INVITATION TO BID For Garden Maintenance, Horticultural, and Cleaning of plant premises At 148-A Village: Mora, Post Bhatha, Opp. L&T, Surat-Hazira Road, Surat-394510 Gujarat, India

Estimated Cost of the tender Rs.80 Lakhs for (2) Two

years (including GST)

Tender Fees Amount Rs.5,900/- (including 18%

Earnest Money Deposit Amount Rs. 80,000/-

Online [e-tendering ] tender/offer submission 20th April,

last date up to 15:00 hrs

Physical receipt of all the relevant documents 20th April,

last date up to 14:00 hrs

Date of opening of Envelope for Tender fee, 20th April,

EMD and technical BID physical as well as on

line opening after 16:00 hrs

Term of Services Two Years

Validity of BID 180 days from last date of

BID submission.

BIDDER need not to buy Tender from GSEG office. BIDDER can download

Tender Documents from the Web-Site and submit tender fee at the time of

submission of Tender or online. BIDDERs should be in touch with website

https://gsegtender.nprocure.com for information regarding revision/

corrigendum/ amendment in tender till due date of on line submission and

thereafter. No separate correspondence/ advertisement will be done in this

Assistant General Manager (Commercial)

GSEG, Gandhinagar

Gujarat State Energy Generation Limited

GUJARAT STATE ENERGY

GENERATION LTD.

INVITATION TO BID

Garden Maintenance, Horticultural,

and Cleaning of plant premises

148-A Village: Mora, Post Bhatha, Opp. L&T,

Surat-Hazira Road, Surat-394510

Gujarat State Energy Generation Ltd.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382

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1. Introduction

GSEG (herein after referred to as Owner) is registered company under the

Company’s Act and is engaged in power generation by harnessing the eco-

friendly and economical natural gas in Gujarat. GSEG is inviting BIDs from

the qualified BIDDERs for Garden Maintenance, Horticultural, and Cleaning

of plant premises at its Power Plant at 148-A Village: Mora, Post Bhatha,

Opp. L&T, Surat-Hazira Road, Surat-394510, Gujarat, India for the period of

2. Scope of Enquiry

BIDs are solicited for Garden Maintenance, Horticultural, and Cleaning of

plant premises at GSEG’s Combined Cycle Power Plant at 148-A Village:

Mora, Post Bhatha, Opp. L&T, Surat-Hazira Road, Surat-394510, Gujarat,

3.1. This tender document and its contents are confidential. Accordingly,

this tender document and its contents, or any information, which shall

be made available in connection with any further queries, must be held

in complete confidence.

3.2. By accepting this tender document, the recipient acknowledges and

3.2.1. All of the information contained herein is of a highly confidential

nature and the recipient shall keep all such information and all other

information made available to the recipient in connection with any

3.2.2. None of such information shall be used by the recipient or any

employees or representatives of the recipient in any manner,

whatsoever, in whole or in part, other than in connection with its

submission of BID.

3.2.3. The recipient shall not reproduce this tender document or disclose any

particulars of this tender document in any trade or technical paper or

elsewhere, in whole or in part, and will not distribute all or any portion

of this tender document to any person other than the recipient’s

employees or representatives who have a need to know such

information for the purpose set above and who are informed by the

recipient of the confidential nature of such information.

3.2.4. Any proposed action by the recipient which shall be inconsistent in any

manner with the foregoing agreement shall require the prior written

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consent of the Owner.

3.2.5. The recipient shall indemnify the Owner in case of breach of the above.

If the confidential details relating to this Contract or its contents are

received by a third party from the recipient or its employees or its

representatives and the third party makes use of these details to cause

harm or monetary loss to the Owner or use this tender document for

their personal gain / monetary gain, the recipient shall compensate the

Owner for the loss suffered as well as for the value of gain derived by

the third party. The recipient shall not use the confidential details of

the tender document for any other purpose except for the strict purpose

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1. About BID DOCUMENT

1.1. Definitions

“GSEG” shall mean M/s. Gujarat State Energy Generation Ltd, having its

office at. 2nd Floor, Building no. A/78/3-8, Besides iGATE, GIDC Electronic

Estate, Sector-25, Gandhinagar - 382 016 and shall include all their legal

representatives and assignees.

“BID DOCUMENT” includes the complete set of documents attached hereto

including all Annexure(s), forms, and BID Amendments, if any.

“BIDDER” shall mean an individual or firm or their legal representative who

has received the BID DOCUMENT and is submitting the BID as per the terms

& conditions herein.

“Contractor” shall mean the successful selected Bidder / person or persons,

firm or company or corporation, whose BID has been accepted by the Owner

and includes the Contractor’s legal representative, his successors and

permitted assignees.

1.2. Contents of BID DOCUMENT

The BID Invitation Document has been prepared for the purpose of inviting

BIDs for Garden Maintenance, Horticultural, and cleaning of plant premises

at GSEG’s Combined Cycle Power Plant at 148-A Village: Mora, Post

Bhatha, Opp. L&T, Surat-Hazira Road, Surat-394510, Gujarat, India.

The BID DOCUMENT comprises of:

Section 1: Preamble

Section 2: Instruction to BIDDER

Section 3: BIDDER Qualification

Section 4: General Terms and Conditions

Section 5: Scope of Work

Annexure 1: Letter of Undertaking

Annexure 2: Information and Documentary Evidence of the BIDDER’s

Annexure 3: CA Certificate for Turn Over and Profit

Annexure 4: Details of the Assignments in Previous Years

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Annexure 5: Confirmation of Submission of Price BID/ Proposal

Annexure 6: Format for online submission of price proposal

Appendix 1: Format Of Performance Bank guarantee

1.3. Intent of Inquiry

1.3.1. The inquiry is invited from reputed BIDDER for Garden

Maintenance, Horticultural, and cleaning of plant premises at GSEG’s

Combined Cycle Power Plant at 148-A Village: Mora, Post Bhatha,

Opp. L&T, Surat-Hazira Road, Surat-394510, Gujarat, India.

1.3.2. The inquiry specification comprises of Introduction and Scope of

Inquiry, Instruction to BIDDER, Conditions of Contract, Project

Information, Technical information, Annexure(s) & Schedules.

1.3.3. The inquiry specification explains in detail the scope of the Contractor.

The statements and explanations contained in this regard shall be

intended to provide a proper understanding to BIDDER but shall not

be construed as limiting Contractor’s responsibilities and / or Owner’s

right to amend / change the scope or the terms. It shall be clearly

understood that the intent of the Owner shall be that the BIDDER shall

execute this Contract as specified and as required subject to the points

explicitly identified and consequently, any omissions, conflicts or

contradictions in these specifications shall be noted, interpreted and

applied appropriately to give effect to this intent. Claims or disputes on

account of wrong interpretation or willful misinterpretation of this

intent by BIDDER after award of Contract shall not be entertained by

Owner nor shall they be legally binding on Owner.

2. Plant Location

2.1. The work/ services are to be executed/ provided at GSEG’s Combined

Cycle Power Plant at 148-A Village: Mora, Post Bhatha, Opp. L&T,

Surat-Hazira Road, Surat-394510, Gujarat, India.

