Wanakbori Thermal Power Station

No. CODE Cess If Required

SUPPLY(PART-A)

1 FAN DISCHARGE DAMPER MADE FROM

BODY 14 GAUGE GI SHEET AND 16 GAUGE

GI BLADE WITH BRASS BUSH AND 6 Numbers

LINKAGE APPROX. SIZE? 2750 X 2030 X

2 SANDWICH TYPE AIR TIGHT DOOR

HAVING SIZE 7 FT X 3 FT WITH PUF

INSULATION AND RUBBER CORD MADE

FROM 18 GAUGE MS SHEET AND 50X50X6 13 Number

MM ANGLE FIXING FRAME DULY HOT DIP

GALVENIZED WITH TWO COAT OF EPOXY

PAINT FOR AIR WASHERY

3 INSPECTION WINDOW HAVING SIZE 3 FT X

2.5FT MADE FROM 18 GAUGE MS SHEET

AND 50X50X6 MM ANGLE FIXING FRAME

DULY HOT DIP GALVENIZED WITH TWO

COAT OF EPOXY PAINT FOR AIR

4 BIRD SCREEN LOUVERS WITH FRAME OF

THE AIR WASHERY SYSTEM FOR STAGE-I

42 Numbers

UNITS AT WTPS ( APPROX SIZE

5 AIR WASHERY INTERNAL PIPING

CONSISTS OF MS - 'C' CLASS HEAVY DUTY

MAIN HEADER PIPE SIZE 8 INCH

DIAMETER WITH WELDED FORGED

COUPLING SUITABLE FOR 2 INCH

DIAMETER REMOVABLE STAND PIPE

6 GI CLASS 'B' REMOVABLE STAND PIPE

HAVING SIZE OF 2 INCH DIAMETER WITH

3/8" WELDED COUPLING /SOCKET 96 Number

SUITABLE FOR BRASS FEMALE SPRAY

NOZZLE FOR AIR WASHERY

7 NOZZLE FOR WATER MONITOR 1600 Number

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RFQ- 77682M Page

8 GI INLET DUCT DAMPER MADE FROM

18GAUGE GI SHEET HAVING VARIOUS

APPROX. SIZE (66*59??, 38*43?, 58?*43?,

9 VOLUME CONTROL DOUBLE DEFLECTION

TYPE AIR GRILL MADE FROM 18SWG HOT

DIP GALVANIZED GI SHEET DULY 90 Numbers

POWDER COATED HAVING APPROX. SIZE

10 VOLUME CONTROL DOUBLE DEFLECTION

TYPE AIR GRILL MADE FROM 18SWG HOT

DIP GALVANIZED GI SHEET DULY 90 Numbers

POWDER COATED HAVING APPROX. SIZE

11 SUPPLY OF 20 GAUGE GALVANIZED GL Square

SHEET Meter

12 HOT DEEP GALVANIZED MS ANGLE SIZE

50 MM X 50 MM X 6 MM FOR SUPPORTING 600 Meter

FRAME OF AIR DUCT OF AIR WASHERY

13 SUPPLY OF FAN & MOTOR PULLY ALONG

WITH BELT & BELT GUARD FOR 2,00,000 6 Set

Works (Part – B)

14 Removing of existing damper and replace the

same with new.

15 Removing of existing Door and replace the

13 Number

same with new

16 Removing of existing Inspection window and

replace the same with new

17 Removing of existing Bird screen louvers and

42 Number

replace the same with new

18 Removing of existing Piping with stand pipe

and nozzle and replace the same with new 3 Job

(Supply Item sr no 5,6&7)

19 Removing of existing 5 nos Duct damper &

replace the same with new

20 Removing of existing air gill of various size &

180 Number

replace the same with new

21 Labour charge for installation of new duct or

dismantling of damaged ducts & Replacement/ Square

Repairing of same by new GI Sheet, self- Meter

tapping screws & MS angle etc.

22 Removing of existing Fan & Motor PULLEY

and replace the same with new one along with 6 Set

belt alignment & Installation of belt guard

The overall L1 will be considered as SUPPLY (PART-A) + WORKS (PART-B) = L1 (Total

End Cost).

SCHEDULE A

[A] For Supply Portion :-

 Complete supply and installation of spares are in party‟s scope hence anything not

mention but require to carry out will be in party‟s scope.

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 Party shall have to supply spares suitable for Air washry system ofCALWIN Make

MODEL NO. CE-730 having capacity of 2,00,000 CMH installed at TMD-1 Stage-1

Units 1,2&3 at WTPS.

 Before quoting & supply of material party may visit the site and may measure actual

dimension of current system.

Sr no Description Per Unit Qty

1 Fan discharge damper made from body 14 gauge GI sheet and 16 gauge Per Unit 2 nos

GI blade with brass bush and linkage approx. Size 2750 x 2030 x 200 mm.

2 Sandwich type air tight door having size 7 ft x 3 ft with PUF insulation and (5+4+4)

rubber cord made from 18 gauge MS sheet and 50x50x6 mm angle fixing

frame duly hot dip galvenized with two coat of epoxy paint for air washery (

per unit 4 door)

3 Inspection Window Having Size 3 Ft X 2.5ft Made From 18 Gauge Ms Per Unit 1 nos

Sheet And 50x50x6 Mm Angle Fixing Frame Duly Hot Dip Galvenized With

Two Coat Of Epoxy Paint For Air Washery

4 Bird screen louvers with frame of the air washery system for stage-i units at (Per Unit 14 nos

WTPS ( approx size 1270*1680*180 mm) screen)

5 Air washery internal piping consists of MS - 'c' class heavy duty main (Per Unit 2 nos)

header pipe size 8 inch diameter with welded forged coupling suitable for

inch diameter removable stand pipe

6 GI class 'b' removable stand pipe having size of 2 inch diameter with 3/8" ( Per Unit

welded coupling /socket suitable for brass female spray nozzle for air nos) (1 header

washery 16 nos)

7 Brass female threded spray nozzle suitable for 3/8" dia coupling /sockets ( Per Unit

provided with stand pipe for air washery nos)

8 Gi inlet duct damper made from 18gauge GI sheet having various approx. (Per Unit

Size (66*59‟‟, 38*43”, 58”*43”, 58”*64”, 58”*64 damper)

9 Volume Control Double Deflection Type Air Grill Made From 18swg Hot Dip Per Unit 30 nos

Galvanized GI Sheet Duly Powder Coated Having Approx. Size

(965*200(15 Nos) , 1140*370 (15 Nos) Per Unit

10 Volume Control Double Deflection Type Air Grill Made From 18swg Hot Dip Per Unit 30 nos

Galvanized GI Sheet Duly Powder Coated Having Approx. Size )525*225

11 Supply of 20 gauge galvanized GI sheet As per

requirement

12 Supply of hot deep galvanized MS angle size 50 mm x 50 mm x 5 mm As per

requirement

13 Supply of fan & motor pully along with belt &belt guard for 2,00,000 CMH. Per Unit 2 Set

[B] For Work Portion:-

 For Item sr no 14, Complete removing of existing damper and replace the same with

new supplied spares will be in party‟s scope.

 For Item Sr no 15, Complete Removing of existing Door and replace the same with new

supplied spares will be in party‟s scope.

 For Item Sr no 16,Complete Removing of existing Inspection window and replace the

same with new supplied spares will be in party‟s scope.

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

 For Item Sr no 17, Complete Removing of existing Bird screen louvers and replace the

same with new supplied will be in party‟s scope.

 For Item Sr no 18, Complete Removing of existing Piping with stand pipe and nozzle

and replace the same with new supplied spares internal piping with removable stand

pipe and threaded nozzle.

 For Item Sr no 19, Complete Removing of existing 5 nos Duct damper per unit &

replace the same with new supplied spares will be in party‟s scope.

 For Item Sr no 20, Complete removing of existing Volume control double deflection

type air grill and replace the same with new supplied air grill will be in party‟s scope.

 For Item Sr no 21, installation of new duct or dismantling of damaged ducts &

Replacement/ Repairing of same by new GI Sheet, self-tapping screws & MS angle etc

will be in party‟s scope.

 For Item Sr no 22, Complete Removing of existing Fan & Motor PULLEY and replace

the same with new one along with belt alignment & Installation of belt guard will be in

party‟s scope.

(01) SCOPE OF CONTRACTOR:

1. This is complete job work. Hence any scope of work/materials, which is not for this job,

is in the scope of party. No extra charges will be given for the same.

2. Contractor shall have to supply required fitting accessories having hot dip Galvanized

material e. Angle, channels, Nut-Bolts, Tie rod, Fixtures, Supports etc as per site

requirement

3. Party shall have to arrange transport the material from main store to work area at

contract rate only complete loading unloading will be in Party‟s scope.

4. After completion of work, contractor has to credit scrap material at Main Store as per

instruction of EIC.

5. Various consumable likes welding electrodes, industrial gases, Grinding wheels, cotton

waste, wire brush etc. shall be arranged by contractor at their own cost only.

6. Tool-tackles required for subject work like Welding Machine, Oxy-acetylene Cylinder,

Cutting Torch, Press for bending the plates, Grinding Tools, chipping hammer etc. shall

be arranged by the contractor at their own cost only.

7. All scaffolding work with material is in party‟s Scope.

8. All safety/PPEs like helmet, safety belts, goggles etc. required during work at site

9. Party has to carried out all civil work for dismantling and erection of PVC Eliminator

without any Extra cost.

10. All material including steel material, Civil work material are is in party Scope.

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

(02) SCOPE OF GSECL:-

Following items will be supplied by GSECL Free of Cost for this work.

1. Electricity, air and water supply will be providing at single point.However, whenever

electricity connections are needed by the contractor, they shall have to mandatorily

furnish the complete details of their equipment‟s in writing (citing work order number), to

carry out the tendered work. This is a MUST.

2. Workshop facility will be providing for minor machining/modification work only.

3. Storage space/shed to be provided near the tower.

4. Anything not mentioned there in shall be treated in scope of the contractor.

5. Accommodations for labor and supervisory staff to be provided if available as per

6. Canteen facility for workmen shall be provided on chargeable basis.

(03) SPECIAL TERMS & CONDITIONS :-

1. Contractor shall have to start the work immediately after clearance given by

Corporation.

2. Party has to ensure that the work shall be completed within time and with quality. If

work is repeated by any menace, party has to carry out the same at free of cost.

3. Test Certificate: Bidder shall have to submit the relevant material test certificate and

chemical composition certificate along with supply issued by OEM

4. Time Limit:

FOR Supply

Time limit for supply of material is 06 (Six) months from date of issue of LOI

Time limit for Complete work in One Air washry system will be 30 days.

For complete the all 3 air washry, work will be require to be complete within 90 days.

(Isolation will be available as per site requirement)

5. Validity of work order: Validity of this contract is 24 month from the date of the issue

of work order.

6. Mobilization: Contractor shall have to mobilize sufficient resources within 7 days

during upon instruction given either by telephonically/Email/Post to commence the

7. Payment Terms: Party has to accept payment terms as per GSECL rules only i.e. as

per actual work done. NO ADVANCE payment will be allowed.

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

For Supply: Party shall have to accept GSECL Payment Terms and Conditions

i.e. 90 % amount of supply part on receipt of Material as certified by EIC and raise the

invoices/bills accordingly. As per A/T conditions, amount of GST and applicable cess

will be kept under retention till submission of documentary proof of payment of GST or

till reflection of payment of GST pertain to respective bill amount in GST Return for

concern Order after due verification.

