Annual Rate Contract for supply & installation of Inverters (various ratings) and Balance of System (BOS) materials for SKY commissioned feeders 11KV Parmeshwar Ag and 11KV Vinayak under Botad Circle

Annual Rate Contract for supply & installation of Inverters (various ratings) and

Balance of System (BOS) materials for SKY commissioned feeders 11KV

Parmeshwar Ag and 11KV Vinayak Ag under Botad Circle.

1. Estimated Cost 50,00,000 /-

2. Earnest Money. 50,000 /-

3. Bid Documents Downloading start Date 17.02.2026 On wards

4 Bid Documents Downloading end Date 02.03.2026 up to 18.00 Hrs

5 Last date & time for receipt of online technical bid and 02.03.2026 up to 18.00 Hrs

6 Last date & time for receipt of physical technical bid 02.03.2026 up to 18.00 Hrs

(price bid submit online only)

7 Opening of Tender Bid on line for Technical 03.03.2026 at 12.00 Hrs

8 Opening of Tender Bid on line for price bid (if possible) 07.03.2026 at 15.00 Hrs

9 Tender Fee (Non-Refundable) (With GST) ` 5900/-

10 Validity of tender 180 days

Superintending Engineer

PGVCL, C.O., BOTAD.

Signature of tenderer with round seal

Terms and Conditions of ARC

Submit following document with Technical bid with sign and seal of bidders

(1) Proof of tender fee paid (scan copy/UPI detail/screen shot etc.)

(2) Proof of tender EMD paid (scan copy/UPI detail/screen shot etc.)

(3) GST Registration no & Date and issuing authority.

(5) Work Completion certificate (by Order Issuing Authority only) with copies of Work Orders

for the similar works executed. (Minimum 2 Orders)

(6) Signed tender copy with stamp on every page.

(7) In case of partnership, submit Partnership Deed & Powers of Attorney.

(8) In case of Company, submit MOM/Article of Association & Power of Attorney

(9) Latest solvency certificate issued by Nationalized or scheduled bank for a sum of Minimum

20% of Tender cost (i.e.Rs.20 Lac)

(10) PF Code Number allotted by concerned PF Authority

(11) Labour License (If as case may be applicable)

(12) Registration under ESIC (If as case may be applicable)

(13) Valid Labour Insurance Policy in the name of bidder

(14) Electrical Contractor license

(15) Firm registration certificate(If as case may be applicable)

Note: All the above necessary documents is to be scanned and submitted online as well as

Signature of tenderer with round seal

((1). All the relevant documents as per requirement of the Tender to be submitted online along

with the Tender Fee, EMD on or before due date and time. Otherwise, the offer will not be

considered and no any further communication in the matter will be entertained.

(2) The Price Bid and Technical Bid is to be submitted ON LINE only.

Note: - Bidders are requested to submit price – bid (Schedule – B) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in physical

form, it will not be opened and only on-line submitted price bid will be considered for

evaluation. Further, if the quantity quoted differs in any of the technical bid forms and in price

bid forms, it is discretion of Superintending Engineer, PGVCL to consider the quoted quantity.

Any technical questions, information and clarifications that may be required pertaining to this

inquiry should be referred to The SUPERINTENDING ENGINEER, PASHCHIM GUJARAT VIJ

COMPANY LTD., CIRCLE OFFICE, BOTAD-364710. PGVCL reserves the right to reject any OR all

tenders without assigning any reasons thereof.

Tender fee plus GST (Non-refundable) as notified in the tender notice should invariably be

paid by way of Demand Draft / Banker’s Cheque/NEFT/RTGS; otherwise, offer will be

ignored out rightly. Indian Postal Orders (IPO’s) & Cheques are not acceptable. Demand

Draft should be in the name of “Paschim Gujarat Vij Company Ltd.”, Payable at Botad.

(Tender fee will be accepted in cash up to Rs. 10,000/- only at PGVCL Circle office, Botad

cash counter during working days between 11.00 AM to 02.00 PM and on working Saturday

between 11.00 AM to 12.30 PM).

The tender fee is Non-refundable under normal circumstances. However, if PGVCL decides

to scrap/ cancel the tender, by one or another reason, in which bidders are not responsible

for cancellation / scrap of tender, in such case tender fee may be refunded without GST to

bidder(s), at sole discretion of PGVCL.

2. EARNEST MONEY DEPOSIT: (E.M.D.)

Tenderer has to pay EMD as mentioned in the tender notice.

The EMD is payable by Demand Draft / Banker’s Cheque/NEFT/RTGS in favour of the

Paschim Gujarat Vij Company Ltd. of any Scheduled / Nationalized Banks in Botad. It can

also be furnished by way of an irrecoverable Bank Guarantee from any nationalized Bank

in a standard format prescribed by PGVCL (Format given in this tender document).

Cheques are not acceptable. CORPORATE BANK GUARANTEES NOT ALLOWED.

The validity of the Bank Guarantee for EMD should be for a period of at least 3 (year) from

the last date of submission of tender.

Signature of tenderer with round seal

If the EMD amount is more than Rs. 1 lakh, it should be paid either by demand draft or

Banker’s cheque or pay order or Bank Guarantee. Otherwise it should be paid either in

cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by

Demand Draft or Banker’s Cheque or pay order only. Payment of EMD by

RTGS/NEFT/online shall be encouraged.

No Interest will be allowed against payment of E.M.D.

EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity of

the offer or (ii) the Tenderer fails to furnish / deposit the Security deposit towards

Execution Period as per Condition of contract clause no. 2.0.

The EMD of unsuccessful tenderer beyond L3, if paid will be returned promptly on

submission of application and original Money Receipt. The EMD will be returned to the

successful tenderer and remaining unsuccessful tenderer after successful tenderer

furnishes the Security Deposit for performance and duly enters in to the contract. If he fails

to furnish the SD or to execute the contract for the work offered to him, his EMD shall be

forfeited and the tenderer may be disqualified from tendering for further work. EMD will

be returned to the successful Bidders, only on their submission of Security Deposit towards

execution period against LOA released on them.

EMD Exemption should not be allowed i.e NSIC Certificate, DGS&D, Udhyam Certificate

etc for EMD exemption.

Performa of R.T.G.S. Details for Tender Fee, EMD:-

Sr.No. Particulars Requisite Details

1 Name of Bank State Bank of India.

2 Name of Branch Court Compound, Botad.

4 IFSC Code SBIN0060011.

Name of Account PGVCL CIRCLE OFFICE BOTAD SUPDT. ENGG

Signature of tenderer with round seal

Technical Specifications

1. SCOPE OF WORK

a. Overall Scope

i. Bids are invited for turnkey supply and installation distributed grid-connected

solar PV plants on the ground under the Scheme of providing of Solar PV

System to Agriculture Consumers (the “Scheme”).

ii. The Bidder shall be responsible for acquainting oneself with all terms and

conditions of this Annual Rate Contract, site location(s) and conditions prior to

quoting. In case of any safety or compliance issues foreseen the by Bidder, the

same shall be immediately reported by the Bidder to the relevant DisCom.

iii. The solar PV plants shall consist of PV modules, grid-tie inverters, module

mounting structures (MMS), AC and DC junction boxes, cables, earthing,

lightning protection, associated civil works, and accessories as described in this

iv. The capacities of the solar PV plants shall range from 5 kW (AC) to 150 kW (AC).

The capacity of the PV plant shall be based on the existing contract load of the

Agriculture Consumer as described in this section

v. All components and works shall adhere to relevant Indian Standards, State and

Central policies and regulations, and all statutory provisions under the Indian law

vi. The Agency shall adhere to all Boundary Conditions described in this section

including but not limited to outreach and handholding of Agriculture Consumers

on the given feeder; integrating the Agency’s own Scope of Work with the

supplier of the metering and communicating equipment; obtaining insurance on

the PV system including metering set supplied and installed by third party; and

vii. The Agency shall be entirely responsible for the execution of the Scope of Work

in accordance to this Annual Rate Contract including but not limited to its

specification, schedules, and annexure. The Agency shall further provide

guarantee and be responsible for the quality and workmanship of all materials

and completed works, correct designs and drawings, correct delivery of material,

erection, and testing, commissioning and comprehensive maintenance.

viii. The Agency shall be responsible for undertaking all applications and obtaining all

approvals, permissions, etc. in order to successfully complete the Scope of Work.

In cases where DisCom’s certifications are required, the Agency shall inform the

relevant DisCom and provide the requisite formats for such certificates well in

Signature of tenderer with round seal

ix. The Agency shall adhere to best practices in terms of safety, quality and

performance while undertaking the Scope of Work and the same shall be

included within the Agency’s contract price.

x. The Agency shall repair at its own cost any damage caused to the Discom’s

premises due to implementation of the Scope of Work.

xi. Submission of brochures, technical specifications, designs, data sheets, etc. at

the time of Bidding do not imply approval of the same. All such approvals shall

be taken up separately at the time of project execution by the Agency.

xii. The agency have to process for insurance of theft, damage etc. before

commissioning of system or replacement of any parts. However, agency will be

responsible for immediate replacement/rectification in case of theft, damage,

fire and damage of loss due to natural calamities. Also agency work as per detail

given by concern division office.

b. Obligation towards Agriculture Consumers

1.1.1. The Agency shall identify a suitable location for the installation of the PV system within

the premises of the Agriculture Consumer. This location shall be identified in close

coordination and agreement of the Agriculture Consumer in writing. The cable routing

of the PV system shall also be mutually agreed upon by the Agency and the Agriculture

Consumer in writing. The Scope of Work includes AC cabling for a distance between the

inverter and interconnection point of up to 30 meters.

a. Interfacing with Metering and Communication Solution Provider

i. The Agency shall work in close coordination with the Metering and

Communication Solution Provider assigned by the DisCom.

ii. The Agency shall install the hardware including but not limited to energy meters

and communication gateway (data logger, modem and antenna) provided in an

enclosure by the Metering and Communication Solution Provider.

iii. The Agency shall mount this hardware as per DisCom’s standards; make

appropriate connections to this hardware with respect to power cables and

communication cables.

iv. The Agency shall connect all its inverters to the appropriate interconnection

point within the hardware provided by the Metering and Communication

Solution Provider via a shielded RS-485 communication cable. The Agency shall

ensure appropriate cable laying standards for both power cable(s) and RS-485

cable(s). The Agency shall ensure avoidance of signal attenuation within the RS-

485 cable and install repeaters if required.