3. Instruction to BIDDER

3.1. The BIDDER shall bear all costs associated with the preparation and

submission of the BID and GSEG will, in no case be responsible or liable

for these costs regardless the conduct or outcome of the process. The

BIDDER is expected to examine all instructions, forms, terms &

conditions in the BID DOCUMENT.

3.2. GSEG reserves the right to cancel any or all the BIDs as per its discretion

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without assigning and giving any reason thereof. GSEG also reserves

right to rescind the process of this BID at any time before placement of

the order for the said scope of work herein.

3.3. The BIDDER shall prepare the BID based on the information furnished

and terms & conditions provided in the BID DOCUMENT. The

BIDDER shall undertake and shall be deemed to have undertaken a

thorough study of the proposed work, the job site(s) involved, the site

conditions, the labour, power, water, material and equipment

availability, transport and communication facilities and temporary

offices and accommodation quarters and all other factors, constraints and

facilities necessary for the formulation of the BID, supply of materials

and the performance of the work(s) as envisaged in this document. The

BID shall also contain all the information asked in the BID

DOCUMENT with supportive data wherever necessary.

3.4. BIDDER shall visit, inspect and examine the site(s) and its surroundings

and shall satisfy himself before submitting his BID as to the nature of

the ground present, physical conditions and all roads, approaches and

lands which may be used temporarily otherwise in connection with the

works, means of access to the site accommodation he may require and

in general shall himself obtain all necessary information as to risks,

contingencies and other circumstances which may influence or affect his

3.5. Failure to furnish all information required by the BID DOCUMENT(s)

or submission of a BID not substantially responsive to the BID

DOCUMENT(s) will be at the BIDDER’s risk and may result in the

rejection of the BID.

3.6. The BID submitted is to be signed by a person who is a duly authorized

by the company. A proof in this regard to be submitted in the Technical

3.7. This BID DOCUMENT is non-transferable. Each BIDDER shall submit

only one BID by himself. Joint Venture or Consortium BID is not

3.8. At any time prior to the deadline for submission of BID, for any reason,

whether at its sole initiative or any response to a clarification requested

by a BIDDER, GSEG may modify the BID DOCUMENT(s) by

amendment(s) thereto. The amendment(s) will be notified on

https://gsegtender.nprocure.com website. The BIDDERs are advised to

check website for the same.

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3.9. The BID prepared by the BIDDER and all correspondence and

documents relating to the BID exchanged between the BIDDER and the

GSEG shall be written in English language only.

3.10. Bidder may visit at site to physical assessment of the work, if required

at its own cost and same shall not be reimbursed by the GSEG.

4. Tender Fee & Earnest Money Deposit (EMD)

4.1. The BIDDER shall deposit non refundable Tender Fee of Rs.5,900/-

(including 18% GST) in the form of an Account Payee Demand Draft

from a scheduled bank payable at Gandhinagar/Ahmedabad at the time

of submission of the physical Technical BID or online.

4.2. The BIDDER shall deposit Earnest Money Deposit (EMD) for an

amount of Rs. 80,000/- in the form of an Account Payee DD from a

scheduled bank or online. No interest shall be paid on EMD.

4.3. Demand draft in favour of “Gujarat State Energy Generation Limited,

Gandhinagar (Gujarat).” Or Online.

Details of Beneficiary:

Name of Beneficiary: GUJARAT STATE ENERGY GENERATION LTD

Name of the Bank: BANK OF BARODA

Name of the Branch: MID CORP BRANCH, AHMEDABAD

Types of Account: CC ACCOUNT

IFSC Code: BARB0MIDAHD

4.4. In case on online submission of EMD/ tender fees kindly provide the

GST details through email to [email protected]

4.5. Any BID not accompanied by Tender Fee, BID Security/ EMD shall be

rejected. Please furnish details of Tender Fee & EMD paid on the

4.6. Bidder, registered with NSIC/MSME is not exempted from payment of

Tender fee and EMD.

4.7. EMD securities of the unsuccessful BIDDERs will be returned after

expiry of the final BID validity and after award of contract to the

successful Bidder. In case of non-receipt of the such amount, kindly

send the request to: [email protected] with a copy to:

[email protected].

4.8. EMD of the successful BIDDER shall be released on receipt of

Performance Bank Guarantee on request by the contractor.

4.9. EMD shall be forfeited if the BIDDER withdraws his BID during the

period of BID validity. EMD shall be forfeited, if the successful

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BIDDER doesn’t respond/ refuses or neglects to execute the contract on

issuance of LOI/ Work Order or non-submission of performance bank

guarantee in given time period.

5. BID Clarification/ Amendment

5.1. The prospective BIDDER requiring any clarification shall write to

GSEG on or before the last date of BID Clarification so as to ensure

submission of BID on or before the Last Date of Submission of BID and

the GSEG will notify on https://gsegtender.nprocure.com website. The

BIDDERs are advised to check website for the same. No separate

correspondence/ advertisement will be done in this regard.

5.2. At any time prior to the Last Date Of Submission of BID, GSEG, for

any reason, whether at his sole initiative or any response to a

clarification requested by a prospective BIDDER, may modify the BID

DOCUMENT(s) by amendment(s) thereto. The amendment(s) will be

notified on https://gsegtender.nprocure.com website. The BIDDERs are

advised to check website for the same. No separate correspondence/

advertisement will be done in this regard.

6. BID Validity

The BID shall be kept valid for at least 180 days from the Last Date of

BID Submission. A BID with validity for a shorter period than the above

may be rejected by GSEG. If required, GSEG may solicit the BIDDER’s

consent to an extension of the period of BID validity.

No deviations to be taken by the BIDDER to the BID Document(s). BIDs

with any deviation are liable for summarily rejection.

8.1. The price quoted by the BIDDER shall be all inclusive considering the

total scope of work as envisaged in the BID DOCUMENT.

8.2. The price should be quoted in Indian Rupees only, considering relevant

minimum wages act/ rules and all the prevailing applicable statutory

compliances. Price should be quoted online only.

9. Submission of BID

9.1. All the relevant documents as per requirement of the Bid document be

submitted physically along with the Tender Fee & EMD in sealed cover

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so that the same is received in this office on OR before the due date and

9.2. BIDDERs are requested to submit price – BID on-line only and not to

submit the price BID in physical form. BIDDER to confirm submission

of online Price BID in Annexure 5. This is mandatory. Only on-line

submitted price BID will be considered for evaluation. Format for

online price bid is at Annexure

9.3. It is mandatory for all the BIDDERs to submit their Technical BID

documents physically in schedule time.

9.4. The Technical BID along with Tender Fee and EMD, prepared by the

BIDDER shall be in One Original and two copies in separate envelopes.

The envelope should be marked as “Original”, “Copy 1” & “Copy 2”

9.5. The Technical BID must contain following details / Documents. All the

documents must be stamped and self certified.

