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Tender Value
₹10.1 L
EMD Value
₹30,185
Closing Date
16 Jun 2026, 6:00 pm
CHIEF ENGINEER (G)
Garden maintenance at 1MW Canal Top Solar plant at Chandrasan (Sanand)
307282
EW-288
Open
Miscellaneous Works
Gandhinagar
2 documents required · 2 mandatory
₹1,770
Gujarat State Electricity Corporation Limited Payable at Gandhinagar
₹30,185
26 May 2026
26 May 2026
26 May 2026
16 Jun 2026
26 May 2026
1. SECTION-A:
ACKNOWLEDGEMENT OF TENDER FEE /EMD.
TENDER NOTICE.
2. SECTION-B:
DECLARATION FORM CUM UNDER TAKING TO BE SIGNED
RTGS DETAILS OF BIDDER
PROJECT SYNOPSIS
SCOPE OF WORK AND SITE CONDITION
SPECIAL NOTE FOR PRE-QUALIFICATION
GENERAL INSTRUCTION TO THE TENDERER
3. SECTION-C:
GENERAL CONDITIONS OF CONTRACT
4. SECTION-D:
TERMS AND CONTRACT FOR WORKS
GENERAL SAFETY RULES & LIST OF SAFETY TOOLS
5. SECTION-E :
PERFORMA FOR BANK GUARANTEE
INTEGRITY PACT
CERTIFICATE – A
ANNEXURE – I (DETAILS OF BANK FOR SOLVEANCY & BG)
6. SECTION-F:
SPECIAL CONDITIONS FOR USE OF CEMENT
APPROVED NAME OF MANUFACTURERS OF
STEEL / CEMENT
GENERAL GUIDELINES RELEVANT TO I.S.
7. SECTION-G:
GENERAL SPECIFICATIONS
TECHNICAL SPECIFICATION
DETAIL SPECIFICATION
8. SECTION-H:
SCHEDULE-B
Safe Maintenance Procedure
EW-288 PUR-F-006 RFQ-
ACKNOWLEDGEMENT OF TENDER FEE /EMD
TENDER NOTICE
EW-288 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LIMITED
Gandhinagar Thermal Power Station, Gandhinagar, India–382041.
Ph. 91-79-23215663Fax: 91-79-23217673, e-mail:
[email protected] Website: www.gsecl.in
CIN:U40100GJ1993SGCO19988
ACKNOWLEDGMENT
e- Tender for the
“Garden maintenance at 1MW Canal Top Solar plant at Chandrasan (Sanand).”
TENDER FEE PAID VIDE DEMAND DRAFT NO. _________________________________
DATED___________________________ RS. __________________________________
EARNEST MONEY DEPOSIT PAID VIDE D.D. NO. _______________________________
DATED ____________________ RS. _____________________
1. The undersigned reserves the right to reject any or all tenders without
assigning any reasons thereof.
2. The Tender fee will be accepted in form of Demand Draft and Earnest Money Deposit
will be accepted in form of Demand Draft or Bank Guarantee of any bank as prescribe in
ANNEXURE- I drawn in favour of “GUJARAT STATE ELECTRICITY CORPORATION
LTD.” payable at Gandhinagar TPS
Chief Engineer (Gen)
Signature Of Contractor GSECL: GTPS
EW-288 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LIMITED
Gandhinagar Thermal Power Station, Gandhinagar, India–382041.
Ph. 91-79-23215663Fax: 91-79-23217673, e-mail:
[email protected] Website: www.gsecl.in
CIN:U40100GJ1993SGCO19988
CE [Generation], Gandhinagar, TPS invites “On-line Tenders” (e-tendering) for the work of “Garden
maintenance at 1MW Canal Top Solar plant at Chandrasan (Sanand).” Tender Papers &
Specifications may be down loaded from Web site https://gsecl.nprocure.com(For view, down load
and on line submission) and GUVNL / GSECL web sites www.gsecl.in (For view only).All tender
documents are to be upload (Notarized / self-attested copies of original – as specified in tender document)
through online only (mandatory) on (n) procure portal excluding Tender fee and EMD Tender fee and EMD
are to be submitted physically by Registered Post A.D. or Speed Post addressed to: CHIEF ENGINEER
(GENERATION), GUJARAT STATE ELECTRICITY CORPORATION LTD, THERMAL POWER
STATION, GANDHINAGAR-382041, GUJARAT. “NO COURIER SERVICE OR HAND DELIVERY” will be
Tender Estimated Amount E.M.D.
Garden maintenance at Rs. 10,06,174.00 22 (Twenty Rs. 1500.00 Rs
EW-288 1MW Canal Top Solar (Rupees Ten Lakh Two) Months + 18% GST (Rupees Thirty
plant at Chandrasan Six Thousand One from the date = Rs. thousand one
(Sanand) Hundred Seventy- of written order 1770.00 hundred eighty-
Four Rupees and to commence (Non five rupees only..)
Zero Paise only.) the work.) Refundable
180 Days [From the opening of
1 Validity of Tender
Technical Bid].
Last Date for Online tender / offer submission through
2 As per Tender Notice
(n)Procure only up to 18:00 Hrs(This is Mandatory)
Last Date for physical receipt of cover for DD / Bank Guarantee
3 / Online payment reference for Tender Fee and EMD only up to As per Tender Notice
15:00 Hrs Through RPAD or Speed Post Only
Date of opening of online Technical Bid, all relevant documents
submitted through online process, Cover for Tender fee and
4 As per Tender Notice
EMD at 15:30 Hrs (Online technical bid will be opened for
Bidders who have submitted Cover for Tender Fee and EMD)
Tentative date of on-line opening of price bid (if possible) at Party has to be in touch with
15.30 hrs. website www.nprocure.com and
also with e-mail sent by above
Chief Engineer (Gen)
Signature Of Contractor GSECL: GTPS
EW-288 PUR-F-006 RFQ-
1) Only following listed documents must be upload in n-process online only. No physical documents are to be
submitted except tender fee and EMD cover. Price Bid shall not be submitted in Hard copy.
1. Demand Draft for Tender Fee and EMD (Original) cover only to submit through RPAD/Speed post only.
2. The bidder shall have a separate Provident Fund Code of RPFC in the name of company. The bidder, who
does not possess such separate P.F. code, shall not be considered for acceptance of tender. The contractor
has to submit attested copy of such certificate showing P.F. code along with the tender.
3. Attested copy of PAN No.
4. Attested copy of work experience certificate for the similar works executed.
5. List of work in progress.
6. Attested copy of firm registration [Applicable only to the firms registered under Company Law]
7. Attested copy of partnership deed. [Applicable only to the partnership firms.]
8. Attested copy of power of attorney, if any, for signing the bid document.
9. Attested copy of balance sheet of profit & Loss account duly audited by Chartered Accountant of at least
financial years, if work estimate is more than Rs. 50 Lacks.
10. Attested copy of latest solvency certificate not older than 12 months issued by any nationalized bank OR
Banks as per Annexure – I.
11. Details of equipment, tools and plants immediately available with the tenderer for use of this work.
12. Details of technical personnel.
13. Undertaking duly Notarized as per attached Declaration Form
14. Any other documents required to verify technical, financial capability of the bidders & other Credentials
15. Attached The Copy Of GST Registration.
All such documents should be strictly uploaded in N-procure only expect Tender Fee and EMD details cover.
Otherwise the offer will not be considered and no any further communication in the matter will be
entertained.
2) In case any deviation is found in Data / Details / Documents uploaded on N-procure online offer (e-tendering)
documents then such tender will not be considered and no any further communication in the matter will be
entertained. Tenders must be un-conditional. Conditional Tenders will be rejected.
3) Further bidders are requested to submit Technical Bid documents and price – bid i.e. Schedule-B on line only
and not to submit the Technical bid and price bid in physical form expect Tender Fee and EMD details cover.
This is mandatory. If Technical bid document and price bid is submitted in physical form expect Tender Fee
and EMD details cover, same will not be opened and only on-line Uploaded/submitted Technical bid document
and price will be considered for evaluation. The bidder is requested not to upload/submit the by
online (n)procure while bid submission on in (n)procure tender document, condition of the
contract, specification & other relevant documents, except documents as stated here above.
Instead of the same, the bidder shall upload on (n) procure scan copy of the duly Notarized Undertaking as
stated below declaration form on the stamp paper of Rs. 300/-. However, bidder may download tender
document & preserve with them in Hard Copy for their future reference. Later on, L1 bidder shall
be asked to collect the tender documents from the tender inviting authorities for the purpose of
contract agreement execution and place their signature with seal of the company.
4) It is mandatory for all the bidders to submit their tender documents viz. on-line (e-tendering) and uploading
on (n) procure in scheduled time. Tender documents submitted in physical form will not be accepted and
considered expect Tender Fee and EMD details cover. Also, all bidders shall submit required Physical
documents as stated in Tender Notice
5) GSECL reserves the rights to reject any OR all tenders without assigning any reasons thereof.
6) Tender Notice Number & name of the work shall be clearly written on the covers of containing the Tender Fee
7) Technical / Price Bids will be opened on the day and time indicated in the tender notice by an Officer nominated
by the Purchaser in the presence of such of the bidders who wish to be present. Any technical questions,
information and clarifications that may be required pertaining to this tender should be referred to the CHIEF
ENGINEER (GEN.) Gandhinagar TPS. Also during pre-bid meeting (if arranged) the same may please be
The exemption in payment of EMD shall be given to the,
1. Micro & small-scale enterprises which participate directly in tendering process
for the product which they are manufacturing / service which they are
providing and have Udyam registration for items / service under procurement.
2. Start-ups which participate directly in tendering process for the product which
they are manufacturing/service which they are providing and re-cognized by
DPIIT under the Start-up India Program and has obtained Udyam registration.
3. Organization which has registration certificate for the manufacturing product of
the tender, from Gujarat Khadi Gramodyog Board or Khadi and Village
Industries Commission(K.V.I.C)or Commissioner of Cottage Industries.
EW-288 PUR-F-006 RFQ-
4. Board/Corporations/PSUs of the Central/State Government for their own
manufactured items.
5. State Government recognized organizations like(i) organizations for blinds,
dumb and deaf, disabled, mentally disabled persons;(ii)women's self-help group
recognized by Gujarat Livelihood Promotion Company; which participate
directly in tendering process for the product which they are manufacturing /
service which /they are providing.
Chief Engineer (Gen)
Signature Of Contractor GSECL: GTPS
EW-288 PUR-F-006 RFQ-
DECLARATION FORM CUM UNDER TAKING TO
BE SIGNED BY BIDDER
RTGS DETAILS OF BIDDER
PROJECT SYNOPSIS
SCOPE OF WORK AND SITE CONDITION
SPECIAL NOTE FOR PRE-QUALIFICATION
GENERAL INSTRUCTION TO THE BIDDER
EW-288 PUR-F-006 RFQ-
(To be uploaded on (n) procure online process duly notarized on Rs. 300/- Non –
Judicial Stamp Paper)
DECLARATION FORM
(Sanand).”
Tender No/ RFQ No:
1. I/We hereby declare that I/We have carefully studied the entire tender placed on the
WEB site and conditions of contract, specifications and other documents of this work
mentioned in the tender and abide by the same. Also, I/We hereby agree to execute the
same accordingly.
2. I/We hereby abide to execute the contract agreement by downloading the copies of the
conditions of contract, specifications and other documents of this work of otherwise I/we
will be acceptable to me/us.
3. I/We hereby accept and confirm that any dispute on this regard shall not be entertained
4. I/We hereby declare that I/We have visited the work site and fully acquainted
myself/ourselves with the local situations regarding materials, labour and other factors
pertaining to the work before submitting the tender.
5. I/We hereby confirm that our offer is Un-conditional and without any technical &
commercial deviations.
6. Should this tender be accepted, I /We hereby agree to abide by to fulfill all the terms-
conditions and provision of the Tender and Contract for Works as applicable and default
thereof, to forfeit and to pay to the Gujarat State Electricity Corporation Limited the
sums of money due.
7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely
forfeited to the Corporation, should I/ we do not execute / commence the work after
issuance of date of commencement by GSECL.
EW-288 PUR-F-006 RFQ-
8. If, I fail to submit all required documents with application or tender copy ( in each
tender ) then my tender will be cancelled, which is binding to me.
9. If, full or part work will be given to me, it will be accepted to me with same terms, rate
& conditions.
10. I, ______ proprietor / owner / partner / Authorized Agent of M/s. ______ do hereby also
declare and undertake as under:
a) That in capacity of independent contractor for M/s. ______ (Sub-Contractor of
M/s. ______ ) worked as contractor at GSECL, ___________Thermal Power Station for
the nature of work of ______ against work Order No. ______ Dt. ______., I have
complied with the provisions of all laws as applicable. I have paid the wages for the
month/s of my contractual period which is / are not less than the minimum rates as
applicable, to all my employee/s and no other dues are payable to my employee/s.
b) That I have covered all the eligible employee/s under the Employees‟ Provident
Funds and Miscellaneous Provisions Act, 1952 and deposited the contributions under my
PF Code No. ______, place: ______ for the month/s of my contractual period and as
such no amount towards contribution whatever is payable.
c) I further declare and undertake that in case any liability pertaining to any of my
worker, labour, employee/s is/are to be discharged by the principle employer i.e.
Gujarat State Electricity corporation Limited, ___________Thermal Power Station due
to my lapse, I undertake to reimburse the same or the principle employer is authorized
to deduct the same from my dues as payable.
d) I further declare and undertake the legal consequences which may arise in future
under the said work order awarded, and I bond myself to resolve the same at the risk
and cost of M/s. ______.
authorized signatory of M/s ______________________________________________
here by certify that M/s _________________________________________________
and their proprietor / any partner / any directors of the firm is not stop deal and / or
banned for business dealing and / or black listed by GUVNL and / or their any
subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as
Government and / or Semi Government company / department.
Seal & Signature of the Bidder
Phone / Mobile/ Fax No. & Company‟s Seal
EW-288 PUR-F-006 RFQ-
e- Tender for the work of “Garden maintenance at 1MW Canal Top Solar plant at
Chandrasan (Sanand).”
RTGS DETAIL OF BIDDER
Following RTGS details shall be submitted by agency along with the tender for direct deposit of
payment to the beneficiary account. Bidder has to submit the details as under:
1 Name of Bidder :-
2 Address for correspondence :-
3 E-Mail ID :-
4 Phone / Mobile No. :-
5 Name of Beneficiary :-
6 Bank Account Number of :-
beneficiary
7 Name of Bank of beneficiary :-
8 Name of Bank, branch & address :-
9 Type of account :-
10 Bank Code :-
11 RTGS Code :-
12 IFSC Code :-
EW-288 PUR-F-006 RFQ-
Project Synopsis and Data
1) Location :- Gandhinagar Thermal power station
2) Purchaser :- GUJARAT STATE ELECTRICITY CORPORATION LTD
3) Engineer :- Chief Engineer(Gen)
4) Site of Project :- Gandhinagar,Gujarat State
5) Nearest town :- Gandhinagar
6) Nearest Railway Station :- Gandhinagar Capital(Ahmedabad is situated at a
distance of about 30.00Km)
7) Nearest Port :-
8) Nearest Air Port :- Ahmedabad-20Km(Approx)
9) Access Road :-
10) Site Elevation from MSL :- RL 81.5 M(floor level)
11) Meteorological Data
Ambient Air temperature
1] Highest monthly mean of daily Max. :- 35 C
Temperature ( In C)
2] Maximum dry bulb :- 45 C
Temperature ( In C)
3] Minimum dry bulb :- 8.6 C
Temperature ( In C)
Rainfall
1] Average annual rainfall (In mm) :- 1000 to 1200mm
2] For 01 hour ( In mm) :- 75 to 100mm
3] For 24 hour ( In mm) :- 250mm
Wind velocity
1] Maximum wind velocity (In m/sec) :-
2] Wind direction – N,NE & SW :-
3] For 24 hour ( In mm) :-
Relative Humidity
1] Annual mean humidity ( In %) :- 50 to 60%
2] Maximum humidity (In %) :- 98%
3] Minimum humidity (In %) :- 2%
4] Type of Atmosphere :- Dry
12) DESIGN DATA
Seismic Data :-
Zone :- Zone-III as per IS 1893-1975
Intensity :-
Ambient temperature :-
Other Data :-
EW-288 PUR-F-006 RFQ-
SCOPE OF WORK AND SITE CONDITIONS
The main scope of the work is Garden maintenance at 1MW Canal Top Solar plant at
Chandrasan (Sanand).
Under the scope of this tender the agency has to carry out the subject work, various civil works as
per all items of Schedule B and as per detail technical specifications items. The quantities taken
under individual items are very tentative. However the agency has to carry out the works as per
the Company‟s requirements.
The agency has to carry out the works as per item & specifications of the tender and providing
best workmanship through expert manpower.
The agency has to carry out the works as per the priority & schedule given by EIC time to time
even in on or off working hours of the office. The agency will take complete care and will not
damage any other structure in premises of company.
The agency has to carry out all the works by taking all due cares of safety, security norms, with
all risks including scaffolding, strutting, shoring, etc up to any height irrespective of quantum of
Contractor has to make areangement for workable site condition with the co
operation of departments of company and agencies, all necessary areangement to
get work permit is to be made by contractor. Day to day cleaning is required after
completion of job. The removed materials and any other unwanted materials are to
be transported and taken away as instructed by E.I.C.
All safety measures shall be taken by the contractor with his own cost.
The major works involvement generally mentioned as here under---
Maintenance of garden
Chief Engineer (Gen)
Signature Of Contractor GSECL: GTPS
EW-288 PUR-F-006 RFQ-
Registration in VMS System
Additional Note: Vendor gets to register in VMS System through vms.guvnl.com. For
registration following documents are required and mail to [email protected] and
[email protected]. After registration vendor have to upload the invoice in the VMS
system for smooth functioning of payment.
Documents required for Registration:
(1) PAN Copy
(2) GST Certificate Copy
(3) Email ID
(4) Full Name of Vendor
EW-288 PUR-F-006 RFQ-
SPECIAL NOTE FOR PRE-QUALIFICATION
(Sanand).”
The tender documents are of two separate bids i.e. technical and price bids. Bidder is
requested to submit the technical bid with the following credentials for post-qualification.
1. Bidder should produce evidence of having experience of successfully completed of
similar works as defined hereunder, carried out in Central & State Government / Semi-
Government / GSECL / GETCO / DGVCL / MGVCL / UGVCL/PGVCL during the last
seven years ending last day of the month previous to the one in which tender is invited.
Bidder should submit self-attested copies of documentary evidence, preferably photo
copies of work completion certificate, certificate regarding works on hand progressing
satisfactorily along with certificate of amount of work done, work order with Schedule-B,
etc. from the respective department. The amount of work completed should be either of
the following:--
a. Three similar completed works each costing not less than the amount equal to
b. Two similar completed works each costing not less than the amount equal to
c. One similar completed works each costing not less than the amount equal to
Similar work means – Garden Development or Garden Maintenance work
2. Contractor has to submit satisfactory work completion certificate of the client. Experience
certificate of work executed with sub-contractor is not allowed and price bid of such bidders
will be rejected.
3. Financial qualification criteria:
1) The Average Annual Turnover of the bidder, shall not be less than Rs 301852.2 during the preceding
three (3) financial years as one date of Techno-Commercial bid opening.
2) Net worth of bidder shall not be less than 100% of the bidder‟s paid up share capital as on the last
day of the preceding financial year. In case the Bidder meets the requirement of Net worth based on the
strength of its Subsidiary (ies) and/or Holding company and/or Subsidiaries of its Holding Companies
wherever applicable, the Net worth of the Bidder and its Subsidiary (ies) and/or Holding company and/or
Subsidiary (ies) of the Holding Company, in combined manner should not be less than 100% of their total
paid up share capital. However individually, their Net worth should not be less than 75% of their
respective paid share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2, x3 are individual net worth
which shall not be less than 75 % of the respective paid up share capitals and y1, y2, y3 are
individual paid up share capitals.
3) In case the bidder is not able to furnish its audited financial statements on stand-alone entity basis, the
unaudited unconsolidated financial statements of the bidder can be considered acceptable provided the
bidder further furnishes the following documents for substantiation of its qualification.
Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the
Audited consolidated financial statements of its Holding Company.
A Certificate from the CEO/CFO of the Holding Company, stating that the unaudited unconsolidated
financial statements form part of the Consolidated Annual Report of the company.
EW-288 PUR-F-006 RFQ-
4) In cases where audited results for the last preceding financial year as on the date of techno-commercial
bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be
considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered
Accountant certifying its financial parameters, the audited results of three consecutive financial years
preceding the last financial year shall be considered for evaluating the financial parameters. Further, a
Certificate would be required from the CEO/CFO, stating that the Financial results of the Company are
under audit as on the date of Techno-commercial bid opening and the Certificate from the practicing
Chartered Accountant certifying the financial parameters is not available.
5) The bidder must submit Average Annual Turnover and Net worth Certificate in support of Financial QR,
duly certified and verified for authenticity from Independent Statutory Auditor of their company /
Practicing Charted Accountant/ C.A. Firms / TPIA (Third-Party Inspection Agency ) empaneled approved
by GSECL, along with copy of Annual Audited Accounts of last three years.
Note for point No.1, 2, 3&4:
i. Other income shall not be considered for arriving at annual turnover.
ii. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed to them as per
Companies Act of India, in vogue.
Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves
credited out of the profits and share premium account but does not include reserves credited out of the
revaluation of the assets, write back of depreciation provision and amalgamation. Further, any debit balance of
Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be
reduced from reserves and surplus.
4. To pay EMD in form of DD OR in form of B.G. given by bank as described in the Annexure – I. All the
bidders will be required to pay Tender Fees plus 18% GST and EMD as mentioned in the Tender Document
either in Demand Draft, Pay Order or Bank Guarantee (only for EMD) in favour of Gujarat State Electricity
Corporation Limited payable at Gandhinagar, Gujarat. The scanned copy of original document shall have to be
uploaded online with the bid and RPAD or Speed Post only addressed to The Chief Engineer (G), Gujarat
State Electricity Corporation Limited, Thermal Power Station, Gandhinagar-382041.
(1) If any Bank Guarantee submitted against EMD/security deposit/PBG, same should be valid one year from
the date of expiry of BG. Bank Guarantee should be confirmed through Structured Financial Messaging
system (SFMS). SFMS allows intra/interbank message transfer system of banking. Our bank details are as
ACCOUNT NAME GSECL
ACCOUNT NO
BANK NAME & BRANCH BOB, SECTOR-21, GANDHINAGAR
IFSC CODE BARB0GANDHI
4. The Last three-year Audited Annual Accounts, Positive Net worth certificate, and Average Annual Turnover
certificate certified by charted accountant as Per Qualification Requirement.
5. Separate employee’s provident fund code number towards registration of firm with
Regional P.F. Commissioner.
6. Attested copy of relevant document duly signed and sealed on each and every page shall be
submitted.
7. Declaration form in original duly notarized on stamp paper of Rs. 300/- (As referred in Tender
8. Attach copy of GST Registration.
9. Bidder shall have to submit the PAN card No for Income Tax with documentary proof.
10. Details of the partnership deed.
11. Details of Tools, tackles, equipment and personals available with firm relevant to the
job/subject matter.
12. Copy of the updated valid labor contract license from the appropriate authorities and updated
workman group insurance policy covering labor engaged.
13. The tenderer shall have to produce the document of last three years annual account, i.e.
profit & loss account and balance sheet, if the estimated cost of tender is more than 50 lakhs
along with technical bid.
14. Details of skilled/semi-skilled persons presently employed by the contractor having sufficient
knowledge of similar jobs.
EW-288 PUR-F-006 RFQ-
15. TPI should be mandatory to submit as per cl no.6 of Section B (i.e General Instruction to
the bidders).
The above documents will be analyzed and after satisfaction, the price bid will be opened.
GSECL may verify the documents, experience certificates from authority who have issued such
certificates / details.
On opening of Technical Bid, if any required attested documents are missing in technical bid
documents sufficient competition is not possible, in that case to have fair competition, the
to submit the missing required documents within stipulated time limit and failing
which bidder/bidders will be declared technically disqualified for not submitting the
required documents along with technical bids without any further notice. However,
document will be considered valid only if it is for the period of last day of month previous to the
one in which tenders are invited.
Chief Engineer (Gen)
Signature Of Contractor GSECL: GTPS
EW-288 PUR-F-006 RFQ-
GENERAL INSTRUCTIONS TO THE BIDDERS
1. SUBMISSIOIN OF TENDER
The tender should be uploaded/ submitted online on n-procure process.
Technical bid cover:- This cover shall contain all relevant attested qualifying documents as
prescribed in tender notice along with tender fee & EMD. Bidder shall have submit Tender Fee and
EMD cover only, All other require document to be upload on online (n)procure process only
Note: - If attested copies of qualifying documents stated as prescribed in tender notice are
not found in on-line Technical bid, but same should be submitted by mail during scrutiny
will be treated as final to consider the bid for pre-qualification. Any missing documents, if
required will be asked from the bidder as mentioned in this tender elsewhere. If party has
not submitted tender in online is liable to be ignored.
Technical Bid
“Please note that the Notarized / self-attested copies of original required documents
should be invariably uploaded in n-procure portal before due date and time in pdf form
(Scanned copy). This is mandatory. No physical documents are required to be submitted
except tender fee and EMD.
Price bid:-
The price bid shall have to be submitted online only. The percentage rates and price shall be written
both in words, and figures and the units in words. In case of any ambiguity or mistakes, the unit rates
and prices written in words shall be considered as final.
Offered rate shall include cost of all Materials, wastage of material , Labours for all leads and lifts,
Supervision, setting out works, Machinery and equipment with its mobilization / demobilization,
transportation charges, Clearing of the site both prior to commencement and after completion of work.
Consumables such as, but not limited to petrol, oil, diesel, lubricants, drill bits, pipes, ropes etc.
Construction facilities such as scaffolding, tarpaulins, wind break, etc., Overheads / profits of
Contractor for due performance of the work under this contract.
Applicability of goods and service tax:-
1) The tenders shall be evaluated on firm price and cost with GST and cess as applicable unless
otherwise mentioned in the tender documents.
2) IF the supplier/contractor have opted for the composition scheme of GST, the same must be clearly
specified with valid declaration and certificate from department. In the event of withdrawal/ cessation
of the supplier from composition scheme during the tenure of the contract, the rate(i. e. price)
mentioned in the price bid shall be final and any additional GST will have to be borne by the tenderer
himself, In no case additional amount towards GST or otherwise will be paid/reimbursed to
supplier/contractor.
3) The bidder shall have to inform their GST no. of the registered place(s) where from the bidder intends
to supply the goods/services, meaning there by the bidder has to supply the goods/services from the
relevant declared/ registered place(s) of supply only.
GST rate, amount in the price bid schedule.
5) In-case Govt notification comes for change in GST , the same will be applicable.
6) Bidder should indicate GST no.( copy of GST registration to be enclosed) and PAN NO. (copy of PAN to
be enclosed) Tenders submitted without GSTIN No by the firms, the offer will be rejected without
entering into further correspondence.