Signature of tenderer with round seal

v. The Agency shall only utilize grid-tie inverters with Modbus communication

capability via RS-485 serial port, and share the details of the protocol with the

Metering and Communication Solution Provider. Further, the Agency shall assist

the Metering and Communication Solution Provider to ensure successful

communication of the inverter data to the designated server by the DisCom.

vi. The Agency shall assist the Metering and Communication Solution Provider in

case the Metering and Communication Solution Provider require any hardware

adjustments or if any support is required during configuration of the inverter

communication or commissioning of the metering and communication

2. TECHNICAL SPECIFICATIONS

a. PV System Capacity

i. The AC and DC Capacity of the grid-connected PV system shall be based on the

contract load of the Agriculture Consumer’s pump connection. In case the

Agriculture Consumer is applying addition/ alteration in contracted load prior to

installation of the PV system, then the Empanelled Agency shall size the PV

system based on the revised capacity of the connection as confirmed by the

ii. The AC and DC Capacity of the PV system shall be based on the pump connection

capacity as follows:

Sr. Contract Load Minimum AC Minimum DC

No. (Inverter) (PV Module)

Capacity Capacity

(hp) (kW) (kW @ STC)

Signature of tenderer with round seal

b. Applicable Standards

Sr. Applicable Standard Description

1. Solar PV Modules

(a) IEC 61215/ IS 14286 Design qualification and type of

approval for crystalline silicon

Terrestrials photovoltaic Modules

(b) IEC 61853-1/ IS 16170-1 Photovoltaic (PV) module

performance testing and energy

rating-Irradiance and temperature

performance measurements and

(c) IEC 61730-1, 2 Photovoltaic (PV) Module safety

(d) IEC 62759-1 Photovoltaic (PV) modules -

Transportation testing

2. Solar PV Grid-tie Inverters

(a) IEC 62109-1, 2 Safety of power converters for use

in photovoltaic power systems

(b) BS EN Overall efficiency of grid connected

Signature of tenderer with round seal

50530:2010+A1:2013 / IEC photovoltaic inverters

(c) IEC 61683 Photovoltaic Systems – Power

conditioners: Procedure for

Measuring Efficiency (10%, 25%,

(d) IEC 62116/ UL 1741/ IEEE Utility-interconnected photovoltaic

1547 inverters - Test procedure of

islanding prevention measures

(e) VDE V 0126-1-1 Automatic disconnection device

between a generator and the public

low-voltage grid

(f) IEC 60255-27:2013 Measuring relays and protection

equipment - Part 27: Product safety

(g) IEC 60068-2 (1, 2, 14, 27, Environmental testing of PV system

30, 64) –Power Conditioners and inverters

(h) IEC 62093 Balance-of-system components for

photovoltaic systems - Design

qualification natural environments

3. Fuses and switches

(a) IS/ IEC 60947 (1, 2, 3), EN General Requirements for

50521 connectors, switches, circuit

breakers(AC/DC)

(b) IEC 60269-6 Supplementary requirements for

fuse-links for the protection of solar

photovoltaic energy systems

(a) IEC 60227/ IS694, IEC General Test and measuring

60502/ IS 1554 (1,2) method for PVC insulated cables

(b) IS 7098-1 Cross linked polyethylene insulated

PVC sheathed cables up to 1000 V

(c) BS EN 50618 Electric cables for photovoltaic

systems, mainly for DC cables

5. Surge Arrestors

(a) IEC 61643-11/ IS 15086-5 Low voltage surge protection

devices-requirements and test

6. Earthing/ Lightning

(a) IEC 62561 (1, 2, 7) Lightning protection system

Signature of tenderer with round seal

(b) IS 2309 Protection of Buildings and Allied

Structures Against Lightning

7. Junction Boxes

(a) IEC 60529 Degrees of protection provided by

i. Equipment meeting with the requirements of any other authorities standards,

which ensures equal or better quality than the standard mentioned above as

well as latest standard shall also be acceptable.

ii. Equipment meeting with the requirements of any other authorities standards,

which ensures equal or better quality than the standard mentioned above as

well as latest standard shall also be acceptable.

iii. If the equipment offered by the Empanelled Agency conform to other standards,

salient points of difference between the standards adopted and the specific

standards shall be clearly brought out in relevant schedule. In case of any

difference between provisions of these standards and provisions of this

specification, the provisions contained in this specification shall prevail. One

hard copy of such standards with authentic English Translations shall be

furnished for consideration of such approvals.

i. The Bidder shall employ solar PV module of mono/ poly-crystalline silicon solar

technology only. The Bidder shall provide detail Technical Data Sheets,

Certifications of Standard Testing Conditions (STC: defined as Standard Testing

Condition with air mass AM1.5, irradiance 1000 W/ m2, and cell temperature

25°C) as per the latest edition of IEC 61215 and IEC 61730 and as tested by

MNRE/ IEC-recognized test laboratory.

ii. All components used for installation of solar plants shall conform to applicable

BIS/MNRE specifications and follow quality control guidelines issued by MNRE

and ALMM order with its amendments issued by MNRE time to time.

iii. The rated power of solar PV module shall have maximum tolerance up to +3%.

No negative tolerance in the rated capacity of solar PV module is allowed.

iv. The agency shall supplied PV Solar plates to be fitted on existing structure.

v. All PV modules shall be certified IEC 61215 2nd Ed. (Design qualification and type

approval for Crystalline Si modules), IEC 61730 (PV module safety qualification

testing @ 1000 V DC or higher).

vi. Minimum certified PV module efficiency shall be 15% for crystalline. The

temperature coefficient power of the PV module shall not be less than -0.50% /

Signature of tenderer with round seal

vii. All PV modules should carry a performance warranty of >90% during the first

years, and >80% during the next 15 years. Further, module shall have

performance warranty of >97% during the first year of installation. Degradation

of module should not be more than 0.7% per annum.

viii. All PV modules shall be PID-free, and documents for the same shall be submitted

with conditions of the PID test for a humidity of 85 % and a cell temperature of

850 C at 1000 VDC.

ix. The warranty on the workmanship of the PV modules including its electrical

connections and mechanical construction shall be at least for 3 (three) years.

x. The mismatch losses for PV modules connected to an inverter shall be less than

xi. PV module shall have module safety class-II, should be highly reliable,

lightweight, and must have a service life of more than 25 years.

xii. The PV modules shall be equipped with IP67 or higher protection level junction

box with a minimum of 3 (three) numbers of bypass diodes of appropriate rating

and appropriately sized output power cable of symmetric length with MC4 or

equivalent solar connectors.

xiii. The SPV module shall be made up of high transmissivity glass and front surface

shall give high encapsulation gain and the module shall consists of impact

resistance, low iron and high transmission toughened glass. The module frame

shall be made of corrosion resistant anodized aluminum, which shall be

electrically compatible with the structural material used for mounting the

xiv. The PV modules shall have suitable encapsulation and sealing arrangements to

protect the silicon cells from environment. The encapsulation arrangement shall

ensure complete moisture proofing for the entire life of PV modules.

xv. The PV module frame shall be made of aluminum or corrosion resistant material,

which shall be electrolytically compatible with the structural material used for

mounting the PV modules.

xvi. All materials used for manufacturing solar PV module shall have a proven history

of reliability and stable operation in external applications. It shall perform

satisfactorily in temperature between -40°C to +85°C and shall withstand

adverse climatic conditions, such as high-speed wind, blow with dust, sand

particles, saline climatic/ soil conditions.

xvii. Modules only with the same rating and manufacturer shall be connected to any

single inverter.

Signature of tenderer with round seal

xviii. The Bidder shall provide in the Bid power performance test data sheets of all

modules. The exact power of the module shall be indicated if the data sheet

consists of a range of modules with varying output power.

xix. The Bidder would be required to maintain accessibility to the list of module IDs/

serial numbers along with the parametric data for each module.

xx. RF Identification tag for each solar module shall be provided inside the module

and must be able to withstand environmental conditions and last the lifetime of

the solar module.

d. Grid-tie Inverter

i. Make of only those Grid-tie Inverters which are commissioned for more than

MW capacity in other solar PV projects in India and operational for more than

(year) shall be considered.

ii. The Bidder shall provide sufficient information for the satisfaction of DisCom/

GUVNL prior placing the order for the inverters.

iii. All inverters shall consist of associated control, protection and data logging

devices and remote monitoring hardware, software for string level monitoring.

iv. Capacity of single unit of inverter shall be at least 5 kW.

v. Inverter shall conform to the following details:

Particulars Details

PCU Mounting As per the manufacturer’s

Nominal AC Output Voltage 415 VAC +15%, 3 phase, 50 Hz

Type of solar charge controller MPPT-based Solar Charge

Switching Devices MOSFET/ IGBT-based

Maximum Input Voltage Not more than 1000 VDC

Output Waveform Pure Sine wave

DC voltage range, MPPT As per design

Peak Efficiency At least 97%, measure as per IEC

Euro Efficiency At least 96%, measure as per IEC

Output frequency 50 Hz +3% to - 5% Hz

Power Factor 0.8 lag- 0.8 lead

Maximum THD at rated power <3%

Signature of tenderer with round seal

Ambient dry bulb temperature 0 to 50˚ deg C

Humidity 15% to 95 % non- condensing

Enclosure At least IP21 for indoor installation,

At least IP65 for outdoor

as per IEC-60068-2 (environmental)

Protection rating Classification of chemically active

(as per IEC-60721-3-3) substances: 3C2

Classification of chemically active

substances: 3S2

Grid Specifications IEC 61727, VDE

Nominal Voltage & Frequency 415 Volts, 3-phase & 50 Hz

Grid Voltage Tolerance + 15% and -10%

Communication protocol and Modbus protocol over RS-485

interface interface

vi. The inverters shall comply with applicable IEC/ equivalent BIS standard for

environmental tests as per standard codes IEC 60068- 2 (1, 2, 14, 30)/ Equivalent

vii. All inverters shall be IEC 61000 compliant for electromagnetic compatibility,

harmonics, etc.

viii. All inverters shall be safety rated as per IEC 62109 (1 &2), EN 50178 or

equivalent DIN or UL standard.

ix. All inverters shall be compliant with IEEE standard 929-200 or equivalent. The

Bidder shall select the inverter as per its own system design so as to optimize the

x. Display: The inverter shall have local LCD (Liquid crystal display) and keypad for

monitoring instantaneous parameters, event logs and data logs. Display should

be simple and self-explanatory, and should indicate:

(a) Instantaneous DC power input

(b) DC input voltage

(d) Instantaneous active AC power output

(e) Instantaneous reactive AC power output

(f) AC voltage (all the 3 phases and line)

(g) AC current (all the 3 phases and line)

(h) kWh Produced during entire day

(i) Total kWh produced during its life time

(j) PCU must be provided with display

Signature of tenderer with round seal

xi. DC input terminals must be in enough numbers so as each terminal is connected

to dedicated single input from the PV string. Two DC inputs can not be

connected to a single input DC terminal of the inverter. If adequate number of

inputs are not available in the selected inverter by the Bidder then a DC junction

box should be incorporated into the design.

xii. The inverter shall be tropicalized and design shall be compatible with conditions

prevailing at site. Provision of exhaust fan with proper ducting for cooling of

inverter’s internal circuitry shall be incorporated in the inverter, keeping in mind

the extreme climatic condition of the site.

xiii. The Empanelled Agency shall completely adhere to the installation guidelines of

the inverter manufacturer including but not limited to protection from exposure

to sun, rain and other weather condition.

xiv. Nuts and bolts and the PCU enclosure shall have to be adequately protected

taking into consideration the atmosphere and weather prevailing in the area.

xv. (Grid Connectivity) Relevant CERC/ GERC regulations and grid code as amended

and revised from time to time shall be complied with.

xvi. All three phases shall be supervised with respect to rise/ fall in programmable

threshold values of frequency.

xvii. The inverter output shall always follow the grid in terms of voltage and

frequency. This shall be achieved by sensing the grid voltage and phase and

feeding this information to the feedback loop of the inverter. Thus, control

variable then should control the output voltage and frequency of the inverter, so

that inverter is always synchronized with the grid.

xviii. The inverter shall be capable of synchronizing with the grid in less than 1 (one)

xix. The inverter shall automatically “wake up” in the morning and begin to export

power provided there is sufficient solar energy and the grid voltage and

frequency is in range.

xx. Sleep Mode: Automatic sleep mode shall be provided so that unnecessary losses

are minimized at night. The power conditioner must also automatically re-enter

standby mode when threshold of standby mode reached.

xxi. Stand-by Mode: The control system shall continuously monitor the output of the

solar power plant until pre-set value is exceeded & that value to be indicated.

