07 Assist R & BD in implementation of quality control measures to ensure quality of work, and also

in approval of field-testing laboratories in respect of facilities, adequacy, arrangements,

equipments and staff as per contract document.

3.08 Review the construction methods proposed by the contractor for carrying out the works to ensure

that these are satisfactory with particular reference to the technical requirements, the Project

Implementation Schedule and environmental aspects, as well as safety of the works, property,

personnel and the general publics.

3.09 Review the tests Results/ certificates of all construction materials and the sources for assessing

their suitability in works.

3.10 Develop standard form and procedures to ensure a proper quality Control System to be

implemented for materials and workmanship.

3.11 Witness 10% of total test for the quality control being carried out by staff of the R & BD/

Contractor. The consultant shall undertake random sample checks independently for quality

control using contractors / GERI / Polytechnic / Engineering Colleges / approved private

laboratory and recommended solutions for improving road quality to meet the specifications.

Consultant shall also collect independently core samples for each 500 MTRS Length (three cores

at same sections) of finished road and test them using Contractor’s core cutting equipment (for

bituminous work).

3.12 Assist the R & BD on technical supervision of the works to ensure the quality and in conformity

with the standards and specifications prescribed in the contract and review the frequency of quality

3.13 Assist R & BD during inspection about the contractor’s equipment/machinery employed for road

construction works so as to determine their suitability for work at site. Assistance shall also be

provided during periodic inspection for machines / equipment. Also review the suitability of

source of materials and their quality on the basis of inspection, test results, manufacturers

certificate etc.

3.14 If the consultant considers any items of work substandard or unacceptable, he will inform the

contractor as well as R & BD of any rectification required in writing, providing full justification

thereof with all necessary supporting data.

3.15 Inspect the works on substantial completion before take over all indicate to the contractor / R &

BD any rectification required and any outstanding work to be carried by the contractor during the

Defects Liability Period.

3.16 Assist the R & BD in monitoring progress of the works at regular intervals through modern aids

such as computer aided project management techniques. Also review and assist R&BD staff in

effective implementation of Quality control / Assurance system.

3.17 Prepare monthly reports and final audit report (in six copies) fully describing the progress of the

works and the assistance given by the consultant during the month under review, indicating also

the problem areas and actions required to overcome them by the relevant authority.

3.18 Recommendations regarding the methods and procedures for the evaluation and the system for

monitoring of the conditions of the road after the project completion.

3.19 Consultant is expected to perform at least one set of material testing at each plant site and to

certify the materials to be used. Also, Consultant shall collect independently at least one set

(THREE CORES) of cores to be taken for each 500 MTRS. Length of road or part there of for

each layer of completed bituminous pavement and the samples of core to be tested and complete

analysis e.g. indicating density, asphalt content and thickness of layer is to be reported. Thickness

of the laid surface is to be checked for each layer in every 500 MTRS. Length of road and to be

certified. The test for Density and Bitumen content shall be conducted in laboratories listed here

with in para 3.11, 3.26 and the cost of testing shall be born by R & B/ Contractor as mentioned in

works tender. The core cutting machine shall be made available at each sampling location of work

site and core cost of core cutting machine, sampling, testing, transportation and operation shall be

borne by Contractor.

3.20 Consultant shall recommend to R & BD to grant the permission to start the work on the basis of

quality check of materials on plant site, Plant and machinery, laboratory facility, weigh bridge and

any other requirements related to tender.

3.21 More over for complete work OR completed items (each layer of work) check for width of road,

shoulders / hard side shoulders and earth work, camber, super elevation, grade, ascertaining

density of each layer shall be performed at every 500 mtr interval and reported accordingly. Also

inspect the work on completion / substantial completion before taking over in order to identify the

balance work and rectification of defects to be carried out by contractor during defect liability

3.22 Also other item like concrete work, foot path, side drains, gutter, structure works etc. shall be

checked in accordance with standard specification and design and as per tender provisions.