Further information required, if any, can be had from the office of the Chief Engineer, GSECL, GTPS.
But it must be clearly noted that the tenders must be received complete in every respect by the
due date and time.
i. The bidder must clearly quote rates in figure as well as in words. In case of any discrepancy,
whatever written in words shall prevail.
ii. No deviation in terms & conditions, Schedule-B and technical specifications will be entertained. Any
EW-288 PUR-F-006 RFQ-
ignorance for this shall not relieve the contractor from his contractual liability arising as per tender
documents and conditions contained in it.
iii. The bidders are required to quote only firm prices. No variation will be accepted on price/ raw
materials/ finished products or on any other cause.
iv. The bidders should note that the completion of above mentioned works in all respect in accordance
with the time limit given is very important and should be strictly adhered to. The work is to be
completed in time limit from the date of issue of written order to commence the work by the Chief
Engineer (Gen.), GSECL, Gandhinagar TPS.
v. The bids should be valid for a minimum period of 180 Days from the date of opening of technical
bid. During this period tenderer shall not be allowed to withdraw their tender and if withdrawn, the
Earnest Money Deposit submitted with the tender will be forfeited.
vi. The works covered under these specification shall be carried-out and governed by “Tender and
contract for Works” booklet appended herewith except where conditions specified in this
specifications.
vii. The successful bidder shall have to enter in to an agreement for contract as per G.S.E.C.L rules on a
stamp paper of Rs.300/- and necessary stamp duty charge shall be borne by the
contractor/consultant.
viii. The complete specification comprises of the following.
Bill of Quantities (Schedule-B), instructions to the bidders, Tender specifications and scope of work,
Tender and contract for Works booklet, General Conditions, Instructions to bidder & Technical
specifications. All these sections are complimentary to each other. The particulars and requirements
contained herein shall cover the execution of the works covered under these specifications.
ix. The tenderer must visit the site of works and see for him self the site conditions regarding availability
of approach road during all seasons and other matters affecting the above works before submitting
the tender.
x. The submission of tender by a contractor implies that he has read these instructions the conditions of
contract etc. and has himself aware of the scope and specifications of the work to be done and of
conditions and local conditions and other factors bearings on the execution of the works. GSECL will
not therefore after acceptance of contractor's rate pay any extra charge for any other reason; in case
the contractor is found later on to have misjudged the site condition.
xi. GSECL‟s authorized officers who accepts tender, shall have the right of rejecting all or any of the
tenders and will not be bound to accept the lowest offer nor to assign any reason whatsoever for the
rejection of any tender or all tenders.
xii. Bidders shall provide evidence of their continued eligibility to the satisfaction of the owner.
xiii. Bidders shall not be listed under a declaration of ineligibility for corrupt or fraudulent Practices
issued by the Govt., the list of black listed Contractors announced by GSECL (erstwhile GEB) Govt. of
Gujarat or its Public Sector undertakings or the contractors who are under stop dealing in GUVNL and
/or their any subsidiary company viz. GETCO/MGVCL/UGVCL/PGVCL/DGVCL.
xiv.The bid, and in case of a successful bid, the Form of Contract Agreement, shall be signed with the
name of Firm / company which will be legally binding on all partners / parties.
xv.If the application is made by an individual, it shall be signed by the individual above his full typed
written name and current address.
xvi.If the application is made by a proprietary firm. It shall be signed by the proprietor above his full
typed written name and the full name of his firm with its current address.
xvii.If the application is made by a partnership firm, it shall be signed by all the partners of the firm
above their full type written names and current addresses or alternatively by partner holding
power of attorney for the firm in which case a certified copy of the power of attorney shall
accompany the application. A certified copy of the partnership deed, full names and current
addresses of all the partners of the firm shall also accompany the application.
xviii. If the application is made by a limited company or a Corporation, it shall be signed by the
authorized person holding power of attorney for signing application in which case a certified copy of
the power of attorney shall accompany the application. Such Limited company or Corporation
may be required to furnish satisfactory evidence of its existence before the pre-qualification
evaluation. They should also furnish Articles of Memorandum of Association. If the application is
made by group of companies, it shall be signed by the authorized person. The authority letter shall be
accompanied with the application.
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2. SECURITY DEPOSIT
It should be mandatory to submit security deposit as per cl no.7 of Section C (i.e General
SD in advance, either EMD may be converted to SD or SD may be deducted from 1st or subsequent
invoices/RA bills with consent from the bidder.
3. MAINTENANCE: NIL
4. TIME LIMIT FOR WORK:
The scheduled time limit for the completion of work shall be 22(Twenty two) calendar months from
the date of issue of letter to commence the work. However extension in time limit will be granted by
GSECL for the genuine reasons only as per terms of the contracts.
5. TERMS OF PAYMENTS:
Contractor shall be paid RA bill after observing GSECL‟s general procedure and submission of bill by the
agency. Also, 75% payment shall be made immediately within a week period on receipt of recorded bill
by Account Section without checking of detail bill and compliance of queries & statutory requirement.
However, remaining balance 25% amount shall be released only after through checking of detail bill
and compliance of various quarries, statutory compliance etc. The above payment term is applicable to
all the bills of general civil works & ARC/BRC works, provided the bills are recorded regularly and
submitted to Account Section within Ninety [90] days. If the contractor fails to submit the bills regularly
in such a way so that the same cannot be recorded and submitted to account section within Sixty [60]
days, ad-hoc payment as stated above, may not be released and payment will be released as per
GSECL‟s general procedure. The period of Sixty [60] days shall be considered from the date of receipt
of last R.A. Bill by Account Section.
6. METHOD OF PAYMENT:
a. The payment for the work done will be made by running bills every month after taking
joint measurement within 30 days.
b. Final bill will be paid within reasonable time after settlement of material account by
you and after recording of joint measurement.
7. “All bidders shall submit the details/documents in support of Technical Qualification Requirements
duly certified and verified for authenticity from Specified Third-Party Inspection Agency
(TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm along with a certificate
regarding verification of authenticity of documents as per the format placed at Appendix 1. All the
documents submitted by the bidder in support of meeting Technical QR only shall be digitally
signed by the Specified Third-Party Inspection Agency (TPIA) or Statutory Auditor of their
Company or Practicing CA/CA Firm.
The verification and certification of authenticity of documents is acceptable from any of the
following TPI As:
1. M/s Competent Inspectorate and Consultants Pvt. Ltd, Hyderabad, India.
2. M/s Gulf Lloyds Industrial Service India Pvt. Ltd.-Ahmedabad.
3. M/s International Certifications Services.
4. M/s Intertek India Pvt. Ltd.
5. M/s SGS India Pvt. Ltd.
6. M/s Moody International (India) Pvt. Ltd.
7. M/s TUV SUD South Asia (P) Ltd.
8. M/s TUV Rheinland (India) Pvt Ltd.
9. M/s Bureau Veritas (india) Pvt. Ltd.
10. Hertz Inspection & services Pvt. Ltd.
11. IRCLASS Systems and Solutions Pvt. Ltd.
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The Bidder shall be responsible to get their documents/ credentials verified & certified by the
Specified Third- Party Inspection Agency (TPIA) or Statutory Auditor of their Company or
Practicing CA/CA Firm in support of Technical QR. All the costs pertaining to third party
verification and certification (including those by statutory auditors) shall be borne by the Bidder.
GSECL shall have no liability (financial or otherwise) towards the same and shall not be liable for
any claim/ dispute between the bidder and the Specified Third-Party Inspection Agency (TPIA) or
Statutory Auditor of their Company or Practicing CA/CA Firm.”
The following website may be referred for contact details of above TPIAs:
http://nabcb.qci.org.in//accreditation/reg_bod_inspection_bodies.php.
Annexure-1
Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing
CA/CA Firm
(On letter head digitally signed by a person duly authorized to Sign on behalf of the firm)
Ref: Date:
Power Station ……………….
Subject: Authentication of veracity of documents submitted by M/s …… in support of
Meeting the Qualifying Requirements
Ref: Tender no. …………………..
Name of the Package/ Tender: ………………………………………
M/s. ……………… (here in after called Bidder) having Registered office at ……………………
intend to participate in above referred tender of GSECL.
The tender condition stipulates that the bidder shall submit supporting Documents
pertaining to Qualifying Requirement duly verified and certified by Third-Party Inspection
Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm as per the
list mentioned in the bidding documents.
In this regard, it is hereby confirmed that we have examined the following documents,
which are also attached with this letter. The same has been verified from the Original
Documents and / or Client for authenticity.
We hereby confirm that the following documents are found to be genuine and authentic.
1. Doc ref. no. ……….. Dated …….. (Name of Documents)
2. Doc ref. no. ……….. Dated …….. (Name of Documents)
All the aforesaid documents have been digitally signed by us as a certificate of
authenticity.
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We further confirm that we neither have any vested interest in aforesaid tender nor have
any conflict of interest in respect of above tender.
This certificate is issued at the request of M/s ………………. (Bidder) for the purpose of
participating in the subject tender/s
Thanking you,
1. ASSIGNMENT:
The rights and liabilities of the contractor shall not be assigned or transferred by them without the
consent in writing of the GSECL to any other person, firm or organization.
2. The successful Bidder, on receipt of letter of intent will submit within a week's time his planning
/ programme of works, for scrutiny of the GSECL in a Bar Chart format, clearly indicating GSECL's
inputs also. Contractor will plan his works such that simultaneous work should progress in such a way
that entire job is completed in scheduled time limit on all the fronts released by GSECL.
3. The successful bidder will have to depute his authorized representative to attend progress
review meetings to be held at GSECL, Gandhinagar TPS without any extra cost.
4. The Contractor will be responsible for complying with all rules and regulations and labour laws
applicable to him and the GSECL will not be responsible for any lapses committed by them. If there is
any claim from any Government authority pertaining to the contract, the same amount will be
deducted from the Contractor's bill.
5. The time limit for completion of work is stipulated as in the tender will be adhered to.
6. The Contractor's rates should be firm and no variation clause is to be quoted by the Contractor
and GSECL will not accept the same, during contractual period including extended time limit if any.
7. BIDDER TO STUDY, ANALYSE & CONSIDER:
a) The information given in this specification is in good faith and meant to serve as a guide
to the Bidder. It is, therefore, imperative that Bidder shall obtain and examine for himself all the data,
information and particulars required for the satisfactory execution of the work under this tender. The
submission of a bid by Bidder implies that he has fully read the specifications, bid drawings,
instruction to the bidder along with Contract Document and Conditions of Contract, applicable labour
laws, safety norms etc., and has made himself aware of the scope and the specifications for the work
to be performed and local conditions and other features which have a bearing on the cost and
execution of the work. This specification is intended as a general description of quality envisaged for
materials and workmanship and of the finished work. It is not intended to cover minute details. The
work shall be executed in accordance with the best modern practice and to the complete satisfaction
of the Purchaser. Special techniques approved by the Purchaser shall be used if and where found
necessary. This specification shall have precedence if anything contrary to this is stated elsewhere in
the contract documents. The Purchaser‟s decision shall be final and binding on the contractor on any
issue arising out of such discrepancies.
b) Inspection of site by bidder:
Before submission of his bid, Bidder shall inspect the site, examine and obtain all information
required and satisfy himself regarding matters such as:
weather characteristics,
Location of site and access, right of way, means of communication & mode of Transport to site,
The type and number of equipment and facilities required
The quantity of various items of the work.
The availability and rates of material.
Labours condition.
Local working conditions, obstructions and hindrances that may arise etc.
Power house, which is under running conditions.
Required GSECL‟s security checks.
All materials brought to site only after making entries in security register at Control gate
EW-288 PUR-F-006 RFQ-
c) These factors are likely to affect the satisfactory completion of work and or cost thereof. The
submission of a bid by the Bidder will be construed as evidence that such an examination was
made and any later claims/ disputes in regard to rates quoted shall not be entertained or
considered by the GSECL.
d) The site visit shall be done by the bidder on his own responsibility and all liabilities including
cash, arising out of the site visit shall be at the bidder‟s account.
e) Contractor‟s scope of work shall also include making all necessary arrangements for access to
work sites, stores and site offices etc. from the nearest approach road to facilitate
transportation of man power, machinery and equipment duly considering the existing site
conditions. No extra claims / costs will be entertained by GSECL.
f) The bidder shall carefully study the work to be carried out & consider all the factors & shall take
into account &consider all the factors such as lead, lift haulage of materials, sequence of
construction, etc. & shall allow for all such information / data in the rates quoted.
g) The GSECL will not pay any extra charges or rate for any reason in case the contractor claims,
after acceptance of contract to have misjudged the site condition. Ignorance of the intents and
contents of the specification document and site conditions shall not be accepted by the Owner
as basis for any claims for compensation.
h) BIDDER shall inspect the site, examine and obtain all information required and satisfy himself
regarding matters such as sub-surface conditions, water records, access to site, communication,
transport, right of way, the type and number of equipment and facilities required for the
satisfactory completion of work, the quantity of various items of the work, the availability and
rates of material, local working conditions, uncertainties of weather, obstructions and
hindrances that may arise etc. which may affect the work or cost thereof, before submission of
his bid. Ignorance of site conditions shall not be accepted by the ENGINEER IN CHARGE as
basis for any claim for compensation.
i) The rates quoted by BIDDER shall be based on his own knowledge and judgment of the
conditions and hazards involved and shall not be based on any representations of the Engineer
in Charge. No claim on this account shall be admitted by the GSECL.
j) The bidders shall submit on online in n-procure with their offer without any deviations in
general terms and conditions of the contract or in technical specifications.
k) Tenders received after the time and date specified in the tender notice will not be accepted.
Once the offer is submitted by bidder before due date of submission, the bidder shall not be
allowed to submit revised/ additional/ modified offer even before due date and time of
submission of tender. However, if the date of issue and/or submission of tender are extended
by the Corporation due to any reason, the bidder may submit if their wishes the
revised/additional/modified offer before extended due date and time of submission.
l) The Corporation reserves the right to accept any tender irrespective of whether it is lowest or
not or to reject all the tenders without assigning any reasons thereof. Tenders deferring from
the technical specifications or the method of bidding in a radical manner may also be rejected.
m) The bidder shall be presumed to have carefully examined the drawings, conditions &
specifications of work & to have fully acquainted themselves with all details of the site
conditions, locations, materials, geological & weather characteristics, labour conditions & in
general all the necessary information and data etc. pertaining to and need for the work.
n) This specification is intended as a general description of quality envisaged for materials and
workmanship and of the finished work. It is not intended to cover minute details. The work shall
be executed in accordance with the best modern practice and to the complete satisfaction of
the Purchaser. Special techniques approved by the Purchaser shall be used if and where found
necessary. This specification shall have precedence if anything contrary to this is stated
elsewhere in the contract documents. The Purchaser‟s decision shall be final and binding on the
contractor on any issue arising out of such discrepancies.
o) Each bidder shall also submit a 'Declaration' to the effect that the tenderer is an engineering
construction firm or an association of firm or firm which has successfully carried out large works
of this nature and has adequate organization and experienced personnel to handle this type and
magnitude of work. Information should also be given regarding the constitution of the firm; it‟s
authorized, subscribed & paid up capital, the date & place of registration, the place of business,
the names of the directors and other relevant information.
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p) It is the intent of the ENGINEER IN CHARGE to incorporate these specification documents in the
final „Contract‟. BIDDERS are required to review these documents and clearly state in their
proposals their acceptance of the same.
q) Each page of the bid document including the bid drawings shall be signed, stamped and dated
in ink by the BIDDER as a token of having examined the same. Any correction in price and the
rates entered in the Schedule of Price shall also be signed and dated by the BIDDER in ink,
before submitting the bid. Non-compliance with this condition will make the bid liable for
rejection.
r) All safety measures as required to be adopted as per the Statutory Regulations and the Safety
Rules of the Plant shall be strictly followed by the Contractor during the execution of the
Contract. The Contractor shall set up a suitable safety organization of his own in this regard.
s) In connection with the execution of the Contract, the Contractor shall comply with all applicable
statutory Rules & Regulations including employment of labours at site.
t) The Contractor shall carry out any and all such works, as may be required, for civil work to be
completed in all respect as per the Contract Specification.
u) If the GSECL Engineer-in-Charge is not satisfied with the progress of work at site, he shall direct
the Contractor to depute more numbers of supervisory personnel/workers to meet the
completion schedules as per the Contract. Upon receiving such direction, Contractor shall
deploy additional personnel within 7 days without any extra cost.
v) The GSECL may during the progress of work, order the removal of part or whole of the work
executed, found not in accordance with the specifications/ instructions. No extra claims shall be
entertained for re-executing or altering of such work.
8. SAFETY MEASURES:
The contractor shall ensure the safety of workers, material and structure including existing
structures during execution of the contract. Safety measures shall be followed during operations
of equipments/machinery being used. No separate payment shall be made for the safety
9. COMPLETENESS:
Any technical services as set forth here in above and which might not have been specifically
mentioned in this Contract relating to the work or in the specifications and which are not
expressly excluded therefore but which are necessary for the performance in accordance with
the specifications as an integral part of the painting and misc. Civil works shall be rendered by
the Contractor without any extra cost.
10. TOTAL RESPONSIBILITY
The Contractor shall be solely responsible for the entire technical works / services irrespective
of works / services have been made /rendered by him.
11. PAYMENT TO THE LABOURES:
(a) Contractor has to pay the CPF as well as salary to his skilled/unskilled manpower by cheque
A/c payee only, as per minimum wages & prevailing applicable rules on or before 7th day of
next month.
(b) Contractor has to produce challan of PF with list of employees.
(c) Contractor shall have to make payment to his labours in presence of Personal Officer (Estt.)
GSECL, Gandhinagar TPS.
12. CONTRACT AGGREMENT ON ACCEPTANCE:
The successful contractor will have to sign an agreement as per the Gujarat State Electricity
Corporation Ltd.'s rules on stamped paper and the necessary stamp duty charges shall be
borne by the contractor.
On acceptance of the tender the name (s) of the accredited representative (s) of the tenderer
who would be responsible for taking instructions from the Engineers of the GSECL shall be
communicated to Chief Engineer (Gen.) Gandhinagar Power Station, Gujarat State Electricity
Corporation Limited.
13. Unsatisfactory progress of the work:
If the work is found not progressing as per the requirement or found not satisfactory then
GSECL will take such action to get the work done through the other agency at agency‟s risk
and cost with 15% supervision charges and same will be recovered from agency.
EW-288 PUR-F-006 RFQ-
14. The EMD will be returned promptly to the unsuccessful bidder except that of L1, L2 & L3 till
the successful contractor pays the Security Deposit as mentioned in tender document or after
the expiry of the validity of the offer, whichever is earlier.
The EMD will be returned to the successful tenderer after he furnishes the Security Deposit for
the tender work. If he fails to furnish the SD, his EMD shall be forfeited and the tenderer will
not be allowed to participate in the tenders invited by this office for a period of ONE Year in
respective Power Station.
The EMD in form of Bank Guarantee shall be valid for Ten Months from the date of
submission of the tender.
15. Effect and validity of Bid: The submission of bid with these documents and specification shall
constitute an agreement that bidder shall have no cause of action or claim against the GSECL for
rejection of his bid. The GSECL shall always be at liberty to reject or accept, split any bid or bids at
its sole discretion and any action will not be called into question and the bidder shall have no claim in
that regards against the GSECL.
16. Stop Deal / Banned for business dealing / Blacklisting :-
Has submitted fake, false or forged documents/certificates
Has revised/ withdrawn price bid after opening of Techno-commercial bid, until and unless it
is sought for,
Has tempered with the stipulated tendering procedure.
Has refused to accept Letter of Acceptance / Purchase order / Work Order after the same is
issued by the company within the validity period and as per agreed terms and conditions,
Has committed breach of contract or has failed to perform a contract or has abandoned the
Has failed to provide suitable expertise for the work as per pre-scheduled program.
Has failed to submit all the necessary tests reports / documents within time scheduled / as
per company‟s time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed
subject to submission of type reports / documents to the firm.
Has indulged in construction and erection of defective works.
Has supplied inferior quality / defective materials and refused to replace with stipulated time
frame, as specified by the company,
Has substituted materials in lieu of materials supplied by the company or has not returned or
has short returned or has unauthorisely disposed of materials / documents / drawings / tools
or plants or equipment supplied by the Company,
Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage,
Has unauthorisely obtained official company information or copies of documents, in relation to
the Tender / Contract.
Has failed to follow the stipulated mode of communication, if specified by the tendering
authority / Purchaser.
Has parted with, leaked or provided confidential / proprietary information of the company
given to the firm only for its use (in discharge of its obligations against an order) to any third
party without prior consent of the Company,
Any other ground for which in the opinion of the Company makes it undesirable to deal with
In case the state Government directs the Company to place a firm in stop dealing / banned
for business dealing / blacklisting.
Conflict of Interest among Bidders / Agents
A bidder shall not have conflict of interest with other bidders for particular quoted item.
Such conflict of interest can lead to anti-competitive practices to the detriment of Procuring
Entity's interests. The bidder found to have a conflict of interest shall be disqualified. A
bidder may be considered to have a conflict of interest with one or more parties in this
bidding process for particular quoted item, if:
a) They have proprietor/partner(s)/Director(s)in common; or
b) They receive or have received any direct or indirect subsidy/financial
stake from any of them; or
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c) They have the same legal representative/agent for purposes of this bid; or
d) they have relationship with each other, directly or through common third parties,
that puts them in a position to have access to information about or influence on the
bid of another bidder, or
e) bidder participates in more than one bid in this bidding process. Participation by a
bidder in more than one Bid will result in the disqualification of all bids in which the
parties are involved. However, this does not limit the inclusion of the components/
sub-assembly/ assemblies from one bidding manufacturer in more than one bid.
f) In cases of agents quoting in offshore procurements, on behalf of their principal
manufacturers, one agent cannot represent two manufacturers or quote on their
behalf in a particular tender enquiry. One manufacturer can also authorise only one
agent/ dealer. There can be only one bid from the following:
1. The principal manufacturer directly or through one Indian agent on his behalf;
2. Indian/foreign agent on behalf of onIy one principal.
g) A Bidder or any of its affiliates participated as a consultant in the preparation of the
design or technical specifications of the contract that is the subject of the Bid;
h) in case of a holding company having more than one independently manufacturing
units, or more than one unit having common business ownership/ management,
only one unit should quote. Similar restrictions would apply to closely related sister
companies. Bidders must proactively declare such sister/common business/
management units in same/ similar line of business.
i) Bidder shall not act in contravention/violation to the provisions of competition act,
as amended from time to time.
Every bidder should, at the time of submission of bid, give a declaration, that bidder
shall not have conflict of interest with other bidders for particular quoted item, as
CHIEF ENGINEER (Gen)
GSECL: GTPS
SIGNATURE OF CONTRACTOR
EW-288 PUR-F-006 RFQ-
SECTION-C:
GENERAL CONDITIONS OF CONTRACT
EW-288 PUR-F-006 RFQ-
GENERAL CONDITIONS OF CONTRACT
1. DEFINITIONS :
(a) The Contract means the documents forming the tender and acceptance thereof, together
with the documents referred to therein or individual work order in the case of term contract,
including these conditions, schedules and/or additional conditions attached to the form of
tender or individual works, order, rate schedule, the specifications and the drawings and all
these documents, as applicable, taken together shall be deemed to form the contract.
(b) The “Tender Document” means the form of tender, the applicable schedules and/or
additional conditions and the specifications and/or drawing as issued to the contractors for
the purpose of preparing tender.
(c) The expression “Works” or “Work” when used in the condition of contract shall, unless there
be something in the subject or context repugnant to such construction means, the works or
the work contracted to be executed under or in virtue of the contract whether original or
(d) The “Contractor” means the individual or firm or Corporation, whether incorporated or not,
undertaking the words and shall include his or its legal personal representatives, successors
and permitted assignees.
(e) “Corporation” means The Gujarat State Electricity Corporation Ltd. and the “Accepting
Officer” means the Officer who is authorized to sign and signs the contract on behalf of the
“Corporation”.
(f) The letter “EE” means Executive Engineer who in the case of measurement and lump sum
contract, direct the contract and the letters “SE” means Superintending Engineer and “GM”
means General Manager who administers and in the case of the term contracts, directs the
(g) The “Engineer-in-charge” means all officers of the Corporation appointed by the General
Manager to supervise the works or part of the works.
(h) “Approved” and “Directed” means the approval or direction of the Chief Engineer (Gen),
Gandhinagar TPS to Superintending Engineer or the person deputed by him for the particular
(i) “BS.” means “British Standards” as issued by the British Standards Institution. “A.S.” means
the “American Standards” as issued by the American Standards Institution, and “I.S.” means
the “Indian Standards” as issued by the Indian Standards Institution. Wherever the above-
mentioned abbreviations are referred to, in the specifications and/or work orders, they mean
the addition with all amendments current at the date of issue of tender document of work
(j) In the case of measurement and terms of contract “Specifications” mean those contained in
Gujarat State Electricity Corporation Ltd. scheduled together with any amendments etc.
embodied in the tender documents. “Drawing” refers to those incorporating the tender
documents and/or any work orders referred therein.
(k) The “Contract Sum” means the sum accepted or the sum calculated in accordance with the
prices accepted in the tender and/or the contract rate as payable to the contractor for the
full and entire executing and completion of works.
(l) “The date for completion” is the date or dates of completion of the work or any part of the
works set out or ascertained in accordance with the individual work orders and the tender
documents or any subsequent agreed amendments thereto.
2. CONTRACTOR TO INFORM HIMSELF FULLY:
A. Notwithstanding anything contained to the contrary in the specifications or tenders in
subsequent exchange of correspondence, the conditions of contract shall be binding on the
Contractor and any change or variation expressed or implied, however made in the said
conditions, shall not be valid or operative unless expressly sanctioned by the Corporation.
The Contractor shall be deemed to have fully informed himself and to have special
knowledge of the provisions of the conditions of the Contract herein contained.
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B. The contractor shall be deemed to have carefully examined the work and site conditions, the
general conditions, the special conditions, specifications, schedules and drawing and shall
be deemed to have visited the site of the works and to have fully informed himself
regarding the local conditions.
C. If there shall have any doubt as to the meaning of any portion of these general conditions
or special conditions of the scope of work of the specifications or any other matter
concerning the contract, he shall in good time before submitting his tender, send for the
particulars thereof and submit them to the Engineer-in-charge in writing in order that such
doubt may be removed.
3. CONTRACT DRAWING AND SPECIFICATIONS:
The contractor will be entitled to receive one set of agreement along with one certified copy
of accepted tender.
The drawings which form part of these specifications show the work to be done in as much
detail as is possible at the present stage. They will be supplemented by such additional
detailed drawings as may be necessary as the work progresses. The contractor shall perform
the work on these features and in accordance with these additional or revised drawings as
the case may be and at the applicable rates as per the contract.
The contractor shall check all drawings carefully and shall bring to the notice to the Engineer-
in-charge immediately of any errors or omissions discovered. The contractor shall not take
advantages of errors or omissions of any kind in the drawings supplied.