Signature of tenderer with round seal

xxii. Basic System Operation (Full Auto Mode): The control system shall continuously

monitor the output of the solar power plant until pre-set value is exceeded and

that value to be indicated.

xxiii. The inverter shall include appropriate self-protective and self-diagnostic features

to protect itself and the PV array from damage in the event of inverter

component failure or from parameters beyond the inverter’s safe operating

range due to internal or external causes. The self-protective features shall not

allow signals from the inverter front panel to cause the inverter to be operated

in a manner which may be unsafe or damaging. Faults due to malfunctioning

within the inverter, including commutation failure, shall be cleared by the

inverter’s protective devices. In addition, the inverter shall have following

minimum protection against various possible faults:

(a) Ground fault monitoring

(b) Gird monitoring

(c) DC surge protection, Type II (if the inverter does not have integrated DC surge

arrestors, then the surge arrestors shall be separately installed in the DC junction

box on the positive and negative DC inputs)

(d) DC reverse polarity

(e) AC short-circuit capability

(f) Over-voltage and over-current

(g) Anti-islanding (as per IEEE 1547/UL 1741/ equivalent BIS standard)

(h) Balancing of unequal phases

(i) Negative earthing

(j) Manual DC isolator

xxiv. Reactive Power: The output power factor of the inverter shall be of

suitable range to supply or sink reactive power. The inverter shall have internal

protection arrangement against any sustained fault in the feeder line and against

lightning in the feeder line.

xxv. Inverter shall meet the reactive Power requirement of the induction motor

pump set installed in Agriculture connections.

xxvi. DC inputs of the inverters shall have suitably rated isolators on both positive and

negative DC inputs to allow safe start up and shut down of the system. Circuit

breakers used in the DC lines must be rated suitably.

xxvii. No load loss < 1% of rated power and maximum loss in sleep mode shall

be less than 0.05%.

xxviii. The inverter shall have the facility of unit wise and integrated data logging.

Signature of tenderer with round seal

xxix. The inverter shall be entirely self-managing and stable in operation. A self-

diagnostic system check should occur on start-up. Functions should include a

test of key parameters on start up.

xxx. The inverters shall be tested from the MNRE approved test centres/ NABL/ BIS/

IEC-accredited testing/ calibration laboratories.

xxxi. Maximum power point tracker (MPPT) shall be integrated in the inverter to

maximize energy drawn from the Solar PV array. The MPPT shall be

microprocessor-based to minimize power losses. The MPPT unit shall confirm to

IEC 62093 for design qualification and efficiency of MPPT shall be greater than

xxxii. Inverter shall be capable to convert the DC using its MPPT feature to produce AC

power as per following:

(a) The AC output voltage and frequency of the inverter must synchronize automatically

to the exact AC voltage and frequency of the grid. Grid voltage shall be continuously

monitored and in the event of voltage dip or rise above a pre-set value, the solar

system shall be disconnected from the grid within the set time.

(b) In the case of inverters connected on different phases in the plant shall be capable

of communicating with other and in the event of the fault even on a single phase all

the inverters must be disconnected from the grid.

(c) Inverters shall have adjustable voltage setting and time settings. The output power

factor should be of suitable range to supply or sink reactive power.

xxxiii. The inverter shall have an RS-485 interface and support communication of its

operational parameters and logs over Modbus protocol. The register mapping/

memory mapping of the inverter data shall be made available by the Empanelled

Agency from the inverter supplier and the Empanelled Agency/ inverter supplier

shall provide full support for integration of inverter’s communication data with

third-party software and hardware as directed by the DisCom/ GUVNL.

xxxiv. DisCom/ GUVNL or the TPI Agency reserves the right to inspect the inverters at

the manufacturer’s site prior to dispatch.

e. DC Junction Box

i. The Bidder shall provide sufficient numbers of array junction boxes/ PV

combiner boxes/ DC distribution boxes to comply with design requirements of

ii. All switch boards shall be provided with adequately rated bus-bar, incoming

control, outgoing control etc. as a separate compartment inside the panel to

meet the requirements of the Chief Electrical Inspector of Government (CEIG).

All live terminals and busbars shall be shrouded. The outgoing terminals shall be

Signature of tenderer with round seal

suitable to receive suitable runs and size of cables required for the inverter/

transformer rating.

iii. The degree of protection for junction boxes shall be:

(a) Indoor Junction box: IP 21(Minimum)

(b) Outdoor Junction Box: IP 65 (Minimum)

iv. Junction boxes including the module junction box, string junction box, should be

equipped with appropriate functionality, safety (including fuses, grounding, etc.),

and protection (surge, etc.) if not provided on the DC-side of the inverter.

v. The terminals shall be connected to busbar arrangement of proper sizes to be

provided. The junction boxes shall have suitable cable entry points fitted with

cable glands of appropriate sizes for both incoming and outgoing cables.

Suitable markings shall be provided on the busbars for easy identification and

cable ferrules will be fitted at the cable termination points for identification.

vi. For array junction box/ PV combiner box, Agency may also provide polyamide

glands and MC4 Connectors. The rating of the junction box shall be suitable with

adequate safety factor to interconnect the Solar PV array.

vii. The junction boxes shall be dust, vermin, and waterproof and made of

thermoplastic/ metallic in compliance with IEC 62208, which should be sunlight/

UV-resistive as well as fire retardant and Protection Class II or higher.

viii. The current carrying rating of the Junction Boxes shall be rated with standard

safety factor to interconnect the Solar PV array.

ix. Suitable markings shall be provided on the bus-bars for easy identification and

cable ferrules will be fitted at the cable termination points for identification.

x. Detailed junction box specifications, certifications and data sheet shall be

provided by the Agency for approval during project execution.

xi. DisCom/ GUVNL or the TPI Agency reserves the right to inspect the junction box

at the manufacturer’s site prior to dispatch.

xii. It is recommended that the interim, the cables of 1000 Volts DC for outdoor

installations should comply with the draft EN 50618 for service life expectancy of

f. AC Distribution Board

i. The inverter output shall have the necessary rated AC surge arrestors and MCB/

MCCB. MCB shall be used for currents up to 63 Amperes, and MCCB shall be

Signature of tenderer with round seal

used for currents greater than 63 Amperes. RCCB shall be used by the Agency if

required for successful operation of the PV system.

ii. AC Distribution Board (ACDB) shall house all the equipment described above.

iii. All switches and the circuit breakers, connectors should conform to IEC

part I, II and III/ IS60947 part I, II and III.

iv. All the 415 VAC devices/ equipment like bus support insulators, circuit breakers,

SPDs, VTs etc., mounted inside the switchgear shall be suitable for continuous

operation and satisfactory performance under the following supply conditions:

(a) Variation in supply voltage: +/- 15 %

(b) Variation in supply frequency: +/- 3 Hz

g. Cables and Wires

i. All cables and connectors for use for installation of solar field must be of solar

grade which can withstand harsh environment conditions for 25 years and

voltages as per latest IEC standards. (Note: IEC standards for DC cables for PV

systems is under development, the cables of 1000 volts DC for outdoor

installations should comply with the draft EN 50618 for service life expectancy of

ii. Wires with sufficient ampacity and parameters shall be designed and used so

that average voltage-drop at full power from the PV modules to inverter should

not be more than 2% (including diode voltage drop). PV Modules should be

connected with USE-2/ RHW-2 cables array to junction box conductors and

junction box to photovoltaic disconnector with the sunlight resistant insulation

cable. Due consideration shall be made for the de-rating of the cables with

respect to the laying pattern in buried trenches/ on cable trays, while sizing the

cables. The Bidder shall provide voltage drop calculations in excel sheet during

the design approvals.

iii. All cables shall be supplied in the single largest length to restrict the straight-

through joints to the minimum number. Only terminal cable joints shall be

accepted. No cable joint to join two cable ends shall be accepted. All wires

used on the LT side shall conform to IS and should be of appropriate voltage

grade. Only copper conductor wires of reputed make shall be used for DC

connections, while copper or aluminum conductor wires may be us used for AC

iv. All cables should be XLPE insulated grade conforming to IS 7098-I.

v. Irrespective of utilization voltage and current rating all type of power cables shall

be minimum of 1100 V grade XLPE/ PVC insulated conforming to IS 7098/ 1554/

Signature of tenderer with round seal

IS 694. For working voltage less than, 150 V control cable shall be of minimum

500 V grade. All LT XLPE cables shall confirm to IS: 7098 Part I.

vi. Cable routing/ marking: All cable/ wires are to be suitably tagged and marked

with proper manner by good quality ferule or by other means so that the cable

easily identified.

vii. The cables shall be adequately insulated for the voltage required and shall be

suitably colour coded for the required service. Bending radius for cables shall be

as per manufacturer's recommendations and IS:

viii. All the cables required for the installation provided by the Empanelled Agency.

All cable schedules/ layout drawings shall be submitted by the Empanelled

Agency for approval of the DisCom/ GUVNL or TPI Agency prior to installation.

ix. Multi-strand, annealed high conductivity copper conductor PVC type ‘A’ pressure

extruded insulation or XLPE insulation. Overall PVC/ XLPE insulation for UV

protection Armoured cable shall be used for underground laying. All cable trays

including covers to be provided. All cables conform to latest edition of IEC/

equivalent BIS Standards as specified below: BoS item / component Standard

Description Standard Number Cables General Test and Measuring Methods,

PVC/XLPE insulated cables for working Voltage up to and including 1100 V ,UV

resistant for outdoor installation IS/ IEC

x. Technical Specification Of LT XLPE Cables: General Constructional Features

xi. The medium voltage cables shall be supplied, laid, connected, tested and

commissioned in accordance with the drawings, specifications, relevant Indian

Standards specifications, manufacturer’s instructions. The cables shall be

delivered at site in original drums with manufacturer’s name, size, and type,

clearly written on the drums.

xii. Material: Medium voltage cable shall be XLPE insulated. PVC sheathed,

aluminium or copper conductor, armoured conforming to IS: 7098 Part I.

xiii. Conductor: Uncoated, annealed copper, of high conductivity up to 4 mm² size,

the conductor shall be solid and above 4 mm², conductors shall be concentrically

stranded as per IEC:228.

xiv. Insulation: XLPE rated 70° c. extruded insulation.