3.23 Each quality aspects shall be reported road wise and item wise as summary report periodically to

R & BD. Also consultant shall furnish the summary of QC test results conducted in each activity

of work and furnish a QC certificate (regarding Quality of material and workmanship and

performance) along with contractors each invoice (RA BILLS)

3.24 Final report shall have concluding remarks (Road wise – Item wise) about overall quality of road

also consultant shall recommend the methods and procedures for evaluation and system for

monitoring the condition of road.

3.25 The consultant shall conduct technical audit of work. In addition to regular audit activities of

works the auditor shall also examine the following:

(A) The description, procedure, and quality to works executed accurately reflect the requirements

as per prevailing site condition. (B) R & BD site staff has followed correctly or not the system for

monitoring of work progress and supervision of works. (C) System followed for maintenance and

documentation of site instruction book, reports, minute of meetings and other documents are being

followed correctly and in accordance with the procedures acceptable to R & BD or not.

3.26 If the extension of three months required the consultant is bound to rendered the services at his

quoted rate with the same pattern of personal staff.

3.27 To check measurements and keep measurement records as per direction of R&B.

3.28 To assist R&B to order the removal improper / substandard work.

3.29 To assist R&B in co-ordination work with different agencies and hold meetings for proper and

timely implementation of the works.

3.30 To carry out periodic review of contractor's resources vis-a-vis work programme.

3.31 To check road inventory km wise road length incorporating all basic data and details of road;

3.32 To carryout existing road condition survey and listing all defects on bituminous surfacing, berms,

drainage system, structure / CD Works, road furniture.

3.33 Any other assignments given by the 'Employer'. The scope shall however remain restricted to such

services as necessary for fulfilling the stipulated obligations of the Engineer.

3.34 The Executive Engineer has right to use consultant services during the assigned period for other

works under the jurisdiction of Bharuch (R&B) Division, Bharuch for which no extra

remuneration will be paid.

3.35 The consultant is also take follow-up for utility shifting work from other government agency for

timely completion of project and also help this office staff for clearance of all hindrance during the

execution of work.

4.0 OFFICE ACCOMODATION

The office of consultant’s team leader shall be maintained at Bharuch having approximate area of

50 to 60 Smt. The consultant shall make available suitable office accommodation for team leaders

& associated staff including office furniture, office equipment, and other relevant requirements as

per necessity of a T.L. and associated staff. It shall be maintained & managed by consultant at his

own cost. The consultant shall bear the cost of electricity telephone bill and water consumer etc. at

office accommodation including all taxes.

It is expected that the consultant will set up field office for construction engineer, A.R.E. &

Lab Technician as indicated below. Office accommodation space at District Place as per client

discretion including, laptop, computer with necessary networking system and furniture shall be

procured by consultant at his own cost. The Team leader is accepted to attend review meeting at

Gandhinagar and Bharuch once in a week or as required.

Sr. NOS. OF PROPOSED LOCATION

POSITION / PERSON

No. PERSON OF OFFICES

Team Leader cum Highway Engineer

1 1 ANKLESHWAR RAJPIPLA ROAD

(Civil) - 1 no daily

Material Engineer cum lab Technician -

3 Bridge Engineer - 1 Nos Daily 1 SITE

4 Road Safety Expert - 1 Nos daily 1 SITE

5 Laboratory technician - 2 Nos daily 2 SITE

6 Site supervisor (Diploma Civil)- 3 Nos daily 3 SITE

5.0 LABORATORIES

5.01 Laboratories of CONTRACTOR / GERI / Polytechnic / Engineering Collages / recognized Pvt.

Labs shall be used. Also according to contract conditions, the contractor shall provided a fully

equipped field testing laboratory. The consultant will have full access to witness / supervise the

tests in contractor’s laboratories during contract implementation. The testing results shall be

signed by consultant, contractor and departmental engineer.

5.02 Contractor shall make available free of cost core cutting machine in working order along with

operator and fuel at each site of work core sample is contempt.

