Work of cleaning, maintenance and overhauling of various types of 6.6 KV HT Panel, LT MCC and charger panel during COH/AOH/ Shutdown of Unit 3, 4, 5 at GTPS

Date of opening of online Technical Bid, all

relevant documents submitted through online

process, Cover for Tender fee and EMD at 15:30

As per Tender Notice

Hrs (Online technical bid will be opened for

Bidders who have submitted Cover for Tender Fee

Tentative date of on-line opening of price bid (if Party has to be in touch with

possible) at 15.30 hrs. website

https://tender.nprocure.com

and also with e-mail sent by

EW- 348 PUR-F-006 RFQ-

Important Notes to Bidders:

(1) All the online Annexure and price bid, other tender documents (As per PQC) must be

submitted/attached through online form only. Bidder has to upload scanned copies of

original documents (Notarized / self-attested copies of original – as specified in tender

document) with bid. No physical documents to be submitted by bidder

(2) Payment of Tender Fee /Earnest Money Deposit (EMD):

Bidder shall have to pay Tender Fee & EMD as mentioned in the Tender Document either

in Demand Draft, Pay Order or Bank Guarantee (only for EMD) in favour of Gujarat State

Electricity Corporation Limited payable at Gandhinagar, Gujarat. The scanned copy of

original document shall have to be uploaded online with the bid and RPAD or Speed

Post only addressed to The Chief Engineer (G), Gujarat State Electricity Corporation

Limited, Thermal Power Station, Gandhinagar-382041.

(3) Being three part Bid, bidder shall have to submit their tender in three stages i.e.

PRILIMINARY STAGE (EMD Details- scan copy(online) & Original document- Hard Copy

submission), TECHNICAL STAGE (on line submission only) and COMMERCIAL STAGE

(on line submission only).

 First preliminary stage will be opened and if the documents submitted by bidder

towards payment of Tender Fee & EMD are found ok, then only Technical Bid will be

opened (On-line). Tenders submitted without Tender Fee & EMD by the firms, will be

rejected without entering into further correspondence. Submission of required

documents for exemption of Tender Fee and EMD is mandatory.

 The exemption in payment of Tender Fee and EMD shall be given to the,

1. Micro & small-scale enterprises which participate directly in tendering process for

the product which they are manufacturing / service which they are providing and

have Udyam registration for items / service under procurement.

2. Start-ups which participate directly in tendering process for the product which they

are manufacturing/service which they are providing and re-cognized by DPIIT

under the Start-up India Program and has obtained Udyam registration.

3. Organization which has registration certificate for the manufacturing product of the

tender, from Gujarat Khadi Gramodyog Board or Khadi and Village Industries

Commission(K.V.I.C)or Commissioner of Cottage Industries.

4. Board/Corporations/PSUs of the Central/State Government for their own

manufactured items.

5. State Government recognized organizations like(i) organizations for blinds, dumb

and deaf, disabled, mentally disabled persons;(ii)women's self-help group

recognized by Gujarat Livelihood Promotion Company; which participate directly in

tendering process for the product which they are manufacturing / service which

/they are providing.

6. OEM and service providers rendering services directly or by its own and having

annual turnover of INR 500 Crore or more

7. Sellers/Service Providers holding BIS license for the Primary Product Category

whose credentials are validated through BIS database.

1. Micro & Small Enterprises (MSEs) who participates directly in the tendering

process as Manufacturers or Service Providers, and holds a valid Udyam

Registration, are eligible for exemption from payment of Earnest Money Deposit

2. Agencies registered under Udyam in the capacity of Traders, Re-sellers, or similar

categories (i.e. other than Manufacturers/Service Providers) are not eligible for

3. Migration period for Reclassification of MSMEs: - In case of an upward change in

terms of investment in plant and machinery or equipment or turnover or both, and

consequent re-classification, an enterprise shall continue to avail of all non-tax

benefits of the category (micro or small or medium) it was in before the re-

classification, for a period of three years from the date of such upward change.

EW- 348 PUR-F-006 RFQ-

 Vendor Registration with GSECL is not compulsory for submitting this tender.

(4) If any Bank Guarantee submitted against EMD/security deposit/PBG, same should be

valid one year from the date of expiry of BG. Bank Guarantee should be confirmed

through Structured Financial Messaging system (SFMS). SFMS allows intra/interbank

message transfer system of banking. Our bank details are as under.

ACCOUNT NAME GSECL

BANK NAME & BRANCH BOB, SECTOR-21, GANDHINAGAR

IFSC CODE BARB0GANDHI

(5) The tender received after time and date specified in the tender notice will not be

accepted. Once the offer Submitted by the Contractor before due date of

submission, the Contractor will not be allowed to submit revised/

additional/Modified/other after opening of bid. Any alterations/ modification to the

bids received after submission of offer shall not be considered unless carried for by the

Corporation in negotiation.

(6) Any deviation found in Data / Details / Documents between on line offer (e-tendering)

and physically submitted documents (Tender document fee, Technical offer of the bidder)

offer of the same bidder will not be considered and no any further communication in the

matter will be entertained.

Further bidders are requested to submit price – bid (Part-II) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be

considered for evaluation. Further if the quantity quoted differs in the any of the technical

bid forms and in price bid forms, it is discretion of CE Committee –GSECL to consider the

quoted quantity.

(7) PLEASE MENTION:

(a) EPF Code No.: _________________ (The contractor shall have to submit in online the

attested copy of EPF code certificate issued by RPFC without fail otherwise tender will

not be considered )

(c) GSTIN Registration No. : _____________________________________ ( For Works & supply

(8) In case short submission of documents with bid and / or clarification if any required from

the bidder, The required details / documents may be asked from bidder.

(9) It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF

form) Remain legible and should not be password protected

(10) Tender will be evaluated on basis of Data / Details / Documents submitted by online

(11) It is mandatory for all the bidders to upload their tender documents by on line only (E-

tendering) in scheduled time. No documents shall be considered physically which are

mentioned for on-line submission only.

(12) The bidders are required to fill up all the online annexure / forms and shall be uploaded

invariably. This is intended for transparency and speedy evaluation of the bids. Instead of

simply confirming / attached in bid / refer physical offer, the Bidder shall fill in the

particulars against appropriate place in respect of each line appearing in each online

annexure. Wherever required, bidder shall invariably have to upload supporting authentic

documents in the online bid. (In the absence of required details in the online annexure,

the purchaser has every right to evaluate the bids accordingly and bidder cannot raise

any objection against any point during evaluation.

(13) Bidders are requested to remain in touch with the web-site for any amendment /

corrigendum or extension of due date etc

(14) EMD Fee Demand Draft with different purchaser or agency shall not be accepted. Tender

without EMD shall be rejected.

EW- 348 PUR-F-006 RFQ-

(15) The GSECL reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender

without assigning any reason thereof.

(16) Once the offer Submitted by the Contractor before due date of submission, the Contractor

will not be allowed to submit revised/ additional/Modified/other after opening of bid. Any

alterations/ modification to the bids received after submission of offer shall not be

considered unless carried for by the Corporation in negotiation

(17) GSECL reserves the rights to reject any OR all tenders without assigning any reasons

(18) Vendor get to register in VMS System through vms.guvnl.com. For registration following

documents are required and mail to [email protected] and [email protected].

After registration vendor have to upload the invoice in the VMS system for smooth

functioning of payment.

Documents required for Registration:

(2) GST Certificate Copy

(4) Full Name of Vendor

Site : vms.guvnl.com

Username : PAN (PAN number)

Password : MyInvoice@123

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 348 PUR-F-006 RFQ-

BIDS FOR WORKS GENERAL CONDITONS

The tenderers should thoroughly read all the following clauses before submitting their tender.

 online tender with Tender Fee & EMD Fee cover will be opened as per tender notice date

and time. and if the documents towards payment of Tender Fee & EMD are found OK then

only, offer of the bidder will be considered for further evaluation.

 EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of

the offer and (ii) the Tenderer fails to furnish / deposit the security deposit.

 “It shall be mandatory to submit security deposit within 10 days from the date of issue of

Letter of Intent before order placement. In case when successful bidder not at all

responding within notice period or withdraws his offer then his EMD shall be forfeited and

he will not be allowed to participate in the tenders invited from the same office for the

period of One year for that place from where tender is invited.”

1. TECHNICAL BID: (Online only not by physically)

1.1) The technical bid comprises scope and nature of works and quantity of works/jobs,

drawings (Refer Schedule-B), required technical qualification for execution of the

works/job etc. for which price are to be quoted. Also, all the technical details of the

stores/materials offered in accordance with the Corporation scope of work, specification

guaranteed technical particulars and conditions, etc

The supplier/contractor should mention separate HSN/SAC code and rate of GST and

cess as applicable for each item of goods/services. If no specifically mentioned then

company will have option to take the prices as exclusive of taxes and duties at maximum

higher slab rates for the evaluation of tenders.

1.2) The Technical Bid shall be opened as per Tender Notice (If possible).Please note that the

required documents should be invariably submitted in online only. If party has not

submitted tender in online is liable to be ignored.

1.3) Contractor has to submit all required documentary evidences thereof to qualify for

acceptance of their technical bid. The acquisition of the tender documents by any party

will not automatically qualify the party as to its capability to execute such or similar

orders. The Corporation shall assess the capability of the party at the time of evaluation of

the technical bids.

1.4) The submission of the offer by any contractor does not mean that the bidder is qualified

for execution of the works. After opening of the online technical bids, the competent

authority will evaluate on the basis of technical qualification criteria. If contractor’s bid

does not meet the technical qualification criteria, then his technical bid will be ignored.

Decision taken by the CE(G),GTPS will be binding to all in this regard.

2.1) The price bid comprises Schedule-B, in which the tenderer has to offer their rates in

accordance with the technical specification specified in technical bid with all commercial

terms and condition. The Price Bid must be submitted strictly as per Schedule-B and

shall be submitted online only, not by physically.

Incomplete bids and amendments and additions to bids after opening of the bids will be

ignored out rightly.

The price bid of those who are techno-commercially qualified shall be opened. After

technical bid is opened, for modification, if any, all shall be given equal chance.

2.2) Price bids of technically acceptable tenders shall be opened after analyzed &scrutiny of

the technical bid.

2.3) The ‘TECHNICAL” and ‘PRICE” Bids shall contain adequate cross-reference wherever

necessary to ensure clear and proper co-relation of the two bids without ambiguities

whatsoever. Any technical questions information and clarifications that may be required

pertaining to this Tender should be referred to the Chief Engineer (Gen), Gandhinagar,

TPS-382041 reserves the right to reject any OR all tenders without assigning any reasons

2.4) Bidders have to quote their rates online only as per GSECL’s given format of price bid.

2.5) The offered prices to be indicated in online mode of tender in the format given (i.e.

Schedule-B) the price bid submitted in physical mode shall not be considered.

EW- 348 PUR-F-006 RFQ-

CONDITIONS FOR PRICE BID

a) For Works & Supply GST rate will be paid with the applicable GST rules.

b) For Supply Portion Only:-“Party shall have to quote their rates in Schedule “B” of price

bid only along with commercial terms and conditions. The details of applicable GST,

service charges, packing & forwarding charges, freight, insurance, F.O.R. etc.

The supplier/contractor should mention separate HSN/SAC code and rate of GST and

cess as applicable for each item of goods/services. If no specifically mentioned then

company will have option to take the prices as exclusive of taxes and duties at maximum

higher slab rates for the evaluation of tenders.

It is mandatory to indicate GST NO in annexure 10a of tech. bid otherwise if no

specifically mentioned then company will have option to take the prices as exclusive of

taxes and duties at maximum higher slab rates for the evaluation of tenders.

3. Applicability of Goods and Service Tax (GST):-

(a) The tenders shall be evaluated on firm price and cost with GST and cess as applicable

unless otherwise mentioned in the tender documents.

(b) If the supplier/contractor have opted for the composition scheme of GST, the same

must be clearly specified with valid declaration and certificate from department. In the

event of withdrawal/ cessation of the supplier from composition scheme during the tenure

of the contract, the rate(i. e. price) mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer himself, In no case additional

amount towards GST or otherwise will be paid/reimbursed to supplier/contractor.

(c) The bidder shall have to inform their GST no. of the registered place(s) where from the

bidder intends to supply the goods/services, meaning there by the bidder has to supply

the goods/services from the relevant declared/ registered place(s) of supply only.

(d) The bidder shall not include GST in their quoted rates; but the bidder has to separately

indicate the GST rate, amount in the price bid schedule.

(e) In-case Govt notification comes for change in GST , the same will be applicable.

(f) Bidder should indicate GST no.( copy of GST registration to be enclosed) and PAN NO.

(copy of PAN to be enclosed) Tenders submitted without GSTIN No by the firms, the

offer will be rejected without entering into further correspondence.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 348 PUR-F-006 RFQ-

Other Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that may be

caused in his man or material. Moreover, the contractor shall be fully responsible for any

damage caused to the Corporation’s properties done by his man/materials while

executing the work. The Corporation will be entitled to recover the damage from the

2. At any time if GSECL feels that progress of work is unsatisfactory and work force of

contractor is inadequate, other agencies/ departmental personnel will be put in parallel

for expediting the work. Amount so incurred will be recovered from the contractor’s bill. In

this case decision of the Engineer-in-charge shall be final and binding to the contractor.

3. At any stage of the contract period, if the contractor fails to complete the job or his work

is not found satisfactory the same will be got done at his cost and risk and additional

expenditure incurred by the Corporation will be recovered from him by giving one week's

4. To sublet or transfer of contract without prior written approval of Corporation shall be

treated as breach of contract and it shall be punishable by forfeiting the S.D. as well as

termination of contract.

5. The Corporation reserves the right to forfeit the S.D. in case of any breach of contract and

in case of disputes. The decision of Chief Engineer (Gen), TPS GANDHINAGAR shall be

final, binding & acceptable to the Contractor. If contractor fails to start the Work as

Stipulated, the E.M.D. & S.D. Shall be forfeited.

6. Conditional tender will not be accepted. Withdrawal of tender condition unilaterally

by you before or after opening of tender will not be permitted.

7. The contractor has to carry out the required work strictly according to guidance given by

the Corporation's responsible officer.

8. The Corporation reserves the right whether the materials to be accepted, or not. Only

specified and scheduled materials are to be examined by Corporation's officer and then if

suitable will be accepted by the Corporation.

9. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS, Gandhinagar

which will be paid after the certificate regarding correct receipt of the materials in good

10. The rates should be quoted without any condition. The rates be written in words and

figures legibly.

11. Revision of prices or any commercial terms affecting the price after opening of

technical bids shall not be considered and will be ignored.

12. The contractor shall have to execute an agreement with the Corporation on a non judicial

stamp paper, the cost of which will have to be borne by the contractor and will have to

sign the contract and tender booklet of the Corporation.

13. SECURITY DEPOSIT: In tender process for L1 bidder(lowest bidder) security deposit

will be charged as per table below:

Category of the Unit Security Deposit

Works up to Rs. 5 Works More than Rs.

Enterprise or Exempted 3% of Order Value

Organization which are

exempted from paying

For all other Enterprises 5% of Order Value 5% of Order Value

Note: Security Deposit will be collected from the successful tenderer at the rates mentioned

above. This may be recovered by deduction through running bills of the contractors and / or by

treating the Earnest Money Deposit (Bid Security) paid at the time of submission of the tender.