The Further 10% shall be released after successful erection, of supplied materials

after due certification by the concerned GSECL Engineer in-Charge.

For Work: Payment will be made as per actual work done only after taking joint

measurement and the contractor will be Paid 100% amount of actual work done on

satisfactory Completion of jobwork.Payment will be released within 30 days from

receipt of recorded bill in all aspects .However amount of GST and applicable Cess

Will be kept under retention till Submission of Documentary Proof of Payment of GST

or till reflection of Payment of GST Pertain to respective bill amount in GST Return

after due Verification

8. Penalty (Supply+ works) : If the work is not done as per specification given by the

Corporation in stipulated time in all respects, the penalty will be levied as per

Corporation's rules.

Supply: In all the total delivery Period should not exceed as per above Clause of Time

limit however if the goods are not delivered in time without any reason beyond control,

Penalty at 0.5%Per week or part thereof subject to a maximum of 10% will be levied

on end cost of undelivered material.

Work: Any delay that may take place in work activates beyond contractual cutoff

date/Stiputed period i.e as per above Clause of Time limit in the order shall be

subjected to penalty(notliquidated damage) at the rate 1/2 %of the week contract or

part thereof Subjected to a maximum of 10%of the value of work portion.(i.e End Cost

including taxes & duties).

9. Performance guarantee: The firm shall offer a guarantee for a period 12 months from

date of commissioning or 18 months from the date of receipt of material whichever is

earlier towards poor workmanship/ faulty design & any Manufacturing defects. Party

shall have to pay PBG amounting to 5 % of order end cost value in form of bank

guarantee or by DD for satisfactory performance till completion of guarantee period.

10. Agreement: As per Corporation rules you have to enter in to an agreement on stamp

paper ofRs. 300/- with the Corporation in the prescribed form. The cost of the stamp

paper shall be borne byyou, immediately after receipt of order.

11. Contractor shall comply with the Factory Acts, Labour Laws and Safety Laws in force

andAmended From time to time.

12. No extra charge or price escalation will be given during completion of time limit of work

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13. The Corporation reserves the right to carry out this work by another agency in case

ofpoor/slow progress of the work and expense incurred will be recovered from the party

14. Corporations general terms & conditions are also applicable to this work order.

15. QUANTITY OF WORK: The estimated quantity of work given in Schedule `B is purely

based on assumptions. Any of the items may be deleted completely or quantity may

vary on either side depending upon the condition of the boiler and availability of item

and spares but in any case on GSECL`s description.

16. Contractor shall have to mobilize their manpower within IMMEDIATELY after instruction

of EIC.GSECL will complete the work by deputing other agencies if the progress /

quality of works are not found satisfactory at the risk and cost of contractor.

17. You shall have to engage sufficient man power (round the clock also) so that the entire

work is completed in the stipulated time only.

18. Contractor has to handle the GSECL equipment / tools / tackles carefully otherwise the

cost of damage / shortage will be recovered from the party‟s bill.

19. Contractor has to follow all labour laws and safety rules as per GSECL procedure.

20. Accommodation at GSECL guest house / hostel. Quarters will be provided if available

and on chargeable basis as per GSECL rules. Contractor has to appoint supervisor to

supervise the work and to follow the instruction givenby GSECL on round the clock

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist:

Kheda -388239 Ph: 91-2699-235522 Fax: 91-2699-

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018

Certified Power Plant

Pre-Qualifying Criteria (Pre-qualification Condition)

SUB: Supply and installation of various spares of air washry system of 2,00,000 CMH installed

at TMD-1 Stage-1 Units at WTPS..

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill

the following Qualifying Requirements:

A. Technical qualification criteria:

1) 1 The bidder should have executed / completed similar works during the last seven (7)

years in Government / semi government / state electricity board / private limited

company / public limited company / IPP, as on last date of the month preceding the

month of publication of tender, having minimum contract /order values as indicated

a. One order of value not less than the amount equal to Rs.

b Two orders, each of value not less than the amount equal to Rs.

c Three orders, each of value not less than the amount equal to Rs.

Similar work means –“Supply and installation of various spares of air washer system/HVAC

system/ A/C Plant/ Package AC ".”

i). The word “Executed" mentioned above means that the bidder should have achieved

the criteria specified above, even if the total contract is started earlier and/or is not

completed/closed.

ii) In case of orders under execution, the value of work executed till the date of Techno

commercial bid opening duly certified by bidder‟s client shall be considered

B. Financial qualification criteria:

The Average Annual Turnover of the bidder, shall not be less than Rs

during the preceding three (3) financial years as one date of Techno-Commercial bid

1) Net worth of bidder shall not be less than 100% of the bidder‟s paid up share capital

as on the last day of the preceding financial year. In case the Bidder meets the

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requirement of Net worth based on the strength of its Subsidiary (ies) and/or Holding

company and/or Subsidiaries of its Holding Companies wherever applicable, the Net

worth of the Bidder and its Subsidiary (ies) and/or Holding company and/or

Subsidiary (ies) of the Holding Company, in combined manner should not be less

than 100% of their total paid up share capital. However individually, their Net worth

should not be less than 75% of their respective paid share capitals.

New worth in combined manner shall be calculated as follows:

Net worth (combined)= (x1+x2+X3)/(y1+y2+y3) X 100, where x1, x2, x3 are individual

net worth which shall not be less than 75 % of the respective paid-up share capitals and

y1, y2, y3 are individual paid up share capitals.

2) In case the bidder is not able to furnish its audited financial statements on stand-

alone entity basis, the unaudited unconsolidated financial statements of the bidder

can be considered acceptable provided the bidder further furnishes the following

documents for substantiation of its qualification.

 Copies of the unaudited unconsolidated financial statements of the bidder

along with copies of the Audited consolidated financial statements of its

Holding Company.

 A Certificate from the CEO/CFO of the Holding Company, stating that the

unaudited unconsolidated financial statements form part of the Consolidated

Annual Report of the company.

3) In cases where audited results for the last preceding financial year as on the date of

techno-commercial bid opening are not available, the financial results certified by a

practicing Chartered Accountant shall be considered acceptable. In case, Bidder is

not able to submit the Certificate from practicing Chartered Accountant certifying its

financial parameters, the audited results of three consecutive financial years

preceding the last financial year shall be considered for evaluating the financial

parameters. Further, a Certificate would be required from the CEO/CFO, stating that

the financial results of the Company are under audit as on the date of Techno-

commercial bid opening and the Certificate from the practicing Chartered Accountant

certifying the financial parameters is not available.

Note for point No.1, 2, 3&4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed to

them as per Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid-up share capital and free reserves.

Free reserve means all reserves credited out of the profits and share premium

account but does not include reserves credited out of the revaluation of the assets,

write back of depreciation provision and amalgamation. Further, any debit balance

of Profit and Loss account and miscellaneous expenses to the extent not adjusted

or written off, if any, shall be reduced from reserves and surplus.

Other requirements:

1) Bidder should have a separate valid GST registration number and PAN Number.

2) Copy of P.F. code & P.F. Registration certificate from the appropriate provident fund

authorities.

3) Labour License for Labour Contract: The contractor on getting the work order but before

starting the work shall have to furnish the copy of Labour License under the Contract

Labour (Regulation & Abolition) from the appropriate authorities. Also required workman

group insurance policy covering labour engaged, if applicable.

4) The bidder must submit performance certificates or satisfactory work completion

certificates (issued directly by the utility) or Copy of Processed Final Bill of the executed

/ submitted PO from the utility. Bidders shall be required to submit all the documents, in

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support of Technical QR (Such as copies of Purchase orders/work orders / Contract

Agreements, Client Certificates, etc),shall be digitally signed by the Specified Third-

party inspection Agency (TPIA) empaneled / approved by GSECL.

5) The bidder must submit Average Annual Turnover and Net worth Certificate in support

of Financial QR, duly certified and verified for authenticity from Independent Statutory

Auditor of their company / Practicing Charted Accountant/ C.A. Firms / TPIA (Third-

Party Inspection Agency) empaneled / approved by GSECL along with copy of Annual

Audited Accounts of last three years.

6) Tender fee & EMD will be applicable as per NIT.

7) Bidder has to mandatorily submit their valid ESlC registration certificate wherever ESlC

is applicable. ln cases where ESlC is not applicable, or where the bidder is required

to engage workers/ Employees who are not covered under the ESlC scheme, the bidder

shall mandatorily submit a valid Employees‟ compensation insurance Policy covering

such workers/ Employees, in accordance with the applicable statutory provisions.

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist:

Kheda -388239 Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018

Certified Power Plant

Name of Supply and installation of various spares of air washry system of

Work: CMH installed at TMD-1 Stage-1 Units at WTPS.

RFQ No: 77682M

GENERAL CONDITIONS OF CONTRACT

1. The contractor shall at their own expense make all necessary provision for housing

water supply and sanitary arrangement for their employee as well as for works and shall

pay direct to the authorities concerned all rates and taxes.

2. The contractor shall make their own arrangements for the necessary approach road, for

transport of their materials and be responsible for the Compensation on account of

damage to crop on Corporations‟ property.

3. All the royalty charges octroi other duties will be paid by the contractor and no extra

could be claimed on this account.

4. The organization will supply articles at the place and rates mentioned in schedule „A‟ of

Tender form.In case of the materials issued either through or with the recommendation

of this organization it will be absolutely necessary for the contractor to maintain a correct

and honest record of the daily consumption of the said materials/with inside particular

reference to the work during the day.

The Engineer-in-charge of this department or his authorized agent shall have the right to

inspect and check the stores containing these materials and the account for these

materials shall be presented for inspection whenever asked for by them. Every facility

shall be afforded by the contractors for all these inspections Engineer-in-charge will

supply the materials in any quantity as deemed fit.

5. Godown of sheds hired or constructed for storage of controlled materials and more/

particularly of cement shall be such as would prevent the materials from getting

damages in any way.

6. It will be absolutely incumbent of the contractors to have on the site of work only such of

the materials as have been dully passed by the Engineer-in-charge Materials that have

been rejected must on no account be allowed to remain on the side and in spite of

written order to do so any such rejected material is on the site beyond a period of

hours, notice the Engineer-in-charge shall have the right to remove it at the risk and cost

of the contractor and even destroy it.

7. It must be distinctly understood that the conditions of the contract and of claims in

respect of extra work will not be allowed, unless the works to which they relate is clearly

without the spirit and meaning of the specifications or unless such work are ordered in

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RFQ- 77682M Page

writing by the Engineer-in-charge and claimed for in specified manner.

8. On completion of the work, the site shall be cleared by the contractors within the

stipulated period, and ground brought to original state and they shall not be entitled for

any extra claim on this account.

9. DAMAGE CAUSES TO WORKS:

The work whether fully constructed or not, and all materials, machinery plant tools,

temporary building and other things connected there shall be at the risk and in the sole

charge of the contractor until the works have been delivered, completed to the Engineer-

in-charge and certificate from him to that effect obtained until such delivery the

contractor shall at their own cost take all the precautions reasonably necessary to keep

all the aforesaid works materials machinery, plant, tools, temporary building and other

things connected with the work, free from any loss or damage and in the event to the

same or any part there of being lost or damage shall from with within possible speed,

reinstate and make good such loss or damage at contractor‟s own cost.

10. Supply of controlled articles will be invariably recommended after the actual

requirements have been carefully scrutinized. In the event of any such materials

remaining in surplus in charge of the contract, on account of some modifications either in

the design or changes in construction or any other reason will be returned to the

department.

