Escorting, Operation & troubleshooting of AC plants in AC coaches for two years

Financial Standing: The Bidders will be qualified only if they have minimum financial capabilities as below - T1- Financial Turnover: The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year upto the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered. The balance sheet and all other financial documents attested/certified by CAs to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, failing which the offer is likely to be rejected without any further reference." (Authority letter no .: CE/G/Arb& Cont. Mgt./Tender Circular/Pt.1/317 dated 11.03.2025 issued by CE/works)

T2-Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/ member of the Joint Venture / Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids. The balance sheet and all other financial documents attested/certified by CAs to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, failing which the offer is likely to be rejected without any further reference."(Authority letter no .: CE/G/Arb& Cont. Mgt./Tender Circular/Pt.1/317 dated 11.03.2025 issued by CE/works)

Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a 1.1.1 Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids. The Balance sheet and all other financial documents attested/certified by CAs to substantiate fulfillment of Financial Eligibility Criteria should be with UDIN, failing which the offer is likely to be rejected without any further reference. (CE(Works)/SER letter no CE/G/Arb&Cont Mgt./Tender Circular/Pt.I/317 dt. 11.03.2025)

Evaluation of Financial Bid: The financial proposal shall be evaluated to determine the lowest bidder. In case. the evaluated financial offers of two or more technically qualified bidders are Lowest and same. then the Bid of the bidder who is technically more sound (having scored higher marks in evaluation of technical bid as per clause 2.6.1.3) shall be considered as the lowest. If the marks in the evaluation of technical bids of the lowest bidders are also found to be equal, then the bid of the bidder with the higher cumulative annual financial turnover over the last three years and the current financial year shall be considered as the lowest.

Definition of similar nature of Work: Tenderer must have previous experience in (i) "Escorting, operation and trouble shooting of RMPU in Coaches". OR (ii) " Annual/Comprehensive Maintenance contract of RMPU along with its control Panels of AC Coaches running over Indian Railways" OR (III) " Supply, installation /Erection, commissioning and/or Operation & maintenance Contract of AC Package Units (Centralized, cassette, Multi-v )/Chiller plants of Air conditioning or Refrigeration system in Central Government department/State Government or their Public Sector Undertakings" In addition to any of the above, successful tenderer should have valid Electrical Contractor license, issued by any State authority,

The tenderer must have a valid Electrical Contractor license issued by any State authority

The tenderer must have a valid Electrical Supervisor license issued by any State authority

Work Experience The bidder should have satisfactorily completed in the last three previous financial years and the current financial year upto the date of opening of the tender, one similar single service contract** for a minimum of 35% of advertised value of the bid. *Completed service contract includes on-going service contract subject to payment of bills amounting to at least 35% of the advertised value of the bid. ** Similar service contract means any contract that is so specified by the competent authority. Work experience certificate from private individual shall not be accepted. Certificate from public listed company/private company/Trusts having annual turnover of Rs 500 crore and above subject to the same being issued from their Head office by a person of the company duly enclosing his authorisation by the Management for issuing such credentials. Notes: The bidder shall submit details of work executed by them in the prescribed format along with bid for the service contracts to be considered for qualification of work experience criteria clearly indicating the nature/scope of contract, actual completion cost and actual date of completion for such contract.

Evaluation of Technical Bid: The bidder shall submit along with the Bid document, documents in support of their claim to fulfill the minimum eligibility criteria as mentioned in the bid. In two packet system of bidding, each bidder shall be assigned score for their technical bid. The score of technical bid should be more than or equal to minimum qualifying marks as mentioned in bid document. The system of assigning score shall be as per the bid document.

Each page of the copy of documents/certificates in support of credentials, submitted by the bidder, shall be self-attested by the bidder or authorized 2.1.1 representative of the bidding firm. Self-attestation shall include signature, stamp and date (on each page). Only, those documents will be considered for evaluating bid, which are duly self-attested as above.

The bidders shall be required to submit an undertaking certifying the truthfulness of all documents submitted/uploaded along with the tender(attached as Mandatory document under Document tab). This shall be mandatory for all the bidders. In case of failure of the bidder to submit the 2.1.2 undertaking, their offer shall be summarily rejected. (Authority RB's letter no: 2017/EnHM/25/11 dated 01.07.2020). In this regard, format given in Annexure-XVIII, should be filled by the tenderer mandatorily otherwise their offer shall be summarily rejected.

Employment/ Partnership etc. of Retired Railway Employee : Bids without the information above referred to or a statement to the effect that no such retired Manager or retired Gazetted Officer is so associated with the Bidder, as the case may be, shall be rejected. Bidder should give a declaration as per clause no 2.5.1 of GCC for Service and as per attached document. Mandatory document ANNEXURE II attached as per format.

