Annual Rate Contract Tender for Erection, Maintenance and Dismantling work of Overhead HT/LT line, TC,HT/LT AB Cable & MVCC CABLE under LADOL S/Dn, Vijapur DO, UGVCL

1 Tender Notice No. MSNCO/077/2026

Annual Rate Contract Tender for Erection,

Maintenance and Dismantling work of

2 Tender Item Overhead HT/LT line, TC,HT/LT AB Cable

& MVCC CABLE under LADOL S/Dn,

Vijapur DO, UGVCL

3 Estimatedcost 46,54,360.38 /-

Tender Fees plus applicable GST (Non Refundable)-Can be accepted

4 in cash (up to Rs. 10000 only) at the office address specified in the 1180/-

tender document or by RTGS/NEFT/online Only.

EMD Amount inRs.

(If EMD amount more than 3.00 Lakhs in that case EMD can be

accepted by RTGS/NEFT/online/BG/DD/Pay Order/Banker’s EMD amount 1% of Estimate Costi.e

Cheque. otherwise paid either in cash (up to Rs. 10000 only) at the 46,600/-

office address specified in the tender document or by

RTGS/NEFT/online Only.

6 SecurityDeposit (For successful bidder) 5% of cost of LOA

Online Preliminary, Technical & Price bid i.e. On line (e-

7 tendering) tender/offer submission last date (This is Date: 16/07/2026 Up to 18.00 Hrs

mandatory)

Original Documents Relevant to tender Fee & EMD (if not

paid through On or before date 18/07/2026 Up to

online mode) (By Registered Post A.D. or Speed Post only) 18.00 Hrs

submission last date.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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(This is mandatory)

Date of time of opening of preliminary bid (Tender Fee &

9 EMD Online and offline) and Technical Bid Date 20/07/2026 up to 11.00 Hrs

online(Tentative if possible)

Date of On line Opening of Price Bid online (Tentative, if

Date 20/07/2026 up to 16.00 Hrs

11 Bid Validity 180 Days

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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1. Tender&relevantdocumentsaretobe submitted online and only Demand Draft / BG / self-certified

receipt of payment required to submit against TENDER FEE/EMD is to be sentbyR.P.A.D/SpeedPost-

Otherwise tenderswillnotbe accepted.

2. Date of D.D. for Tender Fee and EMD must be on or before last date and time of on line

submission of tender.

3. Price bid/Technical Bid if submitted in physical form, same will not be opened and only online

submitted price bid/technical bid will be considered for evaluation.

4. All the bidders, in respect of the tender item must have vendor registration with the DISCOM /

GUVNL or their subsidiary companies prior to the date of opening of technical bid. Otherwise

their bids will not be considered eligible for technical scrutiny and as such, their technical bids

will not be open.(Optional)

5. Any technical questions, information and clarification that may be required pertaining to this

tender should be referred to competent authority.

6. Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder, offer

of the same bidder will not be considered and no any further communication in the matter

will be entertained.

7. UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

8. UGVCL BANK DETAILS:

Name of Company: UTTAR GUJARAT VIJ COMPANY LIMITED

Bank Name: BANK OF BARODA,Vijapur

Bank Account No:

IFSC Code: BARB0VIJAPU (Fifth Character is ZERO)

Type of Account: Cash Credit

Superintendent Account Executive Engineer

Exp. Section, Vijapur DO

Vijapur DO UGVCL.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Thecontractorwillhavetogivethefollowingundertaking on Rs.300/- notarized stamp

paper:(within 15days from the date of LOA)

1. Ifthistenderbeaccepted, contractor shall agreetoabidebyandfulfilallthetermsandprovision

oftheTenderandcontractofworksasapplicableandin case of defaultthereoftoforfeitandpaytothe

Companythesumofmoneydue.

2. The value of EMD paid herewith should be absolutely forfeited to the company, if contractor fail

to deposit the full amount of specified security deposit, within specified time limit.

3. The contractor shall co-operate with the Company inventory etc. He shall submit all the

requirements which are necessary to finalize his outstanding bills within 10 days from the date

of completion of work, failing which the Company shall finalize the account on the basis of its

inventory records and initiate action as per company’s discretion.

4. The competent authority can delete any item in schedule “B” in the tender, if he feels that the

rate quoted by the contractor for that item is abnormally high when compared to the

estimated rate.

5. In case of any dispute, concern EE/SE will be the final authority for deciding the same and his

decision will be final and binding on the contractor and Department and no further

appeal will be entertained.

6. The contractor will have to see that safety equipments are used by his labours, while working

on the line, equipment etc. contractor will be responsible for any accidents.

7. The contractor will have to under taken responsibility of accidents etc. for his persons working

on the line.

8. The contractors will have to take insurance of suitable amount for his labours.

9. Contractors will have to carry out the work under his eligible and authorized supervisor.

However the work is to be done as per standards and under supervision of UGVCL.

10. The Company does not bind itself to accept the lowest or any tender neither with any reason be

assigned for the rejection. It is also not binding on the company to disclose any analysis reports

on the tender.

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor: Signature

Full Address:

Contact Detail

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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GENERAL DEFINITION FOR BIDDERS

1. DEFINITION

1.1 The "UGVCL" shall mean the Executive Engineer ,DOVijapur, UTTAR GUJARAT VIJ COMPANY LTD., having its

corporate office at Visnagar Road, MEHSANA – 384001 GujaratTelephone: (02762) 222080-81

Fax: (02762) 223574. With expression shall unless repugnant to the context include its permitted assigns or

successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the

UGVCL for award of the contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the UGVCL to act as Engineer-in-Charge to

supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa, schedules

and drawings.

1.5 The "Order" shall mean the official letter issued by the UGVCL, informing the bidder that his tender has

been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the UGVCL with the contractor and shall

include the commercial technical and general conditions, schedules, drawings and any other conditions

specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed

by the UGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required to

complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by UGVCL from time to time to inspect the works

under the contract and/or duly authorized representative of the UGVCL.

1.12 “Letter of Award” shall mean the official notice issued by the UGVCL notifying the contractor that his bid

has been accepted.

1.13 “Date of Contract” Shall mean the date on which Letter of award has been Issued.

1.14 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

1.15 “A Week” shall men the continuous period of seven days.

1.16 HT means High Tension electric line

1.17 LT means Low Tension electric line,

1.18 Testing: - After completion of work execution required Tests are to be taken in presence of Engineer in

Charge whenever required.

1.19 Definition of “Similar work” for overhead network: Erection, Maintenance & Dismantling work of

Overhead HT/LT Line, TC & HT/LT AB Cable overhead electrical Network up to voltage level 11 KV.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Important instructions for submitting the Tender

1.0 Executive Engineer ,DOVijapur, UGVCL has invited TenderforLabourchargesforerection,

maintenance &dismantlingworkof Overhead HT,LTline, T/C,HT/LT AB Cable& MVCC Cable

underLADOL Sub-Division for variousschemeof Vijapur Division from the contractors / firms who

have executed works of similar nature and magnitude successfully and who are registered

under appropriate class.

2.0 Physical submission of Tender documents shall be for EMD and Tender fee cover only.

Bidder has to upload scanned copies of original (Notarized/self-attested copies of original- as specified in

tender document) documents with bid and no physical document to be submitted by bidder.

In case of short submission of documents with bid and/or clarification if any required from the bidder,

the required detail/documents may be asked from bidder in physical form.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form) remain

legible and should not be password protected.

3.0 Technical & Commercial.

3.1 Technical bid is to be submitted only in online. The below mentioned documents should be

submitted in form of self-attested true copies along with technical bid in N Procure Site Only.

No physical documents to be submit by bidder at VijapurDivision Office UGVCL.

(i) Solvency certificate issued from any Nationalized/scheduled Bank of RBI & not older than

12 month amounting of 20 % equivalent of estimated cost (as per UGVCL Rules). (Duly

Attested).

(ii) Separate EPF Code No. allotted by RPFC & Last Six month of current year EPF Challan paid

copy is required if applicable.

(iii) Vender Registration certificate as contractor in UGVCL. Bid of the bidder without vender

registration, will not be consider for further evaluations.

(iv) Last three financial year income tax return copy if applicable.

(v) Work experiences of the bidder shall be considered only if the works have been executed

under Public electrical utility of Central or State Govt. in India / Government Sector /

Power Utility (Government or Private) / Power sector PSUs & Power Sector CPSUs. And

also include option-II experience if work has been executed under supervision of UGVCLs

Engineer in charge with PO/WO issued by respective firm and work should be certifying by

Executive Engineer. Work carried out for similar nature like erection, maintenance &

dismantling of overhear HT/LT line, TC & HT/LT AB Cable shall have to be considered as a

work experience and experience certificate should be issued by order issuing authority

(Not below the rank of Executive Engineer).

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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(vi) For qualifying the experience criteria; bidder shall submit Copy of Work Order (showing

the statement of quantity & amount in Rs.), work completion certificate (showing amount

of actual work completed) up to last 7 years as per Annexure-A with Experience

certificate. Satisfactory work completion certificate for erection of Overhead HT-LT line,

T/C & HT/LT AB Cable work by authorized officer of Distribution Company. Copy of the

annual work orders with amount of erection of Overhead HT/LT line, T/C & HT/LT AB

Cable of any Distribution Company is also required for supporting documents.

(vii) Group Insurance: -A copy of the insurance policy of the insured labourer’s under W.C. Act

(viii) The contractor will have to under taken responsibility of accidents etc. for his persons

during working on the line and same will be on notarized stamped paper of Rs. 300/- or

the appropriate value (if revised by Govt.) within 15days from the date of LOA. The cost of

stamped will be borne by contractor.

(ix) List of Tools & Tackles and safety equipment’s available with contractors as per Annexure-

(x) Copy of the Electrical contractor license issued by the Office of Govt. of Gujarat. The

contractors outside of Gujarat State must have to take approval from Government of

Gujarat for Electrical Contractor license.

(xi) Labour license if applicable.

(xii) Copy of GST Registration Certificate duly attested.

(xiii) Copy of Permanent Account No. (PAN) duly attested.

(xiv) Details of Partners / Directors of Firm / Company.

(xv) Contractor’s Store address along with proof.

(xvi) Other documents (if required by authority).

(xvii) Bidder has to submit the copy of complete type test reports / certificates of offered make

of major supply items (Any make approved by GUVNL & Its Subsidiaries Company) as

required in overhead work. The Certificates / reports should not be older than 7 (Seven)

(xviii) Bidder has to provide the authorization letters from the manufacturer / authorized dealer

of offered make material. Guarantee also required from bidder as well as OEM /

authorized dealer.

(xix) Experience as a sub-contractor shall not be considered for technical evaluation except

mentioned as per Clause No. 3.2 (v).

(xx) Bidder must have Skilled Supervisor having Supervisor License & Skilled Technical staff &

labour for execution of work.

(xxi) Bidder must submit required document such as RTO Registration or a valid tie-up agreement with

a service provider for pole erection device (PED Machine).

Those bidders who have successfully submitted all above requirements are to be considered for further

evaluation.

The above stated criteria are minimum and the UGVCL reserves the right to request for any additional

requirement and also reserves the right to reject the bid of any bidder, if in the opinion of the UGVCL,

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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the qualification criteria are not fulfilled.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs.

Lakhs, criteria stated at clause no. 3.2-(V) & 3.2-(Vi) shall not be applicable for New Bidders.

Quantity Allocation will be as per Clause No. 43 General terms and Condition.

3.3 Technical Criteria for awarding the contract to qualified bidder is as under

Similar Nature of Work: The bidder should have successfully completed or substantially completed

similar nature of work i.e. Erection, Maintenance & Dismantling of overhead HT/LT Line,

TC ,HT/LT AB Cable& MVCC Cable Work for 11kV and above class in last 7 years ending last day

of month previous to the one in which bids are invited should be either of the following:

The amount of work completed by bidder as per work completion certificate shall be considered.

i. Experience in single completed work of projects execution in electrical sub-transmission /

distribution sector costing not less than the amount equal to 70% of the estimated amount of

the tender.

ii. Experience in two completed work of projects execution each in electrical sub-transmission /

distribution sector costing not less than the amount equal to 40% of the estimated amount of

the tender individually.

iii. Experience in three completed work of projects execution each in electrical sub-transmission /

distribution sector costing not less than the amount equal to 30% of the estimated amount of

the tender individually.

