ANNUAL MAINTENANCE CONTRACT FOR GRASS AND BUSHES CUTTING & CLEARING ATMEHSANA, AMRELI AND MANDVI AIRSTRIPS.

6 Online opening of Technical bid: 16/05/2026 from 12.30 hrs onwards, if

7 Opening of Price Bid: All the technical qualified bidders will be informed

about date of opening of Price bid thereby who may choose to remain present

in the office of the Bid opening Authority.

8 Bid Validity period: 90 days from the stipulated last date of submission

Downloading Tender Document:

Bid documents will be available on GUJSAIL and n-procure web site up to Date

Bidders wishes to participate in this tender will have to register on web site

https://www.nprocure.com

9 Digital Certificate:

Bidders who wish to participate in online tenders will have to procure /

should have legally valid Digital Certificate (Class III) as per Information

Technology Act-2000 using which they can sign their electronic bids. Bidders

can procure the same from any of the license certifying Authority of India or

can contact (n)code solutions-a division of GNFC Ltd, who are licensed

Certifying Authority by Govt. of India.

All bids should be digitally signed, for details regarding digital signature

certificate and related training involved the below mentioned address should

(n)code Solutions-A division of GNFC Ltd.,

(n)Procure Cell,

403,GNFCInfotower,Bodakdev, Ahmedabad-380054(India)

Reliance: +91-79-30181689

E-mail: [email protected]

TOLL FREE NUMBER: 1800-233-7944 (EXT:501, 512, 516,

Website : tender.nprocure.com

Bidders who already have a valid Digital certificate need not procure a new

Digital certificate.

10 On line Submission of Tender.

Bidders can prepare & edit their offers number of times before tender

submission date & time. After tender submission date & time, bidder cannot

edit their offer submitted in any case. No written or online request in this

regard shall be granted.

Tenderer shall submit their offer i.e. Tender in Electronic format on above

mentioned website & Date shown above after Digitally signing the same.

Offers other than on line will not be accepted in any case.

11 Submission of Tender Fees, Bid Security and other Documents:

Tender fee Rs. 2950/- (Rupees Two thousand nine hundred fifty

only)including GST by Demand Draft in favor of “Gujarat State Aviation

Infrastructure Company Limited”, payable at Ahmedabad from any

Nationalized/ Scheduled Bank only.

Bid Security i.e. EMD: Rs. 1,08,000/-- (Rupees: One lakhs eight thousand

only) in the form of DD/FDR in favor of “Gujarat State Aviation

Infrastructure Company Limited”, payable at Ahmedabad from

Nationalized / Scheduled bank shall be submitted with validity up to 90 days.

Other Documents required to be submitted:

A Pan Card Details(with page no in tender document)

B GST Number(with page no in tender document)

C Eligibility criteria: Complies sheet with supporting documents (with page no)

D Experience certificate: As mentioned(with page no in tender document)

E Company Bank Details ( Account no, IFSC Code and Bank Address )

The Bidder shall furnish as part of its bid, a EMD of Rs. 1,08,000/- form of

DD/FDR issued by one of the nationalized / scheduled banks as per Finance

Department, Government of Gujarat Resolution No :

EMD/10/2014/570/DMO, Dtd – 01/04/2016 in India drawn in favor of "

“Gujarat State Aviation Infrastructure Company Limited”, payable at

AHMEDABAD (the EMD), must be submitted in physical

Proposals not accompanied by Tender fee & EMD shall be rejected outright as

nonresponsive. The separate DD MUST BE PRODUCED AS TENDER FEE &

Exemption Certificate will not be accepted and considered as EMD.

The EMD of the unsuccessful bidders would be returned back on written

request, within 90 days of issuance of LOA to the successful bidder. The EMD

of the successful bidder would be returned within one month of submission

of FDR of security deposit in accordance with the provisions thereof or may

be adjusted on written request of bidder.

Tender fee, EMD and other documents received later than the last date/ time

specified above for tender document will not be accepted in any case and

the bid of that bidder shall be considered non-responsive.

No other condition in any form shall be considered at all, at the time of

evaluation of the tender i.e. the bidder shall have to submit unconditional

offer without differing from any of the tender condition.