9.5.1. Tender Document with clarification/ amendments duly stamped and

9.5.2. Proof of Tender Fee in form of Account Payee DD. EMD payment, in

form of Account Payee DD, in Favour of “Gujarat State Energy

Generation Ltd.”, in separate envelope super scribing “Tender Fee

9.5.3. Annexure 1 – Letter of Confirmation with respect to understanding of

the complete scope of services as envisaged, No Deviation in the BID

9.5.4. Copy of power of Attorney / Authority to sign the BID Documents.

9.5.5. Annexure 2 – Details of the Company along with supporting

documents for various registrations to Government Authority.

9.5.6. Annexure 3 – Certificate from Practicing Chartered Accountant for the

year wise turnover and profit of previous years.

9.5.7. The List of jobs carried out by the BIDDER for allied experience in

previous years and its Documentary evidences to substantiate the same.

9.5.8. Confirmation by BIDDER for Online submission of Financial Proposal

9.6. If required the GSEG may ask for the additional information as well as

may invite the BIDDER for discussion on its BID. Failure to furnish all

information required by GSEG may result in the rejection of the BID.

9.7. The Envelopes containing information as per above instructions, must

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be sealed individually with super scribed as follows:

Envelop 1 containing Tender Fee and EMD: “Tender Fee and EMD”

Envelope 2 containing Original of Technical BID: “Original:

Envelope 3 containing Copy 1 of Technical BID: “Copy 1: Technical

Envelope 4 containing Copy 2 of Technical BID: “Copy 2: Technical

All the above mentioned four envelopes are to be placed in another

bigger envelope which is to be super scribed as “BID for Garden

Maintenance, Horticultural, and cleaning of plant premises at GSEG’s

CCPP at Village: Mora, Gujarat”.

10. BID Closing Dates

10.1. The prospective BIDDER requiring any clarification shall write/ mail

to GSEG on or before the last date of BID Clarification i.e. 10th April,

2026 so as to ensure submission of BID on or before the Last Date of

Submission of BID. No queries shall be entertained thereafter.

10.2. The prospective BIDDER may send their queries seeking clarification

to: [email protected] with a copy to: [email protected]

10.3. GSEG will notify for clarification/ amendments on

https://gsegtender.nprocure.com website. The BIDDERs are advised to

check website for the same.

10.4. Last date for submission of the Technical BIDs: by 15.00 hrs of 15th

10.5. Date and time of Technical BID Opening : 16.00 hrs of 15th April,

10.6. Any BID received by GSEG after the deadline for submission of BID

prescribed by GSEG may be rejected. GSEG will not be responsible if

BID is not delivered in time by the Post or Courier or any other reason

what so ever. The responsibility of ensuring on-time submission of their

offers lies entirely with the BIDDERs.

10.7. If there is any change in the dates, it will be notified on

https://gseg.nprocure.com website accordingly. The Bidders are

advised to check website for the same. No separate correspondence/

advertisement will be done in this regard.

10.8. The Technical BID may be submitted to the Assistant General Manager

(Commercial) at following address:

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Gujarat State Energy Generation Limited

Shri Ketan Parekh

Assistant General Manager (Commercial)

Gujarat State Energy Generation Ltd.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382 016, India

11. BID Opening and Evaluation

11.1. The authorized representatives of the GSEG will first open envelope

containing Tender Fee and EMD.

11.2. Then the authorized representatives of the GSEG will open envelope

containing Technical BID of those BIDDERs who have submitted

Tender Fee and EMD.

11.3. The BID of any BIDDER who has not complied with the conditions

prescribed herein or conditional BID is liable for rejection.

11.4. Price BID of only the technically qualified BIDDERs shall be

considered for opening and evaluation.

12. Right to Accept Any BID and to Reject Any or All BID

12.1. The right to accept in full or in part/parts the BID will rest with GSEG.

However, GSEG does not bind itself to accept the lowest BID and

reserves the right to reject any or all the BIDs or any part of a BID so

received and no compensation shall be paid for the efforts made by the

12.2. The right to abandon bidding process without assigning any reason will

rest with GSEG. No compensation shall be paid for the efforts made by

12.3. GSEG may reject to BID of the BIDDERs, if it is found that the

BIDDER/ Contractor is black listed / stop deal/ holiday list on previous

occasions by the any of the Departments/Institutions/Local

Bodies/Municipalities/Public Sector Undertakings, etc.

12.4. Bidder should not have filed Bankruptcy in last 3 years and no

insolvency case should be pending anywhere in India.

13. Evaluation of BID

The BID shall be evaluated in two stages:

13.1. Stage-I: Review of Tender Fee and EMD (BID Security)

13.1.1. On the date of BID opening as shown on above of this BID,

envelope containing Tender Fee and EMD will be opened.

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13.1.2. Those who have submitted Tender Fee and EMD, their Technical

BID shall be opened.

13.1.3. Technical BIDs which are found deficient on general scrutiny will be

treated as non-responsive and may be rejected.

13.2. Stage-Il: Opening of Price BID

13.2.1. Price BIDs of Technically Qualified BIDDERs shall be opened.

13.2.2. The Price BIDs will be scrutinized for compliance with BID.

13.3. Evaluation methodology

13.3.1. The BIDDER is to submit online, rates for Garden Maintenance,

Horticultural, and cleaning of plant premises, in Indian Rupees only,

and confirm in the format as mentioned in BID document at

Annexure 5. Price BID shall be online only. Based on which the BID

will be evaluated.

13.3.2. The BID with lowest quoted online rate shall be considered as L-1.

The BID second to lowest quote shall be considered as L-2 and so on.

13.3.3. In case of tie for L-1 position for qualified bids (technical as well

as financial), L-1 bidder shall be selected through lottery system

(on nprocure). In that case, Bidder to unconditionally agree for

selection of L-1 Bidder and shall not raise any issue thereafter in

this regards. (Annexure – 5).

14. Award of Contract

14.1. GSEG will award the work order to the successful evaluated BIDDER

whose BID has been found to be responsive and who is eligible and

qualified to perform the contract satisfactorily as per the terms and

conditions incorporated in the BID DOCUMENT.

14.2. GSEG will communicate the successful BIDDER by a Work Order.

14.3. The successful Bidder shall furnish a performance security guarantee in

the form of a Bank Guarantee from a Scheduled Bank as per the format

given in Appendix 1, and shall be for an amount equal to 10% of the

value of the total Contract/Order value for the term of the contract/order

within 10 days of the issuance of Work Order. The Performance Bank

Guarantee shall remain valid for a period of Forty Five (45) days beyond

the date of completion of all contractual obligations.

14.4. Failure of the successful BIDDER to comply with the requirements of

above clauses shall constitute sufficient grounds or the annulment of the

award and forfeiture of EMD.

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1. Bidders Qualifying Criteria

1.1. Bidder has paid Tender Fee of Rs.5,900 (including 18% GST) in of DD

or online and EMD of Rs. 80,000/- in form of demand draft in favour

of “Gujarat State Energy Generation Limited, Gandhinagar

(Gujarat).” Or online.

1.2. The Bidder must have experience of Garden Maintenance,

Horticultural, and cleaning of plant premises of industries/organisation

units/plants in India in last seven years as follows:

One Such Job with order value not less than Rs.32 Lakhs OR

2 such jobs with order value not less than Rs.20 Lakhs each.