The similarity of work shall be pre-defined based on the physical size, complexity, methods/

technology and/ or other characteristics described, and scope of works. Substantial completion

shall be based on 80 (eighty) per cent (value wise) or more works completed under the contract

(Note: Substantial completion should not be defined in terms of percentage completion, rather it

should be based on functional consideration. For contracts under which the applicant participated

as a joint venture member or sub-contractor, only the applicant’s share, by value, shall be

considered to meet this requirement. For arriving at cost of similar work, the value of work

executed shall be brought to current costing level by enhancing the actual value of work at simple

rate of seven percent per annum, calculated from the date of completion to the date of Bid

Certificate for ‘substantial completion’ of project/work/asset should contain two parts. Part -I shall

contain ‘financial value of work done’ and part-II shall contain ‘certificate of functional completion

of project/work/asset’.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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3.4 Minimum Average Annual Turnover (MAAT) for last three years, ending 31st March of the

previous financial year, of the bidder should be at least 30% of the estimated cost of the tender.

In this regard, separate notarized certificate from CA must be submitted.

3.5 Net-worth of the last Financial Year shall be positive.

Note: Turnover & Net-worth shall be certified by CA on his letter head and duly attested. Turnover for

preceding year shall be considered subject to submission of provisional / audited certificate from

CA by the bidder.

3.6 Details of Partners/Directors of the Firm/Company.

 Partnership deed in case of Partnership firm.

 Memorandum of Association & Article of Association in case of Company.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs.

5 Lakhs, criteria stated at clause no.3.3, 3.4 &3.5 shall not be applicable for New Bidders.

Quantity Allocation will be as per Clause No. 43 General terms and Condition.

3.7 Payment of tender fee/EMD can be accepted by RTGS/NEFT in favor of UTTAR GUJARAT VIJ

COMPANY LIMITED.

Bank Name & Branch: Bank of Baroda, Vijapur

A/C Num.:01590200000345

IFSC Code: BARB0VIJAPU (Fifth Character is ZERO)

In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be

uploaded with bid. In case of payment through DD/Banker Cheque/pay order/Bank Guarantee,

the scanned copy of original document shall have to be uploaded with the bid and original copy

of the same will have to be submitted at the UTTAR GUJARAT VIJ COMPANY LIMITED Division

Office VIJAPUR, within 3 days of specified last date of submission of tender.

The cancelled check of concern bidder is to be attached for further course action of payment as

per rule through RTGS/NEFT by UGVCL.

The tender fees once paid for tender document will not be refunded under any circumstances or

not transferred to other bidder.

3.8 EARNEST MONEY DEPOSIT (EMD)

The EMD payable, between the dates mentioned in Table no 1 only.

The EMD Amount is as per Tender Detail Table No-1. The digital copy of amount transfer towards

Tender fee and EMD is to be uploaded with the tender documents.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the

award of the contract.

EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

pays the security deposit and signs the contract agreement.

If the successful bidder fails to submit a Security Deposit within 15days from the date of LOA of

the contract or fails to sign the contract agreement, then the EMD amount will be forfeited in

favour of UGVCL without any notice or / and action for “Stop deal” will be initiated as decided by

No interest will be payable by the UGVCL on the above Deposit.

Tenders without Earnest Money Deposit by the firms/Name will be rejected without entering in to

further Correspondence in this regard and no reference will also be made.

Earnest money deposit will be forfeited in case the successful bidder after his tender has been

accepted shall refuse to pay the prescribed security deposit and execute the contract.

4 Tender Papers & Specifications may be downloaded from web site https://tender.nprocure.com

(To view, download and on-line submission of documents) and UGVCL web site www.ugvcl.com

(To view & download only).

5 Bidders should be in touch with websites https://tender.nprocure.com,

www.tender.guvnl.com&www.ugvcl.com for information regarding

revision/corrigendum/Amendment in tender till due date of online submission and thereafter.

No separate information shall be sent in this regards and also not publish in newspaper.

6 It is mandatory for all the bidders to submit their tender documents/Technical bid with scanned

copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule time.

7 The Bidder must submit their Technical Bid & price bid online in electronic format only on N-

Procure web site till last date& time for submission. Offers in physical form will not be accepted

in any case.

8 Technical bid shall be opened on date (as mentioned) (If possible) in the presence of the bidder,

who remains present at that time.

9 The bidder shall have to submit their offer without any deviations in general terms and

conditions of the contract or in Technical specification/items. Tenders of such deviations may

also be rejected. Incomplete and conditional tenders shall not be considered.

10 UTTAR GUJARAT VIJ COMPANY LIMITED reserves the right to split up the work covered in the

scope of this contract amongst more than one contractor

11 Intending bidders should submit their tenders after studying all tender’s documents carefully

and visiting the site for satisfying themselves of actual site conditions, location and accessibility

of site and nature, extent of the work involved etc. Submission of tenders implies that bidders

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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have obtained all necessary information and other data required for executing the work. No

claim for extra charges on account of any misunderstanding or otherwise will be allowed.

12 All approaches to the site shall be in the scope of bidders.

13 The successful bidder will not be allowed to give sub-contract of the works awarded to him for

any reasons what so ever without permission of the competent authority.

14 In the experience certificate, contractor has to furnish the details of similar works executed by

him along with the list of equipments, tools and tackles and manpower available with him.

15 Price quoted shall be firm, till overall completion of the work under contract and there will not

be any price escalation.

16 Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified in

technical bid. “Price bid” of only qualifying bidders on the basis of Technical bid shall only be

opened. Price of bidders, who are not qualified technically as per requirement of technical bid

shall not be opened.

17 Offers shall be valid for the period of 180 days from the date of opening of price bid. Bidders

shall not withdraw tenders during the validity period, failing which their EMD shall be forfeited

during the period of 180 days.

18 All the works shall be carried out as per specifications attached with the tender as per REC

standards & Drawings. All materials procured (if required) should be confirming to relevant

Indian Standard issued by Bureau of Indian Standard and from approval of UGVCL.

19 Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any

respect, are liable to rejection.

20 A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures rates quoted in words

shall prevail. Further should there be any discrepancy between rate and amount that rates shall

B. The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words.

C. The bidder should specify whether the quoted rates are with or without prevailing taxes, if

applicable, in force at that time, The bidder must work out the total price of their tender

offered accordingly and the total amount should be clearly written in words & figure, in case of

offered accordingly and the total amount should be clearly written in words & figure, in case of

any discrepancy whatever written in words shall prevail. Company shall at liberty to decide the

matter as it deem fit.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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D. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

E. The tenderer’s own conditions of the contract will not be considered as forming the part of

the tender. The tenderers must send in their tenders, only if the Company’s conditions are

acceptable to them.

F. All corrections what so ever made in the tender rate must be signed fully with date by the

tenderer before submitting the tenders.

G. Rates must be quoted without any conditions. In case of divergence between rates in figures

and words; it will be constrained to read the rate most favourable to Company.

H. The rate quoted should be in percentage higher /lower/rate to rate.

21 Bidders willing to participate in tender should have valid digital certificate / Digital Signature as

per Information Technology Act 2000 using which they can sign their electronic bids. Bidders

can also procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed

certifying authority by Govt. of India.

22 AMENDMENT TENDER

At any time prior to the deadline for submission of bids, as mentioned in Table1, UGVCL may,

for any reason, whether at its own initiative or in response to a clarification requested by a

respective bidder, modify the bidding documents by amendments.

The amendment will be notified, only on UGVCL Website & n-procure website in case of on line

tender, UGVCL will bear no responsibility or liability arising out of noncompliance of the same in

time or otherwise.

Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

23 The tenderer UTTAR Gujarat Vij Company Ltd. Reserves the right to reject any or all tenders

without assigning any reason thereof.

24 Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s

interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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b) they receive or have received any direct or indirect subsidy/financial stake from any of them;

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of theirprincipal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in a

particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1) The principal manufacturer directly or through one Indian agent on his behalf; and

2) Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units or

more than one unit having common business ownership / management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister/ common business/ management units in same/ similar line of

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

25 Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not

have conflict of interest with other bidders for particular quoted item, as above.

26 For erecting pole the pits should be digging by using pole erection device (PED Machine)

wherever it is not possible to use PED machine in the area lick hard rock, small streets etc. the

permission of the engineer in charge shall be obtained for digging of pits as per conventional

27 INDEMNITY BOND

The successful bidder will have to give indemnity bond to UGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the

execution of work as per attached format.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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28 LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In the

event of any discrepancy in meaning, the English language copy of all documents shall govern.

29 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL,

MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation for any kind of fraud

for public and theft of material or/and with handlings the material and any civil and/or criminal

case pending at any stage than offer of such bidder /firm will be out rightly rejected.

30 Conditional bids shall not be accepted.

31 For Any work in Emergency Condition Charge to be apply 1.20 times of charge in Schedule B for

same type of work.

Signature of Contractor Executive Engineer

Name of Seal, Details Add. UGVCL, D.O.Vijapur

With Cell No/Fax

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT

Forerectionwork11KV and L.T. Distributionlinesand TransformerCenters.

(a) Erection of HT and LT Lines:

Siteclearingandtreecutting,whichcomeinthewayofline,willbedonebythecontractorathiscost. The

Companywill assist the contractor in getting necessary permission for tree cutting etc. Any claimfor

compensationinaboverespectwillhavetobebornebycontractor.

(b) Fixing of Pole Location:

The Points of pole structures, guys and earthing will be fixed by the department and will be

shown to the contractor. He should adhere to these locations in all circumstances unless directed

by the department to make any change. The Poles from One site to other site or at proposed

locations must be carted by loading on Tractor or Hand-Cart. The Poles shall not be carted by

toeing/Dragging with Tractor or Cart or with any other means.

(c) Pole setting:

Where poles are set in good solid ground, the depth of pit shall be 1/6 the height of the pole and

for grounds of any other nature, depth of pit shall be decided by the department. The poles and

guys must not be set at the edge of cuts or embankment where the soil is liable to be washed or

eroded out such setting should be avoided. While back filling, proper care should be taken for

filling of pit.

Extra payment is payable for hard soil or rock under the pole erection item which may be quoted

in the tender. The cost of damage done to the pole during erection will be recoverable

from the contractor. Pole, which is out of plumb/ out of alignment, shall not be accepted.

He should be able to render full account of the poles entrusted to him whenever the Supervising

Officer demands to scrutinize the same.

(d) Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place in the

village, excavation of pit, erection in position (with base plate where required), of 8 meter,

meter PSC poles, 9 meter to 13 meter long rail or suitable size girder or any other suitable pole,

fitting of clamps and cross arms and fabricated materials, fixing of caution boards as per drawing,

and specification inclusive of painting numbering and anti climbing device. Generally vertical

formations will be used on each pole. However horizontal formations will have to be used in

special circumstances as per instruction of Engineer in charge.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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(e) Special Two Poles Structure

Special two poles structure such as for HT line tapping, Railway crossing, any other HT/LT or

telephone line crossing, terminal structure for transformer substation comprises of Excavation

suitable pits and refilling of earth erection in position of two nos. of 8 Meter to 10 Meter PSC

poles. 9 meter to 13 Meter long rails or any other suitable poles fitting of clamps and cross arms,

bracing, cross bracing etc. as per drawing exclusive of mounting transformer but inclusive of

mounting D.O. fuses/ A.B. switches, numbering fixing of caution Board and anti climbing device

etc. The D.P. must be properly aligned and must be in plumb. Special structure if included will be

erected as per drawing supplied. Each Shackle Points must have “D” type Jumpers only.

(f) Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT Pin

and strain insulators, binding on insulators, jumpering. The jointing in HT line will be done

properly as per standard practice. Care must be taken in handling the conductor to protect

against cuts, scratches or kinks. The conductor must not be drawn over rough or rocky

ground, when it is liable to be damaged.