11. There will be generally no objection on the component parts of the works being given

over to responsible sub contractors but it must be borne in mind that this department

would under no circumstances recognize these sub contractors and responsibility of

executing the work in accordance with the condition of the contract will entirely rest on

the main contractors. The main contractors will therefore always have the very

responsible member preferably a technical hand, present on the works with power to

sign all work order issued on the site of work and to take requisite actions in the interest

of very efficient execution of works.

12. With a view to ensure rapid progress on the works purchaser may store at work sites

certain quantities of the materials such as cement etc. and it will be incumbent on the

tender to purchase these materials, at the rates mentioned in schedule „A‟ of tender form

for supply of necessary articles, all necessary help will be tendered but in must be clearly

understood that the purchases does not accepted and responsibility for the delay that

may be cause in their supply on account of circumstances beyond the purchaser‟s

13. Contractor will be asked to present the sample of materials and the approved sampled

will be preserved at the site of work and no change in the approved sample will be

allowed without the written permission of the Engineer-in-charge.

14. Contract will have to communicate the name of his authorized agent who shall be

presentation the works and shall be authorized to sign the materials requisitions receive

instruction given verbally, or on the order book on behalf of the contractor.

15. The materials issued to the contractor as per schedule „A‟ of the tender shall not be

removed from the work and all surplus material at the end of the works which is

considered serviceable shall be returned to the organization even the unserviceable

material shall be removed only with the prior permission to the E.E. in writing.

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16. The contractor will have to sign the conditions of the contract and execute the

agreement, send the list of previous works executed solvency certificates and pay up the

security deposits, failing to that the tender will be rejected and earnest money deposit

will be forfeited. The value of the stamp paper and stamp duty charges shall be borne by

the contactor.

17. The contractor must arrange for all transport of materials weighting of material issued at

department stores and all such cost include in the rates of schedule „B‟.

18. The competent authorities can delete to any items in the schedule „B‟ of the tender order

if they feel that the items is not essential to be executed.

19. A schedule of quantities is included in the tender document it shall definitely understood

that the Corporation does not accept any responsibility for the correctness or

complication of this schedule-B. The tender documents shall be written legibly and free

from grouser, over written on conversion of figures correction where unavoidable shall

be made by crossing out initialing dating and rewriting both in figures and in words in

case of my discrepancy in figures the price quoted in words shall prevail.

20. This notice to tenders shall form a part of the contract.

21. The entire work is to be completed within the stipulated time limit from the date of work

order. The contractor will not be eligible for any extra for the idle period of work or

waiting period that may be required to suit other considerations and no claim for

compensation on account of such will be considered. However in case or delay due to

circumstances beyond the control contractor either in date of commencement or due to

waiting during construction extension time may be considered for completion of work.

22. In case contractor is unable to account for full quantity of materials issued to him from

the department stores, recovery will be effected from him at cost rates or market rates

prevailing at the time of issue whichever is higher, plus 15% to cover Corporation‟s

departmental supervision charges for all material unaccounted for.

23. Bill shall be submitted by the contractor monthly on or before the date fixed by the E.E.,

for all works executed in the previous months.

24. SUPPLY OF WATER AND ELECTRICITY:

If possible water for construction purpose only may be supplied by the Corporation at

one point as decided by the Engineer & recovery for water charges shall be effected at

two percent of cost of time as executed in which the water supplied by the Corporation is

used as certified by the Engineer in charge Electric supply is required the contractor

shall be given Free of cost by GSECL. (Applicable to CIVIL WORKS only).

25. Should this tender be accepted, I/We have agreed to abide by and full fill all the terms

and provision of „Tender and Contract of works‟ as applicable, and in default thereof, to

forfeit and pay to the Corporation the some of money due.

26. The work will have to be carried out in co ordination with other Agencies on the same

site on account of this in case the contractor has to stop or delay his works for same time

he will not claim anything extra only Corporation may consider to give suitable extension

in time limit if necessary on such account.

27. Any disputes arising out of the contract if not settled mutually, than the same shall be

settle by Gujarat Public Work Arbitration Tribunal act-1992.

28. Following clauses of this section are not applicable to this contract i.e.

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CIRCULAR – I

The following are the major obligations to be fulfilled by the Contractors as per the

Contract Labor (R&A) Act 1970 and rule mentioned there under:

1. License to be obtained before starting the Work where number of contract laborers in

Fifty or more.

2. Payment to contract laborers has to be made in presence of IRO/LWO. Wages rates for

contract laborers are applicable as per the terms and conditions of the license. The

contractor shall have to pay wages to workers as notified by Government of Gujarat.,

from time to time

3. Every contractor shall have to maintain the muster roll and wages register in respect of

his contract labor.

4. Every contractor is required to issue employment card, wages slip and attendance card

to their laborers.

5. The contractor has to maintain the register No. 13 containing details of contract labors

employed by him.

6. Earned leave register/ card as per the Factories Act. And Rules.

7. Other registers required under Contract Labor Rules and the Factories Act. And Rules.

8. Every contractor shall have to obtain insurance policy in respect of the contract labors

engaged by him to cover them under workmen‟s Compensation Act.

9. To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time.

10. Before starting the work as per the contract awarded to him, he should make

arrangement to enter into the agreement in the prescribed format on the stamp paper as

applicable. Before fulfilling the above requirement the contractor is instructed not to start

the work. The responsibility will be on his head in case he fails.

11. Contractor should posses separate P.F. code on their firm, name otherwise their offer

may must be considered.

All the contractors are informed to adhere to the rules and regulations applicable to

them, particularly in respect of the laborers engaged by them, the contractor not fulfilling

the obligations will not be allowed or continue with work/ not be held qualified to carry

out the work at TA-Galteshwar Dist. - KhedaPower Station.

CIRCULAR-2

It has been directed by our CO that, no new labor contract be entrusted to any agency

without getting prior approval from CO. Further the existing contract, on their expiry, may

not be extended without approval from HO, Vadodara.

In light of the instruction conveyed by HO, it is necessary to check up the following

documents of each and every contractor before awarding the contract to these

contractors. For preliminary checking of valid contractors, the following documents are

required to be checked by the concern DE/EE/SE. On their checking the same and by

recommending the number of labors, gate pass will be issued by the Sr. Security officer.

But before awarding and finalizing any contracts, following information must reach to

IRO for his confirmation.

1. The contractor should not allowed to engage fifty or more contract labors without

initiating to obtain the labor license under the Contract Labor Act from the Assistant

Commissioner of Labor, Nadiad (The same number i.e. fifty or more includes Supervisor

and other staff).

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2. Number of days of the contract should be informed first before allowing the contract to

start. The Contractor also must obtain group insurance under WC Act before starting the

3. The contract laborers must be paid minimum wages as per notification issued by

competent authority under the said Act from time to time upon issuance of Circular by

Chief Engineer, WTPS. The above instruction must be followed scrupulously to avoid

labour liabilities under Contract labor Act.

“GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation LimitedFactory

like Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the

following Safety Rules. Concern principle contractors are responsible for informing &

observance of these rules by their supervisors/contract workers as well as the

owner/supervisors/ workers of sub-Contractors engaged, if any, by them for the work

contract awarded to them. Prior to commencement of the work, Contractor shall have to

submit a written assurance on their letterhead to the concerned Sectional Head /

Engineer-in-charge that they have thoroughly gone through these Rules, have educated

their employees / workers of their sub contractor and will strictly observe the said Rules

while execution of work under work contract awarded to them. They will have to

indemnify the company for any loss or damage / accident / injury to the company‟s

property / employee or employee of their own in default of non - observing these rules.

1. Contractor should issue photo gate pass for their workers from GSECL Factory Manager

as per Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass

format as per Aadhar card /Election card id proof & to follow the gate pass issue

procedure through concern department EE & SE, Security Officer, LWO/IRO/DGM,

Factory Medical Officer, Safety Officer/Dy. Safety Officer & Factory Manager.

2. In case of emergency, temporary photo gate pass shall be issued by Security Officer

only for three days with prior permission of Factory Manager only. More than three days,

Permanent photo gate pass procedure shall be completed by contract agency for their

contract workers.

3. Certificate of Fitness of employment in hazardous process & operations in form no.33 of

Gujarat Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all

contractor workers before commencement of work & examination responsibility shall be

taken by contractor as well as concerned Head of Department .Pre-employment &

Periodical medical examination of contractor workers shall be carried out in form no.32

from GSECL Factory Medical Officer after every six (06) months of contractor with their

contractor workers. Contractor shall be fulfilled all health requirements before

commencement of work. After completion of medical examination in form no.32/33,

GSECL Factory Medical Officer shall be signed in contract worker gate pass procedure

4. If work executed outside factory premises, Principle Contractor shall be registered

compulsory under The Building & Other Construction Workers (Regulation of

Employment and condition of service) Act, 1996 and The Gujarat Building & Other

Construction Workers (Regulation of Employment and condition of service) Rules,

before execution the ”building or other construction work” means the construction,

alteration, repairs, maintenance or demolition, of or, in relation to, buildings, streets,

roads, railways, tramways, airfields, irrigation, drainage, embankment and navigation

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works, flood control works (including storm water drainage works), generation,

transmission and distribution of power, water works (including channels for distribution of

water), oil and gas installations, electric lines, wireless, radio, television, telephone,

telegraph and overseas communications, dams, canals, reservoirs, watercourses,

tunnels, bridges, viaducts, aqueducts, pipelines, towers, cooling towers, transmission

towers and such other work as may be specified in this behalf by the appropriate

Government, by notification but does not include any building or other construction work

to which the provisions of the Factories Act, 1948 (63 of 1948), or the Mines Act,

(35 of 1952), apply.

5. Contract worker gate pass will issue after completion of safety induction 3D animation

movie & Training record is to be maintained in IMS/OHSAS training format by TK

Office/LWO.

6. As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked

the issue PPE to contract workers as per nature of job, Form no.10 of lifting tools and

tackles, Driving license, Electrical contractor license, Electrical trade qualifications,

Safety induction training, SOP, supervisor qualifications etc. After fulfillment of all Safety

compliances, Safety Officer/Dy. Safety Officer shall be signed in Contract worker Gate

pass procedure format.

7. Work Contract shall be completed by principle contractor/agency/person who is awarded

the work order. Subletting of contract shall be allowed only if prior approval of Power

station chief before execution of work. Contractor/agency shall be submitted the entire

subletting contract documents with gate pass application through concern department

EE & SE, LWO/DGM, Safety Officer/Dy.Safety Officer & Factory Manager.

8. Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

Valid Electrical contractor License shall be submitted to concern electrical department

EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the time of apply gate

pass by agency/Contractor with latest renewal from Chief Electrical Inspector,

Gandhinagar- Gujarat. Electrical License photocopy shall be checked by Concerned

HOD of Electrical Department/Electrical Safety Officer/Dy.Safety Officer/ Safety

Officer/Factory Manager.

9. As per nature of job/work, Qualified supervisor (Diploma (Electrical/

Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be engaged by

contract agency & qualification certificate with experience certificate shall be submitted

to concern EE/SE/LWO/IRO/DGM/ Dy.Safety Officer /Safety Officer/Factory Manager at

the time of apply gate pass.

10. As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry

out the work on electrical lines and Apparatus, Contract person/worker possesses a

certificate of competency or electrical work permit, issued by the Appropriate

Government. That means, Electrical trade Qualification of contract worker/person like

ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect)

shall be submitted to concern EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety

Officer/Factory Manager at the time of apply for photo gate pass procedure.