12 Opening of Technical Bid

Opening of bid documents will be held on 16/04/2026 from 12.30 hrs

onwards in the office of Chief Executive Officer, GUJSAIL, Ahmedabad

Intending bidders or their representative who wish to remain present at

GUJSAIL premises at the time of tender opening can do so.

The offline technical evaluation of the tenders received on or before last date

of submission would be done and results will be intimated to tenderer.

After successful completion of Technical Evaluation, price bid of only those

bidders would be opened online, who are found to be qualified for price bid

13 Contacting Officer:

Further details/clarification if any required will be available from office chief

Executive Officer, GUJSAIL, Ahmedabad.

In case bidder needs any clarification/assistance or if training required for

participating in online tender, they can contact at following office: -

(n)code Solutions-A division of GNFC Ltd.,

(n)Procure Cell,

403,GNFCInfotower,Bodakdev, Ahmedabad-380054(India)

Reliance: +91-79-30181689

E-mail: [email protected]

TOLL FREE NUMBER: 1800-233-7944 (EXT:501, 512, 516,

Website : tender.nprocure.com

14 General instructions:

The fee for on line tender document will not be refunded under any

EMD in the form specified above in tender document shall only be accepted.

Tenders without Tender document fee in the form of DD, Earnest Money

Deposit (EMD) in the form of FDR and which do not full fill all or any of

the conditions or submitted in complete in any respect shall be

considered non responsive.

Conditional tender shall not be accepted.

This tender notice shall form a part of tender document.

The bidders are advised to read carefully the "Instruction for bidders"

contained in the tender documents.

The Internet site address for E-Tender is corporate website is

https://www.gujsail.nprocure.com

The GUJSAIL reserves the rights to reject any or all tenders without assigning

any reason thereof.

CHAPTER NO.2 TECHNICAL BID

INFORMATION REGARDING PRE QUALIFICATION, TECHNICAL & FINANCIAL

1) ELIGIBILITY CRITERIA FOR SHORT LISTING:

 Contractor should be a registered Co./Partnership Co./Proprietary/Society/or

registered in R & B Dept. in minimum E-1 category. Please enclose the copy of

 The bidder has to submit self-declaration certified on their letter head, indicating

that they have not been blacklisted by any Government Department,

Organization and Corporation, Nigam or board of Govt.

 Experience of successful completion of similar nature of works with Gujarat Govt.

Certificates from Department of Gujarat State Government to be attached.

 Should have valid GST no. & PAN No. Attach supporting documents as well.

 Must have average annual financial turnover of 72 lakes in past 3 years. Attached

past 3 years IT retune of company/bidder (CA Certificate provided).(FY-23-

Note: Any of the above eligibility not fulfilled will not be qualified for the bidding.

Any of the above documents will not be accepted separately after due date.

 GUJSAIL at its discretion may visit place of existing, contract/enquire for cross

verification of tender document during evaluation. If any document found to be

wrong or manipulated then bidder will be rejected immediately at any stage.

2) Scope of Work:

 The main work is to Clear bushes including uprooting of rank vegetation, grass,

brush wood, trees and saplings of girth up to 30 cm measured at a height above

ground level and removal of rubbish outside the periphery of the compound wall

at per site requirement and maintain garden area as directed including supply of

water for garden/plant.

 The entire area of the Airstrips required to be well maintained and must be free

from any type of bushes, grass or any unwanted foreign particles etc. in the

 The contractor shall cut the designated branches of trees, shift & transport the

cut branches by employing their own labour and transports at their cost from the

designated site within the time stipulated as prescribed by the Authority of

 The contractor shall follow the procedure for taking the material out of the

Airstrips premises abiding by all labour laws, statutory provisions, and safety

 The Contractor will be responsible for providing all materials, equipment, JCB,

Grass rotavator, tractor with trolley, water tanker, and equipment to labours,

labours to carry out the work or another required for the execution of work.

 Necessary record of the work done per day shall be maintained by Contactor and

workforce in evolved shall be maintained.

 Skilled/unskilled labour shall be capable of handling work proposed and

necessary tool and plant shall be made available at site of work by the

 All applicable insurance i.e. staff, equipment etc. will be taken by the contractor.