Partnership Deeds, Power of Attorney Etc. :The bidder shall clearly specify whether the bid is submitted on her own or on behalf of a partnership concern. If the bid is submitted on behalf of a partnership concern, she should submit the certified copy of partnership deed along with the tender and authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender documents, the tender will be treated as having been submitted by individual signing the tender documents. The Railway will not be bound by any power of attorney granted by the bidder or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

The system of assigning score shall be as per Annexure "I" of the Bid document (attached as Mandatory document under Document tab) . Bidders who's score shall be 60 or above shall be qualified for consideration of their financial bids. Bidders who do not meet the minimum qualifying score of 60 shall not be considered further for opening of their financial bids and their bids shall not be considered further for award of the tender. (Authority: Railway board's letter No 2018/EnHM/13/01 dated 29.06.2020)

Number of years in operations: Company establishment certificate and company's work order copy/agreement copy/completion certificate etc. as proof of operation. Years shall be counted from the date of agreement of the work. (As per Annexure I)]

Size of Workforce: The Bidder must have a minimum number of personnel (as defined by Railway administration) on the organisation's pay roll. EPFO challan/bank account statement in support of available manpower (duly submitted to EPFO) in respect of the previous four quarters preceding the date of opening of Bid should be submitted in support of their qualification. [The Bidder must have a minimum 46 number of personnel (Without leave reserve and rest keeper) on the organization's pay roll (As per Annexure I)].

Micro and Small Enterprises (MSME) registered with DistrictIndustries Commission, Khadi and Village Industries Board, CoirBoard, National Small Industries Corporation Directorate of Handicraft and Handloom. Any other body Specified by Ministry of MSME are exempted for payment of cost of tender document & Earnest Money deposit. Documentary evidence / certificates in this regard should be uploaded for such exemption. Authority: As per Railway Boards letter no 2016/CE-I/CT/3/MSME, dt. 29-08-2016. FORMAT FOR EXEMPTION OF COST OF TENDER DOCUMENT & EARNEST MONEY DEPOSIT I / We am / are Micro and small enterprise registered from................................................................. (Body approved by Ministry of MSME) with registration No. ....................and terminal validity up to............................... for similar service contracts.Certificate in this regard should be attached.

No exemption will be given to the Co-operative Societies in regards to payment of cost of tender document and Earnest Money Deposit (EMD)

Performance Guarantee at a rate of 5% of the contractual value shall be deposited by the successful bidder. The successful bidder shall have to submit a Performance Guarantee (PG) valuing 5% of the contract value in four separate parts of 1.25% each of the contract value, within 30 (thirty) days from the date of issue of Letter of Acceptance (LoA). Extension of time for submission of PG beyond 30 (thirty) days and up to the date of submission of PG from the date of issue of LOA may be given by the authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 days, i.e. from 31 "day after the date of issue of LOA. In case the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA, a notice shall be served to the contractor to deposit the PG immediately however not exceeding 90 days from the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contract or shall be debarred from participating in re-tender for that work. Incase 60 till day is a bank holiday or office closure next working day should be considered as the last day for submission of the PGs. Decision of Authority competent to sign the Contract Agreement would be final in case of any dispute.

The successful bidder shall submit the Performance Guarantees (PG) in any of the following forms, amounting to 5% of the contract value-(a)A deposit of cash;(b)Irrevocable Bank Guarantee; (c)Government Securities including State Loan Bonds at 5% below the market value;(d)Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks;(e)Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks;(f)A Deposit in the Post Office Saving Bank;(g)A Deposit in the National Savings Certificates; (h)Twelve years National Defence Certificates;(i)Ten years Defence Deposits;(j)National Defence Bonds and(k)Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of FA&CAO (free from any encumbrance) may be accepted.(l)Online BG through SFMS (Structured Financial Messaging system) with IFSC code - SBIN000RAIL, IFSC Type - BRANCH, Bank Name - STATE BANK OF INDIA, City Name -NAVI MUMBAI, Address - SECTOR -11, CBD BELAPUR, NAVI MUMBAI, District - NAVI MUMBAI, STATE - MAHARASTRA, BG Enabled - YES

Tenderer must have valid PF code number. Tenderer should upload document with respect to valid PF code number . Bill will be cleared only after verification of PF challan paid for previous month among all other statutory dues by the contractor/establishment

Tenderers are required to upload copy of Permanent Account Number & GST.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

GST will be paid to the firm's at the time of billing, subjected to firm's production of sufficient documentary evidences in support of same. NOTE: %of GST as applicable during the period of execution.

Price Variation Clause is not applicable.