14. The Bank Guarantees will be executed on the standard form prescribed by the

corporation. In case of the Bank Guarantees furnished / submitted, they should have

clear one time validity till the completion of the order in all respects and up to the expiry

of Guarantee period from the date of the work completion. Bank Guarantee for Interim

period will not be allowed. If by any reasons the work period is extended then contractor

EW- 348 PUR-F-006 RFQ-

should undertake to renew the Bank Guarantee at least one month before the expiry of

the validity failing which GSECL will be at liberty to encash the same.

“It shall be mandatory to submit security deposit as per above table within 10 days

from the date of issue of Letter of Intent before order placement. In case when

successful bidder not at all responding within notice period or withdraws his offer

then his EMD shall be forfeited and he will not be allowed to participate in the

tenders invited from the same office for the period of One year for that place from

where tender is invited.”

If the Tenderer fails to pay the Security Deposit or defaults in execution of

the orders placed or if GSECL suffers any financial loss due to this, then GSECL will

be at liberty to adjust the amount from other orders of the same firm or by

encashing the Bank Guarantee.

All the costs of the stamp papers, other than required for payment is to be made

through SIDBI / ICICI by Board, are to be borne by you as per the Govt. of India’s latest

15. VALIDITES OF THE OFFERS:

The offers will have to be kept valid for a period of 180 days from the date of opening of

technical bids. In case of finalization of the tender is likely to be delayed, the tenderers

will be asked to extend the same without change in the prices or any terms and

conditions of the offer. If any change is made, original or during the extended validity

period, the offers will be liable for outright rejection without entering into further

correspondence in this regard and no reference will also be made.

16. If successful contractor fails to pay the required security deposit and does not come

forward to execute the work, the full value of EMD will be forfeited by the Corporation.

17. Any terms and conditions mutually agreed to writing shall be for a part of the contract.

18. Payment will be made as per GSECL’s rule.

19. The authorized officer/person of the Corporation will have the liberty to check the

material and work etc.

20. Regarding the quality and acceptance of the jobs the authorized officer's decision will be

binding and final and no dispute on this account will be entertained.

21. General terms and conditions of the Corporation for works contract will be made

applicable for this work also.

22. No material for the said work will be supplied by the GSECL except specified in schedule

23. WORK COMPLETION PERIOD: The Tenderers will have to confirm work completion

period as specified in this tender. Delay in execution of order on account of any other

reason will be subject to penalty.

24. PBG (Not Applicable) : “The supplier/contractor/party (i.e. tenderee) has to give Bank

Guarantee with validity period of additional 01 (one) month i.e. more than actual

Guarantee/Warranty period of 6/12/18/24/36/48/60 months (depending upon product)

to safeguard Company’s interest in case of any eventuality happening on the last day of

the Guarantee/Warrantee period after office hours of the Bank or Bank holidays.”

25. PENALTY Clause:

25.1 Penalty for work delay :- Any delay that may take place in execution beyond contractual

cutoff date / stipulated period in the order shall be subjected to penalty (not liquidated

damages) at the rate of ½% of the contract price / order price per week or part thereof subject

to a maximum of 10% of the total contract value / order value (i.e. End cost including taxes &

EW- 348 PUR-F-006 RFQ-

25.2 Penalty table for Minimum manpower to be engaged per job

Sr. Unit Minimum manpower Penalty per person per day

Description of Work

No. to be engaged per job

Cleaning and maintenance of 6.6 1.5 x ( Work order Job Rate )

01 JOB 1 skilled and 4 unskilled

KV US Bus of Unit-3/4/ 5

Cleaning and maintenance of 6.6 1.5 x ( Work order Job Rate )

02 JOB 1 skilled and 7 unskilled

KV Station Bus of Unit-3/4/ 5

Cleaning and maintenance of 1.5 x ( Work order Job Rate )

03 JOB 1 skilled and 4 unskilled

415 V SSS Bus of Unit-3/4/ 5

Cleaning and maintenance of 1.5 x ( Work order Job Rate )

415 V USS Bus of Unit-3/4/ 5 1 skilled and 4 unskilled

Cleaning and maintenance of

05 415 V Emergency Bus of Unit- JOB 1.5 x ( Work order Job Rate )

1 skilled and 4 unskilled

Cleaning, washing & power

06 connection tightness of UST & JOB 1.5 x ( Work order Job Rate )

1 skilled and 3 unskilled

SST Transformer of Unit-3/4/ 5

Cleaning & maintenance of 1-

07 Phase/ 3- Phase Transformer of JOB 1.5 x ( Work order Job Rate )

1 skilled and 2 unskilled

Cleaning & maintenance of 1-

08 Phase/ 3- Phase ACDB of Unit- JOB 1. x ( Work order Job Rate )

1 skilled and 2 unskilled

Cleaning & maintenance of 220V

09 DCDB of Unit-3/4/5 during JOB 1.5 x ( Work order Job Rate )

1 skilled and 2 unskilled

AOH/COH/ Shutdown period

Cleaning & maintenance of 26V

10 DCDB of Unit-3/4/5 during JOB 1.5 x ( Work order Job Rate )

1 skilled and 2 unskilled

AOH/COH/ Shutdown period

Cleaning & maintenance of

Battery Charger of Unit-3/4/5 1.5 x ( Work order Job Rate )

during AOH/COH/ Shutdown 1 skilled and 2 unskilled

Cleaning & maintenance of UPS

Charger and UPS ACDB of Unit- JOB 1.5 x ( Work order Job Rate )

12 1 skilled and 3 unskilled

3/4/5 during AOH/COH/

Shutdown period

26. Statutory variations:-any statutory increase or decrease on the taxes and duties

subsequent to your offer if it takes place within the original contractual delivery date will

be to the company’s account subject to the claim being supported by documentary

evidence. However if any decrease takes place after the contractual delivery date the

advantage will have to be passed on the company

27. If the work is not done as per specification given by the GSECL in stipulated time in all

respects, the penalty will be levied as per GSECL's rules.

28. The GSECL shall have the right to make any changes, additions / deletions or

modifications in any terms / conditions of the tender and / or specifications as may be

deemed necessary by the GSECL at its sole discretion at any time before the due date of

opening of the tender.

EW- 348 PUR-F-006 RFQ-

29. Tenderer should furnish a list of orders for similar work executed by them indicating the

name of the party and their order reference to whom they have worked, to be furnished in

Annexure- 6. Failure to do this will result on contractor’s tender being rejected without

30. GSECL does not accept the printed conditions of any Tenderer. It will be ignored without

any reference; hence tenderers should withdraw such printed conditions if they have any.

31. Tenders will be accepted only on or before due date and time of opening.

32. If technical deviations furnished by the Tenderer are not agreeable to the GSECL, the

offers may be ignored. However it will be solely at GSECL’s discretion to consider the

technical deviations OR not for considering the Tenderer. No correspondences of the

Tenderer after opening of the bid will be entertained in this matter.

33. The contractor will be responsible and liable for any damage to man and materials during

34. While execution of this job our plant and auxiliaries will be in running conditions. Hence

contractor has to take all precautions for safety etc. Safety belts etc. also to be used

wherever necessary while working.

35. GSECL reserve the right to terminate the contract if quantity shown in Schedule-B is

executed earlier.

36. All the terms and conditions specified in Industrial & safety laws are binding on the

37. Registration certificate under labor contract act will have to be obtained before execution

38. The laborers shall be supplied for 8 hours a day, so contractors shall arrange accordingly.

39. The following List of Annexures and Documents (available in this tender document)

should be invariably submitted along with the tender:

(i) Schedule–“A” Indicating the Description of work & quantities for the tender.

(ii) Schedule–“B” Price Bid to be submitted online ONLY”

(iii) Annexure-“A” - Technical Scope of Work

(iv) Form of Bankers undertaking Performa for E.M.D and S.D.

(v) Annexures – 1 TO

(vi) Certificate – “A”.

(vii) Document of Important Instructions.

All the above documents should be duly filled in, signed & stamped with company’s seal

should be submitted along with the Technical Bid in online only.

40. Please note that any additional conditions / deviations, if any, found in the Commercial

terms & conditions, then the Price Bids of such tenderers will not be opened and no

further correspondences in the matter will be allowed.

41. Tenderer should invariably fill up all the details of all the Annexure of this tender

document. This is mandatory. Also all the Annexures should be duly signed by authorized

signatories with their rubber stamp and along with Company’s Rubber (Round) seal /

stamp affixed on each paper.

42. All the tenderers must ensure that all the relevant documents / papers submitted with

the tender should be serially numbered, and properly documented. This must be adhered

43. All the above points should be complied by the Tenderers. If not, tenders are likely to be

ignored without making any further reference.

44. If participating bidder/agency have stake in one or more other agencies / bidder who are

participating in same tender and on account of submission of wrong information /

declaration in the tender / enquiry certificate – A, then the bidder will be declared as

disqualified automatically and EMD / SD will be forfeited. Further, GSECL shall take

stern action including stop dealing with their firms’

45. The CE(G),GSECL, Gandhinagar, reserves right to reject/accept any or all tenders without

assigning any reasons thereof and to split up the work between the parties as the case

46. Relationship of employee: - Every bidder should, at the time of submission of bid, give a

declaration as under.

“If in any bidder company/firm, the interest (i.e. Shareholding in company and share in

partnership firm) of any employee of the tendering Company or his/her relative as defined

EW- 348 PUR-F-006 RFQ-

in section 2(77) of the Company’s act. 2013 is 10% or more, the tendering Company will

not deal with such company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical bid. Non-disclosure

of such facts would immediately disqualify the tenderer for further dealing with the

tendering company.”

47. Conflict of interest among Bidders/Agents: A bidder shall not have conflict of interest

with other bidders. Such conflict of interest can lead to anti-competitive practices to the

detriment of Procuring Entity’s interests. The bidder found to have a conflict of interest

shall be disqualified. A bidder may be considered to have a conflict of interest with one

more parties in this bidding process, if:

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any

c) they have the same legal representative/agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that

puts them in a position to have access to information about or influence on the of bid

of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the

components/sub-assembly/assemblies from one bidding manufacturer in more than

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent/dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;

2. Indian/foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing

units, or more than one unit having common business ownership/management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/common business/

management units in same/similar line of business.

i) Bidder shall not act in contravention/violation to the provisions of competition act,

as amended from time to time. Every bidder should, at the time of submission of

bid, give a declaration, that bidder shall not have conflict of interest with other

bidders, as above

48. All bidders shall submit the details/documents in support of Technical Qualification

Requirements duly certified and verified for authenticity from Specified Third-Party

inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm

along with a certificate regarding verification of authenticity of documents as per the format

placed at Annexur-1. All the documents submitted by the bidder in support of the meeting

Technical QR only shall be digitally signed by the Specified Third-Party inspection Agency

(TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm.

The verification and certification of authenticity of documents is acceptable from any of the

1. M/s Competent inspectorate and Consultants Pvt. Ltd, Hyderabad, India.

2. M/s Gulf Lloyds industrial Service India Pvt. Ltd.-Ahmedabad.

3. M/s international Certifications Services.

4. M/s Intertek India Pvt. Ltd.

5. M/s SGS India Pvt. Ltd.

6. M/s Moody International (India) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

EW- 348 PUR-F-006 RFQ-

8. M/s TUV Rheinland (India) Pvt. Ltd.

9. M/s Bureau Veritas (India) Pvt. Ltd.

10. Hertz Inspection & Services Pvt. Ltd.

11. IRCLASS Systems and Solutions Pvt. Ltd.

Verification for authenticity shall not be applicable in following cases.

1: Bidders having proven track record or regular suppliers/contractors (i.e.

2: Past order copies of GSECL as these documents can be verified internally.

Bidders shall be responsible for getting their documents/ credentials verified & certified by

the Specified Third-Party inspection Agency (TPIA) or Statutory Auditor of their Company or

Practicing CA/CA Firm in support of Technical QR. All the costs pertaining to third party

verification and certification (including those by statutory auditors) shall be borne by the

Bidder. GSECL shall have no liability (financial or otherwise) towards the same and shall

not be liable for any claim/ dispute between the bidder and the Specified Third-Party

inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW- 348 PUR-F-006 RFQ-

Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing

(On letter head digitally signed by a person duly authorized to Sign on behalf of the firm)

Gandhinagar TPS.

Subject: Authentication of veracity of documents submitted by M/s …….. in support of

Meeting the Qualifying Requirements

Ref : Tender no.: ________________

M/s._______________________________________________(hereinafter called Bidder) having

Registered office at_____________________intend to participate in above referred tender of

The tender condition stipulates that the bidder shall submit supporting Documents

pertaining to Qualifying Requirement duly verified and certified by Third-Party Inspection

Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm as per the list

mentioned in the bidding documents.

In this regard, it is hereby confirmed that we have examined the following documents, which

are also attached with this letter. The same has been verified from the Original Documents

and / or Client for authenticity.

We hereby confirm that the following documents are found to be genuine and authentic.

1. Doc ref. no. _________________________ dated______________ (name of Documents)

2. Doc ref. no. _________________________ dated ______________ (name of Documents)

All the aforesaid documents have been digitally signed by us as a certificate of authenticity.

We further confirm that we neither have any vested interest in aforesaid tender nor have any

conflict of interest in respect of above tender.

This certificate is issued at the request of M/s._____________________________ (Bidder) for the

purpose of participating in the subject tender/s.

EW- 348 PUR-F-006 RFQ-

General Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that may be

caused in his man or material. Moreover, the contractor shall be fully responsible for any

damage caused to the Corporation’s properties done by his man/materials while

executing the work. The Corporation will be entitled to recover the damage from the

2. At any time if GSECL feels that progress of work is unsatisfactory and work force of

contractor is inadequate, other agencies/ departmental personnel will be put in parallel

for expediting the work. Amount so incurred will be recovered from the contractor’s bill.

In this case decision of the Engineer-in-charge shall be final and binding to the

contractor. At any stage of the contract period, if the contractor fails to complete the job

or his work is not found satisfactory the same will be got done at his cost and risk and

additional expenditure incurred by the Corporation will be recovered from him by giving

one week's notice.

3. Subletting the contract to other agency is not permitted unless and otherwise approved

by the competent authority.

4. The contractor has to carry out the required work strictly according to guidance given by

the Corporation's responsible officer.

5. The Corporation reserves the right whether the materials to be accepted, or not. Only

specified and scheduled materials are to be examined by Corporation's officer and then if

suitable will be accepted by the Corporation.

6. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS, Gandhinagar

which will be paid after the certificate regarding correct receipt of the materials in good

7. Any terms and conditions mutually agreed to writing shall be for a part of the contract.

8. The authorized officer/person of the Corporation will have the liberty to check the

material and work etc.

9. Regarding the quality and acceptance of the jobs the authorized officer's decision will be

binding and final and no dispute on this account will be entertained.

10. General terms and conditions of the Corporation for works contract will be made

applicable for this work also. The booklet is attached herewith.

11. No material for the said work will be supplied by the Corporation except specified in

schedule thereof.

12. Penalty Clause:

12.1 Penalty for work delay :- Any delay that may take place in execution beyond

contractual cutoff date / stipulated period in the order shall be subjected to penalty (not

liquidated damages) at the rate of ½% of the contract price / order price per week or part

thereof subject to a maximum of 10% of the total contract value / order value (i.e. End cost

including taxes & duties).