3 such jobs with order value not less than Rs. 16 Lakhs each.

Copy of order/contract or proof of the same is to be provided in the

1.3. In last three years, Bidder must have the annual turnover of more than

Rs.12 Lakhs in each year. Bidder must be a profit making company in

each year with Certificate of a practicing Chartered Accountant in this

1.4. Bidders shall have to provide the original/ notarised copy of all the

supporting documents as required for qualification in the tender

1.5. Bidder must have PAN card. Copy of PAN card to be attached.

1.6. Bidder must have Registration Certificate of the Company

1.7. Bidder must have Labour registration and license.

1.8. Bidder must have GST Registration.

1.9. Bidder must have registration under EPFO.

1.10. Bidder must have registration under ESI.

1.11. Bidder must not be Black listed/ stop deal/ holiday list by any

Government Department/Autonomous bodies / PSU etc. An

undertaking that the Bidder has not been blacklisted/ stop deal/ holiday

list by any Government Department/Autonomous bodies / PSU etc. is

required to be submitted by the Bidder.

1.12. An Undertaking that the Bidder or its working employees are not

convicted by any court. Bidder should have above stated requirements

and the GSEG reserves the right to request for any additional

information and reserves the right to reject the proposal of any Bidder,

if in the opinion of the GSEG, the qualification data is incomplete or the

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Bidder is found not qualified to satisfactorily perform the works.

Bidders have to submit the supporting Documents /proofs etc., duly

stamped and self- certified, for all above qualifying criteria.

1.13. Bidder must have substantial Operating base in Gujarat and must have

Controlling Office/ Head Office/ Registered Office/ Regional Office in

1.14. Bidder should not have filed Bankruptcy in last 3 years and no

insolvency case should be pending anywhere in India.

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Bid Submission forms & check List

(Annexure 1 to Annexure 7)

Following checklist is intended to ensure that all information necessary to

evaluate your proposal has been included. Please indicate Yes / No or

Acceptable / Not Acceptable, whichever is not applicable.

Sr. Name of the Document Submitted Comments,

No. Yes/No If any

1 All the documents (including tender document

along with clarification/ amendments) must be

stamped and self certified, in Original and two

2 Proof of Tender Fee & EMD payment, Demand

Draft in Favour of GSEG.

3 Letter of Confirmation with respect to

understanding of the complete scope of services

as envisaged, No Deviation in the Bid

Document (Annexure – 1)

4 Copy of power of Attorney / Authority to sign

the Bid Documents.

5 Details of the Company (Annexure – 2 )

6 Certificate from Practicing Chartered

Accountant for the year wise turnover of last

three years (Annexure 3)

7 The List of jobs carried out by the Bidder in

previous years and its Documentary evidences

to substantiate the same. (Annexure –4)

8 Confirmation of submission of online Price Bid

as per Annexure 5 &

9 Copy of PAN Card

10 Copy of GST No.

11 Check whether Online Price submitted or not?

12 Copy of Labor License

13 Copy of EPF No.

14 Copy of ESI No.

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(To be submitted on the Bidder‘s Organization Letterhead)

(To be included in the Envelope-2 of Technical Bid)

(Copy of the Power of Authority to sign to be submitted along with this

Assistant General Manager (Commercial)

Gujarat State Energy Generation Limited

A/78/3-8, GIDC Electronic Estate,

Near Patni Computers (iGATE), Sector

Gandhinagar 382016, Gujarat, India

Subject: Technical Proposal – Submission / Confirmation on Garden

Maintenance, Horticultural, and cleaning of plant premises at

GSEG’s Combined Cycle Power Plant at 148-A Village: Mora,

Post Bhatha, Opp. L&T, Surat-Hazira Road, Surat-394510,

Gujarat, India..

authorized person of , a

company, herewith enclose Technical Proposal for selection of my / our firm

/ organization for the Garden Maintenance, Horticultural, and cleaning of

plant premises at GSEG’s Combined Cycle Power Plant at 148-A Village:

Mora, Post Bhatha, Opp. L&T, Surat-Hazira Road, Surat-

herewith confirm that we have understood the complete Scope &

specification of work as envisaged in the Bid Document. It is also confirm

that we have visited the site and are well acquainted with scope of supply

and services along with site and surrounding condition. For whatsoever

reasons, we shall not raise any further issues for the same in future.

It is also confirmed hereby that no deviation in accordance with the Bid

Document is taken and we shall comply the Bid Document in totality.

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The Bid is valid up to 180 days from the last date of Bid submission.

I/we also confirm that my/our agency has not been blacklisted/ stop deal/

holiday list by any Government Department or PSU of GOI/GOG as on the

date of submission of the Bid.

I/we also confirm that Bankruptcy has not been filed within last 3years and

no insolvency case is pending anywhere in India.

I/We also confirm that my/our company/organisation or its working

employees are not convicted by any court or any other legal authority.

I/We here by agree to abide by and fulfil all the terms and provisions of the

Bid document and contract for work/supply as applicable and in case of

default thereof to forfeit and pay to the Company the sums of money due.

I/We hereby confirm that Price is submitted online on “nProcure” website.

Yours faithfully,

Name of the Bidder

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Information and Documentary Evidence of Bidder’s Qualification

1. General Information of the Bidder

1.1 Bidder’s Legal Name

1.2 Bidder’s Legal address in Country of

1.3 Address of Bidders’ Regional

Office/ Head Office/ Controlling

office in Gujarat

1.4 Bidder’s Legal status

(Proprietorship / Partnership /

Limited or Incorporated / Limited

Liability Concern / Others)

1.5 Bidder’s Business Status

1.6 Bidder’s Authorized Representative

Telephone / Fax Numbers

1.7 To mention registration no. and

attach copy of following Documents:

i. The notarized Power of

Attorney, authorizing a person

to sign the Proposal on behalf of

iv. Labour License

2. Bid Validity (Not less than 180 days from the date of Bid Closing)

The Bid is valid up to :

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3. Bank Details Information of the Bidder (Copy of Cancelled Cheque to be

3.1 Bidder’s Account in the Bank

3.2 Bidder’s Account Type

3.3 Bidder’s Bank Account Number

3.4 Bidder’s Name & address of Bank

3.5 Bidder’s Bank Branch MICR code

3.6 Bidder’s Bank Branch IFSC code

Name of the Bidder

Note : Attach all the documents as mentioned above.

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Gujarat State Energy Generation Limited

[On Chartered Accountant’s letter head]

This is to certify that M/s. [Name of the

Bidder ] having its office at [Address of the

Bidder ] with PAN

No……. (Insert PAN no. of the Bidder) is in the business of ............. (Insert

briefly the nature of the business), has recorded the following Turnover and

Profit in last three financial years are as follows:

Year Turnover Rs. Profit Rs. Audited Statement

2022-23 Yes/ No

2023-24 Yes/ No

2024-25 Yes/ No

All figures indicated herein are arrived from the Audit Reports of the Bidders

duly submitted to the Income Tax Department.