6.01 Consultancy services are required for a period of 12 months or original work extended time limit

of work whichever is later and will start on issuing work order

6.02 During monsoon period from 01/07 to 30/09 (July to September) the staff shall be curtailed to

requirements of site or as directed by Engineer in charge.

7.0 REPORTING REQUIREMENTS

7.01 Reports required to be submitted in six copies (on CD and typed – hard copy) to R & B include

 Monthly reports on the activities progress and major issues and the observations by the Field

 Quarterly report covering summary of progress and quality checks (item wise and road wise) with

remedial measures and penalty measures.

 Final audit report containing road wise detailed report of quality and other relevant information.

 Final Road wise quality – certificate covering overall view of quality and all items.

The Proposed schedules for submission of various reports are as follows.

No. Report Time of Submission

Quality Assurance Manual for the entire project

covering type and nature of QC tests to be conducted, Within 15 days from

acceptance criteria, frequency of tests, Standard commencement of services.

observation sheets and documentation.

Monthly Reports on the activities in progress and

For every month by 20th date

2 major issues and the observations of the consultant’s

in following month.

Quarterly reports covering summary of progress and

By the end of every quarter of

quality checks (Activity wise for each road) results of

3 assignment within 20 days

audit notes including remedial measures if suggested

after the expiry of quarter

and non conformance reports and their disposal.

Final completion report including status of audit notes,

Within one month after

NCR and its disposal and status of Quality control

4 completion of consultancy

Tests conducted along with required frequency and

results of QC tests.

Certificate regarding Quality of work executed for each Within one month after

activity of work and individual road. completion of work.

Recommendations regarding methods and procedures Within one month after

6 for evaluation and the system for monitoring the completion of consultancy

condition of roads after completion. assignment

Note : Reports shall be submitted road wise individually.

8.0 DATA AND ASSISTANCE TO BE PROVIDED BY THE CLIENT

8.01 The following will be provided by R & BD:

 Copies of network maps of roads.

 Copies of estimated and contract agreements, work orders and tenders between R&B and contractors.

 Access to all other necessary data and facilitation of consultations required for the performance of the

consultant’s duties.

9.0 CONSULTANT’S RESPONSIBILITY

In addition to what is specified under the scope of services the consultant shall be responsible for

the consultant will be responsible for providing all other necessary facilities and logistical support

for him/her self and supporting staff, including office and residential accommodation,

transportation, office equipment, communications, utilities, office supplies, and other support

requirements. The consultant shall also purchase/hire one Innova, Two Sumo Jeep and Five Motor

Bike for field staff.

9.01 For the entire work consultant shall have to purchase 3 nos. of computer (P IV type, 40 GB HDD,

256 Ram, with CD Writer and CD ROM, 1.44 Floppy Drive, Pen Drive etc.) along with laser

printers of known brand (10-12 ppm, B/w, A-4).

9.02 Consultant shall also purchase necessary office furniture at the office of regional team leader, and

team leaders and at District Places for staff.

9.03 Consultant shall have to inform & submit register of activities carried out on site in pursuance of

9.04 Material Consumption certificate and Testing Schedule as per frequency and instructed by

the Engineer in charge to be maintained by TPI. No additional cost will be paid separately.

10.0 CONTRACTUAL ARRANGEMENT

10.01 The consultant’s contract will be with R & B D and will be Consultancy services contracts.

11.0 PAYMENT SCHEDULE

11.01 The consultancy fee shall be paid for in Indian Rupees only.

11.02 The running bills shall be claimed as percentage of running Bill of work done limited to tender

amount of TPI/Tender.

 The consultancy running bills shall be paid simultaneously with payment of R.A. bills of

Contractor from time to time or as per grant availability.

 Income tax / service tax and any other taxes arise from time to time shall be deducted from each

 Advance payment shall not be made.

 Final payment shall be made only after the final report and final statement, have been submitted

by the consultants and approved as satisfactory by the client.

11.03 Consultant will have to submit the certificate from concern DEE’s showing satisfactory work is

carried out by consultant as per T.O.R with every bill and presence of consultant shall be got

registered from the departmental engineer.

