Arogya Mela E-Tender Udaipur 15694 dt 23.09.2019

Venue Arrangements - (1) Inaugural and Valedictory Session & Seminar Hall/Dome –

Water Proof Dome with Wooden Floor covered by synthetic green carpet decorated with frill, flex and potted plants

Entrance gate (Bhim gate) with Banner

Well Decorated Stage (36X24X4ft) with LED 3.0 mm video wall backdrop (30 X15ft) Sofa Set for 16 members (2x), Tables (as required) Dias-1, Lord Dhanvantari Photo, Flower pot, candle stand etc.

Entrance signage (12x8 ft) designer flex Entrance Arch at gate Entry (14X12-WXH) and 3D cut out for Area name description

Chairs with cover for visitors-400

PA- 4 JBL Tops, 4 Bases, 4 Audio Monitors, 4 Cordless handheld, 2 Podium Mic, 24 channel Mixer, 2 Delay Tops and AV system, 2- LCD for delay output (54”)With recording

Projector 5500 Lumins & 10X8 screens Masked Screen (with Thematic creative ) - 2 Sets with all accessories for Presentation running, with switcher & spliter, slide Changers & AV Monitor etc

Sofa set (for 40 person seating) with white cover & Centre table in front as per required

Side closing panels & wings with flexesn mounting as per stage deign n size

Back stage area creation for Program synchronizing team

(2) Exhibition Dome –

Water Proof Dome-(02) with wooden floor covered by synthetic green carpet decorated with frill, flex and potted plants

Octonorm stalls with name & no. (Fascia) Including 2-octonorm table, 1-table (6ft X 2.5ft X 3ft with white frill),2-chairs, 2 racks Steel 6X3 with 4 partition, 1 dustbin, 3-spot Led light Minimum 20W, 1-power plug, 1 water camper with 50 disposable glasses (non plastic) per day.

Entrance signage (10 x 6 ft)

Help and control desk with PA system

Exhibition Kit (including slip pad, pin, tape, pen, two side tape roll, stapler etc)

(3) Mela Office/Reception/Control Room : –

White Trush Tentage (Water Proof Trust) with Wooden Floor covered by synthetic green carpet, decorated with frill, flex and potted plants

Help and control desk with PA system

Registration cum help desk counter for VIPs', media, sponsors etc.

Departmental registration counter area

Furniture (table10, chairs 40, internet ready computer with printer and net photocopier, scanner, lockable almirah -2, 2 telephone (1for incoming & 1 for incoming -outgoing call (WLL)) from 19 to 22 October 2019 Anti mosquito, room freshener and fire fighter.

20 CCTV live recording with screen

Chemical Toilets (for Male & Female)

Resting Lounge 45X45, white Tentage (water Proof Trust) with Wooden Floor covered by synthetic green carpet, decorated with frill flex and potted plants, with furniture, 100 chairs etc

Cuboidal 6mm LED Branding panels(outdoor unit which gets visible in day light) each unit having a set of four walls of size 4X8 & masked flexed design framed panel on all four fronts around the LED wall with required processors & programming accessories which should help us to showcase our services n products to all the roamers around the Mela Ground & Dyanamically mode of presenting the content

Centre Atrium, highlights the Theme of Mela & Ayurved with its panchtatvam theme (Area 20X20)

(4) Green House –

Green House (Covered with Green Net) covered by synthetic green carpet, Visitors chairs-10, table-10

(5) VIP Lounge –

White Trush Tentage (Water Proof Trust) with Wooden Floor covered by synthetic green carpet, decorated with frill, flex and potted plants

VIP Lounge arrangement – Sofa set (for 20 member), 4 center table, LED TV, 2 Heater /Blower/AC, Mattresses, toilet facility etc. as per direction. Anti mosquito, room freshener and fire fighter.

Tea/Coffee biscuit, water bottle arrangement for 100 person /day in Special Crockery for VIP lounge and As per direction

(6) Yoga Hall –

White Trush Tentage (Water Proof Trust) covered by synthetic green carpet, decorated with frill, flex and potted plants

Well Decorated Stage (30X20X3ft) with backdrop (20 X15), mattress, chair-50, 2 GBL Tops with AV 1-3.8mm LED wall 12X8 which actas backdrop & output screen for viewers to follow that session of Yoga

(7) Specialty Clinics –

White Trush Tentage (Water Proof Trust) covered by synthetic green carpet, decorated with frill, flex and potted plants

Octonorm Clinics with name & no. (Fascia) Including 1-octonorm table, 1- patient examine table (6ft X 2.5ft X 3ft), 2-doctor’s chair, 1-patient stool, 2-visitor chair, 2- bench, 1-wash basin, 1 dustbin, 2-spot light, 1-power plug, water camper with non plastic disposable glass for each clinic

(8) Cafeteria –

White Trush Tentage (Water Proof Trust) covered by synthetic green carpet.