[FOR MSME Bidders ONLY] This is to certify that based on financials

M/s. [Name of the Bidder________________________] is valid for

MSME under the Service Category [Service Category].

Round stamp of CA [Name and Registration No. of

Chartered Accountant]

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Assignments Undertaken /ongoing During Previous Years

Details of Company(ies) /organization where Garden Maintenance, Horticultural, and cleaning are

provided by the Bidder. (Including all ongoing Contracts)

Name of the Address and Date of Date of Name of the Amount of Phone No. Remarks

Sr. Company/ Location Commencement Completion Contact person Work and e-mail

No. Organization where of the Services of the of the order/ id of the

services are Services company/ Contract Contact

provided. organization to Value (Rs.) person.

Location whom services

Name of the were provided

(Please. attach copy of each contract / agreement. Letter issued by respective organization may also be attached.)

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Confirmation by Bidder for submission of Financial Proposal online

Assistant General Manager (Commercial)

Gujarat State Energy Generation Limited

A/78/3-8, GIDC Electronic Estate,

Near Patni Computers (iGATE), Sector

Gandhinagar 382016, Gujarat, India

Subject: Online Submission of Financial / Price Proposal for Garden Maintenance,

Horticultural, and cleaning of plant premises at GSEG’s Combined

Cycle Power Plant at 148-A Village: Mora, Post Bhatha, Opp. L&T,

Surat-Hazira Road, Surat-394510, Gujarat, India

authorized person(s) of , a company, herewith

confirm that we have submitted Financial/Price Proposal, for selection of my / our

firm / organization for Garden Maintenance, Horticultural, and cleaning of plant

premises at GSEG’s Combined Cycle Power Plant at 148-A Village: Mora, Post

Bhatha, Opp. L&T, Surat-Hazira Road, Surat, online on “nProcure” website.

I/We further confirm that, the Service Charge quoted by the Bidder shall be fixed for

entire term of the Contract.

I/We further confirm that, in case of tie for L-1 position for qualified bids, L-1 bidder

to be selected through lottery system (on nprocure) and shall not raise any issue

thereafter in this regards.

Yours faithfully

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Format for Financial Proposal for Garden Maintenance, Horticultural, and

Cleaning of plant premises, Online Submission

Sr. Service Total

No. Rs./ Charge Amount Rs./

Description Quantity Month#* (%)age Month

1 Labour for cleaning 11

3 Additional labour 6

during monsoon for

4 Total (per year excluding GST)

6 Total for two years including GST

Note: #Minimum Wages for the period from 1.10.2025 to 31.03.2026 is considered

* Following Statutory Obligations to be considered above

Sr. No. Particulars Percentage

P.F. Employer Contribution

including Admin Charges

3. Leave Salary 5.00%

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Sr. Rs./day/ Qty (including Rs./ Month

No. Description Quantity Statutory Obligations)

2 Supervisor (474+48.5)*1.2958 =

1. Bidder to quote Service charges in percentage only.

2. Service Charges shall include Bidder’s Mark-up and all Associates Costs for

performance & administration of the Contract / Services and Equipments,

tools and tackles, tractor cum driver cost used for services as per the tender

3. GSEG shall not pay any other charges under any head apart from the

Services Charges. Bidder to quote Service Charges which should not be

less than 3.85%. Any bidder quoting less than 3.85% for the Service

Charges shall be disqualified. The percentage (%) quoted by the Bidder shall

remain fixed and firm throughout the Contract term.

4. Bidder to consider statutory obligations other than as mentioned above

5. For applicability of GST shall be based on HSN/SAC Code.

6. No Overtime shall be paid.

7. No conditions should be attached to the price proposal.

8. There shall be no change in the service charges quoted above for the entire

term of two years.

9. The manpower deployment as mentioned is indicative. Actual deployment

10.In case of tie for L-1 position for qualified bids (technical as well as

financial), L-1 bidder shall be selected through lottery system (on nprocure).

11.The quoted Service Charge & other misc. charges shall be fixed for entire

period of Contract. Basic as per minimum wages Act including weekly off

& amount of Statutory obligations shall be variable based on revision in

applicable minimum wages. Total Rate of Personnel shall be worked out on

the effective date based on formula as mentioned below.

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12.GSEG shall require Additional 6 Labour for cleaning during Monsoon

for 4 months a year.

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GENERAL TERMS AND

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1. General Conditions:

That it is expressly understood and agreed between the parties to this Contract

 The persons deployed by the contractor for the services mentioned herein shall

be the employees of the Contractor for all intents & purposes. Any person(s),

so deployed, shall remain under the control and supervision of the Contractor

and in no case, shall a relationship of employer and employee between the said

persons and the Owner shall accrue/arise implicitly or explicitly

 On taking over the responsibility of deploying Contractor’s

Gardening/Cleaning/ Horticultural personals, the Contractor shall formulate

the mechanism and duty assignment/ deployment in consultation with

Representative from GSEG Admin department (Reporting Officer) of the

Owner or his nominee. Subsequently, the Contractor shall review work

arrangement from time to time and advise the Reporting Officer for further

streamlining the system. The Contractor shall further be bound by and carry

out the directions/instructions given to him by the Reporting Officer or the

officer designated by the Reporting Officer in this respect from time to time.

 The Reporting Officer or any other person authorized by him shall be at liberty

to carry out surprise check on the persons so deployed by the Contractor in

order to ensure that persons deployed by him are doing their duties.

 In case of the persons so deployed by the Contractor does not come up to the

mark or does not perform his duties properly or indulges in any unlawful

activities or riots or disorderly conduct, the Contractor shall immediately

withdraw and take suitable action against such persons on the report of the

Reporting Officer. Further, the contractor shall immediately replace the

particular person so deployed on the demand of the Reporting Officer, in case

of any of the aforesaid acts on the part of the said person.

 The requirement of Gardeners or posts identified is subject to change. The

Reporting Officer shall be under no obligation to hire a particular number of

supervisors/Gardeners.

2. Obligation of the Contractor

The scope of services includes following, but is not limited to:

 The scope of services as mentioned in section 5 of the BID DOCUMENT.

The contractor shall deploy sufficient manpower for performing the defined

scope of work satisfactorily.

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 The Gardening/Cleaning/Horticultural personnel deployed by the Agency shall

report to the designated official of the Owner. They shall be responsible for

Garden Maintenance, Horticultural, and cleaning of plant premises.

 The Gardening/Cleaning/Horticultural Personnel provided by the Contractor

shall be physically fit with prior experience of performing such jobs, well

behaved and properly trained in the performance of the Gardening services. No

trainee supervisors/Gardeners to be deployed at GSEG plants.

 The personnel provided by the Contractor shall be punctual in their duties. In

case of any complaint made by the Owner, the Contractor shall immediately

replace such personnel with new personnel.

 The Contractor shall provide the personnel should be issued with I Card which

should be displayed at all times.

 The Contractor shall ensure that all personnel maintain various records,

including their presence and absence of duty at any time, occurrence book, etc.

as deemed fit & relevant by the Contractor.

 The Contractor shall be responsible for the payment of minimum wages and

all statutory benefits including but not limited to provident fund, medical

expenses, leave salary, bonus, gratuity, workmen compensation, etc. to the

personnel engaged by them for the work at different plants specified by the

Owner and there shall be no liability to the Owner on these accounts.

 There may arise, a requirement for temporary deployment of

Gardening/Cleaning/Horticultural personnel at Owner’s plant(s)/sites, etc. The

same shall be provided and deployed by the Contractor on immediate basis.

 The Contractor shall inform about the work to be carried out during the day to

the owner and shall take required work permit to do the work.

 Owner shall not be responsible for providing residential accommodation/

transportation/ Lunch/ Dinner/ Snacks to any of the employee of the

 Night stay inside the Owner’s premises is not permissible at any

circumstances. No night work shall also be allowed in the premises.

 The Contractor shall, at its own expense, provide for accommodation and

transportation facility to the Gardening/Cleaning/Horticultural personnel. The

Gardening/Cleaning/Horticultural personnel provided by the Contractor shall

ensure compliance with HSE Policy and Safety Rules & Regulations of the

 The Contractor shall provide the personnel with the Personal Protective

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Equipments (PPE) / Safety Gears for the purpose of the safety.

 The Contractor shall submit the photograph, ID to the Owner prior to its

deployment of personal at the Owner’s plant(s).

 The Contractor will fulfil all the requirements of statutory provision of the

Contract Labour (Regulation & Abolition) Act and Miscellaneous Provisions

Act, Minimum Wages Act, Workman Compensation Act, Industrial Disputes

Act, Bonus Act, ESI Act and other labour laws applicable to his job at his own

risk and cost in respect of persons employed by him. The Contractor shall

maintain the records required to be maintained under various laws and Owner

is indemnified against all such risks.

 The Contractor shall discharge all his obligations under the any applicable /

labour / manpower related laws / rules / guidelines so far its affects personals

in his employment. The Contractor shall also be responsible for obtaining all

necessary work permit/ statutory licenses / permissions, if any, required for the

work / manpower.

 The Contractor will take comprehensive insurance policy for adequate

amounts to cover its employees against third party risks, workman’s

compensation etc. and will keep Owner indemnified against all such risks.

 The Contractor will keep Owner indemnified against all losses, damages,

claims, charges, etc. arising out of this Contract on account of any reason

 The Contractor shall provide an organogram of the Head office and Local

offices responsible for carrying out the assignment / deployment of

Gardening/Cleaning/Horticultural personnel Owner’s plant(s) and shall inform

about any changes promptly to the Owner.

 The Contractor shall ensure that all relevant licences pertaining to provision of

Gardening services have been obtained from relevant Government Authorities

before deployment of Gardening/Cleaning/Horticultural personnel at

respective sites. Owner will not be responsible for obtaining any permission

from any statutory/Government Authorities.

 The Contractor shall ensure that it has in place detailed Gardening/ Cleaning/

Horticultural Standard Operating Procedure (SOP), if any, in place and the

same should cover actions required under various exigencies. It should cover

regular training required in combating various issue of HSE. The Contractor

must also specify as to how it would keep all Gardening/Cleaning/Horticultural

etc oriented/ updated with the SOP.

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 All the Gardening/Cleaning/Horticultural personnel shall be Civilian and of

the age not less than 18 yrs. And not more than 50 years.

 The Contractor shall submit every month the proof of having deposited the

amount of contribution claimed by him on account of ESI & EPF towards the

persons deployed at Owner’s plant(s) in their respective names along with the

bill for the subsequent month. In case the contractor fails to do so, the bill will

not be process and paid by the Owner.

 The Contractor shall particularly abide by the provisions of Minimum Wages

 The Contractor shall be required to maintain permanent attendance register/roll

at the Owner’s plant(s) premises which shall be open for inspection and

checking by the authorized officers of the Owner.

 The Contractor shall make the payment of wages, etc. to the persons so

deployed in the presence of representative of Owner and shall on demand

furnish copies of wage register/muster roll, etc.

 The contractor shall deploy his persons in such a way that they get weekly rest.

The working hours/leave, for which the work is taken from them, do not violate

relevant provision of shops and establishment Act. The contractor shall in all

dealings with the persons in his employment have due regard to all recognized

festivals, days of rest and religious or other customs. In the event of the

contractor committing a default or breach of any of the provisions of the

Labour Laws including the provisions of Contract Labour (Regulation

Abolition) Act, 1970 as amended form time to time or furnishing any

information, or submitting or filling any statement under the provisions of the

said regulations and rules which is materially incorrect, he shall without

prejudice to any other liability pay to the Owner a sum as may be claimed by

 Owner shall not be under any obligation for providing employment to any of

the worker of the contractor after the expiry of the Contract. Owner does not

recognize any employee employer relationship with any of the workers of the

contractor. The Contractor shall ensure full compliance with tax laws of India

with regard to this contract and shall be solely responsible for the same. The

Contractor shall submit copies of acknowledgements evidencing filing of

returns every year and shall keep the Owner fully indemnified against liability

of tax, interest, penalty etc. of the contractor in respect thereof, which may

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3. Other Terms and Conditions

The responsibility of all types of applicable and required insurance coverage

for the Bidder’s personnel and material/equipment etc. deployed for the scope

of services shall rest with the Bidder and in no way Owner shall be responsible

for any liability / damages, whatsoever it may be.

 Correspondence & language:

Bidder shall correspond in hard copies as well as through E-mail & fax etc. All

correspondence, reports Documents will in the English language only.

4. Submission of Invoice

The invoice in triplicate along with all required Documents complete in all

respects shall be submitted to the person designated by GSEG. Total work shall

be final inspection and approval by GSEG’s representative regarding quality and

performance. Contractor shall provide duly certified copies of work completion

by our representative at the time of submitting the bills.

5. Terms of Payment

The rate/ fees inclusive all taxes, duties, levy, etc shall be paid in accordance with

 The quoted service charges as mentioned in Annexure 6, shall remain fixed for

entire term of work.

 Service Charges shall include Bidder’s Mark-up and all Associates Costs for

performance & administration of the Contract / Services and Equipments,

tools and tackles, tractor cum driver cost used for services as per the tender

 Total work shall be final inspection and approval by GSEG’s representative

regarding quality and performance. Contractor shall provide duly certified

copies of work completion by our representative at the time of submitting the

 TDS or any other taxes, cess, duty, levy as applicable at the given point of time

will be deducted at source at actual at the prevailing rates at the time of release

of payment towards invoices.

 Payment shall be made by GSEG within 30 days after submission of the

monthly invoice by the Contractor. The payment shall be made in Indian

Rupees only. Payment to the Gardeners should be made by first week of the

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month, irrespective of release of payment of the invoice, into the Bank Account

of the Gardeners.

 The Contractor is also required to submit their registration certificate with

Provident Fund in the first bill. Documents in support of the proof of deposit

of provident funds and other statutory dues, etc. of previous month will be

submitted along with the invoice.

 Amount of GST and applicable cess will be kept under retention till submission

of documentary proof of payment of GST or till reflection of payment of GST

pertain to respective bill amount in GST return after due verification.