4. INPUTS BY GSECL:
The electric power supply and connection for construction / work purpose shall be given at one
mutually agreed point at work site free of cost by the GSECL. Further extension for
construction site as well as bore well site for using construction water will have to be carried
out by the contractor as per requirement at their cost. The necessary electric charges will be
paid by the contractor as per rates prevailing from time to time in the respective DISCOM.
1. If there are any surplus quarters available after meeting the requirement of GSECL's staff,
then GSECL will consider allotment of quarters on rent as per GSECL's rule.
2. The contractor will have to make their own arrangement of water for construction work
as well as for their labourers at his own cost. If possible, water for construction
purpose only at one point as decided by EIC and recovery for water charges shall be
affected at the 2 % of the item of which water is used or by quantity measured by
meter reading of water meter installed by contractor, rate of water supply will be
charged at prevailing purchase rates of GSECL, for water supplied by GSECL is used as
certified by EIC. In case of agency is installing bore well and pumps at his cost, after
completion of work agency will hand over the bore well in good condition with pumps
to the GSECL.
5. DATA TO BE FURNISHED BY CONTRACTOR:
The contractor shall submit to the Executive Engineer for approval within one week of the
date of contract, a layout plan of construction plant and equipment for the execution
of work which the contractor proposes to adopt at site.
Prior to commencement of work, the contractor shall submit to the Executive Engineer for
approval, plans in triplicate showing the location of Major plant shop and storage
buildings, storage yards, offices, contractor's power house including its services and
housing facilities which he proposes to put up at site and also indicate the programme of the
The successful bidder on receipt of letter of intent will submit within a week's time his
planning/programme of works for scrutiny of GSECL in a PERT/Bar chart format, clearly
indicating GSECL inputs also.
Contractor will plan his works such that on all the fronts released by GSECL, simultaneous
work should progress in such a way that entire job is completed in scheduled time limit.
No change in the approved layout shall be carried out without specific written approval of the
Executive Engineer.
6. ERRORS, OMISSIONS AND DISCREPANCIES:
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In all cases of errors, omissions, doubts or discrepancies in the dimensions, or
discrepancies in the drawings and items of work in specification, reference shall be made to
the Executive Engineer whose elucidation and elaboration shall be considered as
authoritative. The contractor shall be held responsible for any error that may occur in the
work thorough lack of such reference and precautions.
7. SECURITY DEPOSIT:
SECURITY DEPOSIT: In tender process for L1 bidder (lowest bidder) security
deposit will be charged as per table below:
Category of the Unit Security Deposit
Works up to Rs. 5 Works More than Rs.
Lakh 5 Lakh
Enterprise or Organization Exempted 3% of order value
which are exempted from
paying Tender Fee & EMD
For all other Enterprises 5% of order value 5% of order value
Note: Security Deposit will be collected from the successful tenderer at the rates mentioned above.
This may be recovered by deduction through running bills of the contractors and / or by treating the
Earnest Money Deposit (Bid Security) paid at the time of submission of the tender.
After issue of Work order and Date of commencement, if successful bidder failed to start the work
then, RPAD notice will be issued to the successful bidder mentioning that on failing to start the work
within next 07 days from the date of issue of RPAD Notice the EMD will be forfeited and he will not be
allowed to participate in the tenders invited from Gandhinagar TPS office for the period of One year.
The security deposit of the contract value shall be released on finalization of final bill / successful
completion of the work.
All damages, costs, charges, expenses and other sums which may be or may become due or payable
by the contractor to the Corporation under the terms of the contract, may be deducted from the cash
in the proceeds of sale of the securities/bank guarantee so deposited (which the officer or person to
whom the same may be endorsed as aforesaid is hereby authorized to sell/to encase for that purpose)
or from the interest of any such securities or from any sums due or which may become due to the
contractor by the Corporation or from the whole or the balance unpaid as aforesaid of the encase
securities so deposited being repaid or transferred and returned as the case may be, to the contractor
on finalization of final bill OR after 06 (six) months of successful completion of the work, whichever
later OR on furnishing of the Performance Bond amounting to 5% of contract value against the defect
liability period as mentioned in this document elsewhere.
If entire security deposit is paid in approved form of Bank Guarantee should be remain valid during the
contractual period and such bank Guarantee should not be reduced on the basis of the work actually
8. USE OF LAND:
The land required for office, godowns and for labour camp if not available with GSECL,
then the contractor has to arrange the same at his cost. GSECL will give the land only if the
spare land is available with the following conditions.
The contractor shall be permitted to use for the bonafide purpose of execution of this
contract free of cost. The contractor shall be permitted to use for the bonafide purpose of
execution of this contract free of cost.
1. Site required for the construction of the work.
2. Required approach road. The contractor shall make their own arrangements for the
necessary approach, road, for transport of their materials and be responsible for the
compensation on account of damage to crop etc. and shall till completion of work.
3. He will be charged the rent at the annual rate of rupees one hundred per every acre or
part thereof, for the construction of temporary hutments and his store yard. However
area required for such purpose may be clearly indicated in this offer.
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All areas of operation, including those for his staff and labour colonies handed over to the
contractor shall be cleared and handed over back in good condition to the Engineer
except areas under works as per this contract or those for which specific approval has
been obtained from the Engineer. The contractor shall make good to the satisfaction of
the Engineer any damage or alternation made to areas which he has to hand over back
or to other property land handed over to him for purpose of this work.
Temporary structures may be erected by the contractor for storage sheds, offices,
residence etc. for noncommercial use on the land, handed over to him at his own
expense and with the permission of the Engineer. These structures shall comply with the
regulation that may be in force and/or specified by the Engineer with regard, thereto. In
any circumstances for constructing temporary structures for contractor's use, GSECL's
free supply materials shall not be used. If it is found that GSECL's free supply materials
are used for other than approved project drawings work, same will be recovered at
penalized rate.
The contractor shall preserve all existing vegetation such as trees on or adjacent to the
sites which do not interfere with the construction as determined by the Engineer.
The contractors shall take all possible precautions in felling trees authorized for removal
to avoid any unnecessary damage to vegetation and trees not to be felled and to
structures under construction, or to workmen, and shall be responsible for any damage if
it occurs in such operations
All produce from cutting of trees; grass etc. shall be the property of GSECL and shall be
stocked at the place specified by the Engineer. No claim shall be made for such cutting
and stacking of trees or grass etc. by the contractor
The contractors shall not unnecessarily or for use as fuel, cut any trees brush wood,
grass or other vegetation nor shall set fire there to without the written permission of the
Engineer. When such permission is given, the contractor shall take necessary measures
to prevent damage or to prevent fire spreading to surrounding property, and shall be
responsible for any such damage, if cause.
The land shall as herein before mentioned be handed back to Engineer in Charge
immediately after the completion of the work under this contract. Also no land shall be
held by the contractor longer than the Engineer shall deem necessary and the contractor
shall, on due notice by the Engineer, vacate and return the land which the Engineer may
certify as no longer required by the contractor for purpose of the work.
9. START OF WORK:
The contractor shall not enter upon or commence any portion of work except with the
written authority or instructions of the Executive Engineer or his subordinate in charge of
the work, failing such the contractor shall have no claim to ask for measurement or
payment for work and shall be responsible for any claims or damages that may arise due to
such unauthorized commencement or entry.
10. COMPENSATION FOR THE DELAY:
The time allowed for carrying out the work as entered in the tender shall be strictly
observed by the contractor and shall be reckoned from the date on which the order to
commence work is given to the contractor. The work shall throughout the stipulated period
of contract be proceeded with all due diligence (time being deemed to be the essence of
contract) and for delay, the contractor shall pay compensation, an amount equal to ½
(half) percent per one week for the contract amount or part thereof, including taxes &
duties ( i.e. End cost of contract amount including taxes & duties) and maximum up to
% of the order value, including taxes & duties ( i.e. End cost of contract amount including
taxes & duties) or such smaller amount as per the decision of the Competent Authority of
the GSECL The penalty will be invariably deducted from the bills of the contractor and no
refund will be given unless the competent authority approves the reduction. The reasons
for delay, attributable to GSECL as well as to party will be brought out clearly while putting
the proposal for waiver/reduction in penalty.
11. ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED:
In any case in which under any clause or clauses of this contract the contractor shall have
tendered himself to pay compensation amounting to the whole of his security deposit
(whether paid one sum) or in the case of abandonment for the work owing to serious
illness or death of the contractor or any other cause, the Executive Engineer on behalf of
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the Corporation, shall have powers to adopt (a) below and any of the following courses
under (b) and (c) as he may deem best suited to the interest of the Corporation.
(a) To rescind the contract (for which rescission notice of 10 days) in writing to the contractor
under the hand of the Executive Engineer shall be conclusive evidence and in that case the
security deposit of the contractor shall stand forfeited and absolutely at the disposal of the
Corporation. To employ labour paid by the Corporation, to supply materials, to carry out the
works or any part of the work debiting the contractor with the cost of the labour and the
price of the materials (as to the correctness of which cost and price, the certificate of the
Executive Engineer shall be final and conclusive against the contractor) and crediting him
with value of the work done in all respects in the same manner and at the same rates as if
it had been carried out by the Contractor under the terms of this contract and in that case
the certificate of the Executive Engineer as to the value of the work shall be final and
conclusive against the contractor.
(b) To order that the work of the contractor be measured up and to take such part thereof, as
shall be unexecuted, out of his hands and to give it to another contractor to complete, in
which case, any expenses, which may be incurred in excess of the sum, which would have
been paid to the original contractor, if the whole work would have been executed by him
(as to the amount of which excess expenses, the certificate in writing of the Engineer-in-
charge shall be final, conclusive and shall be borne and shall be paid by the original
contractors and shall be deducted from any money due to him by the Corporation under the
contract or otherwise from his security deposit of his proceeds sale thereof or a sufficient
part thereof.
(c) In the event of the above courses being adopted by the Executive Engineer, the contractor
shall have no claim to compensation for any loss sustained by him by reason of his having
purchased or procured any materials or entered into any engagements or made any
advances on account of or with a view to the execution of the work or the performance of
the contract. And in case the contract shall be rescinded under the provision aforesaid, the
contractor shall not be entitled to recovery or be paid any sum for any works thereof
actually performed by him under this contract unless and until the Executive Engineer shall
have certified in writing the performance of such work and the amount payable to him in
respect thereof and he only be entitled to be paid the amount so certified.
12. NOTICE UNDER UNSATISFACTORY PROGRESS:
If the progress of a particular portion of the work is unsatisfactory, and also if as per the
opinion/observation of the Executive Engineer (whose decision shall be final) in charge that
the general progress of work is not satisfactory, then Executive Engineer in charge shall be
entitled to take action under clause 11 (c) after giving the contractor ten days‟ notice in
writing and the contractor will have no claim for compensation for any loss sustained by
him owing to such action.
13. ACTION IN THE CASE OF DEFAULT BY THE CONTRACTOR :
In any case in which any of the powers conferred upon the Executive Engineer by Clauses
11 and 12 hereof shall have exercisable and the same shall not have been exercised, the
non-exercised thereof shall not constitute a waiver of any of the conditions hereof and such
powers shall not withstanding be exercisable in any further case of default by the
contractor of which, by any clauses hereof, he is declared liable to pay compensation
amounting to the whole of his security deposit and liability of the contractor for past and
future compensation shall remain unaffected in the event of the Executive Engineer taking
action under sub-clause (a) or (c) of Clause 11, he may if he so desires, take possession of
all or any tools, plants, materials, and stores in so upon the work or the site thereof
belonging to the contractor, or procured by him and intended to be used for the execution
of the work of any part thereof paying for allowing for the same in account at the contract
rates, or in the case of a contract rates not being applicable of current market rates to be
certified by the Executive Engineer whose certificate thereof shall be final. In the
alternative, the Executive Engineer may by notice in writing to contractor or his clerk of
works, foreman or other authorized agent, require him to remove such tools, plant,
materials or stores from the premises within a time to be specified in such requisition, the
decision to the contractor failing to comply with any such requisition, the decision of the
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Executive Engineer as to the expense of any such removal and the amount of the proceed
and expense of any such sale, be final and conclusive against the contractor
14. EXTENSION OF TIME LIMIT
If the contractor shall desire an extension of the time limit for completion of the work on
the ground of his having been unavoidably hindered in its execution or on any other
ground, he shall apply in writing to the Executive Engineer and the Executive Engineer
may, if in his opinion there are reasonable grounds for granting extension, recommend
such extension as he may think necessary or proper. The decision of the competent
authority in this regard shall be final, and binding to the contractor. Any delay attributed to
Corporation, shall be thus compensated only by way of extending the limit.
15. COMPLETION CERTIFICATE
On completion of the work, the Contractor shall be furnished with Completion Certificate by
the Executive Engineer. No such certificate shall be given nor shall be the work considered
to be completed until works are taken over and/or duly tested and put to operation as the
case may be, nor until the work shall have been measured by the Engineer-in-Charge or
where the measurement have been taken by his subordinates until they have received the
approval of the Executive Engineer the said measurement being binding and conclusive
against the contractor.
16. EFFECT OF THE CERTIFICATE :
No payment shall be made for any work estimated to cost less than Rs.1,000 till after the
whole of said work shall have been completed and a certificate of completion given. But in
the case of works estimated to cost more than Rs.1,000, contractor shall on submitting a
monthly bill thereof, be entitled to receive payments. Proportionate to the part of the work
then approved and passed by the Engineer-in-Charge, whose certificate of such approval
and a passing of the sum so payable shall be final and conclusive against the contract. All
such intermediate payment shall be regarded as payment by way of advance against the
final payment only and not as payments for work actually done or completed and shall not
preclude the Engineer-in-charge from requiring bad, unsound, imperfect or unskillful work
to be removed and taken away and reconstructed or re-erected nor shall any such payment
be considered as admission of the due performance of the contract or any part thereof in
any respect of the occurring of the claim nor shall conclude, determine or effect in any way
the powers of the Engineer-in-Charge as to the final settlement and adjustment of the
accounts otherwise or in any other way, vary or affect the contract. The final bill shall be
submitted by the contractor within one month of the date fixed for completion of work;
otherwise the certificate of the Engineer-in-charge of the measurement and of total amount
otherwise the certificate of the Engineer-in-charge of the measurement and of total amount
payable for the work shall be final and binding on all parties.
17. PAYMENT TO CONTRACTORS :
The rates for several items of works estimated to cost more than Rs.1, 000 agreed to
within shall be valid only when the item concerned is accepted, having been completed full,
in accordance with the sanctioned specification. In case, where the items of the work, are
not accepted, as so completed, the Engineer-in-charge, may make payment on account of
such items at such reduced rates, as he may consider reasonable in the preparation of final
or running accounts bills and it will be binding to the contractor.
18. BILLS :
The Bill Shall be submitted by the contactor each month on or before the date fixed by the
Engineer-in-charge, for all works, executed in the previous month and the Engineer-in-
charge shall take or cause to be taken the requisite measurement for the purpose or having
the same verified and the claim so far as it is admissible, shall be adjusted, if possible,
within Fifteen days from the presentation of the bills. If the contractor does not submit the
bill, within the time fixed, as aforesaid, the Engineer-in-charge may depute a subordinate to
measure up the said work in the presence of the contractor or his duly authorized agent,
whose counter signature in the measurement shall be sufficient warrant and the Engineer-
in-charge may prepare a bill from such list which shall be binding on the contractor in all
respects. In case if contractor/ representative does not remain present on specified date for
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taking measurement than EIC may take the measurement one sided and the same shall be
binding to the contractor irrespective whether he has signed or not.
19. SUPPLY OF MATERIALS TO CONTRACTOR [APPLICABLE ONLY WHERE MATERIAL
IS TO BE SUPPLIED BY CORPORATION AS MENTIONED IN SCHEDULE A ]
If the specification of the estimated work provides for use of any special description of
material to be supplied from the Corporation‟s stores or if it is required that the contractor
shall use certain stores to be provided by the Engineer-in-charge, (such material and stores
and the prices to be charged thereof as hereinafter mentioned being so far as practicable
for the convenience of contractor but not so as in any way to control, the meaning or effect
of this contract specified in the schedule or memorandum hereto annexed). The contractors
shall be supplied with such materials and stores as may be required from time to time be
used by him for the purpose of the contract only and the value of the full quantity of
materials and stores so supplied shall be set off or deducted from any sum due or
thereafter to become due to the contractor, under the contract or otherwise or from the
security deposit or the proceeds of sale thereof if the deposit is held in government
securities the same or a sufficient portion thereof, shall be sold for the purpose. All
materials supplied to the contractor shall remain the absolute property of the Corporation
and shall on account be removed from the site of work and shall at all times be open to
inspection by the Engineer-in-charge. Any such materials unused and in perfectly good
condition at time of completion or determination of the contract shall be returned to the
Corporation‟s store if the Engineer-in-charge so requires by notice in writing given under his
hand but the contractor shall not be entitled to return any such materials except with such
consent and he shall have no claim for compensation on account of any such materials
supplied to him as aforesaid but remaining unused by him or for any wastage in or
damaged thereto. The contractor shall be responsible for the loss, destruction or
deterioration of the materials, stores or articles supplied to him by the Corporation even if
such loss, destruction or deterioration has occurred under any circumstances whatsoever
beyond his control as if the materials, stores or articles so supplied were his property.
20. WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWING,
ORDERS ETC.
The contractor shall execute the whole and every part of work in the most substantial and
workman like manner and both as regarding materials and in every other respect in strict
accordance with the specification. The contractor shall also confirm exactly, fully and
faithfully to the designs, drawings and instructions in writing relating to the work signed by
the Engineer-in-charge and lodged in his office and to which the contractor shall be entitled
to have access for the purpose of inspection at such office, or on the site of the work
during office hours and the contractor shall, if he so requires, be entitled at his own
expense to make or cause to be made copies of the specification and of all such designs,
drawings and instructions as aforesaid.
21. ALTERATIONS IN SPECIFICATIONS AND DESIGNS NOT TO INVALIDATE
The Executive Engineer shall have powers to make any alterations, or additions to the
original specification, designs and instructions that may appear to him to be necessary or
advisable during the progress of the work and the contractor shall be bound to carry out
the work in accordance with any instruction in this connection which may be given to him
in writing, signed by the Engineer-in-charge and such alterations shall not invalidate the
contract. Any additional work which the contractor may be directed to do in the manner
above specified as part of the work shall be carried out by the contractor on same
conditions in all respect on which he agreed to do the main works and at the same rates as
are specified in the tender for the main work.
Where, however, the work is to be executed according to the designs, drawings and the
specifications recommended by the contractor and accepted by the competent authority,
the alteration above referred to shall be within the scope of such designs, drawings and
specifications appended to the tender.
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22. RATES FOR WORKS NOT ENTERED IN ESTIMATE OR SCHEDULE OF RATE OF THE
CORPORATION
If the additional and altered work includes any class of work for which no rate is specified
in this contract, then such class of work shall be carried out at the rates entered in the
Schedule of Rates of the Corporation or at the rate mutually agreed upon between the
Executive Engineer and the Contractor, whichever are lower. If the additional or altered
work for which no rate is entered in the Schedule of Rates of the Division is ordered to be
carried out before the rates agreed upon then the contractor within seven days of date of
receipt by him of the order to carry out the work should inform the Executive Engineer for
the rate which it is his intention to charge for such class of work and if the Executive
Engineer does not agree to this rate, he shall be noticed in writing, be at liberty to cancel
his order to carry out such class of work and arrange to carry it out in such manner as he
may consider advisable provided always that if the rates shall have been determined as
lastly herein before mentioned then in such case he shall only be entitled to be paid in
respect of the work carried out or expenditure incurred by him prior to the date of the
determination of the rate as aforesaid according to such rate or rates as shall be fixed by
the Executive Engineer in the event of disputes, the decision of the General Manager of the
Corporation will be final.
23. EXTENSION OF TIME LIMIT IN CONSEQUENCE OF ADDITION OR ALTERATION
The time limit for the work shall be extended in the proportion that the increase in its cost
occasioned by alterations or additions bears to the cost of the original contract work and
the certificate of the Engineer-in-charge as to such proportions shall be conclusive.
24. NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK TO BE
CARRIED OUT
If at any time, after the execution of the contract documents, the Engineer-in-charge shall,
for any reason whatsoever, requires the whole or any part of the work, as specified in the
tender, to be stopped for any period or shall not require the whole or part of the work to
be carried out at all or to be carried out by the contractor, he shall give notice in writing of
the fact to the contractor who shall thereupon suspend or stop the work totally or partially
as the case may be in any such case, except as provided here under. The contractor shall
have no claim to any payment or compensation whatsoever on account of any loss in profit
or advantage which he might have derived from the execution, of the work in full but which
he did not so derive in consequence of the full amount of work not having been carried out
or on account of any loss that he may be put to on account of materials purchased or
agree to be purchased or for unemployment of labour recruited by him. He shall not also
have any claim for compensation by reason of any alterations having been made in the
original specification, drawings, designs and instructions which may involve any curtailment
of the work as originally contemplated. Where, however, materials have already been
purchased or agreed to be purchased by the contractor before receipt by him of said
notice, the Executive Engineer provided they are not in excess or requirement and are of
approved quality and/or shall be compensated for the loss, if any, that he may put to in
respect of materials agreed to be purchased by him. The amount of such compensation to
be determined by the Executive Engineer, whose decision shall be final. If the contractor
suffers any loss on account of his having to pay, his labour charges during the period,
during which the stoppage of work has been ordered under this clause the contractor shall
on application be entitled to such compensation on account of labour charges as the
Executive Engineer whose decision shall be final, may consider reasonable provided that
the contractor shall not be entitled to any compensation on account of labour charges if, in
the opinion of the Executive Engineer, the labour could have been employed by the
contractor elsewhere for the whole or part of the period during which the stoppage of the
work has been ordered as aforesaid.
25. NO CLAIM FOR COMPENSATION ON ACCOUNT OF LOSS DUE TO DELAY IN
SUPPLY OF MATERIALS BY CORPORATION
The contractor shall not be entitled to claim any compensation from Corporation for the
loss suffered by him on account of delay by Corporation in the supply of materials entered
in Schedule A where such delay is caused by:
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Difficulties relating to supply of railway wagons.
Force Majeure
Act of God
Any other reasonable cause beyond the control of Corporation, including shortage of
materials to be supplied by the Corporation and difficulties in time by reaching at the site of
any materials equipment.
In the case of such delay in the supply of materials, Corporation shall grant such extension
of time for the completion of the works as shall appear to the Executive Engineer to be
reasonable in accordance with the circumstances of the case. The decision of the Executive
Engineer as to the extension of time shall be accepted as final by the contractor.
26. TIME LIMIT FOR COMPENSATION CLAIMS
Under no circumstances, whatsoever, shall the contractor be entitled to any compensation
from Corporation on any account unless the contractor has claimed in writing to the
Executive Engineer within one month of the cause thereof.
27. ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK
If at any time, before the security deposit is refunded to the contractor, it shall appear to
the Executive Engineer or his subordinate in charge of the work that any work has been
executed with unsound, imperfect or unskillful workmanship or with materials of inferior
quality or that any materials or articles provided by him for the execution of the work are
unsound or of inferior quality to that contract for or are otherwise not in accordance with
the contract, it shall be lawful for Engineer-in-charge to intimate this fact in writing to the
contractor and then notwithstanding the fact that the work, materials, or articles
complained of, may have been inadvertently passed, certified and paid for, the contractor
shall be bound forthwith to rectify or remove and reconstruct the work so specified in
whole or any part, as the case may require or if so required shall remove the materials or
articles so specified and provided other suitable materials or articles at his own charge and
cost, and in the event of his failing to do so within a period to be specified by the Engineer-
in-charge in the written intimation aforesaid the contractor shall be liable to pay
compensation at the rate of one percent on the amount of the estimate for every day not
exceeding ten days during which the failure so continues and in the event of any such
failure as aforesaid, the Engineer-in-charge may rectify or remove or re-execute the work
or remove and replace the materials or articles complained of, as the case may be, at the
risk and expense in all respects of contractor should the Engineer-in-charge consider that
any such inferior work or materials as described above may be accepted, or made use of, it
shall be within his discretion to accept the same as such reduced rates as he may fix
Provided that in the case of any work of which visible check is not possible if the Engineer-
in-charge or his subordinate in charge of the work feels that such work has been executed
with unsound, imperfect or unskillful workmanship or with materials of inferior quality, he
shall take sample tests at random, cost of which shall have to be borne by the contractor
and if after taking such test part of such work is found to be defective in any respect or to
have been executed with materials of inferior quality then the contractor shall pay for the
whole work such amount as may be fixed by the office of the Engineer-in-charge on the
basis of the lowest quality of work found by him in such sample tests.
28. WORK TO BE OPENED TO INSPECTION, CONTRACTOR OR RESPONSIBLE AGENT
TO BE PRESENT.
All works under execution or in pursuance of the contract shall at all times be open to the
inspection and supervision of the Executive Engineer and his subordinate and contractor
shall at all times, during the usual working hours and at all other times at which reasonable
notice of the intention of the Executive Engineer or his subordinate to visit the works shall
have been given to the contractor, during which period either he should be present to
receive order and instruction, or have a responsible agent duly authorized agent shall be
considered to have the same force and effect as if they had been given to the contractor
29. NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP
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The contractor shall give not less than five days‟ notice in writing to the Executive Engineer
or his subordinate in charge of the work, before covering up or otherwise placing beyond
the reach of measurement of any work, in order that the same may be measured and
correct dimensions thereof, taken before the same is so covered up or placed beyond the
reach of measurement and shall not be covered up or placed beyond the reach of
measurement and work without the consent in writing of Executive Engineer or his
Subordinate in charge of work. If any work shall be covered up or placed beyond the reach
without such notice having been given or consent obtained, the same shall be uncovered at
the contractor‟s expense and in default thereof no payment or allowance shall be made for
such work or for the materials with which the same was executed.
30. CONTRACTOR’S LIABILITIES
The contractor shall supply, at his own cost, all materials (except such special materials, if
any as may be supplied from the Corporation stored in accordance with the contract).
Plant, tools, appliances, implements, ladders, cordage, tackle, scaffolding and any
temporary works which may be required for the proper execution of the work, in the
original, altered or substituted form and whether included in the specification and other
document forming part of the contract or referred to in these conditions or not and which
may be necessary for the purpose of satisfying and complying with the requirements of the
Engineer-in-charge as to any matter on which under these conditions, he is entitled to be
satisfied or which he is entitled to require together with carriage thereof to and from the
work. The contractor shall also supply without any charge the requisite number of persons
of setting out works and counting, weighting and assisting in the measurement of
examination at the time and from time to time of the work or materials, failing this the
same may be provided by the Engineer-in-charge at the expenses of the contractor and the
expenses may be deducted from any money due to the contractor under the contract or
from his security deposit or the proceeds of sale thereof or of a sufficient portion thereof,
the contractor shall provide all necessary fencing and light required to protect the public
from accident and shall also be bound to bear expenses of defense of every suit, action or
other legal proceedings of law that may be brought by any person for injury sustained.