Core Identification:

Two core : Red and Black

Three core : Red, Yellow and Blue

Four core : Red, Yellow, Blue and Black

Single core : Green cable with Yellow strips for earthing

Signature of tenderer with round seal

Black shall always be used for neutral. Solar DC cable shall be black with red strip

for positive and black for negative in colour.

xv. Armour: All cables laid underground shall be armored. And laid in ground at a

minimum depth of 1.5 meter. Armour shall be of galvanized steel flat strip/

round wires applied helically in single layers complete with covering the

assembly of cores.

xvi. For cable size up to 25 Sq. mm. Armour of 1.4 mm dia G.I. round wire

xvii. For cable size above 25 Sq. mm. Armour of 4 mm wide 0.8 mm thick G.I strip

xviii. The Agency has to use the armour consist of galvanized round steel wires where

the calculated diameter below the armouring is less than 13 mm. Agency may

use either galvanized round wire

xix. Sheath: The cable shall be rated extruded for XLPE 90°C. Inner sheath shall be

extruded type and shall be compatible with the insulation provided for the

cables. Outer sheath shall be of an extruded type layer of suitable PVC material

compatible with the specified ambient temp 50°C and operating temperature of

cables. The sheath shall be resistant to water, ultraviolet radiation, fungus,

termite and rodent attacks. The colour of outer sheath shall be black.

Sequential length marking required at every 1.0 meter interval on outer sheath

shall be available. The Empanelled Agency shall furnish resistance/ reactance/

capacitances of the cable in the technical datasheet. Packing and marking shall

be as per Clause No. 18 of IS 7098 (part I)/ 1988 amended up to date.

xx. Cable terminations shall be made with suitable cable lugs and sockets, crimped

properly and passed through brass compression type cable glands at the entry

and exit point of the cubicles.

xxi. All cable/ wires shall be provided with Punched Aluminium tags only. The

marking on tags shall be done with good quality letter and number ferrules of

proper sizes so that the cables can be identified easily.

xxii. The DC cables from the PV module array shall run through a UV-stabilized PVC

conduit pipe of adequate diameter with a minimum wall thickness of 1.5mm.

xxiii. The wiring for modules interconnection shall be in the GI/ HDPE/ DWC Pipe of

xxiv. The RS-485 cable from inverter to the metering box shall be armored and may

be laid along with the AC power cables only if there is no mutual interference. In

case any interference is found between the power cables and the RS-485 cable,

the Empanelled Agency shall separately lay the RS-485 cable at its own cost. Cost

of cable and its laying for above 30 meter distance from Invertor to Energy

meter shall be paid extra.

Signature of tenderer with round seal

h. Lightening Protection for PV Array

i. All PV systems shall have lightning protection.

ii. The source of over voltage can be lightning or other atmospheric disturbance.

Main aim of over voltage protection is to reduce the over voltage to a tolerable

level before it reaches the PV or other sub-system components as per IS: 2309 –

1989 (Reaffirmed-2005), Edition 3.1 (2006-01).

iii. Necessary foundation/ anchoring for holding the lightning conductor in position

to be made after giving due consideration to shadow on PV array, maximum

wind speed and maintenance requirement at site in future.

iv. The lightning conductor shall be earthed through flats and connected to the

earth mats as per applicable Indian Standards with earth pits. Two earth pits

shall be provided for each lightening arrestor. Each lightning conductor shall be

fitted with individual earth pit as per required Standards including accessories,

and providing masonry enclosure with cast iron cover plate having locking

arrangement, watering pipe using charcoal or coke and salt as required as per

provisions of IS & Earth Resistance of Lightening System must be less than one

(1) Ohm. All the earthing required as per technical specification should be

maintenance free earthing instead of conventional coal-salt earthing

v. If necessary, more numbers of lightning conductors may be provided. The Bidder

is also free to provide franklin rod/ early streamer type of lightning arrestors on

the MMS structure designed in such a way not to cast shadow on the next raw of

solar PV modules.

vi. The Empanelled Agency shall submit the drawings and detailed specifications of

the PV array lightning protection equipment to the DisCom/ GUVNL or TPI

Agency for approval before installation of system.

vii. Empanelled Agency shall provide dedicated earth pits for Lightening Arrestor as

per relevant IS standard.

i. Power evacuation

i. Individual plant shall be connected to grid as per guidelines of CEA, GERC and

Chief Electrical Inspector.

ii. The output power from PV array would be fed to the inverters, which converts

DC produced by PV array to AC and feeds it into the main electricity grid after

synchronization. In case of grid failure, or low or high voltage, solar PV system

shall be out of synchronization and shall be disconnected from the grid.

Signature of tenderer with round seal

iii. Bidder shall follow the maximum capacity for interconnection with the grid at a

specific voltage level shall be as specified in the Distribution Code/ Supply Code

of the State and amended from time to time.

i. Each array structure of the PV yard, LT power system, earthing grid for

switchyard, all electrical equipment, inverter, all junction boxes, etc. shall be

grounded properly as per IS 3043-1987. All metal casing/ shielding of the plant

shall be thoroughly grounded in accordance with Indian Electricity Act/ Rules.

ii. Each string/ array and MMS of the plant shall be grounded properly. The array

structures are to be connected to earth pits as per IS standards. Necessary

provision shall be made for bolted isolating joints of each earthing pit for

periodic checking of earth resistance.

iii. The complete earthing system shall be mechanically and electrically connected

to provide independent return to earth.

iv. Earthing bus bar shall be terminated at both ends of the switchgear to suit the

connections to outside earthing conductor. All components and the module are

required to be earthed individually and are to be looped and connected to the

v. Separate earth pits shall be prepared for equipment body earthing. Lightning

arrestor earth pits and equipment earth pit are to be kept separate.

vi. Earthing system shall consist of earth grids and electrodes buried in soil in the

plant area, embedded in concrete inside the buildings/ rooms to which all the

electrical equipment, metallic structures are connected to have earth continuity

for safety reasons.

vii. All the bolts of earthing system shall be of Stainless steel (SS) type.

viii. Minimum earthing conductor size shall be 50 x 6 Sq. mm for aluminum strips,

or 6 mm2 for copper conductors.

ix. The earthing system shall be designed with consideration of the earth resistivity

of the project area. The earth resistivity values shall be measured prior to

designing the earthing system. Unless otherwise specified, earthing system shall

be in accordance with IS: 3043 and IEEE 80-2000, Indian Electricity Rules, Codes

of practice and regulations existing in the location where the system is being

installed. All the earthing required as per technical specification should be

maintenance free earthing instead of conventional coal-salt earthing.

x. The earthing shall be maintenance free earthing and shall be done through

meter long copper coated steel rod (solid round) with 250 Micron copper

coating appropriate to the soil resistivity subject to not compromising

Signature of tenderer with round seal

quality/warranty/safety of the system and All the earthing required as per

technical specification should be maintenance free earthing instead of

conventional coal-salt earthing.

k. Low voltage (LV) Switchgears

i. LV switchboard shall be IP 21 for indoor and IP 65 for outdoor application made

with heavy duty PVC/ metal enclosure.

ii. LV switchboard with metal enclosure shall be minimum 2 mm thick and with

properly coated.

iii. MCB/ MCCB/ RCCB and cables shall be rated as per rated current of the circuit,

application voltage class, short circuit capacity.

iv. All switchboards shall be supplied completely wired internally up to the

terminals, ready to receive external cables.

v. No extra holes shall be allowed in the gland plate. Proper vermin proofing of the

panel is required.

vi. Suitable cable entry shall be provided considering bending radius of the

incoming and outgoing cable.

vii. All cables, MCB, MCCB, RCCB shall be of reputed make.

l. Module Mounting Structure

1. Supply, installation, erection and acceptance of module mounting structure

(MMS) with all necessary accessories, auxiliaries and spare part shall be in the

scope of the Empaneled Agency.

2. The PV modules shall be mounted on fixed metallic structures having adequate

strength and appropriate design, which can withstand the load of the modules

and high wind velocities as per the relevant wind zone and IS of the location of

3. The MMS shall be designed and constructed such that it complies with the

necessary mounting requirements of PV modules in order to maintain the PV

module’s warranty.

4. MMS and its foundation shall be designed considering life span of 25 years.

5. The lowest point of the Module shall be the higher of (i) highest flood-level (HFL)

of the location of installation, and (ii) 900 mm from the ground.

6. Design of the MMS shall take into consideration site conditions, soil report,

loading data, wind data and design standards as per latest applicable IS standard.

7. The structure shall be designed for simple mechanical and electrical

installation. It shall support SPV modules at a given orientation and tilt, absorb

and transfer the mechanical loads to the ground properly.

8. The Empanelled Agency shall be fully responsible for any damages caused by

high wind velocity within guarantee period. The parameters of prevailing wind

speed, soil conditions, load, and upward lift should be taken care of while

preparing the design and the same is required to be mentioned on design.

Signature of tenderer with round seal

9. MMS shall be made of hot dip Galvanized steel per ASTM A123. Minimum

thickness of HDGI zinc coating should be 70 micron at any point when

measured. No averaging is allowed in the measurement of coating thickness.

Necessary testing provision for MMS to be made available by Bidder at site.

10. All bolts, nuts, panel mounting clamps fasteners shall be of stainless steel of

grade SS 304 and must sustain the adverse climatic conditions.

11. MMS shall be designed and positioned such that the PV modules are completely

shadow-free solar during generation hours.

12. All solar panels shall be easily accessible for cleaning and person shall not be

inclined to climb on the MMS or PV modules for cleaning the PV modules.

13. Junction boxes shall be mounted on the MMS such that they are easily

accessible and are protected from direct sunlight and harsh weather.

14. Civil foundation design for MMS shall be made in accordance with the IS and

prevailing soil conditions with the help of Chartered Structural Designer having

substantial experience in similar work.

15. All the cables shall be aesthetically tied to module mounting structure.

16. Cutting, Welding, drilling etc. at site is not allowed for MMS. Bidder shall carry

out all correction in structure (if required) at his works. If any cutting, welding,

drilling is required to be done after material arrived at site then material shall

be again sent for hot dip galvanisation. No zinc spray shall be allowed on the

17. Empanelled Agency shall submit the all the quality test documents and test

certificates complying with the requirement of the structure.

18. Acceptable make of structural steel shall be: SAIL, TISCO, RINL, Jindal, ESSAR

(Any other make of steel shall be acceptable only after prior written approval of

the DisCom/ GUVNL which shall be based on quality and make of product).