 GST applicable towards forfeiting of EMD, Security Deposit and PBG and

charging of penalty including liquidated damages in accordance with the T&C

of the contract shall be in the scope of contractor / supplier.

 No additional payment in addition to the price/Fees as above shall be paid for

any visit to GSEG Corporate Office, Site, Police station, offices of Statutory

6. Mode of Payment

Invoices complete in all respects, raised by the Bidder shall be paid online

through electronic transfer within Thirty (30) Days from the date of receipt of the

same by GSEG Corporate Office.

7. Term of Work/ Contract Period

The Term for the work order of Garden Maintenance, Horticultural, and cleaning

of plant premises shall be initially for a period of one year from the date of

acceptance of the work order; with a mid-review of your performance at the end

of one year. After successful completion of one year, the work order may be

reviewed and extended for a further period of one year on the same terms and

8. Performance Bank Guarantee

The successful Bidder shall furnish a performance security guarantee in the form

of a Bank Guarantee from a Scheduled Bank as per the format given in

Appendix 1, and shall be for an amount equal to 10% of the value of the total

Contract/Order value (of two years) for the term of the contract/order (i.e. valid

for 2 years and 45 days) within 10 days of the issuance of Work Order.

Failure of the Contractor to comply with the requirements of the tender document

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during the contract period shall constitute sufficient grounds for encashing the

performance bank guarantee.

Bidder shall hold in confidence this assignment and all activities relating to the

Project, plant and all Documents and other information etc.

10. Literature, drawings & Documents

All reports, Documents/ registers prepared in connection with the services

hereunder shall at all stages be and remain the properties of Owner and while in

the custody of the Bidder shall be fully available to Owner and its duly authorized

representatives. On completion of the assignment, the entire

data/information/reports etc. mentioned here-in-above shall be delivered by the

Bidder to the Owner.

The English language will be used in all written communications between Owner

and the Bidder with respect to the services to be performed hereunder and with

respect to all Documents procured or prepared by the Bidder in connection with

This being a service(s) assignment, considering expertise, experience and

resourcefulness of the Bidder, all the services for the Garden Maintenance,

Horticultural, and cleaning of plant premises shall be provided by the Bidder. The

obligations, rights and liabilities of the Bidder shall not be assigned or transferred

by them to any third party.

13. Additional Scope of Works

If contractor during the course of completion of scope of work as mentioned in

this tender, requires/ recommends the owner for addition in scope of works

related to existing scope; than Owner may accept/ reject the same for whatsoever

reason. If accepted, Owner may issue another work order for additional/

amendment in scope of works as per the mutual agreed rates and conditions.

The Bidder shall indemnify the Owner in all respect of all claims, damages or

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injury or damage to any representative of Bidder and / or property deployed at

GSEG plants during the term of this contract/order.

 The Contractor shall make good all damages to the building, property,

equipments and articles, how so ever arising from the execution of the said

 The Contractor shall indemnify and hold harmless the client, its directors /

officials etc. against all claims in respect of injury to any person how so ever

arising out of the services provided by the contractor.

 The contractor shall further keep the Owner indemnified against any loss to

the Owner’s property and assets. The Owner shall have further right to adjust

and/or deduct any of the amounts as aforesaid from the payments due to the

contractor under this contract.

15. Cancellation / Termination

The Owner at its discretion reserves the right to cancel / terminate the contract

partly or wholly or reduce the scope of services, at its discretion, by giving

(ten) days notice without assigning reasons during the tenure of the contract,

which shall be binding to the Bidder and the Bidder shall be paid fees only for

the services provided by the Bidder.

 Illegal Gratification: This contract can be terminated if any bribe, commission,

gift or advantage given, promised or offered by the contractor to any employee

 The Owner may terminate the contract if it is found that the contractor is black

listed/ stop deal/ holiday list on previous occasions by the any of the

Departments/ Institutions/Local Bodies/Municipalities/ Public Sector

Undertakings, etc.

16. Governing Law

The Gandhinagar / Ahmedabad courts shall be the exclusive jurisdiction. In case

of the arbitration, the place of Arbitration shall be Gandhinagar/Ahmedabad.

17. Effective Date

The respective phases of this order will be effective only after receipt of

unconditional acceptance of the work order/ Letter of Intent and submission of

the Performance Bank guarantee.

18. Change in Law

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Change in Law means, event of enactment, bringing into effect by any

Governmental Instrumentality or statutory authority for taxes, duties charges,

levies, etc. results in any change with respect to any tax or surcharge or cess

levied or similar charges on the final product/ service to be sold to GSEG.

In case of Change in Law as defined above, results change in the Seller's selling

price of final product/ service, to the Owner, it shall be accordingly increased or

The Seller, shall provide with a certificate stating that the adjustment in the

selling price of the final product/ service, is directly as a result of the Change in

Law and shall provide supporting documents to substantiate the same and such

certificate shall correctly reflect all increases or decreases till the date of such

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1. Scope of work of a Contractor under contract of Garden Maintenance,

Horticultural, and cleaning of plant premises

The scope of services includes following, but is not limited to:

1.1. Watering to all lawns and gardens, plastic flower pots, built-in-flower pots,

live hedges, plants, trees, etc., in the specified area.

1.2. Cutting/trimming of grass at regular intervals of time to give uniform look in

all lawns/ gardens.

1.3. Trimming and shaping of hedges and plants in approved pattern/ fashion/

design in all the gardens.

1.4. Removing old plants from the flower pots and planting new ones. Preparation

and maintenance of flower pots. Numbering of tress and flower plants etc.

1.5. Providing fertilizers, red earth, and chemicals for grass, plants, trees, etc. as

and when required.

1.6. Overall maintenance of all gardens, trees and pots in a very presentable

manner to give an aesthetic look to the plant premises.

1.7. All works pertaining horticulture like irrigating gardens, trimming and

shaping of hedges, plants, trees, maturing and maintenance to be carried out

and should be supervised by the contracting agency.

1.8. Weeding out wild plants, grass, shrubs, etc. from the gardens and flower pots

and other areas of plant premises. Removing of unwanted grass, plants, etc.

from the sides of the roads adjoining the gardens to keep the roads in a neat

and cleaned condition.

1.9. Spraying necessary chemicals to trees, plants, grass, etc. as and when required.

1.10. Regular removal of climber or shrubs from Plant equipment area, Plant

fencings, All buildings of plant and colony, Colony and Guest House fencing,

Plant Boundary and 220KV Towers.

1.11. Unwanted shrubs or plants removal to be carried out from all building walls

and terraces of plant.

1.12. Plant equipment areas must be clear from bushes and vegetation. Grass size

in plant or in colony or around plant office area must be lower than 2”.

1.13. Vendor should ensure to grass cut should not enter into storm water trenches

and CMB (Common Monitoring Basin). Cleaning of trenches from the grass

carried by breeze and Disposal of grass cut from site on immediate basis.

1.14. Trimming of Full-grown trees along the plant boundary and around plant

equipment or buildings or structures.

1.15. Daily work plan with resources engaged to be provided to EHS or Admin

1.16. One exclusive supervisor must be available at site for planning, supervision

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during work execution and to coordinate with plant EHS or admin department.