11. As per nature of job/work & during capital overhauling work /Annual overhauling work

/24X7 round the clock work/major shut down work, Qualified Safety

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Officer/Manager/Supervisor (BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in

Industrial Safety) shall be engaged by contractor during dangerous

operations/dangerous works as well as day to day dangerous activities, safety

supervision, tool box talk, Safety awareness programme, SOP preparation with hazards

& its control measures with each step , checking of lifting tools & tackles, hydra mobile

crane, Safety precautions, coordination with Safety Department etc.

12. License of driver shall be submitted with gate pass issue application as per nature of

vehicles & to follow the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment)

Rules,2016 as well as Gujarat Motor Vehicles rules,1989 & driver license shall be

checked every day by security shift in charge before entry in the Factory premises.

13. SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent

person as per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years

experiences. SOP will review & approve by concern JE/DE/EE/SE/Elect. Safety

Officer/Dy. Safety Officer /Safety Officer/Factory Manager before execution of work.

14. It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per

the job requirement. Do not work without use of required P.P.Es. Contractor is

responsible to provide standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked

standard/make in PPE issue format by concern JE/DE/EE/SE/Safety Officer/Factory

Manager. Personal Protective Equipments / Safety Gadgets suitable to give sufficient

protection against hazards involved in their work / job to their staff, as per the job

requirement and insist / enforce their workers to put on the same while at works.

The ongoing work is liable to be stopped at any time if your contract workers/staffs found

working without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/

ANSI approved only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety Shoes,

Safety Helmet, Safety goggles, Mask & Reusable Ear plug, hand gloves to their

workers/supervisor compulsory & it will check by concern section HOD & Dy. Safety

Officer /Safety Officer at the time of gate pass procedure.

Quality of PPE shall be approved from Safety Officer as per Indian Standard and

International Standard before executions of work or at the time of gate pass apply

procedure.

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List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or during

fall of person from height. YellowColour helmet is

used for contract worker with agency logo.

Safety Goggles/welding For protection of eyes against flying particles / dust,

goggles/ chemical splash chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in

high noise level area.

Chemical suit/Gas tight suit For body protection against chemicals, oils, sharp

/Fire proximity suit/FR Boiler edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp

edged objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp

Oil/Chemical/water/heat/ edged objects, heat, hot metals/objects, electricity

Electrical resistance etc. etc..

Safety Belt(full body hardness For fall prevention while working at heights or in depth,

with double lanyard & shock working in vessel or in confined space.

absorber) / Rope / Life line /

Fall arrestor etc.

Dust Mask/Respirator with Protection of respiratory system against dust.

valve(FFP2)

Chemical Cartridge Protection against toxic chemical fumes /

Respirator with full face mask gases/vapors/dust etc.

type A2B2E2K2

Trolley mounted Air line Working in oxygen deficient zone or confine space

respirators with full face mask area

Portable Single gas detector Working in hazardous storage/process area

like Chlorine, Ammonia,

Hydrogen, etc

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of

( LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from

(one) feet distance before starting the any electrical

Auto darkening welding The new auto darkening welding helmet combines

helmet (EN 379 & EN 175 legendary Speed glass quality and auto darkening

Level-B) with PAPR as per technology with an innovative wide-view grinding

EN 12941:1998, class TH2 visor to give welders an all-in-one solution for more

and AS/NZS 1716 flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter

which removes particles from the air. The unit

provides a constant airflow independent of filter

combinations and clogging. The unit can also be

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RFQ- 77682M Page

unit supplies air to the head top via the18connecting

breathing tube. The airflow creates a slight positive

15. All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and allotment of

PPE list shall be submitted to Safety Officer, Wanakbori on his letter head as per below

mentioned format by Contractor before commencement of work through concerned

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Work order no.

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr Na De Name Name of IS Make Q Unit Dat Receivi

. me sig of PPE :Cod of ty e of ng

N of nat Section e no. PPE issu signatur

o wor ion under of e e

kers work PPE

Safety Nos

0 Helmet .

1 Safety Nos

goggles .

Reusable Pair

Dust Mask Nos

Safety Pair

16. Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet

of all contractor workers at entry gate of Factory Premises & shall entered contractor

workers with Safety Shoes & Safety Helmet with photo ID Gate Pass.

17. Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all

contractor workers on daily basis.

18. During the work execution, one trained & competent supervisor of agency should always

remain present at work site. Concern JE/DE of GSECL shall be supervised the contract

work as per SOP .

19. Approved NABL laboratory calibration certificates of

electrical/mechanical/Civil/C&I/Environment survey/Chemical etc measuring /testing

equipments/instruments which are used during contract work shall be submitted before

starting the work & shall be checked by concern JE/DE/EE before starting work & it‟s

record shall be maintained in concern section.

20. The contractor shall take all the required safety measures prior to commencement of

work on dangerous substances, machineries or area at which cautionary notice is

displayed and obtain “Line Clear” or “Work Permit” through the concern Department /

Section JE/DE and shall be informed to concern section JE/DE for closed/ returned after

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completion of work.

21. Safety talk/Safety work instructions shall be given to contractor workers by concern

JE/DE regarding hazards of specific work, risk & it‟s control measure (mentioned in

HIRA) before starting the job work and records shall be maintained for each & every job

22. Display Safety instructions shall be strictly followed by all workers who are working in

factory premises.

23. Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room &work related Chemical information shall be taken by contractor &

contractor workers from Concern EE/Chief Chemist before starting of chemical handling

24. The contractor shall be checked & securely covered or securely fenced any opened fixed

vessel, sump, tank, pit or opening in ground or in floor which, by reason of its depth,

situation, construction or contents ,is or may be a source of danger before starting the

work each & every days or after interval/recess. Contractor supervisor shall be informed

to concerned HOD regarding any unsafe conditions.

25. Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses,

mobile phone etc are to be strictly followed by all workers who are working in factory

26. Prior to carrying out welding, gas cutting, furnace heating or any other hot work job,

remove all the inflammable material lying at or nearby worksite or cover it properly by

suitable protective covering. Also, special care shall be taken before carrying out such

job & see that all possible contributing factors to set fire shall be removed / vanished

prior to commencement of the work. Advance intimation shall be given to concerned

section / fire section to commence the work in fire prone areas. They should also keep

ready all the First Aid Fire Extinguishers / equipments& fire extinguishing media /

material like sand / water buckets or other appropriate equipment at such place.

27. While carrying out work in confined space or inside vessel, obtain necessary “Confined

Space / Vessel Entry Permit” from concerned department prior to commencement of

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall

be used. For taking care of the persons working inside the confined space / vessel, a

supervisor / person capable to keep continuous watch on person(s) working inside,

assist them in case of emergency or arrange to get immediate outside help, shall remain

present at entry point. Use full body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants /

passers etc shall remain available near entry point or the entry point shall be cordoned

by a barricaded tape with a cautionary notice. After completion of the works, all the lids /

covers / grills / grits opened, shall be re-fixed / re-placed in the original position as it were

prior to commencement of the work and leave the work place in safe condition in all

respect, so as to prevent accident to fellow workers.

28. The contractor shall see that he / his persons do not work on or block (by stacking

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material, spare parts, tools-tackles, equipmentsetc), any passages / walkways /

gangways / aisles / staircases / ladders / lifts or any other approaches / roads leading to

plans or its auxiliaries, on which there is traffic movements or possible traffic movements

in case of emergency. Such passages are meant for safe escape in the event of

emergency. If it is utmost necessary to carry out work in such area with blocking of

passage, prior permission of Competent Authority or the Engineer-In-Charge shall be

obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading

tape & display suitable caution notice or keep a person to restrict / divert the traffic on

this route through other safe passage.

29. Prior to use power / electrically operated hand tools / equipments / machines / gadgets

like welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it

only if it is found safe to use. Do not use defective, unsafe or improperly maintained

equipments.

30. The electrical power supply required to run such equipments shall not be taken directly

at their own but shall be obtained through concerned Electrical Maintenance

Departments or their authorized persons or under their observations / guidance only. The

Electrical Section shall provide temporary electrical connection up to contractor‟s Mains

Board on which it is compulsory to install mains switch, ELCB & fuses of adequate

capacity. All such equipments shall invariably be earthed adequately to prevent electrical

shock, sparking, short circuit etc. Power cord to be used shall be of adequate capacity,

without any joint & shall consist of earth wire also. Hence, it is necessary to use

adequate capacity 3-wire power cord for single & 5-wire power cord for three phase

power connections. The plugs, receptacles, pins, holders etc shall be of adequate

capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during

work execution shall be of standard make & bear ISI certification mark on it. The

consumables like welding electrodes, grinding wheels / discs etc which has specific

prescribed life span shall not be used in any case if its expiry date is over.

31. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors,

liquids, dusts, or residues may be present in Gas Based power plant and list of tools and

tackles shall be submitted with technical bid. Non-Sparking Non-Magnetic electrical hand

tools and tool kits shall be checked by JE/DE before commencement of Electrical work.

32. Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile

crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or

any fixtures), it shall be checked and used only if found safe to use. Also, ensure that

these are tested, examined & certified in form no.10 by Competent Person as per the

Factory act-1948 & Gujarat Factories Rules and its validity do not expire. Further, it shall

be fixed properly and firmly prior to lifting the weight. Valid Test certificate of all Lifting

machines used by Contractor to be submitted to Dy.Safety Officer/ Safety Officer

before commencement of work through concerned EE/SE.

33. Metal Scaffoldings to be used for working at height shall be of adequate size & capacity.

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Obtain the work permit when working at height. While climbing on such scaffolding or

working on any structure at height, use of full body safety belt /full body hardness with

double lanyard & Fall arrestor & Helmet is compulsory. It is also necessary to fasten

chinstraps of the helmet.

34. Contractor or their employee shall not interfere in day-to-day routine plant activities /

works except the work assigned to them, shall not loiter in the areas other than their

work jurisdiction, as well as shall not temper / operate / touch the

machineries/equipments/auxiliaries with which they are not concerned. Also, the

contractor shall strictly instruct their staff for not to sit or take rest at/near/below running

plants, auxiliaries, systems or any place which is risky, hazardous & prone to accident.

35. The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen,

Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2etc shall be handled safely taking

due care. To handle / shift such cylinders a special trolley /cage meant for it must be

used but in no case it should be rolled.

36. In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour

generated area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall

be provided on each vehicle by party/agency and it will check by shift security in charge

before entry of vehicles in the factory premises.

37. No women or young person shall be employed or permitted to work in Lead-compound

area like battery room etc. as per schedule VI of GFR

38. No women or young person shall be allowed to clean, lubricate or adjust any part of a

prime mover or of any transmission machinery while the prime mover or transmission

machinery is in motion. Examination or operation of motion machinery shall be made or

carried out only by a specially trained adult male worker wearing tight fitting clothing as

per section 22 of factories act

39. In all risky job, before start the work, contractor should obtain General Safety Work

Permit through concerned section from Shift –in-charge well in advance.

40. In case of noticing smoke or fire during their work execution, they shall make immediate

efforts to extinguish / control it and simultaneously inform the Fire Station Mobile No as

well as Station Fire Officer or Emergency Control room no which is displayed at

prominent place of factory like Main Security Gate, All unit control room, Canteen area,

Safe Assembly points, Fire Station, All security gates, Occupational Health Centre.