Owing to neglecting of the above precautions and to pay any damage and cost which may
be awarded in such suit, action or proceedings to any such person or which may with the
consent of the contractor be paid in comprising any claim by any such person.
31. CONTRACTOR LIABLE FOR ALL DAMAGE
Compensation for all damage done intentionally or unintentionally by contractor‟s laborer,
whether in or beyond the limit of Corporation‟s property, shall be estimated by the Executive
Engineer or such other office as he may appoint and the estimates of the Executive
Engineer, subject to the decision of the Superintending Engineer, on appeal, shall be final
and the contractor shall be bound to pay the amount of the assessed compensation demand,
failing which, the same will be recovered from the contractor as damages or deducted by the
Engineer-in-charge from any sums that may be due to or become due from Corporation to
the contractor under this contract or otherwise.
The contactor shall bear the expenses of defending any action or other legal proceeding that
may be brought by any person for injury sustained by him owing to negligence of
precautions for prevent the spread of fire and he shall also pay any damage and cost that
may be awarded by the court, if in consequence
32. RESCISSION OF CONTRACT AND FORFEITURE OF DEPOSIT
The contractor shall not assign or sublet, without the written approval of the Engineer-in-
charge and if the contractor assign, or sublet his contract, or attempt to do so or become
insolvent or commence any proceedings to be adjudicated as insolvent or make any
composition with creditors, attempt to do so, the Engineer-in-charge may, by notice in
writing rescind the contract. Also, if any bribe, gratuity, gift, loan, perquisite, reward or
advantage pecuniary or otherwise shall either directly or indirectly be given, promised or
offered by the contractor or any of his servants, or agents, or any person to the employee of
the Corporation in any way relating to his office or indirectly interested in the contract, the
Executive Engineer may, by ten days‟ notice in writing, rescind the contract. In the event of
a contract being rescinded the security deposit of the contractor shall there upon stand
EW-288 PUR-F-006 RFQ-
forfeited and be absolutely at the disposal of the Corporation and the same consequences
shall ensure as if the contract has been rescinded under Clause 11 thereof and in addition
the contractor shall not be entitled to recover or be paid for any work thereof actually
performed under the contract.
33. COMPENSATION
All sums payable by a contractor by way of compensation under any of these conditions shall
be considered as a reasonable compensation to be applied to the use of Corporation without
reference to the actual loss or damage sustained and whether any damage has not been
sustained.
34. CHANGE IN THE CONSTITUTION OF FIRM TO BE NOTIFIED
In case of tender by partners of a Firm, any change in constitution of firm shall be forthwith
notified by the contractor to the Executive Engineer for his information.
35. WORKS UNDER DIRECTION OF SUPERINTENDING ENGINEER
All works to be executed under the contract shall be executed under the direction and
subject to the approval of Superintending Engineer /Engineer-in-charge for the time being
who shall be entitled to direct at what point or points and in what manner they are to be
commenced and from time to time to be carried on.
36. DECISION OF SUPERINTENDING ENGINEER TO BE FINAL
Except where otherwise specified in contract and subject to the power delegated to him by
Corporation under the Corporation‟s rules, then in force, the decision of the Superintending
Engineer/EIC for the time being shall be final, conclusive and binding on all the
specifications, designs, drawings and instructions herein before mentioned and as to the
quality of workmanship or material used on or as to any other question, claim, right matter
or thing whatsoever in any way arising out of or relating to the contract, designs, drawings,
specifications, estimates, instructions, orders or these conditions or otherwise concerning,
the works or the execution or failure to execute the same, whether arising during the
progress of the work or after the completion or abandonment thereof.
37. Dispute Resolution Mechanism: For works contracts and composite Contracts, the
arbitration mechanism shall be governed by the Gujarat Public Works Contracts Disputes
Arbitration Tribunal Act, 1992 as per below details.
sub clause 37(1) Amicable Settlement : Any dispute, difference, controversy or claim
between the Parties arising out of or relating to this contract with reference to the
construction, interpretation, breach, termination or validity thereof (hereinafter referred as
"the Dispute") shall, upon the written request of either Party be referred to the authorized
representatives of the Disputing Parties for resolution. The authorized representatives shall
promptly meet and attempt to negotiate in good faith a resolution of the Dispute within
thirty days of the service of the request.
sub clause 37(2) Arbitration : If the Parties fail to amicably resolve the disputes or
differences or contrary claims as indicated herewith in sub clause (1) of Clause 37 arising
under or in connection with the present works contracts, whether pertaining to works
contracts alone or works and procurement both, the same shall be referred to arbitration
under the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act, 1992."
38. STORES TO BE OBTAINED FROM CORPORATION [APPLICABLE ONLY WHERE
MATERIAL IS TO BE SUPPLIED BY CORPORATION AS MENTIONED IN SCHEDULE
The contractor shall obtain from the Corporation stores, such articles as are mentioned in
schedule “A” which may be required for the work or any part of the work or in making up
any articles required therefore or in connection therewith, unless he has obtained
permission in writing from the Executive Engineer or obtained such stores and articles from
elsewhere. The value of such stores and articles as may be supplied to the contractor by
the Engineer-in-charge will be debited to the contractor in his account at the rate shown in
the schedule “A” attached to the contract and if they are not entered in said Schedule, they
shall be debited to him at cost price which for the purpose of this contract shall include cost
of carriage and all other expenses whatsoever which may have to be incurred in obtaining
delivery of the same at the stores aforesaid and further overhead charges 15%.
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The Contractor shall be responsible for the loss, destruction or deterioration of the
materials, stores or articles supplied to him by the Corporation, even if such loss,
destruction or deterioration has occurred under any circumstances whatsoever beyond his
control as if the materials, stores or articles so supplied were his property. The contractor
shall be responsible for returning the residual materials after completion of the contract and
it fails to return, the balance materials supplied to him by the Corporation, the cost of the
residual materials will be recovered from the contractor at the market rate or stock issue
rate whichever be higher at the time of materials account plus 15%.
39. LUMP SUMS IN ESTIMATE
When the estimate on which tender is made, includes lump sums in respect of parts of the
works the contractor shall be entitled to payment in respect of the items of works involved
or the part of the work in question at the same rates as are payable under this contract or
such items or if the part of work in question is not in the opinion of the Engineer-in-charge
capable of measurement the Engineer-in-charge may at his discretion pay the lump sum
amount entered in the estimate and the certificate in writing of the Engineer shall be final
and conclusive against the contractor with regard to any sum or sums payable to him under
the provision of this clause.
40. LUMP SUM TENDERS
Whenever lump sum tenders have been invited for buildings or other structures of the
same type, design, the contractor shall submit his bill stated in Clause No. 18 and the
Engineer-in-charge not below the rank of work, Executive Engineer shall certify by general
measurement or by other method considered suitable to him, the value of work done and
the contractor shall be paid monthly a sum equal to 90% of the total value the work so
certified, since the last payment, after deducting a part or whole of the secured advance if
not already paid for the materials utilized on the works. An additional secured advance for
any fresh materials utilized on the works. An additional secured advance for any fresh
materials brought on site will also be paid if certified by the officer not below the rank of
Executive Engineer. After the work is completed final bill would be paid on the certification
of officer not below the rank of Executive Engineer, that the work, is done according to
drawing and specifications attached to the tender. If any additions and alterations have
been carried out, detailed measurement in respect thereof shall be recorded and extra
payment or deductions are regulated as per item rates quoted by the contractor while
submitting the tender and if there are any items in the additions and alterations for which
the contractor has not quoted a rate, the payment shall be as per Clause 39 above
41. ACTION WHERE NO SPECIFICATION
In the case of any class of work for which there is no such specification as is mentioned,
such work shall be carried out in accordance with the PWD and in the event of there being
no PWD specification, the work shall be carried out in all respects in accordance with the
instructions and requirements of the Engineer-in-charge of the Corporation etc.
42. NO CLAIM FOR VARIATION IN QUANTITIES OR WORK
Quantities shown in the tender are approximate and no claim shall be entertained for
quantities of work actually executed, being either more or less up to any extent than those
entered in the tender or less than those entered in the tender or estimate.
43. NO CLAIM FOR COMPENSATION FOR DELAY IN STARTING WORK
No compensation shall be allowed for any delay caused into starting of work on account of
acquisition of land and in the case of clearance for works or any delay in according sanction
to estimates.
44. NO CLAIM FOR COMPENSATION FOR DELAY IN EXECUTION OF WORK
No compensation shall be allowed for any delays in execution of the work on account of
water standing in borrow pits or compartment. The rates are inclusive for hard or cracked
soil, excavation in mud, sub-soil water or water standing in borrow pits and no claim for
any extra rate shall be entertained unless otherwise expressly specified and mentioned in
the tender.
45. EMPLOYMENT OF TECHNICAL PERSONS:
The contractor shall keep one full time qualified Civil Engineer at the site, who shall be fully
authorized to receive and comply with such instructions, as given by the Executive
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Engineer. The contractor shall intimate the name of such Engineer with his qualifications
and experience. The Executive Engineer shall have the right to demand the removal of any
technical personnel, skilled or unskilled workmen, who in his opinion are considered to
cause bad workmanship in the execution of works or to cause indiscipline.
46. Terms and Conditions regarding Labour Laws
During the entire period of the contract, the Contractor and his Sub-m Contractor shall at
all times comply with all applicable labour laws, rules, regulations, notifications, and bye-
laws issued by the Central Government, State Government, or Local Authorities. This
includes all existing laws as well as any amendments or new notifications that may come
into force during the contract period.
The Contractor and his Sub-Contractors shall, at all times abide by the following Act /
statutes related to Human Resources:
1. Factories Act, 1948;
2. Contract Labour (Regulation & Abolition) Act, 1970;
3. EPF & MP Act, 1952;
4. Building & Other Construction Workers (Regulation of Employment &
Conditions of Service) Act, 1996;
5. ESI Act,
6. Minimum Wages Act, 1948;
7. Payment of Wages Act, 1936;
8. Payment of Bonus Acq 1965;
9. Payment of Gratuity Act, 1972;
10. Workmen's Compensation Act, 1923;
11. lD Act, 1947;
12. Maternity Benefit Act, 1961 ;
13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of Service) Act,
14. The Building And Other Construction Workers' Welfare Cess Act,
17. The Carriage by Road Act,2007.
The above list is only indicative and not exhaustive. The Contractor shall remain fully
responsible for ensuring compliance with all other applicable labour and welfare
legislations, rules, and regulations in force during the contract.
The following are some of the major responsibilities of the contractor, in addition to other
obligations prescribed under various labour laws, rules, and regulations issued by statutory
authorities such as the State Government or Government of India from time to time, which
the contractor shall strictly comply with during the execution of the contract.
1) The Factories Act,
The conhactor should not deploy worker below the age of 18 years and above 60 years for
the awarded work.
Earn Leave shall be paid to their bonafide contract workers as per the provisions of the
Factories Act,
Payment of Earned Leave should be made monthly together with wages for better
compliances of law. The contactor shall maintain Earn leave Register in Form No. 19 as per
the provisions of the said Act and submit the same on demand.
All the written registers, Performa etc. shall be maintained up to date and kept ready for
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inspection at any time or submitted on-time to the concerned authorities as per
applicability of the Acts by contractor.
2) The Contract Labour (Regulation and Abolition) Act,
The Contractor / Agency shall have to obtain the Labour License under Contract Labour
(Regulation & Abolition) Act from the appropriate authorities before commencement of
work. The contract tor shall maintain a valid labour license under the Contract Labour
(Regulation and Abolition) Act for employing necessary man power to be required by
contractor.
The contractor should not be allowed to engage fifty (50) or more contract labourers
without initiating to obtain the labour license under the Contract Labour Act. (the said
number i.e., fifty (50) or more includes Supervisor and other staff).
3) Minimum Wages Act,
Contractor shall have to make the payment of wages to the Contract Labours engaged by
them, on or before 7th of every month through nearest Nationalized Bank compulsory,
preferably situated in the premises of TPS area in case of all works contract. The
Contractor shall supply copy of Bank Statement duly stamped by the Concerned Bank as
well as debited entry of amount displayed in the contractors' own bank account as token of
proof towards payment of Wages through CLIM/prevailing system at relevant time.
Apart from Payment of wages through Bank, Contractors shall have to make all other
payments like Advances, Bonus, Leave Encashment etc. to their labours through bank only
and cash payment / entry will not be allowed.
Wages rates for contract laborers are applicable as per the terms and conditions of the
license. The contractor shall have to pay wages to workers as notified by the Government
of Gujarat from time to time.
Any default to pay the minimum wages to the engaged workers and deprived of their right
to minimum wages payment on or before 7th of each month shall be dealt as per the
provision of labour laws. Recurrence of the same may lead to cancellation of awarded
4) The Provident Fund and Miscellaneous Provisions Act,
The contractor must possess separate P.F. code on the name of the Firm /Agency
/Company itself for the subject work.
It should be ensured that all the contract labours engaged by contractor are covered under
the provident fund scheme and employee's pension scheme and their contribution must be
remitted regularly to the concemed RPFC. The photocopies of challan along with ECR in
this regards should be submitted regularly to the User Department to enable their onward
billing clearance.
The contractor shall submit along with his bill (month wise) statement regarding
deductions against employees' provident fund and family pension scheme in respect of
each concerned employee' Provident fund and family pension scheme at the rate of 12 %o
of wages (or at the rates made applicable by the Government time to time). The
contractor's contribution and his workers contribution towards provident fund and family
pension scheme shall deposited by the contractor with concerned PF Authorities.
5) Workmen's Compensation & Employer's Liability Insurance.
The contractors shall have to obtain Employee Compensation Policy under the Employees
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Compensation A ct before starting the work. Employee Compensation Insurance shall be
obtained for all the workers engaged for the execution of awarded contract. If any of the
work is sub-letted the contractor shall ensure that the sub contractor take and provide
workmen's compensation and Employer's liability insurance for the labours engaged.
Contract tor is liable to pay compensation in case of accidental injury arising or.t of and in
the course of employment as per the said Act and shall bear medical expenses due to on
duty accident.
6) The Payment of Gratuity Act,
For better compliance, contractor shall pay amount of gratuity on a monthly basis along
with the payment of wages, calculated on a pro-rata basis per month, which is equivalent
to 15 days' wages for each completed year of service for every worker. (* applicable to
ARC / BRC works contract only).
7)The Payment of Bonus Act,
Every worker shall be entitled to be paid by the contractor in an accounting year, bonus, in
accordance with the provisions of this Act, For better compliance, the contractor should
pay bonus amount on a monthly basis along with wages calculated on a pro-rata basis per
month. Contractor has to submit the paid bonus details of its worker in Form No. C as per
the provisions of the said Act as and when required by the Govt. Authority as well as by
8)The maternity Benefit Act,
Contractor shall ensure that entitled female worker should provide Maternity Leave and
other benefits as per the provision of the said Act.
9)The Building and other Construction Workers' Act,
For any construction work, fall under the definition of Section 2(1Xd), happening outside /
inside the Factory premises the said act will be applicable and the contractor or its sub-
contractor shall be liable to comply with the provisions framed there under.
10) The contractor shall give preference to existing or local contract workers for
engagement in the awarded contract and shall issue appointment orders to each and every
workers individually at the time of their engagement during the period of contract and
terminate the same at the end of the each contract.
Follow the mentioned procedure at each milestone for the execution of works
11) On Commencement of Contractual Work
1. Before starting the work, the contractor may contact Labour Welfare Officer / Industrial
Relations Officer for all formalities related to labour law compliance before commencement
of the contract and onward Labour Law compliance thereof, so that later no dispute will
arise in respect of compliance of labour laws.
2. It is the responsibility of the contractor to ensure that contractor's employees maintain
strict discipline as regards security, methods of safe working etc, and not to cause any
hindrance to smooth running of power station or in execution of duties by GSECL staff Any
lapse in this regard will be viewed seriously and if lapse found, contact is liable to be
terminated. If any of contractor's staff is found unsuitable or not behaving properly, the
contractor shall have to remove such worker from the work-site on demand by EIC. To
maintain harmonious industrial relations amongst contact labours is solely the responsibility
EW-288 PUR-F-006 RFQ-
of contrac tor. Any breach of the same will be viewed seriously.
3. A digital system developed at the request of the agencies working at the premises of
GSECL, is to facilitate them for easy, efficient, effective management of data, gate passes,
attendances, medical records, Police Verification documents etc related to their employees
/ workers deployed for various works and services against work order of GSECL.
4. On receipt of LOA and before commencement of work, authorized representatives of the
agency shall login in the CLIMS online portal / prevailing system at relevant time and apply
for registration of their employees / workers uploading all information with required
documents in digital form. Upon completion of due verifications, clearance by EIC and HR
departments, contracting agency will obtain gate passes. GSECL will only consider
documents like wage sheet duly accepted and signed by individual workers, as per the
engagement/deployment duration/hours of individual worker duly certified by the agency,
being the employer, for the purpose of payment of bills and HR clearances.
Agency shall be solely responsible for maintaining accurate and upto- date data of their
workers in the portal/ prevailing system at relevant time. All statutory compliances under
prevailing laws shall remain the responsibility of the contracting agency. The agency shall
indemnit/ GSECL against any liabilities arising from noncompliance of legal provisions or
inaccuracies in the data maintained by them in the digital portal of CllMS/prevailing system
at relevant time.
5. The Contractor who intends to engage labours more than the specified limit under law,
then necessary - Form No. V under the Contract Labour (R& A) Act, 1970 or Form No. VI
under the Interstate Migrant worker (employment regulation) Act 1979 as applicable is to
be obtained for the purpose of obtaining labour License from the Licensing Authority.
6. It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric punching
and reporting at the location of work.
7. The contractor shall employ adequate number of experienced staff at site for daily
supervision and for maintaining of various registers and records required under the Labour
laws and contracts. No payment for such supervision shall be admissible.
8. The gate passes obtained for any specific work order will be valid for that specific work
order only and contractor should not divert the man power for any other work order. If any
work or part thereof is desired/required to sublet, the contactor shall obtain the necessary
permission of EIC in black and white well in advance which is mandatory for considering
the statutory documents of agency other than the agency who awarded work order.
12) During Contractual Work under the progress:
1. All C-ontrac tors shall have to make the payment of wages to the Contract Labours
engaged by them, on or before 7th of every month through Nearest Nationalized Bank
compulsory, preferably situated in the premises of power station area.
The Contractor shall supply copy of Bank Statement duly stamped by the Concerned Bank
as a token of proof towards payment of Wages through CLIMS i prevailing system at
relevant time.
2. All C-ontra c tors has to comply & maintain statutory documents /registers under the
provision of labour laws & EPF Act.
3. In case the contractor having more than one contract in the same TPS, the contractor
shall have to obtain work order wise separate Gate Passes and submit the same with the
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documents of statutory compliance that too work order wise every month to the User
Department to enable their onward billing clearance.
(13) CONTRACTOR TO INDEMNIFY THE GSECL REGARDING LABOUR LAWS
The contractor shall indemnify and keep indemnified the GSECL, and every member, officer
and employees of the GSECL, also Engineer-in-charge and his staff against all actions,
proceedings, claims, demands, costs and expenses whatsoever arising out of or in
connection with the matter referred in above clauses and elsewhere and against all actions,
claims demands, cost and expenses which may be made against the GSECL by any
workman/ employees of contractor or any sub- contractor and or from any liability any
wise to any workman/employees of the contractor or sub-contractor under any laws, rules
or regulation having in force of law including but not limited to claims against the owner
under employee compensation Act, 1923. The Employee's Provident Fund Act.l952, and/or
the contract labour (Abolition and Regulation) Act,
The GSECL shall not be liable for or in respect of or in consequence of any accident or
injury to any workmen or other person in the employment of the contractor or his sub-
contractor, and the contractor shall indemnify and keep indemnified the GSECL against all
such damage and compensation and against all claims, demands proceedings costs,
charges and expenses whatsoever in respect of or in relation thereto.
The contractor shall at his own expense / risk and cost to comply with all the labour laws
as above-mentioned and keep the G.S.E.C.L. indemnified in respect thereof.
GSECL : shall be entitled /empowered to deduct directly from the bills, the amount to be
paid to engaged bonafide contract workers or the contract workers engaged by Sub-
contractor any sum or sums payable by main contractor / sub-contractor and which
sum/sums the Corporation is required to pay in capacity of Principal Employer on account
of the default of contractor in respect of all liabilities incurred out of noncompliance
regarding any provisions of Labour Laws and same amount shall be recovered from the
pending dues of the contractor with 15% administrative charges.
Any other rules and regulation, conditions, circulars etc., that are in force at present and
that may be famed by the G S E C L from time to time in connection with contracts will be
binding and acceptable to contractor.
The above are some of the major liabilities of the contractor in addition to other liabilities
prescribed under the various labour laws in force from time to time from Statutory
Authorities like State Government / Government of India, which the contractor shall have
to comply with.
The contractor shall provide the name of authorized representative, as provided to other
statutory Government authorities and will be notified to Engineer In-Charge time to time.
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14) Submission of Statutory documents to ensure the compliances:
The contractor shall upload statutory documents, work order-wise, under Labour Laws and
EPF in CLIMS / prevailing system at relevant time.
Required documents shall be uploaded by the contractor in existing portal /prevailing
system at relevant time invariably each month to Engineer In-Charge for onward process
and smooth clearance by HR Department.
List of documents required for gatepasses of contract workers through clims /
prevailing system
Sr No Description of documents attached
01 Copy of Work Order
02 Copy of P. F. Code No.
03 Insurance Policy as per subject of work order under the Workmen
Compensation Act,1923
04 Contract agreements/ subletting work contract documents with approval copy
05 Copy of Id proof of Aadhar card or Election voting card or driving license or
Passport only
06 Copy of Police Verification in respect of each contract workers
15. The contractor whose work order value is above Rs. 5 lacs shall have to submit
"Declaration cum Indemnity Bond" on Rs. 300/- Non-Judicial stamp paper in prescribed
Performa (Annexure- "B") with Agreement and Indemnity Bond before the commencement
of the contract.
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Annexure- “B"
DECLARATION CUM INDEMNITY BOND
( On Rs.300/- Non Judicial Stamp Paper duly notarised)
THIS DECLARATION CUM INDEMNITY BOND made at…………………….(mention location) by
M/S……………………………. having its Reg. Office at ……………………………………………………………………
(hereinafter referred to as "Contractor" which expression shall unless it be repugnant to the context
or meaning thereof, be deemed to mean and include their respective assigns, successors, executors,
subcontractors and / or administrators) of the ONE PART in favour of
M/S Gujarat State Electricity Corporation Limited having its power Station at
.......................Therma1 Power Station (hereinaffer referred to as the "Company" ), which expression
shall unless it be repugnant to the context or meaning thereof be deemed to mean and include its
assigns, successors) of the OTHER PART.
WHEREAS the COMPANY has entered into a contract with the Contractor for the work of
under order No: …………………………………..dated…………………….”hereinafter called the "Contract");
AND WHEREAS it is one of the essential conditions of the Contract that the Contractor shall comply
with all the provisions of the Labour & Industrial Laws, as may be applicable from time to time for the
discharge and completion of the works and completion of the Works and Services covered under said
Contract Labour (R & A) Act 1970, Child Labour (Prohibition and Regulation) Act 1986, The Employees
Provident Funds & Miscellaneous Provisions Act,1952, Employees State Insurance Act 1948, Minimum
Wages Act,1948, Payment of Bonus Act,l965,Payment of Wages Acl,1936, Employees Compensation
Act.1923, Factories Act,1948 and other Labour Laws, Rules, Notifications and Codes which are at
present applicable to the contractor and which may be applicable during the tenure of the contract
(hereinater referred as the 'Laws').
AND WHEREAS the Contractor has agreed to execute this Declaration cum Indemnity Bond to this
effect and has agreed to indemnify and Company, it's D ire c tors, Officers and employees and
representatives indemnified and hold harmless against all third party claims, charges ,penalties, fines,
expenses ,losses, damages costs, suits or any other levy against the Company and/or the management
due to the failure of the Contractor to observe or follow all applicable laws.
NOWTHIS DEED WITNESSETH AS UNDER
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1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct and lapse, delays,
misdeeds, faults, breaches, inactions etc done by his assigns, successors, executors, subcontractor and
/ or administrators shall be construed to be have been done by the contractor and he alone shall be
liable for such acts, inactions etc.
2. In consideration of the Company awarding the Contract to the Contractor subject to the condition of
execution of this Declaration cum Indemnity bon{ the Contractor declares and represents to the
Company that the Contractor has obtained all Statutory registrations, Certificates, licenses and
approvals required under the Laws enabling the Contra ctor to execute the Contract in a legal and
lawful manner.
3. That in the event of any liability arising out of non-compliance of any 'Laws' of the land by the
Contractor in connection with the Performance of the contract the Contractor shall bear all the
resultant liability (ies) whatsoever, if any and that the company , its Directors, Officers and employees,
representatives, shall not be liable for any such liability(ies). The Contactor undertakes to indemnify
and keep the Company and its Directors, Officers and employees, representatives indemnifies, defend
and hold harmless, against all losses, costs, damages, claims, penalties, interest, expenses, demands,
fines, legal liability, causes of action, injury to persons, suits etc., which may be suffered, incurred,
undergone and / sustained by the Company including the Costs and expenses that may be incurred in
defending any such liability(ies) claim(S), Proceeding ( S) etc. that maybe made or taken or taken or
arise on the same by any Person, body, authority, government, judicial / quasi - judicial authority due
to the failure or non-compliance of any such laws and rules there under (including any amendments in
acts, laws, statutes & rules there under) of whatsoever kind and nature arising out of or in any way
connected with, whether or not such acts or omissions are actual or alleged, active or passive with
regard to the discharge of the said Contract.
4. The Contractor further declares that in case of any suit / claim/ right / damages / compensation /
fine / levy / charges / expenses / losses / penalties / costs raised by the third party, including contract
labours engaged by the contractor, he shall join such proceedings in such Suit/Court/Tribunal/Authority
and effectively defend the same.
5. The Contractor hereby agree and undertakes to make good any loss, damage, claims, suits,
demands, decrees, expenses that the Company may suffer to the fullest satisfaction of the Company
and if the Contractor fails to make good the same then the Company shall have the right to recover the
same from and or any other loss sustained, without any restriction or limitation, together with any
other incidental expenses, costs, and all incidental logistic expenses etc that may be suffered by the
Company from the Contractor and the Contractor hereby further confirms and declares that this
Declaration cum Indemnity Bond is irrevocable and shall be final and binding on him, his heirs,
EW-288 PUR-F-006 RFQ-
executors, administrators, legal representatives, successors, subcontractors and assigns, wherever the
context applies. any claims, demands, shall be adjusted against any amount due and payable to the
Contractor and the Company shall have the right to withhold any amounts due and payable to the
Contractor, till the settlement of such claims, disputes to the Contractor towards discharge of such
claims, obligations etc.
This Declaration cum indemnity bond shall be in accordance with the laws of India and any dispute
between the parties with regard to this Declaration cum Indemnity Bond shall be resolved through the
dispute resolution process mentioned in the General Conditions of the Contract (GCC).