Wastage and cutting should be avoided as far as possible. Sag will be accepted as per RE Standard

in the materials account drawn for proper tension. The sag and spans will be maintained as per

drawing and design. The cross arms insulators must be so fixed that neither tilts nor bands from

position. The rate quoted should be per conductor route kilometer.

The span and sag, however, may vary according to sizes of pole available that these dimensions

will be specified by the field office before commencement of work. The sagging should be

uniform for all conductors and uneven sagging will not be allowed.

All the clearances should be maintained as per latest CEA (Measure relating to safety & Electric

Supply) regulation-2023 clause No-60 to

(g) Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of suitable

pit of 4' depth, fixing of stay clamp on pole, binding of GI stay wire. The stay insulators must be

inserted in the stay wire on all stays as per drawing. The wrapping of the Guy wire strands at both

ends the stay insulator must be even and must presents neat appearance and good

workmanship. No stay should be left loose but should be tight and straight to withstand in say

cyclone or sand storm, the item includes refilling of earth and painting of fabrication material. If

stays are not required to be concreted, a pre casted cement concrete block will be supplied by

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

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the department from his division store which the contractor will have to transport at his own cost

to the site of work and will have to use for fixing of anchor rod at site.

(h) Earthing:

The earthing arrangement shall be of pipe type/ plate type/ coil type as indicated in the drawing.

The earthing pipe/earthing plate/earthing coil supplied by the company shall be used as per

specification and drawing. GI wire no. 8 SWG for earthing should be bolted with earthing

pipe/earthing plate/earthing coil. G. I. Wire must be passed through PVC rigid Pipe which must

be buried at least 0.5 Meter in ground and to be kept 2.0 Meters above ground along the Pole.

offices. Coal and salt will have to be supplied by the contractor at his cost. Erection of earthing

should be carried out by digging separate pit of 1.8 meter for each earthing under the

supervision of the in charge. No amount will be paid if the work is not done in accordance with

these instructions. At least 10 KG of charcoal and 10 KG of salt should be invariably used by the

contractor at his cost and refilled the earthing pit with the alternate layers of coal / coke and

earth. Earthing carried out in pit of pole will not be considered and no amount will be paid for

such type of earthings.

(i) Guarding:

The guarding will have to be provided between crossing of HT and LT lines, at the road crossing,

crossing of telephone and telegraphs line and such other places as indicated by the department.

The work comprises of fixing of guard cross arms, eye bolts, guard cradle as per design, GI cross

lacing wires complete. Any special type of guarding if required will be designed and erected by

the contractor as per requirement of department. The ground clearance, line to line clearances

etc. to be maintained as per latest safety regulation-2023 of CEA.

(j) Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of

approved aluminium paint, all fabricated material will also be painted in a manner shown above,

and there should be sufficient interval between every coat of painting in order to allow for

drying. The bolts and nuts shall be dipped in anticorrosive oil before insertion. The lower portion

of steel poles up 3 fit above ground level shall be cleaned of all dust and rust. This surface should

be given a base coat of red lead and an additional coat of black bituminous paint before

inserting in the ground. The good quality paint will be supplied by the contractor and should be

of I.S.I mark and will be got approved from Executive Engineer, prior to starting work. Name of

the feeder and pole number has to be written on all the poles in English or Gujarati as per

instruction of Engineer In-charge. The colour of back ground and name / number must be of

contras colour. P.S.C poles need not be painted but should be properly cleaned and all

accumulations of earth, dirt etc, should be removed but fabrication material has to be painted. It

is suggested to get one coat of red oxide and two coat of silver paint at the MS fabrication

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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(k) Muffling:

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC Pole/Guys to

be concreted without any special reason. The Concreting of PSC Poles must be approved by

concerned Executive Engineer prior to execution. Concrete for Muffling of poles and stay rods

should be cement one part sand two parts and four parts metal (1:2:4). Muffling is not to be

done for PSC poles. Sand shall be clean and composed of hard siliceous grains. It shall be free

from clay or organic matter. Metal should be having sound hard and durable stone size ½” to ¾”

sieve. Drawing of Muffing is attached.

(l) TRANSFORMER CENTER:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type mounted on

two poles structures as per standard drawing and comprises of,

 Erection of poles with necessary earthings.

 OnesetofHTD.Ofuses/ AB Switch.

 11KV 10 to 200 KVA transformers complete with its accessories.

 One set of HT lightning arrestors.

 Fixing of Distribution box, cross arms and branching with earthing as per drawing, necessary

wiring of appropriate size of cables.

 Stays with insulators, numbering, fixing of danger board and ant climbing device.

 Three independent separate pipe type earthing/plate earthing / coil earthing should be

provided on either side of the transformer center and one at middle of the transformer

center. One separate earthing for LA, one separate earthing for transformer neutral and one

separate earthing for transformer body and other metal parts including distribution box. Each

consisting of one or more earth connection to earth pit.

 The rate should be quoted inclusive of transportation of distributions transformer from the

Company's stores to the site of erection. The cost of damage done to the transformer is

recoverable from contractor.

(m) Stringing of HT/LT Arial Bunched Cable

This includes stringing of Arial Bunched Cable with providing and fitting of necessary accessories

like dead end clamps, suspension clamps, insulation piercing connectors, Eye Hooks, HT

termination kits, jumpering etc. Care must be taken in handling the cable to protect against cuts,

scratches or kinks. The cable must not be drawn over rough or rocky ground, when it is liable to

be damaged.

(n) INSTRUCTIONS TO BE FOLLOW BEFORE STARTING WORK

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Before starting the work (New, alteration or addition) and during the progress of works the

contractor must obtain line clear whenever necessary from the concerned officers of this

department or other. During transportation or erection, if any accident occurs or any liability

arises due to non-observance of rules / instructions, contractor will be solely responsible for

All conductor, earth wire and stay set must be tight. Stay rod pit must be as per the

specifications. The entire pole must be in plumb. Fabrication fitting on pole must be tight.

Span of HT/LT line shall have to be kept as per site survey done by Engineer In-Charge and as

per site situation.

So long as the line is not handed over to the company, the responsibility of its safe custody and

of all fixture and materials etc. lying with that of the contractor will be that of the contractor.

PROCEDURE TO BE FOLLOW FOR GETTING MATERIAL FROMSTORES

A. Issueofmaterials:

ThefollowingmaterialsshallbesuppliedbytheUGVCLfreeofcostforuseontheworks to the contractor

asrequiredfrom RSO / DivisionalStores aswellasfromthesub-divisionstoreif any. The

transportation willhavetobearrangedbythecontractorathiscost(exceptpoles ofalltypes.)

ListofMaterials:

1. All types of Conductors & AB Cable.

2. The pole will be supplied by UGVCL at convenient place near place of work within 4 KM.

Contractor has to cart poles to the destination from the location where poles staked by

UGVCL within the radius of 4 KM at his cost.

3. HT-LT insulators with hardware.

4. All fabricated steel material with bolts and nuts.

5. Stay wire, G.I wire, earthing plate, earthing coil, earthing bolt, earthing pipes.

6. Distribution Transformer, LT Dist. Box, lightning arrestors, HT D.O. Fuse, AB switch with

accessories, PVC cable.

7. Danger board, anti climbing device of barbed wire.

8. Earthing plate/earthing coil/earthing pipe.

9. Stay set material.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

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10. All types of Bolts and nuts to be supplied by company as per availability in store, if not

Contractor has to provide the same and at the rate prescribed by company time to time in

statement of rates(SOR) will be reimbursed to the contractor.

The rates quoted should be inclusive of required all type of bolts and nuts (except LT Shackle

bolt) and transportation cost of all type of materials to site from the stores.

B. The quantities in the Schedule are approximate. Actual quantities may increase or decrease

according to the local conditions. The department reserves the right for revising or omitting any

of the quantities to be erected during the execution.

C. The contractor will draw and will be given only those materials and in anticipated quantities that

are just sufficient for the works to be carried out by him.

D. The materials will be issued to the contractor himself or his duly authorized representative only.

The contractorat the time of drawing materials from the stores shall have togive letter of

authorization in triplicate to the concerned sub-divisional officers, specifically stating the namesof

thepersonswho willdrawmaterialsformthestoreonhisbehalfand wouldsign the

requisitionsforandonbehalfofthecontractorandshallbebindinguponthecontractor. In case if any

authority or power of attorney is to be terminated, written instructions in this respect must be

intimated by Registered Post to the Executive Engineer and concerned sub-divisional office.

E. The contractor should get the requisition, three days before requires the materials on site, from

the Engineer-in-charge, for the material as per technical sanction. All the materials mentioned in

the requisition should be issued from Divisional store to the name of contractor with scheme. No

any material should be drawn departmentally for the work allotted to the contractor.

F. In case of loss or damage to materials, contractor will be responsible for the same; he has to

lodge FIR regarding loss of material. Action will be taken as per discretion of UGVCL; the cost of

the same will be recovered from the Contractor at stock issue rate plus 15% overhead charges

with applicable TAXES and shall be considered as final and unchallengeable.

All the materials issued by UGVCL shall be transported to the work site on same day and to be

preserved in safe custody at pre notified stores, failing to which UGVCL shall initiate Police action.

Similarly as per instruction of Engineer In Charge, you have to credit the material at UGVCL store

without any loss of time failing to which UGVCL shall initiate Police action.

G. The contractor will be fully responsible for any damage, breakage, loss or theft of materials

during transit or erection issued to him from stores till the time the work is handed over to and

taken over by the Company. The cost of damage shall be recovered from him as stated above in

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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H. All materials supplied to the contractor shall remain the absolute property of the company and

shall on no account be removed from the site of the work and shall at all times be opened to

inspection by the Engineer in-charge.

I. Any such materials remaining unused and in perfectly good condition at the time of

completion of the contract shall be returned to the company store for which no carting charges

are payable to the contractor.

J. The contractor will have to make his own arrangements to keep the materials under lock and key

(i.e. Store) and address of all the stores to be submitted before commencement of work. He will

be responsible for theft or loss on account of any reason what so ever.

All the above instructions have been read by me thoroughly or have obtained the thorough

understanding of the same and are acceptable to me unconditionally.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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GENERAL TERMS & CONDITIONS

1) The work should be strictly as per specifications and approved drawings of the Company which

can be supplied by the Engineer In-charge for reference at the request of the contractor.

The inferior and unsatisfactory work is liable to be rejected.

Before commencing the erection of lines, the contractor will be provided with the schedule and

the detailed layout map (proposed sketch). The work will have to be carried out as per

programmed laid down by department and under the entire supervision of UGVCL’s deputed

supervisor and contractor should employ his qualified supervisor who could supervise the works

throughout and he should remain present on site.

Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable to

locate poles at such points, special precautions about foundation will have to taken and work

carried out as per instructions of the Engineer In-charge.

No tools will be supplied by the department. The work if found inferior and not up to standard

of the Company is liable to be rejected at the risk and cost of the contractor. Any

expenditure incurred for rectification work carried out by department will be recovered from

contractor’s bills, if the contractor fails to rectify the inferior work done by him in spite of the

instructions to rectify the same.

Contractor will have to submit the certificate of their supervisor under whose supervision the

work has been carried out.

2) Acceptance of Tenders:

The Company does not bind itself to accept the lowest or any tender, neither will any reason be

assigned for the rejection. It is also not binding on the Company to disclose any analysis reports

of the tenders.

Accepting authority reserves the right of rejection of any or all tenders without assigning any

reason thereof.

Any tender who does not comply with the above requirements is liable to be rejected.

3) Security Deposit:

The successful bidder shall have to pay security deposit of within 15 days from the date of

issuance of LOI/LOA of an amount equivalent to 5% of the value of the work to be allotted to

him and as mentioned in LOI / LOA.

The Security deposit is payable the option of UGVCL by: (a) Demand Draft (b) Bank Guarantee to

cover execution period and, from any Nationalized /schedule Bank Payable at Vijpur. TheSecurity

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

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Deposit will be returned to the Contractor without any interest after the successful completion of

work and submission of No Objection Certificate by concern office.