12.2 Penalty table for Minimum manpower to be engaged per job

Minimum manpower

Sr. Unit Penalty per person per day

Description of Work to be engaged per

Cleaning and maintenance of 6.6 1.5 x ( Work order Job Rate )

01 JOB 1 skilled and 4 unskilled

KV US Bus of Unit-3/4/ 5

Cleaning and maintenance of 6.6 1.5 x ( Work order Job Rate )

02 JOB 1 skilled and 7 unskilled

KV Station Bus of Unit-3/4/ 5

Cleaning and maintenance of 1.5 x ( Work order Job Rate )

03 JOB 1 skilled and 4 unskilled

415 V SSS Bus of Unit-3/4/ 5

Cleaning and maintenance of JOB 1.5 x ( Work order Job Rate )

04 1 skilled and 4 unskilled

415 V USS Bus of Unit-3/4/ 5

Cleaning and maintenance of

05 415 V Emergency Bus of Unit- JOB 1.5 x ( Work order Job Rate )

1 skilled and 4 unskilled

EW- 348 PUR-F-006 RFQ-

Cleaning, washing & power

06 connection tightness of UST & JOB 1.5 x ( Work order Job Rate )

1 skilled and 3 unskilled

SST Transformer of Unit-3/4/ 5

Cleaning & maintenance of 1-

07 Phase/ 3- Phase Transformer of JOB 1.5 x ( Work order Job Rate )

1 skilled and 2 unskilled

Cleaning & maintenance of 1-

08 Phase/ 3- Phase ACDB of Unit- JOB 1. x ( Work order Job Rate )

1 skilled and 2 unskilled

Cleaning & maintenance of 220V

09 DCDB of Unit-3/4/5 during JOB 1.5 x ( Work order Job Rate )

1 skilled and 2 unskilled

AOH/COH/ Shutdown period

Cleaning & maintenance of 26V

10 DCDB of Unit-3/4/5 during JOB 1.5 x ( Work order Job Rate )

1 skilled and 2 unskilled

AOH/COH/ Shutdown period

Cleaning & maintenance of

Battery Charger of Unit-3/4/5 1.5 x ( Work order Job Rate )

during AOH/COH/ Shutdown 1 skilled and 2 unskilled

Cleaning & maintenance of UPS

Charger and UPS ACDB of Unit- JOB 1.5 x ( Work order Job Rate )

12 1 skilled and 3 unskilled

3/4/5 during AOH/COH/

Shutdown period

13. Statutory variations:-any statutory increase or decrease on the taxes and duties

subsequent to your offer if it takes place within the original contractual delivery date will

be to the company’s account subject to the claim being supported by documentary

evidence. However if any decrease takes place after the contractual delivery date the

advantage will have to be passed on the company.

14. The contractor will be responsible and liable for any damage to man and materials

during his work.

15. While execution of this job our plant and auxiliaries will be in running conditions. Hence

contractor has to take all precautions for safety etc. Safety belts etc. also to be used

wherever necessary while working.

16. Corporation reserve the right to terminate the contract if quantity shown in Schedule-B

is executed earlier.

17. All the terms and conditions specified in Industrial & safety laws are binding on the

18. Registration certificate under labor contract act will have to be obtained before execution

19. The laborers shall be supplied for 8 hours a day, so contractors shall arrange

20. Payment Terms: Party has to accept payment terms as per GSECL rules only i.e. as per

actual work done. NO ADVANCE payment will be allowed. Net Payment will be released

within 30 days after completion of work and submitting their relevant invoices.

21. Dispute Resolution Mechanism: For works contracts and composite Contracts, the

arbitration mechanism shall be governed by the Gujarat Public Works Contracts

Disputes Arbitration Tribunal Act, 1992 as per below details.

(1) Amicable Settlement : "Any dispute, difference, controversy or claim between the parties

arising out of or relating to this contract with reference to the construction,

interpretation, breach, termination or validity thereof (herein after referred as "the

Dispute") shall, upon the written request of either party by referred to the authorized

representatives of the Disputing Parties for resolution. The authorized representatives

EW- 348 PUR-F-006 RFQ-

shall promptly meet and attempt to negotiate in good faith a resolution of the Dispute

within thirty days of the service of the request."

(2) Arbitration: If the Parties fail to amicably resolve the disputes or differences or contrary

claims as indicated herewith in sub clause (1) of Clause 21 arising under or in

connection with the present works contracts, whether pertaining to works contracts

alone or works and procurement both, the same shall be referred to arbitration under

the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act, 1992."

22. For procedure for health check-up accordingly bill shall be reimbursed once during total

contract period (for as & when and AOH/COH contract) maximum up to Rs.1000 or

actual cost per worker/ labour /person, whichever is minimum after verification &

recommendation by concern doctor. In case any worker left the work in between than for

replacement Worker Company will not provide any reimbursement, however it is

compulsory to submit new report of replacement worker for fitness certificate at

contractor’s own expense.

23. For Periodic Medical examination, No reimbursement for periodic medical examination to

be given to contract employee for whom GSECL are conducting Periodic Medical

examination at company’s cost at GTPS. If a contractor fails to undergo periodic medical

examination, they have to undergo prescribed investigation as per hazard analysis from

outside, No reimbursement to be given for these investigations.

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW- 348 PUR-F-006 RFQ-

BID - QUALIFICATION CRITERIA FOR TECHNICAL BID

Work of cleaning, maintenance and overhauling of various types of

Sub: KV HT Panel, LT MCC and charger panel during COH/AOH/ Shutdown of

Unit 3, 4, 5 at GTPS.

Pre-Qualification Criteria (PQC) (To be submitted with Technical Bid):-

The bidders are requested to submit the technical bid with the following credentials for

technically qualifying criteria in soft ONLY.

Technical Bid Qualifying Criteria regarding

1 The bidder should produce certificate/ document as evidence of having an

experience for similar work* carried out satisfactorily in government / semi

government / state electricity board / corporation body / private limited

company / public limited company during last 7 years ending last day of

month previous to the one in which applications are invited should

be either of the following:

a. Three similar completed works costing not less than the amount equal to

Rs. 1,85,723/- of the estimated cost.

b. Two similar completed works costing not less than the amount equal to

Rs. 2,32,154/- of the estimated cost.

c. One similar completed work costing not less than the amount equal to

Rs. 3,71,446/- of the estimated cost. for similar work, means “Work of

Cleaning & off line maintenance of HT/LT switchgear panels OR off line and

external maintenance of HT/LT Motors OR External cleaning and

maintenance of transformer, switchyard equipment OR cleaning, shifting

erection of High voltage rectifier switch gear /transformer and panel off line

maintenance etc related work”

2 The Average Annual Turnover of the bidder, shall not be less than

Rs.1,39,292/- (Rupees One Lacs Thirty Nine Thousand Two hundred

ninety two only) during the preceding three (3) financial years as one

date of Techno-Commercial bid opening.

2) Net worth of bidder shall not be less than 100% of the bidder’s paid up

share capital as on the last day of the preceding financial year. In case

the Bidder meets the requirement of Net worth based on the strength of

its Subsidiary (ies) and/or Holding company and/or Subsidiaries of its

Holding Companies wherever applicable, the Net worth of the Bidder and

its Subsidiary (ies) and/or Holding company and/or Subsidiary (ies) of the

Holding Company, in combined manner should not be less than 100% of

their total paid up share capital. However individually, their Net worth

should not be less than 75% of their respective paid share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2, x3

are individual net worth which shall not be less than 75 % of the

respective paid up share capitals and y1, y2, y3 are individual paid up

share capitals.

3) In case the bidder is not able to furnish its audited financial statements

EW- 348 PUR-F-006 RFQ-

on stand- alone entity basis, the unaudited unconsolidated financial

statements of the bidder can be considered acceptable provided the

bidder further furnishes the following documents for substantiation of its

• Copies of the unaudited unconsolidated financial statements of

the bidder along with copies of the Audited consolidated financial

statements of its Holding Company.

• A Certificate from the CEO/CFO of the Holding Company, stating

that the unaudited unconsolidated financial statements form part of the

Consolidated Annual Report of the company.

4) In cases where audited results for the last preceding financial year as

on the date of techno-commercial bid opening are not available, the

financial results certified by a practicing Chartered Accountant shall be

considered acceptable. In case, Bidder is not able to submit the

Certificate from practicing Chartered Accountant certifying its financial

parameters, the audited results of three consecutive financial years

preceding the last financial year shall be considered for evaluating the

financial parameters. Further, a Certificate would be required from the

CEO/CFO, stating that the Financial results of the Company are under

audit as on the date of Techno commercial bid opening and the

Certificate from the practicing Chartered Accountant certifying the

financial parameters is not available.

5) The bidder must submit Average Annual Turnover and Net worth

Certificate in support of Financial QR, duly certified and verified for

authenticity from Independent Statutory Auditor of their company /

Practicing Charted Accountant/ C.A. Firms / TPIA (Third-Party Inspection

Agency ) empaneled / approved by GSECL along with copy of Annual

Audited Accounts of last three years

Note for point No.1, 2, 3&4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning

ascribed to them as per Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid up share capital and free

reserves. Free reserve means all reserves credited out of the profits and

share premium account but does not include reserves credited out of the

revaluation of the assets, write back of depreciation provision and

amalgamation. Further, any debit balance of Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any,

shall be reduced from reserves and surplus.

3 Details of P.F. code No. from the appropriate provident fund authorities and

registration certificate of provident fund account number.

4 Bidder shall have to submit the PAN card No for Income Tax with

documentary proof.

5 Details of registered partnership deed, incase of partnership firm and

activities of association and memorandum of association, in case of

6 Copy of the valid labour contract license (if applicable as per govt. guideline)

EW- 348 PUR-F-006 RFQ-

from the appropriate authorities and updated workman group insurance

policy covering labour engaged.

7 The contractor shall have to submit the valid Electrical Contractor License

along with the offer.

8 Bidder should indicate GST IN No. (Copy of GST registration to be enclosed)

9 Contractor shall follow the GSECL GENERAL SAFETY RULES/NORMS

10 The tender shall be opened of only those bidders who have paid Tender fee

1. The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any tender or all tenders without

assigning any reason thereof and to split up the work between more than one party as the case may

2. Non-compliance of above criteria the technical bid is liable to be rejected. After acceptance of

the Technical Bid, the Price Bid will be considered for opening.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 348 PUR-F-006 RFQ-

Sr. Details Confirmation

No. (Tick √ any one)

1 Annexure – 2 YES / NO

2 Firm’s details as per “Annexure –3” YES / NO

3 Copy of the un-priced schedule (Description and YES / NO

price). “Annexure - 4”.

4 Work Completion Period as per “Annexure- 5” YES / NO

5 Past experience details as per “Annexure-6” YES / NO

6 Performance certificates as per “Annexure-7” YES / NO

7 ANNEXURE – 8 YES / NO

8 ANNEXURE – 9 YES / NO

9 ANNEXURE – 10 YES / NO

10 ANNEXURE – 11 YES / NO

11 ANNEXURE – 12 YES / NO

12 Certificate of Important Instruction & certificate-A YES / NO

13 INTEGRITY PACT YES / NO

14 Schedule-“A” & Annexure-“A” (GSECL’s work/ Scope YES / NO

of work to be carried out by contractor specified duly

signed and with seal of firm.)

I / WE, confirm that following documents are attached with the technical bid of the

Signature of the Tenderer

Seal of the Firm

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN

FLAG MARKING FOR IDENTIFICATION.

EW- 348 PUR-F-006 RFQ-

Subject:- Work of cleaning, maintenance and overhauling of various types of 6.6 KV HT

Panel, LT MCC and charger panel during COH/AOH/ Shutdown of Unit 3, 4, 5 at GTPS.

Reference: Tender No. EW-348

Due on date: / /

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Scope of Work & requirements

during execution of work in tender mentioned under reference along with the Commercial

terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender

specifications/work.

3. Further, I / We also agree that additional conditions / deviations, if any, found in the

Commercial terms & conditions, our offer shall be out rightly rejected without assigning

any reason thereof.

4. We hereby agree for the terms & conditions laid down in Tender.

All the bidders are requested to see and verify the documents of

a) General safety rules / norms” to be observed by the contractors

b) Additional terms and conditions regarding industrial law and other related matters for

the tender documents.

c) General rules and directions for the guidance of contractor booklet of GSECL, GTPS on

our website under heading of “Rules for Works”

And confirm that all the above documents you have verified & certify as below

“I/we hereby has read the above documents and agree for the Safety Rules, Industrial

Laws and Contract Booklet (a, b & c as above) and accordingly submitted my/our offer.”

Signature of the Authorized

Representatives of the firm

Seal of the Firm

Name of the Tendering Firm / Agency:

EW- 348 PUR-F-006 RFQ-

DETAILS OF THE FIRM

Tenderer may MANDATORILY fill all the details in this form.

(These details are necessary to create the database of Contractors)

Contractor Name

Within Gujarat / Outside Gujarat /GST

Pvt. Firm / Public Ltd. / State Govt. Under (Indicate the relevant status)

taking / Central Govt. undertaking

Vendor Registration Letter No. & Date

(If registered and Letter issued by Board) -

(If Applicable)

Vendor Registration Fee (If Applicable) Paid / Not Paid (Tick any one, for New

Vendor Registration Date (If Applicable) -

Vendor Registration Validity Period From Date___________ to Date___________

(If Applicable)

P.F NO (Also Physical Document is

required along with the Technical Bid)

PAN NUMBER (Also Physical Document is

required along with the Technical Bid)

Custom No. and Date (If applicable)

Electrical License Type(If Applicable) (Also

Physical Document is required along with

the Technical Bid)

License Validity Period (If Applicable) From Date___________ to Date___________

Account Number of Bidder

Type of Account of Bidder

Branch Name & Address

Contact Number of the Branch

Copy of Cancelled Cheque

COMPANY EMAIL ID FOR

CONFIRMATION OF PAYMENT

Address of Registered Office Factory Works Authorized

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

EW- 348 PUR-F-006 RFQ-

UN – PRICED SCHEDULE (COPY WITHOUT PRICES)

Description Quantity Unit

EW- 348 PUR-F-006 RFQ-

Work Completion Period

EW- 348 PUR-F-006 RFQ-

DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORK AS PER TENDER’S PRE-

QUALIFICATION CRITERIA.

Party should submit below executed detailed work order physically along with the

Technical Bid. This is mandatory.

Sr. NAME ORDER DESCRIPTION ORDER ORDER STATUS, IF REMARKS

No OF REFERENCE OF WORK AMOUNT FULLY ORDER

WORK No. & DATE EXECUTED. UNDER

YES/NO EXECUTION

A GUJARAT STATE ELECTRICITY CORPORATION LTD /SISTER COMPANY.

B OTHER STATE ELECTRICITY BOARD

C OTHER ORGANISATION.

EW- 348 PUR-F-006 RFQ-

LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL BID.

Party should submit below executed work performance certificate physically along with

the Technical Bid.

Sr. No. Name of the Authority by Reference No. & Details of Works

whom certificate is issued date

EW- 348 PUR-F-006 RFQ-

ANNEXURE – 8 ( for Works )

Bidder must fill up below details & should place at the top of the Technical Bid.

1 PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

2 TAX: [IN PERCENTAGE] ( GST )

3 The Last three-year Audited Annual Accounts, Positive

Net worth certificate, and Average Annual Turnover

certificate certified by charted accountant as Per

Qualification Requirement

4 Please quote your GST Registration No. (Also Physical

Document is required along with the Technical Bid)

5 Please quote your PF Registration No. & Date. (Also

Physical Document is required along with the Technical

6 PENALTY TERMS AGREED :

(Please Specify YES / NO.)

7 SECURITY TERMS AGREED:

(Please Specify YES / NO.)

8 DETAILS OF EMD PAYMENT (as applicable as below)

a) DD No & Date & Name of Bank

b) B.G. No. & Date & name of Bank

c) Cash details

9 Completion of Works

(Please Specify YES / NO.)

10 VALIDITY OF THE OFFER AGREED:

(Please Specify YES / NO.)