19. Empanelled Agency shall submit detailed drawings of the MMS and its civil

foundations, results of design computations and stability calculations for

foundations, and structural fitness of PV module mounting structures as per

STADD Pro analysis.

Signature of tenderer with round seal

GENERAL AND COMMERCIAL TERMS AND CONDITIONS

In the deed of agreement / Offer, unless the context otherwise requires, PGVCL shall mean the

Superintending Engineer PGVCL, Circle Office Botad or his representative of the PGVCL and shall

include his successors and assignees.

The EOI applicant shall be deemed to have carefully examined all the papers, drawings, etc.

attached in the EOI Document. If EOI applicant has any doubt as to the meaning of any portion

of any condition / specification, etc. he shall before submitting the offer seek clarification from

PGVCL so that such doubts are removed.

No deviation in specification shall be allowed and Superintending Engineer’s decision shall be

final. The technical scrutiny committee of PGVCL shall evaluate the techno-commercial view of

the EOI Document. PGVCL, Circle Office Botad reserves the right to open or not to open the

price offer of the Agency on the basis of their past performance of their supplied materials.

1. EOI Document should be in two offers.

a) Techno – Commercial Offer (Online as well as Physical mode) documents as listed in

b) Price Offer (Online) for EOI

2. Incomplete offers and amendments and additions to offers after opening of the offers will be

ignored out rightly.

3. The price offer of those Agencies who are techno-commercially qualified shall only be

4. PRICE EVALUATION and Selection of agencies for Empanelment:

a) All TENDER offers will be evaluated on price Rate(Rs.) as per end cost (Incl GST) indicate in

b) Weighted Sum of Price will be arranged in the ascending order i.e. L-1, L-2, L-3, L-4, L-5, Ln.

c) If same rate is quoted by two or more Bidders, then all the Bidders with same Rate shall be

considered of equal rank/ standing in the order.

d) If only single bid is received and no competition is found, then decision of the Competent

Authority of PGVCL Circle Office Botad for consideration of the bid will be final.

The Competent Authority of PGVCL shall have full powers to undertake negotiations in case

where single bid is received. Detailed reasons and results of negotiations shall be recorded in

the proceedings.

In case of non-satisfactory achievement of RATES from single bidder, the Competent Committee

may choose to make a written counter offer to the single bidder and work / supply order be

awarded to the bidder if he accepts the counter-offer.

Signature of tenderer with round seal

Security deposit will be returned on successful completion of the installation and commissioning

of all the ordered systems and only after the performance bank guarantee 10% of the order

value is furnished.

5. Delivery Period

After receipt of complain of consumer / required rectification work details in the mode of mail

or by letter from the Sub Division / Division Office of Botad Circle, the material shall be

Supplied and Install at consumer’s site within 30 days from receipt of mail or letter.

The agency have to resolve only old pending complain.

The validity of work order will be 3 year or total amount utilization whichever is earlier.

The validity of work order will be 3 year or total amount utilization whichever is earlier.

6. PENALTY towards execution of order

“The Design, Supply, Installation, Maintenance of complete ordered systems at sites to be

completed within above time frame.

In case of delay in any complaint as a whole, penalty @ 1/2% per week plus applicable GST

and cess on the total order value subject to a maximum of 10% of total order value plus

applicable GST and cess would be levied.”

This excludes delay in the completion of the work due to unforeseen reasons beyond the control

and without fault and negligence of the TENDER applicant including (but not restricted to) act of

God or public anomie action of Government in its sovereign capacity, floods, epidemics, strikes,

lockouts, fires and accidents. In the event of any of the aforesaid contingencies PGVCL may be

promptly kept informed by the TENDER applicant by e-mail / followed by confirmation in writing

with documentary proof within fifteen days of commencement and cessation of Force Majeure

circumstances. Under such circumstances, reasonable extension of time shall be granted by

PGVCL. Application for such extension must be made after completion of work as per

agreement. In the event of termination of the agreement, PGVCL shall be at liberty to get the

remaining part of the work done through any other agency / TENDER applicant at the risk and

cost of successful TENDER applicant and in the manner and on the terms it thinks proper. If the

cost of executing the work as aforesaid shall exceed the balance due to the TENDER applicant,

and the TENDER applicant fails to make good the deficiency, DISCOM may recover it from the

TENDER applicant in any lawful manner.

The TENDER applicant shall have to comply with all rules, regulations, laws and bylaws enforced

by local and State Govt. and also the organization in whose premises the work has to be done.

The TENDER applicant shall not, without consent in writing of PGVCL, transfer, assign or sublet

the work under this contract or any substantial part thereof to any other party.

If the TENDER applicant neglects to execute the work with due diligence and expedition or

refuses or neglect to comply with any reasonable orders within two days of notice given in

writing to the TENDER applicant and if he fails to comply with the notice, then in such a case

PGVCL shall be at liberty to get the work or any part of it, executed through any other agency /

Signature of tenderer with round seal

TENDER applicant at the risk and cost of successful TENDER applicant and in the manner and on

the terms it thinks proper. If the cost of executing the work as aforesaid shall exceed the

balance due to the TENDER applicant, and the TENDER applicant fails to make good the

deficiency, PGVCL may recover it from the TENDER applicant in any lawful manner.

PGVCL shall have at all reasonable time access to the works being carried out by the TENDER

applicant under this contract. All the works shall be carried out by the TENDER applicant to the

satisfaction of PGVCL.

7. Arbitration:

Following standard Arbitration Clause shall become operative post award of contract to the

successful TENDER applicant.

Any question, dispute or difference whatsoever arises between DISCOM and TENDER applicant, in

connection with this agreement except as to matters, the decision for which has been specifically

provided, either party may forthwith give to the other notice in writing of existence of such

questions, dispute, difference and the same shall be referred to the sole arbitration of a person

nominated by Superintending Engineer of PGVCL Circle Office Botad. This reference shall be

governed by Indian Arbitration Act prevailing at the time of dispute and the rules made there

under. The award in such arbitration shall be final and binding on all the parties. Work under the

agreement shall continue during the arbitration proceedings unless the PGVCL or the Arbitrator

directs otherwise.

- PGVCL may at any time by notice in writing to the TENDER applicant either stop the work

altogether or reduce or cut it down. If the work is stopped altogether, the TENDER applicant

shall only be paid for work done and expenses legitimately incurred by him as on preparation of

the execution of the work up to the date on which such notice is received by him. Such

expenses shall be assessed by PGVCL whose decision shall be final and binding on the TENDER

applicant. If the work is cut down the TENDER applicant shall not be paid for the work as so cut

down, but in neither case shall be paid any compensation what so ever for the loss or profit

which he might have made if he had been allowed to complete all the work included in the

- Any other item not specifically mentioned in the specifications but which are required for

Supply, Installation, maintenance Solar PV plants for the project are deemed to be included in

the scope of the specification as per relevant and latest IS, IEC, MNRE guidelines, standards of

Rural Electrification Corporation (REC) and specified by PGVCL unless specifically excluded.

Specification of all the items covered under this TENDER Document is given separately.

However, if any item is left out, standard specification of relevant and latest IS, IEC, MNRE,

Rural Electrification Corporation (REC) and specified by PGVCL will be applicable for the same.

8. Dispute Resolution Mechanism

- The revised arbitration provisions The said clause shall be numbered in accordance with the

chronological sequence of clause in the respective tender or contract document.

- The clause number assigned to the dispute’s resolution mechanism shall be filled in the blank

space provided in sub clause (2) of both categories of arbitration clauses annexed here to i.e for

Signature of tenderer with round seal

Works contracts and contracts arbitration under the works tribunal constituted under the

Gujarat Public Works Contracts Disputes Arbitration Tribunal Act,

- Procurement /Non works contracts Arbitration through the arbitration center (Domestic and

international) High Court of Gujarat at Ahmedabad.

9. AMENDMENT OF TENDER DOCUMENT

At any time prior to the deadline for submission of offers, PGVCL may, at its own discretion modify

/add/delete/change the offering documents by amendments.

The amendment will be notified on Website. PGVCL will bear no responsibility or liability arising

out of noncompliance of the same in time or otherwise.

In order to afford prospective TENDER applicant’s reasonable time in which to take the

amendment in to account in preparing their offers, PGVCL may at its discretion, extend the

deadline for the submission of offers.

Such amendments, clarification etc. shall be binding on the Agency and will be given due

consideration by the Agency before they submit their offers and invariably enclose such

documents as a part of the offer. All such amendments will be considered as part of TENDER

10. REJECTION OF TENDER DOCUMENT:

The TENDER applicant is expected to examine all instructions, terms, conditions, schedules

and other details called for in this specification and keep himself fully informed about all

which may, in any way, affect the work, or cost thereof. Failure to furnish the required

information or submission of TENDER Document not as per the specification will be at the

TENDER applicant’s risk and may result in rejection.

The offer may be rejected in case the offering schedules / annexure are not filled / partially filled

and if particulars are not given in format prescribed in the TENDER Document documents.

Further, the offer may summarily be rejected if it contains conditions with regard to:

a) Different rates for the same items i.e. Rates should be quoted in the single slab only.

b) Deviation / Addition / Alternations / Omissions in offered documents.

c) Deviation and contradictions to the terms and conditions specified in this TENDER

d) Offer with any change suggested in price pattern will be out rightly rejected.

e) Revision of prices or any commercial terms affecting the price after opening of technical

offers shall not be considered and will be ignored.

11. PGVCL’s RIGHTS:

PGVCL reserves the right to terminate the contract or part thereof at any time giving

(One) months’ notice of Termination or the reasons thereof. Agency/s will not be entitled

Signature of tenderer with round seal

for any compensation / damages / losses, whatsoever, because of such termination of the

PGVCL will be entitled to deduct directly, from the bills to be paid to the Agency, any sum

or sums payable by him and which sum/sums due to the Agency or the PGVCL is required

to pay as a principal employer on account of Agency’s default in respect of all liabilities

The Agency shall specifically note that any overwriting, corrections, or manuscript in the

offer shall be ignored and will not be considered authentic unless same are signed and

TENDER applicant's Stamp / Seal is affixed.

PGVCL reserves the right to split the contract into two or more Agency per feeder. In

such cases, the term for completion period will be negotiated and reduced proportionate

to the offered quantity / value.

In case of any doubt or interpretation of the terms and condition, the decision of the

Superintending Engineer, Paschim Gujarat Vij Company Ltd., circle office Botad will be final

and binding upon the Agency and no dispute in this regard will be entertained.

PGVCL reserves the right to accept any offer or reject any or all TENDER Documents or cancel /

withdraw or re invitation to offer without assigning any reason. Such decision of the PGVCL shall

not be subject to question by any Agency and the PGVCL shall bear no liability whatsoever for such

PGVCL has right to make minor changes / modifications in the Technical & Site condition matter. In

such matter, decision of Chief Engineer of PGVCL shall be final and binding to the Agency to carry

out work accordingly.