11.04 Consultant will have to submit the certificate of attendance / presence of their staff from

concerned Dy. Executive Engineer with every running bill, otherwise payment will not be done.

Specifically the separate daily attendance of every staff members (duly signed by them) have to be

submitted with the running bill and payment will be made as per actual presence of the staff. The

attendance register of staff should be counter signed by concerned Deputy Executive Engineer or

Executive Engineer of R&B Department.

11.05 Payment shall be made on pro-rate basis as per the original work progress, limited to the tender

amount of this work.

Amount of Original work

R.A. Bill = ------------------------------------------------------ X Tender amount of this work.

Total remaining tender value of original work

*And Payment on man month whichever is least.

12.01 Penalty action for delay

In case of delay in completion of services, a penalty equal to 0.1% of the contract price per day

subject to a maximum 10 % of the contract value will be imposed and shall be recovered from

payments due/performance security. However in case of delay due to reasons beyond the control

of the consultant, suitable extension of time will be granted.

12.02 Consultant liability towards the client

Consultant shall be liable to indemnify the Client for any loss or damage accrued or likely to

accrue due to deficiency ion service rendered by him which shall include any or all cost and

expenses incurred by the Client in removing the deficiency in service including engaging any

other consultant.

12.03 Warning/Debarring

In addition to the penalty as mentioned in above para, warning may be issued to the erring

Consultant for minor deficiencies. In the case of major deficiencies causing adverse effect on

reputation of the Client, other penal action including debarring the consultant for one to three

years period may also be initiated.

12.04 The Authority expects all the key personnel specified in the proposal to be available during

implementation of the Agreement. The Authority will not consider any substitution of key

personnel except under compelling circumstances beyond the control of the consultant and the

concerned key personnel. Such substitution shall be limited to not more than two key personnel

subject to equally or better qualified and experienced personnel being provided to the satisfaction

of the Authority. Replacement of the team leader will not normally be considered and may lead to

disqualification of the applicant or termination of the agreement. Replacement of two key personal

shall be permitted subject to reduction equal to 3% (Three percent) of total Fee payment of

consultant after replacement. In case of second replacement, reduction in fee payment shall be 6%

(Six percent) thereafter.

2.0 PERFORMANCE SECURITY

The amount of Security Deposit shall be 10 % of estimated consultancy amount. Consultant shall

be required to submit 5% of Security at the time of agreement in the form of NSC pledged in

favour of Ex. Engr. Bharuch (R&B) Division, Bharuch FDR of Nationalized Commercial Bank in

favour of Ex. Engr. Bharuch (R&B) Division, Bharuch remaining 5% will be recovered from R.A.

Bills. The validity of NSC / FDR shall cover entire duration of consultancy period plus 3 months.

The NSC / FDR will be return after satisfactory completion of the agreement duly recommended

by concern Executive Engineer.

I. FORM OF CONTRACT

COMPLEX TIME-BASED ASSIGNMENTS

THIS CONTRACT (hereinafter called the “Contract”) is made on the _________ day of the month of

______ 2021 between, on the one hand, Government of Gujarat, Roads and Buildings Department

(hereinafter called the “Client”) and, on the other hand, under this Contract, namely

(hereinafter called the “Consultants”).

(a) The Clients has requested the Consultants to provide certain consulting services as defined in the

General Conditions attached to this Contract (hereinafter called the “Services”).

(b) the Consultants, having represented to the Client that they have the required professional skills,

personnel and technical resources, have agreed to provide the Services on the terms and conditions

set forth in this Contract; and

(c) the Client has received the fund from the Government towards the cost of the Services and intends

to apply to eligible payments under this Contract, it being understood (i) that payments will be

made only at the request of the consultant and, (ii) that such payments will be subject, in all

respects, to the terms and conditions of the agreement, and (iii) that no party other than the Client

shall derive any rights from the agreement proceeds.

