Surat Lignite Power Plant 4X125 MW Unit 1 to 4- Waterproofing treatment at Residential Quarters in colony.

Any error in description or quantity or omission in the contract document shall not

vitiate the contract or release the contractor from executing the work comprised in

the contract according to scope of works, magnitude of the works, requirement of

materials, equipment, tools & tackles, labour, etc. Contractor has to complete the

work in accordance with the contract documents irrespective of any defects,

omissions or errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and satisfy

himself/herself regarding matters such as access to site, communication, transport,

working condition including constraint of work place, height of structure/building,

quantity assessment of individual structures/buildings, quantum of dusting,

importance of work, round the clock working conditions, safety requirements, right of

way, weather conditions, high flood level in River, flow of water during monsoon/dry

season in the River/Nallah, the type and number of equipment, scaffolding materials

and facilities required for the satisfactory completion of work, the quantity of various

items of the work, the availability of local labour, availability and rates of material,

local working conditions, uncertainties of weather, obstructions and hindrances that

may arise, etc which may affect the work or cost thereof, before submission of

his/their Bid. Ignorance of site conditions shall not be accepted by the GIPCL as basis

for any claim for compensation. The submission of a Bid by the BIDDER will be

construed as evidence that such an examination was made. Any later claims /

disputes in regard to rates quoted shall not be entertained or considered by the

The rates quoted by BIDDER shall be based on his own knowledge and judgment of

the conditions and hazards involved and shall not be based on any representations

of the Engineer.

5. ELIGIBILITY CRITERIA : (SELF ATTESTED COPIES OF SUPPORTING

DOCUMENTS MUST BE SUBMITTED FOR EACH OF FOLLOWING ELIGIBILITY

The following criteria will be adopted for qualifying the Bidders for consideration of

the Bid for the further proceeding.

5.1 Bidder should possess minimum Three years of work experience during last five

years in similar nature of works like waterproofing, specialized civil structure repairs

& rehabilitation jobs etc in Power Plants / Colony/ Process Industries / Corporation /

Corporate Sectors / Institutes and should enclose proof of the same. Bidder shall

submit necessary evidence for the same like attested copies of work orders along

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

with work completion certificates from clients. The work completion certificate shall

comprise of order value and executed value. Bidders should have executed the work

directly. The work executed as a sub-contractor or subletting agency shall not be

taken in to consideration. Experience as a sub-contractor (except subletting the

work by similar waterproofing contractor) may be allowed on sole discretion of

GIPCL subject to submission of supporting evidence/documents like copies of

work orders with relevant Invoices of completed works & verification of work

performance from client of sub-contractor.

5.2 Bidder should produce evidence of having experience of successfully completed

similar works (as per clause no. 5.1) as defined hereunder during last five years

ending last day of the month previous to the one in which tender is invited, satisfactory

progress of ongoing works etc. along with certified copies of documentary evidence

preferably photo copies of work experience from the clients. The experience should

be either of the following:

a. One similar completed/executed work each costing not less than the

amount equal to Rs.11.86 Lakhs.

b. Two similar completed/executed works each costing not less than the

amount equal to Rs.7.42 Lakhs.

c. Three similar completed/executed works each costing not less than the

amount equal to Rs.5.93 Lakhs.

Note: For evaluation of the bid the executed value mentioned in the work

completion/work in progress certificate will be considered.

Bidder should specifically mention fulfilling of above criteria in his offer along with

details of work orders & work completion certificates issued by clients.

5.3 Tender fee: The tender fee(non refundable) shall be submitted through RTGS or

through online payment as per details provided in clause no. 7 herein under

5.4 EMD: The EMD shall be accompanied in the form of DD or Bank Guarantee given by

Bank as described in subsequent clause no. 7. or through online payment as per

details provided in clause no. 7 herein under.

5.5 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.6 Attested copies of relevant documents duly signed & seal on each & every page shall

be submitted. The above documents will be analyzed and after satisfaction, the Price

Bid will be open. GIPCL may verify the documents, experience certificates issued by

concern authority. After opening of technical Bid, if any required attested documents

found missing in the Technical Bid submitted by the Bidder, the tender inviting

authority may inform to that Bidder only once by E-mail to submit the missing required

documents within stipulated time limit. If Bidder/Bidders fail to submit within stipulated

time, their Bid will be declared technically disqualified and no further correspondence

will be entertained.

5.7 Bidder should have minimum average annual turnover of Rs.3.80 Lakh for last three

financial years (2022-23, 2023-24 & 2024-25 Bidder shall furnish annual audited

financial statement duly certified by Chartered Accountant for the last three financial

years to demonstrate the financial healthiness of the company. The balance Sheet

must be in the name of the company. Any type of MOU for this purpose will not be

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

Note: In case, the annual turnover is less than the statutory guideline which does not

require audit, the bidder shall submit the turnover certificate from Chartered

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN),

TIN/VAT no. of the firm. Copies of the same shall be submitted.

5.9 The net worth of the bidder should be positive as evidenced from audited accounts

of last financial year i.e. FY-2024-25. .

5.10 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless

otherwise specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered /

Stopped or banned from dealing in the past by any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations, Bid of that party may be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regards as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Bidder shall have to submit “Declaration for Contractual

Litigations” as amended in Annexure / Form attached.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” as amended in Annexure / Form attached.

• If any Major Violation of any safety law(s) / Rule(s) is / are found during the preceding

Three (3) years, Bid of that party will be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regard as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage.

• If any of the details submitted in the prescribed Annexure / Form to the Bid is/are

found to be false, incorrect at any time in future, then the Contract awarded to that

Bidder / Contractor shall be liable to be terminated forthwith without any notice /

correspondence and Bidder agrees and undertakes to accept decision of GIPCL in

this regards as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Further, Performance /

Security Deposit will also be liable to be forfeited. Any dues to GIPCL from the Bidder

/ Contractor shall be recovered from the pending bills or any other dues payable to

the Bidder / Contractor, if any or otherwise through any other recourse available

under the Laws.

The Bidder shall submit all the evidences, documents, attested copies of work orders

& work completion certificates etc… as a proof with EMD &Tender Fee and also

provide the requisite details online for meeting the prequalification requirements.

GIPCL will verify the experience, performance, capability & strength of Bidders,

independently for executing the job. GIPCL may visit the site & consult the owner of

the industry/property where similar job is executed by the Bidder. GIPCL reserves the

right to accept/cancel/reject any/all Bids without assigning any reason thereof. The

tenders of qualified Bidder/Bidders shall only be considered for further evaluation.

5.13 Site Visit is mandatory prior to submission of bid to understand the scope of work,

working conditions, site conditions, equipments, tools & tackles, labour deployment,

associated risk, surrounding etc.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to

the Bid exchanged by the Bidder and the Company, shall be written in the English

language. Any printed literature furnished by the Bidder, written in another language

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

shall be accompanied by an English translation for the purpose of interpretation of

7. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

7.1 An EMD of Rs. Rs. 13,000/- (Rupees Thirteen thousand only) and

Nonrefundable Tender fee Rs.2,950/- (Rupees Two Thousand Nine Hundred

fifty only), inclusive of applicable GST shall accompany with Bid shall

accompany with Bid. Tender fee shall be submitted through RTGS / online

mode of payment only.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in

favor of Gujarat Industries Power Company Limited from all Nationalized

Banks or Axis Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd

Bank, Federal Bank, Bandhan Bank, IDBI Bank and Karur Vysya Bank as per

Performa of BG enclosed with this tender document under Section-F

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively, The EMD & Tender Fee may also be submitted through

RTGS/NEFT/online mode of payment by the bidders as per the details given

1. BANK NAME:- State Bank of India

2. BRANCH:- Nani Naroli

3. IFSC CODE:- SBIN0013423

4. BENEFICIARY NAME: Gujarat Industries Power Company Limited

EMD & Tender fee may also be submitted through online payment

gateway of company’s website:www.gipcl.com (online payment form)

as per detail provided in ANNEXURE- G of Section-F herein under.

7.3 In case EMD is paid in the form of BG, the same shall be valid for a period of

180 days after the due date for submission of the bid

7.4 The EMD of the successful bidder will be returned after payment of Security

Deposit by successful bidder and after award of LOI/Work Order. Alternatively

EMD will be converted in SD and successful bidder shall submit SD or

performance bank guarantee for balance amount.

7.5 The earnest money deposit paid in the form of demand draft will be refunded

to the unsuccessful BIDDER as soon as the tender is finalized and awarded

of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Detail of

Tender fee & EMD paid by RTGS/online payment should be submitted as per.

Clause 7.9.EMD in physical form,to be submitted directly to GIPCL as per

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after

acceptance or (ii) withdraws his tender before the validity date of the tender.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

7.9 SCHEDULE OF EMD & TENDER FEES AND OTHER SUPPORTING

Details/receipts of EMD & Tender fee paid Address for Submission:

by RTGS/online or EMD in physical form Chief General Manager (Thermal)

by way of DD/BG (as applicable) with GUJARAT INDUSTRIES POWER CO. LTD.,

other documents duly signed to be (Surat Lignite Power Plant)

submitted in physical form in sealed cover Village: Nani Naroli, Taluka: Mangrol,

as per details mentioned in NIT. Bid District: Surat. PIN: 394 112, Gujarat.

No. shall be mentioned at the top of Phone : 02629-261063

cover/envelope EMAIL: [email protected]

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online through website: https://tender.nprocure.com or

https://gipcltender.nprocure.com within the dates specified in the NIT along with the

details of tender fees, EMD in two parts as under:

The bids shall be submitted online at the https://tender.nprocure.com within the dates

specified in the NIT along with the details in two parts as under:

(a) Pre qualification and Techno-commercial Bid without price.

(a) Pre qualification and Techno-commercial Bid without price:

The Note: Tender fee RTGS details and EMD shall be submitted in

physical form as per NIT.

(b) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-

commercial deviations, if any, shall accompany the bid. The following Information

shall be provided in the techno commercial bid:

1. Qualification and experience of site in charge.

2. Schedule of deviation (Annexure-E in Section-F) Technical as well as

commercial, if any.

3. Qualification & experience of Supervisors/Engineers.

The following supporting documents shall also be submitted along with EMD &

Tender Fee in physical form:

1. The tender documents duly signed in all pages without price bid along with

techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any)

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

6. Turn over for the last three years, audited annual accounts/financial statements

i.e. profit and loss account and balance sheet duly certified by a practicing CA

will be required.

7. P.F. Number and Allotment Letter.

9. GST registration number/certificate copy.

10. Declaration-cum-Undertaking for Compliance of Safety Laws & Regulations

and Contractual Disputes / Litigations as per Performa Annexure-F under

11. Bidder should submit duly signed Tender document

12. E-Reverse Auction User ID on website: https://e-auction.nprocure.com

1. Price Bid shall be submitted only in soft form through e- portal system.

Estimate includes cost of all GIPCL approved quality materials (except

free issue cement and as specifically mentioned in item nomenclature),

manpower, supervisors, insurance, safety PPEs, staging, shuttering &

scaffolding, survey works, transportation, mobilization-demobilization

cost, loading-unloading & proper storage, security & safety, equipment,

machinery, vehicles, consumables all the required tools & tackles etc…,

safety equipments & PPEs, Royalties, Rents, all taxes & duties all taxes

& duties (including GST) etc...

Total Estimated SoR Amount is including GST by considering present

2. Bidder’s % offer will be on Total Estimated Amount (including GST) and in

Invoice/Bill, GST shall be mentioned separately as per extant GST Laws at

actual as per prevailing rates as declared by Central Government on

submission of documentary evidence.

3. Bidder shall have to quote the rates in the form of %age. i.e. “At Estimated

Value OR _____%age below the estimated value OR______%age above the

estimated value”.

4. The quantities shown in the SoR (Section-E) are approximate for the contract

period and may vary as per job requirement.

5. The Bidder shall fill the Bid documents with utmost care in consonance with

the instructions contained in the Bid documents.

6. Rates will remain firm throughout the contract period and any extension thereof.

There will not be any escalation/compensation to the contractor against any

revision and/or change in rate of materials, fuels, MWR (Minimum Wage Rates),

etc… whatsoever.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence & place of

business of the person/persons submitting the Bid and must be signed & sealed

by the Bidder with his/her usual signature. The name of all persons signing the

documents shall also be typed or printed below the signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature and

designation of one of the authorized partners or other authorized

representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e by the President/Managing Director/Secretary or other

person or persons authorized to Bid on behalf of such Corporation/Company. A

certified copy of the board resolution/power of attorney authorizing such partner

or representative shall also be submitted.

(iv) The Bidder's name stated on proposal shall be the exact legal name of firm.

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of

Bids and the expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b. While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means, the

Company. The Engineer, if necessary, will obtain clarifications on the Bids by

requesting for such information from any or all the Bidders, in writing as may be

necessary. The Bidder will not be permitted to change the price or substance of

the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and

eighty (180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid. The Company shall always

be at liberty to reject or accept any Bid or Bids at his sole discretion and any

action will not be called into question and the Bidder shall have no claim in that

regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case

may be, in presence of Bidder's representatives whenever such a procedure

has been specified. Otherwise the tender will be opened by the authorized

officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and

completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

(a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall prevail

and the total price will be corrected & will be binding to the bidders.

(b) If there is a discrepancy between the Total Bid Amount and the sum of total

prices, the sum of total prices shall prevail and the Total Bid Amount will be

corrected & will be binding to the bidders.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain

the lowest evaluated Bid in conformity with the specifications of the tender

13.2 The Technical Bids will be examined for minor matters regarding qualification

of bids. Subsequent to correspondence with the respective bidders, the

decision of Tender Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or

before the given date requested by the Company. If the Technical

clarifications sought by the Company do not reach the Company on or before

due date, the Bid will be rejected.

13.4 The comparison of all the Bids shall be carried out with reference to the scope

of work as per the technical specification. Any deviation/omission shall be

evaluated at highest quoted price of the deviation/omission quoted by any of

the Bidder. In case a separate price (for omission) is not given by any other

Bidder, a reasonable price of the same shall be taken & the same shall be

binding to the Bidders.

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par.

The loading shall be carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation confirms

to all the terms, conditions and specifications of the Bid documents without

any material deviation or reservation.

13.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of

the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the

Bid documents, GIPCL’s right or the Bidder’s obligations, under the

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform

the affected Bidder or Bidders regarding the same.

14.2 Any Tender without EMD and Tender fee will be treated as non responsive and

shall be rejected at the outset & no further correspondence shall be entertained

regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if

such Bidder has quoted an abnormally low rate in the Bid document/price Bid.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest

quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined and

evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his selection through the Letter of

Intent or Letter of Award/ Work Order which shall be sent to him through e-mail,

courier, fax or registered mail.

15.3 GIPCL reserves the right to cancel/short close the contract during the contract

period without assigning any reason

16. CONTRACT PERIOD

16.1 The contract will be for a period of 06 (Six) months from the date of actual

commencement of operations of the contract as stated in the Work order

(‘Contract Period’).

16.2 GIPCL reserve the right to extend the contract period up to 03 months on the

same rates and terms and conditions without any price escalation and without

entering into any new contract.

16.3 The said Contract Period can be extended if mutually agreed upon by both the

parties up to one year and in such a case a revised work order shall be issued

at the same rates and terms & condition or at negotiated rates acceptable by

both parties i.e. the Company & the Contractor.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

18. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for timely

& satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled

manpower separately to properly complete the job in given/scheduled time.

(iii) The Contractor shall depute its own workmen/labour with proper identification to

enter the plant premises after ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labor laws/Acts norms including but not restricted to the age of the

workers, women workers and shall also ensure that a police verification, security

check, pre-employment medical fitness check-ups & induction safety training for

all the workmen/labor engaged at the GIPCL site is done and necessary

documents regarding the same shall be submitted to the GIPCL’s authorized

representative/officer-in-charge. Any default in complying with the same or any

misrepresentation regarding compliance of the same shall compel GIPCL to

initiate appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his

workmen/labor with proper healthy safety equipments like but not limited to

safety helmets, safety belt, fall arrestors, masks, gum boots, safety shoes, hand

gloves, a uniform and other necessary PPEs as per standard requirement of

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

manufacturer of material and as per MSDS of material to be used for properly

undertaking the operations involved under this contract. Damaged, unfit and/or

deteriorated safety PPEs shall be replaced immediately with new approved

standard PPE. Following are also to be issued:

a) Safety shoes (standard approved ISI make)

b) Safety helmet (standard approved ISI make in yellow colour only)

c) Safety Goggles / face shield.

d) Ear plug / Ear muff.

e) Hand gloves like electrical hand gloves / cotton hand gloves /

Chemical hand gloves.

f) Full body double harness Safety belt.

(vi) Contractor shall nominate /authorize senior experienced person in writing as site-

in-charge to co-ordinate with GIPCL engineer and who shall bear overall

responsibility for performance of the contract. Such person shall remain always

available at site or site office allotted to the contractor at SLPP site. Contractor

has to submit the authority letter and documentary proof for the same.

(vii) The Contractor shall appoint independent supervisors who shall co-ordinate with

concern GIPCL’s department Engineer-In-Charge for daily entrusted job. They

have to maintain daily records dully signed for the works carried out and duly

certified by Engineer-In-Charge. The Contractor in co-ordination with the

Engineer-In-Charge shall ensure the availability of adequate manpower to carry

out the job satisfactorily on a daily basis. As per the instruction of Engineer-In-

Charge they have to allot the work and execute the same in specified time limit.

(viii) During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources

accordingly. Contractor shall responsible to carry out work as per schedule of

work planning to complete scope of work in given contract period.

(ix) During emergency or similar situations the Contractor shall be required to

mobilize resources as per need within the period of 04 hours as directed by

GIPCL. If the contractor fails to mobilize sufficient manpower to complete the job

in time, GIPCL will execute the job through other agency at the risk and cost of

the contractor with 10% supervision charges, plus applicable GST as per extant

GST Laws & the same will be recovered from the Contractor’s bill.

(x) During working in high risk area the workman must wear a suitable safety apron,

safety belt, safety hand gloves & goggles. It is the contractor’s/his supervisor’s

responsibilities to ensure it without fail.

B: TOOLS & TACKLES:

(i) All tools & tackles and equipments required to execute the contract are in the

scope of the contractor. The contractor should ensure that tools & tackles are in

healthy & working condition. All consumable items would be in the scope of the

contractor (Note: If work is suffered due to want of sufficient manpower,

tools & tackles, vehicles, equipments and/or required

consumables/materials then 25% of the total job cost plus applicable GST

as per extant GST Laws will be levied as a penalty for each and every

(ii) For proper execution of the work as per the scope, the contractor is required to

maintain sufficient quantity of tools & tackles, equipments, scaffolding materials

in good working condition at site as per day to day work load and emergency

situations to complete the work in stipulated time.

(iii) Arrangement for lighting at the work spot has to be made by the contractor. He

has to arrange all lighting equipment such as power cable, hand lamps. The

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

contractor has to take prior approval for taking electrical power supply. The

contractor should keep hand lamps of 24Volt for confined space and sufficient

quantity of 240 Volt halogen lamp for other area ensuring safety at work place

(iv) Pin sockets of IS standards should be used for all connections. For any accident

take place & any damage to the equipment and/or injury to human due to

carelessness in loose connection, contractors will be held responsible & liable

for any recovery/actions.

19. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of submission of

online Bid, in writing or by E-mail at the GIPCL's mailing address [email protected]

as indicated in the 'Invitation to Bids'. The GIPCL's response (including an

explanation of the query) will be sent in writing or by E-mail to all prospective Bidders

who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATIONS

The Bidder is required to carefully examine the specifications and documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies

or omissions in the specifications and documents or is in doubt for any meaning of

any part, he shall request in writing for an interpretation/ clarification to the GIPCL or

during site visit. All such interpretations and clarifications shall form a part of the Bid

All the payments against the work order shall be in Indian currency and payable

through RTGS (online payment) system only based on submission of required

documents like bank mandate form with cancelled cheque.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates shall be read in conjunction with Instructions to Bidders,

General conditions of contract, Special conditions of contract and Technical

specifications.

b. The quantities given in the schedule of rates are estimated and payment will be made

as per actual work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be in accordance

with the method of measurement specified in the Special Conditions of Contract.

d. No separate amount shall be payable for use of auxiliary equipment incidental to or

in day to day operation in the course of fulfillment of contractual obligation of the

Note: It is desirable from interested bidders to submit the online tender offer at

least two days in advance from the due date set for online submission of bid in

order to avoid non participation of e-tender due to probable technical problem

in e-tender system/server.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

The quantities specified are estimated and for tendering purpose only. Payment will

be made, based on actual work done as jointly measured at site & certified by

Engineer-in-charge of GIPCL. However, contractor shall be responsible to restrict the

scope of work and not exceed beyond the provided quantities under specified items

beyond order value without prior written consent of GIPCL. In any case, GIPCL will

not pay for any additional quantity due to any reason except if advance written

consent taken by the contractor from GIPCL to execute additional quantities.

Quantities of individual items may be revised during the course of contract period

based on site requirement. Contractor shall not be entitled for any compensation on

ground of such alteration in individual quantities. GIPCL reserves the right to operate

or increase/decrease quantities in each item or omit any item included in Schedule

of Quantity at its discretion. Quantity of individual item of SoR (Section-E) may vary

to any extent. However, contract value will remained firm. Contractor shall have no

claim, whatsoever, on grounds of loss of anticipated profit etc. on account of the

After commencement of the work, GIPCL, for any reason may not require to be

carried out the whole/part of the work as specified in the tender, the Engineer-in-

charge shall inform the fact for thereof to the CONTRACTOR and contractor shall

have no claim for any payment or compensation whatsoever on account of any profit

or advantage which he might have derived from the execution of the work in full but

which he did not derive in consequence of the full amount of the work not having

been carried out nor shall he have any claim for compensation by reason of any

change having been made in the original specifications and instructions which shall

involve any curtailment of the work as originally contemplated.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING & E-

REVERSE AUCTION

SR. DESCRIPTION

1. Tender documents are available only in electronic format and same can be

downloaded from the website: https://tender.nprocure.com or

https://gipcltender.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com

2. Price bid should be submitted online through the website

https://tender.nprocure.com or https://gipcltender.nprocure.com only. No

physical submission of price bid will be entertained as it should be furnished

3. Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can procure

the same from any of the license certifying Authority of India or can contact

(n)code solutions- a division of GNFC Limited, who are licensed Certifying

Authority by Government of India

4. All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also

for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Info tower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India).

E-mail: [email protected], website: https://tender.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for online submission of bid in order to avoid non-

participation in case of any technical issues (website and/or network) at last moments.

E-REVERSE AUCTION:

i. GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

ii. E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b) Minimum

three (03) lowest bidders, whichever is higher, shall be invited for participation in e-

Reverse Auction through n-procure platform.

iii. Opening Price (including GST), Decrement value and duration for the e-Reverse Auction

shall be informed to the qualified bidders before start of e-Reverse Auction.

iv. After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract

Price (including GST).

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

v. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

website: https://e-auction.nprocure.com that the bidder shall be allowed to participate

the e-Reverse Auction.

vi. In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required for

participating in online e-reverse bidding, then the Bidder can contact the following office

for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://tender.nprocure.com for information regarding e-tendering

registration process.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be

required to furnish a Performance Bank Guarantee (PBG)/Contract security deposit

in favour of Gujarat Industries Power Company Limited for guarantee amount at ten

percent (10%) of the “Annual Contract Price” Price” (excluding GST) from all

Nationalized Banks or Axis Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank,

IndusInd Bank, Federal Bank, Bandhan Bank, IDBI Bank and Karur Vysya Bank in

the format attached in SECTION-F, and it shall guarantee the faithful performance of

the 'Contract' in accordance with the terms and conditions specified in these

documents and specifications. Contract security deposit shall be submitted strictly

within twenty-one days from the date of LoI or work order, whichever is earlier. The

PBG/ Security Deposit shall be valid up to retention period of twelve months after the

contract completion/expiry date. The Contract security/Guarantee amount shall be

payable to the Company in Bidder's home currency without any condition

whatsoever. GIPCL reserves the right to forfeit Performance Bank Guarantee

(PBG)/Contract security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the ‘Guarantee Period' after

completion of contract and on fulfilling contractual obligations throughout the

retention period. However, any delay in submission of initial SD will result in

equivalent late release of entire SD after guarantee period.

Bid security/EMD should be refunded to the successful bidder on receipt of

Performance Security.

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer-in-charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract value. plus applicable GST

as per extant GST Laws. Recovery will be affected from the monthly bills

and/or retention money/security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day to day instructions

by Engineer-in-charge, GIPCL shall get the work done by third party at the

risk & cost of the contractor with 10% additional overhead charges of GIPCL,

plus applicable GST as per extant GST Laws.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL. The contractor shall

pay all such claims within 15 days of claim, failing which the same shall be deducted

from the bills of contractor.

4. TERMINATION OF CONTRACT BY GIPCL

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

Contractor shall be responsible to complete the jobs within agreed time schedule and

in case contractor fail to complete the job, GIPCL shall recover from his bill, Security

Deposit and / or whatsoever for expenses incurred to complete the job with additional

10% overhead charges, plus applicable GST as per extant GST Laws .

In case if contractor’s services are not found satisfactory with respect to mobilization,

time bound activities, workmanship & safety (OHSAS policy of GIPCL) then GIPCL

has right to terminate the contract at any time by giving him 15 days advance notice

without assigning any reason and will make the alternate arrangement at the risk &

cost of contractor. GIPCL may terminate the contract after due recoveries of

pending jobs/damages after giving 15 days advance notice to the contractor if any of

the following events occur –

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per

requirements of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any of

the acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may

be necessary to give effect thereto and all costs incurred in connection therewith shall

be recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipments or fails to carry out progress of work as per agreed schedule of work

planning (as per clause no. 1.10 of Special Condition of Contract) and/or as per

directions of GIPCL / ENGINEER within the time frame given and/or violating the

GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall get the work done by

third party at the risk & cost of the CONTRACTOR with additional 10% overhead

charges of GIPCL, plus applicable GST as per extant GST Laws and all costs

incurred in connection therewith shall be recoverable from the CONTRACTOR by the

GIPCL /ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract

to the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

according to the provisions of The Arbitration & Conciliation Act, 1996. The place

of arbitration shall be at Surat/Vadodara or any other place within state of Gujarat

b. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless the

decision of the Arbitration proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification,

the decision of General Manager (SLPP) - GIPCL will be final and binding on the

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees,

staff applicable under the Employee Compensation Act 1923 or any amendment

thereof as also insurance cover for third party liability. The contractor shall keep the

GIPCL indemnified from all liabilities arising out of his action in pursuance of this

contract. The E. C. Policy should be obtained from Surat Jurisdiction and shall be

assigned to GIPCL. EC policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labor laws, rules,

orders and notifications whether central or state or local as applicable to him or to

this contract from time to time. These Acts/Rules include without limitation of the

1. Contractor shall be solely responsible and shall fully comply with all the provisions of

all the labor laws applicable such as the Minimum Wages Act, 1948, Contract Labor

(Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus Act

Employees Provident Fund and Miscellaneous Provision Act 1952, Industrial Dispute

Act 1947, Workmen Compensation Act 1923, Payment of Gratuity 1972, Interstate

Migrant Workmen Act 1979, Equal Remuneration Act with Rules, Order and

Notifications issued/made there under from time to time.

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future applicable

to the contractor from time to time for performing the contract job.

2.1 The Contractor shall provide and be responsible for payment of Wages,

Salaries, Bonus, Social charges, Insurance, Food, Accommodation,

Transport, Medical and Canteen facilities and other statutory privileges and

facilities to his personnel as per law/rules/regulations and orders of the

Central Government, State Government, Local Authorities or other authorities

as are in force from time to time. All employees of the Contractor shall be

employee of the Contractor.

2.2 The contractor shall have a valid license obtained from Licensing Authority

under the Contract Labor (Regulation & Abolition) Act-1970 at the time of

execution of the contract covering all his employees working at Colony/SLPP

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

site and furnish the same failing which GIPCL may terminate the contract at

its sole discretion.

a. The Contractor shall at the time of execution of the contract have a EPF Code

Number obtained from the Authorities concerned under the Employees

Provident & Miscellaneous Provisions Act, 1972 and remit contributions in

respect of the employees employed by him at Colony/SLPP Site to the P.F

office concerned every month failing which GIPCL will recover from the

outstanding payment to the contractor from GIPCL.PF code of Gujarat region

should be taken.

2.4. The Contractor shall maintain all records/registers required to be maintained

by him under various labor laws mentioned above and produce the same

before the Statutory Authorities whenever required.

2.5 The Contractor shall also submit periodical reports / returns to the various

statutory authorities such as the Contract Labour (Regulation & Abolition) Act-

1970, Employees Provident Fund Act etc. Under intimation to HR& Admn.

2.6 The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

2.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed

hours under law as per applicable rates.

2.8 The contractor shall take Workmen Compensation Insurance Policy for all

his employees working at Colony/SLPP. The contractor shall indemnify the

company against any liability due to any work injury or accident to any of its

2.9 The Contractor shall in the event any of his workmen / employee sustains any

injury or disablement due to an accident arising out of and in the course of his

employment, provide necessary medical treatment and pay compensation as

applicable, required under the Workmen’s Compensation Act,

2.10 If any of the persons engaged by the Contractor misbehave with any of the

officials or the Company or commit any misconduct with regard to the property

of the Company or suffer from any serious communicable disease, the

Contractor shall replace them immediately.

2.11 The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

2.12 GIPCL will have right to deduct and disburse the claims of the individual /

parties being a principal employer on any account whatsoever in relation to

their employment with the contractor. The Security deposit will be released

to the contractor at the end of the contractual tenure subject to an undertaking

by the contractor that in the event any of his workmen or the heirs of workmen

puts up a claim for recovery of money due to him from the contractor before

the appropriate authority under the I.D.Act 1947 or under any other labor laws

or for compensation under the Workmen’s Compensation Act, 1923 and the

appropriate authority has given a direction for making payment the contractor

will meet the same or indemnify GIPCL if in the event GIPCL pays it as

Principal Employer.

2.13 The contractor shall make payment of wages to his employees on fixed date

within the period specified under the applicable Law, in presence of

representative of the company. He will submit a true copy of wage sheet,

attendance register and P.F. remitted challans on monthly basis to HR&A

dept. for verification and record.

2.14 The Contractor shall provide Safety items / kits to his employees such as

safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if any,

required under the law.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

2.15 The contractor shall conduct pre-induction and periodic medical checkup of

his workmen as per applicable laws.

2.16 The contractor shall be solely responsible for any accident caused to his

workers and should adhere to all rules / regulations as per labor laws of

Government and other statutory laws as applicable.

2.17 The contractor should register himself under the Contract Labor Act,

Employee Compensation Act and PF Act (Code no. to be mentioned) and

submit the copy of registration certificate and should possess the same from

the date of commencement of work, failing which the contract is liable to be

cancelled. The E.C. Policy copy should be submitted to the GIPCL before

commencement of the work and Labor License should be obtained within one

week from the date of issue of form-V. Contractor should apply for Form-V

immediately after receipt of LOI. A copy of Labour License shall be submitted

to GIPCL, HR & A Department.

2.18 Contractor shall have to insure his workmen /supervisors etc. under Group

Insurance scheme.

2.19 The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as Factory

Act, Employee Compensation Act, payment of ‘Wages Act’, Minimum Wages

Act’, Provident Fund Act, All Labor Laws Act in respect of employees engaged

by him for the work and shall have to maintain necessary records. In case

any amount becomes due to be payable by him to his employees or to the

Government under the above rules, regulation, Acts, GIPCL reserves the right

to recover the same from the running bill of the contract.

2.20 Documentary evidence of deposit of PF paid shall have to be produced by the

contractor along with the next bill.

2.21 Records as per the provisions of various statutory Acts will have to be

maintained by the contractor and submitted as and when required.

2.22 All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any

such person who does not comply with it.

2.23 The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new

statute shall automatically and immediately become applicable.

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the

payment as per the Minimum Wages Act to the workers employed by him.

2. Contractor shall obtain requisite license to carry out this contract under the provisions

of Contract Labour Act, 1970 and maintain necessary records and registers under

3. Contractor shall submit a copy of each of the registration certificates with respect to

Employees Provident Fund and Employee Compensation Act within one week time,

from the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within

the colony premises of the GIPCL and carry match box / lighter or any other explosive

and /or inflammable material inside the plant/colony.

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour Laws

6. Contractor shall issue an appointment order to each casual labourer stating therein

the nature of job to be performed by him and fix time for which the concerned

labourers are likely to be deployed. Contractor shall also issue a temporary identity

card specifying the period for which the labourer has been deployed.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

7. Contractor is fully liable for the persons engaged by him for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any liability

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment

of the manpower.

9. If the contractor fails to complete the allocated job within specified time frame, GIPCL

shall get the work done by third party at the risk and cost of contractor.

10. PAYMENT OF WAGES

Contractor has to make payment on or before 7th of every month through bank.

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund

Act, Payment of Bonus Act and all applicable acts in respect of employees engaged

by him for the work and shall have to maintain necessary records. In case any amount

becomes due to be payable by him to his employees or to the Government under the

above rules, regulation, Acts.

In case any amount becomes due to be payable by him/her to his employees or to

the Government under the above rules, regulation, Acts, GIPCL reserves the right to

recover the same from the running bill of the contract.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third party

workmen due to any act omission / indiscretion on your part while undertaking the

work and contractor shall fully abide by the statutory requirements of the employee's

compensation act. GIPCL shall not be liable for any compensation due to accident,

death or injury to any of contractor’s workmen or any third party due to negligence,

act or omission on your part.

General area lighting will be provided by GIPCL. However work area specific lighting

should be arranged by contractor.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL

which are at present in force and which may come into force during the pendency of

the contract. Any violation of any rules and regulations will entail immediate

termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required test

certificates as per the Factory Act 1948 and the state factories rules has to be

submitted to safety Deptt. Safety Deptt. will check the certificates and if found okay,

then only materials will be allowed to enter inside the plant. Material inward gate pass

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

will be made only after certification from Safety Deptt. Security Deptt. will inform to

Safety Deptt., as & when such tools and tackles brought at the gate for making entry

in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipments available with him to safety Deptt. Safety Deptt will check for quantity

and quality of the safety gears and then allowed permission of work. Poor quality

material will not be allowed to take inside the Plant. If quantity of required safety

equipments is not satisfactory, contractor will not be allowed to carry out the work

using such safety gears inside the Plant for the work.

15. GENERAL SAFETY CLAUSES

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that

his workmen wears the protective equipments at all times during the work operation.

Following brand of the safety shoes and helmet shall be issued to contract workmen.

Contractor shall issue safety shoes every year.

Sr.No Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

02. V-Gard MSA IS : 2925 – 1984, ANSI / ISEA

03. PN 521 - Shelmet Karam

SR. No. Name of Manufacturer Model

1 Acme Fabrik Plast Co. SSTEELE (Strom) – Double Density

2 Acme Fabrik Plast Co. TRIMAX(Adjacent) – Double Density

3 Favourite Safety Products. Waves Nile D/D

4 Favourite Safety Products. FSP Nile DD

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,

full body safety uniform and belts, safety net etc. shall be issued and used as per the

job requirements. Safety helmet shall be of YELLOW COLOUR ONLY. Contractor

will procure safety shoes & safety helmet from a reputed company with at least

months’ guarantee and shall produce the guarantee certificate and IS standard

certificate to the safety department. Contractor should purchase safety shoes of

reputed brands. Safety shoes will be issued every year. IS certificate and guarantee

certificate must be obtained from the vendor and submitted to the Safety department.

Safety shoes should be heat, water, oil and chemical resistant, having an anti-

slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as

per work requirement. Contractor should ensure that their workers are wearing Safety

helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when they are at

work throughout the contract period. The contractor has to maintain the PPE issue

registers with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of required

quality, GIPCL will issue the required PPEs to contract workers and back charge the

same with 25% overhead charges of GIPCL plus applicable GST as per extant GST

9. All lifting tools and tackles shall be duly certified by competent person in conformity

with the statutory requirements and certificate in form no. 10 as per rule 60 of Gujarat

Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be submitted

every year before using such tools and tackles. In case of purchase of new lifting

tools and tackles, form no. 10 as per the said rules shall be submitted before they are

taken into use. All lifting tools and tackles shall be of reputed make having

International manufacturing standard and shall be maintained in proper and workable

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during maintenance

work. He has to ensure that all the workmen working at site are equipped with

essential PPE’s and proper safety arrangement is made at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks,

D-shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered

for inspection with all above statutory test certificate before using at site for any work.

They should use all tools and tackles only after certification by GIPCL

representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials, full

body harness safety belt, ladders and crawling boards, fall arrester,etc. shall be used

to prevent accident. Further, during working on height, contractor should arrange

proper scaffolding of still pipes, safety net, full body safety belt, fall arrestor system

etc. Advice and instructions of engineer in charge/ safety in charge shall be strictly

complied with in this regard. All necessary safety precautions shall be taken by the

contractor to prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch,

on DA cylinders and on O2 cylinder. Cylinder caps also required for handling the

cylinders at the work at height area. Gas cylinders shall be transferred through gas

cylinder trolley only with cylinder cap and stored up right (vertical) position only. All

gas cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas

cylinders shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in Parking

space designated by GIPCL. If any vehicle is found inside the plant premises other

than the parking area such vehicles shall be handed over to Security dept. and their

entry shall be cancelled for movement inside the plant premises with immediate

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipments i.e. welding machine, grinding and drill machine etc. may be

checked by the electrical engineer of the contractors regularly, every six month at

least and report to be submitted to concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets

to prevent falling and spreading of sparks and hot material on and around the work

area. Contractor will procure and use such items. ELCB / RCCB shall be provided

with rating of 9-30 milli amperes on welding machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form

(S-II) and near miss report within time limit as specified in forms, if any accident,

Incident, near miss occurred while working at SLPP site.

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18. Major AMC / ARC contractor (Where the man power strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract jobs

and he will in close co ordination with safety officer of SLPP and attend all safety

related meeting such as safety committee, on job safety training etc. Where the

contractual man power is less than 50, the site incharge of the contractor will act as

a safety officer and he will perform all the duties of safety officer as mentioned above.

19. No loose connection / joints allowed in electrical cables during performance of any

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as informed

by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain the

principles behind safety practice. If the contract workmen fail to comply with safety

standards as per category A, B & C below, penalty shall be levied on the contractor

as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without helmet, Rs.100 /- per instant.

Related shoes, safety belt, gloves etc.

B WI Related Failure to adhere to HSE

guidelines/plans, careless • Rs.500 /- per

attitude in material instant.

Machine being used with

damaged machine guard, • After three

unsafe electrical work - incidence,

workout plug top/improper Per incidence

electrical joints/cables lying Rs.2500/-

on ground, electrical

equipment working without

proper earthing, machine • Continuous

being used without unsafe acts

machine guard, Welding will disqualify

machine without ELCB / the contractor

RCCB of proper rating, Gas from further

cylinder without test participation

certificate, Cylinder cap, in tender of

NRV / Flash back arrester, GIPCL-SLPP.

Cylinder trolley etc.

Unsafe working practices at

height more than 3 meters

Working without permit or

non-compliance with permit

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conditions like hot work,

height work etc. as

applicable, lifting tools and

tackles being used without

third party inspection

certificates in form no. 9/10

as per Factory Act –

C Unsafe Breach of safe practices by Suspend the entry

Practices a particular person gate pass for one

repeatedly for three times. week.

After two suspensions

his gate pass will be

Penalty so levied against the contractors and company employees will be used during the

observation of National Safety Day.

The contractor, workmen following good safety practices in their

work area continuously will be rewarded / honored on National

15.1 GENERAL ELECTRICAL SAFETY RULES & REGULATIONS

Electrical safety

a. All the electrical apparatus including welding machine (either 3-phase or single

phase) should be provided with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO)

of 30mA rating.

b. Bidder/Contractor should ensure periodic checking of ELCB provided in their

electrical apparatus.

c. Bidder/Contractor should ensure that there should not be any joint in the power

supply cable of any machine. All cables should be in good condition with no bare

insulation or frayed wires

d. Any power supply switchboard/extension boards brought by Bidder/Contractor

should have ELCB of 30mA rating and it should have sockets along with 3-pin plug.

e. Any type of cable brought by Bidder/Contractor should not have any joint and should

be of sufficient capacity for the respective job.

f. Bidder/Contractor to bring their own 24V rating portable hand lamps along with cable

of (apparatus should be having 230V / 24V transformer) for the temporary lighting

arrangement required at site for the respective jobs.

g. Bidder/Contractor should bring sufficient quantity no. of temporary light fixtures (230V

or 24 V as per requirement of job/contract), extension boards, cables to draw supply

from nearest power point.

h. Hand-held and portable machines shall be equipped with a built-in switch to switch

off power in case of emergency

i. Bidder/Contractor to ensure healthiness of their electrical equipment whenever

brought to GIPCL site and get them tested / verified by GIPCL Electrical Department

representatives before start using.

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j. Bidder/Contractor to ensure - All portable electric apparatus shall be regularly

examined, tested and maintained to ensure that the apparatus and leads are in good

k. Only three-core cable shall be used for single phase operated tools with the third core

connected to earth.

l. Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible.

Also, the metal work of the apparatus is effectively earthed.

m. All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

n. The earthing arrangements should be properly made with earthing clamps or a bolted

terminal while using any welding machine

o. Electric holders when not in use, should be placed on an insulated hook or the holders

should be fully insulated while using any welding machine

p. Whenever the welder stops or leaves work for any appreciable time, the power supply

to welding machine shall be effectively disconnected while using any welding

q. GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder/Contractor to supply the required cable between

GIPCL power supply point to equipment brought by Bidder/Contractor for the

specified job. Further, if Bidder’s/Contractor’s equipment requires 3-ph 4 wire supply

then they should derive 3-ph 4 wire supply from GIPCL 3-ph 3 wire supply system by

incorporating sufficient capacity transformer. Like for hydro jet cleaning system, mixer

machine, induction heating machine, SR machine etc., GIPCL will provide 3-ph 3 wire

r. Cable between welding machine to GIPCL power supply point should have cable

TOP plug towards GIPCL power supply point of Make BALS having rating as 63 Amp.

Contractors not following above electrical safety points at any point of time are liable to

penalty and their machine/ apparatus shall be seized by GIPCL.

16. REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the GIPCL/Engineer/

GIPCL’s Representative may reject such plant, materials, work or workmanship and

shall notify the CONTRACTOR promptly, stating his reasons. The CONTRACTOR

shall then promptly make good the defect and ensure that the rejected item complies

with the Contract. If Contractor failed to rectify the rejected work or workmanship,

GIPCL/Engineer reserves the right to deduct or withhold amount against rejected

work or Workmanship. CONTRACTOR shall not entitle for any claim or release of

hold payment until rectify the defect up to satisfactory of GIPCL. If Contractor failed

to rectify any such defective work or workmanship, GIPCL reserve the right to rectify

at risk and cost of the CONTRACTOR and deducted by the GIPCL from any amount

due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the

traveling and lodging costs of GIPCL/Engineer’s personal for attending the retest,

such costs shall be recoverable from the CONTRACTOR by the GIPCL and may be

deducted by the GIPCL from any amount due, or to become due, to the

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17. GENERAL TERMS AND CONDITIONS

s. All tools & tackles, labours, equipments, vehicles, etc… to execute the contract are

in the scope of the contractor. The contractor should ensure that tools & equipments

are in healthy condition.

t. The decision of the Engineer-in-charge shall be final and binding on the contractor

for defining the terms and condition included in this contract.

u. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

v. Contractor shall depute location/Package wise full time independent experienced

site-in-charge and two nos.of independent site supervisors at site. They shall co-

ordinate with concern GIPCL engineer and shall bear overall responsibility of contract

including joint measurement, billing, safety of workers etc. Such person shall function

from site office of contractor at GIPCL Colony.

w. Contractor shall also nominate one safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety

supervisor shall arrange small safety talk on every day morning or whenever required

with all workers working under this contract. He shall coordinate with concern

department’s Engineer-in-charge on daily basis and report daily observations, tool-

box talk records etc. The work shall not be allowed without deploying safety

supervisor and a penalty equal to Rs. 1,000/- per day absent of safety supervisor

shall be levied from Contractor.

x. Contractor shall strictly follow the existing work permit system of the GIPCL and any

future revisions

y. The contractor has to take EC insurance policy for their workmen. The contractor has

to submit labor license and PF account number to the Engineer-in-charge before start

z. The contractor has to do the job timely. GIPCL shall not compromise in delay. In case

of delay of work without any valid reason, the GIPCL reserves the rights to carry out

the work by deploying other agencies at the risk & cost of contractor with additional

10% overhead charges, plus applicable GST as per extant GST Laws.

aa. Contractor shall mobilize the resources as per need within the period of four hours.

If the contractor fails to mobilize sufficient resources to complete the job in time,

GIPCL will execute the job through other agency at the risk and cost of the contractor

with additional 10% overhead charges, plus applicable GST as per extant GST

bb. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven days from the date of issue of Letter of Intent/Work Order.

cc. The prices / item rates quoted shall remain firm till completion of the contract and any

agreed extensions thereafter and shall not be subject to any escalation, idle charges

for labor, machinery, overhead expenses etc… due to any reason whatsoever. No

price escalation / idle charges shall be entertained due to delay in work on

unavailability of work front, non-issue of work permit, holding of work permit for any

reason, unavailability of contractor’s supervisor, unavailability of contractor’s safety

supervisor, violation of safety rules, unsafe act by any of contractor’s worker,

negligence & ignorance of safety & quality instructions of GIPCL Engineer-in-charge

or any other reason whatsoever.

dd. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but

not limited to approved quality safety shoes & safety helmets, standard dust masks,

safety goggles, etc… as required and shall use exclusively under this contract for all

the time during working at specified locations, failing which, the Engineer-in-charge

may hold the work and will take necessary action including penalty as decided. If the

contractor repeatedly violates safety rules/regulations (more than three successive

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incidents), Engineer-in-charge may take necessary action against the contractor,

including appropriate financial penalty (Maximum of Rs. 1,000/- per incident per man-

day and as per above clause no. 16) and/or termination of contract.

ee. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

ff. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activities and complete the jobs as per the

time given by and under the supervision of the Engineer-In-charge and shall ensure

that sufficient manpower is deployed for the same.

gg. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer-In-Charge for PTW (Permit to

work), work instruction, Return of permit etc.

hh. The contractor has to submit daily reports showing work carried out with details of

available manpower, tractors etc.

ii. Any job other than the listed jobs in work order shall be executed by the contractor

on instruction from GIPCL and payment shall be made to the contractor on respective

item rate only.

jj. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Bidder shall confirm whether your organization is registered under the

Micro, Small and Medium Enterprises Development Act, 2006. If your organization is

registered under the Act, please specify the category i.e., Micro Enterprise, Small

Enterprise or Medium Enterprise under which it is registered and kindly attach a copy

of your registration certificate.

kk. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of the

respective State Government. It is to be noted that large scale industries and trading

firms have been excluded from the purview of the Act.