11 PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

12 WORK OFFERED AS PER SCHEDULE-B: (YES/NO)

13 TELEPHONE NOS. & FAX NO:

14 Authorized person of the firm :

15 Name of the proprietor, partners, directors [as the case

may be], along with address, telephone, fax no. etc.

16 If Vendor Registration is Done:(If Applicable)

(Please submit copy of Vendor Registration approval -

letter in the EMD cover).

EW- 348 PUR-F-006 RFQ-

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY AND TO

BE SUBMITTED WITH TECHNICAL BID.

EW- 348 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(Bidder should not quote their prices in this page)

Sub: Undertaking in regard to quoted prices.

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for

“This is to certify that we have not worked for the subjected tender viz.…………………. to other

SEBs / Power Utilities with this tender details of GSECL at lower % price than the % prices

quoted in this tender by us for the same item during last Six (6) Months.”

The prices quoted by us for the same item to other SEBs during the last six (6) months are

Signature of the Tenderer

Seal of the Firm

EW- 348 PUR-F-006 RFQ-

ANNEXURE-10A (For Supply)

Vendor must fill up below details & should place at the top of the Technical Bid.

1. PRICES:[FIRMONLY]

(Please Specify YES/NO.)

2. Rates offered FOR:__________________

3. GST :[INPERCENTAGE]

(Please Specify IN/EXCLUSIVE/EXEMPTED)

Please quote your GST Registration No. &Date

Please specify GST NO

4. In case of GST(SGST,CGST OR IGST)please specify place

of Manufacturer unit from where material is to be supplied

5. PENALT YTERMS AGREED:

(Please Specify YES/NO.)

6. SECURITYTERMSAGREED:

(Please Specify YES/NO.)

7. P.G TERMS AGREED (Wherever applicable):

(P.G.-Performance Guarantee)(Please Specify YES/NO.)

8. DETAILS OF EMD PAYMENT

(Please Specify DD/BG/Pay order/ Valid SSI/Valid NSIC

No./Valid UDYAM/Valid KVIC/Valid MSME

9. DELIVERY TERMS AGREED:

(Please Specify YES/NO.)

10. VALIDITY OF THE OFFER AGREED:180 Days from the

date of opening of Technical Bid

11. PAYMENT TERMS AGREED: 80% against T.R.C. within

30days & balance 20% within 45 days

12. ITEMS OFFERED:

13. TELEPHONE NOS. & FAX NO:

14. Authorized person of the firm:

15. Name of the proprietor ,partners, directors [As the case

may be], along with address, telephone, fax no. e-Mail ID

Signature of Tenderer Company’s roundseal

EW- 348 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner / any directors

of the firm is not stop deal and/or banned for business dealing and/or black listed by GUVNL

and/or their any subsidiary company viz. GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

(Confirmed / not confirmed)

Contractor’s Signature

With Seal & Date

EW- 348 PUR-F-006 RFQ-

Bidders must furnish the scan copy of below details along with technical Bid.

(1) A copy of order on hand.

(2) Detail order copies submitted as per Annexure-6.

(3) Performance Certificate if any.

(4) Documentary Proof for Partnership of proprietor, Partners, Directors (as the case may be),

along with Address, Telephone No, Fax No. etc. if any.

(5) The Last three-year Audited Annual Accounts, Positive Net worth certificate, and Average

Annual Turnover certificate certified by charted accountant as Per Qualification

(6) A copy of Goods and Service Tax Registration document along with valid Registration

Number as per Annexure –

(7) A copy of PF Registration document along with valid Registration Number as per Annexure

(8) A valid B.G. against EMD or DD for the payment of EMD as per Annexure-8.

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in accordance with

the GSECL’s Work Tender specifications and as per Technical detail work/ drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation in

the offer from the Corporation’s Tender Specification. I undertake to abide by the

GSECL’s tender description and Particulars. I undertake to complete work strictly as per the

GSECL’s Technical specification/ Scope of work/ Guaranteed Technical Particulars /

Drawing, even if any technical deviations are mentioned by me. I also undertake to abide by

all commercial conditions of the GSECL, including work completion schedule.”

(Signature of the Tenderer)

1. Any offer without above certificate will not be considered and the tender will be out

rightly ignored in the absence of above certificate.

2. After opening of the Tender, if it is found that the offer given by the Tenderer is not

according to the GSECL’s specifications, Guaranteed Technical Specifications/ Scope of

work, Drawing and commercial terms and conditions and false certificate is given by the

Tenderer, then GSECL will not deal with the firm for the present Tender. It is, therefore

requested that the Tenderer should take care in giving their offer and submission of

3. The conditional tenders will not be accepted.

EW- 348 PUR-F-006 RFQ-

[On Company's Letter Head]

(Required for price justification, if necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted

items/works of the tender along with online Technical Bid)

Ref.: Tender No: / Gem Bid. No.:

We, the undersigned, hereby declare and undertake that we have not accepted or executed

any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at

rate lower than the rate offered in this tender in any station of GSECL/GUVNL &

Subsidiaries/CPSU/SPSU/IPP etc. during the period from six (6) months prior to two (2)

months after the bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of

GSECL/GUVNL Subsidiaries/CPSU/SPSU/IPP etc. on the basis of above undertaking

shall not be considered as ‘offered’ price for the tender items in subsequent tender, if it

is not within period mentioned above

I/ We accept above undertaking.

Seal of the firm Signature of the tenderer

With designation

EW- 348 PUR-F-006 RFQ-

Gujarat State Electricity Corporation Ltd.

Thermal Power Station, GANDHINAGAR

(On Firm’s Letter Head)

Sub: - Work of cleaning, maintenance and overhauling of various types of 6.6 KV HT Panel,

LT MCC and charger panel during COH/AOH/ Shutdown of Unit 3, 4, 5 at GTPS.

ON FIRM’S LETTER HEAD:-

I/we __________________________________________________________the authorized signatory of

M/s. __________________________________ hereby certified that M/s.

______________________________________is not related with other firms who have submitted

tenders for the same work under this inquiry / tender and the interest (i.e. Shareholding in

company and share in partnership firm) of any employee of the tendering Company or my/our

relative as defined in section 2(77) of the Company’s act. 2013 is 10% or more, the tendering

Company will not deal with such company/firm at all.

Also I /We declare that, I/We have not conflict of interest with other bidders, as per

Conflict of interest among Bidders/Agents

A bidder shall not have conflict of interest with other bidders. Such conflict of interest

can lead to anti-competitive practices to the detriment of Procuring Entity’s interests.

The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one more parties in this bidding process, if

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from

any of them; or

c) they have the same legal representative/agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on

the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by

a bidder in more than one Bid will result in the disqualification of all bids in

which the parties are involved. However, this does not limit the inclusion of the

components/sub-assembly/assemblies from one bidding manufacturer in more

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only

one agent/dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his

2. Indian/foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of

the design or technical specifications of the contract that is the subject of the

EW- 348 PUR-F-006 RFQ-

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/management, only one unit should quote. Similar restrictions would

apply to closely related sister companies. Bidders must proactively declare such

sister/common business/management units in same/similar line of business.

i) Bidder shall not act in contravention/violation to the provisions of competition

act, as amended from time to time.

SIGNATURE OF THE TENDERER

WITH DESIGNATION.

SEAL OF THE FIRM:

EW- 348 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED, BARODA Date:

To, create an environment where Business Confidence is built through Best Business Practices

and in fostered in an atmosphere of trust and respect between providers of goods and services

and their users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

■ To maintain the highest ethical ■ Not to bring pressure

standards in business and recommendations from outside GSECL

professions. to influence its decision.

■ Ensure maximum transparency ■ Not to use intimidation, threat

to the satisfaction of inducement or pressure of any kind on

stakeholders. GSECL or any of it’s employees under

any circumstances.

■ To ensure to fulfill the terms of ■ To be prompt and reasonable in

agreement / contract and to fulfilling the contract, agreement, legal

consider objectively the viewpoint obligations.

■ To ensure regular and timely ■ To provide goods and/or services

release of payments on due dates timely as per agreed quality and

for work done. specifications at minimum cost to

■ To ensure that no improper ■ To abide by the general discipline to be

demand is made by employees or maintained in our dealings.

by anyone on our behalf.

■ To give maximum possible ■ To be true and honest in furnishing

assistance to all the Vendors / information.

Suppliers/ Service Provider and

other to enable them to complete

the contract in time.

■ To provide all information to ■ Not to divulge any information,

suppliers/contractors relating to business details available during the

contract/job which facilitate him course of business relationship to

to complete the contract/job others without the written consent of

successfully in time. GSECL.

■ To ensure minimum hurdles to ■ Not to enter into carter/syndicate/

vendors/suppliers/contractors in understanding whether formal/non-

completion of agreement/ formal so as to influence the price.

contract/ work order.

Seal & Signature Seal & Signature

(GSECL’s Authorized Signatory) (Party’s Authorized Person)

EW- 348 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED.

TPS: GANDHINAGAR.

Work of cleaning, maintenance and overhauling of various types of

Sub: 6.6 KV HT Panel, LT MCC and charger panel during COH/AOH/

Shutdown of Unit 3, 4, 5 at GTPS.

[A] Cleaning and maintenance of 6.6 KV US Bus and SS Bus during AOH (Item Sr. No. 1 &

1. Before commencing the work check the safety requirement as per instruction of EIC

2. Cleaning of HT Panel: Work involves opening of panels, cable compartment door, covers of

breakers as per list of schedule-B and cleaning by air.

3. Air cleaning with pressurized dry air or by blower, on panel top, side, Front and inside panel

gently, not to damaged the wiring, cable binding etc as permitted by EIC.

4. Cleaning of support insulators, CT & CBCT by dry cloth and finally cleaning Panels from outside

by washing powder or Petrol as per instruction of EIC. Sundry material, washing powder, cotton

cloth is brought by contractor no payment is made for these. However Petrol is provided by

5. Cleaning of Shutter assembly with Petrol and lubricant.

6. The holes/gaps in the Panels shall be shielded by the contractor with the required material

provided by GSECL

7. Activity to be completed for 1 job within 4 days with engagement of minimum manpower as

mentioned in penalty table for Minimum manpower to be engaged per job.

[B] Cleaning and maintenance of LT MCC/ Panel / ACDB during AOH (Item Sr. No. 3 to 5 & 8 to 10):

1. Before commencing the work check the safety requirement as per instruction of EIC

2. Cleaning of 415V MCC/panels: Work involves opening of panels, cable compartment door,

Module door , covers of breakers, ACDB transformer, ACDB panel. PLC panel and modules as

per list of schedule-B and cleaning by air.

3. Air cleaning with pressurized dry air or by blower, on panel top, side, Front and inside panel

gently, not to damaged the wiring, cable binding etc as permitted by EIC.

4. Cleaning of support insulators by dry cloth and finally cleaning Panels from outside by drenched

pota with washing powder as per instruction of EIC. Sundry material, Washing powder, cotton

cloth is brought by contractor no payment is made for these.

5. The holes/gaps in the Panels shall be shielded by the contractor with the required material

provided by GSECL

6. Activity to be completed for 1 job within 3 day with engagement of minimum manpower as

mentioned in penalty table for Minimum manpower to be engaged per job.

[C] Cleaning and maintenance of Power Transformer, 1-Phase/3- Phase ACDB during AOH

(Item Sr. No. 6 to 7):

1. Work shall started only after conforming the line clear and outage of transformer

2. Before commencement of work it is ensure that the HT and LT breaker must rack out, DC

fuse must removed.

3. Line clear tag with number must received from operation department.

EW- 348 PUR-F-006 RFQ-

4. Sundry material, washing powder, cotton cloth is brought by contractor no payment is made for

5. Visual outside inspection before staring the cleaning work and if anything is noticeable, must be

informed to EIC

6. Initially outside cleaning of transformer by dry cloth, remove dust, ash and clean the oil with dry

7. Gentle Open the cover of transformer HT/ LT cable box and check the connection tightness.

Clean the support insulator and if anything found noticeable same shall be informed to EIC

8. If transformer testing is required as per schedule then disconnects the HT/LT cable as per

requirement of testing.

9. After completion of testing / as per instruction of EIC re connect the HT/LT cable carefully as

10. Close cable box cover, with gasket, fitting of all nut bolts carefully.

11. If any nut-bolt missing then ask from EIC and fit it appropriately.

12. Similarly for marshaling box and for NGR box- open cover, inspect, check tightness of cable

termination, cleaning, replacement of damaged TB, wire lug if any and close cover tightly. TB

/lug provided by GSECL at free of cost.

13. Final - Oust side cleaning of transformer-, Outside Clean/ washing of transformer with

powder, water and clean with dry cloth & possible with dry air/ air blower.

14. After conformation of outside dryness inform the EIC for completion of cleaning work

15. Covering the JB with plastic. Plastic sheet provided free of cost by GSECL

16. Activity to be completed for 1 job within 2 day with engagement of manpower as

mentioned in penalty table for Minimum manpower to be engaged per job.

[D] Cleaning and maintenance of Battery Charger during AOH (Item Sr. No. 11 to 12):

1. Before commencing the work check the safety requirement as per instruction of EIC

2. Cleaning of Charger Panel: Work involves opening of panels, cable compartment door.

3. Air cleaning with pressurized dry air or by blower, on panel top, side, Front and inside panel

gently, not to damaged the wiring, cable binding etc as permitted by EIC.

4. Cleaning of charger card by dry cloth and finally cleaning Panels from outside by washing

or Petrol as per instruction of EIC. Sundry material, washing powder, cotton cloth is brought by

contractor no payment is made for these. However Petrol is provided by GSECL.

5. Connection tightness of panel wiring in presence of EIC.

5. The holes/gaps in the Panels shall be shielded by the contractor with the required material

provided by GSECL

6. Activity to be completed for 1 job within 3 day with engagement of manpower as

mentioned in penalty table for Minimum manpower to be engaged per job.

[E] General Scope of work for Item No.1 to 12 :-

1. After completion of cleaning of cable all the cable`s dressing & binding should be carried out

2. If any cable / cable terminal found damaged same should be repaired by the contractor.

3. If any misc. fabrication work for cleaning/ maintenance requires for proper work same should be

done by contractor.

4. All necessary tools & tackles for cleaning, maintenance like air-pipe, ladder for working at

water pipe for jetting & nozzle for pressurized water jetting, clamp for binding the cables should

be arranged by the contractor.

5. After completion of works site cleaning should be carried out by the contractor.

6. All safety related tools & tackles like safety belt to work at height, PPE`S should be arranged by

EW- 348 PUR-F-006 RFQ-

the contractor.

7. All the work should be carried out as per the instruction of EIC.

8. The cotton waste, Madarpat cloths, Washing Powder, Emery cloth Rolls, Wire Brushes, Air

Water Pipes, Water Jetting Nozzles, cleaning agent like petrol etc. required for the subject work

should be arranged by the Contractor only.

9. The work is to be carried out & completed as per the instruction of EIC i. e; Ex. Engineer (EMD-

and follow the instruction of JE/DE/ Supervisor in charge from time to time.

10. The Contractor shall comply with the Factory Act / Factory Laws and Safety Laws in force from

11. The Contractor has to arrange / deploy sufficient skilled persons / Man power to complete the

work within stipulated time of shutdown (AOH/COH). The work should be completed at least

TWO days advance before the Boiler Light up activity.

12. All the materials & consumable items have to be arranged by the Contractor at his own cost.

13. The party has to carry out the work as and when the Shutdown is available for AOH /COH and

the Party will be informed accordingly well in advance.