41. In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No.

21&ANNEXURE may be obtained from concerned section or Dy.Safety Officer/Safety

In case of any electrical accident, it shall immediately be reported to Electrical Safety

Officer through concern Sectional Head / Engineer. The prescribed Electrical accident

form no. A as per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat

Factories rules shall be filled up by concern department JE/DE with written consent of

contractor. The Form may be obtained from concerned Electrical section or Electrical

Safety Officer. Electrical accident investigation shall be carried out by Electrical Safety

Officer with Factory Manager.

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After any reportable accident, Contract agency shall be submitted the fitness certificate

of injured person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety

Officer/Safety Officer/Electrical Safety Officer then after injured person may allow for

42. For any incident occurred but have no injury to any persons should also reported as per

GSECL format and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.

43. Safety penalty shall be imposed against Offences by contract workers: If any

contract worker worked in a factory contravenes any provision of Factories act or any

rules or orders made there under ,imposing any duty or liability on workers,

contractor/agency shall be punishable with fine which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working Rs.1000/- per day

at height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not Rs.750/- per person

registered.

(iv) Welding work without flashback Rs.1000/- per set

arrestor/double gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per equipment

(vi) Work without qualified Supervisor as per Rs.1000/-per day

nature of job like mechanical, electrical, civil,

C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / Rs.2000/- per equipment

tackles (like C.P.Bs., Hook chooks, winch,

forklift, mobile crane, EOT crane etc) & its

attachments (like D-shackles, slings, U-

clamps, Eye bolts or any fixtures) in Form

No.10 of Gujarat Factories Rules,1963

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without

anchoring in hook/line line

(x) Work without 24 Volt supply in Confine space Rs.3000/-per person

(xi) (a) Grinding machine used without safety Rs. 500/- per equipment / per

guard / machine guard set

(b) Unsafe welding machine like open body,

Knob without insulation, connection

without lug

(c) Damaged welding cables/gas pipelines

(d) Welding work doing without welding

(e) Electrical supply without 3 pin plug/

Industrial Plug

(f) Use of damaged electrical wire for lighting

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/ equipments

(g) Use of lighting lamp without cage

(h) Use of open halogen tube

(i) Use of damaged PPEs/use of non

standard PPEs

(j) Unsafe lifting and handling of gas

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Safety

Officer/Electrical Safety Officer and Factory Manager/Occupier, if they will observed any

safety violations as per CO circular/statutory requirements then they must imposed

Safety Penalty through office note directly against contract workers/ contract agency and

Office note process through proper channel to concern Section head and Account head

for recovery purpose. Photograph/CCTV camera footage is to be put up with penalty

note by imposed individual officer.

44. Contractor will damage any fire equipments or property or machinery in factory during

execution of work, total damage cost will be recovered from Contractor RA bill and

recovery Office note put up by concern HOD.

45. All the relevant labour and industrial laws shall also be followed compulsorily.

46. After completion of work, cotton waste, grease, oil, unused material, welding rod pieces,

scrap etc. are to be removed by contractor and scrap shall be deposited to scrap yard of

Main Store.

47. For performance evaluation of contractor, safety factors of work accident, fire incident &

near miss accident will be considered. Steps can be taken to review the job assignment

up to cancellation for negligence.

48. Over & above these, contractor shall have to follow all the safety requirements /rules &

regulations / norms and legal provisions laid down in various statutes. Particularly the

provisions of The Factories Act-1948 & the Gujarat State Factories Rules-1963

(Amended up to date), The Electricity Act-2003 & rules, BOCW Act/Rules shall be

followed strictly. The contractor shall also obey the rules / regulations / instructions of the

local Competent Authority for safety & health requirements.

49. The above rules shall be scrupulously followed and where required, Contractor

/contractor workers may contact to the Dy.Safety Officer/Safety Officer/Electrical Safety

Officer in case of any ambiguity or needs further guidance in this regard.

GENERALCONDITION AT CONTRACT

1. “Contract” means the documents forming tender and the subsequent agreement that

may be entered in to.

2. “Work” or “Works” means the work related to the subject mentioned in tender.

3. Contractor” means a firm or an individual undertaking these works or offers the rates for

this work.

4. The general rules and regulations of the GSECL for tender and contract for works will

apply to the extent of the same and not modified herein. The contractor is deemed to

have gone through and considered to be fully aware of the conditions mentioned therein.

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5. Earnest Money Deposit:

Tender should be submitted along with Earnest Money Deposit (EMD), without which

tender is liable to be rejected.

The exemption in payment of EMD shall be given under following clauses.

1. Micro & small-scale enterprises which participate directly in tendering process for

the product which they are manufacturing / service which they are providing and

have Udyam registration for items / service under procurement.

2. Start-ups which participate directly in tendering process for the product which

they are manufacturing/ service which they are providing and re-cognized by

DPIIT under the Start-up India Program and has obtained Udyam registration.

3. Organization which has registration certificate for the manufacturing product of

the tender, from Gujarat KhadiGramodyog Board or Khadi and Village Industries

Commission (K.V.I.C) or Commissioner of Cottage Industries.

4. Board/Corporations/PSUs of the Central/ State Government for their own

manufactured items.

5. State Government recognized organizations like (i) organizations for blinds,

dumb and deaf, disabled, mentally disabled persons; (ii) women's self-help group

recognized by Gujarat Livelihood Promotion Company; which participate directly

in tendering process for the product which they are manufacturing / service which

/they are providing.

6. Security Deposit:

It is mandatory to submit security deposit before order placement. Contractor shall have

to pay security deposit of 5% of contract value within 10 days from the date of letter of

intent. Such security deposit will be payable either in D.D./ Bank guarantee. Bank

guarantees from scheduled/ nationalized banks will be acceptable if the amount of

security deposit payable exceed Rs 5000/- . The bank guarantee will be excruciated on

the standard form prescribe by the corporation. In case of bank guarantees furnished/

submitted they should have clear one time validity till the completion of the order in all

respects and up to the expiry of the guarantee period from the date of work completion.

Bank guarantee for interim period will not be allowed. If by any reason the work period is

extended than contractor should undertake to renew the bank guarantee at least one

month before the expiry of the validity failing which GSECL will be at liberty to encash

If the full security amount is not paid immediately after the receipt of the letter of

intent, than the order will not be placed (at the discretion of the GSECL) and

without entering to any correspondence and this will be binding on the tenderer.

If the tenderer fails to pay the security deposit or defaults in execution of the

orders place or if GSECL suffers any financial loss due to this, then GSECL will be

liberty to adjust the amount of others orders of the same firms or by encasing the

bank guarantee.

Failure to deposit the S.D. will entail for failure of EMD and the contract shall be

treated as terminated. You shall not be, allow to start the work if, S.D. is not paid.

Any loss to the GSECL due to late start of the work because of the late payment

of S.D shall be contractor‟s liability.

SD will be accepted in form of Bank guarantees issued by ….

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[A] Any nationalized bank

[B] Guarantees issued by following banks will be accepted as SD/EMD for the

period up toDt:31.03.2026. The validity cut-off date In the GR is with

respect to the date of issue of Bank Guarantee irrespective of the date of

termination of Bank Guarantee.

1 Axis Bank 22 South Indian Bank

2 AU Small Finance Bank 23 Standard Chartered Bank

3 Bandhan Bank 24 Tamilnadu Mercantile Bank

4 Barclays Bank 25 Utkarsh Small Finance Bank

5 City Union Bank 26 YES Bank

6 CSB Bank. 27 Ahmedabad Mercantile CO-op. Bank

7 DBS Bank India Limited 28 NutanNagrikSahakari Bank Ltd.

8 DCB Bank 29 Rajkot NagrikSahakari Bank Ltd.

9 Equitas Small Finance Bank 30 Saraswat Co-Operative Bank Ltd.

10 ESAF Small Finance Bank 31 SBPP Co-Operative Bank

11 FEDERAL BANK 32 SVC Co-Operative Bank Ltd.

12 HDFC Bank 33 The Cosmos Co-op bank Ltd.

13 HSBC Bank 34 The Gujarat State Co-Operative Bank

14 ICICI Bank 35 The Mehsana Urban Co-Op. Bank

15 IDBI Bank 36 The Surat District Co-Op. Bank

16 IDFC First Bank 37 The Surat Peoples Co-Op. Bank Ltd.

17 Jammu and Kashmir Bank 38 The Kalupur Commercial Co-op. Bank

18 Jana Small Finance Bank 39 The Panchmahal District Co-Operative

19 Karnataka Bank 40 The Baroda District Co-Operative Bank

20 KarurVysya Bank 41 Baroda Gujarat Gramin Bank

21 Kotak Mahindra Bank 42 SaurashtraGramin Bank

In tender process, for L-1 Bidder Security Deposit will be charged as per table below.

Security Deposit

Category of the Unit Purchase Up-to Rs. Purchase of more

5 Lakhs than Rs. 5 Lakhs

Enterprises or Exempted 3% of order value

organizations which are

Exempted from paying

tender fee & EMD as per

procurement policy

For all other enterprises 5% of order value 5% of order value

7. The security Deposit/ Bank guarantee covering execution of the contract will be

releasedonly on successful execution of contract and on receipt of the “NO Objection

Certificate” from the Engineer In charge of the work.

8. Sublet or transfer of contract without prior written approval of G.S.E.C.L., will be treated,

as breach of contract and it will be punishable by forfeiting the Security Deposit as well

as termination of contract.

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9. The G.S.E.C.L. reserves the right to forfeit the S.D. in case of any breach of contract and

in case of disputes the decision of C.E., G.S.E.C.L Wanakbori T.P.S. shall be final and

binding and shall be acceptable to the contractor. If the contractor fails to start the work

as stipulated the EMD and the SD shall be forfeited.

10. The following are the major obligations to be fulfilled by the Contractors as per the

Contract Labor (R&A) Act 1970 and rule mentioned there under:

1 The contractor should not be allowed to engage fifty or more contract

labourerswithout initiating to obtain the labour license under the Contract Labour

Act from the Assistant Commissioner of LabourNadiad (the said number i.e., fifty or

more includes Supervisor and other staff.)

2 The contractors shall have to obtain group insurance under Employee‟s

Compensation Act before starting the work.

3 All Contractors shall have to make the payment of wages to the Contract

Labours engaged by them, on or before 7th of every month through Nearest

Nationalized Bank compulsory, preferably situated in the premises of Wanakbori

TPS area in case of ARC /BRC works Contract. The Contractor shall supply copy of

Bank Statement duly stamped by the Concerned Bank as a token of proof towards

payment of Wages to HR Department. In Case of Non ARC/ BRC works contract, it

is also expected the same practice to be adopt by the contractor.

4 Payment to contract laborers has to be made through Bank/ Cheque/

RTGS only. Wages rates for contract laborers are applicable as per the terms and

conditions of the license. The contractor shall have to pay wages to workers as

notified by Government of Gujarat., from time to time.

5 It should be ensured that all the labours engaged by contractor are covered

under the provident fund scheme and employee‟s pension scheme and their

contribution are remitted regularly to the concerned RPFC. The Xerox copies of

challan along with ECR in this regards should be submitted regularly in G.S.E.C.L.

6 In case the contractor having more than one contract in the same TPS, the

contractor shall have to submit contract wise separate list of the workmen to the

concerned Officer.

7 The contractor shall have to pay wages to workers as notified by

Government of Gujarat., from time to time.