4) Contract Document:

The successful bidder, whose tender is accepted will have to execute a 300 Rs. stamped

agreement in standard form with the company and will have to sign the contract booklet viz.

Tender and contract for works at his own cost. In case of partnership firms, necessary

partnership documents, in original along with its copy will have to be produced for verification

along with authority to sign the bills measurement and enter in to contract as well as

correspondence with the company. Wherever required necessary power of attorney will have

to be produced especially when the partnership deed is silent on the point of authority to

deal with the Company. The contractor will have to execute the documents and sign the

booklet “Tender and contract for work” before starting the work.

If a contractor happens to be a sole trader he will have to produce an affidavit made before

Magistrate to that effect.

5) TAXES AND DUTIES:

5.1 Bought out items from vendors/sub-suppliers: All levies, duties, GST and Cess etc. payable

on equipment/material components, sub- assemblies, raw materials and any other items used

for the bidder's consumption or dispatched directly to the owner from its sub-supplier and any

such taxes, duties levies additionally payable shall be to bidders account and no separate claim

on this behalf shall be entertained by the UGVCL.

5.2 UGVCL’s GSTIN Registration Nos. is24AAACU6551F1ZI

5.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the

Provisions of the law.

5.4 “In case any tax or duty is newly introduced by the Government applicable for this contract

with effect from the next day of the date submission of the bid and if the contractor is required

to pay new tax or duty, then the owner shall reimburse the contractor the new tax or duty so

paid by the contractor against submission by the contractor of documentary evidence to the

satisfaction of the owner.”

5.5 At the time of payment, statutory deduction will be made as per applicable rules and rates

for TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will be on the part

of contractor.

5.6 Before quoting, the bidder may ascertain from the concerned tax authorities of Government

the applicability of GST and Cess, etc. in respect of this work. No separate claim in this regard

will be entertained by the UGVCL, as it is the responsibility of the Bidder to pay all these taxes.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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5.7 Goods and Service Tax (GST): The F.O.R. destination prices are excluding GST and Cess as

applicable which will be paid extra on a given taxable goods and/or services within the original

contractual delivery period. The amount of GST/ and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means

IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and

SGSCT Act, 2017and all related ancillary legislations).

5.8 You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST/ and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities

and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without /COMPANY making any specific Claim, for the same, either

from the Department or from you.

5.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. /COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of GST/Cess prevailing when

the price quoted is inclusive of GST and Cess.

5.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have to

be borne by the Bidder. In no case additional amount towards tax or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

5.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in

acceptance of Bid only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company, along

with interest if any. Such refund along with interest needs to be passed on suo-moto by the

supplier / contractor.

5.12 Further, the Company has a right to recover the amount of GST along with penal interest at

the rate of 15% per annum if GST charged is not paid / short paid to the government or fail to

upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit.

5.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of UGVCL’s statutory variation clause shall apply.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

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5.14 Input Tax Credit Benefit In the event of any statutory increase in the rate of Input Tax

Credit and / or due to inclusion of any other additional item of their inputs/input services under

the ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should inform

such changes to COMPANY from time to time

6) Statutory Variation / Changes in taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable

or in the event of introduction of new tax/cess or cessation of existing tax/cess in the taxes

subsequent to your offer if it takes place within the contract period will be UGVCL account

subject to the claim being supported by documentary evidence. However, if any decrease takes

place during contract period the advantage will have to be passed on UGVCL. Statutory

Variation clause shall not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

7) Taxes, Permits & Licenses

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

8) INCOME TAX –TDS & GST-TDS

“Income-tax at source GST-TDS at the prevailing rate will be deducted from bills in accordance

with the provision of Income-Tax Laws and to that effect a certificate will be issued to the

contractor, however added as contractor has to submit separate invoice for supply parts item as

well as works part item separately, otherwise TDS will be deducted on entire invoice value.”

Applicable welfare cess will be deducted from contractors each bill by UGVCL to pay the same to the respective

Govt. Department. Tax will be deducted as per applicable statutory rules. Contractor should quote

accordingly i.e. inclusive of welfare cess.

Welfare Cess:

As per Welfare Cess Act, the welfare cess @ 1% is applicable and same is considered in price bid.

THE WELFARE CESS WILL BE PAID TO CONTRACTOR ON ACTUAL WORK EXECUTED AMOUNT AS PER CONTRACT.

The amount of welfare cess @ 1% of total bill amount is to be withheld from contractor running bill in case of

challan copy is not submitted along with invoice and will be released on submission of challan of

depositing the welfare cess amount to respective department.

The contractor shall deposit 1% welfare cess as applicable to respective government department. UGVCL shall pay

the welfare cess by way of reimbursement to contractor on production of documentary evidence of

payment deposited thereof by contractor.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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The modality of payment/reimbursement of welfare cess will be as under:

[a] On receipt of A/T, the contractor/ bidder will get them registered under Welfare Cess Act and submit

the documentary evidence to the concerned office.

[b] Before release of payment of first R.A. Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

[c] Before release of payment of subsequent R.A. Bills, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill.

[d] Before release of payment of Final bill, the contractor has to submit the documentary evidence of

payment of welfare cess of previous R.A. Bill as well as of final bill on final bill amount certified by

[e] Before release of payment in case of 1st & Final Bill, the contractor has to deposit the 1% welfare

cess on bill amount as certified by UGVCL and shall submit the documentary evidence of payment

deposited thereof.

[f] The contractor shall produce the receipt of payment of welfare cess from the respective Government

Department before submission of final bill otherwise final bill of the work will not be finalized.

Welfare cess payment will be reimbursed on production of evidence.

9) Jurisdiction:

Any dispute of differences arising under out of or in connection with the contract shall be

subject to the exclusive jurisdiction ofVijapur.

Addressing Tenders: Tenders must be submitted in envelops which must be properly sealed by

the tenderers with their office seal and must be super scribed with the following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer to see that the

tenders are received in company office or tender box within the stipulated time and date. The

envelope must bear full address of the tenderer.

10) Additions and alterations of any kind in tender forms, conditions etc by the bidder without the

consent of the undersigned are not permissible.

a. The bidder must quote his rate per unit specified in the schedule in figures as well as in words.

If there is difference between rates quoted in words and figures, rates quoted in words shall

b. The bidder must quote his rates net lowest and the rates not confirming to the unit specified

in schedule may not be considered even though they may be lowest.

c. The rates must be stated for each item separately and in addition percentage of reduction in

the total price if any should also be quoted.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

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d. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

11) The rate quoted should be in percentage higher /lower / rate to rate.

12) The company’s general conditions of contract will apply to all the contractors and he is deemed

to be fully aware of the company’s general conditions of contract for the works in

respect of security deposits, penalty for late completion of work etc and any ignorance of

these conditions will not exempt the contractor from the liability to abide by the same.

Submission of a tender by the bidder implies that he has read that the instructions and

conditions of contract contained in booklet and has made himself aware of the scope and

specification of the work to be done and of the conditions and rate at which stores etc. will be

issued to him and local conditions and other factors bearing on the execution of work.

If the contractor stands lowest for more than one tender it will be at the discretion of

the competent authority whether to award more than one work or not without assigning any

reason thereof.

13) In case of any discrepancy between Tender Document condition and the General Conditions of

Contract attached to Tender Document, the condition mentioned in tender document is final.

14) Any amount payable by UGVCL / Any Circle Office of UGVCL / Any Division office of UGVCL

under any order / sub work order to the contractor can be adjusted against amount receivable

by UGVCL / Any Circle Office of UGVCL / Any Division office of UGVCL / GUVNL or any of its

subsidiary company. The contractor will have no objection whatsoever for the same.

15) Safety:-

Before starting any work by the labour of the contractor, it will be the responsibility of the

contractor to obtain line clear from the concerned officer / employee.

Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and

Tackles for Safety are to be arranged by Bidder only.

No any work should be carrying out without supervisor of the company for safety point of view.

Contractors should observe all the safety rules during execution of work.

The contractor will have to see that labours working on the site should utilize all safety

equipment like helmet, safety belt, hand glows, safety shoes and tool-tackle. If any labour found

without safety equipment at site during execution of work, it is fully responsibility of contractor

for any accident occurred.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

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The contractor has to follow all labour laws, safety rules and regulations. The UGVCL does not

take any responsibility in case of accident or injury to the workers. The safety, security of men,

materials and equipment shall be sole responsibility of the contractor.

The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of

local body is a must condition for the successful bidder.

The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules

and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”

reserves the right to take actions as per the terms and conditions mentioned in Tender without

any prejudice.

The Company is not liable for any injury or damage to contractor’s workman or his

equipment respectively during execution of this contract and the Company will not pay

any compensation for any reasons whatsoever. The contractor is also responsible for any

damage to private property i.e. standing crops in farms or Gram Panchayat property etc.

16) The contractor shall not demand or accept any help from the intending consumers in line

erection works or in transportation of materials.

17) Whenever there is an excess work carried out by a contractor beyond the technically sanctioned

amount against the work order given, the approval for the excess quantity of work done should

be obtained from the competent authority as per Company rules.

18) The erection work should be started from the date of commencement given in the

order and should be completed within the prescribed period for each work. The

contractor is bound to complete the work within the specified period of each separate work

order given by Executive Engineer.

The contractor will be given the separate order for each work on the basis of the rate contract

order. The date of commencement and date of completion of work will be mentioned in the

order, which the contractor has to agree; otherwise the penalty will be levy for the late

completion of work as per Clause No.-32.

19) Priority of work would be decided by the Executive Engineer / Deputy Engineer of SDn and

contractor shall carry the work within the stipulated period of the order given by the Executive

20) You will have to submit fortnightly progress report regularly in duplicate to Engineer In Charge

and Executive Engineer Vijapur. If found that the work is unsatisfactory or not progressing as

per schedule then any action would be taken by the UGVCL as may deemed fit to see that work

is completed at the risk and cost of contractor. The completion time allowed for each Sub work

Order shall be strictly observed.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

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21) The contractor must have adequate resources and manpower of skill/unskilled personnel to

undertake the work at different places simultaneously.

22) The contractor will submit the final bill/ sub-work order bill within one month from the work

completion date.

23) The payment will be release within thirty days after submission of bill and all relevant

documents with invoice or part thereof whichever is later.

24) The contract will remain in force for the period of 2year from the date of issue of work order.

25) TERMS OF PAYMENT:

a) ThepaymentwillbemadetothecontractorbyECS/RTGS/NEFT subjecttoan

advancestampedreceiptbeingreceivedfrompayee.

b) The payment will be done after successful completion of scope of work of each sub-work order

after furnishing of the material accounts.

c) Mode of Payment: All payments under the Contract shall be made after the issue of work

certificates by the Engineer in charge, for the quantum of work completed.

d) Deductions from Contract: Price all costs, damages or expenses which the Owner may have

paid, for which under the Contract the Contractor is liable, or any other retention award will be

claimed by the Owner. All such claims shall be billed by the Owner to the Contractor regularly as

and when they fall due. Such bills shall be supported by appropriate and certified vouchers or

explanations, to enable the Contractor to properly identify such claims. Such claims shall be

paid by the Contractor within thirty (30) days of the receipt of the corresponding bills and if not

paid by the Contractor within the said period, the Owner may then deduct the amount, from

any amount due or becoming due by him to the Contractor under the Contract or may be

recovered by sections of Law or otherwise.

e) Terms of Payment: The owner shall pay to the Contractor as per the terms of payment

mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the specified

activities complete for each sub work order and the work for the next stage is continued.

2. 100% of the bills will be processed and paid within 30 days after submission bills at Sdn with

all relevant documents.

3. Payment of last sub work order shall be made after the work order is completed and the line

is handed over and accepted by the Engineer – in- Charge in all respects subject to furnishing of

performance guarantee of equivalent amount for the guarantee period.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

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4. The order value is based on the quantity, unit rates and values quoted and shall be subject

adjustment based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

26) Presentation of Bills

The bills along with required documents for work executed including cost of material consumed

is to be prepared in Quadruplicate and submitted 03 copies to the concern Deputy Engineer of

Sub Division Office. These bills shall be serially numbered.