12. It will be imperative on each TENDER applicant to fully acquaint himself of all local conditions and

factors which may have any effect / bearing on the execution of the works covered under this

TENDER Document. PGVCL shall not entertain any request for clarifications from the Agency,

regarding such local conditions, post award of contract. It must be understood and agreed that

such factors have properly been investigated and considered while submitting the TENDER offer.

No claim for financial adjustment to the contract awarded under this TENDER Document will be

entertained by the PGVCL/DISCOM. Neither any change in the time schedule of the contract nor

any financial adjustments arising thereof shall be permitted by the PGVCL, which are based on the

lack of such clear information or its effect on the cost of the works to the TENDER applicant. The

TENDER applicant can take few visits of locations of different area to be acquainted with local

conditions, if required.

13. JURISDICTION OF CONTRACT:

The laws applicable to the contract shall be the laws in force in India. The court at Botad shall have

exclusive jurisdiction in all matters arising under this contract.

Signature of tenderer with round seal

14. COMPLETION OF CONTRACT:

Unless otherwise terminated under the provisions of any other relevant clause, this contract shall

be deemed to have been completed on the expiry of the Comprehensive Maintenance Till

guarantee period of supplied items.

15. PROTECTION OF PROPERTY AND AGENCY'S LIABILITY:

The successful TENDER applicant shall be solely responsible for any damage resulting from his

operations up to commissioning and handing over of the system. He shall also be responsible for

protection of all persons including members of public and employees of the respective PGVCL and

the employees of other Agencies and sub-Agency’s and all public and private property including

structures, building, other plants and equipment and utility either above or below the ground up

to commissioning and handing over of the system.

The successful TENDER applicant will ensure provision of necessary safety equipment such as

barriers, signboards, warning lights and alarms, etc. to provide adequate protections to persons

and property. The successful TENDER applicant shall be responsible to give reasonable notice to

the Engineer and the Employer of public or private property and utilities when such property and

utilities are likely to get damaged or injured during the performance of his works and shall make

all necessary arrangements with such employers, related to removal and / or replacement or

protection of such property and utilities.

16. WORK & SAFETY REGULATIONS:

The Agency shall ensure proper safety of all the workmen, materials, plants and equipment’s

belonging to him or to the PGVCL or to others, working at the site. The Agency shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and by the engineer, as they may deem necessary.

All equipment is used in construction, erection by Agency shall meet Indian/International

standards, and where such standards do not exist, the Agency shall ensure these to be safe. All

equipment’s shall be strictly operated and maintained by the Agency in accordance with

manufacturer's operation manual and safety instructions and as per guidelines / rules of the

PGVCL in this regard.

The successful TENDER applicant shall provide suitable safety equipment of prescribed standard to

all employees and workmen according to the need.

The successful TENDER applicant shall not interfere or disturb electric fuses, wiring and other

electrical equipment belonging to the PGVCL under any circumstances, whatsoever, unless

expressly permitted in writing by the PGVCL to handle such fuses, wiring or electrical equipment.

In case any accident occurs during the construction / erection or during guarantee period

of supplied items for the activities undertaken by the Agency thereby causing any minor or

major or fatal injury to his employees / labourer due to any reason, whatsoever, it shall be

the responsibility of the successful TENDER applicant to promptly inform the same to the

Engineer in charge of concerned Sub Division of PGVCL in prescribed form and also to all

the authorities envisaged under the applicable laws. For any fatal / nonfatal accident to

Signature of tenderer with round seal

human or animal or any mishap within area of installation due to mishandling or reason

whatsoever attributable to TENDER applicant at the time of commissioning of Solar

photovoltaic plant system, successful TENDER applicant has to pay compensation as

provided under the relevant applicable Act.

The successful TENDER applicant shall follow and comply with the employer's safety rules

relevant provisions of applicable laws pertaining to the safety of workmen, employees,

plant and equipment as may be applicable from time to time without any demur, protest

or contest or reservations. In case of any discrepancy between statutory requirement and

employer's safety rules referred above, the latter shall be binding on the successful

TENDER applicant unless the statutory provisions are more stringent.

It will be the successful TENDER applicant's sole responsibility to take the materials up to the

installation site.

(C) STATUTORY DEDUCTION: -

Statutory deduction will be made as per applicable rules & rates for TDS/CGST/SGST,

Worker welfare cess, or any other taxes applicable time-to-time etc. All other statutory

liabilities towards this contract will be on the part of Agency.

17. PAYMENT TERMS:

(A) 90% of the order value of ARC quantity of Solar PV system at farmer’s (Beneficiary’s) site on

submission of necessary documents in Duplicate at concerned Division Office of DISCOM.

 Invoice Copy with sign of Party and Deputy Engineer of Sub division.

 on-site verification, inspection report, by Deputy Engineer of concerned Sub-division

 As per work order terms and condition satisfactory work completion certificate NOC given by

Deputy Engineer and executive engineer of Concern division office.

 Delivery Challan Copy sign of Party and Deputy Engineer of Sub division.

 Photograph of the front view Installed item in presence of farmer and Deputy Engineer of Sub

division or its authorized inspection agencies as per norms of PGVCL.

 Agency should provide the bill of material for each system along with the delivery of system to

the concerned Executive Engineer division.

 Vendor has to submit the Project Completion Report.

 Manufactures guaranteed certificate.

 Material should be supplied from OEM’s (Original Equipment Manufacturer) only.

(B) 10% of the order value

 The balance 10% of payment against erection & supplied contracts shall be released

on successful commissioning of the entire work, which is mentioned in tender of the

completion certificate of the work.

 “Commissioning” for the purpose of payment shall mean satisfactory completion of

the all supplies, erection, commissioning, checks and successful completion of all site

tests and continuous energization of the equipment / materials as per the contract

and to the satisfaction / approval of the employer.

Signature of tenderer with round seal

18. Contractor have to work as per the instruction of Deputy Engineer of Concern Sub Division and

Concern Deputy Engineer of Division Office. In addition, any dispute regarding time limit of repairs

and service, decision of undersigned will be final.

19. Contractor shall have to maintain beneficiary’s solar system that should contain details

(but not limited to) such as Serial No. of system, Name of beneficiary, Village name,

feeder name, Problem details, replacement of parts (if any), call status

pending/completed, remarks etc. signed by the concerned user whose fault is attended.

The summary of replacement made during the month is also to be attached, At the time

of submission of bill, the copy of the fault card along with summary is to be submitted for

which the fault is attended.

20. The tenderer provides 1 phone number which will be available from 8 AM to 8 PM and

email address for logging complains of above-mentioned systems.

21. At least 1 engineer dedicated to this ARC with have deep knowledge about Solar works

must be appointed for the support purpose, also 1 Person should be on standby if

complaints are more for smooth work execution. In case of Person is not available, he

should be substitute immediately and inform the same to concerned authority of our office

in advance. Any kind of electrical damage except burnt damage is covered in order.

22. During the contract period, if any harm/damage occurs to any person/property due to the

ARC work, the contractor shall be responsible for the compensation for the said

harm/damage to the concerned person/property.

23. It includes attending unscheduled fault which may be registered on telephone (the

engineer must be available on phone on 24 X 7 basis & any change in contact details should

be communicated to users immediately) & half yearly visit of qualified technical personnel

for preventive maintenance per unit during the Annual Rate contract period, for inspection

& routine cleaning etc, to ensure smooth functioning of the same.

24. It includes but not limited to, setting right functioning of the system, replacement of

unserviceable parts/items/components. Parts/items/components replaced will either be

original new parts/ Items/components or parts/items/components equivalent in

performance to new one. In case if the brand, model become obsolete the same shall be

replaced with equivalent/higher part/items/components.

25. On expiry of the contract after three year, the firm will have to hand over the systems in

perfect working condition to the PGVCL, failing which the amount spent on setting the

system repaired/in working condition from the market of will be deducted from the

security deposit of the firm.

- Revision of prices or any commercial terms affecting the price after opening of technical bids

shall not be considered and will be ignored.

26. Guarantee/Warrantee of Supplied Material

The Guarantee / Warrantee of Supplied material shall be minimum 3 years from the date

of installation of material at Consumer’s site.

27. The guarantee warranty card for the material supplied by you in accordance with the

complaint will have to be given to the concerned sub-divisional office. And the full

Signature of tenderer with round seal

ownership of that material will remain with PGVCL Company. If any defect occurs in the

material supplied by you during the guarantee warranty period of the material, then an

equivalent material will have to be installed at your cost. And full ownership of all kind

material will remain with PGVCL Company. The price paid by you in Schedule B is for the

material delivered to the beneficiary/beneficiary's site and installed and is inclusive of GST

and all taxes. No additional charge will be paid over the price of Schedule B.

28. PGVCL may at any time by notice in writing to the vendor either stop the work altogether

or reduce or cut it down. If the work is stopped altogether, the Vendor shall only be paid

for work done and expenses legitimately incurred by him as on preparation of the

execution of the work up to the date on which such notice is received by him. Such

expenses shall be assessed by PGVCL whose decision shall be final and binding on the

vendor. If the work is cut down the vendor shall not be paid for the work as so cut down,

but in neither case shall be paid any compensation what so ever for the loss or profit which

he might have made if he had been allowed to complete all the work included in the

29. The Contractor shall be fully responsible for any animal accident, loss of life or any other

accident that may occur during material supply/insulation. The Contractor shall have to

take full insurance for the same. If any financial loss occurs to PGVCL due to the work of the

Contractor, the amount will be deducted by the competent authority and the Contractor

shall not be able to raise any objection in that regard.

30. If the contractor does not perform the material/installation work satisfactorily on time as

per work order terms and condition or if any irregularities are found for any other reason,

PGVCL may issue a notice against the contractor and take action like stop deal/blacklisting.

31. The sub-divisional office will have to issue a letter to you to start the work. One copy of

which will have to be given to the divisional office and one copy to the circle office. And you

will have to supply / install the required material within 30 days from the date of the said

letter. In case of delay in doing so, a penalty of 0.5% of the total amount of the order will

letter. In case of delay in doing so, a penalty of 0.5% of the total amount of the order will

be deducted for each week of delay, which will be up to a maximum of 10% of the total

amount of the order.

32. Security Deposit:

Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if the

amount is more than Rs. 10000.00 then will be payable by Demand Draft (DD) or Bank

Guarantee (BG) from Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 /

570 / DMO dated 01.04.15 will be acceptable. DD should be drawn on any Nationalized

/Scheduled banks in favour of Paschim Gujarat Vij Company Ltd. payable at Botad or by

Bank guarantee from any Nationalized/Scheduled nationalized bank decided by

Government of Gujarat time to time only. Cheque will not be acceptable

The successful Bidders will be required to deposit the requisite security deposit within

days from the date of issuance of LOI / LOA of an amount equivalent to 10 %(i.e

Rs.5,00,000 Five Lakhs) of the value of the work to be allotted to him and as mentioned in

Signature of tenderer with round seal

In case, if the Bank Guarantee is furnished / submitted, it should have a clear onetime

validity till the completion of awarded work of this work order. Bank Guarantee for interim

period will not be allowed. Security Deposit shall be suitably extended time to time as per

If by any reasons the completion period of this work order is extended, then supplier

should undertake to renew the Bank Guarantee at least one month before the expiry of the

validity failing which PGVCL will be at liberty to encase the same. CORPORATE GUARANTEES

No interest will be paid on the Security Deposit.

In the event of awarding the order of additional quantity, the successful Bidders will be

required to deposit additional Security Deposit on prorate basis within two weeks of the

issuance of LOA /LOI for the additional order quantity.

In the event of failure to carry out work offered by successful Bidders and as accepted by

them while receiving the order within given time period, will lead to forfeiture of the

Security Deposit up to 100% and will lead to disqualification of the bidder to transaction

business with PGVCL for at least TWO years or the time duration as may be decided by the

Managing Director, PGVCL.

If the successful Bidders fails to pay security deposit within given time limit then the letter

of intent will stand cancelled. EMD amount will be forfeited in favor of PGVCL without any

notice or and action for “Stop deal” will be initiated as decided by tender inviting authority.

Security Deposit shall be released after guarantee/warranty period completion of replaced

parts/Items and NOC given by EE of PGVCL Division office.

33. When any material is supplied by you, the old material that is removed will have to be

deposited at your cost in the office as per the instructions of PGVCL Divisional office. And

the ownership of that material will remain with PGVCL. The ownership of the insurance

amount accrued regarding the material of that system will also remain with PGVCL.

34. All questions, disputes or differences whatsoever which may at any time arise between the

parties to this agreement touching the agreement or subject matter thereof, arising out of

or in relation there to and whether as to construction or otherwise shall be referred to the

decision of the Sole Arbitrator, appointed by the MD of PGVCL, for that purpose, who shall

be a retired High Court Judge or retired District and Sessions Judge, and the decision of the

said Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall

be governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended

from time to time and the rules made there under.

35. The successful tender shall have to execute a stamped agreement within 7 days of work

order on non-Judicial Stamp Paper of Rs.300/-, and bond within 7 days of work order on

non-judicial stamp paper of RS 300, duly notarized in the standard form of the Company

and will have to sign the contract Booklet Viz. TENDER AND CONTRACT FOR WORKS “at his

own cost before commencing the work. In case partnership, firm’s necessary partnership

record will have to provided verification authority to sing the bills, measurement and enter

Signature of tenderer with round seal

in to contract as well as corresponds with the Company wherever required necessary

power of attorney will have to be produced especially (If require). When the partnership

deed is silent on the point of authority to deal with the Company. If the contractor happens

to be a sole trader, then he will have to produce on affidavit made before Magistrate to

36. All cost will be bear by the contractor for visiting Circle office/ Division office / Sub Division

Office and up to rectification of systems.

37. If party possesses GST registration No. on their name on which work order issued, then GST

will be reimbursed to contractor on production of proof for payment made to concern

Department for particular work, up to satisfaction of officials of PGVCL. However, there

would be total responsibility of contractor for any none or partial payment of service tax as

per rules of concerned Government Department. However, this may be noted no any type

of penalty of GST will be reimbursed during or after completion of contract. New tax rules

as per Govt. will be applicable as per rules.

Thanking you, Superintending Engineer

PGVCL CO, Botad

Signature of tenderer with round seal

(DECLARATION IN REGARDS TO NO CRIMINAL OFFENSE / NO PENDING CIVIL SUITE

I/We solemnly declare that there is no criminal offense and or no pending civil suite before the

court filled by PGVCL or other subsidiary company of GUVNL against

M/s__________________________________________and their proprietor / any partner / any

directors of the firms/Agencies/company’s. (Strike out which is not applicable)

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING/BLACK LIST &

authorized signatory of M/s_____________________________________________ hereby

certify that M/s__________________________________________and their proprietor / any

partner / any directors of the firm is not stop deal and/or banned for business dealing and/or

black listed by GUVNL and/or their any subsidiary company viz. GSECL/GETCO/ DGVCL/

MGVCL/UGVCL/PGVCL.

I/we take the oath and solemnly declare that, the above particulars furnished by me/us (on

behalf of the Firm/Agencies/ Partner / Proprietor /Director of companies, are correct and that

I/we have not concealed or misrepresented any facts.

Seal of the Firm

Signature of the Tenderer

Signature of tenderer with round seal

Special Condition:

If in any Company the interest of any employees of the Paschim Gujarat Vij.Co.Ltd or his Relative as * * defined

in section VI of the company’s Act 1956 is 10 % or more. PGVCL will not deal with such company at all, Tender

therefore must specially disclose this fact in his bid, Non discloser of such facts would disqualify the tenderer

from further dealing with PGVCL

Section : meaning of relatives.

A person shall be deemed to be relatives of another if and only if: -

(a) They are member of Hindu undivided family or

(b) They are husband and wife or

(c) The one is related to the other in the manner indicated in Schedule IA

List of relatives.

2. Mother (Including step mother)

3. Son (Including step mother)

5. Daughter (Including step daughter)

6. Father’s father

7. Father’s mother

8. Mother’s mother

9. Mother’s father

11. Son’s son’s wife

12. Son’s daughter

13. Son’s daughter husband

14. Daughter’s husband

15. Daughter’s son

16. Daughter’s son’s wife

17. Daughter’s daughter

18. Daughter’s daughter’s husband

19. Brother (Including step brother)

20. Brother’s wife

21. Sister (Including step brother)

22. Sister’s husband.

(Ref: Circular no Sp/As/15914 Dated 9th Sep’87issued by Chief Engineer( Material) Baroda)

TENDERER MAY GIVE THEIR SPECIFIC CLARIFICATION TO ABOVE CLAUSE HERE UNDER.

Signature of Contractor/ Tenderer

With Rubber Stamp

Signature of tenderer with round seal

[ON Rs.300/- Stamp Paper Duly Notarized]

[Scanned copy of this certificate must be uploaded in technical stage]

Subject: ARC of Supply of Inverters (various ratings) and Balance of System (BOS)

materials for SKY commissioned feeders 11KV Parmeshwar Ag and 11KV

Vinayak Ag under Botad Circle.

Reference: Tender enquiry No: BTCO/TECH-2/1333 DT-15.09.2025

“I/We have read the clause regarding restrictions on procurement from a bidder of a country

which shares a land border with India i.e. China, Pakistan and Bhutan. I/We certify that our

firm is not from such a country and is eligible to be considered.”

I/We have read the clause regarding restrictions on procurement from a bidder of a country,

which shares a land border with India i.e. China, Pakistan and Bhutan. I/We certify that our

firm is from such a country as mentioned above and I/We have been registered with the

Competent Authority [Registration committee constituted by Department for Promotion of

Industry and Internal Trade (DPIIT)] [Evidence of valid registration by the Competent Authority

is attached]. Further I/We hereby certify that our firm fulfills all requirements in this regard

and is eligible to be considered.”

Seal of the Firm Signature of the Authorized Representative of

Name of the Tendering Firm/Agency:

Signature of tenderer with round seal

(Duly Notarized) on Rs. 300/- Non-Judicial Stamp Paper

(As per tender condition)

Mr./ Mrs./ Ms. _________________________________________is our Company's authorized

representative and he/ she is employee of our Company/Firm. It is further declared that he/

she is not representative/ employee of any other Company/Firm.

He/ She is authorized for coordination/ follow up relating to this tender.

Details of Authorized Representative

Contact Number : ________________________

Office Address : ________________________

Accepted and confirmed the above facts

Specimen Signature : ________________________

It is certified that signed made by above authorized representative in my presence.

Signature of Authorized signatory: __________________________

Contact Number : ________________________

Office Address : ________________________

Signature of tenderer with round seal

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid in online mode:

“This is to confirm and certify that the offer submitted by me is strictly in accordance with

PGVCL Tender specifications, Guaranteed Technical Particulars and drawing as mentioned in

the Tender Specifications. There is no commercial or Technical deviation (except the deviations

shown in Annexure of Technical Deviations as per clause no.36 of this tender document) in the

offer from PGVCL Tender Specification. I undertake to abide by PGVCL Technical specification /

Guaranteed Technical Particulars / Drawing, I undertake to supply materials strictly as per

PGVCL Technical specification / Guaranteed Technical Particulars / Drawing, even if any

technical deviations are mentioned by me. I also undertake to abide by all commercial

conditions of PGVCL, including delivery schedule.”

(Signature of the Tenderer)

2. Any offer without above certificate will not be considered and the tender will be out rightly

ignored in the absence of above certificate.

3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according

to PGVCL specifications, Guaranteed Technical Specifications, Drawing and commercial terms

and conditions and false certificate is given by the Tenderer, then PGVCL will not deal with the

firm for the present Tender. It is, therefore requested that the Tenderer should take care in

giving their offer and submission of documents, including Type Test certificate.

4. The conditional tenders will not be accepted.

Signature of tenderer with round seal

(To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted

item/s of the tender along with online Technical Stage)

We accept and undertake that PGVCL is authorized to place LOA/Purchase Order at lower

‘unit ex-works price with GST on ex-works price’ than the ‘unit ex-works price with GST on ex-

works price’ quoted/offered by us in the present tender of PGVCL for tendered item/(s) with

similar specifications as per the above tender of PGVCL, which is quoted/offered to other

subsidiary company of GUVNL, during the period of past 30 days from last date of submission

of this tender to next 30 days after the last date of submission of bid of this tender by PGVCL.

We also understand that LOA /Purchase Order placed by one Subsidiaries of GUVNL on the

basis of above undertaking shall not be considered as ‘offered’ price for the tender items in

subsequent tender by other Subsidiaries of GUVNL, if it is not within period mentioned above.

I / We accepts above undertaking.

Signature of tenderer with round seal

E. M. D. BANK GUARANTEE FORMAT

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm)

having their registered office at _____________________________________ (Address of

the firms Registered office) (Hereinafter called the ‘bidder ’) wish to participate in the

Erection Work) (Name of the material / equipment / Work) for_____________________

_________________________ Paschim Gujarat Vij Company Limited and WHEREAS a Bank

Guarantee for (Hereinafter called the “Beneficiary”) Rs._____________(Amount of EMD)

valid till _______________(Mention here date of validity of this Guarantee which will be

(SIX) months from the date of the submission of Tender’s offer) which is required to be

submitted by the bidder along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (address of Bank’s

Registered office) hereby give this Bank Guarantee No.________________ dated

_________ and hereby agree unequivocally and unconditionally to pay immediately on

demand in writing from the Paschim Gujarat Vij Company Limited or any officer authorized

by it in this behalf any amount not exceeding Rs. ______________ (amount of E.M.D.),

(Rupees _________________________________ (in words) to the said Paschim Gujarat Vij

Company Limited on behalf of the bidder .

