TENDER DOCUMENTS FOR BIENNIAL RATE CONTRACT FOR INTEGRATED SECURITY, VIGILANCE SERVICES FOR 2375MW RE PARK AT GREAT RANN OF KUTCH FOR THE YEAR: 2026-2028. (FOR PERIOD OF TWO YEARS)

Estimated cost of Tender as per SOR Rs. 2,47,07,074.17/- (Excluding GST)

(Two crore Forty-seven lakh Seven thousand Seventy-Four

and seventeen paisa only)

Submission of EMD, Tender fee and On or before due date 30.07.2026 during office hours at

other supporting documents for Gujarat Industries Power Company Limited. P.O. Ranoli, Dist:

Technical Bid in physical form. Baroda

It is prerequisite and necessary for all prospective bidders to visit the GIPCL-Baroda

site location after downloading the tender copy from website: https://www.nprocure.com or

https://gipcl.nprocure.com or www.gipcl.com to understand the actual working conditions,

compliance related to Labour, safety etc. before submitting their offer either, failing which, any

consequential liabilities arising will be to bidder’s account.

1. Amendment / corrigendum of the tender document, forms, schedules, etc... may be done any time

by the GIPCL during the period of publication of tender in the website. The Bidders are required to

visit the website regularly till the last date & time of Bid submission.

2. GIPCL reserves the right to reject any or all the tenders without assigning any reason thereof.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

3. The Bidders are required to quote the rate strictly as per the terms and conditions mentioned in the

tender document, adhering to technical specifications as well.

4. The Bidders are required to submit their Bids online only through the website tender.nprocure.com.

5. The EMD, Tender fee & other supporting documents are to be submitted in physical form only at

the following address: -

Deputy General Manager (Security, F & S)

Gujarat Industries Power Company Limited

P.O. Ranoli-391350,

Dist: Baroda (Gujarat)

Phone Nos.: (Direct) 2234301, EPABX (0265) 2232768, 2232213,

Extn: 4301, E-Mail: [email protected]

PLEASE NOTE THAT PHYSICAL COPY OF ALL THE ABOVE DOCUMETS SHOULD REACH TO

GIPCL LATEST BY 17.30 PM ON DUE DATE OF TENDER.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named Company/GIPCL), is a

Premier Power Utility in the State of Gujarat with an installed capacity of 1184.40 MW comprising

of various conventional and renewable projects.

GIPCL commissioned its first power project; a 145 MW gas based combined cycle power plant in

1992 at Vadodara. It expanded its capacity 165 MW Naptha and gas based Combined Cycle Power

Plant at Vadodara in 1997. GIPCL has commissioned 1MWp Distributed Solar Power Projects at

two locations in Gujarat viz. at Village: Amrol, Dist.: Anand and at Village: Vastan, Taluka Mangrol,

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacity each is located at Village:

Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL has also operating its own captive

Lignite and Lime Stone Mines close to the Power Plant. The Power Plant is based on Circulating

Fluidized Bed Combustion (CFBC) technology for the Boilers, where Lignite is burnt along with

Lime Stone in the Combustor of the Boiler.

It commissioned 5 MW solar power station at SLPP in 2012. Also, GIPCL has commissioned 1 MW

Distributed Solar Power Projects at two locations in Gujarat viz. at Village: Amrol, Dist.: Anand and

at Village: Vastan, Taluka Mangrol, Dist.: Surat.

GIPCL has successfully commissioned a 2 x 40 MW Solar Project in 2017 as well as a 75 MW

Solar Power Project in 2019 at Gujarat Solar Park, Village Charanka, Dist.: Patan. GIPCL has also

successfully commissioned 112.4 MW wind farms at different location of Gujarat and a 100 MW

Solar PV project at the Raghanesda Solar Park, Gujarat.

The Company has also been allotted land for development of a 2375 MW Renewable Energy

Project at Khavda in Great Rann of Kutch, the Phase 1 of which is being commissioned shortly.

The Company intends to award Bi-Annual Rate Contract for Providing “Integrated Security,

Vigilance Services for 2375 MW RE Park at Great Rann of Kutch” for a period of Two years and

is therefore inviting open tenders online through

www.nprocure.com from experienced & resourceful contractors.

2. SCOPE OF WORK

2.1 The scope of work entails providing comprehensive security & vigilance services at the 2375 MW

RE Park located in Khavda, Great Rann of Kutch, Gujarat. The services include security operations,

vigilance, fighting, and the management of security apparatus, with a primary focus on ensuring

overall security and safety services.

2.2 The Contractor will be responsible for all functions related to security & vigilance as well as any

additional duties deemed necessary to enhance the safety and security of the site. The area of

services may increase or decrease to any extent depending on the changing requirements of the

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

2.3 The Contractor must provide 24/7 security services as directed by the GIPCL (Gujarat Industries

Power Company Limited) officials. In the event of any shortage in the number of security guards, it

is the Contractor’s responsibility to promptly replenish the required security personnel, ensuring that

no site or post is left unattended at any time. The Contractor acknowledges that the total number of

security staff may vary based on different factors, and they will be required to adjust the manpower

accordingly, as directed by GIPCL management with a 24-hour notice.

2.4 The Contractor must quote for both the minimum and maximum number of security personnel they

can provide on demand within 24 hours, ensuring they can meet GIPCL’s security needs as required.

2.5 Please refer the detailed scope of work given in Section D. -

(a) The bid submitted by the bidder not covering the total scope of work and services as detailed

out in the tender document shall be liable for rejection.

(b) Quantum of job mentioned against all items in the price bid are indicative only & may vary

as per site requirement & not to be construed as maximum or guaranteed quantity. The quantities

shown in the price bid are approximate quantities for the contract period and they may vary as per

job requirements.

(c) All the miscellaneous activities pertaining to specific work to be executed for satisfactory

performance is in the scope of contractor in his quoted rates.

3.1 The day to day inspection for the work regarding Security, Vigilance services shall be done by the

GIPCL's Authorized Officer at site.

3.2 The Bidder's representative will visit to the GIPCL's premises every day to check the performance of

Security, Vigilance.

3.3 The Bidder's senior Executive shall visit periodically to the GIPCL premises and note down the

problems reported by the GIPCL’s Authorized Officer and resolve the same within stipulated time.

4.1 It is perquisite and necessary for all interested Bidders to visit the Site/plant after downloading the

tender copy to understand the actual working conditions, compliance related to labour, safety etc.

before submitting their offer. Failing which, any consequential liabilities arising will be to Bidder’s

account. The Bidders shall examine the Site of work and its surroundings at his own responsibility.

The Bidders shall collect information that may be necessary for preparing the bid and entering into

a contract. All costs and liabilities arising out of the Site visit shall be at Bidder’s account.

4.2 The Bidder is deemed to have examined and understood the tender document, obtained his own

information in all matters whatsoever that might affect the carrying out the works expressly

mentioned or works which may have to be carried out to fulfil his contractual obligation within the

scheduled rates and to have satisfied himself to the sufficiency for his offer.

4.3 The submission of tender by a Bidder implies that he has visited the Site and read these instructions,

conditions of the contract etc. and has himself aware of the scope, nature of works & specifications

of the works to be done, General & Special Terms and Condition. GIPCL will not, therefore after

acceptance of Bidder’s rate, pay any extra charges for any other reason in case the Bidder is found

later on to have misjudged the Site conditions.

4.4 Any error in description or quantity or omission in the contract document shall not vitiate the contract

or release the Bidder from executing the work comprised in the contract according to scope of works,

magnitude of the works, requirement of materials, equipment, tools& tackles, workforce, etc. Bidder

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

has to complete the work in accordance with the contract documents irrespective of any defects,

omissions or errors that may be found in the contract documents.

4.5 BIDDER shall inspect the Site, examine and obtain all information required and satisfy himself

regarding matters such as access to Site, communication, transport, working condition including

constraint of work place, confined area, quantum of dusting, running equipment, importance of work,

round the clock working conditions, safety requirements, associated risks, right of way, high flood

level in River, flow of water during monsoon/dry season in the River/Nallah, the type and number of

equipment and facilities required for the satisfactory completion of work, the quantity of various items

of the work, the availability of manpower at Site, availability and rates of material, local working

conditions, uncertainties of weather, obstructions and hindrances that may arise, etc which may

affect the work or cost thereof, before submission of his Bid. Ignorance of Site conditions shall not

be accepted by GIPCL as basis for any claim for compensation. The submission of a Bid by the

Bidder will be construed as evidence that such an examination was made. Any later claims / disputes

in regard to rates quoted shall not be entertained or considered by the GIPCL.

4.6 The rates quoted by Bidder shall be based on his own knowledge and judgment of the conditions

and hazards involved and shall not be based on any representations of the employee(s) of the

5. ELIGIBILITY CRITERIA

The following criteria shall be adopted for qualifying the Bidders for further proceeding.

5.1 Bidder should possess minimum Three years of experience during last five years in similar nature

job in Power plants / Renewable Parks. The Bidder should have provided satisfactory services for at

least one year in a Renewable Park, preferably in Bhuj District. Bidder shall submit necessary

evidence for the same like attested copies of work orders /work completion certificates from clients

where the work was completed. The work completion certificate shall comprise of Order value &

Executed value. Bidders should have executed the work directly. The work executed as a sub-Bidder

or subletting agency shall not be taken in to consideration.

5.2 Bidder should produce evidence of having experience of successfully completed similar works as

defined hereunder during last five years ending on last day of the month previous to the one in which

tender is invited, satisfactory progress of ongoing works etc. secured from clients along with self-

attested copies of documentary evidence preferably photo copies of work experience. The

experience should be either of the following:

One similar completed/executed work each costing not less than the amount equal to Rs. 1.48 crore.

Two similar completed/executed works each costing not less than the amount equal to Rs. 99 Lacs.

Three similar completed/executed works each costing not less than the amount equal to Rs. 74 Lacs.

Bidder should specifically mention fulfilling of above criteria in his offer along with details of work orders &

work completion/execution certificates issued by clients.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

5.3 Tender fee: The Tender Fee of Rs. 2950.00/- Rupees Two thousand Nine Hundred and Fifty only)

shall be accompanied in form of RTGS.

5.4 EMD: The EMD of Rs 1,86,000/- (Rupees One Lakh Eighty-six Thousand only) shall be accompanied

in the form of DD/RTGS or Bank Guarantee given by Bank as described in subsequent clause no.