Variations in Quantities During Execution of Service Contracts The proceduredetailed below shall be adopted for dealing with variations in quantities duringexecution of service contracts1. Individual NS items in contracts shall beoperated with variation of plus or minus 25% and payment would be made asper the agreement rate. For this, no finance concurrence would be required. 2.In case an increase in quantity of an individual item by more than 25% of theagreement quantity is considered unavoidable, the same shall be got executedby floating a fresh tender. If floating a fresh tender for operating that item isconsidered not practicable, quantity of that item may be operated in excess of125% of the agreement quantity subject to the following conditions: (a)Operation of an item by more than 125% of the agreement quantity needs theapproval of an officer of the rank not less than S.A. Grade; (i) Quantitiesoperated in excess of 125% but upto 140% of the agreement quantity of theconcerned item, shall be paid at 98% of the rate awarded for that item in thatparticular tender; (ii) Quantities operated in excess of 140% but upto 150% ofthe agreement quantity of the concerned item shall be paid at 96% of the rateawarded for that item in that particular tender; (iii) Variation in quantities ofindividual items beyond 150% will be prohibited and would be permitted only inexceptional unavoidable circumstances with the concurrence of associatefinance and shall be paid at 96% of the rate awarded for that item in thatparticular tender. (b) The variation in quantities as per the above formula willapply only to the Individual items of the contract and not on the overall contractvalue. (c) Execution of quantities beyond 150% of the overall agreement valueshould not be permitted and, if found necessary, should be only through freshtenders or by negotiating with existing contractor, with prior personalconcurrence of FA&CAO I FA&CAO(C) and approval of General Manager. 3.In cases where decrease is involved during execution of contract -(a) Thecontract signing authority can decrease the items upto 25% of individual itemwithout finance concurrence.(b) For decrease beyond 25% for individual itemsor 25% of contract agreement value, the approval of an officer not less thanrank of S.A. Grade may be taken, after obtaining 'No Claim Certificate' fromthe contractor and with finance concurrence, giving detailed reasons for eachsuch decrease in the quantities. (c) It should be certified that the workproposed to be reduced will not be required in the same work. However abovecondition will be as per latest GCC or amendments.

4. The limit for varying quantities for minor value items shall be 100% (asagainst 25% prescribed for other items). A minor value item for this purpose isdefined as an item whose original agreement value is less than 1 %of the totaloriginal agreement value. 5. As far as SOR items are concerned, the limit of25% would apply to the value of SOR schedule as a whole and not onindividual SOR items. However, in case of NS items, the limit of 25% wouldapply on the individual items irrespective of the manner of quoting the rate(single percentage rate or individual item rate). 6. For the tenders accepted atZonal Railways level, variations in the quantities will be approved by theauthority in whose powers revised value of the agreement lies. 7. For tendersaccepted by General Manager, variations upto 125% of the original agreementvalue may be accepted by General Manager. 8. The aspect of vitiation oftender with respect to variation in quantities should be checked and avoided.In case of vitiation of the tender (both for increase as well as decrease of valueof contract agreement, the vitiation shall be on the contractor's account(payment shall be restricted to the lowest calculated value of all valid offers).

The rate quoted by the tenderer should be inclusive of all Taxes, labourcharges etc., as applicable and all other charges liveable by the Govt. fromtime to time. Tenderers will ensure that full benefit of Input Tax Credit (ITC)likely to be availed by them is duly considered while quoting rates and ITC ofGST if any shall be passed on to the Railway.

The contract is governed by conditions given in tender document (NIT),technical specification, scope of work, special condition, IR General Conditionof contract for Services and other documents attached with the tender.Contentof the IR General Conditions of Contract for services may be downloaded fromRailway Board's website www.indianrailways.gov.in/railwayboard. In case ofany contradiction/conflict between special conditions and GCC of Service,Special Conditions shall prevail.

Every effort has been made by the Railways to cover all the servicerequirements for executing the work. These items might have either beencovered explicitly or implicitly in the specification, scope of work and othertender schedules, the tenderer shall however, provide free of cost all suchitems that may be required for proper execution and performance of theservices carried out by them whether they are mentioned explicitly or implicitlyin the specification or not. No extra claim what so ever will be entertained bythe Railways for such items provided by the contractor for proper execution orfor ensuring satisfactory performance of the services provided by them underthis contract.

General Condition of Contract for Services January, 2018 with up-to- date correction slip will be applicable in this contract.

Right of Railway to Deal with Tenders: The Railway reserves the right of not toinvite tenders for any of Railway work or works or to invite open or limitedtenders and when tenders are called to accept a tender in whole or in part orreject any tender or all tenders without assigning reasons for any such action.