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender

or part thereof by the bidder within its validity or Non submission of Security Deposit by the

bidder within one month from the date tender or a part thereof has been accepted by the Paschim

Gujarat Vij Company Limited would constitute a default on the part of the bidder and that this

Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of

any occurrence of a default on the part of the bidder and that the encashed amount is liable to be

forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (mention here the date of validity of Guarantee) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the firm of bidder

Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alternations made, given, conceded with or without our

knowledge or consent by or between the bidder and the PGVCL.

"Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. PGVCL). Notice

or invocation by any person such as assignee, transferee or agent of beneficiary shall not be

Signature of tenderer with round seal

entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees___________________________

____________________________________) (in words). Our Guarantee shall remain in force till

_________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all

rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax

SIGNATURE OF THE BANK’S

AUTHORISED SIGNATORY WITH

OFFICIAL ROUND SEAL

The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by

the Finance Department, Govt. of Gujarat from time to time.

While issuing a bank Guarantee, the issuing applicant must mention receiver’s detail as

Name of bank : *********

IFSC Code Of Bank : **********

Branch Name : *********

Additionally for the utilization of the e-Bank Guarantee (e-BG) Platform of NeSL, PGVCL also

accept e-bank guarantees.

For issuance of e-BG required necessary Details of PGVCL is as below:

1. Name of Beneficiary's Representative - PASCHIM GUJARAT VIJ COMPANY LIMITED

2. Beneficiary Email Id - [email protected]

3. Beneficiary Mobile No. - 0281-2380425

4. Beneficiary PAN - AADCP1453C

5. Beneficiary Date of Incorporation/Birth -15.09.2003

6. Beneficiary Legal Constitution - Government

7. Beneficiary UIN Number - AADCP1453C

8. Beneficiary BU Code – D1 (As per list Business activity code – D1 - Electric Power

generation, transmission and distribution)

9. Portal ID- NESL Platform

Signature of tenderer with round seal

[ON STAMP PAPER OF RS.300/-]

FORM OF BANKER’S UNDERTAKING

[Combined Performance Guarantee (PBG) towards Execution /supply Period and

Guarantee/ Warranty Period as per terms and conditions of Tender]

We, ______________ (Name of the Bank and Address of the Branch giving the Bank Guarantee) having

our registered office at ______________________ (Address of Bank’s registered office) hereby give this

Bank Guarantee No.________________ dated _________ and hereby agree Unequivocally and

Unconditionally to pay immediately on demand in writing from the Beneficiary Company____________

(Name of Gujarat Urja Vikas Nigam Ltd./ subsidiary Company) or any officer authorized by it in this

behalf any amount up to not exceeding Rs. ___________ (Amount of combined Performance

Guarantees towards Execution /supply Period and Guarantee/ Warranty Period), (Rupees _________

(in words)) to the said ___________ (GUVNL/ subsidiary Company) on behalf of M/s.

___________________________ who have entered into a contract for the supply/works specified

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ (Date of

validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution

of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alterations

made, given conceded or agreed, with or without our knowledge or consent, by or between parties to

the said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking practice,

this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or Subsidiaries).

Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be

entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to

Rs.___________ (Rupees ________________only). Our guarantee shall remain in force until

_____________ (Date of validity of the Bank Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of validity of the Bank Guarantee), all

rights of the Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

Please Mention here Complete Postal Address of Signature of the Bank’s Authorized

the Bank with Branch Code, Telephone and Fax Signatory with Official Round Seal.

Signature of tenderer with round seal

The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by the Finance

Department, Govt. of Gujarat from time to time.

While issuing a bank Guarantee, the issuing applicant must mention receiver’s detail as under;

Name of bank : *********

IFSC Code Of Bank : **********

Branch Name : *********

Additionally for the utilization of the e-Bank Guarantee (e-BG) Platform of NeSL, PGVCL also accept e-

bank guarantees.

For issuance of e-BG required necessary Details of PGVCL is as below:

1. Name of Beneficiary's Representative - PASCHIM GUJARAT VIJ COMPANY LIMITED

2. Beneficiary Email Id - [email protected]

3. Beneficiary Mobile No. - 0281-2380425

4. Beneficiary PAN - AADCP1453C

5. Beneficiary Date of Incorporation/Birth -15.09.2003

6. Beneficiary Legal Constitution - Government

7. Beneficiary UIN Number - AADCP1453C

8. Beneficiary BU Code – D1 (As per list Business activity code – D1 - Electric Power

generation, transmission and distribution)

9. Portal ID- NESL Platform

Signature of tenderer with round seal

(on Non-judicial stamp paper of Rs.300/- duly Notarized)

THIS AGREEMENT made on this …………. day of ……………… Two thousand ……………………….

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name and

designation of the Authorized Officer (herein after called “The Supplier”, which expression where the

context so requires or admits shall include his legal heir, administrators, executors, assignees and legal

representatives) of the ONE PART.

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name and

designation of the Authorized Officer (here in after called “The Purchaser / purchaser Company”, which

expression where the context so requires or admits shall include his administrators, executors, authorised

person, assignees and legal representatives) of the OTHER PART.

WHEREAS, the Supplier willingly submitted bids for the Tender No……………………………….of the Purchaser

company for supply of ……………………………….. [Name of the material / items to be supplied by the Supplier]

as specified and as per delivery instructions provided in the Acceptance of Tender (AT) / Letter of

Acceptance (LOA) issued vide No……………….dtd……………. by the Purchaser company at the accepted

respective prices or rates mentioned against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier for the supply for

the total sum of Rs. __________ (Rupees ___________________________ only) *including / excluding

taxes upon the terms and subject to the conditions herein mentioned in the agreement.

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said documents of

the Schedule are deemed to form part of this agreement and included in the expression “the Supply”

wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND DECLARED THAT:-

(1) The Supplier has accepted the Terms and Conditions set out in the Tender Notice No. ……………… dtd.

………….. as well as in the form of Acceptance of Tender (AT) / Letter of Acceptance (LOA) No.

.……………………………… dtd. ……………. which will hold good & valid during the period of this Agreement.

(2) The supplier shall do and perform for all supplies and things in this agreement mentioned and

described or which are implied therein or therefrom respectively or are reasonably necessary for the

in-time and in manner supplies as mentioned and subject to the general / commercial terms &

conditions and stipulations contained in this agreement.

(3) In consideration of the due provision, executions, completion of the Supply, as agreed to by the

Supplier as aforesaid, the Purchaser company hereby agrees to pay all the sums of money as and

when they become due and payable to the supplier under the provisions of the agreement and such

payment to be made at such times and in such manner as provided in the agreement.

(4) In respect of the said Tender as per the terms & conditions of this Agreement, the Supplier has

deposited amount in Cash or DD or has provided valid Bank Guarantee of Rs. ………. (Rupees

………………………………………..only) with the Purchaser Company towards performance guarantee of

Signature of tenderer with round seal

execution period i.e. for security deposit of the supply material / items.

(5) Upon breach by the Supplier of any of the conditions of this Agreement, the Purchaser Company may

give a notice in writing to rescind, determine and put to an end to the A/T without prejudice to the

right of the Purchaser company to claim damages for antecedent breaches thereof on the part of the

Supplier and also to claim reasonable compensation / risk & cost purchase for the loss occasioned by

the Purchaser Company due to failure of the Supplier to fulfill the Order as certified in writing by the

Purchaser for which Certificate shall be conclusive evidence of the amount of such compensation

payable by the Supplier to the Purchaser.

(6) The Purchaser Company shall not be bound to take the whole or any part of the ordered quantity

herein or therein mentioned in the LOA / AT and may cancel the contract at any time after giving

TWO MONTH’S NOTICE IN WRITING without compensating the Supplier.

(7) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply during

Guarantee / Warranty period including for the quantity mentioned in the repeat order, if any as per

the terms & conditions of the LOA / AT.

(8) Any Notice in connection with the Supply including the Notice for termination may be given by the

Purchaser or any Authorized Officer for the said purpose as per the Commercial Terms & Conditions

of the LOA / AT.

(9) If subject to the circumstances beyond control i.e. Force Majeure conditions, the Supplier fails to

deliver the materials, the same shall be governed as per the Tender Documents.

(10) The agreed value, extent of supply, delivery dates, specifications, and other relevant matters may be

altered by mutual agreement as per the policy of the purchaser Company and if so altered shall not

be deemed or construed to mean or apply to affect or alter other general / commercial terms &

conditions of the agreement and the agreement so altered or revised shall be and shall always be

deemed to have been adhered subject to and without prejudice to said stipulation.

(11) Any dispute ,difference, controversy or claim between the parties arising out of or relating to this

contract with reference to the construction, interpretation , breach, termination or validity thereof

(hereinafter referred as “the Dispute” ) shall upon the written request of either party be referred to

the authorized representatives of the disputing Parties for resolution. The authorized representative

shall promptly meet and attempt to negotiate in good faith a resolution of the Dispute within thirty

days of' the service of the request.

(12) If the Parties fail to amicably resolve the disputes or differences of contrary claims as indicated

herewith in sub clause (1) of Clause- arising under or in connection with the present works contracts

whether pertaining to works contracts alone or works and procurement both, the same shall be

referred to arbitration under the Gujarat Public Works Contracts disputes Arbitration Tribunal Act,

(13) The following is the Schedule forming part of this agreement as provided herein above:

List of documents:

In witness whereof the parties hereto have set their hands and seals this day, month and

year first above written.

Signature of tenderer with round seal

1. Signed, Sealed and delivered by :

(Signature with Name, Designation & official seal / stamp)

For and on behalf of M/s. _____________________ (Supplier)

(Complete Name, Address of the authorized person of the Supplier with Authority letter or

Board’s Resolution in case of company)

In the presence of Name, full Address & Signatures:

2. Signed, Sealed and Delivered by :

(Signature with Name, Designation & official seal / Stamp)

For and on behalf of _________________ (Purchaser),

(Complete Name, Designation & Location / Address of the authorized officer as per DOP of

the Purchaser Company)

In the presence of Name, Full Address & Signature:

1. All successful Bidders will have to sign a Contract Agreement in above prescribed format, on

Non-judicial stamp paper of Rs.300/- duly Notarized - .

2. From the successful Bidder’s side the Agreement can be signed by the Authorized

Representative as under:

a) If the Authorized Representative is from a Partnership Firm, then a certified copy of the Registered

Partnership Deed must be attached along with the signatures of other partners who have

authorized the particular partner to execute and sign the Agreement;

b) If it is a Private or Public Limited firm, a copy of the Resolution, authorizing the person to execute

and sign the Agreement on behalf of the firm, passed by the Board of Directors along with the

Company’s Seal must be attached with the Agreement; &

Signature of tenderer with round seal

c) If it is a Proprietary Firm, then the Proprietor himself should execute and sign the Agreement and

his full residential address must be available in the file.

3. The Security Deposit, if any, is duly paid as stipulated in the Agreement and that meets with the

Condition stipulated in the Tender;

Signature of tenderer with round seal