14. GSECL shall provide electricity & service air at one point at work site free of cost.

15. As the work is to be carried out in restricted areas Contractor’s persons shall strictly observe

all safety norms. The Contract shall take care to prevent any type of accident for safety of his

persons. Any fatal / Non-fatal, Electrical / Mechanical accident occurs; GSECL in no case

shall have any responsibility for Contractor’s persons for any legal complications thereafter.

16. For any ambiguity and conflict, the decision of the Officer on Special Duty, Gandhinagar TPS

shall be final & binding to the Contractor.

17. If the work is not found satisfactory or not progressing according to schedule given by

Corporation, GSECL reserves right to terminate the contract and Corporation may take such

action as may be deemed fit to see that the work is completed on time at your risk & cost.

18. The contractor shall have to do the work at his risk & cost of workmanship & manpower.

19. The contractor should take care of his own person for prevention of any type of accident &

follow the safety rules. The GSECL in no case shall have any responsibility for contractor

persons and for any legal complications thereafter.

20. Executing Agreement & indemnity bonds.

Contractor has to arrange & execute Agreement and indemnity bond of Rs.300 as per GSECL

rules before starting of work. Bond format will be provided by GSECL.

Terms & Conditions for Works:

1. Validity :- The overall validity of order will be 18 Months from the date of commencement.

2. Time limit : Time Limit for completion of each JOB as mentioned in scope of work.

3. Payment Terms :- Party has to accept payment terms as per GSECL rules only i.e. as per

actual work done. NO ADVANCE payment will be allowed. Net Payment will be

released within 30 days after completion of work and submitting their relevant invoices.

4. Penalty Terms :-

4. 1 Penalty for work delay :- Any delay that may take place in execution beyond contractual

cutoff date / stipulated period in the order shall be subjected to penalty (not liquidated damages) at

the rate of ½% of the contract price / order price per week or part thereof subject to a maximum of

10% of the total contract value / order value (i.e. End cost including taxes & duties).

EW- 348 PUR-F-006 RFQ-

4.2 Penalty table for Minimum manpower to be engaged per job

Minimum manpower Penalty per person per

Description of Work to be engaged per day

Cleaning and maintenance of 6.6 1.5 x ( Work order Job Rate )

01 JOB 1 skilled and 4 unskilled

KV US Bus of Unit-3/4/ 5

Cleaning and maintenance of 6.6 1.5 x ( Work order Job Rate )

02 JOB 1 skilled and 7 unskilled

KV Station Bus of Unit-3/4/ 5

Cleaning and maintenance of 1.5 x ( Work order Job Rate )

03 JOB 1 skilled and 4 unskilled

415 V SSS Bus of Unit-3/4/ 5

Cleaning and maintenance of 1.5 x ( Work order Job Rate )

415 V USS Bus of Unit-3/4/ 5 1 skilled and 4 unskilled

Cleaning and maintenance of

05 415 V Emergency Bus of Unit- JOB 1.5 x ( Work order Job Rate )

1 skilled and 4 unskilled

Cleaning, washing & power

06 connection tightness of UST & JOB 1.5 x ( Work order Job Rate )

1 skilled and 3 unskilled

SST Transformer of Unit-3/4/ 5

Cleaning & maintenance of 1-

07 Phase/ 3- Phase Transformer of JOB 1.5 x ( Work order Job Rate )

1 skilled and 2 unskilled

Cleaning & maintenance of 1-

08 Phase/ 3- Phase ACDB of Unit- JOB 1. x ( Work order Job Rate )

1 skilled and 2 unskilled

Cleaning & maintenance of 220V

09 DCDB of Unit-3/4/5 during JOB 1.5 x ( Work order Job Rate )

1 skilled and 2 unskilled

AOH/COH/ Shutdown period

Cleaning & maintenance of 26V

10 DCDB of Unit-3/4/5 during JOB 1.5 x ( Work order Job Rate )

1 skilled and 2 unskilled

AOH/COH/ Shutdown period

Cleaning & maintenance of

Battery Charger of Unit-3/4/5 1.5 x ( Work order Job Rate )

during AOH/COH/ Shutdown 1 skilled and 2 unskilled

Cleaning & maintenance of UPS

Charger and UPS ACDB of Unit- JOB 1.5 x ( Work order Job Rate )

12 1 skilled and 3 unskilled

3/4/5 during AOH/COH/

Shutdown period

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 348 PUR-F-006 RFQ-

ON STAMP PAPER OF Rs.300/-]

EMD BANK GUARANTEE FORMAT

FOR TENDER NO.__________

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

WHEREAS M/s. __________________________________________(Name and Address of the

Firm/company) having their registered Office at ________________________________(Address of

the Firm’s registered Office) (hereinafter called the “Tenderer”) wish to participate in the

Tender No._______________ for _________work (Supply / Erection / Supply & Erection Work, etc.)

of ______________________ (Name of the Material/equipment / work) for Gujarat State Electricity

Corporation Limited (hereinafter called the “Beneficiary”) and WHEREAS a Bank Guarantee

for Rs._____________ (Amount of Bank Guarantee towards EMD) valid till ____________ (mention

here date of validity of this Guarantee which will be Six months from the date of submission of

bid of the tender) which is required to be submitted by the Tenderer along with the Tender.

We,_____________________________________________(Name of the Bank & address of the Branch

giving the Bank Guarantee) having our registered Office at _____________________ (Address

of Bank’s registered Office) hereby give this Bank Guarantee No. _________________ dated

____________ and hereby agree unequivocally and unconditionally to pay immediately on

demand in writing from Beneficiary Gujarat State Electricity Corporation Limited or any

Officer authorized by it in this behalf any amount up to and not exceeding

Rs.____________(Amount of E.M.D.), (Rupees in words______________

________________________________________) to the said Gujarat State Electricity Corporation

Limited on behalf of the Tenderer.

We, ____________________________________________ (Name of the Bank) also agree that withdrawal

of the Tender/Bid/EOI or part thereof by the Tenderer within its validity or Non submission of

Performance Guarantee towards execution/supply period by the Tenderer within 15 days from

the date of issue of Letter of Acceptance by the Gujarat State Electricity Corporation Limited

would constitute a default on the part of the Tenderer and that this Bank Guarantee is

liable to be invoked & encashed within its validity by the Beneficiary in case of any occurrence of

a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by

the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

_______________ (mention here the date of validity of Bank Guarantee) and shall not be terminable

by notice or by Guarantor for change in the constitution of the Bank or the Firm of Tenderer

or by any reason whatsoever and our liability hereunder shall not be impaired or discharged

by any extension of time or variations or alterations made, given, conceded with or without

our knowledge or consent by or between the Tenderer and the Gujarat State Electricity

Corporation Limited.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GSECL)

Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not

be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore our liability under this Guarantee is

restricted to Rs.__________(Amount of EMD) (Rupees __________________________________) (in

words). Our Guarantee shall remain in force till _____________ (Date of validity of the Guarantee).

Unless demands or claims under this Bank Guarantee are made to us in writing on or before

___________ (Date of validity of the Bank Guarantee), all rights of Beneficiary under this Bank

Guarantee shall be forfeited and we shall be released and discharged from all liabilities

EW- 348 PUR-F-006 RFQ-

Please Mention here Complete Postal Signature of the Bank’s

Address of the Bank with Branch Code, Authorised Signatory with

Telephone and Fax Nos Official Round seal

NAME OF DESIGNATED BANKS : As per Annexure – I

EW- 348 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards execution/supply period ( Security Deposit )

as per Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the

Branch giving the Bank Guarantee) having our registered Office at

registered office) hereby give this Bank Guarantee No. _______________________________________

dated _________________ and hereby agree unequivocally and unconditionally to pay

immediately on demand in writing from the Gujarat State Electricity Corporation

Limited, or any Officer authorized by it in this behalf any amount up to and not

exceeding Rs. _____________ (Amount of Performance Guarantee towards execution/supply

to the said Gujarat State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into a contract for

the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be terminable

by notice or by change in the constitution of the Bank or the firm of Contractors /

Suppliers or by any other reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made,

given conceded or agreed, with or without our knowledge or consent, by or between parties to

the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.

GSECL). Notice or invocation by any person such as assignee, transferee or agent of beneficiary

shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is

guarantee shall remain in force until _______________ (date of validity of the Bank

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on

or before _____________ (Date of validity of the Bank Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and discharged from

all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS : As per Annexure - I

EW- 348 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards Guarantee/Warranty period as per

Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the

Branch giving the Bank Guarantee) having our registered Office at

registered office) hereby give this Bank Guarantee No. _______________________________________

dated _________________ and hereby agree unequivocally and unconditionally to pay

immediately on demand in writing from the Gujarat State Electricity Corporation

Limited, or any Officer authorized by it in this behalf any amount up to and not

exceeding Rs. _____________ (Amount of Performance Guarantee towards Guarantee/Warranty

the said Gujarat State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into a contract for

the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be terminable

by notice or by change in the constitution of the Bank or the firm of Contractors /

Suppliers or by any other reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made,

given conceded or agreed, with or without our knowledge or consent, by or between parties to

the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.

GSECL). Notice or invocation by any person such as assignee, transferee or agent of beneficiary

shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is

guarantee shall remain in force until _______________ (date of validity of the Bank

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on

or before _____________ (Date of validity of the Bank Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and discharged from

all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS : As per Annexure – I.

EW- 348 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(Combined Performance Guarantees (PBG) towards Execution/Supply period and

Guarantee/Warranty period as per Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the

Branch giving the Bank Guarantee) having our registered Office at

registered office) hereby give this Bank Guarantee No. _______________________________________

dated _________________ and hereby agree unequivocally and unconditionally to pay

immediately on demand in writing from the Gujarat State Electricity Corporation

Limited, or any Officer authorized by it in this behalf any amount up to and not

exceeding Rs. _____________ (Amount of Combined Performance Guarantees (PBG) towards

Execution/Supply period and Guarantee/Warranty period) Rupees

Gujarat State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into a contract for

the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be terminable

by notice or by change in the constitution of the Bank or the firm of Contractors /

Suppliers or by any other reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made,

given conceded or agreed, with or without our knowledge or consent, by or between parties to

the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.

GSECL). Notice or invocation by any person such as assignee, transferee or agent of beneficiary

shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is

guarantee shall remain in force until _______________ (date of validity of the Bank

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on

or before _____________ (Date of validity of the Bank Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and discharged from

all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS : As per Annexure - I.

EW- 348 PUR-F-006 RFQ-

Financial Department, GR.No. FD/MSM/e-file/04/2025/2712/DMO Dtd. 01/04/2026

[ To be revised as per GoG notification issued from time to time.]

List of Banks Notified by GSECL

(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent basis.

 All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up to

March 31, 2027. The validity cut-off date in the GR is with respect to date of issue of

Bank Guarantee irrespective of date of termination of Bank Guarantee.

Name of Banks Name of Banks

1 AXIS Bank 23 A U Small Finance Bank

2 Bandhan Bank 24 City Union Bank

3 CSB Bank 25 DBS Bank India Limited

4 DCB Bank 26 Dhanlaxmi Bank

5 Equitas Small Finance Bank 27 Federal Bank

6 HDFC Bank 28 HSBC Bank

7 ICICI Bank 29 IDBI Bank

8 IDFC First Bank 30 Induslnd Bank

9 Jammu and Kashmir Bank 31 Jana Small Finance Bank

10 Karnataka Bank 32 Karur Vysya Bank

11 Kotak Mahindra Bank 33 RBL Bank

12 South Indian Bank 34 Standard Charter Bank

13 Tamilnadu Mercantile Bank 35 Ujjivan Small Finance Bank

14 36 Ahmedabad Mercantile Co-Operative

15 Nutan Nagrik Sahakari Bank 37 Rajkot Nagrik Sahakari Bank

16 Sarswat Co-Operative Bank

SBPP Co-operative Bank Ltd.

17 SVC Co-Operative Bank Ltd. 39 The Cosmos Co-op Bank Ltd.

18 The Gujarat State Co- 40 The Surat District Co-operative

Operative Bank Bank

19 The Surat Peoples Co- 41 The Baroda Central Co-operative

operative Bank Ltd. Bank

20 The Panchmahal District Co- 42 The Kalupur Commercial Co-

operative Bank operative Bank

21 The Rajkot Commercial Co- 43 The Banaskantha Mercantile Co-

operative Bank Limited Operative Bank Ltd.

22 Gujarat Gramin Bank

EW- 348 PUR-F-006 RFQ-

GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety

Rules. Concern principle contractors are responsible for informing & observance of these rules

by their supervisors/contract workers as well as the owner/supervisors/ workers of sub-

Contractors engaged, if any, by them for the work contract awarded to them. Prior to

commencement of the work, Contractor shall have to submit a written assurance on their

letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly gone

through these Rules, have educated their employees / workers of their sub contractor and will

strictly observe the said Rules while execution of work under work contract awarded to them.

They will have to indemnify the company for any loss or damage / accident / injury to the

company’s property / employee or employee of their own in default of non - observing these

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as

per Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as

per Aadhar card /Election card id proof & to follow the gate pass issue procedure through

concern department EE & SE, Security Officer, LWO/IRO/DGM, Factory Medical Officer,

Safety Officer/Dy. Safety Officer & Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for

three days with prior permission of Factory Manager only. More than three days,

Permanent photo gate pass procedure shall be completed by contract agency for their

contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of

Gujarat Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all

contractor workers before commencement of work & examination responsibility shall be

taken by contractor as well as concerned Head of Department .Pre-employment &

Periodical medical examination of contractor workers shall be carried out in form no.32

from GSECL Factory Medical Officer after every six (06) months of contractor with their

contractor workers. Contractor shall be fulfilled all health requirements before

commencement of work. After completion of medical examination in form no.32/33,

GSECL Factory Medical Officer shall be signed in contract worker gate pass procedure

(04) If work executed outside factory premises, Principle Contractor shall be registered

compulsory under The Building & Other Construction Workers (Regulation of Employment

and condition of service) Act, 1996 and The Gujarat Building & Other Construction

Workers (Regulation of Employment and condition of service) Rules, 2003 before execution

the ”building or other construction work” means the construction, alteration, repairs,

maintenance or demolition, of or, in relation to, buildings, streets, roads, railways,

tramways, airfields, irrigation, drainage, embankment and navigation works, flood control

works (including storm water drainage works), generation, transmission and distribution of

power, water works (including channels for distribution of water), oil and gas installations,

electric lines, wireless, radio, television, telephone, telegraph and overseas

communications, dams, canals, reservoirs, watercourses, tunnels, bridges, viaducts,

aqueducts, pipelines, towers, cooling towers, transmission towers and such other work as

may be specified in this behalf by the appropriate Government, by notification but does not

include any building or other construction work to which the provisions of the Factories

Act, 1948 (63 of 1948), or the Mines Act, 1952 (35 of 1952), apply.

(05) Contract worker gate pass will issue after completion of safety induction 3D animation

movie & Training record is to be maintained in IMS/OHSAS training format by TK

(06) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the

issue PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles,

Driving license, Electrical contractor license, Electrical trade qualifications, Safety

induction training, SOP, supervisor qualifications etc. After fulfillment of all Safety

compliances, Safety Officer/Dy. Safety Officer shall be signed in Contract worker Gate pass

procedure format.

EW- 348 PUR-F-006 RFQ-

(07) Work Contract shall be completed by principle contractor/agency/person who is awarded

the work order. Subletting of contract shall be allowed only if prior approval of Power

station chief before execution of work. Contractor/agency shall be submitted the entire

subletting contract documents with gate pass application through concern department EE

& SE, LWO/DGM, Safety Officer/Dy.Safety Officer & Factory Manager.