IN WITNESS WHEREOF, the said Contractor has hereunto set their hand the day and year first
hereinabove written.
SIGNED SEALED AND DELIVERED By the within named *CONTRACTOR"
(Authorised Signatory)
Rubber Stamp of Firm/Company
Full Name:
Designation:
In presence of Witness
Name & Address of Witness Signature
1. Full Name :
Residential Address:
Contact No. :
2. Full Name :
Residential Address:
Contact No. :
The labour codes recently implemented by the Central Government of India shall become
applicable to this contract as and when the same are notified and brought into force by the
Government of Gujarat, along with the Rules framed thereunder. The Contractor shall ensure
full compliance with all such applicable provisions, including any amendments issued from time
to time, and shall be solely responsible for adherence to statutory requirements under the said
Labour Codes and Rules. Any financial or legal liability arising out to due to non-compliance
shall be borne exclusively by the Contractor, and GSECL shall stand fully indemnified in this
EW-288 PUR-F-006 RFQ-
To ensure the successful implementation and operation of CLIMS, the following guidelines are
hereby issued.
A. Gate Pass:
1. CLIMS is a web-based system that can be accessed by agencies from any
location using a desklop, laptop, or mobile device.
2. To begin using the system, agencies must register by entering their EPO (EUrja
Order) number. All other necessary details are automatically fetched from the E-
Urja system.
3. The issuance of gate passes for contract labour is managed entirely through
CLIMS. Agencies can generate and track gate passes within the system.
4. In order to enable gate pass issuance, agencies are required to input and upload
the necessary details of their contract labourers into the system.
5. Once the required information is submitted, the gate pass approval process is
initiated and managed through the system. The request automatically moves
through the predefined workflow levels. Agencies can monitor the real-time status
of their gate pass applications via CLIMS.
6. Upon completion of all required approvals within the system, the gate pass is
issued to the agency.
B. Attendance and wages of workers:
1. Once contract workers gate passes are approved in the system, they are
required to be registered in Bio-Metric/Tace Reader Punching machines by HR
Department.
2. The attendance of all contract workers can be monitored and maintained
through CLIMS by contractors.
3. Access to data of Bio-Metric is given to agencies. It should be the duty of
agencies or his supervisor to ensure the supply of specified number of manpower
and to ensure their Bio-Metric punching and reporting at the location of work.
4. Attendance register and wage register of the worker will be generated by CLIMS
from the login of agency only.
C. Compliance to various labour laws:
l. All the contractors have to comply various labour laws and they shall submit the
attached Declaration-cumJndemnity Bond before staring of work. This Bond may
also be made part of ensuing tenders/contracts.
2. Contractors shall upload the CLIMS generated previous month attendance sheet,
wage register duly signed by workers, wage bank statement, ECR copy, PF Challan
and Remittance slip.
3, The said submined documents in CLIMS will go to user department, after
verification of completeness of documents, user department will forward it to HR
Department for further verification and approval.
4. If the documents are complete, HR Department will approve in CLIMS and send
to Account Department for further process of bill.
5. If non-compliance is found in submitted documents, it will be returned to user
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department in CLIMS with specific remarks and user department will forward it to
contractor for compliance. In such cases, 7 5Yo of the bills may be released subject
to a maximum ceiling of 20Vo of the contract values. Such system of payment shall
be allowed only for 3 monthly Running Accounts (RA) bills (Maximum cumulative
amount up to 20%o of the contract value) of the contractor in a period contract
(AMC) of 12 months or 6 RA bills in a period contract (BMC) of 24 months if there
is non-compliance. All other RA bills and specifically final bill shall not be processed
if the previous & current compliances are not made by contractor. No such
relaxation will be granted for non-periodic, one time or overhauling type contract.
D. Special Case:
In case of work order issued for expert services to PSU or OEM/OES following
procedure may be adopted.
I. If officers / specialized manpower / expert Engineers from Govt / Semi Govt
Companies / PSUs / OEM / OEs/foreign experts are deployed for short-term,
specialized, or ad-hoc technical / consultancy services (e.g., commissioning.
maintenance, consultancy or inspections), concerned Engineer In-Charge (EIC)
shall certify the same.
2. The EIC must obtain following documents from the concerned Govt / Semi Govt
Companies / PSUs / OEM / OES etc:
(D Declaration cum undertaking (As per Annexure-A) that visiting experts are their
regular employees with documentary proof; and
(ii) Declaration towards compliance of applicable labour laws.
The above documents shall be submitted along with the bill / Invoices by EIC to HR
department.
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Annexure-A
Declaration-cum- Undertaking
This is to certify and declare that Shri [Employee's Full Name], son/daughter of
[Father's Name], is a permanent/regular employee of [Company Name], employed
in the capacity of [Designation]. His/Her Employee identity Card is attached
herewith for reference.
It is further declared that his/her Universal Account Number (UAN) under the
Employees'Provident Fund and Miscellaneous Provisions Act, 1952, is [UAN
Number] as applicable.
We hereby undertake and declare that:
1. We have complied with all applicable provisions of all the labour laws,
including but not limited to the Employees' Provident Fund and Miscellaneous
Provisions Act, 1952; the Employees „State Insurance Act, 1948; the Payment
of Wages Act, 1936; the Payment of Bonus Act, 1965; the Contract Labour
(Regulation and Abolition) Act, 1970; the Minimum Wages Act, 1948; and
other relevant labour and industrial legislations, in respect of Shri [Employee's
Full Name] as applicable to us.
2. We further undertake to produce, as and when required, all statutory records,
registers, challans, and returns as proof of compliance to the Gujarat State
Electricity Corporation Limited (GSECL) or any other statutory/government
authority.
3. We hereby indemnify GSECL in respect of any civil or criminal liability which
may arise due to any non-compliance of the law of the land in respect of our
above-mentioned employee.
This Declaration-cum-Undertaking is issued in good faith and to the best of our
knowledge and belief and shall be binding upon us.
Authorised Signatory,
For [Company Name]
[Authorised Signatory Name]
[Designation]
[Seal/Stamp of Company]
[contact Details]
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47. MATTERS RELATED TO EXECUTION OF WORK:
a) Work shall commence from the date given in letter to commence the work by EIC at
site. The Contractor shall make all necessary arrangements at site to mobilize labour,
operators, divers and materials and maintain necessary number of machinery and
equipment, barge, pontoons etc., to guarantee the agreed rate of progress of work as per
b) A detailed work schedule showing how he proposes to carry out the work, specifically
mentioning time periods as well as date of commencement and completion of each activity
and such approved schedules must be strictly adhered to by the CONTRACTOR. After the
owner has agreed with the schedule, the Contractor shall prepare detailed program of each
work front/activity breaking it down giving daily quantifiable/measure of progress. The
schedules are to be reviewed periodically with the OWNER / ENGINEER to ensure that the
completion date will be met or to institute corrective steps (at no extra cost to the
ENGINEER) to adhere to the completion dates. The OWNER reserves the right to revise the
schedule at his discretion in order to keep up to the completion date and to suit the project
requirement and such alterations shall not entitle the CONTRACTOR to any extra payment.
c) A work schedule with PERT / Bar Chart for carrying out the work in prescribed time
limit mentioning date of commencement, activity to be carried with its time period, starting
& finishing event for each activity, completion of total project in critical path etc, shall be
jointly fixed and approved by the GSECL. Such approved schedules must be strictly adhered
by the Contractor.
d) After the GSECL has agreed with the schedule, the Contractor shall prepare detailed
program of each work front / activity breaking it down to daily quantifiable measure of
progress. The schedules are to be reviewed periodically with the Owner / E.I.C to ensure
that the completion date will be met or to institute corrective steps (at no extra cost to the
GSECL) to adhere to the completion dates. The Owner reserves the right to revise the
schedule at his discretion in order to keep up to the completion date and to suit the project
requirement and such alterations shall not entitle the Contractor to any extra payment.
e) The GSECL reserves the right to delete any item of schedule-B for which contractor shall
not have any right to claim on this account.
f) One permanent reference bench mark and a reference base line shall be given for lay out of
work, which shall be maintained without disturbance by the CONTRACTOR during the
tenure of the contract. CONTRACTOR shall establish local bench marks as directed by the
ENGINEER IN CHARGE.
g) The contract or any part thereof shall not be subject to change without the written
permission of the Chief Engineer (Gen.) GSECL, GANDHINAGAR TPS or his authorized
representatives.
h) During the execution of the work if it is found that the work is not progressing as per the
scheduled program approved by the GSECL & planned by the contractor, due to the reasons
attributable to the contractor, suitable action shall be taken as per Clauses in this tender
elsewhere & other relevant clauses appearing in the section of “Terms & condition of tender
& works contract, Legal conditions of works contract” of tender document. And the GSECL
may also take such action as it may deem fit to ensure that the work is completed in time
at Risk and Cost of the contractor.
i) Contractor shall attend meetings at EIC's office at site or any other place as fixed by the
EIC, as and when required for review, discussion, coordination etc. Attending these
meetings shall be obligatory on the part of the Contractor, at no cost to the GSECL.
j) The Contractor shall take all requisite & necessary care to observe that no damage is
caused to the existing, pumps, existing works, service road, or any other structure etc. For
any damage to the existing structures of the GSECL, the Contractor shall be held
responsible and he will have to rectify the damage immediately up to the satisfaction of
Engineer in Charge, at his own cost.
k) The work shall be completed within the period stipulated in the contract. & site clearance
arranged according to the progress of work at site. Therefore, the contractor has to
organize & coordinate the work to suit these circumstantial conditions. In the event of any
delay due to the above or due to any other reason not attributable to the contractor,
reasonable extension in completing the work may be given at the discretion and as decided
by the GSECL but no compensation or idle charges will be payable to the contractor on this
account or any site conditions under any circumstances.
l) No idle charges shall be entertained by GSECL for any site condition or any circumstances.
The corporation will not pay any type of advances including mobilization advance
48. RECOVERIES:
a) In case of any damage to equipment / machinery or structure / building of GSECL or any
EW-288 PUR-F-006 RFQ-
public property due to negligence of contractor or any other reasons attributed to
contractor, the decision of E.I.C. regarding the amount of recovery shall be final.
b) If the contractor fails to execute the work as per direction of E.I.C. within the time frame
given, the GSECL shall get the work done through any other contractor at the risk and cost
of the contractor and the cost of execution of such work along with 15% overhead charges
shall be deducted from contractor‟s monthly bill over and above recovery as per rules.
c) Recoveries due from the contractor, up to the end of the month previous to the one in
which the bill is prepared shall be made from bills approved for payment every month or
at other periods when the bills are prepared, for the various items in the following
order of priorities and extents.
d) Deduction on account of security deposit in full together with shortage, if any, to be made
e) Penalty in full, if levied.
f) Expenditure, if any, incurred by the Corporation on Contractor‟s behalf in labour or
materials in full.
g) Charges for services such as water and power supply etc. in full.
h) Charge on account of supply of materials like cement and steel in case of shortages found
in balance or excess consumption than specified.
i) Hire charges for Corporation or Government machinery if any.
j) Recoveries of advance and secured payment or payments for preliminary work in full or the
installment due if and as the same as may have been allowed.
k) Rent recovery on account of allotting quarters on rent as per Corporation‟s rules.
l) Income tax and sales tax in full as per Government rules.
m) Outstanding recoveries in respect of other contracts awarded by the Corporation if any.
n) Other recoveries. (If any)
49. WORK TO BE EXECUTED TO THE SATISFACTION OF THE ENGINEER -IN-CHARGE:
The contractor shall proceed with the work with diligence and expedition and the
whole of the work herein specified as well as the mode of execution shall be under
the supervision and direction and shall be carried on to the entire satisfaction of the
Engineer-in-charge, who shall have full power to order the contractor to alter, enlarge
or diminish the form, dimensions, positions, or quantities of any of the work or to make
use of material and workman-ship of different descriptions and qualities from this herein
specified.
The whole of the works, together with any temporary works, associated therewith, shall
be carried on in the most substantial proper and mannered workman like manner, with
the best materials and workmanship and to the entire satisfaction of the Engineer-in-
charge and in such order of time as he may direct. The contractor shall attend to and
execute without delay all orders and instruction which may from time to time be issued by
the Engineer-in-charge.
50. MATERIALS WORKMANSHIP etc.:
The work shall be executed in thoroughly substantial manner with material and
workmanship of best quality and strictly in accordance with the specifications and with the
drawings, or with such other drawings or written instruction as may from time to time be
furnished to the contractor, in accordance with terms of this contract and shall be
completed in every respect with all materials and workmanship implied and necessary
according to the fair interpretation and meaning of the same and should there be any
discrepancy between the drawings and specifications or any difference or disputes as to
the dimensions to be worked to or the quality of the materials to be used, or the mode of
doing periodical quantity of the work to be executed or with respect to any subject arising
out of this contract, the decision of the Engineer-in-charge shall be final and binding on all
parties. Rejected material shall be so disposed off as to obviate any possibility of their use
on works. The place, method and period of disposal shall be as directed by the Engineer-in-
51. SAMPLES OF DESCRIPTIVE DATE:
Samples of descriptive date, requiring approval, shall be submitted by contractor to the
Engineer-in-charge in good time before the use of such material for inspection and
permission of testing if required. The samples shall be properly marked to show the
name of the material, manufacture, place of origin, and place where to be used etc.
Failure of any sample to pass specified tests will be sufficient cause for the refusal to
consider any further sample from the same source.
52. FENCING AND LIGHTING AND VENTILATION
Except as herein after provided, the contractor shall unless otherwise specified, be
responsible for the proper fencing, guarding, lighting and taking of the necessary safety
measures for all works comprised in the contract and or the proper provision of temporary
EW-288 PUR-F-006 RFQ-
roadway, footways, guards fences, caution notices etc. as far as the same may be
rendered necessary by reasons for the work for the accommodation and protection of
workman foot passenger or other traffic and of the owners and occupiers of adjacent
property and of the public and shall remain responsible for any accidents that
may occur on account of his failure to take proper and timely precautions.
All the arrangements made for fencing, lighting and ventilation shall be maintained by
the contractor throughout the tendency of the contract till physical taking over of the
work by the department.
53. LIABILITY FOR DAMAGE TO WORKS OR PLANTS
The contractor shall during, the progress of the work, properly cover up and protect the
work, and plant, and materials placed at his disposal or acquired for him by the
Corporation, from injury by exposure to the weather, or any cause what so ever and shall
take every reasonable proper timely and useful precaution against accident or injury to the
same from any cause and shall be and remain answerable and liable for all accidents, or
injuries thereto which until the same be or be deemed to be, taken over by the
Corporation, may arise or be occasioned by the acts or omissions of the contractor or his
workmen of sub-contractors, and all losses and damages to the works or such plant or
material arising from such accidents or injuries as aforesaid shall be made good in the most
complete and substantial manner by and at the sole cost of the contractor and to the
reasonable satisfaction of the Engineer-in-charge. If the contractor fails to make good
such losses & damages within the time given by the Engineer-in-charge, the Corporation shall
be at liberty to recover the amount fixed by the Engineer-in-charge for such losses or
damages or any part thereof by deducting it from any sum due by the Corporation to the
contractor under this contract or otherwise.
Further the contractor shall, at all time, protect and preserve all materials, plant and
equipment that he may himself have procured for the execution of the work. All reasonable
requests of the Engineer-in-charge to enclose or especially protect any of the above shall be
expeditiously compiled with.
If the Engineer-in-charge considers that the work or materials or plant is not sufficiently
protected by the contractor, he shall be entitled to arrange for such protection at his
unfettered discretion and recover the cost thereof from the contractor.
Until the work shall be or be deemed to be taken, over as aforesaid, the contractor shall also
be liable for and shall be deemed to have indemnified the Corporation in respect of all
damage or injury to any person or any property of the Corporation or of others, occasioned
by the negligence of the contractor or his workmen, or his sub-contractor, or by defective
design, work or materials.
54. EXPLOSIVE PROCUREMENT AND STORAGE (IF APPLICABLE)
i) Explosives, petrol, oils, fuels and other inflammable materials shall be stored strictly in
accordance with the rule of the Explosive Department.
ii) The contractor shall at his own expense construct and maintain, proper magazines which are
required for the storage of explosive and arrange for proper storage facilities for oils, fuels
etc. for use in connection with the work.
iii) The contractor shall at his own expense obtain such license or licenses as may be necessary
for strong and using explosives, oils, fuels etc. The department shall not take any
responsibility whatsoever in connection with the storage or use of explosives on the site, or
any accident or occurrence whatsoever in connection therewith. All operation of the
contractor in which or for which Explosives are employed shall be at risk of contractor and
upon his own responsibility.
55. MATERIALS TOOLS AND PLANT BROUGHT ON THE SITE OF WORK
All materials, tools and tackle of the contractor brought to and delivered upon the site for
the purpose of the work shall from the time of their being so brought shall be deemed to
be the property of the Corporation in its possession to be used for the purpose of the work
and for that purpose only and shall not on any account be removed or taken away by the
contractor or any other person without the written permission of the Engineer-in-charge
but the contractor shall nevertheless be solely liable and responsible for and loss
destruction thereof or damage thereto. The Corporation shall have a lien on such
materials, tools and tackle for any sum of sums which may at any time prior to the
completion of the works be due or owing to the Corporation by the contractor, under in
respect of and dispose of any such materials, tools and tackle in such manner as the
EW-288 PUR-F-006 RFQ-
Corporation may think fit and to apply the proceeding in or towards the satisfaction of
such sum or sums so due or owing as aforesaid but subject to such lien and power of sale
and disposal such surplus materials, tools and tackle shall belong to the contractor and
may be removed and disposed off by him as he may think fit.
56. ACCESS TO SITE AND WORK ON SITE
The Engineer-in-charge or his authorized representative may if he consider fit from time to
time enter upon any lands which may be in the possession of the contractor under
this contract, for the purpose of executing any work not included in this contract and
may execute such work not included in this contract by agents, or by other contractors at
his option and the contractor shall in accordance with the requirements of the
Engineer-in-charge, afford all reasonable facilities for execution of the works including
occupation of lands by structure or otherwise for any other contractor employed by the
Corporation and his workmen or for the workmen of the Corporation who may be
employed in the execution on or near the site of the work not included in the contractor‟s
any contract in connection with or ancillary to the works and in default, the contractor
shall be liable to the Corporation for any delay or expense incurred by reason of such
default. Provided always that if the exercise of those power shall cause any damage to the
contractor he may within fifteen days of such damage arising make a statement of the
same to the Engineer-in-charge who shall from time to time assess the value in his
Judgment of such damage and the Corporation shall from time to time shall pay to the
contractor the amounts (if any accepted as justified) by the Engineer-in-charge. The
contractor shall not however, on account of any such modified, new or extra work
executed by or for the same of the Corporation be entitled to claim relief from the
obligation to execute other works.
57. INSPECTION OF WORKS
The Engineer-in-charge or his duly authorized agent shall have at all time full power to
inspect the works, wherever in progress, either on the site, on the contractor's premises or
at the premises wherever situated, of any firm or Corporation where work in connection
with this contract may be in hand.
Further, the contractor shall not allow, without written authorization permit entry on site of
work, any person except authorized agents of the Corporation of the Engineer-in-charge or
the contractor's staff and labour directly engaged on and in connection with the work.
The contractor shall, during working hours, maintain supervisors having sufficient training
and experience to supervise the various items and operations of the work and the said
supervisors shall remain present during the inspections of the Engineer-in-charge. All
orders and directions given to such supervisors or other staff of the contractor shall be
deemed to have been given to contractor. Further the Engineer-in-charge may be due
notice, desire a higher ranking members of the supervisory staff of the contractor to be
present on any specified inspection and the contractor shall comply with such direction.
58. CLEANING UP
The contractor shall at all times keep the construction area and his power house and storage
areas free from accumulation of waste, or rejected materials.
Prior to the completion of the work the contractor shall remove all rubbish from and about
the premises, and all tools, scaffolding, equipment and materials which are not part of
permanent structure. The premise will be left in a manner fully satisfactory to the Engineer-
in-charge, thereafter only the completion certificate will be issued.
59. CONTRACTOR TO KEEP INVENTORY OF MATERIALS etc.
The contractor shall prepare and maintain an inventory of all materials temporary rolling
stock, plant purchased or hired for use of employment or for any of the purposed for this
contract and such inventory or a copy thereof shall at all times be available for inspection
by the Engineer-in-charge. A complete and up to date copy of the inventory shall be
submitted to the Engineer-in-charge in the beginning and once a year; thereafter changes
in the interim period, if any shall be communicated on every three months.
60. CONTRACTOR TO RESTORE PLANT
Upon completion of the work, the contractor shall deliver to the Corporation, all appliances,
materials, and plants which may have been loaned or hired to him by the Corporation
and make good all damages which may have occurred to them, except such as shall be
caused by fair wear and tear in execution of the works.
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61. PROGRESS SCHEDULE
i) The contractor shall furnish, within one week unless extended by the Engineer of the order
to start the work, a progress schedule in quadruplicate indicating the date of start the
weekly progress expected to be achieved and the anticipated completion date of each
major items of work to be done by him, also indicating dates of procurement and setting up
of materials, plant and machinery. The schedule should be such as is practicable of
achievement towards completion of the whole work in the time limit and of the particular
items on due dates specified in the contract and shall have the approval of the Engineer.
Further, the dates for the progress as in this schedule shall be kept up-to-date. In case it is
subsequently found necessary to alter this schedule, the contractor shall submit in good
time a revised schedule incorporating necessary modifications proposed and get the same
approved by the Engineer. No revised schedule shall be operative within such acceptance in
Detailed schedules for each week showing the progress proposed to achieve shall be
submitted to the Engineer and got approved. The Engineer is further empowered to ask for
more detailed schedule or schedules any week by week, for any items or items, and the
contractor shall supply the same as and when asked for.
ii) The Engineer shall have, at all times the right without in any way vitiating this contract,
or forming grounds for any claim to alter the order of the works or any part thereof and the
contractor shall after receiving such direction proceed in the order directed. The contractors
shall also revise the progress schedule accordingly and submit four copies of the revised
schedule to the Engineer within seven days of the Engineer's direction to alter the order of
iii)The contractor shall furnish sufficient plant equipment and labour and shall work such
hours and shifts as may be necessary to maintain the progress on the work as per the
approved progress schedule. The working and shift hours shall comply with all GSECL's
regulations in force and shall be such as may be approved by the Engineer. They shall not
be varied without the prior approval of the Engineer.
iv)The contractor shall from time to time as may be required by the Engineer, furnish the
Engineer, with a statement in writing of the arrangement he proposes to adopt for the
execution of this contract and the Engineer may if he considers, necessary at any time
advise alteration in the same, which the contractor shall adopt on notice thereof.
v) The progress schedules shall be in the form of progress charts, forms, statement
and/or reports as may be approved by the Engineer. Further, the contractor shall submit
four copies showing the progress of work in forms and charts etc. at periodicals intervals as
may be specified by the Engineer.
62. DATE OF COMPLETION
The contractor shall supply, erect, equip and construct the whole of the works and hand
over them to the Corporation on or before the date specified in the tender document
including "Special Conditions" and save as herein provided, in no circumstances whatever
shall extend or alter the date for the completion of works. Provided always that if in the
opinion of the Engineer-in-charge the completion of the works shall be delayed by any
change of original design or by the order of the Engineer-in-charge, of any altered,
modified substituted or additional works or materials omitted or by strikes, lock outs or
stoppages of labour, or revolution, riots, civil or political disturbance or by causes
directly due to war or by the contractor not being given possession of the site or any part
there-of or by the Corporation taking possession of and using the site or any part thereof
or the works or any part thereof, whether any nonperformance of work under the
powers herein contained or otherwise or by any nonperformance of work or non-supply of
materials to be performed or supplied by the Corporation or by the contractor not
receiving any orders, drawings, instructions or directions in time or by the suspensions
of the works or by fire, flood exceptionally bad weather tempest, storm, or by from
unforeseen circumstances (and whether the same shall be due to any act or omission of
the Corporation or its agents or those in their respective service or not) the Engineer-in-
charge may, if in his unfettered discretion, he thinks fit either forthwith or at any later
time and from time to time not withstanding that the prescribed or extended time for
completion has expired or that the work have been completed, by writing under his
hand, extend the time for the completion of the works to such date as he shall appoint.
EW-288 PUR-F-006 RFQ-
Provided always that unless the contractor makes a written application to the Engineer-
in-charge within one month of the cause of delay and unless the time is extended by the
Engineer-in-charge, the prescribed time shall not be extended notwithstanding delays
from the aforesaid foregoing or any other causes of whatsoever kind.
63. SUBLETTING OF CONTRACT
There will be generally no objection on the component parts for the work, being given
over to responsible sub-contractors but Corporation shall under no circumstances
recognize these sub-contractors and the responsibility of executing the work in the
accordance with the conditions of contract will entirely rest on the main contracts. The
main contractors will therefore always have the very responsible member, preferably a
technical hand present on the works with power to sign all work orders issued on the site
of work and to take requisite actions in the interest of very efficient execution of
work. However, the subletting of the contract can be made only with the prior approval of
the competent authority of the Corporation.
64. OTHERCONTRACTS FOR THE WORK SUSPENSION STOPPAGEOR CURTAILMENTS
If during the tendency of the contract the Engineer-in-charge shall for any reasons
(which shall be unquestioned) whatsoever require the whole or any part of the work
as specified in the contract to be suspended for any period or shall not require the
whole or any part of the work as specified in the contract to be carried out at all by the
contractor, he shall give notice in writing of the fact to the contractor who shall
thereupon suspend or stop the work totally or partially as the case may be. In any,
case, except as provided hereunder, the contractor shall have no claim to any payment or
compensation whatsoever on account of any profit or advantage which he might have
derived from the execution of the work in full but which he did not so derive in
consequence of the full amount of the work not having being carried out, or on account
of any loss that he may be put to on account of materials purchased or agreed to be
purchased or for unemployment of labour recruited by him. He shall not also have any
claim for compensation by reason of any alterations having been made in the original
specifications, drawings, designs and instruction which may involve any curtailment of the
work as originally contemplated. Where, however, materials have already been
purchased or agreed to be purchased by the contractor, before receipt by him of the
aforesaid notice, the contractor shall be paid for such materials at the rate determined
by the Engineer-in-charge, provided they would have been useful for the work curtailed
or stopped are not in excess of requirements, are of approved quality and cannot be
used on other contract works or otherwise by the contractor and/or shall be compensated
for the loss if any, that he may be put to, in respect of materials agreed to be purchased
by him, the amount of such compensation to be determined by the Engineer-in-charge,
whose decision shall be final.
The Engineer-in-charge may grant extension of time for the execution of any item or items
of work affected by such suspension of work. The decision for the Engineer-in-charge,
regarding the granting of extension and the period thereof shall be final. The Engineer-in-
charge may order the contractor to suspend any work on account of bad weather; rain or
storm and such other adverse climate conditions and the contractor shall comply with the
The contractor shall not be entitled to an compensation for such suspension of work,
concrete lining at the junctions of the different works under different contract shall be
done with particular care regarding forms, construction joints, interconnecting
reinforcement etc. If any and the joint planning of such work shall be with prior approval
of the Engineer-in-charge.