ll. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS)

certified company, and GIPCL gives extreme importance to maintain these global

standards. Contractor shall be required to observe these standards while working

with GIPCL. Contractor should ensure that his workmen/labour work in accordance

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a qualified

experienced site-in-charge of the works with adequate experience in handing of jobs

of this nature and with the prior approval of the GIPCL / ENGINEER. Such in-charge

shall be constantly in attendance at the site during working hours. During

CONTRACTOR’S supervisory engineer absence during working hours, if

unavoidable, and also beyond working hours, when it may be necessary to give

directions, orders may be given by the ENGINEER / GIPCL and shall be received

and obeyed by the CONTRACTOR’S superintendent or Foreman who may have

charge of the particular part of the work in reference to which orders are given. If

requested to do so, the ENGINEER /GIPCL shall confirm such orders in writing. Any

directions, instructions or notices given by the ENGINEER / GIPCL to him, shall be

deemed to have been given to the CONTRACTOR. The representative of the

CONTRACTOR shall have all necessary powers to receive materials from the

GIPCL, issue valid receipts for the same, engage labour or purchase materials and

proceed with the work as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

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ENGINEER; further no such withdrawals shall be made if in the opinion of the GIPCL

/ ENGINEER such withdrawals will jeopardize the required pace of progress /

successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such persons

as area careful, skilled and experienced in their respective trades, and the GIPCL

shall be at liberty to object to and require the CONTRACTOR to remove any person

employed by the CONTRACTOR in or about execution of works who in the opinion

of the ENGINEER misconducts himself or is incompetent or negligent in the proper

performance of his duties and all such persons shall not again be employed upon the

works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or

employ any employee of the other party except by mutual consent.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY &

All loose materials, wastage, packing materials, empty paint drums, cut pieces or

other matter of an offensive nature shall not be deposited on the surface, but shall at

once be carted away by the CONTRACTOR to some pit or place provided by him

away from the site of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely

remove and satisfactorily dispose of all temporary works & remove scaffolding

materials to the extent directed. He shall tear down and dispose of all temporary

works, shall remove or grade, to the extent directed, all plant and equipment, shall

satisfactorily dispose off all rubbish resulting from the operations under this contract

and shall do all work necessary to restore the territory embraced within the site of his

operations to at least as good order and conditions as at the beginning of the work

under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point. Further distribution to be done

by contractor at their cost.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s township at

discretion of GIPCL if available.

c. Workshop facility as available at site only. However contractor may visit the

workshop to ensure the existing facility. For the facilities other than available,

contractor has to carry out the job outside at their own cost.

d. First aid facilities as available on chargeable basis.

e. First aid facilities as available on chargeable basis.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen regarding

the safety norms and measures to be observed during work operations at the plant

21. WORK CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be

fully conversant with modern practices and should be able to carry out works

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independently of large thermal power plant. The contractor shall therefore be

required to engage qualified/ experienced personnel to undertake the work as per

specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records

and maintain the data.

c. The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis. The monthly bill

payment shall be released based on the certified reports of the works.

d. Inspection of work will be done by Engineer-in-Charge or his authorized

representative. If the work is not found satisfactory engineer in charge reserves

the right to take suitable action and shall be binding to the contractor.

22. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions. If a

Force Majeure situation arises, the affected Party shall promptly notify the other Party

in writing of such conditions and the performance shall be suspended as per mutual

agreement. For the purposes of this clause, ‘Force Majeure’ means an event beyond

the control of the Party and not foreseeable by the Party and shall include events of

floods, explosions, riots, wars, hurricane, epidemics, any other Act of God, quarantine

restrictions, terrorism, government actions and provided always that such acts result

in the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all

actions, proceedings, claims, demands, losses, costs, damages and expenses

whatsoever which may be brought against or suffered by GIPCL which it may sustain,

pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any

direction or order is issued by court at any point of time the contractor shall comply

with and implement such direction or order whether passed at the time of award of

contract or during the pendency of contract. Further, the Contractor shall indemnify

the GIPCL against all consequences arising and affecting GIPCL owing to the

compliance of the orders by the Contractor.

24. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Surat shall have jurisdiction regarding the same.

25. Where any portion of the General Condition of Contract is repugnant to or at variance

with any provisions of the Special Condition of Contract, then unless a different

intention appears, the provision of the Special Conditions of Contract shall prevail to

the extent of such repugnancy of variance.

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SPECIAL CONDITIONS OF CONTRACT

1. DETAIL SCOPE OF WORK

The scope of work under this contract generally comprises carrying out comprehensive

waterproofing, seepage rectification, crack repairs, dismantling, restoration and allied civil

repair works at various residential quarters, buildings and associated structures within SLPP

Colony, complete in all respects as directed by Engineer-in-Charge (EIC).

The work shall be executed in occupied residential quarters/buildings and the contractor shall

plan the activities in coordination with colony residents and Engineer-in-Charge to minimize

inconvenience to occupants.

The contractor shall inspect all identified locations jointly with Engineer-in-Charge before

commencement of work and execute suitable waterproofing and repair treatment depending

upon actual site conditions and nature of distress/leakage observed.

The scope of work shall broadly include supply of all materials, labour, tools & tackles,

scaffolding, machinery, safety arrangements, transportation, unloading, storage, application,

curing, cleaning and disposal of debris required for satisfactory completion of the work unless

otherwise specifically mentioned in the tender document.

The work shall include, but not be limited to, the following:

1.1 Surface Preparation Works

a. Cleaning of existing terrace surfaces, parapets, external walls, RCC members, expansion

joints and all affected areas by wire brushing, grinding, scraping, mechanical cleaning,

chipping, removal of loose particles, algae, dust, laitance, old paint, tarfelt residue, damaged

plaster and all foreign materials.

b. Opening of visible cracks in “V” or “U” groove shape of required width and depth before

carrying out crack repair treatment.

c. Dismantling/removal of damaged plaster, brickbat coba, old waterproofing layers, tarfelt

treatment, damaged Mangalore tiles and other deteriorated materials wherever required.

d. Removal, stacking and disposal of dismantled/unserviceable materials and debris outside

colony premises as per prevailing GPCB regulations and instructions of Engineer-in-Charge.

e. Arranging all required scaffolding, ladders, working platforms, safety barricading and

access arrangements for carrying out the work at all elevations and locations.

1.2 Crack Repair & Grouting Works

a. Repair of non-structural cracks in brick masonry, RCC surfaces, slab-wall junctions, beam-

wall junctions, parapets, chajjas and other affected locations using approved crack filling

compound/polymer modified mortar.

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b. Injection grouting through PVC nozzles using cementitious expanding grout admixtures

wherever leakage through joints/cracks is severe or wherever directed by Engineer-in-

c. All crack repairs and grouting works shall be carried out strictly as per manufacturer’s

approved methodology and specifications.

1.3 Terrace Waterproofing Treatment

a. Providing and applying waterproofing treatment on terrace surfaces after proper surface

b. Waterproofing treatment shall include crack filling, repair of damaged surface, polymer

modified mortar treatment, primer application and application of waterproofing coating

system in specified number of coats as per manufacturer’s recommendations.

c. Treatment of parapets, khurras, slab-wall junctions, corners, rainwater pipe mouths, pipe

penetrations, vattas and all vulnerable locations to ensure complete watertightness.

d. Providing and laying APP modified bituminous waterproofing membrane wherever

specified in BOQ or directed by Engineer-in-Charge, including primer application, torch

application, side/end overlaps and proper sealing of joints.

e. Wherever directed by Engineer-in-Charge, contractor shall carry out ponding/water

retention test after completion of waterproofing treatment before acceptance of work.

1.4 External Wall Waterproofing & Protective Coating

a. Providing and applying elastomeric waterproof exterior coating systems on external wall

surfaces after proper cleaning and crack repairs.

b. Application of approved primer, crack seal material, waterproof coating and protective

coating complete as per manufacturer’s specifications.

c. Providing transparent polyurethane protective coating on exposed chip plaster surfaces

wherever required.

d. Providing waterproof plaster with approved waterproofing admixture on walls, columns,

RCC members and other affected areas.

1.5 Polymer Vatta & Junction Treatment

a. Providing polymer modified waterproof vatta in triangular shape at slab-wall junctions,

parapets, corners and similar vulnerable locations.

b. Carrying out proper waterproof treatment at all junctions to prevent seepage and water

1.6 Expansion Joint Treatment

a. Cleaning and preparation of existing expansion joints.

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b. Repairing damaged edges with approved repair mortar wherever required.

c. Providing and fixing backer rods, PU sealants, polysulphide sealants, TPE membrane

belts and epoxy adhesive systems as specified in BOQ and as directed by Engineer-in-

d. Ensuring complete watertight treatment of expansion joints.

1.7 Mangalore Tile Roofing Works

a. Dismantling of damaged/disturbed existing Mangalore tile roofing including stacking of

serviceable materials at designated locations.

b. Providing and laying approved quality Mangalore tiles including hip and ridge tiles, mortar

bedding, beading and finishing complete as directed by Engineer-in-Charge.

c. Carrying out labour-only laying work for departmental/serviceable tiles wherever

1.8 General Technical Requirements

a. All materials used for the work shall be new, of approved make and conforming to relevant

IS standards and manufacturer’s specifications.

b. Approved makes shall generally include Asian Paints SmartCare, Dr. Fixit-Pidilite, Fosroc,

Sika, MYK Schomburg or equivalent approved makes.

c. Contractor shall submit technical datasheets, manufacturer recommendations, test

certificates and samples of materials, wherever asked by Engineer-in-Charge, prior to

commencement of application work.

d. Waterproofing applications, wherever applicable, shall be carried out through

manufacturer-authorized applicators.

e. The contractor shall submit methodology statement for execution of work prior to

commencement of work.

f. The workmanship shall be of best quality and shall conform to relevant IS standards and

good engineering practices.

g. The contractor shall ensure proper curing, finishing and protection of treated surfaces

during and after execution.

h. Waterproofing/coating applications shall not be carried out during rainfall or adverse

weather conditions unless specifically permitted by Engineer-in-Charge.

i. The quantities indicated in the Schedule of Quantities are tentative and may vary

depending upon actual site requirements. Payment shall be made on actual executed

quantities certified by Engineer-in-Charge.

j. GIPCL reserves the right to increase/decrease quantities or omit/add any item during

execution of work as deemed necessary.

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k. Any minor ancillary item, material or activity required for proper completion and

performance of waterproofing treatment, though not specifically mentioned in the tender

document, shall be deemed to be included in the quoted rates.

l. The scope shall also include all incidental and ancillary works necessary for satisfactory

completion of waterproofing and leakage rectification work, whether specifically mentioned

or not in the tender document.

m. The contractor shall provide a minimum defect liability period of twelve (12) months from

the date of completion of work against seepage/leakage in treated locations. Any defects

observed during the defect liability period shall be rectified by the contractor at no extra cost

n. If any seepage/leakage is observed during monsoon or defect liability period in the treated

area, the same shall be attended and rectified immediately by the contractor without any

additional cost to GIPCL.

o. Quoted rates shall be deemed to include all above requirements and all associated

activities necessary for satisfactory completion of work in all respects.

1.1 GENERAL SPECIFICATIONS & SPECIAL CONDITIONS

1. The contractor shall arrange all consumables, tools and tackles required for

execution of the work including, but not limited to, wire brushes, grinders, mechanical

cleaning tools, blowers, lighting arrangements, extension/power cables, ladders,

ropes, containers, buckets, cloths, scaffolding materials and other accessories

required for satisfactory completion of the work.

2. The contractor shall make his own arrangements for providing safe working

platforms/access systems such as double pipe scaffolding, metallic scaffolding, H-

frame scaffolding, approved suspended platforms with double safety arrangement,

ladders, working platforms, safety nets, barricading, etc. as per site requirement and

safety norms, at no extra cost to GIPCL.

3. The contractor shall make his own arrangement for storage of materials, tools and

consumables at site. Safe custody, proper stacking and protection of materials shall

be the sole responsibility of the contractor.

4. Contractor shall maintain batch-wise inward and consumption records of

waterproofing chemicals, coatings, sealants, membranes and other materials used

at site and shall produce the same for verification whenever required by Engineer-in-

5. All manpower including skilled, semi-skilled and unskilled labour, supervisors,

applicators and site engineers required for execution of the work shall be arranged

by the contractor.

6. The contractor shall deploy experienced full-time site-in-charge/supervisors during

execution of work for proper coordination, supervision, quality control and safety

7. The contractor shall strictly comply with Clause No. 15 & 16 of General Conditions of

Contract and all applicable safety rules/regulations during execution of work. The

contractor shall provide all required PPEs/safety gears including helmets, safety

belts, shoes, gloves, reflective jackets, goggles, dust masks, etc. to the workmen

deployed at site.

8. Prior to commencement of work, the contractor shall submit the list of safety

equipment/safety gears to GIPCL Safety Department and obtain necessary

permission/safety clearance for carrying out the work.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

9. Contractor shall comply with all applicable labour laws, safety regulations, minimum

wages provisions, insurance requirements and statutory obligations during execution

of the contract. Any liability arising out of non-compliance shall be solely borne by the

10. Since the work is to be executed in occupied residential quarters/buildings where

occupants are residing, the contractor shall deploy experienced manpower and

execute the work with due care to avoid inconvenience, nuisance, unsafe conditions

or damage to occupants/property.

11. The contractor shall ensure that each successive application/coating/treatment is

carried out only after allowing sufficient drying/curing time for the previous application

as per manufacturer’s recommendations and site conditions.

12. Stage-wise inspection of work shall be carried out jointly with Engineer-in-Charge

before proceeding to subsequent activities/applications. The contractor shall arrange

all required measuring instruments/testing aids at site for inspection and quality

13. Waterproofing/coating applications shall be carried out only on properly prepared and

dry surfaces. If required, the contractor shall arrange adequate blowers or other

suitable equipment for drying the surface before application of treatment.

14. All surfaces shall be thoroughly cleaned and made free from dust, dirt, oil, grease,

algae, rust, laitance, loose particles, old paint and other foreign materials before

commencement of repair/waterproofing treatment. Surface preparation shall be

carried out by suitable methods such as wire brushing, grinding, power tool cleaning,

solvent cleaning, scraping, chipping, etc. as recommended by manufacturer and

directed by Engineer-in-Charge.

15. The contractor shall maintain location-wise daily inspection/quality records for all

stages of work execution including surface preparation, crack repair, primer

application, coating application, membrane laying and finishing works. The records

shall be jointly signed by GIPCL Engineer-in-Charge and shall be submitted along

with running/final bills.

16. Engineer-in-Charge may inspect the quality of materials and workmanship at any

stage during execution. If any doubt arises regarding quality, contractor shall arrange

third-party testing from GIPCL-approved laboratory at contractor’s cost. Any defective

material/workmanship shall be replaced/re-executed without any additional financial

implication to GIPCL.

17. GIPCL reserves the right to reject or instruct re-execution of any work carried out

without satisfactory surface preparation, inadequate workmanship or deviation from

technical specifications/manufacturer recommendations. Such rework shall be

carried out by the contractor at no additional cost to GIPCL.

18. GIPCL reserves the right to withhold or discontinue further work fronts in case of

repeated non-compliance with technical specifications, quality requirements or safety

procedures by the contractor.

19. No claim whatsoever shall be entertained by GIPCL on account of delay in progress

or completion arising due to rework, quality inspection, safety compliance

requirements or non-conformance rectification.

20. All materials shall be applied strictly in accordance with manufacturer’s specifications,

recommendations and approved application methodology without any additional

financial implication to GIPCL.

21. The contractor shall arrange all necessary protection measures to prevent

damage/staining to existing floors, walls, doors, windows, furniture, electrical fittings

and adjoining property during execution of work. Any damage caused due to

contractor’s negligence shall be rectified/replaced by the contractor at his own cost.

22. The contractor shall maintain proper housekeeping at site and remove

debris/unserviceable materials regularly from the work area to the designated

disposal location as directed by Engineer-in-Charge.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

23. After completion of work, contractor shall clean the area and remove all stains,

splashes, debris, unused materials and temporary arrangements to the satisfaction

of Engineer-in-Charge.

24. Measurements shall be jointly recorded by contractor and Engineer-in-Charge and

payment shall be made based on certified actual executed quantities.

25. The rates quoted by the contractor shall be deemed to include all labour, materials,

consumables, tools & tackles, scaffolding, safety arrangements, transportation,

loading/unloading, storage, curing, protection works, disposal of debris and all

incidental items necessary for satisfactory completion of work in all respects.

1.2 GENERAL SCOPE OF CONTRACTOR

1. All tools & tackles, machinery, equipments, scaffolding materials, tractors with trolley,

breaker machines, ladders, suspended platforms, lifting/shifting arrangements,

vehicles and other resources required for execution of the work shall be arranged by

the contractor at his own cost. The contractor shall ensure proper working condition

and fitness of all such equipment and vehicles.

2. All consumable materials/items such as waterproofing chemicals, repair compounds,

membranes, grouting chemicals, crack fillers, primers, sealants, thinner, putty, cloth,

cotton waste, gas, diesel, lubricants and all other consumables required for

satisfactory completion of work shall be in contractor’s scope unless otherwise

specifically mentioned.

3. The contractor shall arrange all manpower including skilled, semi-skilled and

unskilled labour, supervisors, applicators and site engineers required for execution

4. The contractor shall deploy experienced full-time site-in-charge and location-wise

supervisors for day-to-day planning, execution, coordination, quality control, safety

compliance, work permit management and measurement recording.

5. The contractor shall arrange transportation for shifting/lifting of materials, debris,

dismantled materials and equipment at his own cost.

6. The contractor shall submit quality plan/methodology jointly prepared with authorized

representative of approved manufacturer before commencement of work.

7. The contractor shall make necessary arrangement for storage and safe custody of

materials, tools & tackles, scaffolding materials and equipment at his own cost.

8. The contractor shall make his own arrangement for accommodation, transportation

and statutory facilities for labour deployed at site.

1.3 TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the acts

of the GIPCL, or if defects not readily detected by proper inspection shall develop

before the final completion and acceptance of the whole work, the CONTRACTOR shall

forthwith make good, without compensation, such damage or defects in a manner

satisfactory to the ENGINEER / GIPCL. In no case shall defective or imperfect work be

retained even if contractor followed all technical specifications. GIPCL will not

compromise for quality of materials, works & workmanship.

The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise or the

passing of any accounts.

1.4 DAILY DIARY AND PROGRESS REPORT :

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

A daily diary register will be kept in the ENGINEER’S office. The CONTRACTOR will

supply all detailed information every day at 9:00 hours for the day preceding and the

diary will be jointly signed by the ENGINEER and the CONTRACTOR’S

representatives, every day in token of its correctness. A works instruction book, serially

numbered will also be kept in the ENGINEER’S office and all day to day instructions

will be given in that book. The CONTRACTOR’S representative shall report every day

to see these instructions and sign them at the bottom in token of his having seen them.

The CONTRACTOR shall provide all information regarding procurement of materials

and progress of work, as is required by the ENGINEER for compiling the weekly

progress reports. This information shall be provided by contractor at 9:00 hours every

Monday, for the preceding week.

2. PRICE & RATES

This is an SOR-based contract and the final item rates shall be derived based on the

lowest accepted percentage (%) rate offered through the tender/e-reverse auction

process. The accepted percentage rate shall be uniformly applicable on all items of

the Schedule of Rates (SOR). The item rates so derived shall be deemed to include

cost of all materials of approved make such as Asian Paints SmartCare, Dr. Fixit-

Pidilite, Fosroc, Sika, MYK Schomburg or equivalent approved makes, including

waterproofing chemicals, coatings, primers, crack fillers, sealants, thinner,

admixtures, membranes and all other materials/consumables required as per

manufacturer’s recommendations and specifications, excluding free issue cement, if

any. The rates shall also include cost of consumables and wastages, safe storage

and handling of materials, skilled and unskilled manpower, experienced

applicators/operators, helpers, supervisors, safety supervisors, loading, unloading,

shifting, transportation, mobilization and demobilization of manpower, materials and

equipment, tools & tackles, machinery, approved suspended platforms, scaffolding

and access arrangements, standard approved MS scaffolding materials, safety nets,

barricading, PPEs, safety equipment, testing aids/measuring instruments, curing,

cleaning, housekeeping, disposal of debris/unserviceable materials, statutory

approvals/permissions required for execution of work and all incidental and ancillary

activities necessary for satisfactory and timely completion of the work. The contractor

shall make all necessary scaffolding/suspended platform arrangements strictly as per

site requirements and approval of GIPCL Safety Department/Safety Officer. The

rates shall further include compliance with all applicable labour laws, safety

regulations, royalties, rents, duties, levies, cess, fees and all statutory obligations

applicable during execution of the contract. The quoted rates shall be inclusive of all

Central Government, State Government, Municipal or Local Body taxes, duties and

other statutory charges excluding GST. Applicable GST shall be paid separately at

actual as per prevailing GST laws, subject to submission of valid GST invoice and

compliance with statutory requirements. No additional payment or claim whatsoever

shall be entertained on account of omission of any incidental item/activity necessary

for proper execution and completion of the work.

The rates shall be firm for entire contract period and also during extension thereof, if

required and shall not be subject to any escalation in prices, idle charges for labour,

machinery, overhead expenses etc. No price escalation / idle charges shall be due

to any reason whatsoever. The value and/or quantum of work may be increased or

decreased depending upon day to day requirement. However, item rates remains

unchanged and the payment shall be made as per the actual quantity executed as

informed & certified by GIPCL representatives.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

The prices / item rates so derived based on final recovery of lowest offer from Bidder

shall remain firm till completion of the contract period and any agreed extensions

thereafter and shall not be subject to any other escalation, idle charges for labour,

machinery, overhead expenses etc. No price escalation / idle charges shall be

payable due to delay in work by contractor or due to non-availability of work front by

GIPCL or any reason whatsoever.

Contractor shall at his expense comply with all labour and industrial laws and such

other acts and statutes as amended from time to time as may be applicable to this

contract in respect to pay etc. On account of any default in respect of all liabilities and

in case of non compliance of the above, the company can withhold their payments till

all legal liabilities are discharged.

The offer price shall be considering mobilization of all required manpower, tools &

tackles, materials, equipment, vehicles, consumables, etc… for timely and

satisfactory completion of all scope of work.

The value and/or quantum of work may be increased or decreased depending upon

day to day requirement. However, item rates remains unchanged and the payment

shall be made as per the actual quantity executed as informed & certified by GIPCL

representatives.

3. CONTRACT PERIOD

Contract period will be 06 (Six months from the date of commencement (mobilization

period will be 07 days from the date of issue of LoI or Work Order whichever earlier)

or from the date of commencement as mentioned in work order

GIPCL reserves the right to extend the Contract Period up to 03 (three) months on

the same rates, terms and conditions without any price escalation and entering into

any new contract.

4. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise running invoice/final bill in duplicate (one original in physical

form and soft copy in MS Excel format as directed by Engineer-in-charge) for work

performed or completed during the previous month along with the documents as

mentioned hereinafter. On receipt of the invoice complete in all respects and with all

the said documents, the payment in respect of the same shall be made within

days of such receipt of a complete invoice as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against the

work executed duly certified by GIPCL. Income Tax (IT) will be deducted at

source from monthly RA bills as per the rules in force.

(ii) Security deposit at 10% of contract value shall be submitted as per clause

no.: 1 of Section-C. Security deposit will be returned to the Contractor without

any interest after successful completion of twelve months defect liability

period from actual contract completion date as certified by Engineer-in-charge

as per clause no.: 1 of Section-C.

(iii) Contractor shall quote the rate/price along with applicable GST. Party should

raise the invoice as per GST act.

(iv) GST shall be paid along with bills after fulfillment of following terms.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

(a) Submission of copy of registration certificate issued by GST Authority (to

be furnished only once).

(b) Citing the GST Registration no., HSN Code and the date of issue of

registration certificate on invoices.

(c) Citing GIPCL’s GST no. along with contractor’s GST registration no. and

the date of issue of registration certificate on invoices.

(d) Claim of GST amount with percentage (%) separately shown on the

(e) The contractor shall be required to submit the proof of payment of GST

of previous month/quarter, as may be applicable as & when demanded

by GIPCL/Owner/company.

(f) Contractor shall inform the Owner in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(g) The contractor shall also mention on their invoice the HSN/SAC code as

applicable under the GST laws under which GST is levied and a self

certified authentic third party evidence (www.cbic-gst.gov.in) shall be

adduced to that effect by the contractor

(v) At the time of submission of the first monthly RA Bill, the Contractor shall

submit a certificate from Engineer-in-charge regarding availability of tools &

tackles, equipments, vehicles etc at site. The Contractor shall also furnish the

checklist as per ANNEXURE-A enclosed with the Section-F of tender

document along with the RA bill of respective month.

(vi) While making running account payment, the following deductions may be

made by GIPCL, if applicable:

1. Cost of materials issued, if any, by GIPCL and to the extent consumed in

2. Security deposit recoverable if any.

3. Advance on materials / work progress advance payments, if any.

4. Penalty for delayed delivery, penalty for delayed execution of work, recovery

of charges for the work done by other contractor due to delay or any other

reason, if applicable

5. Any other dues recoverable by GIPCL from the contractor under the

(vii) The contractor along with monthly RA Bill shall submit copy of P.F. Challan,

Photo copies of wages register of previous month, photocopies of attendance

sheet of respective month & copy of ECR statement indicating the employee

and employer's P.F contribution of previous month with respect of employees

employed by him for the contract at GIPCL site.

(viii) The Contractor shall submit his Final Bill within a period of three months of

the expiration or earlier termination of the contract or any extensions that may

be granted by GIPCL to the Contractor. GIPCL shall not entertain any bill for

any work item after expiration of period of three months.

(ix) The Contractor shall include all his claims in the Final Bill submitted by him

and accordingly the final bill submitted by the Contractor shall be deemed to

be inclusive of all and whatsoever the claims that the Contractor may have

from GIPCL. The Contractor shall not be entitled to claim any amounts which

are not mentioned in the Final Bill and the Contractor shall be deemed to have

waived any claims not mentioned in the Final Bill and shall not be entitled to

recover the same from GIPCL subsequent to the submission of the Final Bill

on any account and GIPCL shall stand absolved of all its liabilities in respect

of any such claims not raised by the Contractor in his Final Bill.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

B. Validity and Uniformity of Rates

The rates shall be valid for the Contract Period and agreed extension and shall

remain unaltered during the Contract Period.

5. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for verification

purpose of the bill:-

(i) Measurement sheets (both in soft copy and in physical form) of work done.

(ii) Contractor’s material incoming challans stamped & signed by security at gate

(iii) Certified Joint Measurement records of work done in the form of duly signed

by GIPCL’s authorized representative and contractor’s supervisor in standard

(iv) Check list (Annexure-A in Section-F).

The bill will not be entertained without submission of above documents.

6. SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit each RA bill of work carried out along with following

(i) Copy of statutory compliance like labour license, wages payment register, EC

Policy, PF paid Challan with ECR, etc… along wage certificate pertaining to

respective bill period.

(ii) Notarized Indemnity Bond in case of Final bill.

(iii) No claim - No arbitration certificate as per Performa (Annexure-D) in Section-

F), before releasing final bill payment.

Bill submitted without any of the above documents shall not be processed for

7. MEASUREMENT & DAILY REPORTS

The unit of measurement will be as specified in respective item of Schedule (Section-

E). The contractor shall maintain actual work done record on daily basis and shall be

certified by GIPCL Engineer-in charge.

Inspection of work will be done by Engineer-in-Charge or his authorized

representative. If the work is not found satisfactory engineer in charge reserves the

right to take suitable action and shall be binding to the contractor.

Wherever any dispute regarding mode of measurement arise, the decision of the

Engineer-in-charge shall be final and binding to the contractor.

8. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 04 hours from the time

the intimation given by GIPCL.

b) Contractor shall provide sufficient nos. of supervisors who will be responsible

for supervision and execution of job in specified time. The supervisors shall

coordinate with the Engineer-in-charge of GIPCL for proper execution of the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

c) The resources required for execution of above jobs will vary from time to time,

hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by him for

the work at his own cost.

9. QUANTITY OF WORK

Contractors shall engage required nos. of labors along with required tools & tackles

as per work load and emergency situations throughout the contract period to perform

his contractual duties.

Contractor shall have no any right for any compensation on ground of such addition

or reduction in scope of work. GIPCL reserves the right to operate/increase or

decrease quantities in each item or omit any item included in Schedule of Quantity at

his discretion. Contractor shall have no claim, whatsoever, on grounds of loss of

anticipated profit etc. on account of the same.

If any time after commencement of the work, GIPCL shall, for any reason whatsoever,

not require the whole work thereof as specified in the tender to be carried out, the

ENGINEER shall inform the fact to the CONTRACTOR who shall have no claim to

any payment of compensation whatsoever on account of any profit or advantage

which he might have derived from the execution of the work in full but which he did

not derive in consequence of the full amount of the work not having been carried out

nor shall he have any claim for compensation by reason of any change having been

made in the original specifications and instructions which shall involve any

curtailment of the work as originally contemplated. The quantum of work of individual

item may be up to any extent depending upon requirement. However, item rate

remains unchanged. Under this contract, contractor has to execute all work as per

the Colony/Plant requirement.

10. DEFECT LIABILITY PERIOD

The defect liability period of whole work shall be twelve months after completion of

contract as certified by Engineer-in-charge. During defect liability period, if any defect

arises in jobs which have been already executed, shall be rectified by the contractor

at free of cost within seven days on receiving the intimation from Engineer-in-charge

failing which GIPCL may take suitable action and also engaged third party to carry

out rectification work at the risk and cost of the contractor.

Any delay beyond seven days of intimation for rectification will result to equivalent

delay in refunding of security deposit.

11. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith. Bidders

are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at variance

with any provisions of the special conditions of contract, then unless a different

intention appears, the provision of the special conditions of contract shall prevail to

the extent of such repugnancy of variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

12. FREE ISSUE MATERIALS BY GIPCL

The rates are with free issue of cement in item nomenclature of SoR. Free issue

materials shall be issued from GIPCL store. Necessary transportation of free issue

material is in the scope of contractor.

i. The contractor shall keep an up to date record of the materials issued by GIPCL

and consumed on the work, in daily register. The contractor shall also submit

weekly statements for actual consumption of such materials and stock position

with him. The actual consumption shall be calculated based on Joint record

and actual work done..

ii. The recovery for cement, the recovery shall be affected at the rate of Rs. 350/-

per bag or at market rate, whichever higher for quantities above theoretical

consumption. No unaccountable wastage will be allowed.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

PRICE BID FORMAT

(To be quoted online only through website: www.nprocure.com)

Description SoR Amount Above/Below Contractor's Total

(1) including GST (3) percentage to Quoted

(Rs.) (in Rs.) be filled by Amount in

(2) bidder (equal, (Rs.)

Surat Lignite Power Plant - 14,82,913.91 Equal

4X125 MW, Unit # 1 to 4: Above

Waterproofing at Residential Below

Quarters in colony as per

SoR (including 18% GST)

NOTE: Bidders have to quote their offer in % (+, - or equal) on above total

estimated SoR value in online Price Bid only. The quoted percentage rate on

above SoR item rates (Section-D of this tender) shall be inclusive of all

approved quality materials, labour cost, equipments, supervision,

consumables, tools, tackles, profit & overheads, all taxes & duties (GST 18%

is considered on total estimated SoR value), etc…

At estimated SoR value (including GST)

______%age above the estimated SoR value (including GST)

______%age below the estimated SoR value (including GST

Note:- (1) Percentage rate offer/bid price on SoR value (including 18% GST) shall be quoted through online (n)-

Procure only. Hard copy of price bid shall not be considered/accepted.

(2) Evaluation of tender will be done on gross total quoted amount (including 18% GST).

SEAL & SIGNATURE OF TENDERER : __________________________________

NAME OF AUTHORISED PERSON : __________________________________

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

SCHEDULE OF QUANTITIES & RATES (SoR)

Sr. Description Estimated Unit Rate Amount

No. Quantity (Rs.) (Rs.)

1 Waterproof coating on external wall : 350.00 SM 460.15

Supplying and applying of two coats of Asian

Paints SmartCare Damp Proof Ultra having

350% elongation after cleaning the surface,

repair of cracks, the first coat shall be applied

with 30% dillution and the second coat will be

applied without any dillution complete as per

manufacturers specifications.

2 Crack filling work : Providing and applying 500.00 M 122.95

Repairing of nonstructural minor cracks, by

using of crack seal grey (ASIAN PAINTS make)

prepacked crack seal mortar, including making

V’ groove 3 to 5 MM, applying bond coat, and

filling crack seal grey etc. Complete as directed

by the manufacturer and EIC

3 Injection grouting with Cementitious 40.00 No 269.03

Expanding grout additives : Grouting the

joints through PVC injection nozzles fixed @

M c/c or less, using cement slurry enriched with

expanding grout additives Intraplast NN of Sika

Product @ 500 gm per bag of cement to full

saturation etc. Complete.

4 Transparent PU coating on exterior chips 100.00 SM 344.50

plaster: Providing and Applying Asian Paints

Ultima Protek Lamino which is a polyurethane

based transparent coating in two coats after

cleaning the surface complete as per

manufacturers specifications.

5 Crackfilling & waterproof coating on 550.00 SM 439.56

existing terrace surface : Applying and

Supplying Asian Paints SmartCare Damp Proof

Ultra having 350% elongation in three coats

after cleaning the surface with mechanical

grinding, opening the cracks in v/u shape and

filling the same with polymer modified mortar

and applying three coats of Damp Proof Ultra

with first coats having 30% elongaton and two

undilluted coats complete as per manufacturers

specifications.

6 Making polymer vatta up to 100mm x 100mm 1200.00 M 83.26

average in triangular shape in CM 1:2 including

finishing with cement slurry, chipping, curing,

7 Providing & applying 20 mm thick water proof 350.00 SM 238.91

plaster in two layers with C.M. 1:3 on columns,

walls, etc. including adding Asian or its

equivalent quality made water proofing

admixture as per manufacturer's requirement

including scaffolding, curing, etc. complete at all

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

Sr. Description Estimated Unit Rate Amount

No. Quantity (Rs.) (Rs.)

8 Chipping plaster of any mix on wall/RCC 250.00 SM 103.63

including at all heights and depth including

storing and stacking the material and 'disposing

of the debries to out side colony or scrap yard

in as directed by engineer

9 Dismantaling manglore tiles roofing including 300.00 SM 94.21

satcking at specified location etc..at any level

including necessary scaffolding work.

10 Providing & laying manglore tiles (first quality 375.00 SM 594.72

basel mission tiles approved quality) over RCC

flat/slope roof including hip and ridge tiles and

providing mortar beading of 30mm wide and

20mm thick (minimum) with CM 1:4 to receive

the tile including fixing the hip and ridge tiles

with necessary cement mortar all complete as

11 As above item but only labour charges for laying 100.00 SM 315.15

manglore tiles as per instruction of site incharge

12 Dismantalling of Brickbat coba work shall 250.00 SM 103.63

include working at all heights and depth

including stacking the serviceable material and

disposing of the debris and unserviceable

material outside Colony premises as directed

13 Cleaning the Expansion Joint and repairing it 20.00 M 3,287.98

properly to create a proper joint of 25 mm with

the help of Asian Paints Smartcare Repair

Mortar (if required) and then putting a backer

rod up-to a depth of 15 mm and filling the

expansion joint with Asian Paints Smartcare

Hybrid PU Sealant in the groove of 25 x 15 mm

then Providing and applying of expansion joint

treatment with TPE Membrane belt size of

mm (ASIAN PAINTS, SIKA OR MYK

SCHOMBURG MAKE) Including of fixing TPE

belt with epoxy joint adhesive any approved

14 Providing and Applying Sika Polysulphide 50.00 M 724.30

sealant into expansion joints of average size

25mm X 25mm including, cleaning of groove,

providing necessary backer rod into groove,

priming of adjacent sides with Primer etc.

complete as directed & manufacturer

specification. In case of size other than 25mm

X 25mm, payment will be made on pro-rata

basis as per actual average size.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

Sr. Description Estimated Unit Rate Amount

No. Quantity (Rs.) (Rs.)