(08) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules, 1956, Valid

Electrical contractor License shall be submitted to concern electrical department

EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the time of apply gate

pass by agency/party with latest renewal from Chief Electrical Inspector, Gandhinagar-

Gujarat. Electrical License photocopy shall be checked by Concerned HOD of Electrical

Department/Electrical Safety Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.

(09) As per nature of job/work, Qualified supervisor (Diploma (Electrical/

Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be engaged by contract

agency & qualification certificate with experience certificate shall be submitted to concern

EE/SE/LWO/IRO/DGM/ Dy. Safety Officer /Safety Officer/Factory Manager at the time of

apply gate pass.

(10) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out

the work on electrical lines and Apparatus, Contract person/worker possesses a

certificate of competency or electrical work permit, issued by the Appropriate Government.

That means, Electrical trade Qualification of contract worker/person like ITI-wireman/

Electrician, Diploma (Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted

to concern EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety Officer/Factory Manager at

the time of apply for photo gate pass procedure.

(11) As per nature of job/work & during capital overhauling work /Annual overhauling work

/24X7 round the clock work/major shut down work, Qualified Safety

Officer/Manager/Supervisor (BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in

Industrial Safety) shall be engaged by contractor during dangerous operations/dangerous

works as well as day to day dangerous activities, safety supervision, tool box talk, Safety

awareness programme, SOP preparation with hazards & its control measures with each

step , checking of lifting tools & tackles, hydra mobile crane, Safety precautions,

coordination with Safety Department etc.

(12) License of driver shall be submitted with gate pass issue application as per nature of

vehicles & to follow the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment)

Rules,2016 as well as Gujarat Motor Vehicles rules,1989 & driver license shall be checked

every day by security shift in charge before entry in the Factory premises.

(13) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent

person as per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years

experiences. SOP will review & approve by concern JE/DE/EE/SE/Elect. Safety

Officer/Dy. Safety Officer /Safety Officer/Factory Manager before execution of work.

(14) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the

job requirement. Do not work without use of required P.P.Es. Contractor is responsible to

provide standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make

in PPE issue format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal

Protective Equipments / Safety Gadgets suitable to give sufficient protection against

hazards involved in their work / job to their staff, as per the job requirement and insist /

enforce their workers to put on the same while at works.

The ongoing work is liable to be stopped at any time if your contract workers/staffs found

working without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/

ANSI approved only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety Shoes,

Safety Helmet, Safety goggles, Mask & Reusable Ear plug, hand gloves to their

workers/supervisor compulsory & it will check by concern section HOD & Dy. Safety

Officer /Safety Officer at the time of gate pass procedure.

Quality of PPE shall be approved from Safety Officer as per Indian Standard and

International Standard before executions of work or at the time of gate pass apply

List of safety equipments

EW- 348 PUR-F-006 RFQ-

Industrial Safety Helmet For protection of head against falling objects or

during fall of person from height. Yellow Colour

helmet is used for contract worker with agency

Safety Goggles/welding For protection of eyes against flying particles / dust,

goggles/ chemical splash chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear For ear / hearing system protection while working in

muffs. high noise level area.

Chemical suit/Gas tight suit For body protection against chemicals, oils, sharp

/Fire proximity suit/FR edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils,

sharp edged objects, heat, hot metals/objects,

electricity etc.

Safety shoes/ Gum Boots For protection of leg/feet against falling objects,

with sharp edged objects, heat, hot metals/objects,

Oil/Chemical/water/heat/ electricity etc..

Electrical resistance etc.

Safety Belt(full body For fall prevention while working at heights or in

hardness with double depth, working in vessel or in confined space.

lanyard & shock absorber) /

Rope / Life line / Fall

Dust Mask/Respirator with Protection of respiratory system against dust.

Chemical Cartridge Protection against toxic chemical fumes /

Respirator with full face gases/vapors/dust etc.

mask type A2B2E2K2

Trolley mounted Air line Working in oxygen deficient zone or confine space

respirators with full face area

Portable Single gas detector Working in hazardous storage/process area

like Chlorine, Ammonia,

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of

( LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from

(one) feet distance before starting the any electrical

EW- 348 PUR-F-006 RFQ-

Auto darkening welding The new auto darkening welding helmet combines

helmet (EN 379 & EN 175 legendary Speed glass quality and auto darkening

Level-B) with PAPR as per technology with an innovative wide-view grinding

EN 12941:1998, class TH2 visor to give welders an all-in-one solution for more

and AS/NZS 1716 flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter

which removes particles from the air. The unit

provides a constant airflow independent of filter

combinations and clogging. The unit can also be

equipped with a gas filter (for example A1B1E1). The

unit supplies air to the head top via the connecting

breathing tube. The airflow creates a slight positive

pressure which together with the sealing to the face

prevents particles and other contaminants from

entering the head top.

(15) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and allotment of

PPE list shall be submitted to Safety Officer, Dhuvaran on his letter head as per below

mentioned format by Contractor before commencement of work through concerned

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name Desi Name of Name of PPE IS Make Qt Unit Date Rec

no. of gnati Section :Code of PPE y of eivi

worke on under no. of issue ng

rs work PPE sign

Reusable Ear Pair

Safety Shoes Pair

(16) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of

all contractor workers at entry gate of Factory Premises & shall entered contractor workers

with Safety Shoes & Safety Helmet with photo ID Gate Pass.

(17) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all

contractor workers on daily basis.

(18) During the work execution, one trained & competent supervisor of agency should always

remain present at work site. Concern JE/DE of GSECL shall be supervised the contract

work as per SOP .

(19) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/

C&I/Environment survey/Chemical etc measuring /testing equipments/instruments

which are used during contract work shall be submitted before starting the work & shall be

checked by concern JE/DE/EE before starting work & it’s record shall be maintained in

concern section.

(20) The contractor shall take all the required safety measures prior to commencement of work

on dangerous substances, machineries or area at which cautionary notice is displayed and

obtain “Line Clear” or “Work Permit” through the concern Department / Section JE/DE

EW- 348 PUR-F-006 RFQ-

and shall be informed to concern section JE/DE for closed/ returned after completion of

(21) Safety talk/Safety work instructions shall be given to contractor workers by concern

JE/DE regarding hazards of specific work, risk & it’s control measure (mentioned in HIRA)

before starting the job work and records shall be maintained for each & every job works.

(22) Display Safety instructions shall be strictly followed by all workers who are working in

factory premises.

(23) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by contractor &

contractor workers from Concern EE/Chief Chemist before starting of chemical handling

(24) The contractor shall be checked & securely covered or securely fenced any opened fixed

vessel, sump, tank, pit or opening in ground or in floor which, by reason of its depth,

situation, construction or contents ,is or may be a source of danger before starting the

work each & every days or after interval/recess. Contractor supervisor shall be informed to

concerned HOD regarding any unsafe conditions.

(25) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses,

mobile phone etc are to be strictly followed by all workers who are working in factory

(26) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job,

remove all the inflammable material lying at or nearby worksite or cover it properly by

suitable protective covering. Also, special care shall be taken before carrying out such job &

see that all possible contributing factors to set fire shall be removed / vanished prior to

commencement of the work. Advance intimation shall be given to concerned section / fire

section to commence the work in fire prone areas. They should also keep ready all the

First Aid Fire Extinguishers / equipments & fire extinguishing media / material like sand /

water buckets or other appropriate equipment at such place.

(27) While carrying out work in confined space or inside vessel, obtain necessary “Confined

Space / Vessel Entry Permit” from concerned department prior to commencement of the

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall

be used. For taking care of the persons working inside the confined space / vessel, a

supervisor / person capable to keep continuous watch on person(s) working inside, assist

them in case of emergency or arrange to get immediate outside help, shall remain present

at entry point. Use full body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants /

passers etc shall remain available near entry point or the entry point shall be cordoned by

a barricaded tape with a cautionary notice. After completion of the works, all the lids /

covers / grills / grits opened, shall be re-fixed / re-placed in the original position as it were

prior to commencement of the work and leave the work place in safe condition in all

respect, so as to prevent accident to fellow workers.

(28) The contractor shall see that he / his persons do not work on or block (by stacking

material, spare parts, tools-tackles, equipments etc), any passages / walkways / gangways

/ aisles / staircases / ladders / lifts or any other approaches / roads leading to plans or its

auxiliaries, on which there is traffic movements or possible traffic movements in case of

emergency. Such passages are meant for safe escape in the event of emergency. If it is

utmost necessary to carry out work in such area with blocking of passage, prior permission

of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate /

declare the area as “UNSAFE”, cordon it using barricading tape & display suitable caution

notice or keep a person to restrict / divert the traffic on this route through other safe

(29) The contractor shall see that he / his persons do not work on or block (by stacking

material, spare parts, tools-tackles, equipments etc), any passages / walkways / gangways

/ aisles / staircases / ladders / lifts or any other approaches / roads leading to plans or its

auxiliaries, on which there is traffic movements or possible traffic movements in case of

emergency. Such passages are meant for safe escape in the event of emergency. If it is

utmost necessary to carry out work in such area with blocking of passage, prior permission

of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate /

declare the area as “UNSAFE”, cordon it using barricading tape & display suitable caution

EW- 348 PUR-F-006 RFQ-

notice or keep a person to restrict / divert the traffic on this route through other safe

(30) Prior to use power / electrically operated hand tools / equipments / machines / gadgets

like welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it

only if it is found safe to use. Do not use defective, unsafe or improperly maintained

The electrical power supply required to run such equipments shall not be taken directly at

their own but shall be obtained through concerned Electrical Maintenance Departments or

their authorized persons or under their observations / guidance only. The Electrical

Section shall provide temporary electrical connection up to contractor’s Mains Board on

which it is compulsory to install mains switch, ELCB & fuses of adequate capacity. All

such equipments shall invariably be earthed adequately to prevent electrical shock,

sparking, short circuit etc. Power cord to be used shall be of adequate capacity, without

any joint & shall consist of earth wire also. Hence, it is necessary to use adequate capacity

3-wire power cord for single & 5-wire power cord for three phase power connections. The

plugs, receptacles, pins, holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during

work execution shall be of standard make & bear ISI certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc which has specific

prescribed life span shall not be used in any case if its expiry date is over.

(31) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors,

liquids, dusts, or residues may be present in Gas Based power plant and list of tools and

tackles shall be submitted with technical bid. Non-Sparking Non-Magnetic electrical hand

tools and tool kits shall be checked by JE/DE before commencement of Electrical work.

(32) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile

crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or

any fixtures), it shall be checked and used only if found safe to use. Also, ensure that these

are tested, examined & certified in form no.10 by Competent Person as per the Factory act-

1948 & Gujarat Factories Rules and its validity do not expire. Further, it shall be fixed

properly and firmly prior to lifting the weight. Valid Test certificate of all Lifting

machines used by Contractor to be submitted to Dy.Safety Officer/ Safety Officer

before commencement of work through concerned EE/SE.

(33) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity.

Obtain the work permit when working at height. While climbing on such scaffolding or

working on any structure at height, use of full body safety belt /full body hardness with

double lanyard & Fall arrestor & Helmet is compulsory. It is also necessary to fasten

chinstraps of the helmet.

(34) Contractor or their employee shall not interfere in day-to-day routine plant activities /

works except the work assigned to them, shall not loiter in the areas other than their work

jurisdiction, as well as shall not temper / operate / touch the

machineries/equipments/auxiliaries with which they are not concerned. Also, the

contractor shall strictly instruct their staff for not to sit or take rest at/near/below running

plants, auxiliaries, systems or any place which is risky, hazardous & prone to accident.

(35) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen,

Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking due

care. To handle / shift such cylinders a special trolley /cage meant for it must be used but

in no case it should be rolled.

(36) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated

area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on

each vehicle by party/agency and it will check by shift security in charge before entry of

vehicles in the factory premises.

(37) No women or young person shall be employed or permitted to work in Lead-compound area

like battery room etc. as per schedule VI of GFR

(38) No women or young person shall be allowed to clean, lubricate or adjust any part of a

prime mover or of any transmission machinery while the prime mover or transmission

machinery is in motion. Examination or operation of motion machinery shall be made or

EW- 348 PUR-F-006 RFQ-

carried out only by a specially trained adult male worker wearing tight fitting clothing as

per section 22 of factories act

(39) In all risky job, before start the work, contractor should obtain General Safety Work Permit

through concerned section from Shift –in-charge well in advance.

(40) In case of noticing smoke or fire during their work execution, they shall make immediate

efforts to extinguish / control it and simultaneously inform the Fire Station Mobile No as

well as Station Fire Officer or Emergency Control room no which is displayed at prominent

place of factory like Main Security Gate, All unit control room, Canteen area, Safe Assembly

points, Fire Station, All security gates, Occupational Health Centre.

(41) In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No. 21 &

ANNEXURE may be obtained from concerned section or Dy.Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety

Officer through concern Sectional Head / Engineer. The prescribed Electrical accident

form no. A as per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat

Factories rules shall be filled up by concern department JE/DE with written consent of

contractor. The Form may be obtained from concerned Electrical section or Electrical

Safety Officer. Electrical accident investigation shall be carried out by Electrical Safety

Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of

injured person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety

Officer/Safety Officer/Electrical Safety Officer then after injured person may allow for

(42) For any incident occurred but have no injury to any persons should also reported as per

GSECL format and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.

(43) Safety penalty shall be imposed against Offences by contract workers: If any contract

worker worked in a factory contravenes any provision of Factories act or any rules or

orders made there under ,imposing any duty or liability on workers, contractor/agency

shall be punishable with fine which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not Rs.750/- per person

(iv) Welding work without flashback arrestor/double Rs.1000/- per set

gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature Rs.1000/-per day

of job like mechanical, electrical, civil, C&I,

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / Rs.2000/- per

tackles (like C.P.Bs., Hook chooks, winch, forklift, equipment

mobile crane, EOT crane etc) & its attachments

(like D-shackles, slings, U-clamps, Eye bolts or

any fixtures) in Form No.10 of Gujarat Factories

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without anchoring

in hook/line line

(x) Work without 24 Volt supply in Confine space Rs.3000/-per person

(xi) (a) Grinding machine used without safety Rs.500/-per

guard/machine guard equipment / per set

EW- 348 PUR-F-006 RFQ-

(b) unsafe welding machine like open body, Knob

without insulation, connection without lug

(c) damaged welding cables/gas pipelines

(d) welding work doing without welding blanket,

(e) electrical supply without 3 pin plug/Industrial

(f) use of damaged electrical wire for lighting/

(g) use of lighting lamp without cage,

(h) use of open halogen tube,

(i) use of damaged PPEs/use of non Standard

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB, etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Dy.Safety Officer,

Electrical Safety Officer, Factory Manager, If they will observed any safety violations as per

CO circular/statutory requirements then they must impose Safety Penalty through office

note directly against contract workers/ contract agency and Office Note process through

proper channel to concern Sectional head and Account head for recovery purpose.

Photograph/CCTV footage is to be put up with penalty note by imposing officer.”

(44) Party will damage any fire equipments or property or machinery in factory during execution

of work, total damage cost will be recovered from party RA bill and recovery Office note put

up by concern HOD.

(45) All the relevant labour and industrial laws shall also be followed compulsorily.

(46) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces,

scrap etc. are to be removed by contractor and scrap shall be deposited to scrap yard of

(47) For performance evaluation of contractor, safety factors of work accident, fire incident &

near miss accident will be considered. Steps can be taken to review the job assignment up

to cancellation for negligence.

(48) Over & above these, contractor shall have to follow all the safety requirements /rules &

regulations / norms and legal provisions laid down in various statutes. Particularly the

provisions of The Factories Act-1948 & the Gujarat State Factories Rules-1963 (Amended

up to date), The Electricity Act-2003 & rules, BOCW Act/Rules shall be followed strictly.