5.5 Bidder should have separate Employees Provident Fund code number towards registration of firm

with RPF commissioner.

5.6 Attested copies of relevant documents duly signed & sealed on each & every page shall be

submitted. GIPCL may verify the documents, experience certificates issued by concern authority.

After opening of technical Bid, if any required attested documents are found missing in the Technical

Bid submitted by the Bidder, the tender inviting authority may inform to that Bidder by E-mail to

submit the missing required documents within stipulated time limit. If Bidder/Bidders fail to submit

them within stipulated time, their Bid will be declared technically disqualified and no further

correspondence will be entertained.

5.7 Bidder should have average annual turnover of Rs.74 lacs (calculated to be 30% of the estimated

annualized contract value) for each of last three financial. Year FY 2024-25, 2023-24, 2022-23

Bidder shall furnish annual audited financial statement duly certified by a qualified Chartered

Accountant for the last three financial years to demonstrate the financial healthiness of the company.

The Balance Sheet and Profit & Loss Account must be in the name of the company. Any type of

MOU for this purpose will not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which does not require audit, the Bidder

shall submit the turnover certificate from a Chartered Accountant.

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN), & GST registration

number. Copies of the same shall be submitted.

5.9 The net worth of the Bidder should be positive as evidenced from audited accounts of last financial

5.10 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/Bidder shall be considered unless otherwise

specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered / Stopped or banned

from dealing in the past by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of

Gujarat supported companies / undertakings / organizations, Bid of that party may be liable to be

rejected. Bidder agrees and undertakes to accept decision of GIPCL in this regard as final and

binding on the Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Bidder shall have to submit “Declaration for Contractual Litigations” as amended

in Annexure / Form attached.

The Bidder should have minimum 70 Civilian Guards working under their payroll. A proof in this

regard should be produced, along with technical bid. Before awarding the contract, it will be ensured

that the agency is having the capacity to post required Civilian Guards & ex-servicemen for security

duties. Work Order & performance certificates from 3 different clients where more than 80 Civilian

Guards been provided should be furnished.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of Safety Laws and

Regulations” as amended in Annexure / Form attached.

 If any Major Violation of any safety law(s) / Rule(s) is / are found during the preceding Three

(3) years, Bid of that party will be liable to be rejected. Bidder agrees and undertakes to

accept decision of GIPCL in this regard as final and binding on the Bidder without any demur

and that no further correspondence shall be done in this regard at any stage.

 If any of the details submitted in the prescribed Annexure / Form to the Bid is/are found to

be false, incorrect at any time in future, then the Contract awarded to that Bidder / Bidder

shall be liable to be terminated forthwith without any notice / correspondence and Bidder

agrees and undertakes to accept decision of GIPCL in this regards as final and binding on

the Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Further, Performance / Security Deposit will also be liable to be

forfeited. Any dues to GIPCL from the Bidder / Bidder shall be recovered from the pending

bills or any other dues payable to the Bidder / Bidder, if any or otherwise through any other

recourse available under the Laws.

The Bidder shall submit all the evidences, documents, attested copies of work orders & work completion

certificates etc. as a proof with EMD &Tender Fee and also provide the requisite details online for meeting

the prequalification requirements. GIPCL will verify the experience, performance, capability & strength of

Bidders, independently for executing the job. GIPCL may visit the Site & consult the owner of the

industry/property where similar job is executed by the Bidder. GIPCL reserves the right to

accept/cancel/reject any/all Bids without assigning any reason thereof. The tenders of qualified

Bidder/Bidders shall only be considered for further evaluation.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the Bid exchanged by

the Bidder and the Company, shall be written in the English language. Any printed literature furnished by the

Bidder, written in another language shall be accompanied by an English translation for the purpose of

interpretation of the Bid.

7. EARNEST MONEY DEPOSIT (EMD) and TENDER FEE

7.1 An EMD of Rs.1,86,000/- (Rupees One Lakh Eighty-six Thousand only) and Non- refundable

Tender fee Rs. 2950/- shall accompany with Bid. Tender fee shall be submitted through on-line

mode only while EMD shall be submitted through RTGS / on line mode/ in the form of a crossed bank

Demand Draft in favor of Gujarat Industries Power Co. Ltd. only.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor of Gujarat

Industries Power Company Limited from any Schedule Public Sector Bank or Schedule Private

Sector Bank as per Performa of BG enclosed with this e-tender under Section-F.

Bank for EMD DD Payable at :

Bank Name- Indian Overseas Bank

Branch- Jawahar Nagar

IFSC Code- IOBA0000473

Beneficiary Name- Gujarat Industries Power Company Limited

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

Also, EMD & Tender Fee may be submitted through online payment gateway of company’s website:

www.gipcl.com (online Payment Form) as per detail provided in Section-F (Annexure-D) herein under.

7.3 In case EMD is paid in the form of BG, the same shall be valid for a period of 180 days after the due

date for submission of the bid.

7.4 The EMD of the successful Bidder will be returned after payment of Security Deposit by successful

7.5 The earnest money deposit will be refunded to the unsuccessful Bidder as soon as the tender is

finalized and after award of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees and EMD should

be submitted to GIPCL.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the Bidder (i) withdraws his tender after acceptance or (ii) withdraws his

tender before the validity date of the tender.

7.9 Schedule Of EMD & Tender Fees

EMD & Tender fee and Address for Submission:

other documents dully

signed to be submitted Deputy General Manager (Security, F & S)

in physical form on or Gujarat Industries Power Company Limited

before due date of P.O. Ranoli-391350,

closing of the tender Dist: Baroda (Gujarat)

Phone Nos.: (Direct) 2234301, EPABX (0265)

Extn: 4301, E-Mail: [email protected]

The envelope shall be clearly marked with “Tender Documents for Biennial Rate Contract for “Integrated

Security, Vigilance Services for 2375MW RE Park at Great Rann Of Kutch for the Year: 2025-2027.”

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online at the e-portal system within the dates specified in the NIT

along with the details of Tender Fee, EMD in two parts as under:

(a) Pre-qualification and Techno-commercial Bid without price.

(a) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with Techno commercial

deviations, if any, shall accompany the bid. The following Information shall be provided in the

techno commercial bid:

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

i. Qualification and experience of Site in-charge. (If applicable)

ii. Schedule of deviation (Annexure-G) Technical as well as commercial, if any.

iii. Qualification & experience of Field Supervisors/Field Officers.

The following supporting documents shall also be submitted along with EMD & Tender Fee in

(i) The tender documents duly signed in all pages without price bid along with techno-

commercial deviations, if any.

(ii) Proof of experience meeting the minimum eligibility criteria as mentioned in tender

(iii) Performance certificate issued by clients.

(iv) Previous work order copies.

(v) Details of present work order (if any)

(vi) Turn over for the last three years, audited annual accounts/financial statements i.e.

profit and loss account and balance sheet duly certified by a practicing CA will be

(vii) P.F Number and Allotment Letter.

(viii) PAN Number.

(ix) Goods & Service tax registration number/certificate copy.

(x) e-Auction USER ID generated on nProcure website https://eauction.nprocure.com.

1. Price Bid shall be submitted only in soft form through e- portal system.

Note: Estimate includes cost of all manpower, supervision, equipments, vehicles,

consumables, tools & tackles, transportation, Safety statutory compliance,

mobilization etc.

2. Goods & Service tax shall be paid extra at actual as per prevailing rates as declared by

Central Government on submission of documentary evidence.

3. Bidder shall have to quote the rates in the form of %age. i.e. “At Estimated Value

OR ______%age above the estimated value.” Negative %age will not be

4. The quantities shown in the price Bid are approximate for the contract period and may

vary as per job requirement.

5. The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of business of

the person or persons submitting the Bid and must be signed and sealed by the Bidder

with his usual signature. The name of all persons signing the documents shall also be

typed or printed below the signature on each page.

(ii) Bid by a consortium/joint deed of undertaking of company/partnership firm must be

furnished with full names of all partners and be signed with the partnership name, followed

by the signature and designation of one of the authorized partners or other authorized

representative(s). A certified copy of the power of attorney authorizing such partner or

representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e. by the President/Managing Director/Secretary or other person

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

or persons authorized to Bid on behalf of such Corporation/Company. A certified copy of

the board resolution/power of attorney authorizing such partner or representative shall

also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the firm.

(v) Erasures or other changes in the Bid Documents shall be initialled by the person signing

(vi) Bids not conforming to the above requirements of signing shall be disqualified

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of Bids and the

expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the bid and till official

intimation of award/rejection made by the Company to the Bidders.

b. While the Bids are under consideration, Bidders and / or their representative or other interested

parties are advised to refrain from contacting by any means, the Company. The Officer in-charge, if

necessary, will obtain clarifications on the Bids by requesting for such information from any or all the

Bidders, in writing as may be necessary. The Bidder will not be permitted to change the price or

substance of the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and eighty (180) calendar

days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications shall constitute an

agreement that the Bidder shall have no cause of action or claim, against the Company for rejection

of his Bid. The Company shall always be at liberty to reject or accept any Bid or Bids at his sole

discretion and any action will not be called into question and the Bidder shall have no claim in that

regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case may be, in presence

of Bidder's representatives whenever such a procedure has been specified. Otherwise the tender

will be opened by the authorized officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for sureties furnished by

Bidder, for authentication of documents submitted and completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price will be

corrected & will be binding to the Bidders

(b) If there is a discrepancy between the Total Bid Amount and the sum of total prices, the sum

of total prices shall prevail and the Total Bid Amount will be corrected & will be binding to the

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest evaluated Bid in

conformity with the specifications of the tender documents.\

13.2 The Technical Bids will be examined for minor matters regarding qualification of bids. Subsequent

to correspondence with the respective Bidders, the decision of Tender Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be presented to the Company

through e-mail or in a sealed envelope on or before the given date requested by the Company. If the

Technical clarifications sought by the Company do not reach the Company on or before due date,

the Bid will be rejected.

13.4 The comparison of all the Bids shall be carried out with reference to the scope of work as per the

technical specification. Any deviation/omission shall be evaluated at highest quoted price of the

deviation/omission quoted by any of the Bidder. In case a separate price (for omission) is not given

by any other Bidder, a reasonable price of the same shall be taken & the same shall be binding to

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The loading shall be

carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation confirms to all the terms,

conditions and specifications of the Bid documents without any material deviation or reservation.

