Portable Laser Spectrometer

Special Eligibility Criteria

1. 1

   We engage to supply the Western Railway with the articles specified above upon the terms of the Indian Railway Standard Conditions of Contract (latest revision) and upon the terms of the Revised Special Conditions and Instructions for the Guidance of the Contracts issued by the Western Railway S/137/F Revised May 2011 Amendment No. 12 of August 2018.
2. 2

   Procurement from (OEM s) or authorized agent / dealer: 1) Either OEM should quote directly or OEM can authorize and give Tender Specific Authorization to its Agent / dealer to quote on their behalf. 2) The authorized dealer should submit valid tender specific authorization, along with the offer, failing which their offer will be summarily to be passed over. 3)Trader / Authorized dealer should mention name of Manufacturer along with complete address for inspection of material at OEM Premises in line with Tender Terms and General Conditions VERSION 2021/1 issued by the Western Railway, (Revised on :2021 Version-2021/1)
3. 3

   1.Bulk procurement of this item will be made from proven source having performance for supply of tendered item to any of Railways or PUs in last 3 financial years and upto tender opening date or Firms supplied tendered item to Western Railway in last 3 financial years and upto tender opening date will also be considered for order based on the records. 2. Firm should submit documentary evidence as proof of execution of PO, such as copies of RNotes/CRAC/CRN/completion report. Failure to submit necessary documentary evidence along with offer will imply that firm has no such performance and the offer will not be considered for bulk order.

   Document optional
4. 4

   EMD: As per Para 0500 of Instructions to Tenderers for electronic tenders and General Conditions of tender available at IREPS portal at link https://ireps.gov.in/ireps/upload/repository/railway/483/148/public/ InstructionstoTenderersandGeneralConditionsofTenderIndigenousVersion14_2.pdf The bidder seeking EMD exemption, must submit valid supporting document for the relevant category. Under MSE category, only manufacturers having UDYAM certificate are eligible for exemption from EMD. Traders are excluded from the purview of this Policy. UDYAM certificate should be uploaded for MSE benefits. Rly Bd letter No. 2020/RS(G)/363/1 dt 03.11.2022 is applicable
5. 5

   Earnest Money Deposit (EMD): 1. EMD is exempted in case if firm will submit the bid securing declaration in IREPS as follows: I/we hereby understand and accept that if I/we withdraw of modify my/or bid during the period of validity. of if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of good issued by any unit of India Railways published during this period. 2. In case if EMD is asked EMD shall be submitted by tenderer as specified in tender schedule, along-with their online offer. Exemption will be considered in following cases: i. Micro and Small Enterprises (MSES) registered for the tendered item. ii.Other Railways and Government Departments. iii. Indian Ordnance Factories. iv. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. v. Vendors registered with Railways for the trade group of the item tendered. vi.Vendors appearing on the approved vendor lists of RDSO/PUS/CORE, subject to approval status being valid on the date of tender closing. vii. Vendors registered with Railways for supply of medicine, medical equipments and consumables for these items. viii. In No No NotAllowedPurchase Request https://www.ireps.gov.in/fcgi/runfrm1 of 7 02- 07-2025, 10:427399926/2025/O/o DY CMM/STORE/DHD/WKS/WR 6/46 tenders issued against PAC, OEM in whose favour PAC has been issued ix. KVIC and ACASH for items supplied by them. 3. Offers submitted without EMD shall be summarily rejected if not exempted as above
6. 6

   1.Those who are not the original manufacturers of this sheet, irrespective of their MSE status of other item should apply along with EMD. 2. MSE for services not allowed for EMD exemption benefit.
7. 7