The contractor shall also obey the rules / regulations / instructions of the local Competent

Authority for safety & health requirements.

(49) The above rules shall be scrupulously followed and where required, Contractor /contractor

workers may contact to the Dy.Safety Officer/Safety Officer/Electrical Safety Officer in case

of any ambiguity or needs further guidance in this regard.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 348 PUR-F-006 RFQ-

Terms and Conditions regarding Labour Laws

During the entire period of the contract, the Contractor and his SubContractor shall at all times

comply with all applicable labour laws, rules, regulations, notifications, and bye-laws issued by

the Central Government, State Government, or Local Authorities. This includes all existing laws

as well as any amendments or new notifications that may come into force during the contract

The Contractor and his Sub-Contractors shall, at all times abide by the following Act/statutes

related to Human Resources:

1. Factories Act, 1948;

2. Contract Labour (Regulation & Abolition) Act, 1970;

3. EPF & MP Act, 1952;

4. Building & Other Construction Workers (Regulation of Employment & Conditions of

Service) Act, 1996;

5. ESI Act, 1948;

6. Minimum Wages Act, 1948;

7. Payment of Wages Act, 1936;

8. Payment of Bonus Act, 1965;

9. Payment of Gratuity Act, 1972;

10. Workmen's Compensation Act, 1923;

12. Maternity Benefit Act, 1961;

13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of Service) Act,

14. The Building And Other Construction Workers' Welfare Cess Act, 1996;

15. The Carriage by Road Act,

The above list is only indicative and not exhaustive. The Contractor shall remain fully

responsible for ensuring compliance with all other applicable labour and welfare legislations,

rules, and regulations in force during the contract.

The following are some of the major responsibilities of the contractor, in addition to other

obligations prescribed under various labour laws, rules, and regulations issued by statutory

authorities such as the State Government or Government of India from time to time, which the

contractor shall strictly comply with during the execution of the contract.

1) The Factories Act,

The contactor should not deploy worker below the age of 18 years and above 60 years for

the awarded work.

Earn Leave shall be paid to their bonafide contract workers as per the provisions of the

Payment of Earned Leave should be made monthly together with wages for better

compliance of law. The contactor shall maintain Earn Leave Register in Form No. 19 as per

the provisions of the said Act and submit the same on demand.

All the written registers, Performa etc. shall be maintained up to date and kept ready for

inspection at any time or submitted on-time to the concerned authorities as per

applicability of the Acts by cotractor.

2) The Contract Labour (Regulation and Abolition) Act,

The Contractor / Agency shall have to obtain the Labour License under Contract Labour

(Regulation & Abolition) Act from the appropriate authorities before commencement of

work. The contractor tor shall maintain a valid labour license under the Contract Labour

(Regulation and Abolition) Act for employing necessary man power to be required by

The contractor should not be allowed to engage fifty (50) or more contract labourers

without initiating to obtain the labour license under the Contract Labour Act. (the said

number i.e., fifty (50) or more includes Supervisor and other staff).

EW- 348 PUR-F-006 RFQ-

3) Minimum Wages Act,

Contractor shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through nearest Nationalized Bank compulsory,

preferably situated in the premises of TPS area in case of all works contract. The

Contractor shall supply copy of Bank Statement duly stamped by the Concerned Bank as

well as debited entry of amount displayed in the contractors' own bank account as token of

proof towards payment of Wages through CLIM/prevailing system at relevant time. Apart

from Payment of wages through Bank, Contractors shall have to make all other payments

like Advances, Bonus, Leave Encashment etc. to their labours through bank only and cash

payment entry will not be allowed.

Wages rates for contract laborers are applicable as per the terms and conditions of the

license. The contractor shall have to pay wages to workers as notified by the Government of

Gujarat from time to time.

Any default to pay the minimum wages to the engaged workers and deprived of their right

to minimum wages payment on or before 7th of each month shall be dealt as per the

provision of labour laws. Recurrence of the same may lead to cancellation of awarded

4) The Provident Fund and Miscellaneous Provisions Act,

The contractor must possess separate P.F. code on the name of the Firm /Agency

/Company itself for the subject work.

It should be ensured that all the contract labours engaged by contractor are covered under

the provident fund scheme and employee's pension scheme and their contribution must be

remitted regularly to the concerned RPFC. The photocopies of challan along with ECR in

this regards should be submitted regularly to the User Department to enable their onward

billing clearance.

The contractor shall submit along with his bill (month wise) statement regarding

deductions against employees' provident fund and family pension scheme in respect of

each concerned employee' Provident fund and family pension scheme at the rate of 12 %o

of wages (or at the rates made applicable by the Government time to time). The contractor's

contribution and his workers contribution towards provident fund and family pension

scheme shall deposited by the contractor with concerned PF Authorities.

5) Workmen's Compensation & Employer's Liability Insurance.

The contractors shall have to obtain Employee Compensation Policy under the Employees

Compensation Act before starting the work. Employee Compensation Insurance shall be

obtained for all the workers engaged for the execution of awarded contract. If any of the

work is sub-letted the contractor shall ensure that the sub-contractor take and provide

workmen's compensation and Employer's liability insurance for the labours engaged.

Contractor is liable to pay compensation in case of accidental injury arising out of and in

the course of employment as per the said Act and shall bear medical expenses due to on

6) The Payment of Gratuity Act,

For better compliance, contractor shall pay amount of gratuity on a monthly basis along

with the payment of wages, calculated on a pro-rata basis per month, which is equivalent

to 15 days' wages for each completed year of service for every worker. (* applicable to ARC

/ BRC works contract only)

7) The Payment of Bonus Act,

Every worker shall be entitled to be paid by the contactor in an accounting year, bonus, in

accordance with the provisions of this Act, For better compliance, the contractor should

pay bonus amount on a monthly basis along with wages calculated on a pro-rata basis per

month. Contactor has to submit the paid bonus details of its worker in Form No. C as per

the provisions of the said Act as and when required by the Govt. Authority as well as by

8) The Maternity Benefit Act,

Contractor shall ensure that entitled female worker should provide Maternity Leave and

other benefits as per the provision of the said Act.

9) The Building and other Construction Workers' Act,

For any construction work, fall under the definition of Section 2(1) d), happening outside /

inside the Factory premises the said act will be applicable and the contactor or its sub-

contactor shall be liable to comply with the provisions framed there under.

EW- 348 PUR-F-006 RFQ-

10) The contractor shall give preference to existing or local contract workers for engagement in

the awarded contract and shall issue appointment orders to each and every workers

individually at the time of their engagement during the period of contract and terminate the

same at the end of the each contract.

Follow the mentioned procedure for each milestone for the execution of works contract.

11) On Commencement of Contractual Work

1. Before starting the work, the contractor may contact Labour Welfare Officer /

Industrial Relations Officer for all formalities related to labour law compliance before

commencement of the contract and onward Labour Law compliance thereof,, so that

later no dispute will arise in respect of compliance of labour laws.

2. It is the responsibility of the contractor to ensure that contactor’s employees maintain

strict discipline as regards security, methods of safe working etc., and not to cause any

hindrance to smooth running of power station or in execution of duties by GSECL staff

Any lapse in this regard will be viewed seriously and if lapse found, contact is liable to

be terminated. If any of contractor's staff is found unsuitable or not behaving properly,

the contractor shall have to remove such worker from the work-site on demand by EIC.

To maintain harmonious industrial relations amongst contact labours is solely the

responsibility of contractor. Any breach of the same will be viewed seriously.

3. A digital system developed at the request of the agencies working at the premises of

GSECL, is to facilitate them for easy, efficient, effective management of data, gate

passes, attendances, medical records, Police Verification documents etc. related to their

employees / workers deployed for various works and services against work order of

4. On receipt of LOA and before commencement of work, authorized representatives of the

agency shall login in the CLIMS online portal / prevailing system at relevant time and

apply for registration of their employees / workers uploading all information with

required documents in digital form. Upon completion of due verifications, clearance by

EIC and HR departments, contracting agency will obtain gate passes. GSECL will only

consider documents like wage sheet duly accepted and signed by individual workers, as

per the engagement/deployment duration/hours of individual worker duly certified by

the agency, being the employer, for the purpose of payment of bills and HR clearances.

Agency shall be solely responsible for maintaining accurate and upto-date data of their

workers in the portal/ prevailing system at relevant time. All statutory compliances

under prevailing laws shall remain the responsibility of the contracting agency. The

agency shall indemnify/ GSECL against any liabilities arising from non-compliance of

legal provisions or inaccuracies in the data maintained by them in the digital portal of

CLlMS/prevailing system at relevant time.

5. The Contractor who intends to engage labours more than the specified limit under law,

then necessary - Form No. V under the Contract Labour (R & A) Act, 1970 or Form No.

VI under the Interstate Migrant worker (employment regulation) Act 1979 as applicable

is to be obtained for the purpose of obtaining Labour License from the Licensing

6. It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric punching

and reporting at the location of work.

7. The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintaining of various registers and records required under the

Labour laws and contracts. No payment for such supervision shall be admissible.

8. The gate passes obtained for any specific work order will be valid for that specific work

order only and contractor should not divert the man power for any other work order. If

any work or part thereof is desired/required to sublet, the contactor shall obtain the

necessary permission of EIC in black and white well in advance which is mandatory for

considering the statutory documents of agency other than the agency who awarded

12) During Contractual Work under the progress:

1. All Contractors shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through Nearest Nationalized Bank

compulsory, preferably situated in the premises of power station area. The Contractor

shall supply copy of Bank Statement duly stamped by the Concerned Bank as a token

EW- 348 PUR-F-006 RFQ-

of proof towards payment of Wages through CLIMS / prevailing system at relevant

2. All Contractors has to comply & maintain statutory documents / registers under the

provision of labour laws & EPF Act.

3. In case the contractor having more than one contract in the same TPS, the contractor

shall have to obtain work order wise separate Gate Passes and submit the same with

the documents of statutory compliance that too work order wise every month to the

User Department to enable their onward billing clearance.

13) CONTRACTORTO II\TDEMNIFY THE GSECL REGARDING LABOUR LAWS

The contractor shall indemnify and keep indemnified the GSECL, and every member,

officer and employees of the GSECL, also Engineer-in-charge and his staff against all

actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in

connection with the matter referred in above clauses and elsewhere and against all actions,

claims demands, cost and expenses which may be made against the GSECL by any

workman/ employees of contractor or any sub-contractor and or from any liability any wise

to any workman/employees of the contractor or sub-contractor under any laws, rules or

regulation having in force of law including but not limited to claims against the owner

under employee compensation Act, 1923. The Employee's Provident Fund Act.l952, and/or

the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or

injury to any workmen or other person in the employment of the contractor or his sub-

contractor, and the contractor shall indemnify and keep indemnified the GSECL against all

such damage and compensation and against all claims, demands proceedings costs,

charges and expenses whatsoever in respect of or in relation thereto.

The contractor shall at his own expense / risk and cost to comply with all the labour laws

as above-mentioned and keep the G.S.E.C.L. indemnified in respect thereof.

GSECL : shall be entitled /empowered to deduct directly from the bills, the amount to be

paid to engaged bonafide contract workers or the contract workers engaged by Sub-

contractor any sum or sums payable by main contractor / sub-contractor and which

sum/sums the Corporation is required to pay in capacity of Principal Employer on account

of the default of contractor in respect of all liabilities incurred out of non-compliance

regarding any provisions of Labour Laws and same amount shall be recovered from the

pending dues of the contractor with 15% administrative charges.

Any other rules and regulation, conditions, circulars etc., that are in force at present and

that may be famed by the G S E C L from time to time in connection with contracts will be

binding and acceptable to contractor. The above are some of the major liabilities of the

contractor in addition to other liabilities prescribed under the various labour laws in force

from time to time from Statutory Authorities like State Government / Government of India,

which the contractor shall have to comply with.

The contractor shall provide the name of authorized representative, as provided to other

statutory Government authorities and will be notified to Engineer In-Charge time to time.

14) Submission of Statutory documents to ensure the compliances:

The contractor shall upload statutory documents, work order-wise, under Labour Laws and

EPF in CLIMS / prevailing system at relevant time. Required documents shall be uploaded

by the contractor in existing portal /prevailing system at relevant time invariably each

month to Engineer In-Charge for onward process and smooth clearance by HR Department.

List of documents required for gate passes of contract workers through clims / prevailing

Sr. Description of documents attached

1 Copy of Work Order

2 Copy of P. F. Code No.

3 insurance Policy as per subject of work order under the Workmen

EW- 348 PUR-F-006 RFQ-

Compensation Act,

4 Contract agreements/ subletting work contract documents with

5 Copy of Id proof of Aadhar card or Election voting card or driving

license or Passport only

6 Copy of Police Verification in respect of each contract workers

16. The contractor whose work order value is above Rs. 5 lacs shall have to submit

‘Declaration cum Indemnity Bond’ on Rs. 300/- Non-Judicial stamp paper in prescribed

Performa (Annexure- ‘B’) with Agreement and Indemnity Bond before the commencement

of the contract.

EW- 348 PUR-F-006 RFQ-

DECLARATION CUM INDEMNITY BOND

(On Rs.300/- Non Judicial Stamp Paper duly notarised)

THIS DECLARATION CUM INDEMNITY BOND made at_____________________

(mention location) by M/S. ________________________________________________ having its Reg.

office at___________________________(hereinafter referred to as “Contractor” which expression

Shall unless it be repugnant to the context or meaning thereof, be deemed to mean and include

their respective assigns, successor, executors, subcontractors and/or administrators) of the

ONE PART in favour of M/S Gujarat State Electricity Corporation Limited having its power

Station at Gandhinagar Thermal Power Station (hereinafter referred to as the “Company”),

which expression shall unless it be repugnant to the context or meaning thereof be deemed to

mean and include its assigns, successors) of the OTHER PART.

WHEREAS the COMPANY has entered into a contract with the Contractor for the work of

_____________________________________dated_____________“hereinafter called the “Contract”);

AND WHEREAS it is one of the essential conditions of the Contract that the Contractor shall

comply with all the provisions of the Labour& Industrial Laws, as may be applicable from time to

time for the discharge and completion of the works and completion of the Works and Services

covered under said Contract Labour (R & A) Act 1970, Child Labour (Prohibition and Regulation)

Act 1986, The Employees Provident Funds & Miscellaneous Provisions Act, 1952, Employees

State Insurance Act 1948, Minimum Wages Act, 1948, Payment of Bonus Act, 1965, Payment of

Wages Act, 1936, Employees Compensation Act, 1923, Factories Act, 1948 and other Labour

Laws, Rules, Notifications and Codes which are at present applicable to the contractor and

which may be applicable during the tenure of the contract (hereinafter referred as the ‘Laws’).

AND WHEREAS the Contractor has agreed to execute this Declaration cum Indemnity Bond to

this effect and has agreed to indemnify and Company, it’s Directors, Officers and employees and

representatives indemnified and hold harmless against all third party claims, charges, penalties,

fines, expenses, losses, damages costs, suits or any other levy against the Company and/or the

management due to the failure of the Contractor to observe or follow all applicable laws.

NOW THIS DEED WITNESSETH AS UNDER:

1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct and lapse,

delays, misdeeds, faults, breaches, inactions etc done by his assigns, successors, executors,

subcontractor and/ or administrators shall be construed to be have been done by the

contractor and he alone shall be liable for such acts, inactions etc.

2. In consideration of the Company awarding the Contract to the Contractor subject to the

condition of execution of this Declaration cum Indemnity bond, the Contractor declares and

represents to the Company that the Contractor has obtained all Statutory registrations,

Certificates, licenses and approvals required under the Laws enabling the Contractor to

execute the Contract in a legal and lawful manner.