Contractor has to submit Bills along with required documents for work executed including cost

of material consumed material account along with quantities of work executed for each item.

Location wise inventory of all the material used is to be submitted in detail. All required

documents including EPF should be produced by the contractor along with bills.

Work Completion certificate duly signed by Contractor for which Bill is submitted.

For non-submission or part submission of above information, no bills shall be processed.

27) Recording of measurements

If the work has been carried out satisfactorily, the contractor with prior intimation from the

Company Officers shall have to witness the inventory on the appointed date within the 15 days

of the completion of work. If contractor fails to come to the appointed date a notice under

Registered cover with A.D. will be served on him to witness the recording of inventory

prior appointment with the

Companyofficerwithintendaysofreceiptofnoticeorwithinsuchextendedperiodappliedfor

bythecontractorandgrantedbytheCompanyOfficer.Ifthecontractorstillfailstocomefor

theircordingofinventory withintheoriginalorextendedperiodoftimegrantedbythe

Companyofficerthentherecordingof inventory and recording of measurements thereof will be

carried out thereafter unliterary by the Company Officer and the same shall be finalized by the

Company’s Officer and the same shall be binding on the contractor, no request then will be

entertained.

28) Submission of materials account by contractor:

The contractor shall submit material account with each bill. Also he shall on completion of the

work have to prepare and render the final detailed material account of the materials

received by him from the Company store within 15 days from the date of inventory, if however

the contractor does not render the material accounts a notice shall be issued to the contractor

under Registered A.D. to render the materials account within ten days from the date of issue of

the notice. On default, the material account will be finalized and the recovery made as per the

Company account and procedure which shall have to be accepted by contractor and

disputes if any raised shall not be entertained. The balance materials also will have to be

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returned by the contractor within 7 days from the date of technical scrutiny from Division

Material accounting for work duly certified by Engineer- In-charge.

The contractor will not be allowed to transfer materials from one work to another without

the written permission of the Executive Engineer justifying the reasons for such transfer.

The contractor will have to use the materials on the work for which they have drawn.

29) On completion of work the contractor will inform the concerned DE in writing and DE will see

that if any rectifications are to be required, will intimate to the contractor within 15 days in

writing from the date of receipt of the letter from the contractor to complete the rectification

works within 7 days. If the contractor fails to do the rectification additions or alterations etc

within the above time limit, then the same will be got done through other agency or

departmental staff at the risk and cost of the contractor without giving any further notice

or any intimation. No complaint will be entertained from the contractor in this regard

and amount will be recoverable with 15% supervision charges.

30) Contractor has to take Earthing& utilization of CC Block in stay set certificate from the UGVCL

supervisor (Line Staff) and it is to be submitted along with the final bill.

31) Audit Inspection

UGVCL reserves its right to carry out random and surprise inspection at any time of the ongoing

work / completed work for ensuring its quality and compliance with the REC standards OR CEA

construction standards OR any Indian Standard OR Technical specifications of UGVCL. If during

such audit inspection, any violation of Standards OR Safety regulation is observed, which may

be unsafe for the general public or for the employee of Distribution licensee, UGVCL shall

intimate the Contractor immediately by any written communication medium (either through

mail / letter) and on such intimation, the contractor shall rectify such defects, within such

period, (as may be specified by the UGVCL, depending upon the quantum of such defects) and

shall submit the written report along with site photographs indicating such rectification to the

Engineer In-Charge. Nevertheless, following actions shall be taken against the Contractor on

detection of substandard work.

31.1 On first instance, a stringent penalty of 3% of total value of Sub-work order shall be imposed. In addition

to the above, if the contractor fails to rectify the substandard work despite being served the legal notice

under clause 31, UGVCL shall get the work rectified through the other contractor and shall recover the

total expense incurred for such rectification including labour and any other amount paid to the other

contractor as the case may be which it has to incur for such rectification.

31.2 On detection of second instance of Substandard work in the same work order OR in different work

order(s) under jurisdiction of UGVCL, the defective/substandard orders shall be terminated by following

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

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procedure as mentioned in tender terms and conditions in addition to the actions as mentioned above in

Clause 31.1.

31.3 On detection of third instance of Substandard work in jurisdiction of entire UGVCL by same contractor

during the last three years, the Contractor shall be stop-dealed after following due procedure and after

giving opportunity to represent as per principles of natural justice.

Definition of Substandard work

The work executed by the Contractor, which is not in compliance to the REC Construction standards

or CEA Construction Standards or any Indian standards (IS) OR violates the provisions of GERC

Distribution Code or Grid Code or CEA Safety regulations or in contradiction to any tender condition

as amended time to time, shall be considered as Substandard work

32) PENALTY

32.1 The time limit allowed for carrying out the work as entered in Bid shall strictly observed by the

contractor. The work shall throughout the stipulated period of contract proceeds with due diligence

(time being essence of the contract).

32.2 The execution of this contract shall be completed within 24 months after commencement period of

days from the date of letter of acceptance (LOA).

32.3 If the work is not completed within the scheduled period as prescribed in Sub Work Order, penalty

shall be @ 0.5% per Week or part thereof plus applicable tax (if any) subject to ceiling of 10% plus

applicable tax (if any) of the Sub Order Value with GST and Cess as applicable rates. This will be

deducted from the bills payable either against this contract or any bank guarantee or any other

amount payable under any contract with the UGVCL.

32.4 For calculating delayed portion, start date of sub work order for penalty calculation will be the Day /

Date on which the major material issued against the Sub work order and final date of actual

completion of work shall be consider. The penalty will be invariably deducted from the bill of the

contractor and no refund will be given unless the competent authority approved the waiver/ reduction

in penalty. In case of material supplied late by UGVCL to the contractor, clause no. 32.11 shall be

applicable.

32.5 The concern field office of Vijapur Division / Mehsana Circle will issue sub work order as a part of

contract as per requirement. The work completion period of each sub work order will be decided by

concern Engineer-in-Charge from the date of issue of sub work order. The delay of commissioning is

liable for penalty.

32.6 Penalty for non-submission of bills timely: Sub work order wise bill along with excess material credited

to store to be submitted by contractor within 30 days from the date of work completion. If the bill for

the work, after reconciling inventory given to contractor and depositing back the surplus material to

respective RSO / Divisional Stores, is not submitted within one months from the work completion date as

per work completion date, then penalty @ Rs. 500 per week or part thereof plus applicable GST subject

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to maximum of 10% of Sub Work Order value plus applicable GST will be deducted.

32.7 Penalty for violating safety rules: During the execution of Work, if Contractor/Labour are found violating

the Safety rules and Regulations, then Engineer-in-Charge will serve the warning Notice on first Instance.

On second Instance the amount of Fine will be Rs. 1000.00 or 0.1 % of amount of SWO (Whichever is

higher) with GST and cess. Even If after above two instances, still Contractor found violating Safety Rules

and Regulations then Procedures for Stop dealing shall be initiated against him as per rules and

regulations.

32.8 Further, it is to state that in rainy season and / or for any other reasons beyond the control of

contractor and / or if Municipal Corporation or Nagarpalika or Local Government Bodies or any other

utilities do not allow to execute work or any ROW issues; stoppage period will be allowed for such

period subject to submission of representation with documentary evidences. Stoppage Period will be

approved by next higher authority of order approving authority.

32.9 FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by either party of

any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of

the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions,

strikes lockouts or acts of God (hereinafter referred to as event)”, then provided notice of the

happening of any such event is given by either party to the other within twenty one days from the date

of occurrence there of neither party shall by reason of such event be entitled to terminate this contract

nor shall either party shall have any claim for damages against the other in respect of such

nonperformance of delay in performance, and deliveries under the contract shall be resumed as soon

as practicable after such event has come to end or ceased to exist, and the decision of the Managing

Director as to whether the deliveries have been so resumed or not shall be final and conclusive.

32.10 Extension in Contractual Period:

It will be Contractor’s responsibility to ensure that work is completed in stipulated time limit. However, if on

account of reasons beyond one’s control as laid down in the Force Major Conditions, UGVCL may

consider extension of contractual period with or without statutory variations and with or without price

variation.

32.11 Work completion period shall be reckoned from date of issue of material for particular sub work order.

However, decision of Executive Engineer of division with Supt. Accountant (Exp.) will be authorized for

finalization of work completion period if any dispute.

32.12 In case, it is not possible for the successful bidder to continue the work either due to heavy rains or

other reasonable causes, such facts should be immediately brought to notice of the Engineer In Charge.

If the reasons for stopping the work are genuine the Engineer in Charge may ask the successful bidder to

start the work again as per condition. The period of such stoppage will not be considered as a part of

working days moreover the successful bidder cannot claim compensation for such stoppage.

32.13 It will be the responsibility of the contractor to intimate the closing down and recommencement of work

at all stages to the engineer in charge or vice versa in writing with reason for the closing down of the

work with specific of days for which work will remain closed.

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32.14 In case of failure on the part of the contractor, his claim for extension of time limit will be entertained

with penalty.

32.15 In case, intimation is not given in these regard, the reason for delay will not be accepted.

32.16 However, time limit extensions will be considered only after execution of the sub work order fully and

upon submission of documentary evidence for the reasons of delay. Extension of Contractual period will

be approved by next higher authority of order approving authority.

32.17 However, time limit extensions will be considered only after execution of the contract fully and upon

submission of documentary evidence for the reasons of delay.

32.18 In case of extra ordinary situation like COVID-19 Pandemic or any lockdown situation or rainy season etc.

force majeure clause will be applicable and stoppage period in execution of work may allow, if required.

33) FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

33.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies, mobilization,

requisition or embargo;

33.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear waste from

the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous properties of any explosive

nuclear assembly or nuclear components thereof;

33.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

33.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

33.5 Neither party shall be considered to be in default or in breach of his obligations under the Contract to the

extent is that performance of such obligations prevented by any circumstances of Force Majeure that arise

after the date of the Notification of Award.

33.6 If either party considers that any circumstances of Force Majeure have occurred which may affect

performance of his obligations he shall promptly notify the other party.

33.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor to continue to

perform his obligations under the Contract so far as reasonably practicable. The Contractor shall notify the

Engineer-in-Charge of the steps he proposes to take including any reasonable alternative means for

performance, which are not prevented by Force Majeure. The Contractor shall not take any such steps

unless directed so to do by the Engineer-in-Charge.

33.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of Time for

Completion of the Works, either party shall be entitled to serve upon the other, 30 days’ notice to

terminate the Contract. If at the expiry of the period of 30 days Force Majeure shall continue, the Contract

shall terminate.

34) Rate to be deducted for not carrying out the work.

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a) If Feeder name is not done as per standard specifications due to negligence from contractor

side in that case rate will be deducted from the contractor bill as per UGVCL Rate.

b) Charges for mounting distribution boxes are including in erection of T/C. If distribution box

with wiring is not issued by UGVCL in that case rate will be deducted from the Contractor bill

as per UGVCL Rate.

c) If Transformer is not mounting then actual expenditure of Transformer replacement ongoing

contract rate for mounting transformer will be deducted from the bill.

d) If earthing of pole or DP structure is not found in a separate pit as per standard then such

bill will not be recorded.

e) Lighting arrestor must be installed otherwise bill will not be recorded.

f) All empty conductordrums will havetobe returnedbythe contractorat concern Divisional Stores,

failing which Rs.500/- per drum will be recovered.

g) GST at the applicable rate will be added to rates / amounts mentioned above.

35) Tax deducted at the source (TDS) under Income Tax and under Goods and Service Tax Act will

be deducted from bill as per applicable rate, if applicable.

36) ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise between the

parties to this agreement touching the agreement or subject matter thereof, arising out of or in

relation there to and whether as to construction or otherwise shall be referred to the decision of

the Sole Arbitrator, as appointed by the MD of COMPANY, for that purpose, who shall be a

retired High Court Judge or retired District and Sessions Judge, and the decision of the said

Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall be

governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended from time

to time and the rules made there under.