11. Labour Laws:

The labour laws applicable and amended from time to time have to be followed

scrupulously. A few of them for information are as under:

a) Person below the age of 18 years and above 60 years should not be employed for the

b) No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.

c) The contractor shall maintain a valid labour license under the contract labour

(Regulation and Abolition) Act for employing necessary man power to be required by

contractor. In the absence of such license the contract shall be liable to be terminated

without assigning any reasons thereof.

d) The contractor shall at his own expense comply with all labour laws and keep the

G.S.E.C.L. Indemnified in respect thereof. Some of the major liabilities under various

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labour and industrial laws, which the contractor shall have to comply, which are as

I) Payment of contribution by way of employee‟s contribution towards provident

fund, family pension scheme, deposit linked insurance scheme, administrative

charge etc., at the rates made applicable from time to time by Govt. of Gujarat

/Govt. of India and other statutory authorities.

II) Payment of deposit in respect of each contract labour at the rate applicable of

with the offices of Commissioner of Labour as per the contract labour

(Regulation and Abolition) Act.

III) License fee as prescribed under the contract labour (Regulation and Abolition)

Act and rules framed there under depending upon the number of workmen

employed by contractor.

IV) Identity cards as prescribed under the factories Act shall be issued to workmen.

VI) Payment of retrenchment compensation, Notice pay and other liabilities as per

Industrial Disputes Act. Any payment to the contractor's employees arising out of

any claim or disputes under the Industrial Dispute Act 1947 or any other labour

VI) Payment of compensation in case of accidental injury shall be made as per the

VII) If the female workmen are more than 50 numbers engaged then provision of

crèches, shall be complied accordingly.

VIII) Maternity leave as per the provision of the maternity benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various labour laws in force from time to time from statutory

Authorities like State Government / Government of India, which the contractor shall have

to comply with.

12. Provident Fund and Family Pension Scheme:

The contractor shall submit along with his bill (month wise) statement regarding

deductions against employees‟ provident fund and family pension scheme in respect

of each concerned employee. Provident fund and family pension scheme at the rate of

12 % of wages (or at the rates made applicable by the Government time to time). The

contractor‟s contribution and his workers contribution towards provident fund and family

pension scheme shall deposited by the contractor with Regional Provident Fund

Commissioner, Ahmedabad. In case if the contractor deposits the contribution to the

Assistant Provident Fund Commission, the zerox copy of challans and schedule must be

submitted in the office. For maintaining the CPF Account of contractor‟s employees the

contractor will have to pay administrative charges as applicable of the emoluments of the

employer of the contractor's every month.

13. Group Insurance Scheme:

The contractor has to take Group Insurance for all workmen engaged by him and copy of

the same shall be produced to Concerned Officer.

14. Paid Leave Facility:

Paid leave facility at the rate of one day for every 20 days worked by the contract, labour

shall be provided the contractor to his workers. It shall be duly verified and

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approved/certified by the authorized officer of the GSECL.

15. The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintaining of various registers and records required under the law

and contracts. No payment for such supervision shall be admissible.

16. Contractor to Indemnify the GSECL:

The contractor shall indemnify and keep indemnified the GSECL, and every member,

officer and employees of the GSECL, also Engineer-in-charge and his staff against all

actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or

in connection with the matter referred in above clauses and elsewhere and against all

actions, claims demands, cost and expenses which may be made against the GSECL by

any workman/ employees of contractor or any sub contractor and or from any liability any

wise to any workman/employees of the contractor or sub-contractor under any laws,

rules or regulation having in force of law including but not limited to claims against the

owner under workmen compensation Act, 1923. The Employee‟s Provident Fund

Act.1952, and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or

injury to any workmen or other person in the employment of the contractor or his sub-

contractor, and the contractor shall indemnify and keep indemnified the GSECL against

all such damage and compensation and against all claims, demands proceedings costs,

charges and expenses whatsoever in respect of or in relation thereto.

17. Workmen’s Compensation Fund and Employer’s Liability Insurance:

Insurance shall be affected for all the contractor‟s employees engaged in the execution

of these contracts. If any of the work is sublet, the contractor shall required the sub-

contractor to provide workmen's compensation and Employer's liability insurance for the

latter's employees unless such employees are covered under the contractor‟s

insurance. It shall be liability of contractor for employees of his sub-contractor.

18. Any other rules and regulations, conditions, circulars etc. that are in force at present and

that may be framed by the GSECL from time to time in connection with the contract will

be binding and acceptable to the contractor.

19. The contractor must possess separate P.F. code for the above subject work.

20. Attendance rolls shall be maintained up to date. All the written registers, Performa

etc…shall be filled up and maintained up to date and kept ready for inspection at any

time or submitted in-time to the concerned authorities as per contract labour etc. Factory

Act. etc... By contractor.

21. It is the responsibility of the contractor to ensure that his employees maintain strict

discipline as regards security, methods of safe working etc., and not to cause any

hindrance to smooth running of power station or in execution of duties by GSECL staff.

Any lapse in this regard will be viewed seriously and contract is liable to be terminated. If

any of contractor‟s staff is found unsuitable or not behaving properly, the contractor shall

have to remove him from the work-site on demand by GSECL. The contractor shall have

to strictly observe the rules and conditions specified in the enclosed works contract

booklet of the GSECL, which are not modified hereunder. To keep harmonious Industrial

Relations amongst contract labours is the sole responsibility of the contractor. Any

breach of the same will be viewed seriously.

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22. Before starting the work, the contractor should contract Industrial Relation Officer/

Labour Welfare Officer for all formalities and obtaining the gate passes of all contract

labourers and for other formalities.

23. Follow the following procedure at each milestone for the execution of works contract.

(A) On Commencement of Contractual Work:

(1) The Contractors shall have to obtain Photo-Gate-Pass before the commencement

of contractual work awarded. Contractor shall have to apply for the gate passes in

triplicate in a prescribed application form which is to be available from Security

Section for the entry of workmen in the premises.

(2) Such application shall have to be proceed for the approval of Factory Manager.

After obtaining approval of Competent Authority, contractor shall have to prepare

the Gate Passes and obtain the signature of Factory Manager.

(3) If Labours are required to be engaged in Emergency during Public Holiday

Contractors Can apply for Temporary Gate-Pass for the period of only three days

with recommendation of respective EE/SE and the same shall have to be

regularized after following the procedure of Gate Pass applications on the office

working day from HR Department. It is to note that No Temporary Gate-Pass shall

be issued for the work other than acute emergency to carry out the work in power

station premises.

(4) The Contractor shall have to obtain the Group Insurance Policy under the

Employee Compensation Act, 1923 prior to commencement of work.

(5) The Contractor who intend to engaged 50 or More than 50 labours to Carry out

the awarded contractual work then necessary - Form No. V under the Contract

Labour (R& A) Act, 1970 / Form No. VI under the Interstate Migrant worker

(employment regulation) rule 1979 as applicable is to be obtained from HR

Department for the purpose of obtaining Labour License from the Licensing

Authority.

(B) During Contractual Work under the progress:

(1) Bill Recording Officer of User department shall have to ensure as to whether

contractor has engaged minimum number of contract workmen per day as per

the terms of work order.

(2) All Contractors shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through Nearest Nationalized

Bank compulsory, preferably situated in the premises of Wanakbori TPS area in

case of ARC /BRC works Contract. The Contractor shall supply copy of Bank

Statement duly stamped by the Concerned Bank as a token of proof towards

payment of Wages to HR Department. In Case of Non ARC/ BRC works contract,

it is also advisable the same practice to be adopted by the contractor.

(3) All Contractors has to comply & maintain statutory documents / registers at site

under the provision of labour laws & EPF Act.

(C) Submission of Statutory documents to ensure the compliances:

The Contractor shall have to submit following statutory documents, work order wise,

under the labour laws and EPF to the recording officer of user department for ensuring

the compliances of provision of labour laws and EPF Act for the respective working

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 Copy of Attendance register – with name & address of establishment, Name of

work and site (duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed &

stamped by Contractor - Form XVII

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission ( duly signed by Authorities ) -

 Copy of Work Order ( First Time )

 Copy of Valid W.C. Policy

 Copy of Valid Labour License ( If Applicable in case of More than 50 manpower

Engaged by Contractor for said work )

 Form No. XIII – Register of workers employed by Contractor

 Form –C – copy of Bonus Register

 Form -19 – copy of Leave with wages Register

Prescribed under the Contract Labour (R&A) Act, 1970 Contractor shall specify the

Wage Register – Form No XVII.

24. Submission of the bill by the contractor:

Bills shall be submitted by the contractor for each month on or before the date fixed by

the Site In charge, for all works, executed in the previous month and the Site In charge

shall take or cause to be taken the requisite measurement for the purpose or having the

same verified and the claim so far as it is admissible, shall be adjusted, if possible, within

ten days from the presentation of the bills. If the contractor does not submit the bill,

within the time fixed, as aforesaid, the Site In charge may depute a subordinate to

measure up the said work in the presence of the contractor or his duly authorized agent,

whose counter signature in the measurement list shall be sufficient warrant and the Site

In charge may prepare a bill from such list which shall be binding on the contractor in all

respect. Along with the R.A. Bill, the contractor should submit material Account wherever

applicable, proof of payment of provident fund and other statutory dues, certificate issued

by I.R.O. / L.W.O certifying average number of labour deployed during the month and

total amount of wages and salaries paid to labour. Payment will be made as per actual

total amount of wages and salaries paid to labour. Payment will be made as per actual

work done only after taking joint measurement and The contractor will be paid 100 %

amount of actual work done on satisfactory completion of job work .Payment will be

released within 30 days from receipt of recorded bill in all respect as per corporation‟s

rules. However, amount of GST and applicable cess will be kept under retention till

submission of documentary proof of payment of GST or till reflection of payment of GST

pertain to respective bill amount in GST return after due verification.

25. Income Tax:

Income tax will be deducted at source from each bill as per statutory requirements. The

GSECL will be entitled to deduct directly from the bills to be paid to the contractor any

sum or sums payable by the contractor and which sum/sums the GSECL is required to

pay as a principal employer on account of contractor‟s default in respect of all liabilities

referred to in above clauses.

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 No sales tax, professional tax or any other taxes, cess or levy, excise duty, octroi,

royalty or other duties will be payable by the GSECL against this contract.

 Service tax at the rate prevalent during period of execution of contract and if

applicable will be reimbursed on production of certified copy of registration

number and paid Challan for payment of service tax from time to time.

26. The quantities mentioned in the Schedule-B are approximate only and may vary widely.

The contractor shall be paid for the actual works carried out at the rates quoted by him.

27. The TDS @ 2% as per Sections 57A and 57B GST Act shall be deducted from the

contractor‟s bills.

28. Compensation for the Delay:

The time allowed for carrying out the work as entered in the tender shall be strictly

observed by the contractor and shall be reckoned from the date on which the order to

commence work is given to the contractor. The work shall throughout the stipulated

period of contract be proceeded with all due diligence (time being deemed to be the

essence of contract) and the contractor shall pay, as compensation, an amount equal to

½ percent or such smaller amounts, as the Competent Authority (whose decision in

writing shall be final) may decide of the amount of the contracted cost of whole work as

shown by the tender for every day that the work remains un-commenced or unfinished

after the proper dates. Provided always that the total amount of compensation, to be paid

after the proper dates. Provided always that the total amount of compensation, to be paid

under the provisions of the clause, shall not exceed 10 percent of the contracted cost of

the work as shown in tender.

29. Deposit Linked Insurance Scheme:

The contractor shall have to deposit 0.50% (half percent) or the rate applicable from time

to time of the wages in respect of employees who are members of the PF, as the

contribution to the Deposit Linked Insurance Scheme, with the Regional Provident Fund

Commissioner, Ahmedabad.

30. Liability towards Gratuity:

The contractor shall deposit 15 days salary at the rate of last drawn salary for every

completed one year of service for each worker for the liability of gratuity.

31. Minimum Wages Act:

The contractor shall pay prevailing minimum wages as applicable from time to time to the

labours engaged by him as per the minimum wages Act, in presence of the GSECL

officer or representative.

32. E.S.I. Act.:

The contractors shall comply with the provisions of E.S.I. Act wherever applicable as per

the prevailing provisions of the Act and as amended from time to time.

33. Administrative Charges:

Administrative charges for maintaining Provident Fund account shall be deposited by the

contractor with the Regional Provident Fund Commissioner, Ahmedabad, at the rates

applicable.

34. Safety:

The contractor shall strictly observe all safety rules and provide safety equipment to the

contract labours as per the Factories Act, 1948, and whatever amendments made from

time to time to avoid any chance of accident. The contractor shall strictly observe all

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instructions of Safety Officer and Factory Inspector to avoid any chance of accident.The

contractor has to provide safety articles to his contract labour as per the nature of work

they have to perform in the contract. A certificate in this regard has to be obtained from

Safety Officer then the detailed work order will be issued.

35. Compliance to Security Matters:

The power station being a restricted / prohibited area, all the formalities as required by

the Security and Vigilance staff of GSECL should be complied with, to whom the

contractor should contact.

36. Submission of Returns & Maintenance of Records:

The contractor shall submit the returns under the Contract Labour Act, Payment of

Bonus Act, and Payment of Gratuity Act etc. and shall have to maintain all up-to date

records/registers in respect his employees as prescribed under various Labour Laws and

produce the same as and when demanded by GSECL‟s appropriate authorities.

37. Contract agreement & indemnity Bond:

As per Corporation‟s rules, Contractor will have to submit an agreement with the

Corporation on stamp paper of appropriate value Rs.300/- in the prescribed form within

one month of receipt of this A.T. or before starting the work. The cost of the stamp fee

shall be borne by you. The tender with the specification, price schedule, drawing and the

contract booklet are to be signed by you. This letter and subsequent correspondence

shall be deemed to be part of the Contract.

Contractor will have to submit an Indemnity Bond also with the corporation on stamp

paper of appropriate value Rs.300/- in the prescribed form before commencement of the

work. The cost of the stamp fee shall be borne by you.

38. The contractor must be maintaining regular labour record and should be paying all

acquired benefits to labour force and contractor should obtain certificates to this effect

from Labour Commissioner.

39. Because of this contract, the GSECL shall not accept any additional labour liabilities than

stated above.

40. The contractor will make arrangements at his own cost to insure all men, materials and

equipment employed for this work. The GSECL will not be responsible for any loss or

damage either to the contractor‟s personnel or his equipment.

41. Dispute, if any, taking place between the contractor and labourers must be intimated to

Labour Welfare Officer, Wanakbori TPS, immediately.

42. The contractor must insure all the labourers before starting the works.

43. Any casualty will also have to be borne by the contractor for the period the contract

continues.

44. The contractor shall not engage any sub-contractor without written prior permission of

the Chief Engineer or the authorized officer of the GSECL. In no case the GSECL will be

liable in any manner regarding any liability in respect of any contract labours engage by

the sub-contractor and the liability of such contract labours will solely rest with the

principal contractor.

45. The GSECL reserves the right to terminate this contract at any time during its currency

without giving notice of termination or any reason thereof.

46. In case of default, the work will be got done through other agency / agencies at the risk

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and cost of the original contractor, and the GSECL shall be entitled to recover such

expenses from defaulting contractor by such methods as deemed fit. The contractor shall

not, however, be entitled to terminate the contract or stop works undertaken by him

before expiry of the contract period / extended period due to any reason whatsoever.

47. Under the contract, the contractor should either himself be present at the site or should

nominate persons in writing, who must be available at site and who should be authorized

to take decisions about the works and receive the instructions from Site In charge of the

work at any time. In absence of any responsible man of contractor at the time of any

emergency, adhoc decision of Site In charge will be binding on the contractor.

48. The contractor is bound to execute the work for any item as per the instruction of the Site

In charge. On refusal to do so, the work will be carried out at the risk and cost of

contractor by using the contractor‟s tools and tackles, for which no compensation

whatsoever shall be payable to the contractor.

49. If any immovable articles/tools/equipment will be found stolen from the working place,

the contractor would be held responsible and cost will be recovered from his bill.

50. For any conflict and ambiguity, the decision of the Chief Engineer (C&O) shall be final

and binding on the contractor.

51. DISPUTE RESOLUTION MECHANISM:

(1) Amicable settlement

Any dispute, difference, controversy or claim between the Parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as “the Dispute”) shall, upon the

written request of either Party be referred to the authorized representatives of the

Disputing Parties for resolution. The authorized representatives shall promptly meet

and attempt to negotiate in good faith a resolution of the Dispute within thirty days of

the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of this Clause, arising under or in connection with

the present Works Contracts, whether pertaining to works contracts alone or works

and Procurement both, the same shall be referred to arbitration under the Gujarat

Public works Contracts Disputes Arbitration Tribunal Act,1992”

52. “D.G.S. & D. Force Majeure Clause”

“ If, at any time during the continuance of this contract, the performance in whole or in

part by either Contractor of any obligation under this contract shall be prevented or

delayed by reason of any war, hostility, act of the public enemy, civil commotion,

sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes lockouts or

acts of God ( hereinafter referred to as event)”, then provided notice of the happening of

any such event is given by either Contractor to the other within twenty one days from the

date of occurrence there of neither Contractor shall by reason of such event be entitled

against the other in respect of such non-performance of delay in performance, and

deliveries under the contract shall be resumed as soon as practicable after such event

has come to end or ceased to exist, and the decision of the Managing Director as to

whether the deliveries have been so resumed or not shall be final and conclusive.

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Provided further that if the performance in whole or part of any obligation under this

contract is prevented or delayed by reasons of any such event for a period exceeding

days, either Contractor may at its option terminate the contract provided also that if the

contract is terminated under this clause, the Purchaser shall be at liberty to take over

from the supplier at a price to be fixed by the Managing Director of the GSECL, which

shall be final, all unused undamaged and acceptable materials bought out components,

and stores in course of manufacture in the possession of the supplier at the time of such

termination or such portion thereof as the Purchaser may be deem fit excepting such

materials, bought out component and stores as the supplier may with concurrence of the

Purchaser elect to retain”.

53. The contractor shall quote rate& also furnish GST, if any, as per Schedule-B. Nothing will

be paid extra as a part of contract unless & until, it is specified in the tender documents

54. The rates quoted shall be firm and valid for 180 days for acceptance from the date of

55. The contractor, if desired, can see the plant and site on any working day and during

working hours with permission of the Chief Engineer.

56. Conditional tender is liable to be rejected withdrawal or insertion of conditions unilaterally

after opening of tenders will not be permitted unless it is so desired by the GSECL.

57. Office correspondence will be carried out in English language, and if at any time to

facilitate the contractor, Gujarati translation may be furnished, if deemed fit. The English

version will be the correct one and the same only will held good for legal matters.

58. The contractor should intimate to the office the name and address of authorized and

responsible representatives, so that our field officers can contact them when required in

connection with the execution of the said works.

BIDDER’S SIGN WITH SEAL

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Contract Labour Information Management System (CLIMS)

GSECL has developed a Contract Labour Information Management System (CLIMS)- a

comprehensive digital platform designed to manage all activities related to contract labour

transparently and efficiently.

The primary objectives of CLIMS are to save time for both agencies and GSECL personnel, to

ensure full legal and regulatory compliance and to reduce the operational burden on agencies,

allowing them to focus on their core activities. To ensure the successful implementation and

operation of CLIMS, the following guidelines are hereby issued.

A. Gate Pass:

l. CLIMS is a web-based system that can be accessed by agencies from any location using a

desktop, laptop, or mobile device.

2. To begin using the system, agencies must register by entering their EPO (E Urja Order)

number. All other necessary details are automatically fetched from the E-Urja system.

3. The issuance of gate passes for contract labour is managed entirely through CLIMS. Agencies

can generate and track gate passes within the system.

4. In order to enable gate pass issuance, agencies are required to input and upload the

necessary details of their contract labourers into the system.

5. Once the required information is submitted, the gate pass approval process is initiated and

managed through the system. The request automatically moves through the predefined workflow

levels. Agencies can monitor the real-time status of their gate pass applications via CLIMS.

6. Upon completion of all required approvals within the system, the gate pass is issued to the

B. Attendance and wages of workers:

1. Once contract workers gate passes are approved in the system, they are required to be

registered in Bio-Metric/Face Reader Punching machines by HR Department.

2. The attendance of all contract workers can be monitored and maintained through CLIMS by

contractors.

3. Access to data of Bio-Metric is given to agencies. It should be the duty of agencies or his

supervisor to ensure the supply of specified number of manpower and to ensure their Bio-Metric

punching and reporting at the location of work.

4. Attendance register and wage register of the worker will be generated by CLIMS from the login

of agency only.

C. Compliance to various labour laws:

l. All the contractors have to comply various labour laws and they shall submit the attached

Declaration-cum Indemnity Bond before staring of work. This Bond may also be made part of

ensuing tenders/contracts.

2. Contractors shall upload the CLIMS generated previous month attendance sheet, wage register

duly signed by workers, wage bank statement, ECR copy, PF Challan and Remittance slip.

3. The said submitted documents in CLIMS will go to user department, after verification of

completeness of documents, user department will forward it to HR Department for further

verification and approval.

4. If the documents are complete, HR Department will approve in CLIMS and send to Account

Department for further process of bill.

5. If non-compliance is found in submitted documents, it will be returned to user department in

CLIMS with specific remarks and user department will forward it to contractor for compliance. In

such cases, 75% of the bills may be released subject to a maximum ceiling of 20% of the contract

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RFQ- 77682M Page

values. Such system of payment shall be allowed only for 3 monthly Running Accounts (RA) bills

(Maximum cumulative amount up to 20% of the contract value) of the contractor in a period

contract (AMC) of 12 months or 6 RA bills in a period contract (BMC) of 24 months if there is non-

compliance. All other RA bills and specifically final bill shall not be processed if the previous &

current compliances are not made by contractor. No such relaxation will be granted for non-

periodic, one time or overhauling type contract.

D. Special Case:

In case of work order issued for expert services to PSU or OEM/OES following procedure may be

1. If officers / specialized manpower / expert Engineers from Govt / Semi Govt Companies / PSUs

/ OEM/OES/foreign experts are deployed for short-term, specialized, or ad-hoc technical /

consultancy services (e.g., commissioning, maintenance, consultancy or inspections), concerned

Engineer In-Charge (EIC) shall certify the same

2. The EIC must obtain following documents from the concerned Govt / Semi Govt Companies /

PSUs/OEM/OES etc:

(i) Declaration cum undertaking (As Per Annexure-A) that visiting experts are their regular

employees with documentary proof, and

(ii) Declaration towards compliance of applicable labour laws.

The above documents shall be submitted along with the bill / Invoices by EIC to HR department

for the purpose of HR clearance in lieu of the procedure at Clause -C above.

SIGNATURE OF CONTRACTOR

WITH SEAL & DATE

Chief Engineer (C&O)

GSECL, WTPS

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

Annexure A

Declaration –cum-Undertaking

This is to certify and declare that Shri [Employee's Full Name] , son/daughter of [Father's Name], is

a permanent/regular employee of [Company Name], employed in the capacity of [Designation].

His/Her Employee ldentity Card is attached herewith for reference.

It is further declared that his/her Universal Account Number (UAN) under the Employees'

Provident Fund and Miscellaneous Provisions Act, 1952, is IUAN Number] as applicable

We hereby undertake and declare that:

1. We have complied with all applicable provisions of all the labour laws , including but not

limited to the Employees' Provident Fund and Miscellaneous Provisions Act, 1952; the

Employees' State lnsurance Act, 1948; the Payment of Wages Act, 1936; the Payment of

Bonus Act, 1965; the Contract Labour (Regulation and Abolition) Act, 1970; the Minimum

Wages Act, 1948; and other relevant labour and industrial legislations, in respect of Shri

[Employee's Full Name] as applicable to us.

2. We further undertake to produce, as and when required, all statutory records, registers,

Challans , and returns as proof of compliance to the Gujarat State Electricity Corporation

Limited (GSECL) or any other statutory/government authority.

3. We hereby indemnify GSECL in respect of any civil or criminal liability which may arise due

to any non-compliance of the law of the land in respect of our above-mentioned

This Declaration-cum-Undertaking is issued in good faith and to the best of our knowledge and

belief and shall be binding upon us.

Authorised Signatory,

For [Company Name]

[Authorised Signatory Name]

IDesignation]

[Seal/Stamp of Company]

[contact Details]

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

1. Job Safety Analysis sheet

Job Step Hazard Risk Control Measures Responsibility

Level Risk assessment should be

carried out and inform to all

Removing of Fall of object High  All job related PPE Contractor &

existing damper/ & person should be use. It‟s Supervisor

door/window / from height  Area barricaded.

Bird  Helmet must be used

screen/water by all personal in

distribution barricading area.

system/  Close supervision

Duct/Pully/Belt required.

and replace the Failure of High  Crane / Hydra must be

same with new lifting tools / operated by competent

tackles operator

 Confirm crane/hydra to

be used as per load of

 Form no 10 must

available for lifting

machine/ tools &

tackles is to be used.

Electric High  Electric supply through Contractor &

shock ELCB. It‟s Supervisor

(Electrocution  Industrial plug socket

due to live / should be used.

naked wires)  Three pin used with

earthing wire

connection.

 Three cord cable to be

 Lamp guard to be

 Cable cord to be laying

on dry surface only.

Exposure to High  Use PPE Contractor &

eyes  Close supervision It‟s Supervisor

 Area barricaded.

Exposure to High  Use PPE Contractor &

hot surfaces  Close supervision It‟s Supervisor

 Area barricaded.

Injury to High  Load should be hang

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human body in vertical direction

due to only.

unbalancing  Hazard due to

of hanging unbalancing of load

load should be considered

before dismantling of

any load/ plant

structure.

Lighting in Ramp Electric High  Electric supply through Contractor &

area shock ELCB. It‟s Supervisor

 Industrial plug socket

should be used.

 Three pin used with

earthing wire

connection.

 Three cord cable to be

 Lamp guard to be

 Cable cord to be laying

on dry surface only.

 Industrial plug socket

should be used for

extend the supply

NOTE: Required check list should be filled up by

contractor at time of work execution.

Prepared Reviewed by Checked by Approved by

EE Dy. Safety SE Factory Manager Chief Engineer

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

PPE UNDERTAKING (WITH SPECIFICATION AND MAKE) ATTACHED

Name of Supply and installation of various spares of air washry system of 2,00,000 CMH

Work: installed at TMD-1 Stage-1 Units at WTPS.

RFQ No: 77682M

COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPEs

(PERSONNEL PROTECTIVE EQUIPMENTS)

Authorized signatory of M/s ______________________________

Hereby certify that following mentioned PPEs (as per ISI / DGMS / CE/ EN / ANSI approved

only) must be issued to our all contract workers as per nature of hazards before execution of

Sr. IS : Code no.

Name of PPE Make of PPE Qty Unit

No. of PPE

1 Safety Helmet IS:2925-1984 Nos.

2 Safety Goggles IS:5983 For all Nos.

3 Reusable Ear plug IS 9167:1979 engaged Pair

4 Dust Mask ISI 9473:2002. manpower Nos.

5 Safety Shoes IS:15298 Pair

If our company is not provided above mentioned good quality of PPE`s, Factory manager and

Safety Officer shall be empowered to stop the work without any notice.

SIGNATURE OF THE CONTRACTOR

WITH SEAL OF THE FIRM.

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Name of Supply and installation of various spares of air washry system of

Work: CMH installed at TMD-1 Stage-1 Units at WTPS.

RFQ No: 77682M

Certificate - A

On Firm’s Letter Head

I/we _____________________________________________________________ authorized

signatory of M/s___________________________________________ hereby certify that

M/s___________________________________________is not related with other firms who

have submitted tenders for the same items under this inquiry/Tender.

SIGNATURE OF THE CONTRACTOR

WITH SEAL OF THE FIRM.

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Name of Supply and installation of various spares of air washry system of

Work: CMH installed at TMD-1 Stage-1 Units at WTPS.

RFQ No: 77682M

DEVIATION FROM BIDDER (IF ANY)

1. GSECL does not bind to accept the deviation offered by bidder for evaluation of tender.

2. If there is any deviation from bidder, it should be clearly mentioned on this page.

3. Deviation mentioned on other page should not be considered and order will be placed

according to the tender documents.

4. If there is no any deviation from bidder, than it must be clearly mentioned in this page

“NO DEVIATION OFFERRED”

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Name of Supply and installation of various spares of air washry system of

Work: CMH installed at TMD-1 Stage-1 Units at WTPS.

RFQ No: 77682M

(Undertaking In Regard To Stop Deal / Black List Thereof)

All Bidders will have to furnish the following Undertaking duly filled in, signed and stamped for

each quoted item of the Tender along with the Technical Bid.

Sub:- Undertaking in regard to Stop Seal / Banned for Business Dealing / Black List Thereof.

Ref:- Tender No:

I / We ___________________________________________ Authorized signatory of

M/s.____________________________ hereby certify that

M/s.____________________________________________________and their proprietor / any

partner / any directors of the firm is not stop deal and/or banned for business dealing and/or

black listed by GUVNL and/or their any subsidiary company viz. GSECL / GETCO / DGVCL /

MGVCL / UGVCL / PGVCL”.

SIGNATURE OF THE CONTRACTOR

WITH SEAL OF THE FIRM.

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda

-388239 Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified

Power Plant

INTEGRITY PACT

OUR ENDEAVAOUR

installed at TMD-1 Stage-1 Units at WTPS.

To create an environment where Business Confidence is built through Best Business Practices

and is fostered in an atmosphere of trust and respect between providers of goods and services

and their users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

1 To maintain the highest ethical standards in 1 Not to bring pressure recommendations

business and professions. from outside GSECL to influence its

2 Ensure maximum transparency to the 2 Not to use intimidation, threat,

satisfaction of stakeholders. inducement or pressure of any kind on

GSECL or any of it‟s employees under

any circumstances.

3 To ensure to fulfill terms of 3 To be prompt and reasonable in fulfilling

agreement/contract and to consider the contract, agreement, legal obligations.

objectively the view point of parties.

4 To ensure regular and timely release of 4 To provide goods and/or services timely

payments on due dates for work done. as per agreed quality and specifications

at minimum cost to GSECL.

5 To ensure that no improper demand is made 5 To abide by the general discipline to be

by employees or by any one on our behalf. maintained in our dealing.

6 To give maximum possible assistance to all 6 To be true and honest in furnishing

the venders/ suppliers/service provider and information.

other to enable them to complete the contract

7 To provide all information to 7 Not to divulge any information, business

suppliers/contractor relating to contract/job details available during the course of

which facilitate him to complete the business relationship to others without

contract/job successfully in time. the written consent of GSECL.

8 To ensure minimum hurdles to 8 Not to enter in to carter/syndicate

venders/suppliers/ contractors in completion /understanding whether formal /non

of agreement/contract/ work order. formal so as to influence the price.

Seal & signature Seal & signature

(GSECL‟s Authorized Signatory) (Party‟s Authorized Signatory)

Name Name

Designation Date

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: Supply and installation of various spares of air washry system of 2,00,000 CMH

installed at TMD-1 Stage-1 Units at WTPS..

Reference No.:- WTPS/S/TECH/RFQ – 77682M/TMD-1

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed on

the website and General terms & conditions, technical specification, PQR and other documents

of the tender mentioned under reference along with the Commercial terms and conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance with

the GSECL‟s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation (except

the deviations shown in respective Annexure-12 of Technical Deviations of this tender

document) in the offer from the Board‟s Tender Specification. I undertake to abide by the

GSECL‟s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to

supply materials strictly as per the GSECL‟s Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake

to abide by all commercial conditions of the GSECL, including delivery schedule. I have

submitted all the annexure-1 to 15,form of integrity pact etc along with the technical Bid dully

filled along with all the details”

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except the deviations shown in Annexure-12 of Technical Deviations of this

tender document) our offer shall be out rightly rejected without assigning any reason thereof.

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security Deposit

within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then

my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here by

certify that M/s _________________________________________________ and their

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business

dealing and / or black listed by GUVNL and / or their any subsidiary company viz. GSECL /

GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or Semi

Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who are

participating in same tender and if it is found that the submitted information / declaration are

wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL shall

take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

[On Company’s Letter Head]

Annexure –

(Require for Price Justification, if Necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All Bidders will have to furnish the following undertaking duly filled in, for all the quoted

items/works of the tender along with online Technical Bid)

Ref.: Tender No……………. / Gem Bid. No.

We, the undersigned, hereby declare and undertake that we have not accepted or executed

any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at

rate lower than the rate offered in this tender in any station of GSECL/GUVNL/ & Subsidiaries/

CPSU / SPSU/IPP etc. during the period from six (6) months prior to two (2) months after the

bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL

Subsidiaries/ CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be considered

as „offered‟ price for the tender items in subsequent tender, if it is not within period mentioned

I/We accept above undertaking.

Seal of the Firm Signature of the Tenderer

With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page

<On the letterhead of the vendor/ payee>

To, Date : __________

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

Dear Sirs,

This is with reference to the determination of appropriate Tax deduction at source (TDS) or

Tax collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/

206CCA/139AA of the IT Act. In relation to the said provision of the Act: I / We, having status

of <<mention status i.e. Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT

Act.(Copy of PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section

139AA (2) read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately

prior to the year in which tax is required to be deducted and for which last date of filing

of income tax return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of

previous two financial years of which due date u/s139(1) is expired, as proof of filing

ITR. (Strike out full sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at

Source (TCS) exceed/don‟t exceed Rs. 50,000 or more in each of the two aforesaid

previous years in my/our case (Vendor has to provide the extract of its Form 26AS if

copy of ITR is not provided as above)

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of

commission or omission including incorrect declaration basis which the Company would

I/We agree that Company shall determine applicability of section 206AB/206CCAof the

IT Act based on the aforesaid declaration/documents filed by me/us and would deduct

TDS/TCS accordingly. The decision of Company shall be final and acceptable to me/us.

Strikeout whichever is not applicable.

Thanking you,

Yours faithfully,

<<Signature>>

< Full Name of Vendor & seal >

BIDDER’S SIGN WITH SEAL

RFQ- 77682M Page