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this Contract:

(a) The General Conditions of Contract (hereinafter called “GC”);

(b) The Special Conditions of Contract (hereinafter called “SC”);

2. The mutual rights and obligations of the Client and the Consultants shall be as set forth in the

Contract; in particular;

(a) The Consultants shall carry out the Services in accordance with the provisions of the

(b) The Client shall made payments to the Consultants in accordance with the provisions of

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective

names as of the day and year first above written.

FOR AND ON BEHALF OF

Government of Gujarat, Roads and Buildings Department

Executive Engineer

Authorized Representative

FOR AND ON BEHALF OF

Consultant’s Name

Authorized Signatory

ABSTRACT OF THE WORKS

Sr No of No. of Bridge

Name of District Length

Say Total (A) 1 1

Deputy Executive Engineer Executive Engineer

City (R&B) Sub Division Bharuch (R&B) Division,

Bharuch Bharuch

ABSTRACT OF THE WORKS

Name of Division Name of Work

No. Rs. in Lacs

Resurfacing and FDR Work on Existing

Bharuch (R & B) Ankleshwar - Rajpipla 4 Lane Road (Phase -1)

Division, Bharuch from Km 0/0 to 44/00 in the State of Gujarat

Deputy Executive Engineer Executive Engineer

City (R&B) Sub Division Bharuch (R&B) Division,

Bharuch Bharuch

Not to be Issued to the Contractor

Name of work :- Resurfacing and FDR Work on Existing Ankleshwar - Rajpipla 4 Lane Road (

Phase -1 ) from Km 0/0 to 44/00 in the State of Gujarat (SH-64).

: SCHEDULE OF PRICE BID :

Sr. Quantities Item of work. Estimated Rate Unit Total amount

Sr. Quantities Item of work. Estimated Rate Unit Total amount

No. Estimated according to

but may in Fig. (Rs.) in Word Estimated

be more or (Rs.) Quantities.

1 1.00 Item No.1. : Providing Consultancy 31,51,200.00 Rs. Thirty Job

Services for 3rd Party inspection & One Lac

Quality Assurance upto completion of Fifty One

work with team supervision of work as Thousand

per schedule framed out and including

planning, periodical review of work

progress as per schedule set forth,

preparation of daily progress report and only

certificate regarding quality of works

stage wise & on final completion as

directed by Engineer-in-charge including

all relevent applicable taxes at the

prevailing rate.

(Rs. Thirty One Lac Fifty One Thousand and Two Hundred only)

Deputy Executive Engineer Executive Engineer

City (R&B) Sub Division Bharuch (R & B) Division,

Bharuch Bharuch

Signature of Bidder :

PRICE-BID NOTES:

(1) All the rates quoted shall include the total expenditure inclusive of taxes if any.

(2) I / We have reviewed all the terms & conditions of the tender & would undertake to abide by all

the terms & Conditions contained therein.

(3) I/We hereby declare that there are & shall be no deviations from the stated terms & conditions

contained therein.

(4) I/We hereby declare that there are and shall be no deviations from the stated terms in the

tender documents.

Deputy Executive Engineer Executive Engineer

City (R&B) Sub Division Bharuch (R&B) Division,

Bharuch Bharuch

Signature of Bidder :

INFORMATION IN RESPECT OF DRAFT TENDER PAPERS

1. Name of work : Resurfacing and FDR Work on Existing

Ankleshwar - Rajpipla 4 Lane Road ( Phase -

1 ) from Km 0/0 to 44/00 in the State of

Gujarat (SH-64).

2. Amount of administrative approval : TPI of original work.

with authority.

3. Amount of Technical Sanction with : Rs.37,18,500.00/- vide Order No: PB/III/

authority City/5054-lump/3523 of 2026, Dtd:

22/07/2026 of Executive Engineer,

Bharuch (R&B) Division, Bharuch.

4. Sanction cost of the work put to : Rs.31,51,200.00

5. The Time Limit provided for : 12 (Twelve) Months

completion of work (the basis for

fixing time limit be given).

6. Details of materials provided in : --

Schedule-“A” of the tender

(calculation sheet should be

attached, item wise).