 All necessary insurance for labour, materials, third party insurance etc. as

required as per Labour Laws/Govt. norms from time to time or otherwise are to

be arranged by the contractor at his cost. Any claim arising out of the above shall

be settled and borne by the contractor. The GUJSAIL shall not be responsible in

any way for any mishap occurred/claim raised during the execution of work till

its completion. In case of failure of the contractor to settle any claim within a

reasonable time, the GUJSAIL may recover such amount from any of the bill of the

3) Financial Bids-

 Prices: The rates quoted shall be firm for the entire work which shall be inclusive

of all applicable taxes, levies, duties, work contract tax, etc.

 The financial bid should be submitted online only through n-Procure website

(tender.nprocure.com) by specified date and time.

4) Payments Terms:

 The payment will be made on quarterly to the contractor. The contractor has to

submit his bill immediately on completion of the months. The firm has to submit

the following documentary evidence for claiming the payment.

 Applicable taxes to be deducted at the time of payment will be deducted from

each bill of the contractor as per the prevailing government laws in the country

at the time of payment.

 All the necessary insurance will be taken by the contractor/ agency for their

duped staffs for said work.

The EMD will be released after submission of the performance bank guarantee of

5% equivalent to the cost of the annual Contract issued by Nationalized Bank. The

successful bidder will deposit 5 % of the total annually final bided amount as

performance security which is non-interest bearing in the shape of Bank

Guarantee/Demand Draft/ FDR issued by a Nationalized Bank only drawn in favor of

the “Gujarat State Aviation Infrastructure Company Limited” payable at

The AMC shall be considered for further extension beyond the above mentioned

period for another two years on same terms and conditions are there mutually

agreed upon, failing to which the AMC shall terminated at the end of original

contract period.

General Term and Requirement

 The profile of the company or/and name and curriculum vitae of key Persons to

be involved for undertaking Annual Maintenance Contract for bushes cutting and

clearing, disposal of waste outside of compound wall as specified local authority

at Mehsana, Amreli and Mandvi Airstrips.

 The rates (in Indian Rupees) should be inclusive of all taxes, duties, levies, freight

and forwarding.

 The Tender Document received without tender fee & EMD will not be entertained

and automatically disqualify.

 The price quoted shall remain valid for one year or till the finalization of the

tender. If any existing contractor denies of continue within one year then L2 may

be invited on bided price for negotiation.

 The CEO, GUJSAIL reserves the right to reject any of the tender or bidder without

assigning any reasons. The CEO, GUJSAIL reserves the right to alter/modify any

of or all conditions of this tender notice.

 In case of any dispute, The CEO, GUJSAIL shall decide the issue and his decision

will be final and shall be binding upon the parties.

 This agreement is subject to Ahmedabad/Gujarat jurisdiction.

 If any damage or loss is caused to the employees or the property of the GUJSAIL,

or any claims are made against GUJSAIL by reason of any act of commissions or

negligence on the part of the contractors or on the part of their agents,

representatives or employees, GUJSAIL Shall be entitled to recover such losses or

damages or claim from the advances made/to be made by the contractors as the

Earnest Money/Security Deposit (as the case may be) without prejudice to

recover such losses, damages or claim from any other money due or becoming

due under any other transaction with GUJSAIL .

 The selected bidder shall get the police verification for their staff deployed on

 The work involved is skilled/unskilled type. Hence the Bidder shall meet

personal staff insured for Accident etc. during working period. GUJSAIL will

not be responsible for any injury, accident etc. occurred while performing duty

and entire responsibility of insurance, compensation etc. to workers will lie

SECURITY DEPOSIT

 Selected Bidder has to submit the security deposit of 5% of the total contract

value for the duration of entire contract period in form of DD/FDR/BG in

favor of GUJSAIL.

 If any area is found unattended, improperly maintained, or work is found substa

ndard, a penalty of 5% of the quoted rate per instance per site shall be imposed

and recovered from the bill.

 It is specifically agreed between the parties that the terms and provisions of this

AMC will be treated as strictly confidential and neither party shall divulge or leak

out the same to any third party without first obtaining a written consent of the

 In the event of either party being rendered unable to perform by force majeure

any obligations required to be performed under the AMC, the relative obligation

of the party affected by such force majeure shall upon notice to the other party

be suspended for the period during which such cause lasts.