37) If any work not carryout out satisfactory deduction will be made as per prevailing cost data.

However Executive Engineer – Vijapur DO is the final authority and decision will be acceptable

Executive Engineer – UGVCLVijapur DO has full right to accept or reject any tender without

assigning any reason.

All the successful tender has to carried out the work under UGVCL competency as per assigned

by competent authority.

38) REVIEW OF ORDER

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The company reserves the right to reduce the quantity, if required.

39) CARTEL:

If, the Company during the procurement process, observes or suspects any activity on the part of

bidders or obtains any knowledge which indicates the existence of cartel formation amongst the

bidders or apprehends the possibilities of cartel as defined under The Competition Act, 2002, the

Board of the Company being a government Company involved in public procurement work,

reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any manner

deemed fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/other

laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

40) Evaluation of Tenders:-

Tenders shall be called for in two bids: (1) Techno-commercial Bid and (2) Price Bid.

The price Bid of Techno-commercially qualified Bidders will be opened.

For modification or relaxation in Techno-commercial Conditions after Technical Bid is opened, all

Bidders shall be given equal opportunity.

41) Price Evaluation:-

No price preference shall be given on any account. All tenders must be submitted firm price basis

(Inclusive of all Taxes) and lowest evaluated bid in the interest of the UGVCL, for the complete

works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match their

may go to the L-2, L-3 and so on depending upon the requirement at UGVCL’s sole discretion. If

Inviting Authority) decision shall be final and binding on all the parties.

In case of bid found quoted with abnormally low rates, UGVCLs may reject the offer at its sole

discretion after examining quality and resources of bidders with due approval of next higher

authority.

42) If work is not started / completed within stipulated time limit period, then contract be short

closed with applying risk purchase and Security Deposit is to be forfeited with put on black

listing or stop deal for the period decided by the competent authority.

43) QUANTITY DISTRIBUTION

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43.1The total quantity distribution to the new bidders will be restricted up to 30% of the estimated amount in

case of new bidders stands L-1. However, if the quoted price of new bidders is higher than regular bidders,

then there will be no any quantity distribution is allowed to new bidders.

43.2The competent authority of the UGVCL as per delegation of power shall decide to consider nos. of

bidders for placement of order under ARC, at its own discretion and considering field requirement.

43.3. The New bidder is to be asked to match the L-1 price of the New Bidder only and the regular Bidder has

to match the L-1 price of the Regular Bidder.

43.3.1 If L-1 New Bidder below company SOR Rate then regular Bidder restricted up to Company SOR Rate or

43.3.2 If L1 is new bidder above company SOR Rate Then Regular Bidder Should match with L-1 Bidder.

In case of L1 bidder backs out from tender process before allotment of order or during tender process, UGVCL

has right to call next lowest bidder/bidders to execute work according to Clause no-43.3.

(Note: The said clause is applicable to the ARC tender. If tender is invited with value more than Rs. 5 Lakhs for

specific single work, experience criteria may be kept in line with important instruction for submitting the

Tender Clause No: 3, Technical & Commercial. Accordingly, this clause may be adopted / deleted while inviting

44. CONTRACT QUALITY ASSURANCE:

44.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall

quality management and procedures which he proposes to follow in the performance of the

Works during various phases as detailed in relevant clause of the General Technical Conditions.

44.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the

execution of the Contract. UGVCL reserve the right to inspect the work at any stage of contract

i.e. during the execution and after the execution of work.

44.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if any)

are being supplied. Such details shall be accompanied by their list of previous supplies made

performance reports etc. However, in case of orders are placed, specific approval shall be

obtained from the UGVCL for the vendor supplied materials. The quality assurance program

shall be furnished for each material separately for approval.

45. SECRECY:

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The technical information, drawings, specifications and other related documents forming part of

the enquiry or Contract are property of UGVCL and shall not be used for any other purpose,

except for the execution of the contract. All rights related to the technical specifications,

drawings and records are reserved by UGVCL only and no part or partial should be reproduced,

copied or alter without prior permission to UGVCL in writing. In the event of the breach of this

provision, UGVCL can claim the damages caused by such events.

46. Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

46.1 Has submitted fake, false or forged documents/certificates.

46.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless it

is sought for.

46.3 Has tampered with the stipulated tendering process.

46.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions.

46.5 Has committed breach of contract or has failed to perform a contract or has abandoned the

46.6 Has failed to provide suitable expertise for the work as per prescheduled program

46.7 Has failed to submit all the necessary Test reports/documents within time schedule / as per

Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed

subject to submission of type reports / documents to the firm.

46.8 Has indulged in construction and erection of defective works.

46.9 Has supplied inferior quality / defective materials and refused to replace with stipulated

time frame, as specified by the company.

46.10 Has substituted materials In lieu of materials supplied by the Company or has not returned

or has short returned or has unauthorized disposed of materials/ documents/ drawings/

tools or plants or equipment supplied by the Company

46.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

46.12 Has unauthorized obtained official company information or copies of documents, in relation

to the Tender/Contract

46.13 Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

46.14 Any other ground for which in the opinion of the Company makes it undesirable to deal with

the Firm, and

46.15 In case the State Government directs the Company to place a firm in stop dealing/ banned

for business dealing/ blacklisting

46.16 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for

business dealing and/ or blacklisting for all Companies.

47 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

47.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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47.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list

of Stop dealing / Banned for business dealing in any Company of GUVNL and its Subsidiary

Companies,

I. No enquiry shall be issued to a firm.

II. No bids / tender shall be considered for evaluation and the bid submitted by the

Firm shall be returned.

47.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on Stop

dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies, during

tender process: -

I. Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid.

II. After opening Technical bid but before opening the price bid, the price bid of the

Firm should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Technical Bid.

III. After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its

price is the lowest. In this situation, the next lowest bidder shall be considered as

IV. The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that

there are no outstanding dues recoverable from the firm.

47.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already

executing work and/ or Letter of Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed to complete such awarded work / supply.

47.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from the

firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

47.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put

on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm shall be

on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary Companies & for

all Services of the Firm.

47.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern, then

all the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/

Banned for business dealing.

47.8 The Board of Directors of the concerned Company may however, if he considers it to be in the

interest of the Company, remove the ban in respect of any specific Service from any

Contractor for that Company only.

47.9 Every bidder should, at the time of submission of bid, give a declaration as per Annexure-F

attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has not

been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s any

Subsidiary Companies.

48. Relationship with employee:

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Every bidder should, at the time of submission of bid, give a declaration as under,

“If in any Bidder Company/firm, the interest(i.e. shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in

section 2(77) of the company’s Act 2013 is 10% or more, the tendering Company will not deal

with such Company/Firm at all.

Bidder therefore, must specifically disclose this fact in his technical bid. Non –disclosure of such

facts would immediately disqualify the Bidder for further dealing with the tendering Company”

49. Usage of “Call Before you Dig” application:

“Permission letters granted online/offline for enforcing use of ‘Call before U dig’ mobile application

for any work involving excavation activity.” (Contractor/Bidder has to register them as

Excavator/Digger in “Call before you Dig” application and for any excavation/digging work;

contractor has to take permission/NOC from “Call before you Dig” application)

50. GUARANTEES

The Contractor shall guarantee in accordance with the Contract documents and free from defects

in material/equipment supplied by contractor like Indoor / Outdoor / Joint kits, HDPE Pipes etc.

and workmanship for a period of twelve (12) calendar months from date of completion of sub

work order by contractor. For the same, sticker must be provided incorporating Date of Installation

and due date of guarantee on materials used by Successful Bidder.

51. Defence of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner,

for the failure, omission or neglect on the part of the Contractor to perform any acts, matters,

covenants or things under the Contract, or for damage or injury caused by the alleged omission or

negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or in

connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers or

employees, the Contractor shall in all such cases indemnify and keep the Owner, and the Engineer

and/or his representative, harmless from all losses, damages,expenses or decrees arising of such

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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SCHEDULE‘B’

SCHEDULEOFLABOURRATESFOR ERECTIONWORKOF OVERHEAD HTLTAND TC, HT/LT AB CABLE&

MVCC CABLE FOR LADOL SUBDIVISION OFFICE UNDER VIJAPUR DO, UGVCL.

Tender No.:

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sr. Estimate RATE as

Description of Work Unit Total

No. Qty. per latest

HT TAPPING FROM EXISTING POLE INCLIDING

FIXING OF CROSS ARMS,CLAMPS, ANIT-

CLIMBING DEVICES, DANGER BOARD,

1 INSULATORS ETC. Code. 9901000001 100 No. 459

ERECTION OF PSC POLES OF 8 MtrX 200 KG

INCLUDING EXCAVATION OF PIT AND REFILLING

OF EARTH, FIXING OF CROSS ARMS, TOP

2 FITTING,INSULATORS etc. Code. 9902010001 350 No. 1113

ERECTION OF PSC POLES OF 10 MtrX 270 KG

INCLUDING EXCAVATION OF PIT AND REFILLING

OF EARTH, FIXING OF CROSS ARMS, TOP

3 FITTING,INSULATORS etc. Code. 9902010002 160 No. 2466

ERECTION OF STEEL POLES OF 9 TO11 METERS

INCLUDING EXCAVATION OF PIT AND REFILLING

OF EARTH, FIXING OF CROSS ARMS, TOP FITTING

CLAMPS ,INSULATORS ,ANTI-CLIMBING DEVICES

4 Code. 9902010003 8 No. 1865

ERECTION OF STEEL POLE OF 13 METERS FOR

RAILWAY CROSSING ON BG/MG/NG LINE FOR

0.400/11/22KV OVER HEAD LINES I.E. INCLUDING

EXCAVATIONOF PIT & REFILLING OF EARTH,

FIXING CROSS ARMS, TOP FITTING CLAMPS,

5 INSULATORS Code. 9902010005 8 No. 2137

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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ERECTION OF DOUBLE POLE STRUCTURE OF

Mtr X 200 KG PSC POLES INCLUDING

EXCAVATION OF PITS & REFELLING OF

EARTHING, FIXING OF CHANNELS, SUPPORTING

ANGLES, CLAMPS, ANTI CLIMBING DEVICES

DANGER BOARDS, INSULATORS ETC. (WITHOUT

6 AB SWITCH) Code. 9902020003 8 No. 2530

ERECTION OF DP STRUCTURE USING 10 MTR

KG PSC POLE INCL EXCAVATION OF PITS &

REFELLING OF EARTHING, SUPPORTING ANGLES,

CLAMPS, INSULATORS ETC. BUT EXCL. OF GUYSET

AND EARTHING (WITHOUT AB SWITCH) Code.

ERECTION OF DOUBLE POLE STRUCTURE OF 9 TO

11 METER STEEL POLES INCLUDING EXCAVATION

OF PITS & REFELLING OF EARTHING, FIXING OF

CHANNELS, SUPPORTING ANGLES, CLAMPS, ANTI

CLIMBING DEVICES DANGER BOARDS,

INSULATORS ETC. (WITHOUT AB SWITCH) Code.

ERECTION OF DOUBLE POLE STRUCTURE WITH

MOUNTING OF AB SWITCH, HG FUSES OF 8 Mtr X

200 KG PSC POLES INCLUDING EXCAVATION OF

EXCAVATION OF PITS & REFELLING OF

EARTHING, FIXING OF CHANNELS, SUPPORTING

ANGLES, CLAMPS, ANTI CLIMBING DEVICES ETC

9 Code. 9902020003 15 No. 3042

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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ERECTION OF DOUBLE POLE STRUCTURE WITH

MOUNTING OF TRANSFORMER,AB SWITCH, HG

FUSES USING 10 Mtr X 270 KG PSC POLES

INCLUDING EXCAVATION OF EXCAVATION OF

PITS & REFELLING OF EARTHING, FIXING OF

CHANNELS, SUPPORTING ANGLES, CLAMPS, ANTI

10 CLIMBING DEVICES ETC Code. 9902020004 15 No. 9808

ERECTION OF DOUBLE POLE STRUCTURE WITH

MOUNTING OF AB SWITCH, HG FUSES OF 9 TO

Mtr STEEL POLES INCLUDING EXCAVATION OF

EXCAVATION OF PITS & REFELLING OF

EARTHING, FIXING OF CHANNELS, SUPPORTING

ANGLES, CLAMPS, ANTI CLIMBING ETC. Code.

