Appointment of Consultant for providing Master Planning, Comprehensive Architectural and Project Management Consultancy Services for Vegetable Market with Shopping Complex of Bhavnagar Municipal Corporation at Bhavnagar, Gujarat, India

Name of work : Comprehensive Architectural and Project Management Consultancy

Services for Vegetables Market with Shopping Complex of Bhavnagar

Municipal Corporation at Bhavnagar, Gujarat, India

Document download 02/03/2026

Pre- Bid Meeting :

Bid submission start 31/01/2026

Bid submission end 02/03/2026

Technical bid opening 07/03/2026

Validity of application : 120 days

Method of Selection : QCBS – 70:

BHAVNAGAR MUNICIPAL CORPORATION

NOTICE INVITING TENDER

Online Percentage Rate bids are invited from eligible firms for following works. Tender forms may

be purchased by the eligible firms having relevant experience from public procurement portal:

www.nprocure.com

Cost of Earnest Money Duration of

Name of Work Tender Deposit Work

(Rs.) (Rs.) (Months)

Appointment of Consultant for providing

Master Planning, Comprehensive

Architectural and Project Management

Consultancy Services for Vegetable

1 (Eighteen 5,00,000/- (Five 36 (Thirty-

Market with Shopping Complex of

Thousand) Lakh Only) Six)

Bhavnagar Municipal Corporation at

Bhavnagar, Gujarat, India

Approx project Cost – 30 Cr.

S. No. Description Date and Time

1. Last date for Purchase of Tender (Online) 02/03/2026 18:00

2. Last date for submission of tender (Online) 02/03/2026 18:00

3. Technical bid opening (Online) 07/03/2026 11:00

4. Pre-Bid Meeting 11/02/2026 12:30

• Tender Document and other details shall be available on Website: www.nprocure.com

• Amendment to NIT, if any would be published on website only.

• In case any of the dates specified above is Government holiday, day after the same shall be considered.

• For any Clarification: Bidders may

contact Details

Executive Engineer, Building Department

Raviraj, Mobile No –

Mail Id - [email protected]

Executive Engineer Additional City Engineer

Building Department City Department

Bhavnagar Municipal Corporation, Bhavnagar Municipal Corporation,

Bhavnagar Bhavnagar

The information contained in this Request for Proposal document (the “RFP” or “Request for Proposal”) or

subsequently provided to Bidder(s), whether verbally or in documentary or any other form by or on behalf of

Bhavnagar Municipal Corporation (BMC) or “Authority” or any of their employees or advisors, is provided to

Bidder(s) on the terms and conditions set out in this RFP and such other terms and conditions subject to which

such information is provided.

This RFP is not an agreement and is neither an offer nor invitation by the Authority to the prospective Bidders or

any other person. The purpose of this RFP is to provide the Bidders with information that may be useful to them

in preparing and submitting their proposal (the "Bid").

I. Bidder’s Responsibility and Due Diligence

 This RFP includes statements which reflect various assumptions and assessments arrived at by the

Authority in relation to the Project. Such assumptions, assessments and statements do not purport to

contain all the information that each Bidder may require.

 The assumptions, assessments, statements and information contained in the Bidding Documents may

not be complete, accurate, adequate or correct.

 Each Bidder should, therefore, conduct its own investigations and analysis and should check the

accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments,

statements and information contained in this RFP and obtain independent advice from appropriate

 The information provided in this RFP is not intended to be an exhaustive account of statutory

requirements and should not be regarded as a complete or authoritative statement of law.

II. Limitation of Liability

 The Authority, its employees and advisors make no representation or warranty and shall have no

liability to any person, including any Bidder under any law, statute, rules or regulations or tort, principles

of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise

from or be incurred or suffered on account of anything contained in this RFP.

 The Authority also accepts no liability of any nature whether resulting from negligence or otherwise

howsoever caused arising from reliance of any Bidder upon the statements contained in this RFP.

 The Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion

on law expressed herein.

III. Authority’s Rights and Costs

 The Authority may in its absolute discretion, but without being under any obligation to do so, update,

amend or supplement the information, assessment or assumptions contained in this RFP.

 The issue of this RFP does not imply that the Authority is bound to select a Bidder or to appoint the

Successful Bidder for the Project, and the Authority reserves the right to reject all or any of the Bidders

or Bids without assigning any reason whatsoever.

 The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid,

including but not limited to preparation, copying, postage, delivery fees, expenses associated with any

demonstrations or presentations which may be required by the Authority or any other costs incurred in

connection with or relating to its Bid.

 All such costs and expenses will remain with the Bidder and the Authority shall not be liable in any

manner whatsoever for the same, regardless of the conduct or outcome of the Bidding Process.

Glossary Reference in the Document

Bidding Company

Bidding Documents

Bidding Process

Commercial Proposal

Contract Period

Consultant As Mentioned in the RFP tender below

Financial Capacity

Letter of Award

Performance Security

Responsiveness/non-responsive

Successful Bidder

Technical Capacity

4. INTRODUCTION

4.1 Introduction

4.1.1 Bhavnagar City

Bhavnagar is a significant city on the southeast coast of the Saurashtra peninsula of Gujarat, located

near the Gulf of Khambhat. It serves as the administrative headquarters of the Bhavnagar District and is

a major port city known as the cultural capital of Saurashtra. The city is a prominent center for

diamond cutting and polishing, trading, and is home to the world’s largest ship-breaking yard at Alang,

located approximately 50 km away.

The city is distributed over a substantial area, and its urban agglomeration is recognized as a major

urban center in Gujarat. It comes under Tier 2 cities in India, playing a pivotal role in the region's

economic and maritime activities.

Bhavnagar is committed to urban development and sustainability, actively participating in various

national urban missions and programs, including the Swachh Bharat Abhiyan and Smart Cities Mission,

aiming to improve civic infrastructure and services for its citizens.

4.1.2 Bhavnagar Municipal Corporation (BMC)

Bhavnagar Municipal Corporation (BMC) is the governing body of the city of Bhavnagar in the Indian

state of Gujarat. The municipal corporation consists of democratically elected members, headed by a

mayor, and is responsible for administering the city's infrastructure, public amenities, and essential

services to the residents of Bhavnagar.

4.1.3 BMC Office Location

Bhavnagar Municipal Corporation has its main administrative offices located at Bhavnagar Municipal

Corporation Office, Sir Mangalsinhji Road, Kalanala, Bhavnagar, Gujarat. The said location comprises

multiple buildings, which house various departments, along with the offices of the Mayor,

Commissioner, and Additional Commissioners, etc., within the complex.

4.1.4 Need for Development

In recent years, the city has experienced substantial demographic and commercial growth, placing

immense strain on existing commercial infrastructure, particularly the traditional public market spaces.

The current vegetable market, often operating in outdated or fragmented facilities, is increasingly

inefficient, congested, and unable to meet modern sanitation and logistical demands.

In line with the state's vision for smart urban centers and commercial vitality, an integrated Vegetable

Market and Shopping Complex require a comprehensive master development or redevelopment

project. This initiative is necessary to:

1. Optimize Commercial Flow and Logistics: Modernize loading/unloading zones, storage, and

vendor spaces to reduce bottlenecks and ensure the efficient movement of produce.

2. Ensure Public Health and Safety: Upgrade facilities to meet contemporary food handling

standards, improve waste management, and create a clean, hygienic environment for vendors

3. Enhance Service Delivery and Urban Experience: Create a vibrant, multi-functional complex that

integrates the essential market function with a modern shopping complex. This will diversify

revenue streams, attract a broader customer base, and transform the area into a key

commercial and civic destination.

4. Maximize Economic Potential: Provide a modern, organized platform that supports local

farmers and small businesses while generating greater economic activity and tax revenue for

the municipal body.

4.2.1. The consultants are invited to submit a Technical Proposal and a Financial Proposal as

specified in this RFP, for consulting services required for the assignment.

4.2.2. The consultants should familiarize themselves with the prevailing CGDCR, Development Plan

and local conditions and take them into account in preparing their Proposals; including

attending a pre-bid meeting as specified. Attending the Pre-Bid Meeting is optional and is at

the Consultant’s expense.

Details of the Assignment and Salient Features:

Sr. Name Details

Appointment of Consultant for providing MasterPlanning,

Comprehensive Architectural and Project Management

1 Name of the Assignment Consultancy Services for Vegetable Market with Shopping

Complex of Bhavnagar Municipal Corporation at

Bhavnagar, Gujarat

Name of the Employer /

2 Bhavnagar Municipal Corporation (BMC)

Total Land Area for the

3 proposed Master planning Approx. 10544.78 Sq. M.

of the project.

Gangajalia Talav, 11, Talav, Darbargadh, Gangajalia,

4 Site Address Bhavnagar, Gujarat

Total Permissible

5 Development Area

As per the guidelines CGDCR

Height Restriction for

4.3 Aim and Objective

A. Core Objectives and Durability

The following points highlight the key objectives of the Authority (BMC) in developing the proposed

 To build a new Vegetable Market and Shopping Complex structure with a functional life span of

 To build an eco-friendly green building structure by aiming for the use of minimum energy and

harnessing solar energy.

B. Functional Facilities and Space Requirements

The proposed market and shopping complex should have the following facilities (but not limited to) as

enumerated below:

1. Space Planning Principles

 Optimum Allocation: Optimum space should be allocated according to the functional

requirements of both the market and the retail complex.

 Flexibility and Modularity: Space should be flexible to accommodate changing commercial

demands. This principle can be achieved by:

 Using open space planning in market areas whenever practical.

 Implementing modular design for retail units to reduce the number of different sizes of spaces.

 Standardizing the sizes of as many retail and vendor spaces as possible for easy re-allocation.

2. Market and Commercial Spaces

 Vegetable Market Area: Designated, and hygienic spaces for vegetable vendors, including wet

and dry zones, storage, and sorting areas.

 General Retail/Office Space: Space used to accommodate general retail, anchor stores, smaller

shops, and supporting administrative functions for the complex management (workstations,

support, and circulation space).

 Special Purpose Space: Non-standard areas required for specific activities unique to a

market/complex:

o Cold storage units, refrigerated display cases, and deep freezer rooms.

o Central Waste Management Station and primary processing/packaging area.

o Loading/unloading docks and dedicated goods lifts.

o Bank branches and ATM facilities.

o Shops for ancillary services (e.g., florists, spices, utilities).

3. Other Essential Features

 Landscaping: Gardens, open spaces, and attractive indoor landscaping.

 Public Amenities:

o Adequate parking space (as per bye-laws and standards) for two-wheelers and four-

o Clean Toilets and utilities.

o First Aid Facilities/Clinic.

o Designated Waiting Lounges / Waiting Area.

o Food Court / Canteen (designed to cater to both market customers and complex

o Auditorium Hall, Conference rooms, and Meeting rooms (for complex management and

trade associations).

o Designated Women-Centric spaces with features like Feeding Room and secure

o Designated Area for Fire – Tender Vehicles and Emergency Control Room.

C. Compliance, Sustainability, and Infrastructure

 Compliance: All the building shall be designed as per the NBC guidelines and latest GRIHA/IGBC

Norms (Green Building Codes).

 Energy Efficiency: The entire complex shall be Energy Efficient, especially for refrigeration and

 Safety & Security: The campus shall be designed keeping in purview the Safety and Security of

the Complex, including CCTV and access control.

Accessibility: The entire Complex shall be accessible to Especially Abled people (Ramps, lifts,

accessible restrooms).

 Zero Waste: The entire campus shall be designed as a Zero Waste Campus, with a focus on

composting market organic waste.

 IT Enabled: The entire complex shall be IT enabled with modern features like public Wi-Fi, digital

signage, and computerized billing/inventory systems.

 Separation of Functions: The planning shall ensure a clear separation or distinct zoning between

the Wet Market Area (Vegetables) and the Dry Retail Shopping Complex.

 Existing Structures: The planning shall be done keeping in consideration any existing structures

or infrastructure on the site.

 City Sync: The planning of the complex shall be in sync with all other infrastructure

development projects being planned in the City (e.g., Major Roads, Traffic flow patterns).

 Rehabilitation: The bidder shall also propose the best possible solution for the rehabilitation of

existing market vendors or leased shops in the existing premises, in accordance with applicable

BMC policies and regulations.

 Project Area: The total project area available for the proposed development is approx. Approx.

10544.78 Sq. M., subject to actual demarcation at site.

4.4 Context of the Bidding Process

In pursuance of the above, the Bhavnagar Municipal Corporation (“BMC” or “Authority”) has

decided to carry out the process for selection of an Architectural Consultant. The selected

consultant would be appointed for a period of 36 months and would need to do Architectural

Planning, prepare engineering designs, assisting Authority in procuring all required approvals (as

well as commencement certificate, no objection certificates etc. for entire complex), preparation

of preliminary and detailed estimate, preparation of Bid documents, helping BMC in e-tendering

procedure, award of work, providing supervision as Project Management Consultant during

construction period.

4.4.1. Brief Scope of Work

The assignment will broadly be comprising of as below:

A. Existing situation assessment

a) The basic objective of the site assessment would be to capture the essential ground

features at the site in order to consider improvements and for working out improvements,

and upgrading costs

b) A detailed site plan is to be prepared showing contours based on levels taken at intervals

of 5m, invert levels where necessary, and the extensions of any roads proposed to be

prepared. The detailed site plan shall include all necessary data relating to existing

features like trees, public utility services, streets, pavements adjoining properties and

boundaries. The site plan should also indicate the location of all proposed buildings and

possible future extensions, landscaping areas etc.

c) Conduct Geo-technical investigations and sub-soil explorations adopting relevant IS codes

for the proposed structures and other locations as necessary for proper design of the works

and conduct all relevant laboratory and field tests on soil and rock samples. Submit

interpretative soil investigation report and input data for structural and foundation design

for individual buildings/ structures/ equipment etc. If the geotechnical investigation is

outsourced, the company selected by the Consultant for this purpose shall be approved by

Authority before the start of such works.