7. Date of issuing and receipt of : --

8. Budget provision : --

9. Whether the work put to tender is : Whole work

whole as sanctioned or only a part

10. If work is splited-up, details to split- : --

up with authority approving split-

11. In case it has a part of the : Not Applicable

remaining work, the reasons as to

why it is not whole of the

remaining work and the progress

of completing the balance work.

12. The amount and details of items : Not Applicable.

not included in the tender with

reasons thereof and now you

proposed to execute the work

with complete financial pictures

(A) Item Nos. : --

(B) Total Amount : --

(B) Total Amount : --

13. In case the work be the same : No

abandoned by the previous

agency, the actions taken against

the defaulting agencies.

14. If there by variation in items and : No

quantities if any from these, the

sanctioned estimates (these

includes extra item).

(Sub selected items).

15 Certificates of Overseer/ : Attached herewith.

Supervisor/Junior Engineer for

proper drafting of specifications

and proper portion of Schedule-

“B” including arithmetical checks

(Details of Sub Estimate-wise

quantity should be attached).

16. Certificate of Tender Clerk for : Yes

arithmetically checked of

17. Whether all correction slips in the : No

printed forms are pasted at

appropriate places in the printed

18 What is validity period and : --

whether it is as per Govt. orders ?

19. Whether any alternative item : -

provided? If yes, the basis for

accepting rates of alternative

items be shown.

20. Whether L.A. proceedings have : Not Applicable.

been completed and possession

is received? If partly received,

the area of the total land and

land received by should also be

shown showing % thereof.

21. If work is to be executed after : -do-

dismantling the existing

structure, whether permission of

competent authority for

dismantling is obtained? The

action taken for dismantling

should also be reported in brief.

22. Estimated credit of materials : Not Applicable

obtained from dismantling ?

23. D.T.P. prepared by :

D.T.P. FOR APPROVAL

Deputy Executive Engineer Executive Engineer

City (R&B) Sub Division Bharuch (R&B) Division,

Bharuch Bharuch

(To be accompanied with submission of D.T.P.)

(1) TENDER FORM

1. Whether the all clauses are enclose as per :- Yes

Government replaced by the latest ?

2. If so, state the number-wise details instructions :- Yes

3. Whether time limit is entered, it is proportion :- Yes

with the amount and nature of work

4. Whether the correct name of work as per :- Yes

sanctioned estimate is entered ?

5. Whether the other details viz. mention deposit :- Yes

etc. are written in the tender form ?

(2) SCHEDULE - A

1. Whether Schedule gives details of the materials :- Not Applicable

to be supplied by the Department ?

2. Does it mention the correct place of delivery of :- Not Applicable

materials to be supplied under Schedule-A

3. Whether the rates of materials are mentioned in :- Not Applicable

4. Whether the rates of entered in Schedule-A is :- Not Applicable

correctly derived ?

5. Whether quantity of materials is correctly arrived :- Not Applicable

(3) SCHEDULE - B

1. Whether the description of each item literally :- Yes

tally with the sanctioned estimate except

specifying of lead, lift etc.

2. Whether quantity of each item is as per :- Yes

sanctioned estimate, if not state the reasons with

due justification for deviation D.T.Ps.

3. Whether the rate for each item is as per :- Yes

sanctioned estimate ? if not, state the reasons

with the justification for deviation in covering

letter of the D.T.P. and incorporate the rate

analysis in the D.T.P. ?

4. Whether the rates of each item in Schedule-B is :- Yes

mentioned in words in case of Item Rate Tender ?

5. Whether the unit of each item is as per :- Yes

sanctioned estimate ? If not, state the reasons

with the justification for deviation in covering

letter of the D.T.P. ?

6. Whether the standard method is adopted in each :- Yes

items in writing the observed as Cum. and not

C.M. etc. complete.

7. Whether the Government remarks, if any, :- Yes

observed at the time of according sanction are

fully incorporated in the D.T.P. ? If so, submit the

compliance report.