1.Rights of the Railway to deal with Tender: The authority for the acceptanceof the tender will rest with the Railway. It shall not be obligatory on the saidauthority to accept the lowest tender or any other tender, and tenderer(s) shallneither demand any explanation for the cause of rejection of his/ their tendernor the Railway to assign reasons for declining to consider or reject anyparticular tender or tenders. 2.If the tenderer(s) deliberately gives / give wronginformation in his / their tender or creates / create circumstances for theacceptance of his / their tender, the Railway reserves the right to reject suchtender at any stage. 3.If the tenderer(s) expire(s) after the submission of his /their tender or after the acceptance of his / their offer, the Railway shall deemsuch tender cancelled. If a partner of a firm expires after the submission oftheir tender or after the acceptance of their tender, the Railway shall deemsuch tender as cancelled, unless the firm retains its character.

For settlements of disputes, Arbitration and Conciliation Act 1996 andprovision made in relevant clauses of General Condition of Contract forServices January, 2018 with up-to-date correction slip will be binding

All these conditions and specifications should carefully be studied by thetenderer / tenderers before submitting his/their tender. He/they should inhis/their own interest be well acquainted with the site of work.

Provisions of Make in India Policy 2017 issued by Govt. of India, as amended from time to time, shall be followed for consideration of tenders.

Date of inviting tender shall be the date of publishing tender notice on IREPSwebsite if tender is published on website or the date of publication innewspaper in case tender is not published on website.

Omissions & Discrepancies: Should a tenderer find discrepancies in oromissions from the drawings or any of the Tender Forms or should he be indoubt as to their meaning, he should at once notify the authority invitingtenders. The tender inviting authority may, if deemed necessary, clarify thesame to all tenderers. It shall be understood that every endeavour has beenmade to avoid any error which can materially affect the basis of tender andsuccessful tenderer shall take upon himself and provide for the risk of anyerror which may subsequently be discovered and shall make no subsequentclaim on account thereof.

Provisions of Contract Labour (Regulation and Abolition) Act, 1970, Provisions of Employees Provident Fund and Miscellaneous Provisions Act with its latest amendement and correction slips shall be binding to the tenderer.

Strict implementation of labour lawProvision for Employee and contract labour in all units under MInistry of Railways.

Care in Submission of Tenders: (a) (i)Before submitting a tender, the tendererwill be deemed to have satisfied himself by actual inspection of the site andlocality of the works, that all conditions liable to be encountered during theexecution of the works are taken into account and that the rates he enters inthe tender forms are adequate and all inclusive to accord with the provisions inClause-37 of the Standard General Conditions of Contract for the completionof works to the entire satisfaction of the Engineer. (a)(ii)Tenderers will examinethe various provisions of The Central Goods and Services Tax Act,2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ UnionTerritory Goods and Services Tax Act, 2017(UTGST)/ respective state's StateGoods and Services Tax Act (SGST) also, as notified by Central/State Govt.&as amended from time to time and applicable taxes before bidding. Tendererswill ensure that full benefit of Input Tax Credit (ITC) likely to be availed by themis duly considered while quoting rates. (a)(iii)The successful tenderer who isliable to be registered under CGST/IGST/UTGST/SGST Act shall submitGSTIN along with other details required under CGST/IGST/UTGST/SGST Actto railway immediately after the award of contract, without which no paymentshall be released to the Contractor. The Contractor shall be responsible fordeposition of applicable GST to the concerned authority. (a)(iv)Incase thesuccessful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their billsunder reverse charge mechanism (RCM) and deposit the same to theconcerned authority. (b)When work is tendered for by a firm or company, thetender shall be signed by the individual legally authorized to enter intocommitments on their behalf. (c)The Railway will not be bound by any powerof attorney granted by the tenderer or by changes in the composition of thefirm made subsequent to the execution of the contract. It may, however,recognize such power of attorney and changes after obtaining proper legaladvice, the cost of which will be chargeable to the Contractor.

The Contract Agreement shall be entered into by Railway only aftersubmission of valid Performance Guarantee by the Contractor. Failure to doso shall constitute a breach of the agreement affected by the acceptance ofthe tender. In such cases the Railway may determine that such tenderer hasabandoned the contract and there upon his tender and acceptance thereofshall be treated as cancelled and the Railway shall be entitled to forfeit the fullamount of the Earnest Money and other dues payable to the Contractor underthis contract. The failed Contractor shall be debarred from participating in there tender for that work. The failed contractor shall be debarred for a period of 2 years from the date of such rescindment from participating in the bid which includes delivery of balance services of failed contract. If the failed contractor is a Partnership firm, then every member/partner of such affirm shall be debarred for a period of 2 years from the date of such rescindment from participating in the bid which includes delivery of balance services of failed contract in his/her individual capacity.