Request for Proposal for Empanelment of Chartered Accountants for Audit of Annual Accounts of JUMC for 5 Financial Years from 2025-26 to 2029-30

The Firm shall quote price in clear terms. Break up should abide by the Format for

Commercial Offer. The rates quoted should be inclusive of taxes.

All prices shall be for delivery of services at JUMC’s premises up to the satisfaction of JUMC

or their representatives (if any). The aggregated price should be quoted in words also.

The Commercial Offers should strictly conform to the formats to enable evaluation of Offers

and special care may be taken that the Offers having any hidden costs or conditional costs

will be liable for rejection.

5.1.5.2 Separation Price Components

The price components furnished by the Firm will be solely for the purpose of facilitating the

comparison of Offers by JUMC and will not in any way limit JUMC’s right to contract on any

of the terms offered.

5.1.5.3. Offer Currencies

Prices shall be quoted in Indian Rupees.

5.1.6 Period of Validity of Offer

5.1.6.1 Validity Period

Offers shall remain valid for 60 days after the date of Offer opening prescribed by JUMC.

5.1.6.2 Extension Period of Validity

In exceptional circumstances, JUMC may solicit the Firm’s consent to an extension of the

period of validity. The request and the response thereto shall be made in writing. Extension

of validity period by the Firm shall be unconditional. A Firm granting the request will not be

permitted to modify his Offer.

5.1.7 Format and Signing Of Offer

5.1.7.1 Authentication of Offer

The original and all copies of the Offer Document shall be type written in indelible ink and

shall be signed by a person or persons duly authorized to bind the Firm to the Contract. A

duly stamped Power-of-Attorney accompanying the Offer Document shall support the letter

of authorization. The person or persons signing the Offer Document shall initial all pages of

the Offer Document, including pages where entries or amendments have been made.

5.1.7.2 Validation of interlineations in Offer

Any interlineations, erasures, alterations, additions or overwriting shall be valid only if the

person or persons signing the Offer have authenticated the same with signature.

5.1.8 Opening of Technical Offers

5.1.8.1 Opening of Offers

JUMC will open all Technical Offers of those Firm who have submitted the EMD as per

JUMC’ conditions, in the presence of Firm’ representatives who choose to attend the

Technical Offer opening on the Offer Opening Date in the office of Meeting hall , Mahanagar

Seva Sadan,Azad chowk Junagadh. The Firm’s representatives who are present shall sign a

register evidencing their attendance. In the event of the specified date of Offer opening

being declared a holiday for JUMC, the Offers shall be opened at the appointed time and

location on the next working day. The JUMC shall prepare minutes of the Technical Offer

5.1.9 Opening of Financial Offers

5.1.9.1 Opening of Offers

Commercial Offers will be opened and compared after the technical evaluation has been

completed for those Firm whose Technical Offers reach the minimum standard needed for

5.1.9.2 Announcement of Offers

The Commercial Offers will be opened, in the presence of Firm’s or their representatives

who choose to attend the Commercial Offer opening on date and time to be communicated

to all the technically qualified Firm. In the event of the specified date of Offer opening being

declared a holiday for JUMC, the Offers shall be opened at the appointed time and location

on the next working day.

The Firm/Firm’s representatives present at the Commercial Offer opening shall sign a

register evidencing their attendance.

The name of Firm, Offer prices, total amount of each Offer, alternative prices (if any), etc.

The name of Firm, Offer prices, total amount of each Offer, alternative prices (if any), etc.

shall be announced by the JUMC at the Commercial Offer opening.

The JUMC shall prepare minutes of the Commercial Offer Opening

5.1.10 Clarification of Offers

To assist in the evaluation, comparison and an examination of Offers, JUMC may, at its

sole discretion, ask the Firm for a clarification of its Offer including breakdown of unit rates.

The request for clarification and the response shall be in writing. If the response to the

clarification is not received before the expiration of deadline prescribed in the request, JUMC

reserves the right to make its own reasonable assumptions at the total risk and cost of the

5.1.11 Preliminary Examination

5.1.11.1 Completeness of Offers

JUMC will examine the Offers to determine whether they are complete, whether they meet

all the conditions of the Offer Document and Technical Specifications, whether any

computational errors have been made, whether required sureties have been furnished,

whether the documents have been properly signed, and whether the Offer Documents are

substantially responsive to the requirements of the Offer Document.