8. Whether correct name of work is entered at the :- Yes

top of Schedule-B ?

9. Whether the standard form for Schedule-B is :- Yes

10. Whether the standards words for discount or :- Yes

premium on tendered rate as I / We, am / are is

mentioned at the end ?

11. Whether the amount worked out for each item is :- Yes

correctly calculated and summed up ?

12. Whether alternative items are proposed in the :- No

D.T.Ps. ? If so, state the Item No. for proposed

(4) DETAILED SPECIFICATIONS

1. Whether the detailed specification correctly :- Yes

reflect the tender items ?

2. Whether the item with specification lead and lift :- Yes

are covered in to with all lead and lifts ?

3. Whether the correct mode of payments is as :- Yes

4. Whether the correct mode of payment is as per :- Yes

5. Whether suitable use of excavated materials of :- Yes

cutting stuff is incorporated in the D.T.P. ?

6. Whether the mention, regarding the route to be :- Yes

carried out before execution is made in the D.T.P.

7. If so, state the Item No. with description and test :- Yes

to be carried out in brief ?

8. Whether the mention, regarding the tests to be :- Yes

carried during execution is made, state the Item

No. with description and details of test to be

carried out in brief.

9. Whether reference to P.W.D. Hand Book, I.S. :- Yes

Specification or I.R.C. Clauses are mentioned

correctly and relevantly in the respectively item ?

10. Whether average rate of Earth work is divided :- Not Applicable

and entered in Schedule-B ? If so, give Rate

11. Whether the specification or alternative item, if :- Not Applicable

any is incorporated ?

12. Whether the description of each item literally and :- Yes

exactly tally with that in Schedule-B ?

1. Whether statement of Item Not put to tender is :- Yes

incorporated with details ?

2. Whether the amount of sanctioned estimate tally :- Yes

with the total amount put to tender, amount of

with the total amount put to tender, amount of

items not put to tender ?

3. Whether Page numbering in D.T.P. is made ? :- Yes

4. Whether permission to split up to work, if any is :- Question does not arise.

sought from the competent authority ?

5. Whether the general specification and other :- Yes

relevant records are incorporated in the D.T.P. ?

6. Whether Executive Engineer has signed the D.T.P. :- Yes

and all corrections are fully attested by him ?

7. Whether the D.T.P. are submitted in well bound :- Yes

volume and in tidy fashion ?

Deputy Executive Engineer Executive Engineer

City (R&B) Sub Division Bharuch (R & B) Division,

Bharuch Bharuch

Name of work : Resurfacing and FDR Work on Existing Ankleshwar - Rajpipla 4 Lane

Road ( Phase -1 ) from Km 0/0 to 44/00 in the State of Gujarat (SH-64).

(To be issued by Executive Engineer)

I have personally examined the Draft Tender Papers and I have personally

verified all the above points and found to be in order. Further I have satisfied myself

with the fact that there is no ambiguity or discrepancy in the D.T.P. submitted

herewith which may lead to financial or contractual implication.

DRAFT TENDER PAPERS

Deputy Executive Engineer Executive Engineer

City (R&B) Sub Division Bharuch (R&B) Division,

Bharuch Bharuch

Name of work : Providing Consultancy Service for Third Party Inspection & Quality

Assurance for the work of Resurfacing and FDR Work on Existing

Ankleshwar - Rajpipla 4 Lane Road ( Phase -1 ) from Km 0/0 to 44/00 in the

State of Gujarat (SH-64).

CERTIFICATE TO BE GIVEN FOR “D.T.Ps.”

Certified that description of items written in Schedule-“B” and specifications is

verified by me. Specifications are in accordance with the item of work.

CERTIFICATE TO BE GIVEN FOR ARITHMETICAL CHECKINGS

(1) Certified that the corrections made in the printed form time to time are verified and

(2) Certified that the Quantity, Unit, Rate and Amount in Schedule-“B” are

arithmetically checked.

TENDER CLERK DIVISIONAL ACCOUNT OFFICER