13.7 For the above referred purpose, a ‘material deviation’ shall be one:

(a) Which affects in any substantial way the scope, quality or performance of the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the Bid documents,

GIPCL’s right or the Bidder’s obligations, under the contract, or

(c) Whose rectification would affect unfairly the competitive position of other Bidders presenting

substantially responsive bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding process and reject all

Bids at any time prior to award of contract, without thereby incurring any liability to the affected Bidder

or Bidders or any obligation to inform the affected Bidder or Bidders regarding the same.

14.2 Any Tender without EMD and/or Tender fee will be treated as non-responsive and shall be rejected

at the outset & no further correspondence shall be entertained regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if such Bidder has

quoted an abnormally low rate in the Bid document/price Bid.

15. AWARD OF CONTRACT

14.1 GIPCL will award the contract to that Bidder whose quotation has been determined to be substantially

responsive and evaluated as the lowest quotation in conformity with the requirements of the

specifications and documents contained herein, provided further that the Bidder is determined and

evaluated to be qualified to perform the contract satisfactorily.

14.2 The successful Bidder shall be intimated of his selection through the Letter of Intent or Letter of

Award/ Work Order which shall be sent to him through e-mail, courier, fax or registered mail.

14.3 GIPCL reserves the right to cancel/short close the contract during the contract period without

assigning any reason.

14.4 GIPCL reserves the right to split the contract quantity between vendors.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

16. CONTRACT PERIOD

16.1 The contract will be for a period of 02 years from the date of actual commencement of operation of

the contract as stated in the Work Order.

16.2 GIPCL reserves the right to extend the Contract Period up to 3 months on the same rates and terms

and conditions without any price escalation and without entering into any new contract.

16.3 The said Contract Period can be extended if mutually agreed upon by both the parties up to

one year and in such a case a revised work order shall be issued at the same rates and terms

& condition or at negotiated rates acceptable by both parties i.e. the Company & the Bidder.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the contract to any other party

18. CONTRACTOR’S OBLIGATIONS

(Please refer the detailed scope of work given in Section D for the Contractor’s obligations)

19. CLARIFICATION OF BIDDING DOCUMENTS

If a Bidder requires further information or clarification in the Bidding Documents, may notify the

Company before one week of last date of submission of online Bid, in writing or by Email at the

GIPCL's mailing address [email protected] as indicated in the 'Invitation to Bids'. The GIPCL's

response (including an explanation of the query) will be sent in writing or by E-mail to all prospective

Bidders who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict adherence to the time

schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS & SPECIFICATION

The Bidder is required to carefully examine the specifications and documents, all the conditions and

matters work wise & cost wise. If any Bidder finds any discrepancies or omissions in the

specifications and documents or is in doubt for any meaning of any part, he shall request in writing

for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable through

cheque/RTGS only.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

The schedule of rates shall be read in conjunction with Instructions to Bidders, General conditions of

contract, Special conditions of contract and Technical specifications.

Note: Interested Bidders are requested to submit the online tender at least two days in

advance from the due date set for on line submission of bid in order to avoid non-participation

of e-tender due to probable technical problem in e-tender system.

The quantities specified are estimated and for tendering purpose only. Payment will be made, based

on actual work done as certified by security in charge of GIPCL.

Quantities of individual items may be revised during the course of contract period based on site

requirement. Contractor shall not be entitled for any compensation on ground of such alteration in

scope of work. GIPCL reserves the right to operate or increase/decrease quantities in each item or

omit any item included in Schedule of Quantity at his discretion. Contractor shall have no claim,

whatsoever, on grounds of loss of anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be carried out the

whole/part of the work as specified in the tender, the security in charge shall inform the fact for thereof

to the CONTRACTOR and contractor shall have no claim for any payment or compensation

whatsoever on account of any profit or advantage which he might have derived from the execution

of the work in full but which he did not derive in consequence of the full amount of the work not having

been carried out nor shall he have any claim for compensation by reason of any change having been

made in the original specifications and instructions which shall involve any curtailment of the work

as originally contemplated.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

1. Tender documents are available only in electronic format and same can be downloaded from the

website https://tender.nprocure.com and https://gipcl.nprocure.com and It can also be viewed from

Company’s website www.gipcl.com .

2. Price bid should be submitted online through the website https://gipcl.nprocure.com only. No physical

submission of price bid will be entertained as it should be furnished on-line only.

3. Bidders who wish to participate in online tenders will have to procure / should have legally valid Digital

Certificate (Class III) as per Information Technology Act-2000, using which they can sign their electronic

bids. Bidders can procure the same from any of the license certifying Authority of India or can contact

(n)code solutions- a division of GNFC Limited, who are licensed Certifying Authority by Government of

4. All bids should be digitally signed. The Bidders are required to contact at the below mentioned

address for detailed training on on-line tendering and also for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Infotower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India)

E-mail: [email protected]

Interested Bidders are requested to submit the online tender at least two days in advance from the due

date set for on line submission of bid in order to avoid non-participation.

REVERSE AUCTION:

1) GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform after opening

of the Price Bid depending on quoted price of various bidders.

2) E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible Bidders (rounded to the

next higher whole number) from the total bids received OR (b) Minimum three (03) lowest Bidders,

whichever is higher, shall be invited for participation in e-Reverse Auction through n-procure

3) Opening Price, Detrimental value and duration for the e-Reverse Auction shall be informed to the

qualified Bidders before start of e-Reverse Auction.

4) After e-Reverse Auction process, L1 Bidder shall be decided on Lowest Total Contract Price.

5) Quotations below SoR value shall not be considered.

6) In case bidding below SoR in e-reverse auction, the vendor will be evaluated at SoR only. In case of

more than 1 Bidder quoting at SoR/at same price, the financial networth of preceding financial years

will be the criteria for deciding merit order.

7) To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

https://eauction.nprocure.com that the Bidder shall be allowed to participate the eReverse Auction.

8) In case of any further information regarding online bidding or if a Bidder needs any assistance in

accessing/ submission of online bid/ clarification or if training is required

9) for participating in online e-reverse bidding, then the Bidder can contact the following office

10) for assistance or training:

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

E-mail: [email protected]

Bidder may visit https://tender.nprocure.com/html/faq.asp for information regarding e

tendering registration process.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security/Performance Bank Guarantee, the successful Bidder, to whom the work is awarded,

shall be required to furnish a Performance Bank Guarantee (PBG)/Contract security deposit (SD) in

favour of Gujarat Industries Power Company Limited of an equivalent amount of ten percent (10%) of the

“Annual Contract Price excluding taxes and duties” from any Schedule Public Sector Bank or Schedule

Private Sector Bank, namely- All Nationalized Banks, Axis Bank, ICICI Bank, HDFC Bank, Kotak Mahindra

Bank, IndusInd Bank, Federal Bank, Bandhan Bank, IDBI Bank, Karur Vysya Bank in the format attached in

SECTION-F, and it shall guarantee the faithful performance of the 'Contract' in accordance with the terms

and conditions specified in these documents and specifications. Contract security deposit/PBG shall be

submitted strictly within twenty-one days from the date of LOI or Work Order, whichever is earlier. The PBG/

Security Deposit shall be valid up to retention period of four months from the contract completion date. The

Guarantee amount shall be payable to the Company in Bidder's home currency without any condition

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract Security Deposit.

The Performance Bank Guarantee (initial Security Deposit) will be returned to the Vendor/Contractor without

any interest at the end of the ‘Retention Period' after completion of contract and on fulfilling contractual

obligations throughout the retention period. However, any delay in submission of SD will result in equivalent

late release of entire SD after guarantee period.

Bid security/EMD should be refunded to the successful Bidder on receipt of Performance Security.

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of Bidder or any other reasons

attributed to Bidder the decision of the Controlling officer of GIPCL-in-charge regarding the amount

of recovery shall be final and binding subject to a maximum of 10% of contract value. Recovery will

be affected from the monthly bills and/or retention money/security deposit.

(ii) If the Bidder fails to execute the work as per directions of the Controlling officer of GIPCL within the

time frame given in work order and as per day to day instructions by the Controlling officer of GIPCL-

in-charge, GIPCL shall get the work done by third party at the risk & cost of the Bidder with 10%

additional overhead charges of GIPCL.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the contract the Bidder

is liable, shall be recovered by the GIPCL. The Bidder shall pay all such claims within 15 days of

claim failing which the same shall be deducted from the bills of Bidder.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule and in case

contractor fail to complete the job, GIPCL shall recover from his bill, Security Deposit and / or

whatsoever for expenses incurred to complete the job with additional 10% overhead charges.

In case if contractor’s services are not found satisfactory with respect to mobilization, time bound

completion of work, workmanship & safety (OHSAS policy of GIPCL) etc then GIPCL has right to

terminate the contract at any time by giving him 15 days advance notice without assigning any reason

and will make the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages after giving 15 days

advance notice to the contractor if any of the following events occur –

(i) Contractor is adjudged as insolvent.

(ii) Contractor has abandoned the contract.

(iii) Contractor fails to proceed with the work with due diligence as per requirements of the

(iv) Contractor has neglected or failed persistently to observe or perform any of the acts,

matters or things, which as per the contract are to be observed and performed by the

(v) Contractor repetitively violating the safety norms for more than three incidents.

(vi) Any major contradiction of applicable labour laws.

(vii) Any major deviations from contractual terms and conditions including quality of job.

(viii) GIPCL reserves the right to terminate the contract without giving any reason whatsoever

and forfeit the PBG

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ Security In-charge requiring

compliance, with such further drawings and / or the GIPCL /Security In-charge instructions fails

within seven days to comply with the same, the GIPCL / Security In-charge may employ and pay

other agencies to execute any such work whatsoever as may be necessary to give effect thereto and

all costs incurred in connection therewith shall be recoverable from the CONTRACTOR by the GIPCL

on a certificate by the GIPCL/ Security In-charge as a debt or may be deducted by him from any

money due or to become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and equipment as per

directions of GIPCL / Security In-charge within the time frame given and/or violating the GIPCL’s

safety rules & regulations, Security In-charge / GIPCL shall get the work done by third party at the

risk & cost of the CONTRACTOR with additional 10% overhead charges of GIPCL and all costs

incurred in connection therewith shall be recoverable from the CONTRACTOR by the GIPCL /

security incharge as a debt or may be deducted by him from any money due or to become due to

the CONTRACTOR.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

6. SETTLEMENT OF DISPUTES

(a) Any disputes or difference of opinion between parties arising out of the contract to the extent possible

shall be settled amicably between the parties. If amicable settlement cannot be reached all the

disputed issues shall be resolved through arbitration before a Sole Arbitrator appointed by Managing

Director, GIPCL according to the provisions of The Arbitration & Conciliation Act-1996, as amended

from time to time. The place of arbitration shall be at Vadodara.

(b) Work under the contract shall be continued by the Bidder during arbitration proceedings unless

GIPCL shall order suspension thereof or any part thereof in writing or unless the matter in such work

cannot possibly be continued unless the decision of the Arbitration proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification, the decision of

Head of Management (HOM)-GIPCL will be final and binding on the Bidder.

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees, staff applicable

under the Employee Compensation Act 1923 or any amendment thereof as also insurance cover for

third party liability. The Contractor shall keep the GIPCL indemnified from all liabilities arising out of

his action in pursuance of this contract. The E. C. Policy should be obtained from Baroda/Surat

Jurisdiction (As per Work Location) and shall be assigned to GIPCL. EC policy should cover the

specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his manpower.

9. STATUTORY REQUIREMENTS

A. COMPLIANCE OF LABOUR LAWS

The Contractor shall at his own cost comply with the provision of labor laws, rules, orders and

notifications whether central or state or local as applicable to him or to this contract from time to time.

These Acts/Rules include without limitation of the followings.

1. Contractor shall be solely responsible and shall fully comply with all the provisions of all

the labor laws applicable such as the Minimum Wages Act, 1948, Contract Labor

(Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus Act

Employees Provident Fund and Miscellaneous Provision Act 1952, Industrial Dispute

Act 1947, Workmen Compensation Act 1923, Payment of Gratuity 1972, Interstate

Migrant Workmen Act 1979, Equal Remuneration Act with Rules, Order and Notifications

issued/made there under from time to time.

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present or future applicable to

the Bidder from time to time for performing the contract job.

2.1. The Contractor shall provide and be responsible for payment of Wages, Salaries,

Bonus, Social charges, Insurance, Food, Accommodation, Transport, Medical

and Canteen facilities and other statutory privileges and facilities to his personnel

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

as per law/rules/regulations and orders of the Central Government, State

Government, Local Authorities or other authorities as are in force from time to

time. All employees of the Bidder shall be employee of the Bidder.

2.2. The Contractor shall have a valid license obtained from Licensing Authority under

the Contract Labor (Regulation & Abolition) Act-1970 at the time of execution of

the contract covering all his employees working at SITE Site and furnish the same

failing which GIPCL may terminate the contract at its sole discretion.

2.3. The Contractor shall at the time of execution of the contract have a EPF Code

Number obtained from the Authorities concerned under the Employees Provident

& Miscellaneous Provisions Act, 1972 and remit contributions in respect of the

employees employed by him at SITE Site to the P.F office concerned every month

failing which GIPCL will recover from the outstanding payment to the Bidder from

GIPCL.PF code of Gujarat region should be taken.

2.4. The Contractor shall maintain all records/registers required to be maintained by

him under various labor laws mentioned above and produce the same before the

Statutory Authorities whenever required.

2.5. The Contractor shall also submit periodical reports / returns to the various

statutory authorities such as the Contract Labour (Regulation & Abolition)

Act1970, Employees Provident Fund Act etc. Under intimation to HR&A

2.6. The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

2.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed hours

under law as per applicable rates.

2.8. The Contractor shall take Workmen Compensation Insurance Policy for all his

employees working at GIPCL. The Contractor shall indemnify the company

against any liability due to any work injury or accident to any of its employees.

2.9. The Contractor shall in the event any of his workmen / employee sustains any

injury or disablement due to an accident arising out of and in the course of his

employment, provide necessary medical treatment and pay compensation as

applicable, required under the Workmen’s Compensation Act,

2.10. If any of the persons engaged by the Contractor misbehave with any of the

officials or the Company or commit any misconduct with regard to the property of

the Company or suffer from any serious communicable disease, the Contractor

shall replace them immediately.

2.11. The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

2.12. GIPCL will have right to deduct and disburse the claims of the individual / parties

being a principal employer on any account whatsoever in relation to their

employment with the Contractor. The Security deposit will be released to the

Contractor at the end of the contractual tenure subject to an undertaking by the

Contractor that in the event any of his workmen or the heirs of workmen puts up

a claim for recovery of money due to him from the Contractor before the

appropriate authority under the I.D. Act, 1947 or under any other labor laws or for

compensation under the Workmen’s Compensation Act, 1923 and the

appropriate authority has given a direction for making payment the Bidder will

meet the same or indemnify GIPCL if in the event GIPCL pays it as Principal

2.13. The Contractor shall make payment of wages to his employees on fixed date

within the period specified under the applicable Law, in presence of

representative of the company. He will submit a true copy of wage sheet,

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

attendance register and P.F. remitted challans on monthly basis to HR&A dept.

for verification and record.

2.14. The Contractor shall provide Safety items / kits to his employees such as safety

shoes, goggles, ear plugs, hand gloves, safety belts etc., if any, required under

2.15. The Contractor shall conduct pre-induction and periodic medical checkup of his

workmen/guards as per applicable laws.

2.16. The Contractor shall be solely responsible for any accident caused to his guards

and should adhere to all rules / regulations as per labor laws of Government and

other statutory laws as applicable.

2.17. The Contractor should register himself under the Contract Labor Act, Employee

Compensation Act and PF Act (Code no. to be mentioned) and submit the copy

of registration certificate and should possess the same from the date of

commencement of work, failing which the contract is liable to be cancelled. The

E.C. Policy copy should be submitted to the GIPCL before commencement of the

work and Labor License should be obtained within one week from the date of

issue of form-V. Contractor should apply for Form-V immediately after receipt of

LOI. A copy of Labour License shall be submitted to GIPCL, HR & A Department.

2.18. Contractor shall have to insure his guards /supervisors etc. under Group

Insurance scheme.

2.19. The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as Factory

Act, Employee Compensation Act, Payment of ‘Wages Act’, Minimum Wages

Act’, Provident Fund Act, All Labor Laws/Acts in respect of employees engaged

by him for the work and shall have to maintain necessary records. In case any

amount becomes due to be payable by him to his employees or to the

Government under the above rules, regulation, Acts, GIPCL reserves the right to

recover the same from the running bill of the contract.

2.20. Documentary evidence of deposit of PF paid shall have to be produced by the

Contractor along with the next bill.

2.21. Records as per the provisions of various statutory Acts will have to be maintained

by the Contractor and submitted as and when required.

2.22. All employees of Contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the Contractor to remove any such

person who does not comply with it.

2.23. The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new

statute shall automatically and immediately become applicable.

2.24. Annual Health Check Up:- As per statutory requirement, Contractor has to

inform his staff deployed at Site for annual health check-up as per schedule

prepared by HR&A department.

B. LEGAL ASPECTS

(i) Contractor shall maintain all register required under the Labour Laws and make the payment

as per the Minimum Wages Act to the manpower employed by him.

(ii) Contractor shall obtain requisite license to carry out this contract under the provisions of

Contract Labour Act, 1970 and maintain necessary records and registers under the said Act.

(iii) Contractor shall submit a copy of each of the registration certificates with respect to

(iv) Employees Provident Fund and Employee Compensation Act within one week’s time, from the

date of award of this contract.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

(v) Contractor’s employees, agent or sub-agent shall not smoke or light anything within the

premises of the GIPCL and carry match box / lighter or any other explosive and /or inflammable

material inside the plant.

(vi) Contractor shall abide by all the statutory rules and regulations like P.F, Labour Laws etc.

(vii) Contractor shall issue an appointment order to each of his manpower stating therein the nature

of job to be performed by him and fix time for which the concerned guards, etc. are likely to be

deployed. Bidder shall also issue a temporary identity card specifying the period for which the

guards, etc. has been deployed.

(viii) Contractor is fully liable for the persons engaged by him for above work; however, GIPCL

reserves the right to deduct any amount legally justified towards any liability not fulfilled.

(ix) Contractor shall indemnify GIPCL from any liabilities arising out of the employment of the

(x) If the Contractor fails to complete the allocated job within specified time frame, GIPCL shall

get the work done by third party at the risk and cost of Contractor.

10. PAYMENT OF WAGES

Contractor shall make payment to his workmen through on-line mode only. Contractor shall be

responsible for compliance of all statutory rules, regulation, act enforced from time framed by the

government such as Factory Act, Employee Compensation Act, payment of ‘Wages Act’, Minimum

Wages Act’, Provident Fund Act, Payment of Bonus Act, Labor Law Act, maternity benefit act in

respect of employees engaged by him for the work and shall have to maintain necessary records. In

case any amount becomes due to be payable by him to his employees or to the Government under

the above rules, regulation, Acts, GIPCL reserves the right to recover the same from the running/final

bill or Security Deposit of the contractor.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of his workmen due to any act omission

/ indiscretion on his part while undertaking the work and Contractor shall fully abide by the statutory

requirements of the employee's compensation act. GIPCL shall not be liable for any compensation

due to accident, death or injury to any of Bidder’s workmen or any third party due to negligence, act

or omission on contractor’s part.

Necessary illumination at works area will be provided by GIPCL. However, the contractor shall

provide Hand Held Search Lights, quantity 01 between two guards deployed in Night Shift

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The Contractor shall depute qualified and adequate resources on night shift/Sunday/holidays for any

emergency job, which may come up at night/Sunday/holiday.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL which are at

present in force and which may come into force during the pendency of the contract. Any violation of

any rules and regulations will entail immediate termination of the contract.

The contractor has to submit the list of required safety gears along with safety equipment available

with him to the Safety Deptt. Safety Deptt will check for quantity and quality of the safety gears and

then give permission of work. Poor quality material will not be allowed inside the Plant. If quantity of

required safety equipment is not satisfactory, contractor will not be allowed to carry out the work

using such safety gears inside the Plant.

15. GENERAL SAFETY CLAUSES:

The Contractor shall observe and comply, with regard to his workmen working at the Site, the safety

norms as per the safety operating standards.

The Contractor shall ensure that his workmen are informed and trained regarding the safety

standards to be adopted while operating within the SITE Plant premises and the Contractor shall

brief them regarding the same and use of the Personal Protective Equipment (‘PPE’).

The Contractor, workmen following good safety practices in their work area continuously will be

rewarded / honoured on National safety day.

16. REJECTION OF WORK.

If, as a result of inspection, examination or testing, the GIPCL’s Representative/Engineer decides

that any materials, work or workmanship is defective or otherwise not in accordance with the

Contract, the GIPCL/ GIPCL’s Representative may reject such plant, materials, work or

workmanship and shall notify the CONTRACTOR promptly, stating his reasons. The

CONTRACTOR shall then promptly make good the defect and ensure that the rejected item

complies with the Contract. If Contractor failed to rectify the rejected work or workmanship, GIPCL

reserves the right to deduct or withhold amount against rejected work or Workmanship.

CONTRACTOR shall not entitle for any claim or release of hold payment until rectify the defect up

to satisfactory of GIPCL. If Contractor failed to rectify any such defective work or workmanship,

GIPCL reserve the right to rectify at risk and cost of the CONTRACTOR and deducted by the GIPCL

from any amount due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or workmanship to

be retested, the tests shall be repeated under the same terms and conditions. If such rejection and

retesting cause the GIPCL additional costs for the traveling and lodging costs of GIPCL’s personal

for attending the retest, such costs shall be recoverable from the CONTRACTOR by the GIPCL

and may be deducted by the GIPCL from any amount due, or to become due, to the

17. GENERAL TERMS AND CONDITIONS:

a) All tools & tackles, manpower, equipment, vehicles, etc. to execute the contract are in the

scope of the Contractor. The Contractor should ensure that tools& equipment are in healthy

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

b) The decision of the controlling officer of GIPCL shall be final and binding on the Contractor

for defining the terms and condition included in this contract.

c) If the work is not found satisfactory, the controlling officer of GIPCL reserves the right to

take suitable action.

d) Contractor shall depute Location wise full time independent experienced Site-in charge and

two nos. of independent Site supervisors at Site. They shall co-ordinate with GIPCL officer

in-charge and shall bear overall responsibility of contract including duty deployment, billing

etc. Such person shall function from Site office of Contractor at SITE.

e) Contractor shall also nominate one safety supervisor at Site and shall submit nomination of

safety supervisor in writing before commencement of contract. Safety supervisor shall

arrange small safety talk on every day morning or whenever required with all manpower

working under this contract. He shall coordinate with security department’s officer-incharge

on daily basis and report daily observations, tool-box talk records etc.

f) The contractor has to submit daily reports showing work carried out with details of available

manpower, tractors etc.

g) Any job other than the listed jobs in work order shall be executed by the contractor on

instruction from GIPCL and payment shall be made to the contractor on respective item rate

h) The contractor has to take EC insurance policy for his workmen. The contractor has to

submit labor license and PF account number to the officer in-charge before starting the

i) Contractor shall mobilize the resources as per need within the period of twenty-four hours.

If the contractor fails to mobilize sufficient resources to complete the job in time, GIPCL will

execute the job through other agency at the risk and cost of the contractor with additional

10% overhead charges.

j) Contractor should mobilize all resources for efficient & smooth execution of contract within

seven to fifteen days from the date of issue of Letter of Intent/Work Order.

k) Contractor must fulfil all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but not

limited to approved quality safety shoes& safety helmets, standard dust masks, safety

goggles, etc… as required and shall use exclusively under this contract for all the time

during working at specified locations failing which, security in-charge may hold the work and

will take necessary action including penalty as decided. If the contractor repeatedly violates

safety rules/regulations (more than three successive incidents), security in-charge may take

necessary action against the contractor, including appropriate financial penalty and/or

termination of contract.

l) One or more jobs may be required to be done simultaneously and contractor shall mobilize

additional resources accordingly.

m) Timely completion of all jobs and works shall be the essence of this Contract. Contractor

should closely monitor each activity and complete the jobs as per the time given by and

under the supervision of the officer-In-charge and shall ensure that sufficient manpower is

deployed for the same.

n) The contractor has to submit daily reports showing work carried out with details of available

o) The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October 2,

The Contractor shall confirm whether his organization is registered under the Micro, Small

and Medium Enterprises Development Act, 2006. If your organization is registered under

the Act, please specify the category i.e., Micro Enterprise, Small Enterprise or Medium

Enterprise under which it is registered and kindly attach a copy of your registration

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

p) The Contractor shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of the

respective State Government. It is to be noted that large scale industries and trading firms

have been excluded from the purview of the Act.

q) GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS) certified

company, and GIPCL gives extreme importance to maintain these global standards.

r) Contractor shall be required to observe these standards while working with GIPCL.

Contractor should ensure that his workmen/guards work in accordance with them.

s) The contractor shall submit his monthly RA bill within three days of the completion of a

calendar month. It must be supported by authentic/original documents, which clearly

indicate complete compliance of all statutory provisions/ acts.

t) The contractor must pay entitled wages of all the security personnel within seven days of

completion of the calendar month. Any delay in payment of wages shall constitute a

statutory violation for which appropriate legal action may be taken by GIPCL as per

Contract Labor (Regulation & Abolition) Act, 1970. Payment received from GIPCL should

not in any way be linked to the payment of wages to the security personnel.

u) Wages of security personnel to be paid by the contractor after statutory deductions, if any,

and payment of wages should be as per payment of wages Act and Factory Act.

v) Earnest Money Deposit (Non-interest bearing) along with the pre-qualification bid will be

converted as Security Deposit (non-interest bearing) in case of successful Bidder and will

be returned only after satisfactory completion of the BRC.

w) EMD amount of unsuccessful bidders will be refunded once LOI/WO is issued to successful

bidder for new BRC.

x) The biennial rate contract shall be valid for a period of Two years and on completion of the

same it will stand terminated unless it is extended/ renewed as per mutual agreement.

y) GIPCL can terminate the BRC at any time by giving 15 days’ notice in case performance

of the Contractor is found to be unsatisfactory or for any other reasons deemed fit for

termination. On the other hand, the Contractor would be required to extend the contract for

a period of 3 months at the same rates, terms & conditions on completion of the contract

period, if so desired by GIPCL.

z) GIPCL shall also conduct an orientation program appraising the workmen regarding the

safety norms and measures to be observed during work operations at the plant Site.

18. PUBLIC HOLIDAYS

The Bidder shall be responsible for giving benefit to all his employees, employed in whatsoever

capacity, 09 Public/Paid holidays and the same shall be notified in advance and due communication

thereof shall be made to the Management.

19. BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE PREMISES OR BEYOND

THE COURSE OF EMPLOYMENT

The Contractor shall provide an insurance coverage (Medical + Death Benefit) for sum of Rs. 01/-

Lakh to all his workmen/guards deployed at GIPCL site for the accident taking place anywhere

outside the Company premises or at any place when the workman is not in course of his employment.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

20. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without incurring the

penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other Party in writing

of such conditions and the performance shall be suspended as per mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of the Party and

not foreseeable by the Party and shall include events of floods, explosions, riots, wars, hurricane,

epidemics, any other Act of God, quarantine restrictions, terrorism, government actions and provided

always that such acts result in the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all actions, proceedings,

claims, demands, losses, costs, damages and expenses whatsoever which may be brought against

or suffered by GIPCL which it may sustain, pay or incur as a result of or in connection with the

performance/ purported performance/ non-performance of the contract by the Contractor.

In case, in any litigation pertaining to manpower employed through contractor if any direction or order

is issued by court at any point of time the contractor shall comply with and implement such direction

or order whether passed at the time of award of contract or during the pendency of contract. Further,

the Contractor shall indemnify the GIPCL against all consequences arising and affecting GIPCL

owing to the compliance of the orders by the Contractor.

22. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts at

Baroda/Surat shall have jurisdiction regarding the same.

23. Where any portion of the General Condition of Contract is repugnant to or at variance with any provisions

of the Special Condition of Contract, then unless a different intention appears, the provision of the Special

Conditions of Contract shall prevail to the extent of such repugnancy of variance.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

SPECIAL CONDITIONS OF CONTRACT

1. DETAIL SCOPE OF WORK

The scope of work entails providing comprehensive security, vigilance, and fire safety services at

GIPCL-RE Site Khavda, Gujarat. The services include security operations, vigilance, with a primary

focus on ensuring overall security services.

The Contractor will be responsible for all functions related to security, vigilance, as well as any

additional duties deemed necessary to enhance the security of the site. The area of services may

increase or decrease to any extent depending on the changing requirements of the project.

The Contractor must provide 24/7 security services as directed by the GIPCL (Gujarat Industries

Power Company Limited) officials. In the event of any shortage in the number of security guards, it

is the Contractor’s responsibility to promptly replenish the required security personnel, ensuring that

no site or post is left unattended at any time. The Contractor acknowledges that the total number of

security staff may vary based on different factors, and they will be required to adjust the manpower

accordingly, as directed by GIPCL management with a 24-hour notice.

The Contractor must quote for both the minimum and maximum number of security personnel they

can provide on demand within 24 hours, ensuring they can meet GIPCL’s security needs as

Please refer the detailed scope of work given below: -

2. SECURITY SERVICES ELIGIBILITY, DEPLOYMENT CRITERIA & CONTRACTOR’S

2.1 Deployment Criteria

The Contractor shall deploy suitably qualified, experienced, disciplined, and physically fit civilian

Security Officers, Security Supervisors, and Security Guards for satisfactory execution of security

services at GIPCL. The maximum permissible age for deployment shall be:

 Security Officer – 55 years

 Security Supervisor – 50 years

 Security Guard – 45 years

All deployed personnel shall meet the qualification, experience, and skill requirements specified

2.2 Qualification & Experience.

Experience certificates issued by the Contractor shall be duly attested by a Gazetted Officer prior

to deployment. Minimum educational qualification and experience criteria shall be as under:

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

Category Minimum Qualification Minimum Experience

Security Officer 12th Pass with MS Office Certification 10 Years in Industrial/Security

from a recognized institute Operations

Security 12th Pass with MS Office Certification 8 Years in Industrial/Security

Supervisor from a recognized institute Operations

Security Guard 10th Pass 5 Years in Industrial/Security

2.3 Physical Standards & Fitness

All deployed personnel shall:

 Have a minimum height of 176 cm

 Be physically and mentally fit for industrial security duties

 Possess good bearing, discipline, and grooming standards

 Be free from communicable diseases, mental illness, cardiovascular ailments, serious infections,

or physical disabilities affecting duty performance

 Possess sound eyesight, hearing, and overall physical endurance

Personnel found under the influence of alcohol or drugs while on duty shall be immediately removed

from deployment.

2.4 Physical Fitness Test (PFT)

The Contractor shall submit physical fitness and medical fitness reports of all personnel before

2.5 Language & Communication Skills

All Security Guards shall be conversant in Hindi and capable of understanding basic English and

Gujarati. GIPCL reserves the right to conduct language proficiency tests before induction.

2.6 Driving Capability

At least 50% of deployed Security Guards shall possess valid Light Motor Vehicle (LMV) driving

licenses and shall be capable of operating Quick Response Vehicles (QRVs), patrolling vehicles,

and other company/contractor vehicles as required by GIPCL.

2.7 Computer & Surveillance Proficiency

Minimum 50% of Security Guards shall possess basic computer knowledge and working familiarity

with MS Office applications, email systems, and digital reporting.

All Security Officers and Security Supervisors shall possess valid MS Office proficiency certification

from a recognized institute and shall be capable of preparing reports, maintaining records, handling

email correspondence, and managing digital documentation.

All deployed personnel shall be proficient in handling CCTV systems, surveillance equipment, access

control systems, and related security infrastructure. Necessary competency certification shall be

submitted by the Contractor prior to deployment.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

2.8 Verification & Statutory Compliance

The Contractor shall carry out police verification, background verification, and identity verification of

all deployed personnel before deployment and submit documentary proof to GIPCL.

The Contractor shall comply with all applicable labour laws, statutory regulations, and deployment

norms applicable to manpower deployed under the contract. Any misrepresentation or non-

compliance shall invite appropriate action by GIPCL.

2.9 Duties & Conduct of Personnel

The deployed personnel shall:

 Be properly uniformed, disciplined, and well-groomed

 Effectively perform access control, frisking, patrolling, surveillance, traffic regulation, incident

reporting, and protection of company assets and personnel

 Maintain proper conduct and decorum at all times

 Remain under the administrative and disciplinary control of the Contractor

The Contractor shall be fully responsible for discipline, supervision, deployment, and conduct of all

personnel deployed under the contract.

2.10 Manpower Deployment & Shortfall

The Contractor shall ensure uninterrupted deployment of adequate manpower at all times. No

security post shall remain unattended under any circumstances.

Adequate reserve manpower shall be maintained for weekly offs, leave reserve, absentee

replacement, emergencies, and contingencies.

Any shortfall in manpower may attract a penalty of Rs. 150/- per day per shortfall. Decision of GIPCL

shall be final in this regard.

2.11 Deployment Flexibility

GIPCL reserves the right to increase, decrease, or modify deployment strength and deployment

pattern depending upon operational requirements by giving seven days’ written notice. Payment shall

be made based on actual manpower deployed and duties performed.

2.12 Payment of Wages

The Contractor shall ensure payment of wages to deployed personnel on or before the 7th day of

every month. Delay in wage payment may attract penalties to the tune of Rs 500/- per day or as

decided by GIPCL.

2.13 Penalties & Misconduct

Any lapses, negligence, vacant posts, indiscipline, sleeping on duty, intoxication, misconduct, or

violation of contractual/statutory obligations shall invite punitive measures and may attract suitable

penalties ranging from Rs 100 to Rs 2500/- as per the section no 15 of GIPCL Works Contract

Manual corresponding to the severity of the infraction and as determined by the competent authority

2.14 Uniforms, Equipment & Logistics

The Contractor shall provide:

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

 Minimum three pairs of uniforms annually with accessories

 Safety shoes, helmets, torches, sticks, rain protection items, and other operational equipment

required for security duties

 Necessary communication and patrolling equipment

The Contractor shall ensure issuance of uniforms and equipment within 30 days of commencement

of the contract, failing which penalties may be imposed by GIPCL.

2.15 Site In-Charge & Supervision

The Contractor shall nominate an experienced Site In-Charge for coordination with GIPCL officials

and overall execution of the contract.

Security Supervisors shall maintain attendance records, duty rosters, deployment records, incident

registers, and daily operational reporting and shall supervise deployed manpower round the clock.

2.16 Emergency Response

During emergencies, exigencies, or abnormal situations, the Contractor shall mobilize additional

manpower and resources within 24 hours as directed by GIPCL.

Failure to respond adequately shall entitle GIPCL to engage alternate resources at the risk and cost

of the Contractor along with applicable supervision charges.

2.17 Transportation & Patrolling

The Contractor shall arrange adequate transportation for deployed personnel and shall deploy

suitable vehicles for night patrolling, perimeter surveillance, and safeguarding assets within the

project premises.

2.18 Miscellaneous

All incidental and miscellaneous activities necessary for satisfactory execution of security services

under the contract shall be deemed included in the Contractor’s quoted rates.

3. FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out the work by deploying additional force

within twenty-four hours’ notice period failing which GIPCL reserves the right to carry out this work

by engaging other party. The expenditure occurred due to such situations, the Contractor will be held

responsible & the same will be recovered from the Contractor’s monthly bill / any other pending bills

along with 10% overhead charges. For repetitive failure of such work for more than two incidents,

GIPCL reserve the right to terminate the entire contract by forfeiting all pending dues, Security

Deposit & other retention money, if any, after giving 15 days’ notice to the contractor & this will be

binding to the contractor.

4. SCOPE OF THE CONTRACTOR

(a) Safety PPEs, as required for safe execution of work, should be arranged by the contractor.

(b) The Contractor shall have to provide necessary facilities to his workforce at his own cost.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

(c) Contractor has to depute his full time experienced overall Site-in-charge for day to day work

planning & coordination with Security officer in-charge, to prepare daily location wise deployment

sheet, to conduct work supervision, to maintain statutory & legal compliance records, etc.

(d) The contractor's Field Officer should take round of the GIPCL's premises during the night

hours, at least once in the fortnight, and submit the report in writing to the GIPCL's Authorized

Officer in morning of the next day.

(e) The contractor should organize, through its qualified training officer, On the Job Training

(OJT) for its guards at least once in a quarter.

5. DAILY DIARY AND PROGRESS REPORT :

A daily Duty Register will be kept in the security office. The BIDDER will supply all detailed

information every day at 9:00 hours for the day preceding and the register will be jointly signed by

GIPCL’s officer in-charge and the BIDDER’S representative, every day in token of its correctness.

Bidder’s representative will similarly prepare daily Attendance Summary Sheet and obtain signature

of GIPCL’s officer in-charge and the Head of security. The BIDDER’S representative shall report

every day to see these instructions and sign them at the bottom in token of his having seen them.

6. PRICE & RATES

(a) The rates quoted by the Bidder in the online Price Bid shall be inclusive of cost of all

manpower, supervision, cost of safety supervisor, shifting, transportation, loading, unloading,

equipment, safety equipment & PPEs, Rents, GST, Stamp Duties, Central or State

Government or Local body or Municipal Taxes or Duties, Turn over Tax, Work Contract Tax,

and / or any other duty / tax, levied by the Central, State Government or other Public bodies

etc. and such other costs that are not specifically mentioned herein but will be incurred by

the contractor for the satisfactory and timely completion of the work. The quoted rates shall

be deemed to include for everything mentioned in the specification, all leads & lifts,

contractor’s overheads & profits for

due performance of the work under the contract and such other costs that are not specifically

mentioned herein but will be incurred by the contractor for the satisfactory and timely

completion of the work. The rates shall also include cost for mobilization / demobilization of

manpower, equipment, materials, etc.

(b) The price/rate quoted by CONTRACTOR shall be considering mobilization of all required

manpower, tools & tackles, materials, equipment for timely and satisfactory completion of all

(c) The value and/or quantum of work may be increased or decreased depending upon day to

day requirement. However, item rates remain unchanged and the payment shall be made as

per the actual quantity executed as informed & certified by GIPCL officer in-charge.

(d) The rates shall be firm for entire contract period and also during extension, if required and

shall not be subject to any escalation in prices, idle charges for manpower, machinery,

overhead expenses etc. except for variation in Minimum Wages rate.

(e) Variation in Minimum Wage Rate:

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

i. GIPCL shall pay to the Bidder a lump sum rate per month plus Government Service

Taxes as applicable from time to time, for carrying out the above jobs effectively &

efficiently for the fulfillment of this agreement.

ii. GIPCL shall reimburse the PF amount based on actual manpower deployed. PF

amount shall be reimbursed on actual contribution deposited and on submission of

proof for the same by the Bidder.

iii. The increase or decrease in basic rate as per Minimum Wage Act by the Government

will be calculated and effect will be given with effective date as per Government

iv. The increase or decrease in Special Allowances(if applicable) as per Minimum Wage

Act notified by the Government will be reimbursed separately at the end of Month period

on actual basis, subject to successful compliance of all obligations under the Contract.

v. Minimum Wage Rates prevailing during 01/10/2024 to 31/03/2025 will be the

benchmark rates for the purpose of calculating the said increase or decrease, as stated

at clauses (c) and (d) above.

7. CONTRACT PERIOD

Contract period will two years from the date of issue of LoI or Work Order whichever is earlier.

Mobilization period will be 07 to 15 days from the date of issue of LoI or Work Order, whichever

8. TERMS OF PAYMENT

The contractor shall raise the location wise separate running invoices in duplicate every month in

respect of the work performed or completed during the month along with the documents as

hereinafter provided. On receipt of the invoice complete in all respects and with all the said

documents, the payment in respect of the same shall be made within 15 days of such receipt of a

complete invoice as per the following terms of payment:

a) 100% of monthly RA bill along with 100% taxes shall be released against the work executed

duly certified by GIPCL. Income Tax (IT) will be deducted at source from monthly RA bills as

per the rules in force.

b) Security deposit at 10% of Annual contract value excluding taxes & duties shall be submitted

as per clause no.: 1 of Section-C.

c) GST shall be paid along with bills after fulfilment of following terms:

d) Submission of copy of registration certificate issued by GST Authority (to be furnished only

(i) Citing the Goods and service Tax Registration no. and the date of issue of registration

certificate on invoices.

(ii) Claim of GST amount with percentage (%) separately shown on the invoices.

(iii) The contractor shall be required to submit the proof of payment of GST of previous

month/quarter, as may be applicable as & when demanded by GIPCL/Owner/company.

(iv) The Bidder shall inform the GIPCL in the event of cancellation of its registration certificate

cancelled or discontinued for whatsoever reason.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

e) The Contractor shall furnish the checklist as per ANNEXURE-A enclosed with the Section-F

of tender document along with the RA bill of respective month.

f) While making running account payment, the following deductions may be made by GIPCL, if

(i) Cost of material issued, if any, by GIPCL & to the extent consumed in the work.

(ii) Security deposit recoverable if any.

(iii)Advance on materials / work progress advance payments, if any.

(iv) LD/Penalty for delayed delivery, penalty for delayed execution of work, recovery of

charges for the work done by other contractor due to delay or any other reason, if

(v) Any other dues recoverable by GIPCL from the contractor under the contract.

g) The contractor along with monthly RA Bill shall submit copy of P.F. Challan, wages register of

previous month, attendance sheet of respective month & ECR statement indicating the

employee and employer's P.F contribution of previous month with respect of employees

employed by him for the contract at GIPCL Site.

h) The Contractor shall submit his Final Bill within a period of four months of the expiration or

earlier termination of the contract or any extensions that may be granted by GIPCL to the

Contractor. GIPCL shall not entertain any bill for any work item after expiration of period of four

i) The Contractor shall include all his claims in the Final Bill submitted by him and accordingly

the final bill submitted by the Contractor shall be deemed to be inclusive of all and whatsoever

the claims that the Contractor may have from GIPCL. The Contractor shall not be entitled to

claim any amounts which are not mentioned in the Final Bill and the Contractor shall be

deemed to have waived any claims not mentioned in the Final Bill and shall not be entitled to

recover the same from GIPCL subsequent to the submission of the Final Bill on any account

and GIPCL shall stand absolved of all its liabilities in respect of any such claims not raised by

the Contractor in his Final Bill.

9. SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit each RA bill of work carried out along with following documents.

(i) Copy of statutory compliance like Labour License, Wages Payment Register, EC Policy, PF paid

Challan with ECR, etc… along wage certificate pertaining to respective bill period.

(ii) Notarized Indemnity Bond as per Performa, in case of Final bill.

(iii) No claim - No arbitration certificate as per Performa, after releasing final bill payment.

Bill submitted without any of the above documents shall not be processed for payment.

10. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at Site within 7 to 15 days from the time the intimation

given by GIPCL.

b) Contractor shall provide required separate & independent Site supervisors who will be

responsible for supervision and execution of job in specified time with respect to quality,

specifications, Site preparations, safety, co-ordination with GIPCL, issue of work permits, joint

measurements, etc... The supervisors shall coordinate with the Security Officer in charge of

GIPCL for proper execution of the job.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

c) The resources required for execution of work detailed in the Scope of Work will vary from

time to time. Hence, contractor shall mobilize the resources accordingly.

11. QUANTITY OF WORK

The estimated quantities of work required to be carried out by the contractor are as given in the

Section-E (Schedule of Quantity) estimated and shall vary according to the exigencies of work at

Site. However, the rates quoted by Bidder shall remain firm irrespective of any variation in estimated

quantities. Contractors shall engage required nos. of guards along with required tools & tackles as

per work load and emergency situations throughout the contract period to perform his contractual

In case, contract quantity/amount gets exhausted before completion of contract period, GIPCL

reserve the rights to increase the quantities or contract amount for successful completion of work for

the entire contract period. Contractor shall be responsible to complete the particular job up to entire

satisfaction of security officer in-charge. The item rates remain firm & unchanged till completion of

the contract and any agreed extensions thereafter and shall not be subject to any escalation, idle

charges for labor, machinery, overhead expenses etc. for any reason whatsoever. The quantum of

work of individual item may be up to any extent depending upon requirement. However, item rate

remains unchanged. Under this contract, contractor has to execute all work as per the Plant

12. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by GIPCL will be

applicable for this contract. The same is enclosed herewith. Bidders are advised to go through the

Where any portion of the general conditions of contract is repugnant to or at variance with any

provisions of the special conditions of contract, then unless a different intention appears, the

provision of the special conditions of contract shall prevail to the extent of such repugnancy of

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

SCHEDULE OF QUANTITIES & RATES

(As per Minimum Wage Applicable from 01.04.2026)

For 2375 MW RE PARK at Great Rann Of Kutch

Total Amount per Total Amount for one

Total Amount per Total Amount for one

Item Unit Qty. Unit

day (In Rs) year

(Per day considering 365 days

24 Hrs.) (In Rs.)

Officer(civilian)

Security Supervisor

Security Guard/SG

cum Driver Man Days 30 ₹ 816.40 ₹ 24,492.00 ₹

For one year (365 days) ₹

Total for TWO Years ₹

Total Cost with GST ₹

At the same rate as per schedule of rates.

……..% above schedule of rates

1. The above SOR is calculated as per present minimum wages applicable (w.e.f 01.04.2026) which

includes Basic Pay Rs.462.00 for skilled worker, Rs.452.00 for semi-skilled worker, Rs. 411.00 for

un skilled worker + Special allowance Rs.60.50 for all category of worker.

2. The unit rate indicated above includes basic pay, special allowance, PF, Bonus, PL/PH, ESIC,

workmen compensation, Transportation, special adhoc allowance, shift allowance, remote working,

medical & medical checkup / accident / causality / insurance, uniform and safety appliances, license

3. GST as applicable will be paid extra by GIPCL on production of documentary evidence of payment

4. The rates shall include all manpower cost, equipments, supervision, consumables, tools, tackles, all

taxes & duties (excluding GST).

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

5. Percentage rate offered / bid price on SOR value & GST shall be quoted through on line (n)-Procure

only. Hard copy of price bid shall not be considered / accepted.

6. Evaluation of the tender will be done on gross total quoted amount with GST.

7. Bidder shall have to quote the rates in the form of percentage (%). i.e. “At Estimated

Value (0% Zero%) OR______% above the estimated value.” (Negative% OR % below

estimated value will be considered at par with SoR Value.)

8. If two or more bidders who have quoted at par with SoR Value, then overall lowest bidder will be

considered on the basis of higher net worth of year Financial Year 2025-26.

9. My rates are as under (Only to be quoted online thru n-procure)

At estimated Value

………. % age above the estimated value

APPLICABLE GST TAX SLAB BID:

SR. NO. DESCRIPTION APPLICABLE GST

1 SECTION-E FOR SCHEDULE OF RATE FOR SECURITY

OFFICER, SUPERVISOR, AND SECURITY GUARD

Kindly note that all bidders shall mention specifically GST rate applicable in the above-mentioned Annexure.

GIPCL may consider GST as inclusive if they do not mention / left blank GST column as herein above.

Place: Name & Designation of Officer Seal

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day :M Total

deployed in the month.

5) Details of Labour License : Valid up to for

6) Details of E.C Policy : Valid up to for

(7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

(8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

(9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Signature of Bidder

with official stamp

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE

BY SELLER / BIDDER.

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO: R A N O L I , Dist.

Vadodara – 391 350, Gujarat State, India (hereinafter referred to as“The Company/Owner” which

expressions shall unless repugnant to the subject or context includes its legal representatives,

successors and assigns) has entered into a contract with M/s……./ has placed a purchase

order on M/s….(hereinafter referred to as “Contractor(s)/Seller(s)”which expression shall unless repugnant

to the subject or context includes their legal representatives, successors and assigns)for … on

the terms and conditions as set out inter alia, in the Company’s contract No./

P.O.No.…………..date …………and various documents forming part thereof hereinafter referred to as

the“said contract” which expression include all amendments, modifications and/ or variations thereto

and where as the Contractor(s)/ Seller(s) has agreed for due execution of the entire contract and

guarantees its performance including any parts executed through any other agencies/ subcontractors

AND WHEREAS one of the conditions of the “said contract” is that

“contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from a bank for ….% (……….percent)

of the total value of the “said contract” against due and faithful performance of the “said contract”including

performance guarantee obligations of the contractor(s)/seller(s) for execution/ supplies made under the “said

2. We …………………………….Bank having its branch office at ……….……..do hereby agree

and undertake to pay the amount due and payable under this guarantee without any demur merely on a

demand from the Company stating that in the opinion of the Company, which is final & binding, the

amount claimed is due by reason of default made by the Contractor(s)/ Seller(s) in performing any of the

terms & conditions of the said Contract including defect liability obligations, in fulfilling the performance

guarantee obligation or loss or damage caused to or would be caused to or suffered by the Company by

reason of any breach by the said Contractor (s)/ Seller(s) of any of the terms & conditions of the contract.

Any such demand made on the Bank by the owner shall be conclusive as regards the amount due and

payable by the Bank under this guarantee. However our liability under this guarantee shall be

restricted to Rs.……(Rupees………………………only).

3. We undertake to pay to the company any money so demanded not withstanding any dispute or disputes

raised by the contractor(s)/ Seller(s) in any suit or proceeding pending before any office, court or tribunal

relating thereto our liability under this present guarantee being absolute and unequivocal. The payment so

made by us under this bond shall be a valid discharge of our liability for payment there under. Our

liability to pay is not dependent or conditional on the owner proceeding against the Contractor(s)/ Seller(s).

4. The guarantee herein contained shall not be determined or affected or suspended by the

liquidation or winding up, dissolution or change of constitution or insolvency of the said Contractor(s)/

Seller(s) but shall in all respect and for all purposes be binding and operative until payment of all money

due or liabilities under the said contract(s)/ Order(s) are fulfilled.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

5 The Bank further unconditionally agrees with Gujarat Industries Power Company Limited (GIPCL)

that Gujarat Industries Power Company Limited (GIPCL) shall be at liberty, without the Bank’s consent

and without affecting in any manner the Bank’s obligation under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company Limited

(GIPCL) against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other security

held by Gujarat Industries Power Company Limited (GIPCL) to secure the performance of the obligations

of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge the

Bank from liability hereunder, shall have any effect and the Bank hereby waives any right it may have to

apply such law, so that in all respects its liability hereunder shall be irrevocable and, except as stated

herein, unconditional in all respects.

8. This guarantee will remain valid up ____________________ days or ______________ whichever

is earlier. The Bank undertakes not to revoke this guarantee during its currency without previous consent

of the OWNER/PURCHASER and further agrees that if this guarantee is extended for a period as mutually

agreed between bidder & owner/purchaser, the guarantee shall be valid for a period so extended provided

that a written request for such extension is received before the expiry of validity of guarantee.

9. We ……………Bank further agree with the Company that the company shall have the fullest liberty

without our consent and without affecting in any manner our obligations hereunder to vary any of the

terms and conditions of the said Contract(s)/ Order(s) or to extend the time of performance by the said

Contractor(s) Seller(s) from time to time or to postpone for any time or from time to time any of the powers

exercisable by the Company against the said Contractor(s)/ Seller(s) and to forbear or

enforce any of the terms and conditions relating to the said Contract(s)/ Order(s) and we shall not be

relieved from our liability by reason of any such variation, or extension being granted to the said

Contractor (s) / Seller(s) or for any forbearance, act or omission on the part of the Company or any

indulgence by the Company to the said Contractor(s)/ Seller(s) or by any such matter or thing whatsoever

which under the law relating to sureties would, but for this provision, have affect of so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless a demand or claim

under this Guarantee is made on us within three months from the date of expiry we shall be

discharged from all the liabilities under this guarantee.

Date………. ………………………… .Bank

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized

person On behalf of the Bank

With Seal & Signature code

Note: BGs to be furnished from any of the banks listed here under.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of appropriate value)

B. G. No. Date:

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate Office at PO:

RANOLI, Dist.Vadodara – 391 350, Gujarat State, India (hereinafter called “The Company Owner” which

expression shall unless repugnant to the subject or context includes its legal representatives, successors

and assigns) has issued tender paper vide its Tender No……………………………………………for -------------

------------------------------ (hereinafter called“the said tender”) to

M/s.……………………………(hereinafter called the said Tenderer(s)” which expression shall unless repugnant

to the subject or context includes their legal representatives, successors and assigns and as per terms and

conditions of the said tender, the tenderer shall submit a Bank guarantee for Rs.……….

(Rupees ……………..only) towards earnest money in lieu of cash.

2. We ……………………………..Bank having its branch office at……… do hereby undertake to pay

the amount due and payable under this guarantee without any demur, merely on a demand from the Company

stating that in the opinion of the company which is final and binding, the amount claimedis due because

of any withdrawal of the tender or any material alteration to the tender after the opening of the tender by way

of any loss or damage caused to or would be caused or suffered by the Company by reason of any breach by

the said tenderer(s) of any of the terms and conditions contained in the said tender or failure to accept the

letter of Intent Agreement or that the amount covered under this Guarantee is forfeited. Any such

demand made on the Bank by the owner shall be conclusive as regards the amount due and payable by the

Bank under this guarantee, However, our liability under this guarantee shall be restricted to an amount not

exceeding Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not withstanding

any dispute or disputes raised by the tenderer (s) in any suit or proceeding pending before any office, court or

tribunal relating thereto our liability under this present guarantee being absolute and unequivocal. The payment

so made by us under this bond shall be a valid discharge of our liability for payment there under. Our liability

to pay is not dependent or conditional on the owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or suspended by the

liquidation or winding up, dissolution or change of constitution or insolvency of the said tenderer(s) but

shall in all respect and for all purposes be binding and operative until payment of all money due or

liabilities under the said contract(s)/ Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power Company Limited (GIPCL) that

Gujarat Industries Power Company Limited (GIPCL) shall be at liberty, without the Bank’s consent and without

affecting in any manner the Bank’s obligation under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor under the

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company Limited

(GIPCL) against the Contractor under the terms and conditions of the Agreement.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other security held

by Gujarat Industries Power Company Limited (GIPCL) to secure the performance of the obligations of the

Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge the Bank

from liability hereunder, shall have any effect and the Bank hereby waives any right it may have to apply such

law, so that in all respects its liability hereunder shall be irrevocable and, except as stated herein, unconditional

in all respects.

8. We ……………..Bank Ltd. further agree that the guarantee herein contained shall remain in full

force and effect during the period that would be taken for the finalization of the said tender and that

it shall continue to be enforceable till the said tender is finally decided and order placed on the successful

tenderer(s) and or till all the dues of the company under or by virtue of the said tender have been fully paid

and its claims satisfied or discharged or till a duly authorized officer of the company certifies that the terms

and conditions of the said tender have been fully and properly carried out by the said tenderer (s) and

accordingly discharges the guarantee.

9. That the Owner Company will have full liberty without reference to us and without affecting

this guarantee to postpone for any time or from time to time the exercise of any of the power of the owner

under the tender.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force till…………….. (Date to

be filled up shall be 180 days from the date of submission of Bid).

Bank Corporate Seal of the Bank By

Constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

Note: BGs to be furnished from any of the banks listed here under.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

LIST OF BANKS FOR EMD AND BANK GUARANTEE

1. All Nationalized Banks

5. Kotak Mahindra Bank

6. IndusInd Bank

9. Federal Bank

10. Bandhan Bank

11. Standard Chartered Bank

Please note that NO OTHER BANKS bank guarantee will be accepted other than above list.

Bank details for Bank guarantee are as under:

Name and Address of the Beneficiary Gujarat Industries Power Company Limited,

P.O. Ranoli, Vadodara -

Bank of Beneficiary State Bank of India

Bank Account No. of Beneficiary

IFSC Code of account of Beneficiary SBIN0001946

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

PROCEDURE FOR MAKING ONLINE PAYMENT OF EMD/SD/TENDER FEE

1. For making online payment, first go to the website: www.gipcl.com

2. Then, click on the caption/link as can see like:

“Click here for Making Online Payment of Advance for Ash, DM water etc.”

(The link is visible as horizontal highlighted below Tenders - News & Update Section. Can be seen

in below screenshot)

3. After clicking the link the new page will open. On this page, No need to enter User Name and

Password. Directly click on “Payment Form” given below the sign in option.

4. After clicking the “Payment Form”, the vendor has to enter the details asked which will be self

xplanatory. It is desired that all the information may be filled correctly so that the payment made can

If the some required fields are not known/available, vendor may write “Not Available” and then

proceed. E.g. some information like Party code is not available to vendor or GST No. not available

Optional Note: Although mentioned as above can be proceeded with “Not available”, It will be

appreciated that regular vendors may obtain the party code from Materials Dept. or Concerned

Person, so that the vendor can be identified. The same party code may be used for future

transactions also. After entering the details, click on SUBMIT Button.

5. The vendor/Party will be redirected to Payment Gateway.

By selecting the desired payment mode, payment can be made:

6. After making the payment, the receipt will be generated which has to be shared with Concerned

Person of GIPCL.

Important Note: Please note that for making online payment through the above gateway, the

charges* as below will be applicable, which has to be borne by Vendor/Party making the Payment:

Payment Mode Charges

Net Banking Rs.9 + GST

Credit Card 0.75% + GST

International Card 3.00% + GST

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

PERFORMA CERTIFICATE

(No claim, No arbitration)

M/s. GUJARAT INDUSTRIES POWER COMPANY LTD.

P.O. Ranoli-391350,

We hereby confirm with free consent as under: -

1. The measurements certified in final bill is full and final. We accept all the certified measurements

and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept this, and

no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and extension

period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not resort

to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified in the

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL against

noncompliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works for

above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of settlement

of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen/guards who were deployed by us for carrying out above

referred work as per prevailing Minimum wages act. We have also fulfilled all requirements of the

P.F. Act. We have maintained all records necessary as per the statutory requirements. We hereby

indemnify GIPCL from any disputes arising in future related to payment of guards, Provident Fund,

etc. and confirm that all liabilities of settlements of disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due recoveries

will be received by us.

Signature, Stamp and Date

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

6.0 Form-A (Annexure-F)

List of qualifying staff to be submitted with physical documents

Sr. No. Name of Supervisor Qualification Experience

Bidder / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Note: Form-A of Bid without price shall be submitted with Part-I

List of Tools & Tackles to be submitted with physical documents

Sr. No. Description Nos. Status

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Note: Form-B of Bid without price shall be submitted with Part-I

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

(Performa for daily work done report/measurement sheet)

Name of Agency:

Work Order No.:

DAILY WORK DONE REPORT FOR DATE: ___________________

Name of Supervisor of Contractor: __________________________________

Sign of Engineer-in-charge (to be taken at 08:30 AM to 08:45 AM):_______________

Total nos. of trips certified by me

Sign of Contractor's

(Shift-in-charge, Main Control Room)

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

Declaration cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm,

agree and undertake that all the Statutory and Safety Laws and Regulations of the applicable

Authority/ies shall be strictly followed for all types of works at the Site during the period of the Contract,

if awarded to me.

Signed and Stamped by the Authorized Signatory of the Bidder

Declaration for Contractual Litigations

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………. hereby confirm that

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations for the last three (03) years. There are no ongoing/pending legal

matter(s) with any of the Govt. of Gujarat Undertakings / GoG supported Companies,

including GIPCL.

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts.

/ Authorities and Govt. of Gujarat supported companies / undertakings / organizations

for the last three (03) years.

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this regard

shall amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

Schedule of Deviation from Technical Specification and Commercial Terms and Conditions

All the deviations from the terms & conditions of contract shall be filled by BIDDER clause by clause

in this schedule.

Sr. No SECTION TENDER DEVIATION

The Bidder hereby certifies that the above mentioned are the only deviations from OWNER’s Tender enquiry.

The Bidder further confirms that in the events any other data and information presented in the BIDDER’s

proposal and accompanying documents are at variance with specific requirements laid out in the OWNER’s

Tender Document, then the latter shall govern and will be binding on the BIDDER for quoted price.

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

10.0 ANNEXURE-J

PARTICULARS OF THE BIDDER

Sr. No. Particulars Please provide

information here.

a. Registered Office Address:

2. b. Address for Correspondence:

Contact Details:

Contact Person Name

Telephone No. :

Year of establishment

USER ID for e- Reverse Auction generated on nProcure webSite-

5. https://e-auction.nprocure.com

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

Tender Documents for Biennial Rate Contract for “Integrated Security, Vigilance Services for 2375MW RE Park at Great

Rann Of Kutch for the Year: 2026-2028.

11.0 ANNEXURE-K

CERTIFICATE OF COMPLIANCE BY CONTRACTOR

.......................... at Gujarat Industries Power Company Limited . I undertake to be bound by all

the provisions of the Contract Labour (Regulation &

Abolition) Act 1970 and the Contract Labour (Regulation & Abolition) Rules 1972, The Employees’

Provident Funds and Miscellaneous Provisions Act 1952, Minimum Wages Act 1948, Payment of

Wages Act 1936 and Payment of Bonus Act 1965 and all other applicable labour laws in so far as

the provisions are applicable to me in respect of the employment of contract labour by me for the

Authorized Signature with Stamp

Place: Baroda Date :

General Manager (HR&A)