15 Clean the wall surface free from old paint 150.00 SM 209.38

and laitance using wirebrush. Filling of cracks

lower than 5 mm with Dr. Fixit Crack X

powder / paste and larger than 5 mm cracks

to be filled by PMM-1:4 ( cement:sand )

admixed with Dr. Fixit Pidicrete URP-10 % by

weight of cement. Providing and laying one

coat of Primer – Dr. Fixit Primeseal @12 Mt2

per Ltr and allow it to dry. Apply the first

neat coat of Dr. Fixit Raincoat without dilution

at the rate of 1.5 m2 per ltr per coat. After

5 to 6 hours of interval apply second neat

coat of Dr. Fixit Raincoat at the same rate.

Allow it to air cure for 7 days.

16 Providing and Laying of 03 mm thick Sika 170.00 SM 533.17

WPshield 103PM APP (Atactic Polypropylene

Polymer) modified and reinforced with

Polyester matt-160 grams per sqm bitumen

waterproofing membrance-4.2 kg/sqm as per

manufacturer's (approved make) specifications

consisting of a coat of bitumen base primer

above 0.4 liter per sqm of approved make. Over

the primer coat the membrane shall be laid

using torch and sealing all joints with side

overlap of 100mm and end lap shall be 150 mm

minimum and preparing the surface etc.

complete. The physical and chemical

parameters shall be as under. Tensile strength

in longitudinal and transverse direction should

not be less then 125 deg. C with tear resistance

of minimum 40/160N. The laying of membrane

shall be got done through the authorized

applicator of manufacturer of the membrane

and as per standard guideline of manufacturer.

(Rate including all material cost, skilled-

unskilled manpower, loading, unloading,

transportation, storage, safety equipments,

tools and tackles all complete as directed by

Engineer in charge.)

17 Labour charges for removing of existing tarfelt 150.00 M2 33.64

water proofing treatment from roof slabs,

parapet wall, etc. at all elevations, including

removing of all materials & transporting outside

premise as directed by Engr, cleaning of

bitumen from slab, wire brushing, chipping

whenever required, etc. complete as directed

Total Amount excluding GST (Rs.)

Total Amount excluding GST (Rs.)

GST @ 18% Amount (Rs.)

Total Amount including GST (Rs.)

Total Amount including GST (Rs.)

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labour License : Valid up to for

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date : Signature of Contractor

with official stamp

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE

BY SELLER / CONTRACTOR

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO:

Ranoli, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter referred to

as “The Company/Owner” which expressions shall unless repugnant to the

subject or context includes its legal representatives, successors and assigns)

has entered into a contract with M/s. ………………………………..

………………………….(hereinafter referred to as “Contractor(s)/ Seller(s)”

which expression shall unless repugnant to the subject or context includes their

legal representatives, successors and assigns ) for

…………………………….on the terms and conditions as set out inter alia, in

the Company’s contract No./ work order

No.……………………………………………..date …………and various

documents forming part thereof hereinafter referred to as the “said contract”

which expression include all amendments, modifications and/ or variations

thereto and where as the Contractor(s)/ Seller(s) has agreed for due execution

of the entire contract and guarantees its performance including any parts

executed through any other agencies/ subcontractors

AND WHEREAS one of the conditions of the “said contract” is that

“contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from a

bank for….% (……….percent) of the total value of the “said contract” against

due and faithful performance of the “said contract” including performance

guarantee obligations of the contractor(s)/seller(s) for execution/ supplies

made under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do

hereby agree and undertake to pay the amount due and payable under this

guarantee without any demur merely on a demand from the Company stating

that in the opinion of the Company, which is final & binding, the amount claimed

is due by reason of default made by the Contractor(s)/ Seller(s) in performing

any of the terms & conditions of the said Contract including defect liability

obligations, in fulfilling the performance guarantee obligation or loss or damage

caused to or would be caused to or suffered by the Company by reason of any

breach by the said Contractor (s)/ Seller(s) of any of the terms & conditions of

the contract. Any such demand made on the Bank by the owner shall be

conclusive as regards the amount due and payable by the Bank under this

guarantee. However our liability under this guarantee shall be restricted to Rs.-

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the contractor(s)/ Seller(s) in

any suit or proceeding pending before any office, court or tribunal relating

thereto our liability under this present guarantee being absolute and

unequivocal. The payment so made by us under this bond shall be a valid

discharge of our liability for payment there under. Our liability to pay is not

dependent or conditional on the owner proceeding against the Contractor(s)/

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said Contractor(s)/ Seller(s) but shall in all

respect and for all purposes be binding and operative until payment of all

money due or liabilities under the said contract(s)/ Order(s) are fulfilled.

5. This guarantee will remain valid up ____________________ days or

______________ whichever is earlier. The Bank undertakes not to revoke this

guarantee during its currency without previous consent of the

OWNER/PURCHASER and further agrees that if this guarantee is extended

for a period as mutually agreed between contractor & owner/purchaser, the

guarantee shall be valid for a period so extended provided that a written

request for such extension is received before the expiry of validity of

6. We ……………Bank further agree with the Company that the company shall

have the fullest liberty without our consent and without affecting in any manner

our obligations hereunder to vary any of the terms and conditions of the said

Contract(s)/ Order(s) or to extend the time of performance by the said

Contractor(s) Seller(s) from time to time or to postpone for any time or from

time to time any of the powers exercisable by the Company against the said

Contractor(s)/ Seller(s) and to forbear or enforce any of the terms and

conditions relating to the said Contract(s)/ Order(s) and we shall not be

relieved from our liability by reason of any such variation, or extension being

granted to the said Contractor (s) / Seller(s) or for any forbearance, act or

omission on the part of the Company or any indulgence by the Company to

the said Contractor(s)/ Seller(s) or by any such matter or thing whatsoever

which under the law relating to sureties would, but for this provision, have

affect of so relieving us.

7. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force

till..……..Unless a demand or claim under this Guarantee is made on us within

three months from the date of expiry we shall be discharged from all the

liabilities under this guarantee.

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

PROFORMA FOR BANK GUARANTEE FOR EMD

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate

Office at PO: Ranoli, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter

called “The Company Owner” which expression shall unless repugnant to the subject

or context includes its legal representatives, successors and assigns) has issued

tender paper vide its Tender No…………………………for ------------------------

(hereinafter called “the said tender”)to M/s.……………………………(hereinafter

called the said Tenderer(s)” which expression shall unless repugnant to the subject

or context includes their legal representatives, successors and assigns and as per

terms and conditions of the said tender, the tenderer shall submit a Bank guarantee

for Rs.………. (Rupees……………..only) towards earnest money in lieu of cash.

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this guarantee

without any demur, merely on a demand from the Company stating that in the opinion

of the company which is final and binding, the amount claimed is due because of any

withdrawal of the tender or any material alteration to the tender after the opening of

the tender by way of any loss or damage caused to or would be caused or suffered

by the Company by reason of any breach by the said tenderer(s) of any of the terms

and conditions contained in the said tender or failure to accept the letter of Intent

Agreement or that the amount covered under this Guarantee is forfeited. Any such

demand made on the Bank by the owner shall be conclusive as regards the amount

due and payable by the Bank under this guarantee, However, our liability under this

guarantee shall be restricted to an amount not exceeding

Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not withstanding any

dispute or disputes raised by the tenderer (s) in any suit or proceeding pending before

any office, court or tribunal relating thereto our liability under this present guarantee

being absolute and unequivocal. The payment so made by us under this bond shall

be a valid discharge of our liability for payment there under. Our liability to pay is not

dependent or conditional on the owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or suspended by

the liquidation or winding up, dissolution or change of constitution or insolvency of

the said tenderer(s) but shall in all respect and for all purposes be binding and

operative until payment of all money due or liabilities under the said contract(s)/

Order(s) are fulfilled.

5. We ……………..Bank Ltd. further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the finalization

of the said tender and that it shall continue to be enforceable till the said tender is

finally decided and order placed on the successful tenderer(s) and or till all the dues

of the company under or by virtue of the said tender have been fully paid and its

claims satisfied or discharged or till a duly authorized officer of the company certifies

that the terms and conditions of the said tender have been fully and properly carried

out by the said tenderer (s) and accordingly discharges the guarantee.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

6. That the Owner Company will have full liberty without reference to us and without

affecting this guarantee to postpone for any time or from time to time the exercise of

any of the power of the owner under the tender.

7. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force

till…………….. (Date to be filled up shall be 180 days from the date of submission of

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

PROFORMA CERTIFICATE

(No claim, No arbitration)

Chief General Manager (Thermal)

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394112 (Gujarat).

We hereby confirm with free consent as under:-

1. The measurements certified in final bill are full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept

this, and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will

not resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL

against non compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the

works for above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of

settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out above

referred work as per prevailing Minimum wages act. We have also fulfilled all

requirements of the P.F. Act. We have maintained all records necessary as per the

statutory requirements. We hereby indemnify GIPCL from any disputes arising in future

related to payment of labours, Provident Fund, etc.and confirm that all liabilities of

settlements of disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

Signature, Stamp and date.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

GUJARAT INDUSTRIES POWER COMPANY LIMITED

(Surat Lignite Power Plant)

Schedule of Deviation from Technical Specification and Commercial Terms

All the deviations from the terms & conditions of contract shall be filled by BIDDER

clause by clause in this schedule.

Sr. No SECTION CLAUSE AS PER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from

OWNER’s Tender enquiry. The bidder further confirms that in the events any other data

and information presented in the BIDDER’s proposal and accompanying documents are at

variance with specific requirements laid out in the OWNER’s Tender Document, then the

latter shall govern and will be binding on the BIDDER for quoted price.

DESIGNATION ……………..

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

Declaration Cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm,

agree and undertake that all the Statutory and Safety Laws and Regulations of the applicable

Authority/ies shall be strictly followed for all types of works at the site during the period of the Contract,

if awarded to me.

Signed and Stamped by the

Authorized Signatory

Declaration for Contractual Disputes/ Litigations

(To be submitted on Company’s Letter Head)

Please Tick (√) whichever is correct option

______________________ on behalf of ………Name of Party/Company………..hereby

confirm that I /We have

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings / organizations

for the last three (03) years. There are no ongoing/pending legal matter(s) with any of the

Govt. of Gujarat Undertakings / GoG supported Companies, including GIPCL.

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts. /

Authorities and Govt. of Gujarat supported companies / undertakings / organizations for the

last three( 03) years.

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in

this regard shall amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4: Waterproofing treatment at Residential

Quarters in colony”. Bid No.: SLPP/Civil/colony/Waterproofing/2026/

PROCEDURE FOR MAKING ONLINE PAYMENT OF EMD/SD/TENDER FEE

1. For making online payment, first go to the website: www.gipcl.com

2. Then, click on the caption/link as can see like:

“Click here for Making Online Payment of Advance for Ash, DM water etc.”

(The link is visible as horizontal highlighted below Tenders - News & Update Section. Can

be seen in below screenshot)

3. After clicking the link the new page will open. On this page, No need to enter User Name

and Password. Directly click on “ Payment Form” given below the sign in option.

4. After clicking the “Payment Form”, the vendor has to enter the details asked which will be

self explanatory. It is desired that all the information may be filled correctly so that the

payment made can be tracked.

If the some required fields are not known/available, vendor may write “Not Available” and

then proceed. E.g. some information like Party code is not available to vendor or GST No.

not available with vendor.

Optional Note: Although mentioned as above can be proceeded with “Not available”, It will

be appreciated that regular vendors may obtain the party code from Materials Deptt. or

Concerned Person, so that the vendor can be identified. The same party code may be used

for future transactions also.

After entering the details, click on SUBMIT Button.

5. The vendor/Party will be redirected to Payment Gateway.

By selecting the desired payment mode, payment can be made:

6. After making the payment, the receipt will be generated which has to be shared with

Concerned Person of GIPCL.

Important Note: Please note that for making online payment through the above gateway,

the charges* as below will be applicable, which has to be borne by Vendor/Party making the

Payment Mode Charges

Net Banking Rs.9 + GST

Credit Card 0.75% + GST

International Card 3.00% + GST