 Upon the occurrence of such cause and up to its termination, the party stating

that it has been rendered unable shall notify the other party in writing within

hours of such beginning and ending thereof giving full particulars and

satisfactory evidence in support of its claim.

 Time for performance of the relative obligations suspended by the force majeure

shall then stand extended by the period for which such cause lasts. During this

period, the obligation of the parties shall remain suspended and the contractor

shall not been titled to payment for that period. However, the owner shall pay all

amounts relating the commitments (including letters of credit) made by the

Contractor on behalf of the Owner for executing this AMC prior to

commencement of the force majeure situation.

 If the force majeure situation is expected to continue for more that 30 days, any

of the parties may after informing the other party in writing of this intention to

terminate the AMC by giving at least seven days ‘prior notice.

The AMC shall be terminated without giving any notice under the following

 If due to any Government order, the work of Annual Maintenance Contract for

Annual Maintenance Contract for bushes cutting & clearing at Mehsana, Amreli

and Mandvi Airstrips to be stopped. (Termination with a notice)

 If GUJSAIL feels that proper and recommended procedure as per guided, by

Authority are not followed, being observed. (Immediate Termination)

 If GUJSAIL is not satisfied with the services, then the Govt. will issue 2 warning

followed by the termination notice.

EVALUATION BASED ON TECHNO-FINANCIAL ASPECTS

 The TEC shall in the first instance scrutinize the bid proposals submitted by the

bidders to determine whether the bid submissions comply with the bid

Conditions. The TEC will not process the bid proposals, which are incomplete and

are not accompanied by the bid security or are received late or any other fault or

discrepancies such proposals will not considered for award of contract.

 The TEC shall then proceed with further scrutiny of the bid proposals, which are

found to comply with bid requirements. Based on the technical criteria listed in

this document, for undertaking Annual Maintenance Contract for Annual

Maintenance Contract for clearing bushes cutting at Mehsana, Amreli and Mandvi

 The Committee wills shortlist the bidder based on the technical criteria for

the opening of the financial bids. The Selection of the agency is purely on

least cost basis of technical qualified bidder.

Note: - (1) Opening of Tender: The Technical bids from the bidders received by CEO,

GUJSAIL, by the specified time and date (If convenient) shall be opened by TEC of CEO,

GUJSAIL on the date and time given in the tender document in the presence of such

bidders/tenderers or their authorized representative, who wish to remain present at

the time and date indicated in the tender document at CEO (GUJSAIL) Gujarat State

Aviation Infrastructure Company Limited, GUJSAIL Complex, Nr. Torrent Sub

Station, SVPI Airport, Ahmedabad- 380

(2) Acceptance of Tender: CEO, GUJSAIL reserves the right to accept/reject any

offer/tender either in whole or in part irrespective of whether it is lowest or not without

assigning any reason whatsoever.

(3) IF SECOND PARTY WOULD LIKE TO MENTION ANY OTHER CONDITION, THEY CAN

USE SEPARATE SHEET FOR THE SAME. The terms and condition mentioned in tender

document will apply in all aspects for the tender in question.

Gujarat State Aviation Infrastructure Company Limited,

A Government of Gujarat Undertaking

GUJARAT STATE AVIATION INFRASTRUCTURE COMPANY LIMITED (GUJSAIL)

A GOVERNMENT OF GUJARAT UNDERTAKING

CIN No. U62200GJ2010SGC061479

GUJSAIL Complex, Nr. Torrent Sub Station, SVPI Airport, Ahmedabad- 380

BIDDER/CONRACOTR PROFILE

2. Nature of the Firm: (Company/Partnership firm /Proprietorship): …………………..

Registered Office : ………………………………………………………………...

Branch Office : ………………………………………………………….

4. Name of contact Person : …………………………………………………………

5. Year of Establishment : ……………………………………………………

8. Submit the details for Provident Fund. : ………………………

9. Details for Labour License. : ……………………………………….

(To be submitted online only on n- procure website)

The Chief Executive Officer,

Gujarat State Aviation Infrastructure Company Limited

GUJSAIL Complex, Near Torrent Sub Station,

SVIP Airport, Ahmedabad - 380

Sub: Annual Maintenance Contract for Annual Maintenance Contract for clearing

bushes cutting at Mehsana, Amreli and Mandvi Airstrips.