5.1.11.2 Rectification of Errors

Arithmetical errors will be rectified on the following basis: -

a) If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price

shall be corrected.

b) If there is a discrepancy between the rates in words and figures, the rate in words will

govern. If the service provider does not accept the correction of errors, his Offer will be

5.1.11.3 Rejection of Offer

A Offer that does not meet all pre-qualification criteria shall be rejected by JUMC and may

not subsequently be made responsive by correction or withdrawal of the non-conforming

deviation or reservation by the Firm.

5.1.12 Contacting JUMC

5.1.12.1 Contact by Writing

No Firm shall contact JUMC on any matter relating to its Offer; from the time of the

Offer opening to the time the Contract is awarded. Any unsolicited effort of contacting

JUMC officials in relation with the Offer, will lead to rejection of Offer. If the Firm wishes

to bring additional information to the notice of JUMC, it should be done in writing.

5.1.12.2 Rejection of Offer

Any effort by a Firm to influence JUMC in its decisions on Offer evaluation, Offer

comparison or Contract award decisions may result in rejection of the Firm’s Offer.

5.2 Award of Contract

5.2.1 JUMC’s right to accept any Offer and to reject any Offer or all Offers

Notwithstanding anything stated herein, JUMC reserves the right to accept full or part of

the Offer or reject any Offer, and to cancel/annul the Offering process and reject all

Offers at any time before the award of the Contract, without assigning any reason and

thereby without incurring any liability to the affected Firm or Firm or any obligation to

inform the affected Firm or Firm’s of the grounds for JUMC’s action/decision.

5.2.2 Notification of Award

5.2.2.1 Notification to Firm

The Firm whose Offer has been accepted shall be notified of the award by the JUMC prior

to the expiration of the period of validity of the proposal, by registered letter or by email.

This letter (hereinafter the “Letter of Acceptance”) shall state the sum that JUMC shall

pay the Firm in consideration of the execution, completion and maintenance of the work

as prescribed by the Contract (hereinafter the “Contract Cost”) in accordance with

Payment Terms. The Firm shall acknowledge in writing, the receipt of the Letter of

Acceptance and shall send his acceptance to enter into the Contract within five (5) days

from the receipt of the Letter of Acceptance.

5.2.2.2 Signing of agreement

Pursuant to the Firm acknowledging the Letter of Acceptance, the Firm and JUMC shall

promptly and in no event later than 7 days from the date of acknowledgement of the Letter

of Acceptance, sign the Contract. JUMC shall have the right and authority to negotiate certain

terms with the successful Firm before signing of the Contract. The signing of the Contract

shall amount to award of the Contract and the Firm shall initiate the execution of the work

as specified in the Contract.

5.2.2.3 Expenses for the Contract

All incidental expenses of the execution of the Contract shall be borne solely by the

successful Firm and such amount shall not be refunded to the successful Firm by the

5.2.2.4 Failure to abide by the Contract

The conditions stipulated in the Contract shall be strictly adhered to and violation of any of

these conditions shall entail immediate termination of the Contract without prejudice to the

rights of JUMC with such penalties as specified in the Offer Document and the Contract.

5.2.3 Termination of Contract

5.2.3.1 Termination for Default

JUMC may, without prejudice, to any other remedy for breach of Contract, by prior

written notice of default sent to the Firm, terminate the Contract in whole without

assigning any reason if

• The qualified Firm fails to deliver any or all of the obligations within the time period(s)

specified in the Contract, or any extension thereof granted by JUMC.

• The qualified Firm fails to perform any other obligation(s) under the Contract.

• If the Firm is in material breach of the representations and warranties contained in this

Upon receipt of the notice of default, the Firm shall, within a period of ten (10) working days

thereof, vacate the premises of JUMC and return all Intellectual Property of the JUMC.

The disputes, if any, shall be decided by the Municipal Commissioner whose decision shall

be final and binding on the Parties.

5.2.3.2 Termination for Insolvency, Dissolution, etc

JUMC may at any time terminate the Contract by giving written notice to the qualified

Firm without compensation to the Firm, if the qualified Firm becomes bankrupt or is

otherwise adjudged insolvent or in case of dissolution of firm or winding up of company,

provided that such termination will not prejudice or affect any right of action or remedy

which has accrued thereafter to JUMC.