Furniture - Round table -10, (with cover) chairs 60, Dustbin big size 06, wash basins with water facility.

(9)Open Space area –

Open Space covered by synthetic green carpet, decorated with frill, flex, potted plants and decorative lights

1 Canopy (Drinking Water facility for visitors), Drinking R.O. 150 Water campers per day arrangement during entire event period for visitors (non-plastic material)

Tin Shed wall 8 ft height 1200 ft. (9600 sq.ft)

(10) Venue Arrangements and Decoration

Welcome Gate Approx 15x15ft. (pillar size 4X4 X15ft) at outside of venue map up of “AROGYA MELA-2019” Banner.

Welcome hoardings on entrance gate made up of flex of approved design as per organizer. Size 10 X 20ft

Standy with steel frame both side of the path at passage area 6x3ft and 2 standy for lectures.

Logo, printed flags of AROGYA MELA-2019

Entrance signage 12x8

SKY Balloon diameters 20 ft at height of 150 ft

Information signage 8 ft x4ft

Direction signage 3ft x 2ft

(11)Transport Arrangement:-

Innova AC for five days for local transportation of staff, delegates, speakers as per directed by nodal officer (250 Km/day) 18-10-2019 to 22-10-2019

Swift Dezire AC for five days for local transportation of staff, delegates, speakers as per directed by nodal officer (250 Km/day) 18-10-2019 to 22-10-2019

Indica non AC for seven day for local transportation of staff, delegates, speakers as per directed by nodal officer (250 Km/day) From 16 to 22 Oct. 2019

(12)Other Arrangement:-

Inaugural ceremony arrangement including red ribbon/frill, lamp lighting arrangement with picture of lord Dhanwantri and Rangoli drawing arrangement with flower decoration etc.

Closing ceremony arrangement including 300 certificates decorated (Colored).

500 Packed lunch per day for four day including standard quality and sufficient quantity with 200 ml water bottle (with chapatti-6, seasonal vegetable- 1, dal, raita, rice, sweet-1, pickle and salad) for total event time.( non-plastic material)

Tea/Coffee in non-plastic material.(2 Times per day)

VIP High Tea/Lunch for 100 persons after Inaugural and valedictory ceremony Dt.19-10-2019 & 22-10-2019

Parking arrangement (free of cost for all visitors at described location by organizer)

Bouquet/garland arrangement each day as per direction. Shawl -20, Safa -20. 10 X4 =40 Bouquet Per day 10 garlands per day 25 +25 garlands for inaugural and valedictory session

Proper Cleaning lighting arrangement of the venue including exhibition area, event area & inner and outer area.

Fire fighter for Entire Event Area

Proper general lighting arrangement from entrance to last point area and entire event area inclusive stand by sound proof generator with Diesel (125KV)-04 nos.

Poster Display board (3ft X4ft)

Arrangement of Photography for entire event (200 Photos of size 5 X7 with album and soft copies)

Arrangement of videography covering entire event (edited 6 Hours in two copy ) with live feed to validictory session & seminar hall/ Dome for 4 days as per direction

File Folder , Pen, Pad (Non Plastic)

(01) (01) Accommodation for guest- 4 AC room per day for 5 days with lodging and boarding. 18-10-2019 to 22.10.2019 (02) Accommodation for 80 persons inHotel for 5 days 18.10.2019 to 22.10.2019

I.D. Card with Printed Ribbon Best quality

Badge with logo (Arogya Mela-2019)

(13)Man power:-

Coordinator (per day Mela Time)

Volunteers (per day Mela Time)

Security guard (per day)

Waiter (per day Mela Time)

Safai worker (per day)

Description of Work / Item(s)

Printing of Flex (Per Sq ft)

Printing Flag

Reception Counter

Table (octo norm)

Table (Normal)

Chair (Plastic)

Chair Banquet

Sofa set (two seter)

Centre Table

A V system

PA System

Glass Counter

Tea Per Cup

Coffee Per Cup

Pack lunch

Water Bottle (200 ml)

Water Bottle (500 ml)

Water Bottle (1 Lt.)

Bucket

Disposable glass for water

Disposable glass for Tea/ Coffee/Milk

Walky Talky

Pipe Pandal Per sq ft

Synthetic Red Carpet (R Ft)

ID Cards with Cord

Computer with printer

Green carpet (R Ff)

Side cieling

Barricading (R ft)

Wooden platform (sq ft)

Stage(4 ft. hight ) (sq ft)

Man power volunteers

Accommodation non ac room near event area

Accommodation ac room near event area

Second copy of Photograps

Extra copy of Videos' , CDs'

Shawl

Transport Innova ac

Transport Indica non ac

canopy

Pedestal fan

Water camper

FREEBIES HUB

Chandra Entrepreneurs Pvt. Ltd

Chandra Entrepreneurs Pvt. Ltd

Nagpals Exhibition and Conference Services

Bidder Name

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