65. OTHER CONTRACTORS
Apart from this work, the other works connected with the power house will be
simultaneous going on either departmentally or through agencies inside or outside the
power house. Each contractor or agency shall co-operate with others to the fullest
extent and shall allow to each other every facility and co-ordination for execution of
their works simultaneously and satisfactorily, during their action of machinery or execution
of any other co-ordination works of the power house, the contractor will have to work
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only at places as directed by the Engineer-in-charge. He will have some time to
suspend his work partially or totally in the interest of the work at large.
In such cases and at such time, he will be informed from time to time and directed by the
Engineer-in-charge where to work. He may also be required to remove the scaffolding or to
erect the scaffolding and shuttering in such a manner as to be of little obstruction and
inconvenience for erection of machinery. In such cases he shall not be given any
compensation on account of reduction or stoppage or labour force or removal and
reinstatement of scaffolding shuttering etc. It will be seen that contractor is not put to
unnecessary inconvenience.
In the matter of dumps, haul, roads, drainage, diversion and the like, each contractor shall
take into consideration the needs and requirements of the other constructors, if any
working in the vicinity. Further no contractor shall take or cause to be taken any stops
or action that may cause disruption, discontent or disturbance to the work, labour of
arrangements etc. or other contractors in the neighboring project localities.
Any action, by any contractor, which the Engineer-in-charge in his unquestioned discretion
may consider as infringement of the above code, would be considered as a breach of the
contract conditions and the Engineer-in-charge may take such action as he may deem fit
against the contractor and the action taken shall be considered as final and binding.
66. SPEED OF WORK
The contractor shall at all times maintain the speed of work to confirm to the latest
operative progress schedule but the Engineer-in-charge may at any time with sufficient
notice in writing direct the contractor to slow down any part or the whole of the work for
any reason (which shall not be question whatsoever, and the contractor shall comply with
such orders of the Engineer-in-charge. The compliance of such orders shall not entitle
the contractor to any claim or compensation.
67. CONTRACT DOCUMENT AND MATTERS TO BE TREATED AS CONFIDENTIAL
All documents, correspondence, decisions and other matter concerning the contract shall
be considered as of confident and restricted nature by the contractor and he shall not
divulge or allow access there to any unauthorized persons of any kind.
68. ACCESS TO THE CONTRACTOR'S BOOK
Whenever it is considered necessary by the Engineer-in-charge to ascertain the actual cost
for execution of any particular item of work of supply of plant or material shall direct the
contractor to produce the relevant documents such as pay rolls records of personnel,
invoices of materials and any other data relevant to the item or necessary to determine
its cost etc. and the contractor to the aforesaid items in the mode and manner that may
be specified.
69. INTEREST ON MONEY DUE TO THE CONTRACTOR
The contractors shall not be entitled to get interest on any amount either of their bills or
arrears whatsoever because of delay in payment by the Corporation. Similarly they shall
not be entitled for any interest on amount of bank guarantees given by them. Non-
payment of interest by the Corporation therefore, shall not cause breach of contract.
70. MEASUREMENTS TO BE PROVISIONAL AND SUBJECT TO CORRECTION
Every measurements for running payment on account of work, done or supplies made,
shall be subject to adjustment or final measurements. In case of disagreement between
such intermediate and final measurements, the latter shall prevail. All works shall be
measured, met by standard measure and according to rules and custom and usual in the
use in Gujarat State Electricity Corporation Ltd., and no proposal to adopt alternative
method will be accepted, the Executive Engineer‟s decision as to what is “the usual method
in use in the Gujarat State Electricity Corporation Ltd.” shall be final.
71. BREACH ON PART OF CORPORATION NOT TO ANNUAL CONTRACT
No breach or non-observance on the part of the Corporation of any of the agreements
contained herein, shall annul this contract or discharge the contractor from the
observance and performance thereof, or of any part thereof, but on application by the
contractor and in the unfettered discretion of the Engineer-in-charge an extension of
time may be given to the contractor in respect of such breach or non-observance by
the Corporation.
72. PROFORMA RETURNS
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The contractor shall maintain Performa, charts and details regarding machinery equipment
materials, labour personnel and other matters as may be specified by the Engineer-in-
charge. He shall further, submit returns of Performa and details as may be specified
by the Engineer-in-charge from time to time.
73. LOCAL LAWS
All local laws in force at the time of entering into the contract and those enacted thereafter
shall be binding on the contractor and he shall abide by the same.
All import duties, sales tax and other local taxes shall be borne by the contractor and
they shall be deemed to have been covered by this quoted tender rate
74. WORKS IN SHIFT DUTY
Works shall be planned in shift duties, if possible in three shifts, depending on emergency
of the work with prior approval of Eng. - in- charge. 0n Sunday or any other holidays work
shall be continued in order to maintain progress with prior permission of Eng.-in -charge.
Such works shall not form any grounds for complaint, compensation or extension of time
If on the other hand, the Engineer-in-charge directs that the work shall be proceeded
with on days and during hours which are not permissible under this contract, the
contractor shall proceed with the work as directed without in any way vitiating this
contract or forming any grounds for compensation of claim.
The contractor shall in his dealing with labour, atall times, during the period of this
contract, have due regard to local festivals and religious and other customs.
A working day shall consist of two shifts each of eight hours, a working day shall constitute
any day on which in the opinion of the Engineer-in-charge, work can be carried out in one
or more shifts.
Final payment to the contractor shall not be made until the contractor shall deliver to the
purchaser or receipts in full in lieu thereof, and in either case, an affidavit that so far he
has knowledge or information the releases and receipts include all the labour and material
for which in lien could be filed. If any lien remains unsatisfied after all payments are made,
the contractor shall refund to the purchaser all moneys that the latter may be compelled to
pay in discharging such a lien, including all costs and a reasonable attorney's.
76. MISCELLANEOUS:
1. In case of conflict / discrepancies among clauses of different specifications given in this
document, the stringent specification shall be followed and under such circumstances, the
decision of the EIC shall be final and binding to the Contractor
2. The Notice inviting tender, general instruction to bidders and all other documents of this
tender shall form part of the contract
3. No receipt for any payment alleged to have been made by a Contractor in regard to any
matter relating to tender of the contract shall be valid and binding on the Corporation
unless it is signed by the Engineer-in-Charge.
4. As per provisions of Income Tax Act, Corporation shall deduct Income Tax at the
applicable rate.
5. Agency has to note that the extension of Time limit/excess saving in the works if required
to approve, than it shall be processed as per the provision of DoP and will take time for
process the same.
6. The contract is inclusive of the cost of materials required to complete the work in totality.
7. It will be absolutely incumbent on the contractors to have on the site of work only such of
the materials as have been duly passed by the Engineer-in-charge. Materials that have
been rejected must on no account be allowed to remain on the site, and in spite of written
order to do so, any such rejected materials is on the site beyond a period of 48 hours‟
notice, the Engineer-in-charge shall have the right to remove it, at the risk and cost of the
contractors and even to destroy it.
8. It must be distinctly understood that conditions of contract and of claims in respect of
extra work, will not be allowed unless the works to which they relate is clearly without the
spirit and meaning of the specifications or unless such works are ordered in writing by the
Engineer-in-charge and claimed for in specified manner.
9. Contractor will be asked to present the sample of materials, and the approved samples will
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be preserved at the site of work, and no change in the approved sample will be allowed,
without the written permission of the Engineer-in-charge.
10. The department reserves the right to make any change in the design and the plans of the
works. The contractor shall be bound to carry them out at the rates tendered. No claim or
compensation will be allowed on this account.
11. The contractor shall keep instruction book on site, for taking site instructions from time to
time. This book shall be made available on site whenever asked for.
12. Above construction equipment brought to site shall be allowed to be taken out only after
the work for which it has been brought is over. The equipment shall be taken out only with
the specific permission in writing from the E.I.C. Only the equipment required for the work
and in fit condition shall be brought to the site. The Contractor shall ensure that proper
documentation is followed at entry gate of GSECL's premises for such items which shall be
carried back by Contractor after completion of work.
13. The Contractor shall provide all temporary ladders, scaffolding materials, platforms,
supports and other necessary facilities required for trimming & cutting of trees. The
Contractor shall provide sufficient, strong and safe staging so as to ensure safety of the
14. The Contractor shall provide sufficient fencing, notice Corporations and lights to protect
and warn others as may be considered necessary by the GSECL and safety authority.
15. The GSECL may during the progress of work, order the removal of part or whole of the
work executed, found not in accordance with the approved drawings, specifications/
instructions. No extra claims shall be entertained for re-executing or altering of such work.
16. On completion of the work, the site shall be left in good order and the excess materials,
scraps, debris, if any shall be removed and dumped by the Contractor at place/places as
designated by the GSECL. The Contractor shall also dismantle and remove the staging and
other temporary facilities like stores, offices, labor camp etc. on completion of work.
17. Contractor is required to maintain proper records at site of work in addition to normal
routine requirement of own office. The records to be maintained shall include but not
limited to the following:
(a) Daily Progress Record.
(b) Work Site Order Book.
(c) Instruction by GSECL's Officers.
(d) Test Registers of other materials/fittings, fixtures, equipment as stipulated in the
(e) Register for Working Details.
(f) Log Book of Defects.
(g) Hindrance Register giving details of commencement and removal of each hindrance.
(h) Supply and consumption registers of all materials shall be maintained.
(i) Day to day Record of used/received materials shall be entered in the register and
signed by the Site Engineer of the GSECL as well as contractors' representative at
(j) Measurement Book.
77. SALES TAX ON WORK CONTRACT
The Gujarat Government by its amendment to the Gujarat sales tax act has also made
works contract subject to Sales Tax. However works contract tax shall be liability of the
contractor and shall be born by the contractor. More ever you shall also have to submit
form No 702 as prescribed by Gujarat Sales Tax act while submitting invoice.
More ever the purchaser will not pay any composite tax/turnover tax/works contract tax
which contractor has to pay as per act. Hence the incidence of sales tax or such type of
taxes shall not be payable by the purchaser in any case even if such taxes are levied on the
party/contractor at a future date.
Chief Engineer (Gen)
GSECL: GTPS
Signature Of Contractor
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TERMS AND CONTRACT FOR WORKS
GENERAL SAFETY RULES
LIST OF SAFETY TOOLS
EW-288 PUR-F-006 RFQ-
TENDER & CONTRACT FOR WORKS
I/We hereby tender for the Gujarat State Electricity Corporation Ltd. (herein Referred as
“Corporation”) of the work specified in the underwritten memorandum within the time specified in
Schedule B (memorandum showing items of work to be carried out) and in accordance, in all respect,
with the specifications, design, drawings and instructions in writing and as per annexed conditions of
contract and agree that when the materials for works are provided by the Corporation, such materials
and rates to be paid for them shall be as provided in Schedule A hereto.
MEMORANDUM
(a) General description of work : “ Work of Garden maintenance at 1MW Canal Top Solar
plant at Chandrasan (Sanand).”
(b) Earnest money : Rs. 30185.00 /-
(c) Security deposit : As per cl no.7 of Section C (i.e. General condition of contract).
(d) Time allowed for the completion of work from date of written order to commence.:
(Eleven) Months
Should this tender be accepted, I/We hereby agree to abide by and fulfill all the terms and provision
of the conditions of contract annexed hereto as applicable and in default thereof forfeit and pay to the
Corporation, the sums of money mentioned in the said conditions.
Receipt No. Date from the Gujarat State Electricity Corporation Ltd. in respect of the sum of
Rs____________________________________. (The amount to be specified in figures and
words) is herewith forwarded representing the earnest money (the full value of which is to be
absolutely forfeited to the Corporation, should I / we do not execute / commence the work after
issuance of date of commencement by GSECL.
Signature of the Contractor:
Address of the Contractor:
Dated__________________ day of _______________year
Signature of Witness:
Address of the Witness:
Occupation:
Dated__________________ day of _______________year
The above tender is hereby accepted by me on behalf of the Gujarat State Electricity Corporation Ltd.
For & On behalf of GSECL
Chief Engineer (Gen)
GSECL GANDHINAGAR TPS
his duly authorized Assistant
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General Safety Rules & List of Safety Tools.
“GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTORS
All the contractors working in Gujarat State Electricity Corporation Limited Factory like
Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety
Rules. Concern principle contractors are responsible for informing & observance of these rules by their
supervisors/contract workers as well as the owner/supervisors/ workers of sub-Contractors engaged, if
any, by them for the work contract awarded to them. Prior to commencement of the work, Contractor
shall have to submit a written assurance on their letterhead to the concerned Sectional Head /
Engineer-in-charge that they have thoroughly gone through these Rules, have educated their
employees / workers of their sub contractor and will strictly observe the said Rules while execution of
work under work contract awarded to them. They will have to indemnify the company for any loss or
damage / accident / injury to the company‟s property / employee or employee of their own in default
of non - observing these rules.
(01) Contract or should issue photo gate pass for their workers from GSECL Factory
Manager as per Gujarat Factories rules, 1963 & details shall be filled up in
GSECL gat e pass format as per Aadhar card /Election card id proof & to f ollow
the gat e pass issue procedure through concern department EE & SE, Security Officer,
LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety Officer & Factory Manager.
(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for
three days with prior permission of Factory Manager only. More than three days, Permanent
photo gate pass procedure shall be completed by contract agency for their contract workers.
(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat
Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers
before commencement of work & examination responsibility shall be taken by contractor as well
as concerned Head of Department .Pre-employment & Periodical medical examination of
contractor workers shall be carried out in form no.32 from GSECL Factory Medical Officer after
every six (06) months of contractor with their contractor workers. Contractor shall be fulfilled all
health requirements before commencement of work. After completion of medical examination in
form no.32/33, GSECL Factory Medical Officer shall be signed in contract worker gate pass
procedure format.
(04) Contract worker gate pass will issue after completion of safety induction 3D animation movie &
Training record is to be maintained in IMS/OHSAS training format by TK Office/LWO.
(05) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue
PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving
license, Electrical contractor license, Electrical trade qualifications, Safety induction training, SOP,
supervisor qualifications etc. After fulfillment of all Safety compliances, Safety Officer/Dy. Safety
Officer shall be signed in Contract worker Gate pass procedure format.
(06) Work Contract shall be completed by principle contractor/agency/person who is awarded the
work order. Subletting of contract shall be allowed only if prior approval of Power station chief
before execution of work. Contractor/agency shall be submitted the entire subletting contract
documents with gate pass application through concern department EE & SE, LWO/DGM, Safety
Officer/Dy.Safety Officer & Factory Manager.
(07) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,
Valid Electrical contractor License shall be submitted to concern electrical department
EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass by
agency/party with latest renewal from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical
License photocopy shall be checked by Concerned HOD of Electrical Department/Electrical Safety
Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.
(08) As per nat ure of job/work, qualified supervisor (Diploma (Electrical/ Mechanical/Civil/C&I) +
3 years experiences or ITI + 10 years) shall be engaged by contract agency & qualification
certificate with experience certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/
Dy.Safety Officer /Safety Officer/Factory Manager at the time of apply gate pass.
(09) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the
work on electrical lines and Apparatus, Contract person/worker possesses a certificate of
competency or electrical work permit, issued by the Appropriate Government. That means,
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Electrical trade Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma
(Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted to concern
EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety Officer/Factory Manager at the time of apply for
photo gate pass procedure.
(10) As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7
round the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor
(BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by
contractor during dangerous operations/dangerous works as well as day to day dangerous
activities, safety supervision, tool box talk, Safety awareness programme, SOP preparation with
hazards & its control measures with each step , checking of lifting tools & tackles, hydra mobile
crane, Safety precautions, coordination with Safety Department etc.
(11) License of driver shall be submitted with gate pass issue application as per nature of vehicles & to
follow the Motor vehicle Act,1988, the Central Motor Vehicles (Amendment) Rules,2016 as well as
Gujarat Motor Vehicles rules,1989 & driver license shall be checked every day by security shift in
charge before entry in the Factory premises.
(12) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person as
per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will
review & approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety
Officer/Factory Manager before execution of work.
(13) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job
requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide
standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue
format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective Equipments /
Safety Gadgets suitable to give sufficient protection against hazards involved in their work / job to
their staff, as per the job requirement and insist / enforce their workers to put on the same while
The ongoing work is liable to be stopped at any time if your contract workers/staffs found working
without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved
only) to be used for various works / worksites.
In any work, Contractor shall be issued the minimum 05 nos. of PPEs like Safety Shoes, Safety
Helmet, Safety goggles, Mask & Reusable Ear plug to their workers/supervisor compulsory & it will
check by concern section HOD & Dy.Safety Officer /Safety Officer at the time of gate pass
procedure.
Industrial Safety Helmet For protection of head against falling objects or during fall of
person from height. Yellow Colour helmet is used for
contract worker with agency logo.
Safety Goggles/welding For protection of eyes against flying particles / dust, chemical
goggles/chemical splash splash, welding spark, arc, flashover etc.
Full Face shield For protection of face against flying particles / dust, chemical
splash, spark, arc, flashover etc.
Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high noise
level area.
Chemical suit/Gas tight suit For body protection against chemicals, oils, sharp edged
/Fire proximity suit/FR Boiler objects, heat, hot objects etc.
Safety Hand Gloves For protection of hands against chemicals, oils, sharp edged
objects, heat, hot metals/objects, electricity etc.
Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp edged
Oil/Chemical/water/heat/ objects, heat, hot metals/objects, electricity etc..
Electrical resistance etc.
Safety Belt(full body hardness For fall prevention while working at heights or in depth,
with double lanyard & shock working in vessel or in confined space.
absorber) / Rope / Life line /
Fall arrestor etc.
Dust Mask/Respirator with Protection of respiratory system against dust.
valve(FFP2)
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Chemical Cartridge Respirator Protection against toxic chemical fumes / gases/vapors/dust
with full face mask type etc.
Trolley mounted Air line Working in oxygen deficient zone or confine space area
respirators with full face mask
Portable Single gas detector like Working in hazardous storage/process area
Chlorine, Ammonia, Hydrogen,
Portable Multi gas Detector Working in oxygen deficient zone & use in entry of confine
( LEL,O2,CO,H2S,SO2, etc) space & Major fire
Automatic voltage detector To check the present voltage or induction voltage of electrical
equipments/ bus/switch gears from 01 (one) feet distance
before starting the any electrical work .
Auto darkening welding helmet The new auto darkening welding helmet combines legendary
(EN 379 & EN 175 Level-B) with Speed glass quality and auto darkening technology with an
PAPR as per EN 12941:1998, innovative wide-view grinding visor to give welders an all-in-
class TH2 and AS/NZS 1716 one solution for more flexibility, precision, and efficiency.
Respiratory System is a combined face and breathing
protection device, for increased comfort and safety in welding.
The unit is equipped with a particle filter which removes
particles from the air. The unit provides a constant airflow
independent of filter combinations and clogging. The unit can
also be equipped with a gas filter (for example A1B1E1). The
unit supplies air to the head top via the connecting breathing
tube. The airflow creates a slight positive pressure which
together with the sealing to the face prevents particles and
other contaminants from entering the head top.
(14) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by party/agency/contractor
to their contractor workers as per nature of job and allotment of PPE list shall be submitted to
Safety Officer, Dhuvaran on his letter head as per below mentioned format by Contractor before
commencement of work through concerned JE,DE,EE/SE .
Sub: Issue of PEE to Contractor workers
Sub of work Order:
Work order no.
Name of Agency:
Date of Commencement:
Time limit for work order:
Sr. Name Design Name of Name of PPE IS Make Qty Uni Date Receivin
no. of ation Section :Code of t of g
worker under work no. of PPE issue signature
s execution PPE
Safety Helmet No
Safety goggles No
Reusable Ear Pai
Dust Mask No
Safety Shoes Pai
(15) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all
contractor workers at entry gate of Factory Premises & shall entered contractor workers with
Safety Shoes & Safety Helmet with photo ID Gate Pass.
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(16) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor
workers on daily basis.
(17) During the work execution, one trained & competent supervisor of agency should always remain
present at work site. Concern JE/DE of GSECL shall be supervised the contract work as per SOP .
(18) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/C&I/Environment
survey/Chemical etc measuring /testing equipments/instruments which are used during contract
work shall be submitted before starting the work & shall be checked by concern JE/DE/EE before
starting work & it‟s record shall be maintained in concern section.
(19) The contractor shall take all the required safety measures prior to commencement of work on
dangerous substances, machineries or area at which cautionary notice is displayed and obtain
“Line Clear” or “Work Permit” through the concern Department / Section JE/DE and shall be
informed to concern section JE/DE for closed/ returned after completion of work.
(20) Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE
regarding hazards of specific work, risk & it‟s control measure (mentioned in HIRA) before starting
the job work and records shall be maintained for each & every job works.
(21) Display Safety instructions shall be strictly followed by all workers who are working in factory
(22) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief Chemist/Control
room & work related Chemical information shall be taken by contractor & contractor workers from
Concern EE/Chief Chemist before starting of chemical handling work.
(23) The contractor shall be checked & securely covered or securely fenced any opened fixed vessel,
sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation,
construction or contents ,is or may be a source of danger before starting the work each & every
days or after interval/recess. Contractor supervisor shall be informed to concerned HOD regarding
any unsafe conditions.
(24) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile
phone etc are to be strictly followed by all workers who are working in factory premises.
(25) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all
the inflammable material lying at or nearby worksite or cover it properly by suitable protective
covering. Also, special care shall be taken before carrying out such job & see that all possible
contributing factors to set fire shall be removed / vanished prior to commencement of the work.
Advance intimation shall be given to concerned section / fire section to commence the work in fire
prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments & fire
extinguishing media / material like sand / water buckets or other appropriate equipment at such
(26) While carrying out work in confined space or inside vessel, obtain necessary “Confined Space /
Vessel Entry Permit” from concerned department prior to commencement of the work.
For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be
used. For taking care of the persons working inside the confined space / vessel, a supervisor /
person capable to keep continuous watch on person(s) working inside, assist them in case of
emergency or arrange to get immediate outside help, shall remain present at entry point. Use full
body safety belt without failed.
While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers
etc shall remain available near entry point or the entry point shall be cordoned by a barricaded
tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits
opened, shall be re-fixed / re-placed in the original position as it were prior to commencement of
the work and leave the work place in safe condition in all respect, so as to prevent accident to
fellow workers.
(27) The contractor shall see that he / his persons do not work on or block (by stacking material, spare
parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /
ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is
traffic movements or possible traffic movements in case of emergency. Such passages are meant
for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area
with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall
be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &
display suitable caution notice or keep a person to restrict / divert the traffic on this route through
other safe passage.
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(28) The contractor shall see that he / his persons do not work on or block (by stacking material, spare
parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /
ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is
traffic movements or possible traffic movements in case of emergency. Such passages are meant
for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area
with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall
be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &
display suitable caution notice or keep a person to restrict / divert the traffic on this route through
other safe passage.
(29) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like
welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is
found safe to use. Do not use defective, unsafe or improperly maintained equipments.
The electrical power supply required to run such equipments shall not be taken directly at their
own but shall be obtained through concerned Electrical Maintenance Departments or their
authorized persons or under their observations / guidance only. The Electrical Section shall
provide temporary electrical connection up to contractor‟s Mains Board on which it is compulsory
to install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably be
earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be used
shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is
necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three
phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity
& safe to use.
All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine,
Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution
shall be of standard make & bear ISI certification mark on it. The consumables like welding
electrodes, grinding wheels / discs etc which has specific prescribed life span shall not be used in
any case if its expiry date is over.
(30) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical
contractor for safe use in areas where hazardous, flammable, or combustible vapors, liquids,
dusts, or residues may be present in Gas Based power plant and list of tools and tackles shall be
submitted with technical bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall
be checked by JE/DE before commencement of Electrical work.
(31) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane,
EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it
shall be checked and used only if found safe to use. Also, ensure that these are tested, examined
& certified in form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories
Rules and its validity do not expire. Further, it shall be fixed properly and firmly prior to lifting the
weight. Valid Test certificate of all Lifting machines used by Contractor to be submitted
to Dy.Safety Officer/ Safety Officer before commencement of work through concerned
(32) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain
the work permit when working at height. While climbing on such scaffolding or working on any
structure at height, use of full body safety belt /full body hardness with double lanyard & Fall
arrestor & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.
(33) Contractor or their employee shall not interfere in day-to-day routine plant activities / works
except the work assigned to them, shall not loiter in the areas other than their work jurisdiction,
as well as shall not temper / operate / touch the machineries/equipments/auxiliaries with which
they are not concerned. Also, the contractor shall strictly instruct their staff for not to sit or take
rest at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous &
prone to accident.
(34) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,
LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking due care. To handle /
shift such cylinders a special trolley /cage meant for it must be used but in no case it should be
(35) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated area,
Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each vehicle
by party/agency and it will check by shift security in charge before entry of vehicles in the factory
EW-288 PUR-F-006 RFQ-
(36) No women or young person shall be employed or permitted to work in Lead-compound area like
battery room etc. as per schedule VI of GFR
(37) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime
mover or of any transmission machinery while the prime mover or transmission machinery is in
motion. Examination or operation of motion machinery shall be made or carried out only by a
specially trained adult male worker wearing tight fitting clothing as per section 22 of factories act
(38) In all risky job, before start the work, contractor should obtain General Safety Work Permit
through concerned section from Shift –in-charge well in advance.
(39) In case of noticing smoke or fire during their work execution, they shall make immediate efforts to
extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire
Officer or Emergency Control room no which is displayed at prominent place of factory like Main
Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All security
gates, Occupational Health Centre.
(40) In case of any injury / accident while working, it shall immediately be reported to Safety
Department through concerned Sectional Head / Engineer. The prescribed Form No. 21 &
ANNEXURE may be obtained from concerned section or Dy.Safety Officer/Safety Officer.
In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer
through concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as
per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall
be filled up by concern department JE/DE with written consent of contractor. The Form may be
obtained from concerned Electrical section or Electrical Safety Officer. Electrical accident
investigation shall be carried out by Electrical Safety Officer with Factory Manager.
After any reportable accident, Contract agency shall be submitted the fitness certificate of injured
person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety Officer/Safety
Officer/Electrical Safety Officer then after injured person may allow for work.
(41) For any incident occurred but have no injury to any persons should also reported as per GSECL
format and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.
(42) Safety penalty shall be imposed against violation by contract workers: if any contract worker
worked in a factory contravenes any provision of factories act or any rules or orders made there
under. Imposing any duty or liability on workers, contractors/agency shall be punishable with fine
which mentioned as under.
Sr. Description of penalty Amount
(i) Work without PPEs Rs.300/- per person
(ii) Work without work Safety permit like working at height, Rs.1000/- per day
confine space entry, hot work etc.