5.2.3.3 Termination for Convenience

JUMC reserves the right to terminate by prior written notice, the whole or part of the

Contract. The notice of termination shall specify that termination be for JUMC's convenience,

the extent to which performance of work under the contract is terminated and the date on

which such termination becomes effective. Upon termination of this Contract, JUMC shall

have the right to enter into an agreement with any third party for the Project and

Maintenance and shall in no way be answerable to the Firm for such acts. The Earnest Money

Deposit and/or Performance Guarantee given to the JUMC by the Firm shall be

5.2.4 Suspension of payments

JUMC may at any time during the term of the Contract, issue a written notice of

suspension and suspend all payments to the qualified Firm under the Contract, if the

qualified Firm fails to perform any of his obligations under this Contract. The JUMC shall,

prior to the suspension of the payments, request the qualified Firm to remedy such failure

within a period of 10 days from the date of' issue of such notice of suspension. The notice

of suspension shall specify the nature of the failure.

In the event the Firm does not rectify the failure within the specified time prescribed, the

JUMC shall have the right to terminate the Contract.

5.3 Intellectual Property Rights

All Intellectual Property under this Offer Document and/ or the Contract will be considered

“work made for hire” and belong exclusively to the JUMC. JUMC shall at all times retain

all right, title and interest in and to any and Intellectual Property Rights, including but

not limited to all Software, Financial Records/ data; prepared and compiled for JUMC by the

Firm pursuant to the Contract, and any modifications thereto or works derived therefrom.

All Intellectual Property shall at all times remain the property of the JUMC. It is hereby

expressly clarified that the Firm shall have no right, title or interest in or to such

Intellectual Property Rights for any purpose, except the right to use, modify, enhance and

operate such designs, programs, modifications in order to perform services hereunder for

the purpose and term of the Contract, and as may be expressly set forth herein or in a

separate written agreement executed between the parties. The Firm shall not use such

Intellectual Property for any other purpose during and after the term of the Contract.

Notwithstanding anything to the contrary contained herein, the Firm will defend, indemnify

and hold harmless the JUMC against any suit or claim brought by a third party that the

possession or use of the Software, Records and Financial Data; infringes such third parties

Intellectual Property Rights or is a misuse of its Confidential Information.

The Firm hereby undertakes (a) not provide access to the Intellectual Property to persons

other than authorised users (b) to ensure that all authorised users are appropriately notified

of the importance of respecting the Intellectual Property Rights and that they are made

aware of and undertake to aOffere by the terms and conditions of the this Offer Document

and the Contract (c) not permit any person, other than the authorised users, to copy,

duplicate, translate into any language, or in any way reproduce the Intellectual Property (d)

keep exclusive possession of and control over the Intellectual Property and to effect and

maintain adequate security measures to safeguard the Intellectual Property from access or

use by any third party other than the authorized users (e) notify JUMC promptly of

unauthorised disclosure, use or copying of the Intellectual Property of which the Firm

becomes aware or should have been reasonably aware;

Within a period of 7 days from the expiration or termination of the of the Contract for

whatever reason, the Firm shall return, delete or destroy all copies of the Intellectual

Property in its possession or under its control. The Firm hereby understands and undertakes

not to use the Intellectual Property of the JUMC in any way whatsoever immediately after

the termination of the Contract.

Obligations shall continue beyond the termination of this Offer Agreement and the Contract

with respect to inventions, discoveries and other Intellectual Property Rights conceived or

made during the period of this Offer Agreement and the Contract, and shall be binding upon

the Firm’s heirs, assigns, executors, administrators and other legal representatives.

5.4 Work Milestones- Payment Terms

5.4.1 Schedule of Payments : On Successful Completion of work & On submission of

Final Audit Report

5.4.2 Performance Guarantee

The amount payable to the appointed Chartered Accountant at each stage shall be paid after

withholding 5% of the amount payable as Performance Guarantee. This amount shall be

retained for a period of 90 days from the date of payment.

5.5 Miscellaneous

5.5.1 Standards

The services provided under the Contract between the JUMC and the successful Firm on

stamp paper, shall conform to the standards mentioned in the Technical Specifications.

Where no applicable standards are mentioned, such standard shall be the latest issued by

the competent institution governing that standard.

5.5.2 Standard of Performance

The qualified Firm shall implement the work perform its obligations under the Contract with

due diligence, efficiency and economy in accordance with generally accepted norms

techniques and practices used in the industry.