ERECTION OF DOUBLE POLE STRUCTURE WITH

MOUNTING OF AB SWITCH, HG FUSES OF 13 Mtr

STEEL POLES INCLUDING EXCAVATION OF

EXCAVATION OF PITS & REFELLING OF

EARTHING, FIXING OF CHANNELS, SUPPORTING

ANGLES, CLAMPS, ANTI CLIMBING DEVICES ETC.

12 Code. 9902010005 20 No. 4531

ERECTION OF SINGLE POLES STRUCTURES WITH

MOUNTING OF AB SWITCH, HG FUSES,

TRANSFORMERS, LIGHTENING ARRESTORS,

DISTRIBUTION BOX ETC. OF 8 Mtr X 200 KG. PSC

13 Code. 9902030003 20 No. 4340

ERECTION OF DOUBLE POLES STRUCTURES WITH

MOUNTING OF AB SWITCH, HG FUSES,

TRANSFORMER FROM STORE TO SITE,

LIGHTENING ARRESTORS, DISTRIBUTION BOX

14 ETC. OF 8 Mtr X 200 KG. PSC Code. 9902030003 30 No. 8681

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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ERECTION OF DOUBLE STRUCTURE WITH

MOUNTING OF AB SWITCH, HG FUSES

TRANSFORMER FROM STORE TO SITE,

LIGHTENING ARRESTORS, DISTRIBUTION BOX ETC

15 9 TO 11 METERS STEEL POLES Code. 9902030007 10 No. 10151

ERECTION OF GUY SET INCLIDING EXCAVATION

OF PITS & REFILLING OF EARTH AS PER

STANDARD SPECIFICATION WITH STAY

CLAMPS,STAY WIRE,ANCHOR ROD,TURN

BUCKLE,EYE BOLT,GUY INSULATOR ETC. Code.

CONCRETING OF POLES, GUYS, ETC. INCLUDING

COST OF CEMENT SAND METAL (1:2:4) AND

WATER ETC. AS PER STANDARD SPECIFICATION

17 Code. 9905010001 10 CMT 7668

ERECTION OF COIL TYPE/ CI PLATE TYPE

EARTHING INCLUDING COST OF COAL SALT ETC.

BUT WITHOUT COST OF GI WIRE AS PER

STANDARD SPECIFICATION (20 kg salt-20 kg Coal)

18 Code. 9902040002 200 No. 579

STRINGING OF 30MM2 ACSR/34MM2, 55MM2

AAA CONDUCTOR FOR 11/22KV & LT LINES

INLCUDING FIXING OF INSULATORS, BINDING

19 JUMPERING ETC Code. 9903000001 150 Km 2020

STRINGING OF DOG. CONDUCTOR (100 mm2

ACSR/100 mm2 AAAC) FOR 11/22KV &

INLCUDING FIXING OF INSULATORS, BINDING

20 JUMPERING ETC Code. 9903000002 10 Km 4651

PROVIDING OF 1-ph NEW CONNETION WITH PVC

2.5 MM2 CABLE FROM TERMINAL POLE TO

21 METERING POINT Code. 9904010002 10 No. 380

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Providing Three phase 4 wire service connection

with PVC 4mm2/10mm2 four core cable from

terminal pole to metering point including fixing

of meter with meter earthing complete work as

22 per slandered specification Code. 9904010001 10 No. 522

PROVIDING GUARDING TO HT LINE/LT LINE ON

23 ROAD / RAIL CORSSING Code. 9906000001 100 Mtr 67

LT LINE TAPPING SINGLE PHASE (WHERE

ADDITIONAL NUT BOLTS & FABRICATIONS/U-

CLAMPS FITTING IS REQUIRED Code.

LT LINE TAPPING THREE PHASES (WHERE

ADDITIONAL NUT BOLTS & FABRICATIONS/U-

CLAMPS FITTING IS REQUIRED Code.

Stringing / Laying of overhead LT cable for road

crossing HT line crossing & telephone line

26 crossing etc Code. 9911000026 15 No. 251

Dismantling of 8mtr. PSC POLE IN USABLE

CONDITION WITH CREDITING OF FABRICATION

AT STORE & STACKING OF POLE AT SAFE AND ON

27 ROAD SIDE Code. 9907000017 20 No. 562

Dismantling of 10mtrpsc pole/ 13 MTR. GIRDER

SIZE 100X150 MM IN USABLE CONDITION WITH

CREDITING OF FABRICATION AT STORE &

STACKING OF POLE AT SAFE AND ON ROAD SIDE

28 Code. 9907000018 20 No. 1233

Dismantling of transformer centre ( 08 MTR PSC

Pole) with crediting of fabrication materials &

Transformer at store and safe stacking of pole at

29 road side with transformer Code. 9907000007 2 No. 4340

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Dismantling of transformer centre ( 8mtr PSC

Pole) with crediting of fabrication materials at

store and safe stacking of pole at road side

30 without transformer Code. 9907000019 2 No. 2263

CARTING OF PSC POLE AT DESTINATION (PER Pole

POLE) MORE THAN 4 KM & UP TO WORK Per

31 DESTINATION Code. 9914020002 10 km 371

Replacement of 11 KV PIN INSULATOR by new

pin insulator /Composite Pin Insulater with

32 Binding Code. 9908000002 800 No. 45

Replacement of 11 KV DISC INSULATOR WITH

H/W by new Disc Insulatore/Composite Disc

insulatore PER SPECIFICATION. Code.

Replacement of LT Shackle insulatoreBy New

34 One. Code. 9908000008 200 No. 34.5

Re Fixing OF V cross arm in proper positions

35 Code. 9912020008 300 No. 70

Replacement of V cross arm By New One Code.

Re Fixing of Top fitting arm in proper positions

37 Code. 9911000010 50 No. 42

Replacement of Top Fitting Bye New One Code.

Straighting of tilted PSC Poles/ RSJ Poles at Pin

39 Point Code. 9911000002 20 No. 272

Straighting of tilted PSC Poles/ RSJ Poles at

40 tension Point Code. 9911000002 20 No. 315

Re-Tightening of loose GUY set in all aspects.

41 Code. 9911000007 20 No. 175

REJUMPERING WORK OF HT/LT LINE FOR Per

SHACKLE POLE, TAPPING DO AB SWITCHES AS Pole

42 PER SPECIFICATION Code. 9911000031 20 94

Erection Of Support pole (PSC/RSJ) for stay (i.e.

43 stud Pole) Code. 9911000002 50 No. 703

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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REBINDING & CLEANING OF 11 KV PIN/DISC Pole

44 INSULATOR Code. 9911000004 20 26.5

PIN BINDING OF CONDUCTOR & CLEANING OF LT Per

SHACKLE INSULATOR AS PER INSTRUCTION OF Pole

45 ENGINEER INCHARGE Code. 9911000004 20 24

Converting Pin Point to Shackle point including

dismentaling&restingingetc including the cost of

46 Nuts &Bolts Code. 9908000118 20 No. 1781

Removal / Dismentaling of Existing HT/LT line

conductor from line 34/55 MM2 and crediting to

store. Conductore has to dismental from shackle

to shackle pole, with minimum nos. of cut piece Per

as instruction of Engineer incharge. Code. Cond

Removal / Dismentaling of Existing HT/LT line

conductor from line DOG 100 MM2 (Above

55MM2 size conductor) and crediting to store.

Conductore has to dismental from shackle to Per

shackle pole, with minimum nos. of cut piece. Cond

48 Code. 9907000009 10 Pe KM 2326

Re-stringing of HT & LT line (34 mm2 to 55mm2)

conductor/coated conductore with new pin 1 Wire

49 binding (SPAN-35 MTR) Code. 9911000008 1 per span 106

Re-stringing of HT & LT line (Above 55mm2 size

conductor) conductor/coated conductore with

new pin binding (SPAN-40 MTR) Code. 1 Wire

50 9911000008 1 per span 106

TRIMMING OF TREE BRANCHES on structing

HT/LT line on one tree size more than 6 inch Per

51 diameter. Code. 9911000009 10 tree 58

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Trimming & cutting of bigger size of tree

branches/whole tree obstructing HT/LT line. (for

8 hrs During Mass Maintenance Activities) Code. per

52 9911000009 200 labour 475

Trimming & Cutting of tree branches/whole tree

obstrutting HT/LT line with minimum 2 Labours

& driver with Tree Cutting machine & Ladder

Vehicle (During Mass Maintenance Per

53 Activities/Disaster) Code. 9911000009 1 Day 3000

Numbering of Pole with paint by preparing back

ground of one color and have lettering (height 3’’

*width 0.5’’) as per instruction of EIC (Color must

have ISI mark & to be provided by contractor)

54 Code. 9911000001 5000 No. 50.5

Stringing of HT arial bunch cable of any size of

Core Three phase Cable including fitting of all

55 accessaries Code. 9913000017 2 Km 43155

Stringing of LT arial bunch cable of any size of

3.5 Core Three phase Cable including fitting of all

56 accessaries Code. 9913000017 1 Km 23016

Stringing of LT arial bunch cable of any size of

single phase two wire including fitting of all

57 accessaries Code. 9913000016 2 Km 9208

SUPPLY OF SELF TIGHTENING ANCHORING (DEAD

END) CLAMP WITH POLE BRACKET USING

STAINLESS STEEL STRAP &BUCKLE Code.

SUPPLY OF SELF LOCKING SUSPENSION CLAMP

WITH POLE BRACKET USING STAINLESS STEEL

59 STRAP &BUCKLE Code. 2601000136 1 No. 165

SUPPLY OF PRE INSULATED MID SPAN JOINTS

FOR PHASE & NEUTRAL FOR 16 SQMM TO

60 SQMM Code. 0414000002 1 No. 149

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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SUPPLY OF STAINLESS STEEL OF SIZE STRAP

20MM X 0.7MM & BUCKET WIDTH 20MM Code.

Strip type Earthing of XLPE Cable by providing

and fixing 25*3 mm GI hot dip strip of total

length of stip - 09 Mtr,300*300*10 mm CI

earthing plate, 2'' PVC Pipe of 2 Mtr length;

providing of wood charcoal (25 KG Appx.) and

salt cubes ( 25 KG Appx.) or bentonite powder

(50 KG Appx.) with material. Earthing shall be as

per REC standard and specifications.

62 Code:9902020025 Code. 9902020025 1 No. 1450

Laying, Testing & commissioning of special

desinged 11KV AL-59 ACS/AAAC Rabbit Medium

Voltage Covered conductor as per the Technical

Specification( Inclidinginstalltion of accessories)

63 Code. 9702010394 2 CKM 27624

Laying, Testing & commissioning of special

desinged 11KV AL-59 ACS/AAAC Dog Medium

Voltage Covered conductor as per the Technical

Specification( Inclidinginstalltion of accessories)

64 Code. 9702010394 2 CKM 34778

Supply of Heat Shrinkable type termination Cable

kit single Core Suitable for 11 KV 1C*70 & 1C*95

65 sqmm AB cable (1 Phase) Code. 9703010005 1 No. 1400

Labour Charges for Fixing Heat shrinkable type

Cable kit for 11 KV 1 C*70 & 95 sqmm AB cable (1

66 Phase) Code. 9703010001 1 No. 500

Labour Charges for Fixing Heat shrinkable type

Cable joint /kit for 11 KV 1 C*70 & 95 sqmm AB

cable including Restringing of HT AB Cable

67 Code. 9703010002 1 No. 1000

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Providing & fixing Heat Shrinkable type cable

jointing kit suitable for 11 KV 3 C * 70 &

Sqmm AB cable for outdoor termination

68 application . Code. 9703010004 1 No. 3100

Providing of labour for trimming/cutting any

type of tree under the line or near the

line..(On that day no other work except tree

cutting should be given to labor then only

per day per labor wages can be

69 considered)Code :-9911000009 500 No. 375

ERECTION OF HTEXTENSION WITH 1325 MM

LENGTH OF65X65X6 MS ANGLE FIXING WITH V

CROSS ARM, TOP FITTING, STAY

CLAIMP PAIR AS PER STANDARD. code:-

TRANSFORMER REPLACEMENT USING

CRANE IN CITY AREA WITHOUT SHUT

71 DOWN OF WHOLE LINE.CODE:-9500000001 15 No. 2000

Emergency charge for the rectification of

damaged electrical network in emergency

situation, excluding of labour charges for

erection & dismantling works( The work shall be Per

completed by the contractor within 24 hours and day( Pe

duly certified by the concerned SDO and EE of r

72 Division office.) 40 Village) 3000

Total Amount without GSTRs (A)

Total Amount without GSTRs (A)

Bidders offer(+/-) in % (B)

Grand Total [C=A+/-(A*B)

Grand Total [C=A+/-(A*B)

Welfare Cess @ 1% [D = C x Welfare Cess 1%]

Grand Total including Welfare Cess [E=C+D]

Grand Total including Welfare Cess [E=C+D]

Goods & Service tax [F = D x GST %] (GST Rate :18%) SAC

Grand Total including Welfare Cess & GST [G=E+F]

Grand Total including Welfare Cess & GST [G=E+F]

Final offer (in RS.)