(iii) License of driver as per type of vehicles not registered. Rs.750/- per person
(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set
regulator set
(v) Operate Portable power tool without ELCB Rs.1000/-per
(vi) Work without qualified Supervisor as per nature of job like Rs.1000/-per day
mechanical, electrical, civil, C&I, chemical etc.
(vii) Work without SOP & JSA Rs.2000/-per day
(viii) Work without test report of lifting machines / tackles (like Rs.2000/- per
C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT crane equipment
etc) & its attachments (like D-shackles, slings, U-clamps, Eye
bolts or any fixtures) in Form No.10 of Gujarat Factories
Rules,1963
(ix) Work without Double lynyer Safety belt during working at Rs.3000/-per person
Height work, work without anchoring in hook/line line
(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person
(xi) (a) Grinding machine used without safety guard/ machine Rs. 500/- per
guard equipment/ per set
(b) Unsafe welding machine like open body. Knob without
insulation. Connection without plug
EW-288 PUR-F-006 RFQ-
(c) Damaged welding cables/gas pipelines
(d) Welding work doing without welding blanket.
(e) Electrical supply without 3 pin plug/industrial plug.
(f) Use of damaged electrical wire for lighting/equipments.
(g) Use of lighting lamp without cage.
(h) Use of open halogen tube.
(i) Use of damaged PPEs/use of non standard PPEs
(j) Unsafe lifting and handling of gas cylinders
(k) Cylinder handling without safety cap
(l) Temporary connection without ELCB. etc
During plants visit/supervision of concern JE/DE/EE,SE. Safety officer/Dy. safety officer. Electrical
safety officer , factory manager, if they will observed any safety violations as per CO
circular/statutory requirements then they must imposed safety penalty through office note directly
against contract workers/contract agency and Office Note process through proper channel to
concern sectional head and Account head for recovery purpose. Photograph/CCTV Footage is to
be put a with penalty note by imposing officer.
(43) Party will damage any fire equipments or property or machinery in factory during execution of
work, total damage cost will be recovered from party RA bill and recovery Office note put up by
concern HOD.
(44) All the relevant labour and industrial laws shall also be followed compulsorily.
(45) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap
etc. are to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.
(46) For performance evaluation of contractor, safety factors of work accident, fire incident & near
miss accident will be considered. Steps can be taken to review the job assignment up to
cancellation for negligence.
(47) Over & above these, contractor shall have to follow all the safety requirements /rules &
regulations / norms and legal provisions laid down in various statutes. Particularly the provisions
of The Factories Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The
Electricity Act-2003 & rules, BOCW Act/Rules shall be followed strictly. The contractor shall also
obey the rules / regulations / instructions of the local Competent Authority for safety & health
requirements.
(48) The above rules shall be scrupulously followed and where required, Contractor /contractor
workers may contact to the Dy.Safety Officer/Safety Officer/Electrical Safety Officer in case of any
ambiguity or needs further guidance in this regard.
Chief Engineer (Gen)
GSECL: GTPS
Signature Of Contractor
EW-288 PUR-F-006 RFQ-
PERFORMA FOR BANK GUARANTEE
INTEGRITY PACT
CERTIFICATE – A
ANNEXURE - I
EW-288 PUR-F-006 RFQ-
ON STAMP PAPER OF Rs.300/-
FORM OF BANKER’S UNERTAKING
(For Security Deposit for work period as per Terms and Conditions of Tender)
We, Bank of ______________________________________________ hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Gujarat State Electricity Corporation
Limited, or any Officer authorized by it in this behalf any amount up to and not exceeding
Rs.__________ (in words) Rupees
to the said Gujarat State Electricity Corporation Limited on behalf of
M/s.___________________________________________________ who have entered into a contract
for the supply / works specified below :
L.O.I. No. _____________________________________________________ dated ______________.
This agreement shall be valid and binding on this Bank up to and inclusive of________________ and
shall not be terminable by notice or by change in the constitution of the Bank or the firm of
Contractors / Suppliers or by any other reason whatsoever and our liability hereunder shall not be
impaired or discharged by any extension of time or variations or alterations made, given conceded or
agreed, with or without our knowledge or consent, by or between parties to the said within written
Notwithstanding anything contrary contained in any law for the time being in force or banking practice
this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL or Subsidiaries).
Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be
entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly
“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is
restricted to Rs._______________ (Rupees
_______________________________________________________ only). Our guarantee shall remain
in force until _______________ (date of validity of the Guarantee). [Unless demands or claims under
this Bank Guarantee are made to us in writing on or before _____________ (date of validity of the
Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be
released and discharged from all liabilities there under]:
Please Mention here Complete Postal Signature of
Address of the Bank with Branch Code, Bank‟s Authorized Signatory
Telephone and Fax Nos. with Official Round Seal
EW-288 PUR-F-006 RFQ-
ANNEXURE- I
Financial Department, GR.No. FD/MSM/e-file/04/2025/2712/DMO Dtd. 01/04/2026
[ To be revised as per GoG notification issued from time to time.]
List of Banks Notified by GSECL
(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent basis.
All Nationalized Banks.
(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up to March 31, 2027. The
validity cut-off date in the GR is with respect to date of issue of Bank Guarantee irrespective of date of
termination of Bank Guarantee.
Name of Banks Name of Banks
1 Axis Bank 23 AU Small Finance Bank
2 Bandhan Bank 24 City Union Bank
3 CSB Bank 25 DBS Bank India Limited
4 DCB Bank 26 Dhanlaxmi Bank
5 Equitas Small Finance Bank 27 Federal Bank
6 HDFC Bank 28 HSBC Bank
7 ICICI Bank 29 IDBI Bank
8 IDFC First Bank 30 IndusInd Bank
9 Jammu and Kashmir Bank 31 Jana Small Finance Bank
10 Karnataka Bank 32 Karur Vysya Bank
11 Kotak Mahindra Bank 33 RBL Bank
12 South Indian Bank 34 Standard Chartered Bank
13 Tamilnad Mercantile Bank 35 Ujjivan Small Finance Bank
14 Yes Bank 36 Ahmedabad Mercantile Co-Op. Bank
15 Nutan Nagarik Sahakari Bank 37 Rajkot Nagarik Sahakari Bank Ltd
16 Saraswat Co-Operative Bank 38 SBPP Co-Operative Bank Ltd
17 SVC Co-Operative Bank Ltd 39 The Cosmos Co-Op. Bank Ltd (Baroda)
18 The Gujarat State Co-Operative 40 The Surat District Co-Op. Bank
19 The Surat People's Co-Op. Bank 41 The Baroda Central Co-operative Bank
20 The Panchmahal District Co- 42 The Kalupur Commercial Co-Op. Bank
operative Bank
21 The Rajkot Commercial Co- 43 The Banaskantha Mercantile Co-
operative Bank operative Bank Ltd
22 Gujarat Gramin Bank
EW-288 PUR-F-006 RFQ-
EMD BANK GUARANTEE FORMAT
FOR TENDER /ENQ. NO. ___________________________________
(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300)
WHERE AS M/s. _______________________________________________________________
(Name and Address of the Firm) having their registered Office at
_________________________________________________(Address of the Firm‟s registered Office)
(hereinafter called the Tenderer) wish to participate in the Tender No.__________________________
for______________________________________ of (supply / Erection / Supply & Erection / Work) of
__________________________________ (Name of the material / equipment / work) for
_________________________ Gujarat State Electricity Corporation Limited and WHEREAS a Bank
Guarantee for (hereinafter called the “Beneficiary”) Rs. _____________ (Amount of EMD) valid till
____________ (mention here date of validity of this Guarantee which will be 4 (FOUR) months
beyond initial validity of Tender‟s offer) which is required to be submitted by the Tenderer along
with the Tender.
(Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered Office
at _____________________ (Address of Bank‟s registered Office) hereby give this Bank Guarantee No.
_________________dated ____________ and hereby agree unequivocally and unconditionally to pay
immediately on demand in writing from the Gujarat State Electricity Corporation Limited or any Officer
authorized by it in this behalf any amount not exceeding Rs.____________ (amount of EMD) (Rupees
______________________________________________________) (in words) to the said Gujarat
State Electricity Corporation Limited on behalf of the Tenderer.
We, ____________________________________________ (Name of the Bank) also agree that
withdrawal of the tender or part thereof by the Tenderer within its validity or non-submission of
Security Deposit by the Tenderer within one month from the date of tender or a part thereof has been
accepted by the Gujarat State Electricity Corporation Limited would constitute a default on the part of
the Tenderer and that this Bank Guarantee is liable to be invoked and encased within its validity by the
Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encased
amount is liable to be forfeited by the Beneficiary.
This agreement shall be valid and binding on this Bank up to and inclusive of____________________
(mention here the date of validity of Bank Guarantee) and shall not be terminated by notice or by
Guarantor change in the constitution of the Bank or the Firm of Tenderer or by any reason whatsoever
and our liability hereunder shall not be impaired or discharged by any extension of time or variations
or alterations made, given, conceded with or without our knowledge or consent by or between the
EW-288 PUR-F-006 RFQ-
Tenderer and the Gujarat State Electricity Corporation Limited.
Notwithstanding anything contrary contained in any law for the time being in force or banking practice
this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL or Subsidiaries).
Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be
entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.
NOTWITHSTANDING anything contained hereinbefore our liability under this Guarantee is restricted to
Rs. ________ (amount of EMD) (Rupees ________________________________________ (in words).
Our Guarantee shall remain in force till _____________ (date of validity of the Guarantee). Unless
demands or claims under this Bank Guarantee are made to us in writing on or before ___________
(date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited
and we shall be released and discharged from all liabilities there under.
Please mention here complete Postal Signature of the
Address of the Bank with Branch Code, Bank‟s authorized
Telephone and Fax Nos. Signatory with Official Seal.
EW-288 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LIMITED- GTPS
INTEGRITY PACT
OUR ENDEAVOUR
To create an environment where Business Confidence is built through Best Business Practices and is
fostered in an atmosphere of trust and respect between providers of goods and services and their
users for the ultimate benefit of society and the nation.
GSECL’S COMMITMENT PARTY’S COMMITMENT
To maintain the highest ethical Not to bring pressure recommendations
standards in business and professions. from outside GSECL to influence its
decision..
Ensure maximum transparency to the Not to use intimidation, threat, inducement
satisfaction of stakeholders. or pressure of any kind on GSECL OR ANY
OF it‟s employees under any circumstances.
To ensure to fulfill the terms of To be prompt and reasonable in fulfilling
agreement/contract and to consider the contract, agreement, legal obligations.
objectively the view point.
To ensure regular and timely release of To provide goods and / or services timely
payments on due dates for work done. as per agreed quality and specifications at
minimum cost to GSECL.
To ensure that no improper demand is To abide by the general discipline to be
made by employees or by anyone on maintained in our dealings.
our behalf.
To give maximum possible assistance to To be true and honest in furnishing
all the Vendors/Suppliers/Service information.
Provider and other to enable them to
complete the contract in time
To provide all information to Not to divulge any information, business
suppliers/contractors relating to details available during the course of
contract / job which facilitate him to business relationship to others without the
complete the contract / job successfully written consent to GSECL.
To ensure minimum hurdles to vendors Not to enter into carter / syndicate
/ suppliers / contractors in completion /understanding whether formal / non
of agreement / contract / work order. formal so as to influence the price.
Seal & Signature Seal & Signature
(GSECL‟s Authorized Signatory) (Party‟s Authorized Person)
Name : Name:
Designation:
Name : Name:
Designation:
EW-288 PUR-F-006 RFQ-
On Firm’s Letter Head
CERTIFICATE - A
I / We ________________________________________________ authorized signatory of
M/s._________________________________________________here by Certify that
M/s. _____________________________________________ is not related with other firms who have
submitted tenders for the same items under this inquiry / Tender.
Signature of the Tenderer
With Designation
Seal of the Firm
EW-288 PUR-F-006 RFQ-
GENERAL GUIDELINES RELEVANT TO I.S.
SPECIAL CONDITIONS FOR USE OF CEMENT
APPROVED NAME OF MANUFACTURERS OF
STEEL / CEMENT
EW-288 PUR-F-006 RFQ-
GENERAL GUIDELINES RELEVANT TO IS
Please refer latest edition of relevant Indian Standard Specification of Code i.e. B.I.S.
General relevant I.S. of B.I.S. shall prevail for all items including materials,
measurements etc.
The Item wise detailed specifications are intended for full description of items covered by
Schedule “B”. The specifications are not however intended to cover every detail and the
works shall be executed according to the spirit of the specifications below and the best
prevailing P.W.D. practice. The clarification to any clause in detailed specifications shall be
sought from the latest edition of relevant I.S. specification and codes. Where these
specifications are at variance with the specification laid down in the I.S. Books stated
above, the former will be applicable. As regarded matters not covered by any of the
above specification, the decision of the Engineer-in-charge shall be treated as final and
shall be binding upon the contractor. The contractor is expected to get clarified any doubt
about specification, etc. before tendering by discussing with Engineer-in-charge.
For detail technical specification, the item wise description along with above general
specifications shall hold good.
Chief Engineer (Gen)
GSECL: GTPS
Signature Of Contractor
EW-288 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LTD
GANDHINAGAR THERMAL POWER STATION
GANDHINAGAR-388239
Chandrasan (Sanand).”
DEVIATION FROM BIDDER (IF ANY)
1. GSECL does not bind to accept the deviation offered by bidder for evaluation of tender.
2. If there is any deviation from bidder, it should be clearly mentioned on this page.
3. Deviation mentioned on other page should not be considered and order will be placed according to
the tender documents.
4. If there is no any deviation from bidder, than it must be clearly mentioned in this page “NO
DEVIATION OFFERRED”
Signature of the Contractor
EW-288 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LTD
GANDHINAGAR THERMAL POWER STATION
GANDHINAGAR-382
Chandrasan (Sanand).”
ANNEXURE -
(UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST
All Bidders will have to furnish the following Undertaking duly filled in, signed and stamped for
each quoted item of the Tender along with the Technical Bid.
Sub:- Undertaking in regard to Stop Seal / Banned for Business Dealing / Black List Thereof.
Ref:- Tender No:
Authorized signatory of M/s. _________________________________ _____________
Hereby certify that M/s.____________________________________________________
And their proprietor / any partner / any directors of the firm is not stop deal and/or banned for
business dealing and/or black listed by GUVNL and/or their any subsidiary company viz. GSECL
/ GETCO / DGVCL / MGVCL / UGVCL / PGVCL”.
Seal of the Firm.
Signature of the Tenderer.
EW-288 PUR-F-006 RFQ-
GENERAL SPECIFICATIONS
TECHNICAL SPECIFICATION
DETAILED TECHNICAL SPECIFICATION.
EW-288 PUR-F-006 RFQ-
GENERAL SPECIFICATIONS
01. In the specifications, “as directed”/”Approved” shall be taken to mean “as directed”/”approved”
by the Engineer-in-charge.
02. Wherever a reference to any Indian Standard appears in the specifications, it shall be taken to
mean as a reference to the latest edition of the same in force on the date of agreement.
03. In “Mode of Measurement” in the specification wherever a dispute arises in the absence of
specific mention of a particular point or aspect, the provisions on these particular points or
aspects in the relevant Indian Standards shall be referred to.
04. All measurements and computations, unless otherwise specified, shall be carried out as per
Latest IS:
05. The distance which constitutes lead shall be determined along the shortest practical route and
not necessarily the route actually taken. The decision of the Engineer-in-charge in this regard
shall be taken as final.
06. Where no lead is specified, it shall mean “all leads”.
07. Lift shall be measured from plinth level.
08. Up to “floor two levels” means actual height of floor up to 6.5 Mt. Above plinth level.
09. Definite particulars covered in the items of work, though not mentioned or elucidated in it,
specification shall be deemed to be included therein.
10. Reference to specifications of materials as made in the detailed specification of the items of
work is in the form of a designation containing the number of the specification of the material
and prefix „M‟ e.g. „M-5‟.
11. Approval to the samples of various materials given by the Engineer-in-charge shall not absolve
the contractor from the responsibility of replacing defective material brought on site or
materials used in the work found defective at a later date. The contractor shall have no claim to
any payment or compensation whatsoever on account of any such materials being rejected by
the Engineer-in-charge.
12. The contract rate of the item of work shall be for the work completed in all respects.
13. No collection of materials shall be made before it is got approved from the Engineer-in-charge.
14. Collection of approved materials shall be done at site of work in a systematic manner. Materials
shall be stored in such a manner as to prevent damage, deterioration or intrusion of foreign
matter and to ensure the preservation of their quality and fitness for the work.
15. Cement, reinforcements bars & all other materials to be used shall be got approved from EIC
before starting of work. The cement, reinforcement steel & other materials to be brought at
site shall be entered at GANDHINAGAR, TPS main entry gate.
16. Materials, if and when rejected by the Engineer-in-charge, shall be immediately removed from
the site of work.
17. No materials shall be stored prior to, during and after execution of a structure in such a way as
to cause or lead to damage or overloading of the various components of the structure.
18. All works shall be carried out in a workmanlike manner as per the best techniques for the
particular item.
19. All tools, templates, machinery and equipment for correct execution of the work as well as for
checking lines, levels, alignment of the works during execution shall be kept in sufficient
numbers and in good working condition on the site of the work.
20. The mode, procedure and manner of execution shall be such that it does not cause damage or
over loading of the various components of the structure during execution or after completion of
the structure.
21. Special modes of construction not adopted in general Engineering practice, if proposed to be
adopted by the Contractor, shall be considered only if the contractor provides satisfactory
evidence that such special mode of construction is safe, sound and helps in speedy construction
and completion of work to the required strength and quality. Acceptance of the same by the
Engineer-in-charge shall not, however, absolve the contractor of the responsibility of any
adverse effects and consequences of adopting the same in the course of execution of
completion of the work.
22. All installations pertaining to water supply and fixtures thereof as well as drainage lines and
sanitary fittings shall be deemed to be completed only after giving satisfactory tests by the
Contractor.
EW-288 PUR-F-006 RFQ-
23. The contractor shall be responsible for observing the rules and regulations imposed under
„Minor Minerals Act‟ and such other laws and rules prescribed by Government from time to
24. All necessary safety measures and precaution [including those laid down in the various relevant
Indian Standards shall be taken to ensure the safety of men, materials and machinery on the
works as also of the work itself.
25. The testing charge of all materials shall be borne by the Contractor unless recovery at one
percent towards using charges is separately made.
26. Approval to any of the executed items for the work does not in any way relieves the contractor
of his responsibility for the correctness, soundness and strength of the structure as the
drawings and specification.
Special Condition of Contract
1. Capable representative – cum – manager, supervisor should always be available on site for
arrangement of workmen and vehicle for the work.
2. All tools and tackles required to execute the contract are in the scope of the contractor. The contractor
should ensure that tools are in healthy condition.
3. The work is to be executed at any height with all required tools and tackles, equipments, brooms
required type, brushes, ladders, buckets, cloths, sticks, Patti, mops, cleaning materials required as per
items, etc, to carry out the works.
4. Schedule shall be given by Engineer in charge for all items and work should be carried out accordingly.
If required it shall be change time to time as per requirement.
5. If any area is left out in descriptions it shall be cleaned as per instruction of Executive Engineer in charge
for which it will be paid in respective item.
6. Any modification in timing or period of cleaning shall be accepted by the contractors without any extra
7. For any accident, inconvenience caused by the contractor‟s work, the contractor shall be held
responsible.
8. If the work shall be continued beyond time limit for which contractor shall not claim any extra rate for the
quantity exceeded.
9. The decision of Engineer in charge shall be final and binding on the contractor for defining the terms and
conditions included in this contract.
10. The sufficient manpower or workers, tractor and supervisors shall be maintained for schedule
programmed allotted work. The unclean area shall not be paid and applicable penalty as per tender
conditions will be imposed.
11. Readily available stock of cleaning materials for 3 month shall be kept at site or store well in advance
and shall be shown to GSECL supervisory staff.
12. All debris and swept materials shall be collected in dust bins and same shall be disposed off into outside
dustbins regularly. The useful materials such as iron scraps cables shall be separately collected near
outside the dustbins or where as directed without any extra cost. If it is not fulfilled by the contractor a
penalty of Rs.100/- per day shall be levied from the contractor.
13. Required labourers and supervisors will have to be engaged during day and night. If required persons
are not available and if cleaning is found not up to mark, reduced rate will be paid for such work. Even if
contactor fails to use cleaning materials such as Acid, Phenyl, cleaning powder etc. as per E.I.C.
reduced rate shall be paid at the discretion of GSECL.
14. Contractor must fulfill all statutory requirements regarding the safety hazards. He has to arrange
sufficient safety hamlets, safety belts etc, failing this, the Safety officer is authorized to remove any
person (s) or machinery (s) if felt as safety hazard. If the contractor repeatedly violates safety rules,
Safety Officer may take necessary action against the contractor.
15. The daily printed certify report for work shall be submitted by contractor as per A/T, if any.
16. The daily report of the work done on each day and same dully signed by our supervisor staff shall be
submitted by contractor. If required.
17. The site for construction of temporary store shed shall be spared to the contractor for keeping their tools
and equipments at free of charge. On completion of work the store shed shall be dismantled and site
shall be cleaned and handed over without any extra cost.
18. For incompletion work at the end of work due to reasons attributed with contractor, same will be carried
out by other agency and recovery will be made difference payment on made to other agency plus + 15%
supervision charge. This will be recovered from bill.
19. If so desires by the corporation, the contractor shall have to continue the work for a period of 6 months
or till finalization of new agency whichever earlier, after the expiry of time limit, at this A/T rate at same
terms and conditions of the contract. The rates quoted should for entire contract period including
extended period, if any.
20. Quantity shown in the tender are approximate and no claim shall be entertained for quantities of work
executed being more or less than those entered in the tender or estimate.
EW-288 PUR-F-006 RFQ-
21. Either the contractor or his authorized representative or his supervisor shall invariably remain present on
work site, when work is in progress or otherwise corporation will take appropriate action as per contract.
22. All necessary articles such as Gumboots, Helmets, Ladders, Cleaning brooms etc. shall be arranged by
the contractor without any extra cost.
23. If there is no specific mention in the tender specification, work shall be carried out as per instruction of
E.I.C. without claiming any extra cost.
24. If any disputes arise the booklet of tender and contract of work may be refereed.
25. The contractor shall have to obtain P.F. code from P.F. Commissioners officer and submit photo copy
before starting the work.
26. Contractor shall cover group insurance of all his employees under the contract liability insurance.
27. The contractor shall obtain a valid labour license under the contract labour act(R&A)Act 1970 in the said
license, job for which contract is being awarded is required to be mentioned.
28. In case default of contractor, in complaint of labour registration of the contract labour, Board can order
for abolition of contract as matter is pending in contract labour Board. Contractor could have no right for
extra claim if any.
29. Contractor has to arrange for cleaning of oily surface due to normal leakage of oil in entire plant area of
turbine side for which not extra payment shall be made.
30. Agency would have no claim for excess/saving of quantity in any of items of schedule B. Agency should
have to continue work at same rate, terms and conditions.
31. Inspection of work may be done at any time by engineer-in-charge or his authorized representative if the
work is not found satisfactory engineer-in-charge reserves the right to take suitable action.
32. The contractor has to do quality job. GSECL shall not compromise in quality. In case of poor quality of
work the contractor may be asked to rework the job.
33. If the contractor fails to mobilize sufficient manpower to complete the job in time, GSECL will execute the
job through other agency at the risk and cost of the contractor.
34. If at any time, it is found that the manpower deployed by the contractor is not sufficient and contractor is
not in a position to deploy require manpower due to any reason. GSECL shall have the option to deploy
the workmen or make alternative arrangement at the risk and cost the contractor.
35. It is not intent to specify completely all the details works covered under this order. All works shall be
done in manner acceptable to the company, who shall have full power to reject any work that in his
judgment is not fully in accordance with the specifications. In case of any conflict regarding the
interpretation of the intent or meaning of the specifications, Company shall interpret such intent or
meaning which shall be final and binding to the contractor.
36. Necessary approach roads for the works site and the dumping sites will have to be constructed by
contractor at his own cost and will have to be maintained also by him at his own cost. The lead for the
purpose of this contract will be considered as the shortest crow fly distance from center of middle unit to
the dumping site.
37. Damage done to the existing structures or work shall have to be rectified by the contractor without any
extra cost.
38. The GSECL will not, after acceptance of contract rate, pay any extra charges for any other reasons in
case the contractor claims later to have misjudged the site conditions.
39. The contractor shall be deemed to have carefully examined the specification in its complete form and to
have fully informed and satisfied himself as to the details, nature, character and quantities of the work to
be carried out, site conditions and other pertinent matters and details.
40. Apart from this work, the other work connected with the power station will be simultaneously going on
either departmentally or through other agencies. Each contractor or agency shall co-operate with each
other to the fullest extent and shall allow to each other every facilities and co-ordination for execution of
their work simultaneously and satisfactorily. They may have to at times suspend their work partially or
totally in the best interest of the work at large. In such case and at such times, they will be informed from
time to time and directed by the company. They may also be required to remove the scaffolding and
ramps in such a manner as to be little obstruction and inconvenience. In such case, they shall not be
given any compensation on account of reduction or stoppage of labour force or removal and re-
installment of scaffolding, ramps etc. it shall however be seen that contractor is not put in to unnecessary
inconvenience.
41. Should the work be suspended by any reason of strikes/riots by contactor‟s own employees or any other
causes what so ever and except the force major condition, contractor shall take all precautions
necessary for the protection of work and make good at his own expenses, any damages arising from any
of these causes.
42. In the event of occurrence of any accident at/or near the site of work or in connection with execution of
the work a report shall be made immediately to the company, by giving full details of accident. He shall
also report such accident to all competent authority wherever such reports are required by them.
43. If work is not allotted to contractor for any period (either for full period of contract or part) contractor
would have no claim for idle period in any circumstances.
44. As far as possible contractor has to arrange for pollution free environment at working area, loading to
dumping site. If any lacuna is found than GSECL will arrange for the same at contractors cost.
EW-288 PUR-F-006 RFQ-
45. This work will be carried out as and when required by company whenever it found necessary, contractor
has to engage sufficient tools and tackles, tractors with required man power as per requirement of site
immediately and otherwise company will execute work at risk and cost of contractor to cope up with the
situation.
46. The labour escalation formula shall not be applicable on payment against increase in labour rate i.e. No
labour escalation will be payable.
47. Either the contractor or his authorized representative or his supervisor shall invariably present in work
site when work is in progress.
48. If the contractor fails to give the quality work, the reduce rate as per the discretions of E.I.C. shall be
49. If the above conditions and labour laws are not followed and the work is not carried out satisfactorily, the
company reserves the right to terminate the contract at any time and will entrust the work to another
agency. In condition to this the necessary action such as forfeiture of S.D; withholding the payment and
black listing from the GSECL shall be taken.
50. For washing the floor area water will be given from available source at fire hydrant at free of cost.
51. Payment of running bill will be made according to work actually done.
52. The contractor, without any extra cost, shall agree upon any modification of timing or period of cleaning.
53. This biennial contract shall be continued till the new agency is fixed without any extra cost or increase in
rates and the time limit of the works shall be considered accordingly.