5.5.3 Time for Implementation of the work

The successful Firm shall carry out the work immediately.

The qualified Firm, their personnel and their contractors hereby agree and undertake that

during the term of the Contract, and for a period of 1 year thereafter, the Firm agrees as

• To maintain as confidential all Information (hereinafter defined), using such high degree

of care as is appropriate to prevent any unauthorized use or disclosure, in any manner;

• Not to disclose, directly or indirectly, in any manner whatsoever, any Information to

• Not to make use of any Information which includes the results of any activities performed

by the Firm or any other data garnered by the Firm, in any manner, directly or indirectly,

for his own purposes or the benefit of anyone or any other entity other than the JUMC

• That the Information is the sole property of the JUMC and that all rights, title and

interest to the Information are held and owned by the JUMC (and/or its affiliates) and

disclosure or obtaining or procurement of the Information by him does not give him

any rights or license as to the Information nor does it create any interest in his favour

in such Information.

• Any proprietary or confidential Information, including but not limited to what is stated

above, relating to the Offer Document and/or Contract and/or JUMC's business or

operations shall be disclosed only with the prior written consent of JUMC.

For the purposes of this Offer Document and the Contract, the term “Information” shall be

interpreted and construed as including any trade secret, technical information, know-how or

confidential, or proprietary information in the possession or control of the JUMC,

whether such information pertains to the JUMC or any third party and whether such

information are protected under any laws or not and shall include the following:

• any information relating to the JUMC’s technology, processes, use of materials, data,

archives, resources of any nature whatsoever and in any form whatsoever including

inventions, discoveries, concepts, know-how, trademarks, copyrights, techniques,

designs, schematics, specifications, drawings, diagrams, layouts, methods of processing

and operational procedures;

• all information and other data that may be developed or designed by the JUMC and/or

any of its affiliates;

• information that describes the JUMC’s services, products and strategies, including but

not limited to, processes, research and experimental work product administration and

• information relating to the JUMC’s (and/or any of its affiliates) existing or planned

businesses or business initiatives, organization, marketing activities and materials,

reports, studies, organizational restructuring plans, and financial information;

• confidential information and material of any third parties with which or whom the

JUMC conducts business or in respect of which the JUMC has confidentiality and non-

disclosure obligations;

• any information, as described above, procured, obtained or contained in any proposals,

plans, information memoranda or correspondences maintained by the JUMC or provided to

any personnel including the Firm;

• any document, agreement, correspondences, letters, records, working papers,

specifications, lists of customers, lists of suppliers, drawings, notes, studies, manuals,

schedules, test results or other documents, computer print-outs, computer readable

information or emails relating to the business of the JUMC, whether internal or with

any third party, which are not available for public view;

• any other information pertaining to or related to the JUMC or its affiliates, associates

or group companies, customers and suppliers, including, but not limited to,

information related to overseas operations, including transaction processes, operations

All ownership and Intellectual Property Rights in the confidential information shall remain

vested in the JUMC.

5.5.5 Force Majeure

• Notwithstanding the provisions of the Offer, the Firm shall not be liable for forfeiture of

his performance guarantee, liquidated damages or termination for default, if and to the

extent that, it’s delay in performance or other failure to perform its obligations under

the contract is the result of an event of Force Majeure.

• For purposes of this Clause, "Force Majeure" means an event beyond the control of the

Firm and not involving the Firm and not involving the Firm's fault or negligence and not

foreseeable. Such events may include, but are not restricted to, acts of JUMC either in

its sovereign or contractual capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

• If a Force Majeure situation arises, the qualified Firm shall promptly notify JUMC in

writing of such conditions and the cause thereof. Unless otherwise directed by JUMC in

writing, the Firm shall continue to perform its obligations under the contract as far as

reasonably practical and shall seek all reasonable alternative means for performance

not prevented by the Force Majeure event.

5.5.6 Dispute Resolution

Any and all disputes or differences between the Parties arising out of or in connection with

this Contract or its performance shall, so far as it is possible, be settled amicably through

consultation between the Parties.

If after 30 (thirty) days of consultation, the Parties have failed to reach an amicable

settlement, on any or all disputes or differences arising out of or in connection with this

Contract or its performance, such disputes or differences shall be referred to the Municipal

Commissioner whose decision shall be final and binding on the Parties.

5.5.7 Governing Law

The Offer Document and the Contract shall be governed by the laws of India and state

5.5.8 Time line of Contract

This Particular offer is for the Financial Year 2025-26 to 2029-30 for Five year only but

commissioner Junagadh Municipal Corporation may renew the contract for another one

years on the same terms & condition with minimum price escalation of 5% per annum subject

to satisfactory work. Commissioner may allot work on the same terms & conditions this

clause does not entitle the bidders/ contractor any right for the work.

6. SUBMISSION OF THE PROPOSAL :

The interested firm shall submit the Technical and Financial proposal duly bound and

containing the index/table of content with all pages numbered. The proposals may be

submitted at Chief Accountant Junagadh Municipal Corporation on or before the scheduled

7. SCOPE OF WORK OF AUDITOR:

7.1 Certification of Financial Statements i.e. Balance Sheet, Income and Expenditure

account along with schedules and annexure along with certification of accounts of Junagadh

Municipal Corporation.

7.2 Whether Junagadh Municipal Corporation is maintaining proper records showing all

particulars including quantitative details and situation of fixed assets.

7.3 Fixed Assets: Whether these fixed assets have been physically verified by the

management at reasonable intervals, whether any material discrepancies were noticed on

such verifications.

7.4 Whether physical verification of inventory has been conducted at reasonable intervals by

the management; are the procedures of physical verification of inventory followed by the

management reasonable and adequate in relation to JUMC and the nature of its business.

If not, the inadequacies in such procedures should be reported; whether JUMC is

maintaining proper records of inventory and whether any material discrepancies were

noticed on physical verification and if so, whether the same have been properly dealt with

in the books of account.

7.5 Is there an adequate internal control system commensurate with the size of the JUMC

and the nature of its business, for the purchase of inventory and fixed assets and for the

sale of goods and services.

7.6 Is JUMC regular in depositing undisputed statutory dues including provident fund,

employees‟ state insurance, income-tax,goods & service tax, cess and any other statutory

dues with the appropriate authorities and if not, the extent of the arrears of outstanding

statutory dues as at the last day of the financial year concerned for a period of more than six

months from the date they became payable, shall be indicated by the auditor.

7.7 In case dues of income tax or or goods & service tax, cess and any other statutory dues

have not been deposited on account of any dispute, then the amounts involved and the

forum where dispute is pending shall be mentioned.

7.8 Whether the JUMC has defaulted in repayment of dues to a financial institution or bank

or debenture holders? If yes, the period and amount of default to be reported.

7.9 Whether term loans were applied for the purpose for which the loans were obtained.

7.10 Whether Grant in aid received by JUMC from Govt. of India/Govt. of Gujarat under

various schemes have been properly utilized.

7.11 The appointed firm shall ensure two visits per month, each of two days’ duration,

during which a qualified senior Chartered Accountant (CA) along with the designated

audit staff shall be present at the office for carrying out the assigned work under this

8. General Terms & Conditions for empanelment of Auditors/CA firms

8.1 Terms & Conditions

1. To carry out the Audit of Annual Accounting of JUMC. For Audit the prospective CA firm

will have to constitute a team headed by qualified Chartered Accountant. The size of the

team should be one CA plus two staff members in case of JUMC. This team will have to be

stationed at Headquarter of JUMC.

2. The Firm shall submit the proposal in two parts, 1st part comprising of “Technical

Proposal” and 2nd part will comprise of “Financial Proposal”. Technical Proposal shall

contain the list of all the documents as mentioned in the RFP. The Proposals shall be signed

by authorized person of the firm. All pages of the proposal, where entries or amendments

have been made, shall be initialed by the person or persons signing the Proposal. All

signatures on the letters / certificates attached with the Bid document shall be dated

suitable. Financial Proposal shall quote the fees for the whole work. The quoted fees shall be

in the format of Base Fees + GST i.e. GST shall be shown separately.

3. The Firm shall furnish, as part of its bid, a refundable EMD of Rs.10,000/- (Ten Thousand

EMD should be made only through Cheque or Demand Draft. The technical bid will disqualify

if EMD is not submitted along with the technical bid. Unsuccessful firm‟s bid security will be

discharged / returned as promptly as possible but not later than 60 days after the award of

the contract to the successful firm. The EMD of the successful bidder will be retained and

converted into security.