   SECURITY DEPOSIT (SD): 1.0 All successful tenderer shall deposit Security Deposit (SD) amount @ 5% of contract value rounded off to nearest higher Rs.10, subject to maximum Rs. 50 lakhs for contract value upto Rs 50 Cr. In case of contract value above Rs 50 Cr. SD will beRs 1Cr. 2.0 There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: i. The Contract value upto Rs.25 (twenty five) lakhs. ii. Other Railways and Government Departments. iii. Indian Ordnance Factories. iv.PSUs owned by Ministry of Railways and PSUs for the group of items that are manufacturedby them. v. In tenders issued against PAC, OEM in whose favour PAC has been issued vi. Manufacturers registered with Railways for the trade group of the item tendered for orders valued upto their monetary limit of registration. viii. Vendors appearing on the approved vendor lists of RDSO/PUS/CORE, subject to approval status being valid on the date of tender closing. ix. Vendors registered with Railways for supply of medicine, medical equipments and consumables for these items. 3.0 Security Deposit (SD) shall remain valid for a period of 60 days, beyond the date of completion of all contractual obligations. 4.0 SD from successful tenderer should be received in purchase office within 21 days from the date acceptance letter issued by purchaser. 5.0 In the event of successful tenderer (s) failing to deposit/submit SD inacceptable form within the prescribed period as aforesaid, the EMD submitted by such successful tenderes (s) shall be automatically adjusted towards SD. In case where available EMD amount is less thanrequired SD and the successful tenderer does not deposit the balance SD amount within stipulated time, then EMD shall be forfeited and case be dealt withas that of withdrawal of offer by the tenderer
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   EMD & Performance bank guarantee: 1.0 On submission of the tender in IREPS it shall be considered that the firm has signed the following declaration: IWe certify that my/our offer is eligible for exemption from submission of bid security/Earnest Money Deposit, in terms of the tender conditions. In case my/our claimtoexemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, IWe understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/ Security Deposit, fail to submit the performance security/ Security Deposit before the deadline defined in the request for bid document/ Notice Inviting Tender, I/we shall be debarred fromexemption of submitting Bid Security/ Earnest Money Deposit and performancesecurity/ Security Deposit for a period of 6 (six) months, from the date I/ we are declared disqualified fromexemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period. Theoffer will be summarily rejected if there is any deviation or non acceptance of this declarationis given anywhere in offer by tenderer. There shall be no exemption to such bidders fromsubmitting EMDNo No NotAllowedPurchase Request https://www.ireps.gov.in/fcgi/runfrm2 of 7 02-07-2025, 10:427399926/2025/O/o DY CMM/STORE/DHD/WKS/WR 7/46 and for all tenders published during the period of time they are so disqualifiedas per the declaration signed by them. 2.0 Para 1.0 above shall not be applicable for Govt. Departments/ ordnance factories/other Railways / Railway PSUs/KVIC/ACASH and matter shall be taken up withthem departmentally /administratively. 3.0 Wherever SD has been exempted, for any reason, andthe supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SDamount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly. 4.0 Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action. 5.0 SD can be submitted in following format: a. DD in the name of AFA (W&S) Dahod. b. Fixed Deposit Receipt duly discharged and stamped in favour of AFA(W&S) DAHOD, Western Railway as the case may be. c. Bank guarantee: In case Bank guarantee is submitted by supplier/contractor, the same should be in the proper prescribed format for BGas p

Check List

1. 1

   Whether all the documents fulfilling eligibility conditions and mandatory or asked for are attached with offer.
2. 2

   Whether documents related to EMD uploaded
3. 3

   whether documents relating to MSE are uploaded, in case the firm is a contender for MSE /EMD benefit.
4. 4

   Make in INDIA: 1.Whether documents relevant to Make In India policy are uploaded. 2.Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. 3.The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. 4.The tender will be governed by Railway Board letter No.2020/RS(G)/779/ 2 dtd. 12/06/20 and 2015/RS(G)/779/5(Vol.1) dated 24/09/2020 & 2015/RS(G)/779/5(Vol.III) dated 12.07.2020 for Public Procurement (Preference to Make in India). Since, there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only.
5. 5

   The Vendors are advised to fill "Compliance to special tender condition / Checklist" with each offer by specifically stating "yes" or "No" against each special condition / Checklist and in case of a "No" must fill reason for not agreeing with that special condition / Checklist in the remark entry box as provided therein.

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
2. 2

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Responsive of offer: Preferably as per terms and condition of the tender.