54. Any description left out in specification of the work, the work shall be executed as per requirement of
55. Weekly off to workmen shall be given in staggered manner.
56. Looking to the emergency of the particular work, the party has to take up and complete that particular
work in specified time, otherwise for incomplete work, the Company will arrange to execute work by
other agency without giving any notice or intimation and recovery will be made as per actual payment
made to other agency plus 15% supervision charges and this will be recovered from R.A.Bills.
57. The contract abolition case is pending before the contract (A & R) Board; if contract labour Board abolish
the contract system at any time then GSECL is not responsible for any compensation to the contractor
for the contract labour.
58. Various labour cases are pending in Industrial court, the judgment is binding to the contractor.
59. The contractor has to provide „safety articles‟ to all his workmen as per the nature of work they have to
perform in the contract. A certificate in this regard should be obtained from the Safety Officer, GTPS;
only then work order will be issued.
60. The day to day punching report for presence of deployed various type of require man power shall be
submitted by the contractor after collecting from T K Office OR concerned section at power house main
control gate.
61. The measurement shall be paid once in a day. If required manpower is to be engage in night for
cleaning work and payment shall be done on Smt in respective item.
62. The daily printed certify report for work shall be submitted by contractor as per A/T.
63. The daily report of the work done on each day and same dully signed by our supervisor staff shall be
submitted by contractor.
64. PENALTY:
Agency has to engage minimum Two Nos of labours to carry out the above all works. Incase agency fail
to engage minimum 02 nos of labuor per day at site, the penalty should be levied @ 1.50 times of the
rate of the category of manpower for shortfall in engaging manpower than requirement to the contractor
and it will be of the discretion of EIC. Wages rates for contract labourers are applicable as per the terms
and conditions of the license.
Chief Engineer (Gen)
Signature Of Contractor GSECL: GTPS
EW-288 PUR-F-006 RFQ-
TECHNICAL SPECIFICATIONS
(Sanand).”
M-1. Water:
1.1 Water shall not be salty or brackish and shall be clean, reasonably clear and free from objectionable
quantities of silt and traces of oil and injurious alkalies, salts, organic matter and other deleterious material which
will either weaken the mortar or concrete or cause efflorescence or attack the steel in R.C.C Container for
transport, storage and handling of water shall be clean. Water shall conform to the standards specified I.S 456-
1.2 If required by Engineer-in-charge it shall be tested by comparison with distilled water. Comparison shall
be made by means of standard cement tests for soundness, time of setting and mortar strength as specified in
I.S.269-1976. Any indication of unsoundness, change in time of setting by 30 minutes or more or decrease of
more than 10 per cent in strength of mortar prepared with water sample when compared with the results obtained
with mortar prepared with distilled water shall be sufficient cause for rejection of water under test.
1.3 Water for curing mortar, concrete or masonry should not be too acidic or too alkaline. It shall be free of
elements which significantly affect the hydration reaction or otherwise interfere with the hardening of concrete
during curing or those which produce objectionable stains or other unsightly deposits on concrete or mortar
1.4 Hard and bitter water shall not be used for curing.
1.5 Potable water will be generally found suitable for curing mortar or concrete.
M-3. Cement:
3.1 Cement shall be ordinary Portland cement as per I.S. 8112 or Pozzolana Portland cement as per I.S.
1489 (Part-I).
6.1 Sand shall be natural sand, clean, well graded, hard strong durable and gritty particle free from injurious
amounts of dust clay, kankar nodules, soft or flaky particles shale, alkali, salts organic matter, loam, mica or other
deleterious substance and shall be got approved from the Engineer-in-charge. The sand shall not contain more
that 8 percent of silt as determined by field test. If necessary the sand shall be washed to make it clean.
6.2 Coarse Sand: The fineness modulus of coarse sand shall not be less than 2.5 and shall not exceed 3.0.
The sieve analysis or coarse shall be as under:
I.S. Sieve Percentage by I.S. Sieve Percentage by weight
Designation weight Designation Passing sieve
Passing sieve
4.75 mm. 100 600 Micron 30-100
2.36 mm. 90 to 100 300 Micron 5-70
1.18 mm. 70-100 150 Micron 0-50
6.3 Fine Sand : The fineness modulus shall not exceed 1.0. The sieve analysis of fine sand shall be as
I.S. Sieve Percentage by I.S. Sieve Percentage by weight
weight Passing through
Designation Passing through Designation
4.75 mm. 100 600 Micron 40-85
2.36 mm. 100 300 Micron 5-50
1.18 mm. 70-100 150 Micron 0-10
M-11. Cement Mortar :
11.1 Water shall conform to specification M-1. Cement :Cement shall conform to specification M-3.Sand :
Sand shall conform to M-6.
11.2 Proportion of Mix : 11.2.1 Cement and sand shall be mixed to specified proportion, sand being measured
by measuring boxes. The proportion of cement will be by volume on the basis of 50 Kg./Bag of cement being
equal to 0.0342 Cu. M. The mortar may be hand mixed or machine mixed as directed.
11.3 Preparation of Mortar: 11.3.1 In hand mixed mortar cement and sand in the specified proportions shall be
thoroughly mixed dry on a clean impervious platform by turning over at least 3 times or more till a homogenous
mixture of uniform color is obtained. Mixing platform shall be so arranged that no deleterious extraneous material
shall get mixed with mortar or mortar shall flow out. While mixing, the water shall be gradually added and
thoroughly mixed to form a stiff plastic mass of uniform color so that each particle of sand shall be completely
covered with a film of wet cement. The water cement ratio shall be adopted as directed.
EW-288 PUR-F-006 RFQ-
11.3.2 The mortar so prepared shall be used within 30 minutes of adding water. Only such quantity of mortar
shall be Prepared as can be used within 30 minutes.
M-12 Stone Coarse Aggregate for Nominal Mix Concrete:
12.1 Coarse aggregate shall be machine crushed stone of black trap or equivalent and be hard, strong, dense,
durable, clean and free from skin and coating likely to prevent proper adhesion of mortar.
12.2 The aggregate shall generally be cubical in shape. Unless special stones of particular quarries are
mentioned aggregates shall be machine crushed from the best black trap or equivalent hard stone as approved.
Aggregate shall have no deleterious reaction with cement. The size of the coarse aggregate for plain cement
concrete and ordinary reinforced cement concrete shall generally be as per the table given below, However in
case of reinforced cement concrete the maximum limit may be restricted to 6 mm. Less than the minimum lateral
clear distance between bars or 6 mm. Less than the cover, whichever is smaller.
I.S. Sieve Percentage passing for single I.S. Sieve Percentage passing for single
Designation sized aggregates of nominal Designation sized aggregates of Nominal
size size
Note: This percentage may be varied somewhat by Engineer-in-charge when considered necessary for
obtaining better density and strength of concrete.
12.3 The grading test shall be taken in the beginning and at the change of source of materials. The necessary
test indicated in I. S. 383-1970 and I.S. 456-2000 shall have to be carried out to be carried out to ensure the
acceptability. The aggregates shall be stored separately and handled in such a manner as to prevent the
intermixing of different aggregates. If the aggregates are covered with dust, they shall be washed with Water to
make them clean.
M-13. Black Trap or Equivalent Hard Stone Coarse.
13.1. Aggregate For Design Mix Concrete : Coarse aggregate shall be of machine crushed stone of black
trap or equivalent hard stone and be hard strong dense, durable clean and free from skin and coating
likely to prevent proper adhesion of mortar.
13.2. The aggregates shall generally be cubical in shape. Unless special stones of particular quarries are
mentioned, aggregate shall be machine crushed from the best, black trap or equivalent hard stones as
approved. Aggregate shall have no deleterious reaction with cement.
13.3. The necessary tests indicated in I.S. 383-1970 and I.S. 456-2000 shall have to the carried oat to
ensure the acceptability of the material.
13.4. If aggregate is covered with dust it shall be washed with water to make it clean.
M-18. Mild Steel Bars
18.1 Mild steel bars reinforcement for R.C.C. work shall conform to I.S, 432 (Part-II) 1966 and §hail be
of tested quality. It shall also comply with relevant part of I.S. 456-
18.2 All the reinforcement shall be clean and free from dirt, paint, grease, mill scale or loose or thick rust at the
time of placing.
18.3 For the purpose of payment, the bar shall be measured correct up to 100 mm length and weight payable
worked out at the rate specified below:
1. 6 mm. 0,22 Kg./Rmt. 8 20 mm. 2.47 Kg./Rmt.
2. 8 mm. 0.39 Kg./Rmt. 9. 22. mm. 2.98 Kg./Rmt.
3. 10mm. 0.62 Kg./Rmt. 10. 25 mm. 3.85 Kg./Rmt.
4. 12 mm. 0.89 Kg./Rmt. 11. 28 mm. 4.83 Kg./Rmt.
5. 14 mm. 1.21 Kg./Rmt. 12. 32 mm. 6.31 Kg./Rmt.
6. 16mm. 1.58 Kg./Rmt, 13. 36 mm. 7.99 Kg./Rmt.
7. 18 mm. 2.00 Kg./Rmt. 14. 40 mm. 9.86 Kg/Rmt.
M-19A High Yield Strength Steel Deformed Bars:
19.1 High yield strength steel deformed bars be either cold twisted or hot rolled, shall conform to I. S. 1739-
1966 and I. S. 1139-1966 respectively.
19.2 Other provision and requirements shall conform to specification No. M-18 for mild steel bars.
M-19B TMT BARS:
19.1 TMT BARS shall confirm to I.S. 1786-1985 of Fe- 500/500D Grade or above form Approved quality.
19.2 Other provision and requirements shall conform to specification No. M-18 for mild steel bars.
M-21 Mild Steel Binding Wire:
21.1 The mild steel wire shall be of 1.63 mm. or 1.22 mm. (16 or 18 gauge) diameter and shall conform to I. S.
EW-288 PUR-F-006 RFQ-
21.2 The use of black wire will be permitted for binding reinforcement bars. It shall be free from rust, oil paint,
grease, loose mill scale or any other undesirable coating which may prevent adhesion of cement mortar.
M-22 Structural Steel:
22.1 All structural steel shall conform to I. S. 226-1965. The steel shall be free from the defects mentioned in I.
S. 226-1975 and shall have a smooth finish. The materials shall be free from loose mill scale, rust pits or other
defects affecting the strength and durability. Rivet bars shall conform to I. S. 1148-1973.
22.2 When the steel is supplied by the Contractor test certificates of the manufactures shall be obtained
according to I. S. 226-1975 and other relevant Indian Standards.
M-26. Shuttering
26.1. The shuttering shall be either of Wooden planking of 30 mm. minimum thickness with or without steel lining
or of steel plates stiffened by steel angles. The shuttering shall be supported on battens and beams and props of
vertical bellies properly cross braced together so as to make the centering rigid. In places of bullies props, brick
pillar of adequate section built in mud mortar may 6e used.
26.2. The form work shall be sufficiently strong and shall have camber, so that it assumes correct shape after
deposition of the concrete and shall be able to resist forces caused by vibration of live load of men working over it
and other incidental loads associated with it. The shuttering snail have smooth and even surface and its joints
shall not permit leakage of cement grout.
26.3. If at any stage of work during or after placing concrete in the structure, the form work sags or bulges out
beyond the required shape of the structure, the concrete shall be removed and work redone with fresh concrete
and adequately rigid form work. The complete form work shall be got inspected by and got approved from the
Engineer-in-charge, before the reinforcement bars are placed in position.
26.4. The props shall consist of bullies having 100 mm. minimum diameter measured, at mix length and
80 mm, at thin end and shall be placed as per design requirement. These shall rest squarely on wooden sole
plates 40 mm; thick and minimum bearing are if 0.10 sq. m. laid on sufficiently hard base.
26.5. Double wedges shall further be provided between the sole plate and the wooden props so as to facilitate
tightening and easing of shuttering" without jerking their concrete.
26.6 The timber used in shuttering shall not be so dry as to absorb water from concrete and swell or bulge nor
so green or wet as to shrink after erection. The timber shall be properly sawn and planed on the sides
and surface coming in contact with concrete. Wooden form work with metal sheet lining or steel plates
stiffened by steel angles shall be permitted.
26.7 As far as practicable, clamps shall be used to hold the forms together and use of nails and spikes avoided.
26.8 The surface of timber shuttering that would come in contact with concrete shall be well wetted and coated with
soap solution before the concreting is done. Alternatively coat of raw linseed oil or oil of approved
manufacturer may be applied in place of soap solution. In case of steel shuttering either soap solution or
raw linseed oil shall be applied after thoroughly cleaning the surface. Under no circumstances black or
burnt oil shall be permitted.
26.9 The shuttering for beams and slab's shall have camber of 4 mm. per meter (1 in 250) or as directed by the
Engineer-in- charge so as to offset the subsequent deflection. For cantilevers, the camber at free end shall be
1/50 of the projected length or as directed by the Engineer-in-Charge.
M-44. Paints:
44.1 (A) Oil paints:
44.1.1. Oil paints shall be of the specified colour and shade, and as approved. The ready mixed paints shall only
be used. However, if ready mixed paint or specific shade or tint is not available, white ready mixed paint with
approved strainer will be allowed. In such a ease, the contractor shall ensure that the shade of the paint so
allowed shall be uniform.
44.1.2. All the paints shall meet with following general requirements:
(i) Paint shall not show excessive setting in a freshly opened full can and shall easily be redispressed with a
paddle to a smooth homogeneous state. The paint shall show no curdling, livering, caking or colour separation
and shall be free from lumps and skins.
(ii) The paint as received shall brush easily, possess good leverling properties and show no running or sagging
tendencies.
(iii) The paint shall not skin within 48 hours in a three quarters filled closed container.
(iv) The paint shall dry to a smooth uniform finish free from roughness, grit, unevenness and other
imperfections.
44.1.3. Ready mixed paint shall be used exactly as received from the manufacturers and generally according to
their instructions and without any admixtures whatsoever.
44.2. (B) Enamel Paints:
44.2.1. The enamel paint shall satisfy in general requirements as mentioned in specification of oil paints. Enamel
paint shall conform to I.S. 2933-1975.
EW-288 PUR-F-006 RFQ-
DETAILED TECHNICAL SPECIFICATIONS
Item no.1 Maintenance of Wedelia Trilobatum and Shrubbery/ Bougainvillea hedge plantation
provided on 4375 Smt land by deploying sufficient manpower with all safety precaution and
providing PPE as per site requirement including proper watering, trimming /giving proper
shape to existing plant using manual properly picking unwanted grass. payment shall be made
one job per calendar month. water shall be supplied by GSECL at free of cost from bore well.
Contractor shall have to make arrangement of hose pipe for proper water distribution &
sprinkling. In case of failure of bore well contractor shall have to make arrangement for water
through tankers & actual charges shall be reimbursed. The rate is excluding taxes & shall be
paid extra.
Maintenance of Wedelia Trilobatum and Shrubbery/ Bougainvillea hedge plantation provided
on 4375 Smt land by deploying sufficient manpower with all safety precaution and providing as
per requirement including proper watering trimming /giving proper shape to existing plant using
manure properly picking un wanted grass. Payment shall be made one job per month. Water
shall be supplied by GSECL at free of cost from bore well contractor shall have to make
arrangement of hose pipe for proper water distribution. In case of failure of bore well contractor
shall have to make arrangement for water through tankers & actual charges shall be
reimbursed. The rate is excluding taxes & shall be paid extra
The lawn shall be cut time to time at uniform height and all the grass collected and dumped
shall be carted to near by garbage, dumping area and the area shall be kept neat & clean by
removing/ throwing away cut grass & dead leaves from that area.
Weeding in the lawn is to be carried out by Khurpi, completely removing from the soil all roots
and all unwanted material shall be taken to nearly garbage dumping area,
Spreading of manure 1 M3 for 100 M2 areas once as directed shall be done uniformly in 10 to
15 cm. Layer and mixing the same in soil with Khurpi or Khupdi as required by Engineer in
charge. For maintenance of lawns hose pipes, lawn mover and other tools shall be arranged
and brought by the contractor at their own cost. The contractor shall provide necessary
protection safety guard to survive the lawn for which no charges will be paid.
The watering shall be done on every day weeding and removing unwanted grown grass
should be cut and removed. The maintenance of Red & Green mehndi, flower bed shrubs
Lawn &. Decorative plants etc. shall be done satisfactorily so that sufficient height shall be
achieved. Payment shall be made in smt. Basis for maintenance the Red & Green mehndi,
flower bed shrubs Lawn and decorative plants etc. satisfactory. The contractor shall provide
necessary required quality and quantity of manure and mixed with soil to achieve satisfactory
growth of hedge and as per instruction of Engineer in charge time to time.
The rate of the item is for period of eleven months. The rate of the item measured in JOB
per Month basis for lawns, Mehndi, flower bed, shrubs and decorative plants survived and
maintained satisfactorily.
Payment: The Payment shall be made in Job per month basis.
I It em No.2 Providing Farm Yard Manure of approved quality on site.
Providing Farm yard manure of approved quality, free form vegetation etc. complete by
contractor at site. Truck / Tractor trolley measurement will be considered for the payment.
The payment shall be made in the cubic meter after deducting 20 % voids.
Item No. 3: Labour for spreading and mixing the manure evenly with 8 to 10 C.M of prepared
area at the rate of 5 Cu.m. per 100 Sq. M. area.
The farm manure spreading & mixing as per instruction by EIC. The item rate includes cost of
all labours, materials, tools, tackles, tractors, machinery etc.
The payment shall be made in the cubic meter after deducting 20 % voids.
EW-288 PUR-F-006 RFQ-
Item No.4: Job work for providing services (as & when required) by deploying men power for
day to day maintenance work of the solar plant premises like filling rain cuts, paver road
leveling, removing unwanted plants etc, cleaning of road & other misc. civil work at solar plant
situated at Canal top 1MW Solar Plant at Chandrasan as directed by E.I.C. The item rate
includes cost of all the tools, tackles for collecting; removing, lifting the dust, grass from the
solar Plant premises. The payment will be made on job basis. One unskilled labour working for
8 hours is considered one job for payment.
Deploying unskilled labour/men power as & when required for day to day maintenance work
of the solar plant premises with necessary tools & tackles required for carrying out work as per
site requirement as directed. Eight hour working period per day per person will consider for
The payment shall be made in a Job.
Item No.-5: Execution of any item of GOG SOR for FY 2023-24
The relevant specifications of relevant item shall be applicable as per “General Technical
specifications of building works” booklet.
Chief Engineer (Gen)
Signature Of Contractor GSECL: GTPS
EW-288 PUR-F-006 RFQ-
SECTION –H
SCHEDULE B
EW-288 PUR-F-006 RFQ-
SCHEDULE-B
Sr DESCRIPTION
no QTY RATE UNIT AMOUNT RS.
1 Maintenance of existing Wedelia Trilobatum and Shrubbery/
Bougainvillea hedge plantation by deploying sufficient
manpower with all safety precaution and providing PPE as
per site requirement including proper watering, trimming
/giving proper shape to existing plant using manual properly
picking unwanted grass. payment shall be made one job per
calendar month. water shall be supplied by GSECL at free 22 23189 JOB
of cost. Contractor shall have to make arrangement of hose
pipe for proper water distribution & sprinkling. In case of
failure of bore well contractor shall have to make
arrangement for water through tankers & actual charges
shall be reimbursed.
2 Providing Farm Yard Manure of approved quality on site.
3 Labour for spreading and mixing the manure evenly with
to 10 C.M of prepared area at the rate of 5 Cu.m per 100 200 54 CMT
Sq. M area.
4 Job work for providing services (as & when required) by
deploying men power for day to day maintenance work of
the solar plant premises like filling rain cuts, paver road
leveling, removing unwanted plants etc, cleaning of road &
other misc. civil work at solar plant situated at Canal top
1MW Solar Plant at Chandrasan as directed by E.I.C. The 560 746.10 JOB
item rate includes cost of all the tools, tackles for collecting;
removing, lifting the dust, grass from the solar Plant
premises. The payment will be made on job basis. One
unskilled labour working for 8 hours is considered one job
for payment.
5 Execution of any item of GoG SoR / Approved Rate
Analysis/Approved P.O. / C.O. Circular etc. 1 20000 JOB
Total amount Rs.
Total amount Rs.
Rupees Ten Lakh Six Thousand One Hundred Seventy-Four Rupees and Zero Paise only.
1 The rate of above all items are for any heights to carry out the various works at different elevation or location
irrespective of quantum of work and to be carried out as and when required by GSECL
2 The GSECL will not be held responsible for any accident that may occur during carrying out the works.
3 The payment will be made on the base of quantity of actual work done.
4 L1 is considered on over all lowest quoted party.
5 The agency has to carry out the above all items in the running plant and due care has to be taken from
safety point of view. The GSECL will not be held responsible for any accident that may occur during carrying
out the works.
6 The quantity of any item of schedule B is purely tentative and it may vary upto some extent and utilise as
per actual site requirement.
7 1% welfare cess will be applicable
8 Above rates are exclusive of GST.
Chief Engineer (Gen)
Signature Of Contractor GSECL: GTPS
EW-288 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LIMITED
Gandhinagar Thermal Power Station, Gandhinagar, India–382041.
Ph. 91-79-23215663Fax: 91-79-23217673, e-mail:
[email protected] Website: www.gsecl.in
CIN:U40100GJ1993SGCO19988
Safe Maintenance Procedure
1. Scope: “ Garden maintenance at 1MW Canal Top Solar plant at Chandrasan (Sanand)”
2. Isolation :
1. Prohibit work on new and existing live circuits until all power is shut off and a positive permit to
work system is in place.
2. Do not use worn electrical cords or cables.
3. Use only 3-wire type extension cords.
4. Maintain all electrical tools and equipment in safe condition and check regularly for defects.
5. Remove broken or damaged tools and equipment from the jobsite.
6. Protect all temporary power (including extension cords) with circuit protection device.
7. Do not bypass any protection system or device designed to protect employees from contact
with electrical current.
8. Locate and identify overhead electrical power lines. Make sure that ladders, scaffolds,
equipment or materials never come into close proximity of electrical power lines.
9. Unsafe hand tools should not be used.
10. Impact tools, such as drift pins, wedges, and chisels, should be kept free of mushroomed
11. The wooden handles of tools should be kept free of splinters or cracks and should be kept tight
and fit in the tool
12. Electric power operated tools should either be of the approved double-insulated type and
clearly labeled or properly grounded using approved three-wire cord having the ground wire
permanently connected to the tool frame as a means for grounding the other end
13. All hydraulic or tools which are used on or around live power lines or equipment should be
equipped with suitable non-conducting hoses and properly maintained.
3. Work Procedure
(A) Disposal of building debris/waste/rubbish
1. Rubbish burning on worksites or cigarette butts left by workers igniting combustible waste on
site could cause fire.
2. Scrap wood or chips, saw dust waste, and paper bags or cartons should be removed from the
immediate work area as the work progresses.
3. All solvent waste, oily rags, and flammable liquids should be kept in fire resistant covered
containers until they are removed from the worksite.
(B) Safe access
1. provide stairways, ladders, ramps, or other safe means of egress to workplaces such as
working platforms position the means of egress within a reasonable distance from workers use
structural ramps solely for access or egress from excavations designed by a competent person ensure
that when two or more components form a ramp or runway, they must be connected to prevent
displacement
(C) Working platforms and Scaffolds
A contractor has to make and keep every place of work on construction site safe, and in particular, to
take suitable and adequate steps to prevent persons from falling from a height of 2m or more from
any of these structures
1. Provide safe access to and egress from all platforms.
2. Keep all work platforms free from load, such as construction wastes.
3. Suitably place platforms on sound base, such as scaffolds, to prevent displacements.
4. Prevent movement or tipping, especially surface dirt of platforms.
EW-288 PUR-F-006 RFQ-
5. Erect and dismantle scaffolds and platforms only under the supervision of a competent person.
6. Each scaffold must be capable of supporting the load intended.
7. The competent person must inspect scaffolds before each use.
8. Use sound base plates to level or stabilize the footings.
(D) Planking
1. Closely plank a scaffold to provide a safe working platform. The working platform decking must
be free from patent defects.
2. Extend planks or decking material sufficiently over the edges or cleat them to prevent
displacement.
3. Avoid over extending the platform beyond the end supports to prevent tipping when workers
are stepping or working on it.
4. Avoid over extending the platform beyond the end supports to prevent tipping when workers
are stepping or working on it.
5. Be sure that working platforms are of a proper size and, for metal scaffolds, end hooks are
available and attached to the scaffold frame.
(E) Ladders
1. Secure ladders near the top and/or at the bottom to prevent them from slipping.
2. Place ladders at the proper angle (1:4 from base to vertical rise).
3. Extend ladders above the landing by 1 m.
4. Avoid using ladders near busy passageways or roads with busy car traffic, use other means or
otherwise fence off the area.
5. Keep ladders in good conditions and free of defects.
6. Check all ladders before use for broken rungs or other defects periodically.
(F) Cement and concrete Work
1. To protect skin from cement and cement grout, workers should wear:
2. suitable chemical resistant gloves
3. coveralls
4. waterproof boots
5. suitable respiratory protective equipment against dusts, e.g. cement dust
6. suitable eye protectors such as shields and goggles with side-shields should be provided for
mixing, grouting, or cement and other activities
(G) Working with solvents and paints
1. Don‟t touch solvents and paints with bare hands. Wear protective gloves.
2. Don‟t try to suck solvents and paints with your mouth. Use appropriate liquid delivery tools.
3. Don‟t use container with narrow opening as it traps heat and/or gases.
4. Don‟t mix oxidizing agents with flammable/ combustible substances.
5. Don‟t eat, drink and smoke while using solvents and paints.
4 Reporting
Contractor supervisor reported to consult department site in charge engineer. After completion of
work all man and material removing from site and cleaning site as per direct site in charge.
EW-288 PUR-F-006 RFQ-
JOB SAFETY ANALYSIS
JSA for: “Garden maintenance at 1MW Canal Top Solar plant at Section:
Chandrasan (Sanand). “ Civil Solar
Job Step Hazard Risk Control responsibility
level measures
Maintanance of Garden Injury to High Wear Contractor
hands, safety supervisor
feet, shooes
resistance
Prepared by Checked by Reviewed by Approved by
( ) SE ( ) Safety Officer Factory Manager Chief Engineer
EW-288 PUR-F-006 RFQ-
COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPES
(PERSONNEL PROTECTIVE EQUIPMENTS)
Ref.: Tender no.:
Authorized signatory of M/s
Sr. No. Name of PPE IS: Code no. of PPE Make of PPE Qty Unit
1 Safety Helmet Nos.
2 Safety Goggles Nos.
3 Reusable ear Plug Pair
4 Dust Mask Nos.
5 Safety Shoes Pair
6 Hand Gloves Pair
7 Gum Boots Pair
lf our company is not provided above mentioned good quality of PPE's, Safety Officer and Factory
manager shall be empowered to stop the work without any notice.
Seal of the Firm
Signature of Authorized
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