B. Master Plan / Concept Development stage

The Consultant is required to prepare:

a) A Master Plan for the entire area, detailed architectural plans, plan enlargements,

landscaping drawings, site development plans etc. The Master Plan shall consist of Line

Plans of Buildings, parking facilities, public amenities, interconnectivity and external

linkages and Services of whole project within standard/ permissible FAR and Ground

Coverage keeping into considerations all the requirements specified in clause 4.2 B above

b) Preparation of Building plan of the site based on the requirements of Corporation and as

per development control rules of Authority and other central/state/local authority bylaws.

c) Preparation of Conceptual Plan of various Buildings and Services including its Walk-through

presentation and its approval by Authority

d) Conceptual Structural System and MEP Services systems, Solar System, rain water

harvesting and Green Building Compatibility

C. Preparation of Detailed Project Report (DPR)

a) Collection and review of the available documents including land records, survey map and

b) Discussion with competent authority of client and user department to understand the

c) Review of development plan, requirements, services/infrastructure and other important

aspects of functioning with long term operation and maintenance

d) Case study for similar kind of operational service / building to set the benchmark

e) Study requirement and management of energy, water supply, sanitation, waste

management etc.

f) Planning and designing of layout as per prevailing Development plan while utilizing the

optimal resources including land and money, while offering the best outcomes

g) Preparation of architectural drawings and finalization of option in consultation with

competent authority and user department

h) Detailed designing, engineering and drawings, specifications for all the components

i) Preparation of cost estimate as per the applicable Schedule of Rates (UADD). In case rates

for a particular item is not available in the UADD SORs, the consultant shall have to

procure the quotations from the market, perform a Rate Analysis and get the same

approved by competent Authority.

j) Preparation of DPR with appropriate project development structure

k) Assistance in obtaining technical and administrative approval from competent authorities

D. Bid Process Management Services

a) Preparation of bid documents including notice inviting tender:

b) Assistance in issuing the tender notice and bid documents to prospective bidders

c) Assistance in organizing the pre-bid conference and clarifying the doubts

d) Evaluation of bids and recommendation

e) Assistance in negotiations with qualified bidder, if required

f) Assistance in finalization of project contract

g) Assistance in signing of project agreement and issue of work order

Part 2 – Project Management Consultancy Services

a) Review of all working drawings with respect to the site conditions and make necessary

updating with the due approval of Engineer In charge

b) Liaising with other department / agencies for obtaining requisite approval to commence

the construction work.

c) Finalization of project implementation plan with contractor in consultation with Authority

d) Supervising & Monitoring the Quality of work daily, executed by the Contractor as per the

Specifications / Contract provisions.

e) Organize various meetings with Contractor & respective agencies to clarify the doubt and

progress review.

f) Submission of weekly report to the competent authority.

g) Checking and correcting the running account bills submitted by the Contractors and

certifying the same for payment by the Authority.

h) Oversee developments of the Contractor's detailed critical path and subsequent activities.

i) Monitor the contracted cost and expenses vis-à-vis the budget provisions, monitor high

valued items, quantities.

j) Evaluating and suggesting the alternative items / specifications in the absence of standard

items / specifications or introduction of new item and during course of implementation.

k) Preparation and submission of status / progress reports to the Corporation from time to

l) On completion of checking and certification of final bills of contractor for payment to

i. Corporation.

m) Verification, assistance in trial run of facilities and handling over to Corporation.

n) Certifying the final work of contractor and assistance in issue of completion certificate

o) “Review and certification” of as built drawings submitted by contractor.

p) Preparation and Submission of project close out Report for future references

The Bidders should keep in mind the objectives and also refer the detailed scope of work as

Appendix A, annexed at the back of tender document.

4.3.2. Authority intends to select suitable bidders (the "Bidder") through an open competitive

Bidding Process in accordance with the procedure set out in the Bidding Documents

wherein a Bidder shall be Bidding Company. Bidding Company means any

Firm/Company/Limited Liability Partnership registered under relevant law and its Lead

Architect or Lead Designer registered with the Indian Council of Architecture and

possessing the requisite experience and capabilities required for undertaking the

4.3.3. The Agreement sets forth the detailed terms and conditions for grant of the Project to

the Consultant for implementing the Project, including the scope of the Consultant’s

services and obligations.

4.3.4. The statements and explanations contained in this RFP are intended to provide a proper

understanding to the Bidders about the subject matter of this RFP and should not be

construed or interpreted as limiting in any way or manner the scope of services and

obligations of the Consultant set forth in Agreement or Authority’s rights to amend,

alter, change, supplement or clarify the scope of work, the Project to be awarded

pursuant to this RFP or the terms thereof or herein contained. Consequently, any

omissions, conflicts or contradictions in the Bidding Documents including this RFP are to

be noted, interpreted and applied appropriately to give effect to this intent, and no

claims on that account shall be entertained by Authority.

4.3.5. IMC shall receive and evaluate Bids in accordance with the terms set forth in this RFP

and other documents to be provided by Authority pursuant to this RFP, as modified,

altered, amended, reissued and clarified from time to time by Authority (collectively the

“Bidding Documents”), and all Bids shall be prepared and submitted in accordance with

such terms on or before the date specified in Clause 4.5 for submission of Bids (the “Bid

4.3.6. The Authority invites tender through e-tendering system for appointing consultant for

“Appointment of Consultant for providing Master Planning, Comprehensive

Architectural and Project Management Consultancy Services for Proposed Vegetable

Market with Shopping Complex of Bhavnagar Municipal Corporation at Bhavnagar,

Gujarat, India”. Tender notice and tender document will be available on the website on

the dates specified in the NIT.

4.3.7. Bidders can purchase RFP document online only after enrolling with the website

www.nprocure.com.

4.3.8. The Bidders shall pay an amount of Rs. 20,000 towards document cost online only.

4.3.9. All corrigendum, clarifications, minutes of pre-bid meeting etc. will be uploaded on

public procurement portal: www.nprocure.com and can be downloaded by the Bidders.

4.4. Details of the Bidding Process

4.4.1. The Authority has adopted a two-stage selection process (collectively the “Bidding

Process”) in evaluating the Proposals comprising technical and financial bids to be

submitted in two separate envelopes.

Envelope 1: Technical Qualification, and

Envelope 2: Financial Proposal.

4.4.2. In the first stage, a technical evaluation will be carried out as specified in Clause 6.7 and

Proposals will finally be ranked according to their combined technical and financial scores.

The first ranked Applicant shall be selected (the “Preferred Bidder”).

4.4.3. Interested Bidders shall download the RFP document from the website

www.nprocure.com.

4.4.4. As part of the Bidding Process, the Bidders are being called upon to submit their Bids in

accordance with the terms specified in the Bidding Documents. The Bid shall be valid for

a period of not less than 120 days from the Bid Due Date.

4.4.5. The Bidding Documents include this RFP and draft Agreement, which are enclosed. The

aforesaid documents and any addenda issued subsequent to this RFP document, will be

deemed to form part of the Bidding Documents.

4.4.6. Under Envelope 1 (the “Technical Qualification”), the Bidders would be required to

furnish the information specified in this RFP for this purpose. Only those Bidders that are

qualified in conformance with this RFP shall have their Financial Proposals opened by

4.4.7. Under Envelope 2 (the “Financial Proposal”), the Bids will be evaluated as per the process

detailed in Clause 6.9 of this RFP document. The Bidder shall submit its Financial

Proposal which shall contain the bidder’s quote in % (Percentage) basis on the Project

cost of work and which should include all costs associated with the assignment. The

financial proposal shall be inclusive of cost of key and non-key experts, communication,

transport facilities

etc. commensurate with the work requirement. This offer should not be quoted anywhere

directly or indirectly in the Envelope Number 1. Bidders may Bid for the project and

submit their Financial Proposal accordingly.

4.4.8. In this RFP, the term “Preferred Bidder” shall mean the Bidder who is technically qualified

and is ranked first having secured highest combined score (technical and financial score).

After evaluation of the Technical Proposals, only the Proposals meeting minimum

eligibility requirements and having scored minimum specified technical score shall be

considered for opening of the financial proposal.

4.4.9. Generally, the Preferred Bidder shall be the successful Bidder (the “Successful Bidder”).

However, in case the Preferred Bidder withdraws or is not selected for any reason, the

Authority may, in its discretion, invite fresh Bids from the remaining Bidders or annul the

Bidding Process, as the case may be.

4.4.10. Subsequent to the identification of the Successful Bidder, the Letter of Intent (“LOA “or

“Letter of Acceptance”) would be issued to the Successful Bidder by Authority. Within

(Fifteen) days from the date of issue of the LOA, Successful bidder will be required to

furnish the requisite Performance Security. After receiving the performance security from

the successful bidder and execution of the Agreement, Work Order (“WO” or “Work

Order”) would be issued to the Successful Bidder by Authority.

Authority will promptly notify other Bidders that their Bid Proposals have been

unsuccessful and their EMD/Bid Security shall be returned within 30 (thirty) days, without

interest, of the signing of the Agreement with the Successful Bidder. The Successful Bidder

shall have to enter into the Agreement with BMC within 15 (fifteen) days from the date

of issue of the LOA.

4.4.11. Failure of the Successful Bidder to comply with the requirements mentioned in the

paragraph 4.4.10 above shall constitute sufficient grounds for the annulment of the LOA,

and forfeiture of the EMD/Bid Security. In such an event, Authority reserves the right to:

a) Call for fresh Bids from the remaining Bidders; or

b) Take any such measure as may be deemed fit in the sole discretion of BMC,

including annulment of the Bidding Process.

Any queries or request for additional information concerning this RFP shall be submitted in

writing the Executive Engineer, Building Department Bhavnagar Municipal Corporation.

The Bidders are required to submit their queries on this RFP (i.e. all parts of the RFP) by

the timeline provided in Clause 4.5 of this RFP document. The

envelopes/communications shall clearly bear the following identification/ title:

"Queries/Request for Clarification / Additional Information: Appointment of Consultant for

providing Master Planning, Comprehensive Architectural and Project Management Consultancy

Services for Proposed Vegetable Market with Shopping Complex of Bhavnagar Municipal

Corporation at Bhavnagar, Gujarat, India”.

4.5. Schedule of Bidding Process

BMC shall endeavor to adhere to the following schedule:

Event Description Date

Release of RFP document 31/01/2026

Last date for receiving queries 02/03/2026

Pre-Bid meeting 11/02/2026

Bid Due Date 02/03/2026

Opening of Bids 07/03/2026

Opening of financial bid To be intimated later

Letter of Award (LOA) After approval from Appropriate Authority

Validity of Bids 120 days from Bid Due Date

Signing of Agreement Within 15 days of award of LOA

Method of Selection QCBS – 70:

5. INSTRUCTION TO BIDDERS

General terms of Bidding

5.1.1. The Bidders are advised to visit and examine the Site of works and its surroundings and

obtain all information that may be necessary for preparing the Bid and entering into a

contract for supervision of construction of the works. The costs of visiting the Site shall

be at the Bidder's own expense.

5.1.2. Nothing contained in the Bidding Documents shall be binding on Authority nor confer

any right on the Bidders, and Authority shall have no liability whatsoever in relation to

or arising out of any or all contents of the Bidding Documents.

5.1.3. The Bid should be furnished in the formats as specified in the RFP and signed by the

Bidder’s authorized signatory. The Successful Bidder may be subsequently invited for

award of the Project.

5.1.4. The Bidders should note that the formats specified in the RFP have been provided for

the convenience of the Bidders and may not exhaustively enumerate or describe various

information required to be provided by the Bidders under the Bidding Documents. The

Bidders should ensure that all the information required to be provided by it in terms of

the Bidding Documents is included in its Bid whether or not a particular format specified

herein makes provision for submission of such information and/or whether or not a

format for submission of such information is incorporated in the Bidding Documents.

5.1.5. The Bidder shall pay EMD / Bid Security of for the amount as specified in the Notice

Inviting Tender (NIT) in accordance with this RFP Document for the Project.

5.1.6. The Bidder should submit a Power of Attorney as per the format in Exhibit 4, authorizing

the signatory of the Bid to commit the Bidder.

5.1.7. Any condition or qualification or any other stipulation contained in the Bid which is

inconsistent with the terms of the Bidding Documents shall render the Bid liable to

rejection as a non-responsive Bid.

5.1.8. The Bid and all communications in relation to or concerning the Bidding Documents and

the Bid shall be in English language. Supporting documents and printed literature

furnished by the Bidder with the Bid may be in any other language provided that they

are accompanied by appropriate translations of the pertinent passages in the English

language, duly authenticated and certified by the Bidder. Supporting materials, which

are not translated into English, shall not be considered. For the purpose of interpretation

and evaluation of the Bid, the documents submitted in the English language shall prevail.

5.1.9. The Bidding Documents including this RFP and all attached or other documents,

provided by Authority are and shall remain or become the properties of Authority and

are transmitted to the Bidders solely for the purpose of preparation and the submission

of a Bid in accordance with the Bidding Documents. Bidders are to treat all information

as strictly confidential and shall not use it for any purpose other than for preparation

and submission of their Bid.

5.1.10. Bids and all other documents submitted by the Bidders shall be submitted online only,

and Authority shall not return to the Bidders any Bid, document or any information

provided along therewith.

5.1.11. A Bidder shall not have a conflict of interest (the “Conflict of Interest”) that affects the

Bidding Process. Any Bidder found to have a Conflict of Interest shall be disqualified. In

the event of disqualification, Authority shall be entitled to forfeit and appropriate the

EMD / Bid Security or Performance Security, as the case may be, without prejudice to

any other right or remedy that may be available to Authority under the Bidding

Documents and/or the Draft Agreement or otherwise. Without limiting the generality

of the above, determining the Conflict of Interest shall be the prerogative of Authority.

5.1.12. Without limiting the generality of the above, a Bidder shall be deemed to have a

Conflict of Interest affecting the Bidding Process, if:

a) The Bidder, its Associate (or any constituent thereof) and any other Bidder, its Associate

thereof (or any constituent thereof) have common controlling shareholders or other

ownership interest; provided that this disqualification shall not apply in cases where

the direct or indirect shareholding of a Bidder, its Associate thereof (or any shareholder

thereof having a shareholding of more than 5% (Five per cent) of the paid up and

subscribed share capital of such Bidder or Associate, as the case may be) in the other

Bidder or its Associate, is less than 5% (Five per cent) of the subscribed and paid up

equity share capital thereof; provided further that this disqualification shall not apply

to any ownership by a bank, insurance company, pension fund or a public financial

institution referred to in section 4A of the Companies Act, 2013. For the purposes of

this Clause, indirect shareholding held through one or more intermediate persons shall

be computed as follows:

i. Where any intermediary is controlled by a person through management control or

otherwise, the entire shareholding held by such controlled intermediary in any other

person (the “Subject Person”) shall be taken into account for computing the

shareholding of such controlling person in the Subject Person; and

ii. Subject always to sub-clause (i) above, where a person does not exercise control over

an intermediary, which has shareholding in the Subject Person, the computation of

indirect shareholding of such person in the Subject Person shall be undertaken on a

proportionate basis; provided, however, that no such shareholding shall be reckoned

under this sub-clause (ii) if the shareholding of such person in the intermediary is less

than 26% (twenty six percent) of the subscribed and paid up equity shareholding of

such intermediary;

Such Bidder or its Associate thereof receives or has received any direct or indirect

subsidy, grant, concessional loan or subordinated debt from any other Bidder or its

Associate, or has provided any such subsidy, grant, concessional loan or subordinated

debt to any other Bidder or its Associate thereof;

c) Such Bidder has the same legal representative for purposes of this Bid as any other

d) Such Bidder, or any Associate thereof, has a relationship with another Bidder, or any

Associate thereof, directly or through common third party/ parties, that puts either or

both of them in a position to have access to each other’s’ information about, or to

influence the Bid of either or each other; or

e) Such Bidder or any Associate thereof has participated as a consultant to Authority in

the preparation of any documents, design or technical specifications of the Project.