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Final Offer RS. In words

Thus, my tender value is Rs. __________________ (in words Rs.________________________)

Above mentioned rate is inclusive / exclusive of 1% Welfare Cess & 18 % GST.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Annexure-A

Name of Contractor:-______________________ Mobile no:____________

Contractor’s store address:-

Details of work completion (last seven years):

no work Division order Amt work completed

no. & (Rs.) completed

Date (Rs.)

Details of work order on hand / Work under progress:

Sr. Name of Name Work Tender Amount of Quantity of work

no work of order Amt work completed

Divisio no. & (Rs.) completed

n Date (Rs.)

Contractor’s Signature

---------------------------------------For office use only----------------------------------------

This is to certify that, the above contractor name as

_______________________________ has successfully completed work of above mention

order in this division in stipulated time. The work is found satisfactory.

Executive Engineer

VijapurDivision, UGVCL

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Annexure-B

Name of Contractor:-______________________ Mobile no:____________

Address:-___________________

Details of Equipments, Tools, and safety equipments available with contractor:

Name of Equipments, Reg. no / Sr.

Quantity Approximate

Sr. no Tools, and safety no of

in Nos. value (Rs.)

equipments equipment

Contractor’s Signature

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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ANNEXURE – C

Details of Pending Orders, tendered for & on hand, as on the date of the submission of

this Tender:

(To be completely filled by the Bidder)

WORK ON HAND WORK TENDERED FOR

WORK DATE

SR STIPULATED

WITH ITS ANTICIPATE WHEN

N COST OF ESTIMA DATE OR REMARKS

LOCATION TENDER D DATE OF DECISION

O REMAININ TED PERIOD OF

AND COST COMPLETIO IS

G WORK COST COMPLETIO

ADDRESS N EXPECTE

• If necessary, separate sheet may be used to submit theinformation.

Tender for -----------------------------------------

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Tender No: UGVCL/---------------------------------------------

Annexure-D

Tender fees:-

Sr. No. Estimated Cost of tender Tender Fee

1 Up to Rs. 5 Lacs As per DoP.

2 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 500/-

3 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/-

4 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/-

5 Above Rs. 100 Lacs and Up to Rs. 500 Lacs Rs. 7500/-

6 Above Rs. 500 Lacs Rs. 10000/-

Annexure-F

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: UGVCL/_______________________________

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

I/We_____________________________________________________ authorized signatory of

M/s_____________________________________________ hereby certify that

M/s_________________________________________________ is not stop deal/black listed by

GUVNL and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/MGVCL/GSECL/GETCO

for the tendered item.

Signature of the Tenderer

Seal of the Firm

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________________ hereby certify that

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

APPENDIX – I

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

_________________________for____________________________________________ of (Supply/

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for _________________________,

______ Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”)

Rs._____________ (Amount of EMD) valid till _________ (Mention here date of validity of this Guarantee

which will be 5 (FIVE) months beyond initial validity of Tender’s offer) which is required to be submitted by the

tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having our

registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank

Guarantee No.________________ dated _________ and hereby agree unequivocally and Unconditionally to pay

immediately on demand in writing from the _______ Gujarat Vij Company Ltd. or any officer authorized by it in

this behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said ______ Gujarat Vij Company Ltd. on behalf of the

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part thereof

by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one month from

the date tender or a part thereof has been accepted by the _______ Gujarat Vij Company Ltd. would constitute a

default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its

validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed

amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________ (Mention

here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the constitution

of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired

or discharged by any extension of time or variations or alternations made, given, conceded with or without our

knowledge or consent by or between the Tenderer and the UGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank.

Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

__________ (Amt. of E.M.D.) (Rupees ____________________________________) (In words). Our Guarantee

shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims under this

Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Please Mention here Complete Postal Address Signature of the Bank’s Authorized Signatory

of the Bank with Branch Code, Telephone and with

Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank

(ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat

(GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and unconditionally to pay

immediately on demand in writing from the ______ Gujarat Vij Company Ltd. or any Officer authorized by it in

this behalf any amount up to and not exceeding _______ (in words) Rupees ___________________ to the said

_______ Gujarat Vij Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract for the

supply/works specified below

L.O.A. No. __________________________dated_________.

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not be

terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any

other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time

or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or

between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank.

Any invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force until

____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

AGREEMENT:

This agreement is made at ___________the ___day of______month _______Year between the ______

Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as “the

Contractor “which expression shall unless excluded by or repugnant to the context included its

successors or permit assigns) of the one part and the _______ Gujarat Vij Company Ltd. Having its

Regd. and Corporate Office at _____________________________ (hereinafter called “The Company”

which expression shall unless excluded by or repugnant of the context include its successors of assigns)

of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

_________________________________________________________as per Company’s LOA No.

____________________, Dated ___________, hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,, Circle/Division, UGVCL on behalf of the Company,

a list where of is made out in the schedule here under written and all of which said documents are

deemed to form part of this contract and include in the expression “The works “wherever herein used,

upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance & Erection

of HT / LT Line & T/C and HT/LT AB Cable up on the terms and subject to the conditions herein

mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary for

the completion of the works as mentioned and at the time in the manner and subject to the terms

conditions and stipulation contained in this contract and in consideration of the due provision,

executions, construction and completion of the works agreed to by the contractors as aforesaid

the company both hereby covenant with the contractor to pay all the claims of money as and

when they become due and payable to the contractor under the provisions of the contract such

payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without

prejudice to the right of the company to enforce for delay and or any other rights whatever

including the right to reject and cancel on default or breach by the contract of the conditions and

the covenant as stipulated in the general conditions specifications form or tender schedule

drawing etc. attached with the Company LOA No. ____________________________, Dated

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules

and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”

reserves the right to take actions as per the terms and conditions mentioned in Tender without

any prejudice.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The UGVCL shall in

such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Company, stop all further sub-contracting or purchasing activity related to the work terminated,

and assist “The Company” in maintenance, protection, and disposition of the works acquired

under the Contract by the Company. In the event of such a termination the Contractor shall be

paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the time

of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract “the Company” shall be entitled to cancel

the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Company

that the legal representatives of the deceased Contractor or surviving partners of the Contractor’s

firm cannot carry out and complete the Contract shall be final and binding on the parties. In the

event of such cancellation the Company shall not hold the estate of the deceased Contractor

and/or the surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect or

alter other terms and conditions of the contract and the contract so altered or revised shall be and shall

always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The _________Gujarat Vij Company Ltd

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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INDEMNITY BOND

In consideration of the _______ GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of _________________________________

___________________________________________________________________as per A/T No.

__________________________, dated _______________ and all future contract that may be awarded

to me in the next one year and in Important instructions for submitting the Tender in clause 27 of the

COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen

payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said Act

for death or injuries caused to the workmen engaged by this presents, if such compensation is paid by the

COMPANY as principal under such sub-section (1) of section 12 of the said Act on behalf of me, to pay

such amount of compensation on demand within 48 hours to the COMPANY that it might have to spend

as legal and other incidental charges in defending any suit or action arising out of the death of injuries in

regard to compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or

injuries to the workmen engaged by me. During the execution of work of said contract and all future

contracts that may be awarded to me in the next one year is filed by the worker against the COMPANY,

I shall imbrues to the COMPANY such sum that the COMPANY is required to spend as legal and other

incidental charges in defending such suit or action and also the amount that may be ordered to be paid to

the worker / or his heirs as compensation and that the above written bind shall remain in full force and

virtue till the COMPANY is required to defend such suit or action filed by the workers and or heirs

against the COMPANY. Further it is applicable on death of contractor himself also. No any

compensation will be claimed by legal heirs of contractor.

Witnesses:

Signature of the Executant

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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ANNEXURE – A

DECLARATION IN RESPECT OF CONFLICT OF INTEREST

TENDER NO: ________________________________________

The details of Legal Representative / Agent of the Bidder Firm are as under:

Full Name of Legal

Representative / Agent

Whether employee of

Bidder-Firm or not?

Designation

Office Address

Office Land-line Nos.

Mobile No.

Whether acting as

Legal Representative /

Agent in any other

Private Limited

Company or Public

Limited Company or

Limited Liability

Partnership (LLP) or

Partnership Firm or

Proprietor Firm? If

yes, give names.

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item by

any other Private Limited Company or Public Limited Company or Limited Liability Partnership (LLP)

or Partnership Firm or Proprietor Firm in which any relative of any Director or Partner or Proprietor of

Bidder Firmis a Director, Partner or Proprietor. The word “relative” is defined as under:

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means any one who is

related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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(3) A person shall be deemed to be the relative of another, if he or she is related to another in the

following manner, namely:-

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

d. Son’s wife,

e. Daughter,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to

‘Conflict of Interest’ of Tender No. ________________ . The detailed Clause is as under:

“A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict

of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s interests. The

bidder found to have a conflict of interest shall be disqualified. A bidder may be considered to have a

conflict of interest with one or more parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in

a position to have access to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more

than one Bid will result in the disqualification of all bids in which the parties are involved.

However, this does not limit the inclusion of the components/ sub-assembly/ assemblies from one

bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers,

one agent cannot represent two manufacturers or quote on their behalf in a particular tender

enquiry. One manufacturer can also authorize only one agent/ dealer. There can be only one bid

from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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h) In case of a holding company having more than one independently manufacturing units or more

than one unit having common business ownership / management, only one unit should quote.

Similar restrictions would apply to closely related sister companies. Bidders must proactively

declare such sister/ common business/ management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended

from time to time.”

We hereby certify that our Firm M/s. _______(Firm Name)_____ do not have any conflict of interest

with other bidders for particular quoted item viz. _______(Item Name)_____ .

We hereby declare and confirm that the above information and particulars are true and correct.

For _______(Firm Name)_____

Place: Signature of Director / Partner

Proprietor / Authorized Signatory

Stamp / Seal of Firm

Date: Name:

Designation:

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Arrangement of Transformer

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Earthing Arrangement for Transformer Centre

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Arrangements of Guy

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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1. Guy Clamp 2. Turn Buckle and Eye Bolt 3. Guy Insulator

Guy Wire 5. Guy Rod 6. Guy Pit (2 X 2 X 5 ft.)

θ 30 to 40 Deg.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Double Pole (D.P.) Structure

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Guarding under 11 KV Line

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Guarding under LT Line

Sign & Stamp of the Bidder

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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LT Line Horizontal Formation and Clearances (415 V)

Sign & Stamp of the Bidder

LT Line Vertical Formation and Clearances (415 V)

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

LT Line Horizontal Formation and Clearances (230 V)

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

LT Line Vertical Formation and Clearances (230 V)

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Sign & Stamp of the Bidder

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]