We, the under signed, offer to provide the consulting services for the above in accordance

with your tender dated [Date], and our (Technical and Financial Proposal). Our financial

proposal is as under:

Sr. No. Name of Airstrip Area (in SQM) Total

• The quoted rates shall be inclusive of manpower, equipment, machinery, chemical spraying,

transport, waste disposal, statutory compliances, and all applicable taxes.

• No extra payment will be entertained under any circumstances.

• The contractor must ensure safety and quality as per the scope of work.

Note: The above quoted price is exclusive of GST. Amount of GST, as applicable at the time

of billing, shall be borne additionally by the Authority.

Our financial proposal shall be binding upon us subject to the modifications resulting from

negotiations, up to expiry of the validity period of the Proposal, i.e., [Date].

We undertake that, in competing for (and, if the award is made to us, in executing) the above

project, we will strictly observe the laws against fraud and corruption in force in Indian

gamely "PreventionofCorruptionAct1988".

We understand that you are not bound to accept any Proposal you receive.

Yours Sincerely,

Authorized Signature (in Full and Initials)

Name and Title of Signatory:

Name of Firm: Address:

Form 1: Technical Proposal Submission Form

(On the bidder company/ firm letterhead)

The Chief Executive Officer,

Gujarat State Aviation Infrastructure Company Limited

GUJSAIL Complex, Near Torrent Sub Station,

SVIP Airport, Ahmedabad - 380

Sub: Submission of proposal for Selection of Contractor for undertaking Annual

Maintenance Contract for bushes cutting & clearing at Mehsana, Amreli and Mandvi

We, the undersigned, offer to provide the services for the above cited subject in accordance

with your Tender dated _________, and our Proposal. We have gone through all the

information and terms and Conditions given in the Tender document including addendums.

1. The required general information and details along with supporting documents are

enclosed along with this Bid. The undersigned declares that the statements made

and the information provided herein is complete, true, and correct in all aspects. This

Bid shall be valid for 365 days from the Technical Bid Due Date.

2. We acknowledge that Office of CEO, GUJSAIL will be relying on the information

provided in this Bid and the documents accompanying such Bid for pre-qualification of

the Bidders for the aforesaid project, and we certify that all information provided in

the Bid and in the Annexure are true and correct, nothing has been omitted which

renders such information misleading and all documents accompanying such Bid are

true copies of their respective originals.

3. All the required documents as per format provided in the Tender document, duly

signed, are enclosed.

4. I/We, hereby irrevocably waive any right which we may have at any stage at law or

howsoever otherwise arising to challenge or question any decision taken by Office of

CEO, GUJSAIL in connection with the selection of Bidders, or in connection with the

selection Process itself, in respect of the above mentioned service

5. I / we agree and undertake to abide by all the terms and conditions of the Tender

6. We also understand that: -

(i) Office of CEO, GUJSAIL is not bound to accept the Bid of any Bidder, either in part

or in full. If Office of CEO, GUJSAIL rejects any Bid or does not shortlist any Bidder,

it may do so without assigning any reasons thereof.

(ii) Office of CEO, GUJSAIL has the right to change or alter the details of the Project

or scope of work;

(iii) Office of CEO, GUJSAIL reserves the right, in its absolute discretion, at any stage

without prior notice and without giving any reasons, to terminate further

participation in the Bidding process by any party, change the structure,

procedures and timing of the Bidding process, alter the terms of participation in

the Bid process at any stage of the Bid process and to suspend or terminate the

7. Our organization details are as follow:

Sr. Description Details / Supporting

1 Name of the contactor

2 Registered Office

3 Contact Details

4 Contact Person

5 Branch Office (If Any)

6 Pan No Pan Card copy

7 GST Registration No GST registration

8 Key Personnel (Name & Responsibility Only)

If negotiations are held during the period of validity of the Proposal, we undertake to

negotiate. Our Proposal is bind in upon us and subject to the modifications resulting from

We understand you are not bound to accept any Proposal you receive.

Yours Sincerely,

Authorized Signature (in Full and Initials)

Name and Title of Signatory:

Name of Firm: Address: