Tender for Computer Repair Work and IT consumables

Technical Bid: Online Verification of documents(Date and Time) 04/06/2026-16:00

Online opening Commercial Bid (Date and Time) 04/06/2026-16:30

7 Estimated Value

Demand Draft of Tender fees from any nationalized bank will be

in favour “Deputy Conservator of Forests, South Dang

8 Division, Ahwa” Payable at Dang. Rs.1500/-

EMD in favour of “Deputy Conservator of

Forests, South Dangs Division, Ahwa”

Deputy Conservator of Forests Chief Conservator of Forests

South Dang Division,Ahwa Valsad Circle,Valsad

GOVERNMENT OF GUJARAT

FOREST DEPARTMENT DANG

Email: [email protected] Phone No.02631-220246

Tender Notice No.: 01/2026-27 Tender ID No.

Tender for Computer Repair Work and IT consumables

The Office of the Deputy Conservator of Forest, South Dang, invites sealed

quotations/tenders from eligible firms for the Tender for Computer Repair Work and IT

consumables as per the specifications provided in Annexure-I.

Interested firms may submit their quotations in the prescribed format, along with

necessary documents, as per the terms and conditions outlined below.

1. Eligibility Criteria

1.1 The bidder must be ready to Tender for Computer Repair Work and IT

consumables to all offices under the jurisdiction of Dang South Forest Division

1.2 The bidder's registered office should be located within a 5 km radius of the Division

1.3 The firm must be registered for GST, Sales Tax, or other applicable taxes (certified

copies to be attached)

1.4 The firm should have a minimum annual turnover of ₹10.00 lakh for stationery

supply during the preceding three years (financial statements must be attached).

1.56 The firm should not have been blacklisted by any government agency or

organization. A declaration to this effect must be submitted in Certificate.

1.7 Since most of the places are remote, Site visit Certificate is mandatory

Email: [email protected] Phone No.02631-220246

2. Rate Validity & Pricing

2.1 The rates mentioned in the quotation, if accepted, shall remain fixed for a period of

one year from the date of acceptance, and no price revisions will be entertained

during the contract period

2.2 Prices should be quoted in Annexure III and must be inclusive of all costs, such as

excise duty, freight, transportation, packing, GST, Installation, forwarding, and

handling charges.

2.3 GST and other applicable taxes included in the price quotation.

2.4 Price of all the items should be quoted.If any of the items is not quoted the Tender

will be summery rejected.

2.5 The party quoting least percentage will be declared as L1 and will be awarded

2.6 If L2 party is willing to work at the L1 rates it will also be empaneled. If it is not

willing to work at L1 rates, then it will be passed over and chance will be given to

next lowest bidder

3. Submission of Samples (If Required)

3.1 For non-branded or customized items, bidders must submit samples in a sealed

envelope labeled " Tender for Computer Repair Work and IT

consumables " along with the firm’s name.

3.2 Samples must be submitted before the tender closing date

3.3. A designated evaluation committee will inspect and approve the samples before

opening the bid.

3.4 The contract will only be awarded to firms whose samples are approved by the

Email: [email protected] Phone No.02631-220246

4. Supply & Delivery Conditions

4.1 The supplier must ensure timely delivery of all Tender for Computer Repair

Work and IT consumables to the Office of the Deputy Conservator of Forest,

South Dang within three working days from the issuance of the purchase order.

4.2 The supplier must also be capable of urgent delivery at short notice, including

weekends or holidays.

4.3 The supplier should be ready to supply Tender for Computer Repair Work

and IT consumables to all offices under the jurisdiction of Dang South Forest

Division as per the requirement.

4.4 All delivery and transportation costs shall be borne by the supplier.

4.5 The supplier shall be responsible for ensuring that all items are delivered in good

condition and match the specifications.

4.6 Since most of the Places are Remote, Site visit Certificate is mandatory.

4.6 Additional Supply & Delivery Conditions

4.6.1 The firm should be able to Tender for Computer Repair Work and IT

consumables even on short notice, including holidays/weekends.

4.6.2 The IT consumables will be procured on a monthly/quarterly basis without any

minimum quantity guarantee. The procurement will be on a need basis only. The

Office of the Deputy Conservator of Forest shall not be liable to procure all items

mentioned in the contract.

4.6.3 If the supplied items are found defective, they must be replaced within two (02)

days without any additional cost.

5. Quality Control & Rejection Clause

5.1 Items supplied must be of the highest quality and match the approved sample (if

5.2 Any defective, substandard, or non-compliant items must be replaced within

two working days at the supplier’s cost.

5.3 Failure to replace defective items may result in penalty, contract cancellation, or

blacklisting of the supplier.

Email: [email protected] Phone No.02631-220246

Email: [email protected] Phone No.02631-220246

6. Payment Terms

6.1 No advance payment shall be made.

6.2 Payment will be released only after successful delivery and verification of

stationery items.

6.3 The supplier must submit an invoice along with proof of delivery and all necessary

6.4 Payment will be made via bank transfer within 30 days after receipt of the

7. Earnest Money Deposit (EMD) & Performance Security

7.1 Bidders must deposit an Earnest Money Deposit (EMD) of ₹30,000 in the form of

Demand Draft/Pay Order in favor of Deputy Conservator of Forest, South Dang.

7.2 Quotations submitted without EMD will not be accepted.

7.3 The EMD of unsuccessful bidders will be refunded within 15 days after

finalization of the contract.

7.4 The successful bidder must deposit a performance security of ₹1,00,000/- before

the contract is awarded.

7.5 In case of contract breach or non-compliance, the performance security shall be

8. Penalty for Delay in Supply

8.1 If the supplier fails to deliver the items within the stipulated time, a penalty of 1%

of the order value per day of delay will be imposed.

8.2 Continued non-compliance may lead to termination of the contract and

forfeiture of security deposit.

9. Contract Duration & Renewal

9.1 The contract will be initially valid for one year.

9.2 Upon successful completion, the contract may be extended for another year at the

discretion of the competent authority.

Email: [email protected] Phone No.02631-220246

10. Arbitration & Legal Jurisdiction

10.1 Any disputes arising under this contract shall be resolved through arbitration,

with an arbitrator appointed by the Deputy Conservator of Forest, South Dang.

10.2 The contract is subject to Indian laws, and the jurisdiction of courts in Gujarat

11. General Conditions

11.1 The Deputy Conservator of Forest, South Dang, reserves the right to accept, reject,

or modify any bid without assigning reasons.

11.2 The office may amend the tender conditions with appropriate notification to

11.3 The decision of the competent authority shall be final and binding in all matters.

12. Submission of Bids

12.1 Sealed bids should be clearly labeled as “Tender for Computer Repair

Work and IT consumables” and addressed to:

Deputy Conservator of Forest, South Dang Forest Division Ahwa

[Complete Office Address]

12.2 The last date for submission is [Specify Date & Time].

12.3 Quotations received after the deadline will not be considered.

12.4 For further inquiries, bidders may contact:

📧 Email: [email protected]

Email: [email protected] Phone No.02631-220246

Check List of Documents Needed for Technical Bid

 Documents should be provided in the same sequence as listed below.

 Uploading unsolicited documents or failing to follow the specified order can lead to

disqualification.

Sr. Yes/No/ Remarks in

No Documents Exempted Case of

Fully Signed copy of the Terms and Condition for E-Tender

1 Notice No: 01/2026-27

Tender Fee: Rs. 1500/- (Demand Draft of any nationalized bank).

2 In Favour of “Dy. Conservator of Forest, South Dangs Forest

EMD Rs. 30,000/- (Demand Draft /Bankers check of any

3 Nationalized bank) In Favour of “Dy. Conservator of Forest,

South Dangs Forest Division Ahwa”

4 GST Registration Certificate

5 Signed Copy of PAN Card

6 Bid Application-cum-Declaration (Annexure 1 to 2)

7 Firm Registration / Incorporation Certificate With office address

8 Certificate showing annual turnover of ₹10,00,000/- (last 3 years)

9 Declaration of not being blacklisted

10 Submitted Site Visit Certificate

……………………....................................………… (Name) hereby declare that I have

read all the terms & Conditions carefully and having agreed to them fully and unconditionally have

submitted the financial Bid attached with this document. The details mentioned above are true to

my knowledge and the documents as listed above are attached herewith.

Important Notes

 Other than the documents listed above, no additional documents should be uploaded.

 Failure to upload documents in the specified order or uploading additional, unsolicited

documents will increase the scrutiny workload and may lead to disqualification of the

NOTE: Other than the documents mentioned above, no additional documents should be uploaded. This ensures reduced workload during

scrutiny. If any agency uploads additional documents or does not arrange the listed documents in the specified order, such an agency will

be disqualified.

Email: [email protected] Phone No.02631-220246

Bidder’s Information Form

Sr. Details Information

2 Contact Number

3 PAN Card Number

Additional Information:

1 Name of the applicant/organization/

2 Complete address with telephone/fax

number, mobile number, and email

3 Legal status: Individual/Private/Public

4 Name and designation of authorized

person(s) to act on behalf of the firm for

Email: [email protected] Phone No.02631-220246

Email: [email protected] Phone No.02631-220246

Email: [email protected] Phone No.02631-220246

િનવેદનો સાચા છે . હુ ં/અમે વધુમાં હેર કરીએ છીએ કે અમે E - Tender Notice No: ૦૧/૨૦૨૫-૨૬ Tender Id

Email: [email protected] Phone No.02631-220246

Site Visit Certificate

સંર ક ી દિ ણ ડાંગ વન િવભાગ આહવાની કચેરી વારા E - Tender Notice No: 01/2026-27 Tender ID:

Sr. No. Name of Range Date of Visit ACF / RFO Sign

Botanical Garden,Waghai

Vansda National parak, Navtad

Govt. sawmill,Waghai

Timber depo,waghai

Kotwaliya Scheme,Waghai

Agency Seal & Sign:_________________________

Email: [email protected] Phone No.02631-220246

Email: [email protected] Phone No.02631-220246

(EMD) તથા જ રી ડો યુમે ટ વીકારવાનાં અંિતમ સમય પહેલા નીચે મુજબનાં સરનામે મા પો ઓ ફસ વારા

Email: [email protected] Phone No.02631-220246

Sr.no Details Rs

1 Toner Reffiling For Laser Printer All Model Hp / Canon / Samsung / Brother

2 Drum,Magnet Rollar, PCR,Doctor Blade,Wifer Blade, Pickup Rollar Replace For

Laser Printer All Model Hp / Canon / Samsung / Brother

3 Teflon Replace For Laser Printer All Model Hp / Canon

4 Pressure Roller For Laser Printer All Model Hp / Canon / Samsung / Brother

5 Toner Cartridge For Laser Printer All Model Hp / Canon

6 Toner Cartridge For Laser Printer All Model Samsung / Brother

7 Drum Unit For Laser Printer All Model Hp / Samsung / Brother

8 Logic Card For Laser Printer All Model Hp / Canon / Samsung / Brother

9 D.C Borad For Laser Printer All Model Hp / Canon /Samsung / Brother

10 Laser Scanner For Laser Printer All Model Hp / Canon / Samsung / Brother

11 Pickup assembly For Laser Printer All Model Hp / Canon / Samsung / Brother

12 Fuser assembly For Laser Printer All Model Hp / Canon / Samsung / Brother

13 Toner Cartridge For HP Color Laser MFP178nw

14 Toner Cartridge For Ecosys Printer FSC5150DN-TK-584

15 Toner Cartridge ( C / M / Y / BK ) For Ecosys Printer FSC5150DN-TK-584

16 Drum Unit For Ecosys Printer FSC5150DN-TK-584

17 Drum Unit For Conika Bizhub C226

18 Toner Cartridge For Samsung K 2200

19 Toner Cartridge For Xerox Varsal link 7039

20 Toner Cartridge ForCanon Image RUNNER 2525

21 Toner Cartridge For Kyocera Printer 2235 dn

22 Drum Unit For Kyocera Printer 2235 dn

23 4 GB Ram DDR-3

24 8 GB Ram DDR-3

25 4 GB Ram DDR-4

26 8 GB Ram DDR-4

27 16 GB Ram DDR-4

28 Opticul Mouse-USB

29 Wirless Mouse

30 Normal Keyboard-USB

31 Multimedia Keyboard-USB

32 Wirless Multimedia Keyboard & Mouse

33 Wirless Mouse

34 Hardisk 500 GB Internal

35 Hardisk 1024 GB 1 TB Internal

36 Hardisk 2048 GB 2 TB Internal

37 Hardisk 128 GB (SSD) Internal

38 Hardisk 256 GB (SSD) Internal

39 Hardisk 512 GB (SSD) Internal

40 H61 Motherboard

41 H110 Motherboard

42 H310 Motherboard

43 H510 Motherboard

Email: [email protected] Phone No.02631-220246

45 ATX Cabinet With SMPS

46 LED 18.5 Inch

48 Wi-Fi Adptor

49 Lan Switche Port 8

50 Lan cable 1mtr

51 Lancard Extarnal USB

55 USB Printer Cable

57 Spike Guard 5 mtr

58 USB Hub 4 Port

66 Net Protector Total Security Antivirus ( 1 years 1 User)

67 Quick heal Pro internet Security Antivirus( 1 years 1 user )

68 Quick heal Total Security Antivirus( 1 years 1 user )

69 Quick heal Total Security Antivirus( 3 years 1 user )

70 Computer Program Instolation

71 Computer Servising charges

72 Printer Servising charges