For purposes of this RFP, Associate means, in relation to the Bidder, a person who

controls, is Controlled by, or is under the common control with such Bidder. As used in

this definition, the expression “control” means, with respect to a person which is a

company or corporation, the ownership, directly or indirectly, of more than 50% (fifty per

cent) of the voting shares of such person, or the power to appoint majority of the

directors on the board of directors of such company or corporation and/or the power to

direct the management and policies of such person by operation of law, agreement or

otherwise and with respect to a person which is not a company or corporation, the power

to direct the management and policies of such person by operation of law, agreement or

5.1.12. This RFP is not transferable and can only be used by the person to whom it has been

5.1.13. Any award of Project pursuant to this RFP shall be subject to the terms of Bidding

5.2 Cost of Bidding

5.2.1. The Bidders shall be responsible for all of the costs associated with the preparation of

their Bids and their participation in the Bidding Process. Authority will not be responsible

or in any way liable for such costs, regardless of the conduct or outcome of the Bidding

5.3 Verification of information

5.3.1. Bidders are encouraged to submit their respective Bids after studying the Bidding

Documents, assessing the quantum of work, project sites and existing facilities and any

other matter considered relevant by them.

5.3.2. It shall be deemed that by submitting a Bid, the Bidder has:

a) Made a complete and careful examination of the Bidding Documents;

b) Proper assessment of site;

c) Are made themselves familiar with locations, facilities, resources and local problems;

d) Received all relevant information requested from Authority

e) Accepted the risk of inadequacy, error or mistake in the information provided in the

Bidding Documents or furnished by or on behalf of Authority relating to any of the

matters referred to in Clause 4.4 above;

f) Satisfied itself about all matters, things and information including matters referred to in

Clause 4.4 hereinabove necessary and required for submitting an informed Bid,

execution of the Project in accordance with the Bidding Documents and performance of

all of its obligations thereunder;

g) Acknowledged and agreed that inadequacy, lack of completeness or incorrectness of

information provided in the Bidding Documents or ignorance of any of the scope

referred to in Clause 4.3.1 hereinabove shall not be a basis for any claim for

compensation, damages, extension of time for performance of its obligations, loss of

profits etc. From Authority, or a ground for termination of the Agreement by the

h) Acknowledged that it does not have a Conflict of Interest; and

i) Agreed to be bound by the undertakings provided by it under and in terms hereof.

5.3.3. Authority shall not be liable for any omission, mistake or error in respect of any of the

above or on account of any matter or thing arising out of or concerning or relating to RFP,

the Bidding Documents or the Bidding Process, including any error or mistake therein or

in any information or data given by BMC.

5.4 Verification and Disqualification

5.4.1. Authority reserves the right to verify all statements, information and documents

submitted by the Bidder in response to the RFP or the Bidding Documents and the Bidder

shall, when so required by Authority, make available all such information, evidence and

documents as may be necessary for such verification. Any such verification or lack of such

verification by Authority shall not relieve the Bidder of its obligations or liabilities

hereunder nor will it affect any rights of Authority thereunder.

5.4.2. Without prejudice to Clause 4.4, Authority reserves the right to reject any Bid and

appropriate the EMD/Bid Security if:

a) At any time, a material misrepresentation is made or uncovered, or

b) The Bidder does not provide, within the time specified by Authority, the supplemental

information sought by Authority for evaluation of the Bid.

5.4.3. Such misrepresentation or improper response shall lead to the disqualification of the

Bidder. If such disqualification/ rejection occurs after the Bids have been opened and the

Successful Bidder gets disqualified/ rejected, then Authority reserves the right to invite a

Bidder amongst the qualified Bidders.

5.4.4. In case it is found during the evaluation or at any time before signing of the Agreement or

after their execution and during the period of subsistence thereof, that one or more of the

qualification conditions have not been met by the Bidder, or the Bidder has made material

misrepresentation or has given any materially incorrect or false information, the Bidder

shall be disqualified forthwith if not yet appointed as the Consultant either by issue of the

LoA or entering into of the Agreement, and if the Successful Bidder has already been

issued the LoA or has entered into the Agreement, as the case may be, the same shall,

notwithstanding anything to the contrary contained therein or in this RFP, be liable to be

terminated, by a communication in writing by Authority to the Successful Bidder or the

Consultant, as the case may be, without Authority being liable in any manner whatsoever

to the Successful Bidder or Consultant. In such an event, Authority shall be entitled to

forfeit and appropriate the EMD/Bid Security or Performance Security, as the case may

be, as liquidated damages, without prejudice to any other right or remedy that may be

available to Authority under the Bidding Documents and/or the Agreement, or otherwise.

5.4.5. The Bidder acknowledges and agrees that provisions of this RFP which by their nature or

subject matter are intended to survive the completion of the Bidding or to apply

throughout the Contract Period shall continue to survive and binding on the Bidders

throughout the Contract Period.

5.5 Contents of the RFP

5.5.1. This RFP comprises the disclaimer set forth hereinabove, the contents as listed below,

and will additionally include any Addenda, that may be issued in accordance with Clause

4.3 and any clarifications and interpretations, that may be issued in accordance

with Clause 4.4.

Invitation for Bids

Section 1. Acknowledgement

Section 2. Disclaimer

Section 3. Definitions

Section 4. Introduction

Section 5. Instruction to Bidders

Section 6. Evaluation of Bids

Section 7. Fraud and Corrupt Practices

Section 8. Miscellaneous

Section 9. Exhibit 1: Format of The Covering Letter

Section 10 Exhibit 2: Financial Proposal

Section 11 Exhibit 3: Concept plan & PowerPoint Presentation Format

Section 12 Exhibit 4: Power of attorney

Section 13 Appendix A: Scope of work

Section 14 Appendix B: Payment milestones

Section 15 Proforma of Bank Guarantee for Security Deposit

Section 16 Affidavit

5.5.2. The draft Agreement provided by Authority along with this RFP shall be deemed to be

part of this RFP.

5.6 Clarifications

5.6.1. Bidders requiring any clarification on the RFP may send in their queries on or before the

date mentioned in the Schedule of Bidding Process specified in Clause 4.4.

5.6.2. Authority shall endeavor to respond to the questions raised or clarifications sought by

the Bidders. The responses will be uploaded on www.nprocure.com However, Authority

reserves the right not to respond to any question or provide any clarification, in its sole

discretion, and nothing in this Clause shall be taken or read as compelling or requiring

Authority to respond to any question or to provide any clarification including within any

specified time limit. Authority will forward all the queries and its responses thereto, to

all Bidders without identifying the source of queries.

5.6.3. Authority may also on its own motion, if deemed necessary, issue interpretations and

clarifications to all Bidders. All clarifications and interpretations issued by Authority shall

be deemed to be part of the Bidding Documents. Verbal clarifications and information

given by Authority or its employees or representatives shall not in any way or manner be

binding on Authority

5.7 Amendment of RFP

5.7.1. At any time prior to the Bid Due Date, Authority may, for any reason, whether at its

own initiative or in response to clarifications requested by a Bidder, modify the RFP by

the issuance of an addendum to the RFP.

5.7.2. Any addendum issued hereunder will be in writing and shall be sent to all the Bidders.

Also, the same shall be uploaded on public procurement portal: www.nprocure.com

5.7.3. In order to afford the Bidders a reasonable time for taking an addendum into account,

or for any other reason, Authority may, in its sole discretion, extend the Bid Due Date.

C. PREPARATION AND SUBMISSION OF BIDS

5.8 Format and Signing of Bid

a) The Bidder shall submit his Bid electronically, both Envelope 1 and Envelope 2, through the e-

tendering system only. No hard copy shall be submitted by the bidder.

b) The Bidder shall in its Bid provide all the information sought under the Bidding Document.

c) Authority will evaluate only those Bids that are received in the required formats and

complete in all respects.

d) The Bidder shall upload the required documents as a part of Envelope 1. These documents shall

necessarily be scanned, or in PDF format. Receipt of EMD/Bid Security should be submitted in

scanned format along with Envelope 1. The Bidder, under Envelope 1 shall submit:

1. Covering Letter (as per format given)

2. Details of Bidder (as per format given)

3. Brief on consultants’ organization Company (along with incorporation certificate) (as

per format given)

4. Undertaking by the Bidder / Anti-collusion Certificate (as per format given

5. Statement of Legal Capacity (as per format given)

6. Power of Attorney in favour of Authorized Representative (as per format given)

7. Composition of the team

8. Curriculum vitae of proposed professional staff (as per format given)

9. Financial Capacity of the Bidder (as per format given)

10. Technical Capacity for Qualification (as per format given)

11. Details of Assignment of similar nature successfully completed during last 10 years.

(All illustrated assignments need to be evidenced with experience certificates/

copies of work order etc. received from the client.)

12. Scanned/electronic copy of receipt of Tender document fee and EMD/Bid Security

13. GST Registration of the bidder

14. Concept plan including schematic plans, elevations, computerized 3D Perspective

views to be submitted in the soft copy / USB drive and 1 hard copy. (The eligible bidder

would also be required to make a presentation on project concept on the date and time

as informed by BMC.)

15. Scanned/electronic copy of receipt of Tender document fee

16. A receipt of EMD

5.8.4. The Bidder shall submit financial proposal in the format specified. It may be noted that

the Bid with Financial Proposal, not submitted in a format as specified in this RFP

document, shall be considered invalid and liable for rejection. The Bidder shall not mention

or indicate his Financial Proposal details anywhere, directly or indirectly in Envelope 1. The

Financial Proposal shall be unconditional.

5.8.5. The Bid shall be signed by the authorized signatory of the Bidder who shall also initial

each page, in blue ink. In case of printed and published documents, only the cover shall be

initialed. All the alterations, omissions, additions or any other amendments made to the

Bid shall be initialed by the authorized signatory. The Bid shall contain page numbers.

5.8.6. Bids submitted by fax, telex, telegram or e-mail or in physical form shall not be

entertained and shall be rejected.

5.9 Bid Due Date

5.9.1. Bids should be submitted before 02.03.2026 UPTO 18.00 hours IST on the Bid Due Date.

5.9.2. Authority may, in its sole discretion, extend the Bid Due Date by issuing an addendum in

accordance with Clause 4.3.5 uniformly for all Bidders.

5.10.1. The Bidder can submit the Bid or before 02.03.2026 UPTO 17.30 hours on Bid Due Date

(the “Cut off Time”). The Authority shall not be responsible for any delay in submission

of the Bids. Bids received by the Authority after the Cut off Time on the Bid Due Date

shall not be eligible for consideration.

5.11 Modifications/Substitution/Withdrawal of Bids

5.11.1. The Bidder may modify, substitute or withdraw its Bid after submission, prior to the Bid

Due Date. No Bid shall be modified, substituted or withdrawn by the Bidder on or after

the Bid Due Date.

5.11.2. Any alteration/modification in the Bid or additional information supplied subsequent to

the Bid Due Date, unless the same has been expressly sought by BMC, shall be

5.12 Rejection of Bids

5.12.1. Notwithstanding anything contained in this RFP, Authority reserves the right to reject any

Bid and to annul the Bidding Process and reject all Bids at any time without any liability or

any obligation for such acceptance, rejection or annulment, and without assigning any

reasons. Therefore. In the event that Authority rejects or annuls all the Bids, it may, in its

discretion, invite all eligible Bidders to submit fresh Bids hereunder.

5.12.2. Authority reserves the right not to proceed with the Bidding Process or to modify the

Bidding Process at any time, without notice or liability, and to reject any Bid without

assigning any reasons.

5.13 Validity of Bids

5.13.1. The Bids shall be valid for a period of not less than 120 (one hundred and twenty) days

from the Bid Due Date. The validity of Bids may be extended by mutual consent of the

Bidders and Authority.

5.14.1. Information relating to the examination, clarification, evaluation and recommendation

for the Bidders shall not be disclosed to any person who is not officially concerned with

the Bidding Process or is not a retained professional advisor advising Authority in relation

to or matters arising out of, or concerning the Bidding Process. Authority will treat all

information, submitted as part of the Bid, in confidence and will require all those who

have access to such material to treat the same in confidence. Authority shall not divulge

any such information unless it is directed to do so by any statutory entity that has the

power under law to require its disclosure or is to enforce or assert any right or privilege

of the statutory entity and/or Authority or as may be required by law or in connection

with any legal process.

5.15 Correspondence with the Bidder

5.15.1. Save and except as provided in this RFP, Authority shall not entertain any correspondence

with any Bidder in relation to acceptance or rejection of any Bid.

5.16 EMD/BID SECURITY

5.16.1. The Bidder shall furnish as part of its Bid, EMD/Bid Security referred to in Clause 4.1.5

hereinabove. The EMD/Bid Security shall be paid and submitted online only through

net banking on public procurement portal. The EMD/Bid Security shall have a validity

period of not less than 120 (One hundred twenty) days from the Bid Due Date, and may

be extended as may be mutually agreed between Authority and the Bidders from time

5.16.2. Authority shall not be liable to pay any interest on the EMD/Bid Security so made and

the same shall be interest free.

5.16.3. Any Bid not accompanied by the receipt EMD/Bid Security shall be summarily rejected

by Authority as non-responsive.

5.16.4. The EMD/Bid Security of unsuccessful Bidders will be returned by Authority, without

any interest, as promptly as possible after execution of the Agreement by the

Successful Bidder or when the Bidding Process is cancelled by Authority.

5.16.5. The Successful Bidder’s EMD/Bid Security will be returned, without any interest, upon

the Consultant signing the Agreement and furnishing the Performance Security in

accordance with the provisions thereof. The Successful Bidder shall extend the validity

period of its EMD/Bid Security so as for it to be available until the execution of the

5.16.6. Authority sh al l be entitled t o f or f e it and appropriate the EMD/Bid Security as

liquidated damages inter alia in any of the events specified in Clause 5.16.7 herein

below and pursuant to other provisions of this RFP providing for a forfeiture of

EMD/Bid Security. The Bidder, by submitting its Bid pursuant to this RFP, shall be

deemed to have acknowledged and confirmed that Authority will suffer loss and

damage on account of withdrawal of its Bid or for any other default by the Bidder

during the period of Bid validity as specified in this RFP. No relaxation of any kind on

EMD/Bid Security shall be given to any Bidder.

5.16.7. The EMD/Bid Security shall be forfeited as liquidated damages without prejudice to

any other right or remedy that may be available to Authority under the Bidding

Documents and/ or under the Agreement, or otherwise, under the following

i. If a Bidder engages in a corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice as specified in Section 6 of this RFP;

ii. If a Bidder withdraws its Bid during the Bid Validity Period as specified in this

RFP and as extended in accordance with the terms of the Bidding Documents; or

iii. In the case of Successful Bidder, if within the specified time limit:

a) It fails to sign and return the duplicate copy of LoA;

b) Fails to provide the Performance Security in accordance with the Bidding

c) It fails or refuses to extend the validity of the Bid or the EMD/Bid Security as

required by the Bidding Documents; or

d) The Successful Bidder fails or refuses to provide any documents required to

be provided by it after its selection.

iv. In case the Selected Bidder, having signed the Agreement, commits any breach

thereof prior to furnishing the Performance Security.

5.17 Pre-Bid Meeting

5.17.1. Pre-Bid meeting of the Bidders shall be convened at the designated date, time and

place. Only duly authorized representatives of the Bidders shall be allowed to

participate in the Pre-Bid conference.

5.17.2. During the course of Pre-Bid conference, the Bidders will be free to seek clarifications

and make suggestions for consideration of Authority. Authority shall endeavor to

provide clarifications and such further information as it may, in its sole discretion,

consider appropriate for facilitating a fair, transparent and competitive Bidding

5.18 Performance Security

5.18.1. The successful bidder shall furnish Performance Security as 5% (Five per cent) of the total

Contract Value (i.e., Consultancy Fee) as mentioned in the tender notice in the form of

Bank Guarantee/ Demand Draft (refer Exhibit 4). For the avoidance of doubt the

Estimated project cost shall be considered as Rs. 30 (Thirty) Crores and accordingly

contract value shall be determined by multiplying the Quoted Percentage with the

estimated cost of project. The performance security shall be in the form of Bank

Guarantee or Fixed Deposit Receipt and shall be valid for the duration of the Project or

till issuance of Final Completion Certificate from the Authority whichever is later.

5.18.2. After successful furnishing of Performance Security and Execution of the Agreement,

successful bidder will be issued Work Order.

5.18.3. Performance Security shall be returned without any interest, to the successful bidder at

the project completion stage as stated in 5.18.1 above.

6. EVALUATION OF BIDS

6.1 Opening and Evaluation of Bids

6.1.1. Authority will examine and evaluate the Bids in accordance with the provisions set out

in this Section

6.1.2. To facilitate evaluation of Bids, Authority may, at its sole discretion, seek clarifications in

writing from any Bidder regarding its Bid and such Bidder shall provide its response

within the time period specified by Authority in this regard.

6.2 Tests of responsiveness

6.2.1. Prior to evaluation of Bids, Authority shall determine whether each Bid is responsive

to the requirements of this RFP. A Bid shall be considered responsive only if:

• It is received by the Bid Due Date including any extension thereof.

• It is accompanied by the EMD/Bid Security

• It is received as per the format specified;

• It is accompanied by the Power of Attorney in a format as specified in Exhibit 4;

• It contains certificates from its statutory auditors/chartered accountants in the

formats specified at Exhibit 1, Annexure II of the RFP;

• It contains all the information (complete in all respects) as requested in this RFP and/or

Bidding Documents (and if formats have been specified, then in those formats);

• It does not contain any condition or qualification; and

• It is not non-responsive or inconsistent in terms of the Bidding Documents.

6.2.2. Joint Venture / Consortium not allowed.

6.2.3. Authority reserves the right to reject any Bid which is non-responsive and no request for

alteration, modification, substitution or withdrawal shall be entertained by BMC in

respect of such Bid.

6.3 Selection of Bidder

6.3.1. Subject to the provisions of Clause 4.4.10, the Bidder whose Bid is adjudged as responsive

and has met the Qualification mentioned clause 6.4 and 6.6 of bid document, shall be

declared as the successful Bidder (the “Successful Bidder”). In the event that Authority

rejects or annuls all the Bids, it may, in its discretion, invite all eligible Bidders to submit

fresh Bids hereunder.

6.3.2. The evaluation of Bids shall be undertaken in the following sequence:

1. Evaluation of Envelope 1: Minimal Eligibility Criteria Qualification; and

2. Evaluation of Envelope 2: Financial Proposal

6.4 Minimum Eligibility Criteria for Qualification

6.4.1. For the purpose of qualifying under Envelope 1, the Bidder shall have to demonstrate

the minimum Financial Capacity as stipulated under Clause 6.4.2 and minimum

Capacity as stipulated under Clause 6.4.7 of this RFP document.

Financial Capacity - Eligibility Criteria

6.4.2. The Bidder shall have minimum average annual turnover of at least Rupees 01 (One) crores

in last three years. (FY 2022-23, FY 2023-24, FY 2024-25) (The “Financial Capacity”).

6.4.3. The Bid must be accompanied by the CA Certificate showing Firm’s Turnover with Audited

Balance Sheets or the last 3 (three) Financial Years (FY 2022-23, FY 2023-24, FY 2024-25),

preceding the year in which the Bid is made. The Bidder shall also provide a certificate

from its statutory auditor specifying the Revenue of the Bidder.

Technical Capacity - Eligibility Criteria

6.4.4. In addition to the Financial Capacity, the Technical Capacity of the Bidder shall be

assessed under this category. For qualifying under this category, the Bidder shall have to

fulfill following technical capacity (“Technical Capacity”)

a) The Proprietor/Director/ Key Management Professional of the bidding Firm must be a

qualified Architect Registered with the Council of Architecture (CoA) and the firm must

have at least Ten (10) years of experience in the field of Comprehensive Architectural

Design, and Project Management Consultancy of Multistoried building/Commercial

Building works in the last 10 (Ten) years in India.

b) The Bidder must have successfully Planned, Designed and Completed at least one

commercial Building with total Plot area of not less than 10,000 (Ten Thousand) Sq. m.

for any Government /Semi government/Urban Local Body (Municipal

Corporation)/Private in the last 10(Ten) Years

c) The bidder must have experience in Planning, Designing and providing Project

management consultancy for at least one project of government /semi government

/Urban Local Body office /Private Building with Basement with total project cost of Rs.

20 Crores in the last Ten (10) years

6.5 Key Experts

6.5.1. Key Expert Team

This will comprise of experts whose skills, qualifications and experience are critical to the

Contract and whose CV would be taken into account in the technical evaluation of the

Consultant’s proposal. The applicant shall offer and make available all key personnel

meeting the requirements specified below:

i. Team leader cum Senior Architect (1)

ii. Project coordinator / Architect (1)

iii. Structural Engineer (1)

iv. Quantity Surveyor / Site Engineer (2)

It may be noted that above list is only indicative, and consists of key Personnel who shall

be evaluated in the Technical Proposal. In addition to above, the consultant would also

be required to deploy any other expert as deemed necessary for execution of the

Key Expert team’s qualifications and competence required for the

Sr.no Position No of Qualification and Experience

1 Team Leader cum 1 M Arch. With at least 10 years of Experience

Senior Architect

2 Project 1 B. Arch with at least 7 years of Experience

3 Structural Engineer 1 Master in Structural Engineering with 5 years of

4 Quality Surveyor / 2 B.E. in Civil with 5 Years of Experience

The key experts for the project would have to submit their CVs, duly signed. The experts

will be evaluated only if they meet the above-mentioned qualifications.

Any key expert or other expert above the age of 65 years shall not be eligible to

be deployed or evaluated.

6.6. If the Bidder does not meet the minimum Technical Capacity as specified in Clause

6.4, then the Bidder shall be disqualified from the Bidding Process and the EMD/Bid

Security of the Bidder shall be returned as per Clause 5.16.4.

6.7. Evaluation of Envelope 1: Technical Proposal

Marking for Technical Eligibility Criteria

1. Consultant’s existing strength and Previous Experience

Firm’s Strength

a. - Existence and Experience in similar business

Planned & Designed Office building for Central Government/ State

b. Government / Corporation/Private with total Plot area of not less than

Sqm and Minimum

Financial Strength Project Value of 10 Crores

c. - Minimum average Annual Turnover

2. Key Personnel

3. Approach & Methodology and Technical Presentation

Only proposals meeting the minimum eligibility criteria will be opened and evaluated as

per the following criteria:

Criteri Supporting Documents

1 BIDDER’S EXPERIENCE AND CAPABILITY

Years of Existence 10- 20 ➢ Certificate of

The bidder’s organization Years Incorporation / Proof of

should be in the business Registration of the

1.1 of providing Architectural organisation/ firm

Design/ Master Planning, > 20 Years 5 ➢ Self-undertaking for

Technical Supervision and business activities done,

Project Management shall be submitted

2. Relevant Experience of the Applicant

The Bidder must have ➢ Work-Order/

successfully Completed 1 Project 5 Engagement Letter/ PO

Comprehensive Design from the Employer/

(incl. Architectural, Client clearly specifying

Structural, MEP)/ Master the scope of services

Planning assignment for and consultancy fee.

Commercial Building/ ➢ Completion certificate

Institutional Building for 5 Marks from the employer duly

any Government /Semi for every signed by officer not

2.1 government/Urban Local additional below the rank of

Body/Private body in the Project Executive Engineer/

last 10 (Ten) Years with 20 Competent Authority in

total Plot area of not less maximum case of Private

than 10,000 Sq.m. and limit of institution. The

Minimum Project Value of 20 completion certificates

10 Crores Mark shall mandatorily

1. Completion date

2. Total P l ot A r e a o f

The Bidder should have Upto 20 the Project.

2.2 5 3. Project Cost

provided Architectural Crore

Design and Project s 4. Brief d e scr i p ti o n

Management Services for 7 of the Project

similar works/ projects in including key

India duly “Completed and features of the

successfully Handed Over” 51-100

in last Ten (10) Years with Crores

5. Project Duration

cumulative Project Value:

Similar works/ Projects:

Commercial Building / >100

Office Building/

Institutional Building for

any Government /Semi

government/Urban Local

Body / Trust / Private

Empanelment as Architect Copy of the valid

2.3 with Central Government/ - 2 Empanelment Certificate

any State Government to be submitted

3 Financial Capacity

Minimum average annual 01-03 Turnover Certificate

3.1 turnover for last three (3) 3 duly certified by a

financial years from Chartered Accountant

Consultancy Fees for

providing architectural &

PMC consultancy services

03-05 ➢ Audited Income

4 Statements duly

certified by practicing

>05 Chartered Accountant

Crores Note: UDIN shall be

5 mandatorily mentioned

on all the documents/

Availability of Key

Team Leader cum Senior 10-15

Minimum Educational

i Qualification: B.Arch. / M. 15-20 Detailed CV as per the

3 format provided

Minimum Work Experience

as Architect: 10 Years >20 Years

Project Coordinator -

Architect 7 - 10 Years

Minimum Educational

Qualification: B.Arch. 10-15 Years Detailed CV as per the

ii Minimum Work Experience 3 format provided

as Architect: 7 Years

iii Structural Engineer

Minimum Educational 7 - 10 Years

Qualification: M.E./M. tech

(Civil) 10-15 Years Detailed CV as per the format

Minimum Work Experience as provided

Structural Engineer: 10 Years >15 Years

iv Quality Surveyor / Site

Engineer (2 No) 5 - 7 Years

Minimum Educational

Qualification: B.E. (Civil) 07-10 Years Detailed CV as per the format

Minimum Work Experience as provided

Structural Engineer: 5 Years >10 Years

5 Methodology and

Technical Presentation

Bidder to submit the approach and

methodology for the execution of the

Methodology as required

project as per Detailed work plan shall be

5.1 5 in standard Bid Form shall

be submitted as part of the

Presentation on Project Vision and

Conceptual Plan

(The presentation should at least

showcase the following -

1. Design concept. Technical Presentation on

2. Understanding of the project. specified Date and Time

3. Design philosophy. (Those bidders have

5.2 25 Obtain min 50 marks will

4. Work methodology.

5. Concepts for green and smart be called for further

technology and cost effectiveness. technical Presentation via

6. Feasibility & Viability of the project. Mail or call)

7. 3D Rendered views & Walkthrough.

8. Construction Project Timelines with

Total Max. Marks

Only those bidders whose technical proposal score is 70 or above, out of the technical

proposal marking of 100 marks, shall be qualified for further opening of Financial Proposal

6.8 Substitution of Team Members / Personnel at Validity Extension

If any of the team members or personnel becomes unavailable for the extended validity

period, the Consultant shall provide a written adequate justification satisfactory to Authority

together with the substitution request. In such case, replaced team member / personnel

shall have equal or better qualifications and experience than those of the originally

proposed team member / personnel.

If the Consultant fails to provide a replacement of any team member with equal or better

qualifications, or if the provided justification / reason for replacement is unacceptable

Authority, such request will be rejected.

6.9. Evaluation Process

6.9.1. Authority will evaluate the proposals based on the marking scheme given above. The score (Pe)

for Technical Proposal would be the arithmetic sum of the marks assigned to the Bidders under

each of the parameters listed above.

The eligible Bidders would be required to make a presentation on the project vision and concept

plan on a date intimated by the Authority. The presentation should show the consultant’s ideas

for building, schematic plans, elevations, computerized 3D Perspective views, innovativeness of

design etc. Bidders can showcase up to three concepts in the presentation along with their

The presentation would be evaluated by the evaluation committee formed by the Commissioner,

Bhavnagar Municipal Corporation.

6.9.2. Only those bidders whose technical proposal total score is 70 or above out of the

technical proposal marking of 100 marks shall be qualified for further opening of Financial

Proposal. The Financial Proposals shall be opened publicly online.

METHOD OF EVALUATION OF BID AS PER QCBS

Calculation of Technical Score

The proposal with the highest technical marks (as allotted by the evaluation committee) shall be given a score of

100 (Hundred) and other proposals be given technical score that are proportional to their marks w.r.t. the highest

technical marks.

The highest evaluated Technical Proposal (Thigh) is given the maximum technical score (St) of 100. The formula for

determining the technical scores (St) of all other Proposals is calculated as following:

St = 100 x T / Thigh

“St” is the financial score for the proposal under consideration,

“Thigh” is the highest technical marks allotted by the evaluation committee,

“T” Technical marks allotted by the evaluation committee to the proposal under consideration.

Calculation of Financial Score (Sf )

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of

The formula for determining the financial scores (Sf) of all other Proposals is calculated as

“Sf” is the financial score for the proposal under consideration,

“Fm” is the lowest price offered for the scope of services by the technically eligible bidders,

“F” the price of the proposal under consideration.

The weights given to the Technical (T) and Financial (P) Proposals are:

Calculation of Combined Total Score (S)

To arrive at the combined technical and financial score of the bidder, weighted sum of

technical and financial score of the bidder is calculated as per the formula hereunder:

S = Combined Score

St = Technical Score

Sf = Financial Score

T = weight given to the Technical Proposal;

P = weight given to the Financial Proposal

Such that T + P =

Proposals are ranked according to their combined score(s)

6.9.5. The Bidder obtaining the highest Composite Score would be declared as the “Preferred

Bidder”. The financial proposal of disqualified bidders shall not be opened. Authority shall

simultaneously notify the bidders who have secured the minimum qualifying marks, indicating

the date and time set for opening the Financial Proposals.

6.10. Issue of LOI, LOA and execution of the Agreement

6.10.1. Subsequent to the identification of the Successful Bidder, the Letter of Acceptance (“LoA

“or “Letter of Acceptance”) would be issued to the Successful Bidder by BMC. The

Successful Bidder shall have to enter into the Agreement with Authority within 30 (thirty)

days from the date of issue of the LoA. The Successful Bidder shall furnish the Performance

Security of 5% of the total quoted amount in form of Demand Draft (DD)/ Bank Guarantee

in favour of ‘The Commissioner, Bhavnagar Municipal Corporation’, as required under the

Agreement (the “Performance Security”); and

6.10.2. Failure of the Successful Bidder to comply with the requirements mentioned in the above

paragraph shall constitute sufficient grounds for the annulment of the LoA, and forfeiture

of the EMD/Bid Security. In such an event, Authority reserves the right to:

6.10.3. Either invite the next Best Bidder to match the Bid submitted by the Successful Bidder; or

6.10.4. Call for fresh Bids from the remaining Bidders; or

6.10.5. Take any such measure as may be deemed fit in the sole discretion of Authority,

including annulment of the Bidding Process.

6.11 Contacts during Bid Evaluation

6.11.1. Bids shall be deemed to be under consideration immediately after they are opened and

until such time Authority makes official intimation of award/rejection to the Bidders. While

the Bids are under consideration, Bidders and/or their representatives or other

interested parties are advised to refrain, save and except as required under the Bidding

Documents, from contacting by any means, BMC and/or their employees/representatives

on matters related to the Bids under consideration

6.11.2. Mode of payment

Please refer the detailed scope of work and payment milestones annexed at the back of the

7. FRAUD AND CORRUPT PRACTICES

The Bidders and their respective officers, employees, agents and advisers shall observe the

highest standard of ethics during the Bidding Process and subsequent to the issue of the LoA and

during the subsistence of the RFP. Notwithstanding anything to the contrary contained herein,

in the LoA, the RFP, Authority may reject a Bid, withdraw the LoA, or terminate the Agreement,

as the case may be, without being liable in any manner whatsoever to the Bidder or Consultant,

as the case may be, if it determines that the Bidder or Consultant, as the case may be, has,

directly or indirectly or through an agent, engaged in corrupt practice, fraudulent practice,

coercive practice, undesirable practice or restrictive practice in the Bidding Process. In such an

event, Authority shall be entitled to forfeit and appropriate the EMD/Bid Security and/or

Performance Security, as the case may be, as liquidated damages, without prejudice to any other

right or remedy that may be available to Authority under the Bidding Documents and/or the

Agreement or otherwise.

Without prejudice to the rights of Authority hereinabove and the rights and remedies which

Authority may have under the LoA or the Agreement, or otherwise, if a Bidder or Consultant, as

the case may be, is found by Authority to have directly or indirectly or through an agent, engaged

or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice

or restrictive practice during the Bidding Process, or after the issue of the LoA or the execution

of the Agreement, such Bidder or Consultant shall not be eligible to participate in any tender or

RFP issued by Authority during a period of 2 (two) years from the date such Bidder or Consultant,

as the case may be, is found by Authority to have directly or indirectly or through an agent,

engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable

practice or restrictive practices, as the case may be.

For the purposes of this RFP, the following terms shall have the meaning hereinafter respectively

assigned to them:

(a) “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence directly or indirectly the actions of any person

connected with the Bidding Process (for the avoidance of doubt, offering of employment

to or employing or engaging in any manner whatsoever, directly or indirectly, any official

of Authority who is or has been associated in any manner, directly or indirectly with the

Bidding Process or the LoA or has dealt with matters concerning the Agreement or arising

therefrom, before or after the execution thereof, at any time prior to the expiry of 1 (one)

year from the date such official resigns or retires from or otherwise ceases to be in the

service of Authority, shall be deemed to constitute influencing the actions of a person

connected with the Bidding Process); or (ii) acting contrary to applicable anti-bribery or

anti-corruption laws;

(b) “fraudulent practice” means a misrepresentation or omission of facts or suppression of

facts or disclosure of incomplete facts, in order to influence the Bidding Process;

(c) “coercive practice” means impairing or harming or threatening to impair or harm,

directly or indirectly, any person or property to influence any person’s participation or

action in the Bidding Process;

(d) “undesirable practice” means (i) establishing contact with any person connected with or

employed or engaged by Authority with the objective of canvassing, lobbying or in any

manner influencing or attempting to influence the Bidding Process; or (ii) having a Conflict

of Interest; and

(e) “restrictive practice” means forming a cartel or arriving at any understanding or

arrangement among Bidders with the objective of restricting or manipulating a full and

fair competition in the Bidding Process.

8. MISCELLANEOUS

The Bidding Process shall be governed by, and construed in accordance with, the laws of India

and the Courts of Bhavnagar, Gujarat have exclusive jurisdiction over all disputes arising

under, pursuant to and/or in connection with the Bidding Documents and/or the Bidding

Process. Authority, in its sole discretion and without incurring any obligation or liability or

assigning any reason, reserves the right, at any time, to:

(a) suspend, withdraw and/or cancel the Bidding Process and/or amend and/or supplement

the Bidding Process or modify the dates or other terms and conditions relating thereto;

(b) consult with any Bidder in order to receive clarification or further information;

(c) retain any information and/or evidence submitted to Authority, on behalf of, and/or in

relation to any Bidder;

(d) independently verify, disqualify, reject and/or accept any and all submissions or other

information and/or evidence submitted by or on behalf of any Bidder

(e) amend, modify or reissue the Bidding Documents or any part thereof;

(f) to accept or reject any or all of the Bids; and/or

(g) include additional evaluation criteria or to modify the eligibility criteria for the further

short- listing of person for issue of the Bidding Documents during the Bidding Process.

(h) to consider any variation in the Bid submitted by the Bidder provided such variation is as

per the project scope, project structure and as per the terms and conditions of the RFP

It shall be deemed that by submitting the Bid, the Bidder agrees and releases Authority, its

employees, agents and advisers, irrevocably, unconditionally, fully and finally from any and all

liability for claims, losses, damages, costs, expenses or liabilities in any way related to or arising

from the exercise of any rights and/or performance of any obligations hereunder, pursuant

hereto and/or in connection herewith and waives any and all rights and/or claims it may have in

this respect, whether actual or contingent, whether present or future.

Dispute Resolution

a) Any dispute, difference or controversy of whatever nature howsoever arising under, out

of or in relation to this Agreement including incompletion of the project as per this RFP

and the Agreement and so notified in writing by either Party to the other (the “Dispute”)

in the first instance shall be attempted to be resolved amicably in accordance with the

conciliation procedure set forth in Sub-clause (b) below.

b) In the event of any Dispute between the Parties, either Party may require such Dispute

to be referred to the Municipal Commissioner of Bhavnagar Municipal Corporation and

the Chairman of the Board or Directors of the Consulting firm, for the time being for

amicable settlement. Upon such reference, the said two representatives shall meet not

7 (seven) days of the date of such request to discuss and attempt to amicably resolve the

Dispute. If such meeting does not take place within the said period or the Dispute is not

amicably settled within 15 (fifteen) days of such meeting between the said two

representatives, either Party may refer the dispute to arbitration

c) Any dispute, difference or claim arising out of or in connection with this RFF which is not

resolved amicably shall be decided by reference to arbitration by a Board of Arbitrators,

appointed pursuant to clause mention below. Such arbitration shall be held in

accordance with the Rules of Arbitration of the Indian Council of Arbitration and shall be

subject to provisions of the Indian Arbitration and Conciliation Act, 1996 and any

amendments thereto.

d) There shall be a Board of three arbitrators of whom each party shall select one and the

third arbitrator shall be appointed in accordance with the Rules of Arbitration of the

Indian Council of Arbitration.

e) The Arbitrator/Commissioner shall issue a reasoned award or decision and such award

shall be final and binding on the Parties. The venue of arbitration shall be Bhavnagar and

the language of arbitration shall be English.

9. EXHIBIT 1: FORMAT OF THE COVERING LETTER

(The covering letter is to be submitted by the Bidder along with the Envelope 1 of

[On the letter head of the Bidder]

The Commissioner,

Bhavnagar Municipal Corporation,

Sub: Appointment of Consultant for providing Master Planning, Comprehensive

Architectural and Project Management Consultancy Services for Vegetable

Market with Shopping Complex of Bhavnagar Municipal Corporation at

Bhavnagar, Gujarat, India

We, the undersigned, offer to provide the consulting services for above

consulting project. We are hereby submitting our Proposal, which also includes

Financial Proposal sealed in an envelope.

We hereby declare that all the information and statements made in this Proposal

are true and accept that any misinterpretation contained in it may lead to our

disqualification.

Our Proposal is binding upon us and subject to the modifications resulting from

Contract negotiations. We undertake, if our Proposal is accepted, to initiate the

consulting services as mentioned in the tender document.

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

ANNEXURE I Details of Bidder

[On the letter head of the Bidder]

(b) Address of the corporate headquarters and its branch office(s), if any, in India:

(c) Date of incorporation and/or commencement of business (Please provide

a true copy of the incorporation certificate):

2. Brief description of the Bidder including details of its main lines of

business and proposed role and responsibilities in [this/these Project(s)]:

3. Details of individual(s) who will serve as the point of contact/communication for BMC:

(b) Designation:

(e) Telephone number:

(f) E-Mail Address:

(g) Fax number:

4. Particulars of the authorized signatory of the Bidder:

(b) Designation:

(d) Phone number:

(e) Fax number:

5. The following information shall also be provided by Bidder:

S. No. Criteria Yes No

1. Has the Bidder paid liquidated damages of more

than 5% (five percent) of the contract value in a

contract due to delay or has been penalized due

to any other reason in relation to execution of a

contract, in the last three years?

6. A statement by the Bidder disclosing material non-performance or contractual

non- compliance in past projects, contractual disputes and litigation/arbitration in

the recent past is given below (Attach extra sheets, if necessary):

Consultant’s Organization

[Provide here a brief description of the background and organization of your firm/entity and

each associate for this assignment.]

Financial Capacity of the Bidder

[Certificate from Chartered Accountant]

S. Annual Turnover

Financial Year (Rs. crores)

Certificate from the Chartered Accountant firm

This is to certify that ................................... (Name of the Bidder) has

turnover shown above against the respective years on account of

professional fees.

Name of the audit firm: Seal of the audit firm Date:

(Signature, name and designation of the authorised signatory)

Note: The audited Financial Statements for the corresponding year has to be attached.

a. Applicant shall attach copies of the Audited Balance Sheet of last three years;

b. Audited Income and Expenditure Statement of last three years and;

c. Audit Report of last three years.

The financial statements shall:

• reflect the financial situation of the Applicant;

• be audited by a statutory auditor;

• be complete, including all notes to the financial statements; and

• correspond to accounting periods already completed and audited (no

statements for partial periods shall be requested or accepted).

Technical Capacity for Qualification

[Using the format below, provide information on each assignment for which your firm, and

each associate for this assignment, was legally contracted either individually as a

corporate entity or as one of the major companies within an association, for carrying out

consulting services similar to the ones requested under this assignment.]

Assignment name: Approx. value of the contract:

Country: Duration of assignment (months):

Location within country:

Name of Client: Total No. of staff-months of the assignment:

Address: Approx. value of the services provided by

your firm under the contract:

Start date (month/year): Completion date No. of professional staff-months provided by

associated Consultants:

Name of associated Consultants, if any: Name of senior professional staff of your firm

involved and functions performed (indicate

most significant profiles such as Project

Director/Coordinator, Team Leader):

Brief description of Project:

Scope of services rendered by the company:

Completion certificate from the competent authority shall be submitted for the

claimed project

ANNEXURE-IV Statement of Legal Capacity

(To be forwarded on the letterhead of the Bidder)

The Commissioner,

Bhavnagar Municipal

Corporation, Bhavnagar.

We hereby confirm that we satisfy the terms and conditions laid out in the RFP.

We have agreed that .......................(insert individual’s name) will act as our representative

and has been duly authorized to submit the RFP. Further, the authorized signatory is vested

with requisite powers to furnish such letter and authenticate the same.

Yours faithfully,

(Signature, name and designation of the authorized signatory)

ANNEXURE V- CV of Key Expert

1. Proposed Position:

2. Name of Personnel:

3. Date of Birth:

4. Nationality:

5. Educational Qualifications:

6. Employment Record:

(Starting with present position, list in reverse order every employment held.)

7. List of projects on which the Personnel has worked

Name of project Description of responsibilities

8. Details of the current assignment and the time duration for which services are

required for the current assignment.

1. I am willing to work on the Project and I will be available for entire duration of the

Project assignment as required.

2. I, the undersigned, certify that to the best of my knowledge and belief, this CV

correctly describes myself, my qualifications and my experience.

(Signature and name of the personnel or authorised signatory of the Applicant)

1. Use separate form for each Key Personnel

2. Each page of the CV shall be signed by the Personnel concerned or by the Authorised

Representative of the Applicant firm along with the seal of the firm.

ANNEXURE VI UNDERTAKING BY THE BIDDER

(To be executed on a Non-judicial Rs. 300 Stamp Paper as per the Stamp paper Act prevailing

in the State of Gujarat)

The information/ documents submitted by us are true to our knowledge and if the

information/ documents so furnished shall be found to be untrue or false, the tender shall

be liable to be disqualified and our Earnest Money Deposit accompanying the Tender will

Also, we are aware that if the information/ document furnished are found to be untrue or

false during the currency of contract, then our contract is liable to be terminated.

We hereby declare that we have made ourselves thoroughly conversant with the

specifications, conditions laid by BMC for this tender and we have understood the same

before submitting this tender.

We also declare that we have not acted or will act in concert or in collusion with any other

bidder or other person/s which may be considered as anti-competitive in nature.

We agree that the amount of Earnest Money Deposit shall be liable to be forfeited by

Authority, should we fail to abide by the stipulation to keep the offer open for a period of

not less than 6 months from the date fixed for opening the same and thereafter until it is

withdrawn by us by the notice in writing duly addressed to the authority opening the

Dated the day of

20__ Signature of Bidder

(Authorised Signatory)

Signature of Witness

EXHIBIT 2: FINANCIAL PROPOSAL

Financial Proposal Standard Forms shall be used for the preparation of the Financial

Proposal according to the instructions provided in the tender document.

FIN-1 Financial Proposal Submission letter

FIN-2 Financial quote

FORM FIN-1 FINANCIAL PROPOSAL SUBMISSION LETTER

The Commissioner,

Bhavnagar Municipal Corporation, Bhavnagar

Sub: Appointment of Consultant for providing Master Planning, Comprehensive

Architectural and Project Management Consultancy Services for Vegetables

Market with Shopping Complex of Bhavnagar Municipal Corporation at

Bhavnagar, Gujarat, India

Please find enclosed our Financial Bid which Bhavnagar Municipal Corporation shall

pay to us for taking up Consultancy Services for “Appointment of Consultant for

providing Master Planning, Comprehensive Architectural and Project Management

Consultancy Services for Proposed Administrative Head Office of Bhavnagar

Municipal Corporation Bhavnagar, Gujarat, India”

Our Financial Proposal shall be binding upon us subject to the modifications

resulting from Contract negotiations, up to expiration of the validity period of the

We undertake that, in competing for (and, if the award is made to us, in

executing) the above contract, we will strictly observe the laws against fraud and

corruption in force in India namely “Prevention of Corruption Act, 1988”.

We understand you are not bound to accept any Proposal you receive. We

remain, Yours sincerely,

Authorized Signature [In full and initials]: Name and Title of Signatory:

Name of Firm: Address:

FORM FIN-2 FINANCIAL

Name of work: Appointment of Consultant for providing Master Planning,

Comprehensive Architectural and Project Management Consultancy Services for

Vegetables Market with Shopping Complex of Bhavnagar Municipal Corporation at

Bhavnagar, Gujarat, India

Table 1: Fees –

Sr No Work Name %of the Project Cost

1 Appointment of Consultant for providing Master

Planning, Comprehensive Architectural and Project

Management Consultancy Services for Vegetables

Market with Shopping Complex of Bhavnagar

Municipal Corporation at Bhavnagar, Gujarat, India

NOTE- GST shall be paid extra if applicable based on GST notification of GOI

Name of Firm: Yours Faithfully

Authorized Representative Signature

11. EXHIBIT 3 – CONCEPT PLAN & POWERPOINT PRESENTATION

The plan should describe the understanding of the project, the design concept and

philosophy, ideas for building, schematic plans, elevations, computerized 3D

Perspective views, innovativeness of design work methodology, concepts for green and

smart technology and cost effectiveness.

I. Introduction

II. Existing condition

IV. Methodology

V. Concept plan

VI. Master plan

VII. Landscape plan

VIII. Urban Design

IX. Building plans

XI. Project Cost Estimate

XII. Walkthrough Video

XIII. Conclusion

12. EXHIBIT 4 – POWER OF ATTORNEY

(To be executed on a Non-judicial Rs. 100 Stamp Paper as per the Stamp paper Act

prevailing in the State of MP)

Know all persons by these presents, [I ...................................................(name of the

Applicant) incorporated under the laws of India and having its registered office at [ ]

“Applicant”] do hereby irrevocably constitute, nominate, appoint and authorize Mr. /Ms

(name), …………………… son/daughter/wife of ……………………………… and presently residing

at …………………., who is presently employed with us and holding the position

of.................................. , as our true and lawful attorney (hereinafter referred to as the

“Attorney”) to do in our name and on our behalf, all such acts, deeds, matters and

things as are necessary or required in connection with or incidental to submission of

our Bid for “Appointment of Consultant for providing Master Planning, Comprehensive

Architectural and Project Management Consultancy Services for Vegetables Market with

Shopping Complex of Bhavnagar Municipal Corporation at Bhavnagar, Gujarat, India”

pursuant to the RFP dated [_ ] (“RFP”) issued by the Bhavnagar Municipal

Corporation (the “BMC”) and for our selection as Successful Applicant including but

not limited to signing and submission of all Applications and other documents and

writings, participate in pre-Application meeting and other conferences and providing

information/responses to BMC, representing us in all matters before BMC, signing and

execution of all contracts including the Contract Agreement and undertakings consequent

to acceptance of our Application, and generally dealing with BMC in all matters in

connection with or relating to or arising out of our Application for the said Project and/or

upon award thereof to us and/or till the entering into of the Contract Agreement with the

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts,

deed, matters and things lawfully done or caused to be done by our said Attorney

pursuant to and in exercise of the powers conferred by this Power of Attorney and that

all acts, deeds and things done by our said Attorney in exercise of the powers hereby

conferred shall and shall always be deemed to have been done by us.

Capitalized terms not defined herein shall have the meaning assigned to them under the

IN WITNESS WHEREOF, ............................., THE ABOVE-NAMED PRINCIPAL HAVE

EXECUTED THIS POWER OF ATTORNEY ON THIS ……… DAY OF …………., 2….

(Name, Title and Address) Witnesses:

(Notarised) Accepted

…............................(Signature) (Name, Title and Address of the Attorney)

The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and when it is so required, the same should be under common seal affixed

in accordance with the required procedure.

Wherever required, the Applicant should submit for verification the extract of the charter

documents and documents such as a resolution/ power of attorney in favour of the

person executing this Power of Attorney for the delegation of power hereunder on behalf

of the Applicant.

For a Power of Attorney executed and issued overseas, the document will also have to be

legalised by the Indian Embassy and notarised in the jurisdiction where the Power of

Attorney is being issued. However, the Power of Attorney provided by Applicants from

countries that have signed the Hague Convention 1961 are not required to be legalised

by the Indian Embassy if it

carries a conforming Appostille certificate.

13. APPENDIX A: SCOPE OF WORK

The Bhavnagar Municipal Corporation will be the implementing agency/Authority for the work of

proposed construction of new Vegetable Market with Shopping Complex at Bhavnagar. The works will

be primarily consisting of the following works but not limited to:

Part 1 – Comprehensive Architectural Consultancy Services and Preparation of Detailed Project

A. Existing situation assessment

a) The basic objective of the survey would be to capture the essential ground features at the site

in order to consider improvements and for working out improvements, and upgrading

b) A detailed site plan is to be prepared showing contours based on levels taken at intervals of

5m, invert levels where necessary, and the extensions of any roads proposed is to be

prepared. The detailed site plan shall include all necessary data relating to existing

features like trees, public utility services, streets, pavements adjoining properties and

boundaries. The site plan should also indicate the location of all proposed buildings,

market spaces, stalls/shops, possible future extensions, landscaping areas etc.

c) Conduct Geo-technical investigations and sub-soil explorations adopting relevant IS codes for

the proposed structures and other locations as necessary for proper design of the

works and conduct all relevant laboratory and field tests on soil and rock samples.

Submit interpretative soil investigation report and input data for structural and

foundation design for individual buildings/ structures/ equipment etc. If the

geotechnical investigation is outsourced, the company selected by the Consultant for

this purpose shall be approved by Authority before the start of such works.

B. Master planning & Concept Development Stage

The Consultant is required to prepare:

a) A Master Plan for the entire area, detailed architectural plans, plan enlargements, landscaping

drawings, site development plans etc. The Master Plan shall consist of Line Plans of

Buildings, Market Areas, Shopping Units, Vendor Stalls, Storage/Cold Storage

facilities, loading/unloading zones, parking facilities, public amenities,

interconnectivity and external linkages and Services of whole project within standard/

permissible FAR and Ground Coverage.

b) Topographical Survey drawings of the whole plot area.

c) Preparation of Building plan of the site based on the requirements of Corporation and as per

development control rules of Authority and other central/state/local authority bylaws.

d) Preparation of Conceptual Plan of various Buildings including its Walk-through presentation

and its approval by Authority. ****

e) Preparation of Conceptual Designs for Structural Design, MEP Services including Electrical, PL-

FF, Solar, RWH, FAPA, Security, HVAC (especially for cold storage/perishable goods

areas), IBMS etcs.

C. Preparation of Detailed Project Report (DPR)

a) Collection and review of the available documents including land records, survey map and

b) Requisite surveys including topographical and geotechnical investigation.

c) Discussion with competent authority of client and user department to understand the

requirements (including needs of vendors/shop owners and market operations).

d) Review of development plan, requirements, services/infrastructure and other important

aspects of functioning with long term operation and maintenance (focusing on

commercial, public access, sanitation, and market flow).

e) Case study for similar kind of operational market/shopping complex to set the benchmark.

f) Study requirement and management of energy, water supply, sanitation, solid/liquid waste

management (especially biodegradable market waste) etc.

g) Planning and designing of layout as per prevailing Development plan while utilizing the

optimal resources including land and money, while offering the best outcomes.

h) Preparation of architectural drawings and finalization of option in consultation with

competent authority and user department.

i) Detailed designing, engineering and drawings, specifications for all the components.

j) Preparation of cost estimate.

k) Preparation of DPR with appropriate project development structure.

l) Assistance in obtaining technical and administrative approval from competent authorities.

Part 2 – Project Management Consultancy Services

(The general Project Management Consultancy services, including Bid Process Management and

Post Tender PMC Services, remain largely the same, focusing on coordination, quality,

cost control, and project supervision.)

A. Bid Process Management Services (No changes required in the general process)

B. Post Tender PMC Services (No changes required in the general process)

Detail Scope of Work: Part 1 - Comprehensive Architectural Consultancy Services and

Preparation of DPR.

1. To take existing data, organization chart, details of Various departments and potential

market operators/vendors along with details like number of staff, standard space

requirements for shops/stalls/storage and future expansion plan from BMC. Take site details

including site survey plan, applicable regulations and future development plan provisions if

2. Prepare a design brief after detail site potential assessment, space programming (for market,

shops, circulation, loading/unloading) and local contextual studies.

3. Get confirmation on the space matrix (especially vendor stall sizes and commercial area

allocation) and design brief for start of design process.

4. Prepare drawings and documents to enable the BMC to get the detailed survey and soil

investigation at the Site of the Project.

5. Prepare conceptual designs with reference to requirements given and prepare rough

estimates of cost on Plinth Area Rates Basis and submit along with a Project report on the

scheme so as to enable BMC to take a decision on the concept designs.

6. To prepare Site layout plan, general layout of the site and individual buildings and the

services, including giving details of usable areas (commercial/market space), services areas,

circulation area, and total plinth area. The Architect shall submit the design and modify it, if

considered necessary by BMC, including making Site inspections for finalization. The Architect

shall ensure best design efficiency and proper utilization of space / FSI to the advantage of the

7. To prepare plans, sections and elevations for building blocks.

8. To prepare the required drawings on receipt of their approval on the concept schemes, to

obtain approvals from all concerned Local Bodies for commencement of construction

activities, including approvals from all other authorities like environmental clearance, if

applicable, at various stages of construction of the Project. To ensure compliance with codes,

standards and legislations, as applicable while obtaining statutory approvals.

9. BMC envisions a net zero / zero discharge campus with Green Certification of IGBC Platinum /

Gold stature. The Architect shall assist BMC in appointing the specialized consultant to

provide his expertise, regarding green building concept to achieve the required rating. The

consultant shall be liable to fulfil all the requirements of the Project for getting Green Building

certification including liaisoning, preparing & submission of the necessary documents during

different stages of planning, execution and after physical completion of the Project, with the

concerned agency to get the Project rated for / Green Building certification. The appointment

of Green Building consultant and fee / charges to the rating agency granting Green Building

rating will be done directly by BMC and shall not be included in the fee quoted by the

10. The green building consultant shall carry out sun path analysis, wind flow analysis, heat island

effect, air quality analysis, traffic impact assessment (especially related to goods vehicle

movement and public transport access) and documentation.

11. To appoint Consultants for various ancillary works as mentioned at point 12, wherever in-

house facilities are not available with the Architect. The Architect / Consultants shall design all

services in accordance with the latest IS codes of practice / local bye- laws and best industry

12. To prepare and submit design basis report and on approval make detailed structural

calculations, preparing all structural, mechanical, sanitary, plumbing, drainage (critical for

market areas) and electrical drawings along with detailing as required, specifications and

furnish such other particulars as may be necessary for the preparation of bill of quantities. If

required by BMC, these design basis report, detailed design calculations and the drawings

may be got vetted / Proof checked by the Proof Consultant. The Consultant shall if required

by the Proof Consultant, shall make his personnel available for such meetings / discussions.

The Architect / Consultant shall submit brief report covering major points of discussions to

13. The design shall be based on National code of practice and design norms and other sound

engineering practices. The structural analysis shall be done using structural engineering

software as approved by the Engineer-in-Charge. Two sets in hard copies, along with a soft

copy, of design calculations of Civil, Structural, Electrical and all other services shall be

submitted to the Engineer-in-Charge for proof checking / vetting. The Architect and his

Consultant, if any, shall certify in writing that the designs are in accordance with the updated

applicable codes of practice / local bye laws.

14. To prepare and provide architectural drawings, working drawings for civil, structural, interiors,

mechanical, sanitary plumbing, drainage, lift and electrical, air-conditioning services, etc.

specifications and furnish such other particulars as may be necessary for the preparation of

bill of quantities and tender documents for various disciplines of work. The Architect shall,

also prepare development plans showing roads, paths, parks, paved areas, drains, culverts,

Market Waste Collection Points etc. While making the above said drawings, the architect

shall coordinate with experts in other connected fields of Structural, Electrical, Air-

conditioning, Lift, DG set, Fire safety, smoke detection, responsibility of the Architect to

produce coordinated working drawings in consultation with all other Consultants for various

services for execution taking into consideration the requirements of other fields / services and

provide all coordinated drawings, encompassing all these inputs.

15. To prepare and provide tender drawings and detailed specifications of all the items for

various disciplines of work to prepare bill of quantities, cost estimates, tender documents. To

ensure that correct description of items/ specifications have been mentioned in tender

documents. The Architect shall not make any deviations, alterations, additions and/or

omission to approved design and drawings except with proper approval of BMC. In case of

any dispute in the above subject matters, BMC’s decision shall be final and binding on the

16. To prepare and provide detailed drawings and specifications for other building services.

17. To check and approve shop drawings, if any, submitted by the Contractor in

consultation with BMC.

18. BMC shall have the right to request in writing changes, additions, modification or

deletions in the design and drawing of any part of the work and at any stage during the

progress of consultancy work. They will also have the right to request in writing

additional planning, design and detailing work in connection therewith and the architect

shall comply with such request. However, if any major deviation is required to be

carried out in relation to the approved drawings for which the Architect has to redesign

the scheme approved earlier, it will be compensated on quantum merit basis on mutually

agreed terms. However, the Architect shall obtain prior written approval of the Institute

in this regard.

19. To prepare and provide all further drawings, structural designs and details as necessary

for proper execution of the Project.

20. At all times, it shall be the responsibility of the Architect, to prepare and submit

adequate and accurate drawings to obtain commencement certificates, Fire NOCs etc.

for taking up the construction of the Project. Also to obtain necessary approval at plinth

level and various other stages of work as and when required from the Local Bodies by

preparing required drawings and documents in specified formats. All statutory payments

required to be made to various authorities will be made by BMC

21. To prepare and provide 3 (Three) sets of certified copies of all the drawings,

specifications, and such further details and drawings, for the use of BMC and the

Contractors as are necessary for proper execution of the Project. The drawings shall also

include elevations of all the walls clearly showing the height of the walls and cut outs, if

any. Co-ordination drawings for the Project as a whole are to be prepared and supplied

by the Architect after consulting with all the Consultants associated with the Project. The

cost towards additional sets of drawings, where required, shall be paid extra by the

Institute on actuals and subject to production of original bills.

22. To visit the Site for ensuring adherence of detailed drawings and specifications to be carried out

by the contractors.

23. To advise BMC to select materials for furnishing, furniture, fixtures, lighting, decorative items,

ceiling finish, interior designing and decoration materials, colour scheme etc. (focusing on

durable, washable, and high-traffic materials suitable for a market environment). All mock

ups and samples of material will be approved by the Architect in consultation with BMC. No

materials shall be selected and approved without the prior written consent of BMC.

24. To prepare necessary drawings and documents for obtaining Completion Certificate/s, part

Occupation and Occupation Certificate/s wherever necessary from Local Bodies after

completion of work and arrange inspection of Municipal / Fire / Electrical supply and/or any

other authority involved for the Project and whose approval is required for any part of the

Project and submit the same to the Institute. It is to be noted that technical documentation

for academic affiliations, university accreditations, or other non-commercial/market specific

certifications will not be a part of the scope of this Agreement.

25. The Architect shall on completion of work supply to the Institute:

a. 2 sets of as built drawings of suitable scale for general arrangement of floors,

reflected ceiling plans, dimensional drawings, calculations of built-up area, carpet

area etc. with PMC’s assistance in supply all information on changes made at Site.

b. 2 sets of structural drawings.

c. 2 sets of services drawings mentioning water supply, sewerage lines, AC ducting,

firefighting, fire detection and other hidden lines, as the case may be, and for

various other services provided in the Project etc. as per the requirement of the

d. Inventory of all fixtures and fittings in the Project.

e. Structural stability certificate from Structural Consultant, after completion of the Project.

26. The Architect shall provide all inputs as may be required and shall be responsible for

the successful completion of the Project in all respects with safety and structural stability

from the inception up to the handing over for occupation to the Institute, as far as

Architect’s inputs defined in the Agreement are concerned.

27. Any other services connected with the said works usually and normally rendered by the

Architect and not specifically referred to in any of the items mentioned above.

28. The above scope of work gives in general, the work content to be rendered by the Architect

but is not exhaustive. It is clarified that all incidental works required to be carried out

pursuant to the above scope of work shall also be undertaken by the Architect and shall be

deemed to be included in the Services required to be performed by the Architect pursuant to

this Agreement. The work shall be carried out in accordance with true intent and meaning,

regardless of whether the same may or may not be particularly described, provided that the

same can be reasonably inferred there from.

29. Other Services: A video walk-through and 3-D images of all buildings and master plan

(including detailed market floor and shopping complex areas).

Detail Scope of Work:

Part 2 – Project Management Consultancy Services including Bid Process Management

(The Project Management Consultancy Services section is primarily process-focused and requires

minimal changes, mainly for context.)

1. Project Management Consultancy:

o Project Design Coordination:

 Coordination of Designing & Submission of Basic Layout Plan.

 Coordination of discussion and approval from the Municipal Corporation for

Basic Layout Plan.

 Coordination with Architectural, Structural & MEP Consultants.

 Drawings & Documentation.

2. Design Development

o Design basis and Indian design standards adopted.

o Estimate, BOQ, specification. Preparation of rate analysis for those items, which are

not available in SOR, based on market rate quotations with rate analysis. Also,

preparation of abstract of quantities as required by BMC.

o Quality assurance and quality control (QA/QC) plan, Work programme etc.

o Building and Services Plan as per applicable standards & Corporation's requirements

(including standards for public markets and commercial complexes).

o Structural Design of Structures and Services. (The details/ calculations of Design should

be made available to Corporation by the consultant). The consultant shall be

responsible to get the designs proof checked from approved proof consultant decided

by Corporation.

o Preparation of Drawings and Detailed Estimate of all works/ packages for the project.

o Approval/clearance/Intimation of the Building Plan and Services by Bhavnagar

Municipal Corporation/CIDCO/Local Authorities (if required) before start of execution

o Detailed design, considering load data, Noise and Vibrations of equipment, cost

estimates and specifications to cover all civil works associated with installation of all

mechanical/ electrical equipment, services and systems. Consultant will take into

account acoustic as per best practices in their design.

o Sub-soil exploration report including complete details of borings taken, analysis and

interpretation of data and selection of design parameters.

o Consultant shall prepare interior design considering aesthetic style, functional

requirements etc. (especially for the shopping complex and customer areas).

Consultant shall prepare a detailed interior design with an outline of the central design

concept as well descriptions of the aesthetic for each category of Finish and Fixture

and supplemented with images to illustrate. This design shall be discussed with the

Corporation for review and comment. Comments shall be incorporated into a final

o Project Planning & Monitoring (No substantive changes required)

3. Risk Management

o To examine legislation, rules, and other applicable provisions of statutory bodies

(including fire, trade, and health regulations for markets) and to bring salient and

essential features that may affect the Project to the Municipal Corporation’s notice.

o (No further changes required in this section)

4. Quality & Safety Management

 The consultant shall ensure that samples of approved building materials and approved

finishes and fittings are displayed at Site and kept in safe custody at Project Site. The

consultant shall make proper arrangements for safe-keeping of records and similarly

shall ensure through the contractors the safe stacking/ storage of materials, goods,

cement, steel and such other products pertaining to the said Project/ work.

 The consultant shall be responsible for approval of materials/ goods and shall be

responsible for conformity of such materials/ goods with the specifications of quality,

quantity, measurement and other requirements as represented in the tender

documents and in the consequent contract terms and conditions. It shall arrange to carry

out the tests through the contractors /suppliers as required and/or as provided in the

tender and maintain adequate records thereof.

 The consultant shall prepare and maintain the following records in approved format at

the Site of Project/ works:

 Daily progress record

 worksite order book

 Instruction by the Municipal Corporation

 Cement statement (Receipt, Consumption and Balance)

 Steel Register

 Concrete Pour reports including slump test record

 Concrete Cube Test Register

 Test Registers of other materials/fittings, fixtures, equipment with comments on their

quality, compliance with contract terms and conditions.

 Register of Designs, drawings and working details received at Site.

 Log book of defects

 Dismantled Work Register

 Supply and Consumption Register of materials like chemicals, lead, paints, etc.

 The consultant shall ensure that proper field and laboratory tests are carried out by

Contractors on materials etc. as mentioned in the tenders, contracts for the said work.

 The consultant shall render generally all technical services at Site as may in anyway relate to or

arise out of the construction of the Project/ work and shall render to the Municipal Corporation

every assistance, guidance or advice on any matter concerning the technical aspects of the

 The consultant has to implement the Project Safety Plan through the Contractors so as to

ensure zero accident at Site.

5. Post Construction Stage (No substantive changes required)

 Taking Completion/ Occupancy Certificates from Bhavnagar Municipal Corporation /local/

statutory bodies (if required).

 Taking No Objection Certificates from Fire/tree cutting authority etc. (as required as per

existing rules of the area).

 Issue two hard copies with soft copy of "As Built Drawing" of Buildings and Services on

reproducible papers for records of the Bhavnagar Municipal Corporation

 Assisting Bhavnagar Municipal Corporation in any of the activities which are related with

planning, design, approval and occupancy of the buildings and services etc.

 CDs and original transparencies of as built drawings in 3 (three) copies of suitable scale for

general arrangement of floors, reflected ceiling plans, dimensional drawings, calculations of

built-up area, carpet area etc. with consultants’ assistance in supply all information on changes

➢ CDs and 3 (three) sets of drawings.

➢ Inventory of all fixtures and fittings in the Project.

➢ Structural stability certificate from Structural Consultant, after completion of the

➢ Architect’s Certificate, after completion of the Project.

6. During the defects liability period after completion

 Joint inspections of the work shall be carried out at regular intervals by the Resident Engineer

along with the Contractor's representatives. If contractor’s fails to attend the Joint inspections

as fixed in writing, Resident Engineer shall carry out visit independently once quarterly / as

directed by Engineer in Charge from time to time to observe the defects and submit reports to

employer with a copy to contractor. If Contractor fails to countersign the defects noticed even

after giving reasonable notice to the contractor, consultant should initiate suitable action as per

 After the inspections the consultants shall submit a report (in 3 copies) detailing the defects

noticed and the remedial measures to be taken by the Contractor. The consultants shall

suggest and supervise the remedial measures, if any, require to be carried out by the

contractors during defects liability period and submit final rectification report to the

 After the inspections the consultants shall submit a report (in 3 copies) detailing the defects

noticed and the remedial measures to be taken by the Contractor. The consultants shall

suggest and supervise the remedial measures, if any, require to be carried out by the

contractors during defects liability and submit final rectification report to the Corporation.

7. Handing over

 The consultant shall prepare ‘Handing and Taking’ over Report and inventories/

statements at the time of handing over by contractors. The consultant shall also arrange for

preparation of inventory statements, fixtures and fittings of water supply, sanitary work,

electrical fittings and layouts of water and electricity mains and distribution lines. The

consultant shall also prepare and forward work completion reports, summary of final costs.

 The consultant shall prepare and maintain hindrance register, records of Site meetings

and minutes of the meetings, and shall prepare tables, charts, statements, records, registers,

etc. as directed by the Municipal Corporation.

 Completion Certificate issuance.

 Final Bills Certification, Reconciliation and Payment processing.

 Guarantees, Securities or Insurance review & releases.

 Collection, Certifying and Handing over of “As Built Drawings”, Operating &

 Maintenance Manuals, Guarantees/ Warrantees.

8. To prepare and submit to the Corporation, the required drawings on receipt of their approval on

the sketch schemes, assist in obtaining approvals from all concerned authorities for

commencement of construction activities, including approvals from all other authorities like

environmental clearance, if applicable, at various stages of construction of the Project. To

ensure compliance with codes, standards and legislations, as applicable while obtaining

statutory approvals;

9. To appoint Consultants for various ancillary works with the prior written intimation to the

Corporation, wherever in-house facilities are not available with the Architect. The Architect

Consultants shall design all services in accordance with the latest IS codes of practice / local bye-

laws and best industry practices;

10. To prepare and submit design basis report and on approval make detailed structural

calculations, preparing all structural, mechanical, sanitary, plumbing, drainage and electrical

drawings along with detailing as required, specifications and furnish such other particulars as

may be necessary for the preparation of bill of quantities. If required by the Corporation,

these design basis report, detailed design calculations and the drawings may be got vetted /

proof checked by the Proof Consultant. The Consultant shall make his personnel available

for such meetings / discussions as required. The Consultant shall submit brief report covering

major points of discussions to the Corporation;

11. The design shall be based on National code of practice and design norms and other sound

engineering practices. The structural analysis shall be done using structural engineering

software as approved by the Engineer-in-Charge. Two sets in hard copies, along with a soft

copy in CD, of design calculations of Civil, Structural, Electrical and all other services shall be

submitted to the Engineer-in-Charge for proof checking / vetting. The Consultant shall certify in

writing that the designs are in accordance with the updated applicable codes of practice /

local bye laws.

12. To prepare and provide architectural drawings, working drawings for structural, mechanical,

sanitary plumbing, drainage, lift and electrical, air-conditioning services, etc. specifications

and furnish such other particulars as may be necessary for the preparation of bill of quantities

and tender documents for various disciplines of work. The consultant shall, also prepare

development plans showing roads, paths, parks, paved areas, drains, culverts, etc. While

making the above said drawings, the consultant shall also coordinate with experts in other

connected fields of Structural, Electrical, Air-conditioning, Lift, DG set, Fire safety, smoke

13. It will be the responsibility of consultant to produce coordinated working drawings in

consultation with all other Consultants for various services for execution taking into

consideration the requirements of other fields / services and provide all coordinated

drawings, encompassing all these inputs.

14. To prepare and provide tender drawings and detailed specifications of all the items for

various disciplines of work to prepare bill of quantities, cost estimates, tender documents. To

ensure that correct description of items/ specifications have been mentioned in tender

documents. The consultant shall not make any deviations, alterations, additions and/or

omission to approved design and drawings except with proper approval of the Corporation. In

case of any dispute in above subject matter, the Corporation’s decision shall be final and

15. To prepare and provide detailed drawings and specifications for other building services.

16. To check and approve shop drawings, if any submitted by the Contractor, in consultation

with the Bhavnagar Municipal Corporation.

17. The Corporation shall have the right to request in writing changes, additions, modification or

deletions in the design and drawing of any part of the work and at any stage during the

progress of consultancy work. They will also have the right to request in writing additional

planning, design and detailing work in connection therewith and the consultant shall comply

with such request. However, if any major deviation is required to be carried out in relation to

the approved drawings for which the consultant has to redesign the scheme approved earlier,

it will be compensated on quantum merit basis on mutually agreed terms. However, prior

written approval of the Corporation will be required in this regard.

18. To prepare and provide all further drawings, structural designs and details as necessary for

proper execution of the Project.

19. At all times, it shall be the responsibility of the consultant, to prepare and submit adequate

and accurate drawings to the corporation to obtain commencement certificates, Fire NOCs etc.

for taking up the construction of the Project. Also to assist the CORPORATION to obtain

necessary approval at plinth level and various other stages of work as and when required from

the Local Bodies by preparing required drawings and documents in specified formats. All

statutory payments required to be made to various authorities will be made by the

20. To prepare and provide 6 (Six) sets of certified copies of all the drawings, specifications, and

such further details and drawings, for the use of the Corporation and the Contractors as are

necessary for proper execution of the Project. The drawings shall also include elevations of all

the walls clearly showing the height of the walls and cut outs, if any. Co-ordination drawings

for the Project as a whole are to be prepared and supplied after consulting with all the

Consultants associated with the Project. The cost towards additional sets of drawings, where

required, shall be paid extra by the Corporation on actuals and subject to production of original

21. To visit the Site for ensuring adherence of detailed drawings and specifications to be carried out

by the contractors. The consultant shall engage services suitable qualified staff as noted. The

team deployed for the Project will be required to visit the office of the Corporation at mutually

agreed monthly schedules as per the Project during planning stage. However, after

commencement of construction at Site, they will be required to visit the Site at mutually

decided times for attending Site review meetings. In addition, other Consultants shall also be

required to attend offices of the Corporation and the Site including Site review meetings as per

the requirement of the Project. If required, they shall attend offices of the Corporation and Site

including Site review meetings more frequently as per the requirement of the Project and

decision of the Corporation in this regard shall be final and binding.

22. To assist Corporation to appoint an agency for obtaining necessary water supply, electric,

drainage, sewerage, fire-fighting, lifts, civil aviation, Assessment, environment clearance, tree

authorities and/or any other approval for various services, MPCB etc. (including FSSAI/Trade

Licenses for market areas) and obtaining connections from Local Bodies by preparing necessary

drawings and documents as required.

23. To advise the Corporation to select materials for furnishing, furniture, fixtures, lighting,

decorative items, ceiling finish, interior designing and decoration materials, colour scheme etc.

(focusing on durable, washable, and high-traffic materials suitable for a market environment).

All mock ups and samples of material will be approved by the consultant in consultation with

the Corporation. No materials shall be selected and approved without the prior written consent

of the Corporation.

24. To assist Corporation to appoint an agency for obtaining necessary water supply, electric,

drainage, sewerage, fire-fighting, lifts, civil aviation, Assessment, environment clearance, tree

authorities and/or any other approval for various services, MPCB etc. including obtaining

connections from Local Bodies by preparing necessary drawings and documents as required.

25. To advise the Corporation to select materials for furnishing, furniture, fixtures, lighting,

decorative items, ceiling finish, interior designing and decoration materials, colour scheme etc.

All mock ups and samples of material will be approved by the consultant in consultation with

the Corporation. No materials shall be selected and approved without the prior written consent

of the Corporation.

26. To prepare and assist the Corporation submit necessary drawings and documents for

obtaining Completion Certificate/s, part Occupation and Occupation Certificate/s wherever

necessary from Local Bodies after completion of work and arrange inspection of Municipal /

Fire / Electrical supply/ MIDC and/or any other authority involved for the Project and whose

approval is required for any part of the Project and submit the same. It is to be noted that

technical documentation for academic affiliations, university accreditations, etc. will not be a

part of the scope of this Agreement.

27. The consultant shall provide all inputs as may be required and shall be responsible for the

successful completion of the Project in all respects with safety and structural stability from the

inception up to the handing over for occupation to the Bhavnagar Municipal Corporation, as far

as consultant’s inputs defined in the Agreement are concerned.

28. Any other services connected with the said works usually and normally rendered by the

consultant and not specifically referred to in any of the items mentioned above.

29. The above scope of work to be rendered by the consultant is not exhaustive. It is clarified

that all incidental works required to be carried out pursuant to the above scope of work shall

also be undertaken by the consultant and shall be deemed to be included in the Services

required to be performed by the pursuant to this Agreement. The work shall be carried out in

accordance with true intent and meaning, regardless of whether the same may or may not be

particularly described, provided that the same can be reasonably inferred there from.

30. Liquidated Damages for error /variation:

In case any error or variation is detected in the reports submitted by the Consultant and such

error or variation is the result of negligence or lack of due diligence on the part of the

Consultant, the consequential damages thereof shall be quantified by the Authority in a

reasonable manner and recovered from the Consultant by way of deemed liquidated

damages, subject to a maximum of the Agreement Value.

31. Liquidated Damages for delay In case of delay in completion of Services, liquidated damages

not exceeding an amount equal to 0.1% (zero-point one percent) of the Agreement Value

per day, subject to a maximum of 10% (ten percent) of the Agreement Value shall be

imposed and shall be recovered by appropriation from the Performance Security or otherwise.

However, in case of delay due to reasons beyond the control of the Consultant, suitable

extension of time shall be granted.

32. Encashment and appropriation of Performance Security

The Authority shall have the right to invoke and appropriate the proceeds of the Performance

Security, in whole or in part, without notice to the Consultant in the event of breach of this

Agreement or for recovery of liquidated damages specified above.

33. Penalty for deficiency in Services

In addition to the liquidated damages not amounting to penalty, as specified above, warning

may be issued to the Consultant for minor deficiencies on its part. In the case of significant

deficiencies in Services causing adverse effect on the Project or on the reputation of the

Authority, other penal action including debarring for a specified period may also be initiated as

per decision of Commissioner, Bhavnagar Municipal Corporation.

Consultant will be penalized, if mobilized qualified Engineer is not found present at site.

Penalty of Rs. 5000/- per day per person will be recovered from consultant’s payment.

For timely completion of work, it is necessary to ensure that detailed drawings, decision of the

various issues related to smooth progress of work, guidance to contractor on various issues.

Failure to this may lead to delay in progress on the work. On failure on this account the

Consultant will attract a penalty of Rs. 500/- per day per instance. Penalty shall be also

imposed on not achieving milestones on the default of bidder as per timeline stipulated

above (Refer Agreement).

14. APPENDIX B: PAYMENT MILESTONES

The quoted value shall be released as per the following payment schedule:

Sr No Work Name %of the Project Cost

1 Appointment of Consultant for providing Master

Planning, Comprehensive Architectural and Project

Management Consultancy Services for Vegetables

Market with Shopping Complex of Bhavnagar

Municipal Corporation at Bhavnagar, Gujarat, India

The quoted value shall be released as per the following payment schedule:

Description of Particulars of Total Timeline

Retainer advance equal to the amount of

performance Security in the form of Bank T+4

Guarantee/ Fixed Deposit. Weeks

(To be recovered in subsequent payments)

Preparation of Inception report and

2 completion of all the required survey 5% 5%

including Geo-Technical Investigation

On Preparation & Presentation of Master

Plan & Concept design and submission of

3 Concept Design/Drawings along with 3% 8%

preliminary project cost estimate

Approval of Concept drawings post

4 incorporation of all the changes and 2% 10%

comments of the Employer

Preparation of Building and connected

services plan to municipal, regulatory/

statutory bodies for approval and receipt of T +

required permission from local bodies and all Weeks

other statutory authorities granting

permission to Commence work.

On submission of Draft Detailed Project

Report including Design brief reports and T +

schematic designs for Structure, MEP services Weeks

Description of Particulars of Total Timeline

Submission of Final DPR post incorporating

7 the changes and comments of the Authority 2% 20%

and Approval from the Employer

Preparation and Submission of Detailed

Design/ Drawings, Specifications, Work

Schedule and Detailed Estimate for

8 Approval 5% 25%

Approval of Detailed Design/ Drawings/

9 Specifications and Detailed Estimate 5% 30%

(Architecture, Structural, MEP)

Preparation and Approval of Tender

Document as per the guidelines for further T +

floating the same online Weeks

Appointment of Contractor and Issuance of

11 the Good for Construction Drawings for Work 5% 40%

During course of construction works based on approved

12 actual work/Bills of the contractor on prorate project

basis timelines

12.1 On completion of 20% of the work and on

submission of necessary detailed drawings 10% 50%

12.2 On completion of 40% of the work and on

submission of necessary detailed drawings 10% 60%

12.3 On completion of 60% of the work and on

submission of necessary detailed drawings 10% 70%

12.4 On completion of 80% of the work and on

submission of necessary detailed drawings 10% 80%

12.5 On completion of 100% of the work 10% 90%

13 On obtaining Occupancy Certificate 05% 95% -

On Completion of Assignment and

Submission of As Built Drawings to BMC

• T shall mean Date of issuance of Work Order / Work allotment Letter

• For avoidance of doubt the fees due shall be calculated as per the estimated cost of Rs.

Crores till the appointment of the contractor. However, post the appointment of

contractor and finalization of cost the total consultancy Fees shall be calculated by

multiplying the Quoted Percentage of the bidder with Approved rates for the entire project.

i.e., Actual payment shall be calculated based on pro- rata basis (Estimated/ Final project

cost) x (% rate quoted by the consultant)

• The retainer advance shall be recovered from the subsequent payments @ 10% from each

of the subsequent bills until the same is recovered.

15. PROFORMA OF PERFORMANCE SECURITY (BANK GUARANTEE)

1 In consideration of you, Bhavnagar Municipal Corporation, having its office at

*****, (hereinafter referred to as the “BMC or Authority”, which expression

shall unless it be repugnant to the subject or context thereof include its,

successors and assigns) having agreed to receive the bid of ………………. and having

its registered office at .........................] (hereinafter referred to as the “Bidder”

which expression shall unless it be repugnant to the subject or context thereof

include its/their executors, administrators, successors and assigns), for the

implementation of project “Appointment of Consultant for providing Master

Planning, Comprehensive Architectural and Project Management Consultancy

Services for Vegetables Market with Shopping Complex of Bhavnagar Municipal

Corporation at Bhavnagar, Gujarat, India” (hereinafter referred to as the “Project”)

pursuant to the Request for Proposal document dated (“RFP”) issued in

respect of the Project and other related documents including agreement

(hereinafter collectively referred to as “Bidding Documents”), we (Name of

the Bank) having our registered office at.......................... and one of its branches

at …………………… (hereinafter referred to as the “Bank”), at the request of the

Bidder, do hereby in terms of Clause 5.18 of the RFP, absolutely,

irrevocably, unconditionally and without reservation guarantee the due and

faithful fulfillment and compliance of the terms and conditions of the

Bidding Documents (including the RFP) by the said Bidder and unconditionally

and irrevocably undertake to pay forthwith to Authority an amount of ………..

(Rupees lakhs only) (hereinafter referred to as the “Guarantee”) as our

primary obligation without any demur, reservation, recourse, contest or protest

and without reference to the Bidder if the Bidder shall fail to fulfill or comply

with all or any of the terms and conditions contained in the said Bidding

2 Any such written demand made by Authority stating that the Bidder is in default

of the due and faithful fulfillment and compliance with the terms and conditions

contained in the Bidding Documents shall be final, conclusive and binding on the

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and

payable under this Guarantee without any demur, reservation, recourse, contest

or protest and without any reference to the Bidder or any other person and

irrespective of whether the claim of Authority is disputed by the Bidder or not,

merely on the first demand from Authority stating that the amount claimed is due

to Authority by reason of failure of the Bidder to fulfill and comply with the terms

and conditions contained in the Bidding Documents. Any such demand made on

the Bank shall be conclusive as regards amount due and payable by the Bank

under this Guarantee. However, our liability under this Guarantee shall be

restricted to an amount not exceeding ………. (Rupees only). Any payments

made hereunder shall be free and clear of, and without deductions for or on

account of taxes, levies imposts, duties, charges, fees, deductions, or withholding

of any nature whatsoever and by whomsoever imposed and where any

withholding on a payments is required by law, the Bank shall comply with such

withholding obligations and shall pay such additional amount in respect of such

payment such that AUTHORITY receives full amount due hereunder as if no such

withholding occurred.

4. This Guarantee shall be irrevocable and remain in full force for a period of

180 (one hundred and eighty days) from the Bid Due Date (as defined in the RFP)

inclusive of a claim period of 60 (sixty) days or for such extended period as

required by the Bidding Documents, and agreed to by the Bank, and shall

continue to be enforceable till all amounts under this Guarantee have been paid.

5. We, the Bank, further agree that Authority shall be the sole judge to decide as to

whether the Bidder is in default of due and faithful fulfillment and compliance with

the terms and conditions contained in the Bidding Documents, and the decision of

Authority that the Bidder is in default as aforesaid shall be final and binding on us,

notwithstanding any differences between Authority and the Bidder or any dispute

pending before any court, tribunal, arbitrator or any other authority.

6. The Guarantee shall not be affected by any change in the constitution or winding

up of the Bidder or the Bank or any absorption, merger or amalgamation of the

Bidder or the Bank with any other person.

7. In order to give full effect to this Guarantee, Authority shall be entitled to treat the

Bank as the principal debtor. Authority shall have the fullest liberty without

affecting in any way the liability of the Bank under this Guarantee from time to

time to vary any of the terms and conditions contained in the said Bidding

Documents or to extend time for submission of the Bid or the Bid Validity Period

or the period for conveying acceptance of letter of award by the Bidder or the

period for fulfillment and compliance with all or any of the terms and conditions

contained in the said Bidding Documents by the said Bidder or to postpone for any

time and from time to time any of the powers exercisable by it against the said

Bidder and either to enforce or forbear from enforcing any of the terms and

conditions contained in the said Bidding Documents or the securities available to

Authority, and the Bank shall not be released from its liability under these presents

by any exercise by Authority of the liberty with reference to the matters aforesaid

or by reason of time being given to the said Bidder or any other forbearance, act

or omission on the part of Authority or any indulgence by Authority to the said

Bidder or by any change in the constitution of Authority or its absorption, merger

or amalgamation with any other person or any other matter or thing whatsoever

which under the law relating to sureties would but for this provision have the

effect of releasing the Bank from its such liability.

8. Any notice by way of request, demand or otherwise hereunder shall be sufficiently

given or made if addressed to the Bank and sent by courier or by registered mail

to the Bank at the address set forth herein.

9. We undertake to make the payment on receipt of your notice of claim on us

addressed to [name of Bank along with branch address] and delivered at our

above branch which shall be deemed to have been duly authorized to receive the

said notice of claim.

10. It shall not be necessary for Authority to proceed against the said Bidder before

proceeding against the Bank and the Guarantee herein contained shall be

enforceable against the Bank, notwithstanding any other security which Authority

may have obtained from the said Bidder or any other person and which shall, at

the time when proceedings are taken against the Bank hereunder, be outstanding

11. We, the Bank, further undertake not to revoke this Guarantee during its currency

except with the previous express consent of Authority in writing.

12. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, the undersigned is duly authorized and has full

power to execute this Guarantee for and on behalf of the Bank.

13. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted

to ........... (Rupees Three lakhs only). The Bank shall be liable to pay the said

amount or any part thereof only if Authority serves a written claim on the Bank in

accordance with paragraph 9 hereof, on or before [*** (indicate date falling

days after the Bid Due Date)].

14. Authority may assign this Guarantee to any person and in such case,

Authority shall inform the Bank in writing. This Guarantee shall not be assigned

or transferred by the Bank.

15. This Guarantee shall be governed by and construed in accordance with the laws of

India and shall be subject to the exclusive jurisdiction of the High Court of

Signed and delivered by. Bank

By the hand of Mr. /Ms..........................Its and authorised official

(Signature of the Authorised Signatory) (Official Seal)

││ AFFIDAVIT ││

(To be contained in Envelope A) (On Non-Judicial Stamp of Rs.300)

I/we who is/are ___________(status in the

firm/company) and competent for submission of the affidavit on behalf of M/S____

(contractor) do solemnly affirm an oath and state that: I/we are fully satisfied for the correctness of the

certificates/records submitted in support of the following information in bid documents which are being

submitted in response to notice inviting e-tender No. for___________

(name of work) dated issued by the ________ (name of the ULB).

I/we are fully responsible for the correctness of following self-certified information/ documents

and certificates:

1. That the self-certified information given in the bid document is fully true and authentic.

a) Copy of deposit receipt as earnest money, cost of bid document and other relevant documents

provided by the Bank are authentic.

b) Information regarding financial qualification and annual turn-over is correct.

c) Information regarding various physical qualifications is correct.

3. No close relative of the undersigned and our firm/company is working in the department.

following close relatives are working in the department:

Name Post Present Posting

4. In response to the tender Reference No: I as an owner/ Partner/ Director of

<<Name of Bidder>>, I/We hereby declare that <<Name of Bidder>>, is having unblemished past

record and was not declared ineligible for corrupt and fraudulent practices and/ or blacklisted either

indefinitely or for a particular period of time by any State Government/ Central Government/ Semi

Government/ PSU/ Municipal agencies in India.

Signature with Seal of the Deponent (bidder)

I/ We, above deponent do hereby certify that the facts mentioned in above

paras 1 to 4 are correct to the best of my knowledge and belief.

Verified today ( dated) at (place).

Signature with Seal of the Deponent (bidder)

POWER POINT PRESENTATION FORMAT

1. Introduction

2. Existing condition

5. Concept plan

7. Landscape plan

9. Building plans

10. Project Cost Estimate

11. Walkthrough Video

The above list is indicative in nature and the presentation minimum shall cover above

mentioned points. Bidder can make their comprehensive presentation detailed and

exhaustive by considering more point.

Vegetable market with Sopping Complex near Gangajaliya Talav – Area (10544.78 Sq.mt)

FORM OF AGREEMENT

This agreement, made on the day of between (name and address of

Employer) (hereinafter called “the Employer) and (name and

address of contractor) hereinafter called "the Contractor" of the other part.

Whereas the Employer is desirous that the Contractor execute

(name and identification number of Contract) (hereinafter called "the Works") and the

Employer has accepted the Bid by the Contractor for the execution and completion of such

Works and the remedying of any defects therein, at a cost of Rs.

NOW THIS AGREEMENT WITNESSED as

1. In this Agreement, words and expression shall have the same meanings as are respectively

assigned to them in the conditions of contract hereinafter referred' to and they shall be

deemed to form and be read and construed as part of this Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and

complete the Works and remedy any defects therein in conformity in all aspects with the

provisions of the contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execution

and completion of the Works and the remedying the defects wherein Contract Price or such

other sum as may become payable under the provisions of the Contract at the times and in the

manner prescribed by the Contract.

4. The following documents shall be deemed to form and be ready and construed as part

of this Agreement viz.

i. Letter of Acceptance

ii. Contractor's Bid

iii. Condition of Contract: General and Special

iv. Contract Data

vii. Bill of Quantities and

viii. Any other documents listed in the Contract Data as forming part of the Contract.

In witnessed whereof the parties there to have caused this Agreement to be executed the day

and year first before written. The Common Seal of was hereunto affixed in the

Signed, Sealed and Delivered by the said in the presence of:

Binding Signature of Employer …………………………… Binding Signature of Contractor …………………