4. The prospective firms, who will qualify the technical criteria, shall only be considered for

further evaluation of their financial bids.

5. Technical bids :

a. The firm should be registered with the institute of Chartered Accountants of India &

registered with the GST Authorities and operation for the last five years.

b. The Firm should have a turnover of 10 lacs annum in any of 1 year out of the last

years. Firm will need to submit the audited balance sheets, profit & loss account statements

and Income Tax returns for each of the last five financial years.

c. A power of attorney in the name of the person signing the bid.

d. The Firm should have minimum 2 number full time partners associated with the firm for

not less than 5 years and shall be member of the institute of Chartered Accountant of India.

Partnership deed should have submitted also.

e. Number of assignment of Audit of Government /Semi Government/Board

/Corporation/PSUs having turnover of not less than Rs.100 crore. The experience of the

firm preceding 5 years shall only be considered. The experience of the CA Firm in Audit in one

Company/PSU/Corporation for more than one year will be considered as one assignment

only. The Bank Branch Audit Assignment shall not be considered for this purpose.

f. No Partner / Chartered Accountant employee of the firm has been held guilty of

professional misconduct by the Institute of chartered Accountant of India.

g. The firms shall provide all the necessary documents, samples and reference information

as desired by the committee. The firms shall also assist the committee in getting relevant

information from the firms‟ references.

h. Depending on the evaluation methodology mentioned above, each Technical Bid will be

assigned a technical score (TS) out of a maximum of 100 points as per the Technical

Evaluation Criteria.

i. Seeking clarifications cannot be treated as acceptance of the proposal. Evaluation

Committee may seek any additional information in writing which has to be supplied by the

firm in writing. For verification of information submitted by the firms, the committee may

visit firm‟s offices.

j. Evaluation Committee may, at its discretion, call for additional information from the

firm(s). Such information has to be supplied within the set out time frame, otherwise

Evaluation Committee shall make its own reasonable assumptions at the total risk and cost of

the firms and the proposal is liable to be rejected.

6. Financial Evaluation (For empanelment of firms):

a) Financial Proposals of only those firms would be opened who qualify the technical

evaluation. The financial proposals of all unqualified firms would not be opened.

b) The financial scores for each of the firm will be calculated as follows:

Fn = Fmin / Fbid *

Fn = Normalized financial score of the firm under consideration

Fbid = Evaluated cost for the firm under consideration

Fmin = Minimum evaluated cost for any firm

c) Final evaluation would be done using Quality and Cost Based Selection (QCBS). An overall

score will be calculated based on the technical and financial scores of each firm as detailed

Bn = (Wtech * Tb) + (Wfin * Fn)

Bn = Overall score of firm under consideration

Tb = Absolute Technical score for the firm under consideration

Fn = Normalized Financial score of the firm under consideration

7. The Auditors should intimate their acceptance of the Audit/Inspection assigned to them,

within a week of receipt of the appointment letter from the JUMC.

8. The auditors shall act with independence, integrity and objectivity. They shall undertake

all audit works with an independent open mind and shall not come under any influence of

anybody In case of direct or indirect association with any of JUMC or its affiliated Institute

in any capacity, it should be disclosed in the application for empanelment.

9. The firm has to give declaration that no partner/Chartered Accountant employee of the

firm of auditors has been held guilty of professional misconduct by the Institute of Chartered

Accountants of India.

10. The firm has to give a declaration / undertaking that :

a. The audit team shall consist of Minimum staff as mentioned in eligibility criteria, of which

one should necessarily be a partner of the firm. The audit would not be done by a person

who is neither a partner nor an articled of the CA firm to which the audit has been allotted.

b. The partners, employees and other personnel of the firm will not divulge any information

that has come to their possession during the course of audit to any person other than the

authorized officials of the JUMC.

11. Empanelment with the JUMC does not automatically guarantee assignment of audit.

Assignment of audit would be done, as per the requirements of the JUMC.

12. The firm(s), which fulfill the empanelment criteria would be short-listed and empanelled

for the financial year 2025-26 to 2029-30. The decision of the Commissioner,

Junagadh Municipal Corporation, regarding the selection, constitution and size of the

panel would be final.

13. In case of any change in the constitution of the firm on account of merger, de-

merger or for any other reason the same would be brought to the notice of the JUMC.

14. The appointment of auditors shall be subject to approval of Standing Committee.

15 a) The firm will quote lump sum fee to be payable by JUMC inclusive of all. All

taxes/statutory deductions/ TDS will be deducted by the JUMC as per the provisions of

Gst & Income Tax Act,

b) If at any later stage the anomaly surfaces the agency will be held responsible for

the financial implication, which includes imposition of penalty and withholding of the

dues of the agency, apart from other legal remedy.

c) The Court of Junagadh will be jurisdiction for any dispute arising out of these contents.

d) The firm shall have to execute an agreement with JUMC on non-judicial stamp paper

worth Rs.300/- upon selection as per Annexure-II.

16. QCBS for Auditors will be made for JUMC. The Firm may quote fees/rates on yearly

basis as required in annexed Performa for financial bid. The turnover for financial Year

2023-24 of JUMC is Rs 492.44 Cr. & for the Financial Year 2024-25 of JUMC is

17. Removal/de-empanelment of auditors:

JUMC reserves the right for the removal/de-empanelment of any auditor/firm, in case

work is not found satisfactory or there is any breach of contract/misconduct by the firm

with a prior one month notice in writing.

AUDITORS/AUDITOR FIRM’S LETTERHEAD

APPLICATION FORMAT FOR EMPANELMENT AS AUDITOR

The Commissioner,

Junagadh Municipal Corporation,

I/we hereby apply for empanelment Auditor and furnish hereunder the requisite bio data /

information / documentation for your consideration:

1. Name of the Applicant

2. Constitution Individual / Proprietorship / Partnership Firm

3. Firm‟s Details

3.d Date of establishment

3.e Membership/ affiliation details with Institutes of Chartered Accountants of India

Name of the Body

Membership Since

Membership Type

3.f Firm‟s PAN / TAN

3.g Practicing as auditor since

3.h Details of present set up / infrastructure available to deal with audit works

3.i Details of existing empanelment

3.j Names of proprietor / all partners (also mention managing/key/senior partner)

4. Gross Income in last three years

5. Details of Branches, if any, contact Nos, of branch, Name of the person-in-charge of the

Undertakings / Declarations:

a. I/We have gone through the RFP document for the empanelment of CA and scope of work

mentioned therein and undertake that [strike out which is not applicable]I/we/none of our

employees are ex-employees of your Junagadh Municipal Corporation, JUMC OR I/… of

our partners/… of our employees was/were ex-employees of the JUMC (give details, viz.

Name, Position and Date of retirement/resignation) but ceased to be under your

employment, since last 3 years AND I/We shall not induct/employ any partner/employee

during the tenure of our empanelment as an Auditor who is/are within the above

mentioned period of 3 years from the date of retirement/resignation.

b. I/We do hereby solemnly declare and affirm that:

i. I/We have not been removed/dismissed from service/employment earlier,

ii. I/We have not been convicted of any offence and sentenced to a term of imprisonment,

iii. I/We have not been found guilty of misconduct in professional capacity,

iv. I/We have not been convicted of an offence connected with any proceeding under the

I.T. act 1961 &/or W.T. Act 1957 &/or G.T. Act

v. I/We am/are not undischarged /insolvent(s),

vi. There are no complaints against me/us, registered with CBI/SFIO/Police/Courts of law

vii. I/We have not been blacklisted/depenalled by any Company/Bank/FI/IBA/others in the

c. I/We solemnly declare that the information furnished above is complete and entirely true

and Nothing has been concealed. I/We also affirm that terms & conditions of Junagadh

Municipal Corporation, Junagadh relating to empanelment of Auditors is acceptable to us

and I/We also undertake to keep JUMC informed of any events /happenings which would

make me/us ineligible for empanelment / remaining empanelled as auditor.

d. Additional information, if any

(Signature) (Signature) (Signature) (Signature)

Name Name Name Name

Designation Designation Designation Designation

[All partners to subscribe their signatures]

Self-attested documents to be provided along with the application:

1. Identity and address proof of the applicant Auditors firm/proprietor/all partners.

2. Copy of registered partnership deed (in case of partnership firms).& power of attarney

3. Copies of PAN/TAN Card of the applicant auditor/proprietor/all partners.

4. CA certified turnover certificate, IT returns and audited financial statements of last

financial years (2020-21 to 2024-25) .

5. Evidences of professional qualifications and experience of the applicant statutory

auditor/proprietor /all partners.

6. Evidences of experience as a Auditor The bidding firm shall submit a copy of the work

order or audited financial statements of the client clearly demonstrating that the firm has

provided audit services to an entity having an annual turnover of at least ₹100 Crore, as

documentary evidence of relevant audit experience .

7. The firm should be Registered with the Institute of Chartered Accountant of India

8. Goods & Service Tax –Registration Certificate.

9. All annexures, declarations, and undertakings as prescribed in the tender document must

be duly filled, signed, and submitted by the bidding firm, failing which the bid may be

liable for rejection.

10. The bidding firm shall submit documentary proof of employment of qualified staff and

articled assistants, as reflected in the records of the Institute of Chartered Accountants of

India (ICAI), as evidence of the firm’s professional manpower strength.

10 ANNEXURE –II

[To be executed on non-judicial stamp paper worth `300/- upon selection by Empanelment

Committee and name of selected Auditor will be enlisted only upon execution]

AGREEMENT WITH THE AUDITOR ON THE APPROVED PANEL

This Agreement made at …………………………….. on this ………. day of ............................... 20

(hereinafter called the "Auditor‟) of the One Part and The Junagadh Municipal Corporation

as a JUMC‟ (hereinafter called Corporation, which term shall unless repugnant to context

include its successors and assigns) of the Other Part. Whereas on the request of the Auditor,

Junagadh Municipal Corporation has empanelled the Auditor to undertake audit of books of

accounts of Corporation and other service in the nature of

opinion/advise/consultancy/certification, as may be requisitioned by Junagadh Municipal

Corporation from time to time.

Whereas the Auditor has agreed to render his/her/its services inter-alia on the terms and

conditions mentioned hereunder;

NOW THIS AGREEMENT WITNESSETH AS UNDER:

1. That the Auditor agrees to undertake audit of books of accounts as per requisition made

by JUMC, from time to time, through job specific letter of engagement/assignment, with

terms of engagement and accept fee as prescribed / decided by JUMC.

2. That the Auditor shall not sub-contract the work, when requisitioned by JUMC, to any other

3. That the Auditor will personally inspect the books of accounts and relevant documents in

respect that in connection with the audit of the same.

4. That the Auditor shall maintain secrecy of JUMC and their assets/liabilities.

5. That the Auditor shall act with independence, integrity and objectivity and shall not come

under influence of anybody.

6. That the empanelment does not carry assured engagement/appointment of Auditor and it

is JUMC's prerogative to engage the services of the Auditor from the panel.

7. That in case constitution of the Auditor undergoes any change, the same shall be informed

to JUMC immediately.

8. That if for any reason whatsoever JUMC may not maintain any panel or discontinue the

panel, the Auditor shall have no grievance against JUMC and JUMC shall to be liable in

any manner whatsoever.

9. That in case services of Auditor are not found satisfactory and their audit reports are

unworthy of being acted upon, JUMC may delist/de-panel the Auditor‟s name from the

approved panel of JUMC after issuance of show-cause notice.

10. That JUMC reserves the right to take appropriate legal action including filing /

lodging complaint to the professional body, if there is any misconduct on the part of the

Auditor or audit report submitted by the Auditor to JUMC is incorrect or false. This shall

be without prejudice to JUMC‟s right to delist/de-panel the Auditor from its panel.

11. That the Auditor agrees and hereby gives consent to exchange information with other

parties directly or through the other medium about particulars (name, address and other

details) of Auditor, performance as well as cause for delisting / de-paneling, if any.

In witness whereof, the parties hereto have set their hand on the day, month and year

mentioned herein above.

Auditor (signature with Membership/Registration No.)

[In case of partnership firms all the partners to subscribe their signatures]

For The Junagadh Municipal Corporation

Authorized Signatory

PROFORMA FOR FINANCIAL BID

Financial bid for empanelment as the Audit for a period of 5 financial years from

Particulars Amount in Rs

Audit fee on yearly basis

(for five years combined)

Fees for empanelment of auditor for :

Junagadh Municipal Corporation

Goods & Service Tax

1. Taxes and other statutory levies will be paid on actual basis. However present rates of

applicable taxes and levies may be indicated by the tenderer.

2. TDS will be deducted at the applicable rates.

3. The tender is deemed to have thoroughly studied and examined the technical

specifications, important instructions and general terms and conditions of the tender