1.17. Experienced staff to be engaged for grass, shrubs or bushes cutting in the plant

equipment areas for safety reasons. It is preferable that manual grass cutting

carried out in plant equipment or buildings area.

1.18. Green belt area cleaning (removal of broken branches, dry leaves etc.) to be

carried out regularly for safety reasons.

1.19. Proper cleaning of plant premises with necessary manpower, equipment, tools

1.20. Disposal of Garbage and filth at nearby area as designated by Owner.

1.21. The Contractor shall provide following machines and trained operators

amongst labour to handle this machines:

1.21.1. Honda Make or Equivalent make Bush Cutter (Min. 3Nos- ) (Heavy

Duty), liquid fuel operated

1.21.2. Honda Make or Equivalent make Hedge Trimmer (Min. 2Nos- ) (Heavy

Duty), liquid fuel operated.

1.21.3. Honda Make or Equivalent make Lawn Movers ( 1 Electric & 1 Liquid fuel operated

1.21.4. Medium Wood cutter 02 nos. liquid fuel operated and heavy wood cutter

liquid fuel operated.

1.22. The Contractor shall have the following equipments, implements, accessories

in sufficient quantities at their disposal available at site during the entire

maintenance period, but not limited to:

1. Pick axe 9. Wheel barrow

2. Spade 10. Hose pipe

3. Crow bar 11. Adjustable water spray guns

4. Gudli 12. Hard brooms

5. Cane baskets 13. Rain Coats

6. Iron pan 14. Secateurs

7. Khurpis 15. Garden Shears

8. Water cans 16. Sprayer-9L capacity

1.23. During repair or break down of any of equipment or machine, the contractor

has to replace equipment or machine on immediate basis for the period. No

excuse for non-availability of equipment or machine at any point of time

would be acceptable.

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2. Location of Works- Plot Plan is attached separately - (Estimated total area of

dark green and light green)

Dimension in Daily Manpower

Sr.no Area Detail Sq.m Requirement

Colony Admin & Gate-1

1 outside area 13500

CW pump house to H2SO4

Hydrogen room surrounding

Air monitoring room near

2 BHEL store area 7980

Raw water area (156.1 MW)

Raw water area (351.43

Cooling tower (156.1 MW)

4 Switch yard opp. Green belt 22000

Control room to HRSG

5 DM tank 16445

TG building surrounding

DG building (351.43 MW)

6 Cooling tower (351.43 MW) 4590

7 Green Belt 48870

2.1. In addition to above,manpower-2nos. daily required for cut grass removal,

loading to tractor for disposal and cleaning the areas from dry leaves and

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remnant grass etc.

2.2. Over and above, there is daily requirement of one supervisor from contractor

side and tractor along with driver for disposal .

2.3. Total manpower requirement will be 1.5times during monsoon (Mid June to

Mid September period) exclusive of additional supervisor or tractor driver.

2.4. Specified manpower requirement is indicative, contractor has to maintain the

total area as per the terms and conditions of tender and should include cost of

manpower , tools and tackles and cost of operation and maintenance of tools

and required safety gadgets to manpower.

3. Manpower required as below:

Sr. No. Description Quantity

1 Labour for cleaning

Additional labour during

3 monsoon for 4 months a year

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Gujarat State Energy Generation Ltd.

Format of Performance Bank Guarantee

(To be stamped in accordance with Stamp Act)

Bank Guarantee No.............

[OWNER's Name & Address]

In consideration of the....... [OWNER's Name]........ (Hereinafter referred to as the

‘OWNER’ which expression shall unless repugnant to the context or meaning

thereof, include its successors, administrators and assigns) having awarded to

M/s...... [Contractor's Name]............ with its Registered /Head Office

at............................ (Hereinafter referred to as the ‘Contractor’, which expression

shall unless repugnant to the context or meaning thereof, include its successors

administrators, executors and assigns), a Contract by issue of OWNER’s

Notification of Award No. ................ dated........... and the same having been

unequivocally accepted by the Contractor, resulting into a Contract bearing

Contractor having agreed to provide a Contract Performance Guarantee for the

faithful performance of the entire Contract equivalent to 10% ( ten percent) of the

said value of the Contract to the OWNER.

We ................[Name & Address of the Bank]..........having its Head Office

at...........................(hereinafter referred to as the ‘Bank’, which expression shall,

unless repugnant to the context or meaning thereof, include its successors,

administrators, executors and assigns) do hereby guarantee and undertake to pay the

OWNER, on demand any and all monies payable by the Contractor to the extent

of ..................(*).................... as aforesaid at any time upto

.........................(@)...................... [days/month/year] without any demur,

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Gujarat State Energy Generation Ltd.

reservation, contest, recourse or protest and/or without any reference to the

Contractor. Any such demand made by the OWNER on the Bank shall be conclusive

and binding notwithstanding any difference between the OWNER and the

Contractor or any dispute pending before any Court, Tribunal, Arbitrator or any other

authority. The Bank undertakes not to revoke this guarantee during its currency

without previous consent of the OWNER and further agrees that the guarantee

herein contained shall continue to be enforceable till the OWNER discharges this

The OWNER shall have the fullest liberty, without affecting in any way the liability

of the Bank under this guarantee, from time to time to extend the time for

performance of the Contract by the Contractor. The OWNER shall have the fullest

liberty, without affecting this guarantee, to postpone from time to time the exercise

of any powers vested in them or of any right which they might have against the

Contractor, and to exercise the same at any time in any manner, and either to enforce

or to forbear to enforce any covenants, contained or implied, in the Contract between

the OWNER and the Contractor or any other course or remedy or security available

to the OWNER. The Bank shall not be released of its obligations under these

presents by any exercise by the OWNER of its liberty with reference to the matters

aforesaid or any of them or by reason of any other act or forbearance or other acts of

omission or commission on the part of the OWNER or any other indulgence shown

by the OWNER or by any other matter or thing whatsoever which under law would,

but for this provision, have the effect of relieving the Bank.

The Bank also agrees that the OWNER at its option shall be entitled to enforce this

Guarantee against the Bank as a principal debtor, in the first instance without

proceeding against the Contractor and notwithstanding any security or other

guarantee that the OWNER may have in relation to the Contractor’s liabilities.

Notwithstanding anything contained hereinabove our liability under this guarantee

is restricted to .........................(*)......................... and it shall remain in force upto

and including .....................(@)...................... and shall be extended from time to

time for such period (not exceeding one year), as may be desired by M/s

.......[Contractor's Name] ............ on whose behalf this guarantee has been given.

Dated this ……………………. day of 20…… at…………………

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Gujarat State Energy Generation Ltd.

(Signature) (Signature)

(Official Address) (Designation with Bank.. Stamp)

Attorney as per Power of Attorney

1. (*) This sum shall be ten percent (10%) of the total Contract Price for two

(@) This date will be forty five (45) days beyond the end of term of the

Contract as specified in the Contract.

2. The Bank Guarantee from a scheduled Bank in India is acceptable to the

3. The stamp papers of appropriate value shall be purchased in the name of

guarantee issuing Bank.

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