3. That in the event of any liability arising out of failure to observe or non-compliance of any

such „Laws‟ by the Contractor in connection with the Performance of the contract, the

Contractor shall bear all the resultant whatsoever liability(ies), if any arising out thereof and

that the company, its Directors, Officers and employees, representatives, shall not be liable

for any such liability(ies). The Contractor agrees to indemnify and keep the Company and its

Directors, Officers and employees, representatives indemnifies, defend and hold harmless,

against all losses, costs, damages, claims, penalties, interest, expenses, demands, fines,

legal liability, causes of action, injury to persons, suits etc., which may be suffered,

incurred, undergone and / sustained by the Company including the Costs and expenses

that may be incurred in defending any such liability(ies) claim(S), Proceeding (S) etc. that

maybe made or taken or taken or arise on the same by any Person, body, authority,

government, judicial / quasi - judicial authority due to the failure or non-compliance of any

such laws and rules there under (including any amendments in acts, laws, statutes & rules

EW- 348 PUR-F-006 RFQ-

there under) of whatsoever kind and nature arising out of or in any way connected with,

whether or not such acts or omissions are actual or alleged, active or passive with regard to

the discharge of the said Contract.

4. The Contractor further declares that in case of any suit / claim / right / damages /

compensation / fine / levy / charges / expenses / losses / penalties / costs raised by the

third party, including contract labours engaged by the contractor, he shall join such

proceedings in such Suit/Court/Tribunal/Authority and effectively defend the same.

5. The Contractor hereby agree and undertakes to make good any loss, damage, claims, suits,

demands, decrees, expenses that the Company may suffer to the fullest satisfaction of the

Company and if the Contractor fails to make good the same then the Company shall have

the right to recover the same and or any other loss sustained, without any restriction or

limitation, together with any other incidental expenses, costs, and all incidental logistic

expenses etc that may be suffered by the Company from the Contractor and the Contractor

hereby further confirms and declares that this Declaration cum Indemnity Bond is

irrevocable and shall be final and binding on it / him heirs, executors, administrators, legal

representatives, successors, subcontractors and assigns, wherever the context applies. any

claims, demands, shall be adjusted against any amount due and payable to the Contractor

and the Company shall have the right to withhold any amounts due and payable to the

Contractor, till the settlement of such claims, disputes to the Contractor towards discharge

of such claims, obligations etc.

6. This Declaration cum indemnity bond shall be in accordance with the laws of India and any

dispute between the parties with regard to this Declaration cum Indemnity Bond shall be

resolved through the dispute resolution process mentioned in the General Conditions of the

Contract (GCC).

IN WITNESS WHEREOF, the said Contractor has hereunto set their hand the day and year first

hereinabove written.

SIGNED SEALED AND DELIVERED By the within named “CONTRACTOR”

(Authorised Signatory)

Rubber Stamp of Firm/Company

In presence of Witness

Name & Address of Witness Signature

Residential Address:

Residential Address:

EW- 348 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FORTHE GUIDANCE OF CONTRACTOR

Notwithstanding anything contained to the contrary in the specification or tenders in

subsequent exchange of correspondence, the conditions of contract shall be binding on the

contractor and any change of variation expressed or implied however made in the said

conditions shall not be however valid or operative unless expressly sanctioned by the

corporation The contractor shall be deemed to have fully informed himself and to have special

knowledge of the provisions of the conditions of contract herein contained.

1. All works proposed to be executed by contract shall be notified in one of the English and one

of the vernacular local daily newspapers stating the work to be carried out as well as the date

for submitting and opening tenders and time allotted for carrying out the work also the

amount of earnest money to be deposited with the tenderer and the security deposit to be

deposited by the successful tenderer.

2. Copies of the specifications, designs drawings, estimated rates. Schedule rates and any other

documents required in connection with work which will be signed by the Executive Engineer

for the purpose; of identification shall be open for inspection by the contractors at the office

of the Executive Engineer during office hours.

3. Where the works are proposed to be executed according to the specification recommended by

a contractor and approved by a competent authority on behalf of the Gujarat State

Electricity Corporation Ltd. Such specification with designs and drawings shall form part of

the accepted tender.

3 The tender and receipts for payments made on the account of any work, when executed by a

firm, should be signed by all the partners except where the contractor are described in their

tender as firm in which case the receipt shall be signed in the name of firm including the

Partners or some other persons; having authority to do so.

5. Any person who submits tender at percentage rate shall fill up the usual form stating what

percentage above or below rates specified he is willing to undertake the work. Only one rate

or such percentage on all the estimated rates or scheduled rates shall be mentioned.

6. Tenders which propose any alteration in the work specified in the form invitation to tender or

in the time allowed for carrying out the works or which contain any other conditions of any

sort, will be liable to rejection.

7. No single tender shall include more than one work. but contractors who wish to tender, for

two or more works, shall submit a separate tender for each work. Tender shall have the

name and the number of the works of which they pertain be subscribed on the envelop.

8. The Executive Engineer or his duly authorized assistant will open tenders in the presence of

any intending contractors who may be present at the time and will enter the amount of the

several tenders in a comparative statement in a suitable form. In the event of tender being

accepted the contractor shall thereupon, for the purpose of identification, sign copies of the

specifications and other documents. In the event of tender being rejected the officer

(Executive Engineer ) shall authorize the paying officer to refund the amount of the earnest

money deposited to the contractor making the tender on his giving for the return of the

9. The officer competent to dispose off the tenders, shall have the right of rejecting all or any of

the tenders without assigning any reasons thereof.

10. No receipt for any payment alleged to have been made by a contractor in regard to any

matter relating to tender of the contract shall be valid and binding on the corporation unless

it is signed by the Executive Engineer.

11. The memorandum of work to be tendered for and the schedule of materials to be supplied by

the Gujarat state Electricity corporation Ltd. and their rates shall be filled in and completed

by the office of Executive Engineer before the tender form is issued if a form issued to an

intending tenderer has not been so filled in and uncompleted he shall request the said office

to have this done before he completes and delivers his tender.

12. All work shall be measured, meet by standard measure and according to rules and custom

and usual in the use in the Gujarat state electricity corporation Ltd. and no proposals to

EW- 348 PUR-F-006 RFQ-

adopt alternative method will be accepted. The Executive Engineer's decision as to what is

the usual method in use in the Gujarat state Electricity Corporation Ltd. shall be final.

13. Every contractor shall except the registered contractor on the approved list of the corporation

produce along with his tender a solvency certificate from the collector of the District within

which he resides or a bankers Certificate of his financial stability if he fails to produce such a

certificate his tender will not be considered.

14. All correction and addition or pasted slips should be initiated.

15. Tenderer shall be deemed to have full knowledge of all relevant documents site conditions

etc. whether inspected or not by him.

16. Submissions of a tender by a contractor implies he has read the instruction and conditions

of contract and has made himself aware of the scopes and specification of the work to be

done & of the conditions and rates at which stores etc. will be issued to him and local

conditions and other factors bearing on the execution of the work.

17. Under no circumstances shall any contractor be entitled to claim enhanced rates for any

items of contract without prior sanction of the competent authority.

18. These rules and directions shall form part of the contract.

I/We hereby tender for the GUJARAT STATE ELECTRICITY CORP.LTD. (herein referred as

"Corporation") of the work specified in the under written memorandum within the time specified

in Scheduled B (memorandum showing items of work to be carried out) and in accordance in all

respect with the specifications design drawing and instructions in writing and as per annexed

conditions of contract and agree that when the materials for works are provided by the

corporation such materials and rates to be paid for them shall be as Provided in schedule A

(a) General description of work.

(b) Estimated cost.

(c) Earnest money.

(d) Security deposit:

(1) Party shall have to pay security deposit(if applicable) in the form of Bank Guarantee/

Demand Draft in favour of GSECL payable at Gandhinagar within 10 days of date of issue

of Letter of Intent.

(2) Time allowed for the completion of work from date written order to commence. Should this

tender be accepted I/we hereby agree to abide by and fulfill all the terms and provision of

conditions of contractor annexed hereto as applicable and in default thereof forfeit and pay to

the corporation the sums of money mentioned in the said conditions.

Receipt No. date from the GUJARAT STATE ELECTIRICITY CORP. LTD. in respect of

sum of Rs. (The amount to be specified in figure & words,) Is herewith forwarded representing

the earnest money (the full value of which is to be absolutely forfeited to the CORPORATION

l/We not deposit the full amount Deposit of the said conditions/otherwise the said sum of Rs.

Shall be refunded on surrendering the original receipt.

Signature of the Contractor Address of the Contractor

Signature of witness Address of Witness Occupation

The above tender is hereby accepted by me on behalf of the Gujarat State Electricity Corporation

EW- 348 PUR-F-006 RFQ-

The Chief Engineer (Gen).

Superintending Engineer

Executive engineer

Or his duly authorized assistant.

EW- 348 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD, GANDHINAGAR

TENDER & CONTRACT FOR WORKS

CONDITIONS OF CONTRACT

(a) The “contract” means the documents forming the tender and acceptance thereof together

with the document referred to therein or individual work order in the case of term contracts

including these conditions schedules and or additional conditions attached to the form of

tender or individual works, order, rate schedule the specifications and the drawings and all

these documents as applicable taken together shall be deemed to form the contract.

(b) The “Tender Document” means the form of tender the applicable schedules and/or

additional conditions and the specifications and/or drawing as issued on the contractors for

the purpose of preparing tender.

(c) The expression "Works" or 'work when used in the condition of contract shall, unless there

be something in the subject or context repugnant to such construction means the work or

the work contracted to be executed under or in virtue of the contract whether original or

(d) The "Contractor” means the individual or firm or company. Whether incorporated or not,

undertaking the works and shall include his or its legal personal representatives successors

and permitted assignees.

(e) ”Corporation” means Gujarat state Electricity Corporation Ltd. and the "Accepting Officer"

means the officer who is authorized to sign and signs the contract on behalf of the

(f) The letter “EE" means Executive Engineer who in the case of measurement and lump sum

contracts directs the contract and the letters S.E. mean Superintending Engineer and

"CE(G)" means Chief Engineer (Generation), who administers and in the case of the term

contracts directs the contract.

(g) 'The Engineer-in-charge" means all officers of the CORPORATION appointed by the Chief

Engineer (Gen), to supervise the works or part of the works.

(h) "Approved" and "Directed" means the approval or direction of the Chief Engineer (Gen), or

the Superintending Engineer or the person deputed by him for the particular purpose.

(i) B.S. means the "British Standards" as issued by the British Standard Institution. "A.S.”

means the “American Standards" as issued by the "American Standards Institution" and

"I.S." means the “Indian Standards" as issued by the Indian Standards Institution.

Wherever the above mentioned abbreviations are referred to in the specifications

and/or work orders, they mean the addition with all amendments current at the date

of issued of tender document of work orders.

In case of measurement and terms of contracts "Specifications" mean those contained in Gujarat

State Electricity Corporation Ltd. Schedule together with any amendments etc. embodied in

the tender documents “Drawing” refer to those accompanying the tender documents and/or

any work orders referred therein.

(j) The “Contract Sum" means the sum accepted or the sum calculated in accordance with the

prices accepted in the tender and/or the contract rate as payable to the contractor for the

full and entire execution and completion of works.

(k) "The date for completion" is the date or dates of completion of the work or any part of the

works set out or ascertained in accordance with the individual work orders and the tender

documents or any subsequent agreed amendments thereto.

EW- 348 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

1. Security Deposit:

The contractor shall within 10 days from the date of issue of letter of intent pay the security

deposit for the performance of the contract.All damages, costs, charges, expenses and other

sums which may be or may become due to payable by the contractor to the CORPORATION

under the terms of the contract may be deducted from the cash the proceeds of sale of the

securities so deposited (which the officer or person to whom the same may be endorsed as

aforesaid is hereby authorized to sell that purpose) of from the interest of any such securities or

from any sums or which may become due to the contractor by the CORPORATION whole or the

balance unapplied as aforesaid of cash securities so deposited being repaid or transferred and

returned as may be to contractor after the date on which the final bill is paid or after the expiry

of the date up to which the contractor has to maintain the work in good order whichever is later.

2.Compensation for the delay :

The time limit allowed for carrying out the work as entered in the tender shall strictly observed

by the contractorand shall be reckoned from the date on which the order to commence the work

is given to the contractor. The work shall throughout the stipulated period of contract be

proceeded with all due diligence (time being deemed to be the essence of contract) and for delay

the contractor shall pay compensation an amount equal to half percent per one week for the

Contract value or as per the decision of the Competent Authority of the GSECL..

3. Action when whole of Security Deposit is forfeited;

In any case in which under any clause of this contract the contractor shall have tendered

himself to pay compensation amounting to the whole of his security deposit (whether paid sum

or deducted by installments) or in the case of abandonment to the work owing to serious

illness/ death of the contractor or any other cause, the Executive Engineer on behalf of the

corporation shall have powers to adopt (a) below and any of the following causes under (b) and

(c) as he may deem best suited to the interest of the corporation.

To rescind to the contract (or with rescission notice of 10 days in writing to the contractor

under the hand of the Executive Engineer shall be conclusive evidence and in that case the

security deposit of contractor shall stand forfeited and be absolutely at the disposal of the

(b) To employ labor paid by the corporation to supply materials to carry out the works, or any

part of the works debiting the contractor with the cost of the labor and the price of the materials

(as to the correctness of which cost & price, the certificate of Executive Engineer shall be final &

conclusive against the contractor) and crediting him with value of the work done. In all respect

in the same manner and at the same rates as if it had been carried out by the contractor under

the terms of this contract and in that case the certificate of the Executive Engineer as to the

value the work done shall be final and conclusive against the contractor.

(c) To order that the work of the contractor be measured up and to take such part thereof as

shall be unexecuted out of his heads and to give it to another contractor to complete in which

case any expenses which may be incurred in excess of the sum which would have been paid to

the original contractor if the whole work had been executed by him (as to amount of which

excess expense the certificate in writing of the Engineer shall be final, conclusive and shall be

paid by the original contractors) and shall be deducted from any money due to by the

corporation under the contract or otherwise from his security deposit of the proceeds sale

thereof or a sufficient part thereof.

In the event of the above causes being adopted by the Executive Engineer the contractor shall

have no claim to compensation for any loss sustained by him by reason of his having purchased

or procured any materials or entered into any engagement or made any advances on account of

or with a view to the execution of the work or the performance of the contract. And in case the

contract shall be rescind under the provision aforesaid the contractor shall not be entitled to

recover or be paid any sum for any works thereof actually performed by him under this contract

unless and until the Executive Engineer shall have certified in writing the performance of such

work and the amount payable to him in respect thereof and he only be entitled to be paid the

amount so certified.

4. Notice for Unsatisfactory Progress :

If the progress or a particular portion of the work is unsatisfactory the Executive Engineer whose

decision shall be final shall not withstanding that the general progress of work is satisfactory be

entitled to take action under Clause 3(b) after giving the contractor 10 days notice in writing and

EW- 348 PUR-F-006 RFQ-

the contractor will have no claim for compensation for any loss sustained by him owing to such

5. Action in the case of Default by Contractor:

If any case in which any of power conferred upon the Executive Engineer by Clauses 3 and

hereof shall have exercisable and the same shall not have been exercised, the non-exercise

thereof shall not constitute a waiver of any of the conditions hereof and such powers shall

notwithstanding be exercisable in any further case of default by the contractor for which by any

hereof he is declared liable to pay future compensation shall remain unaffected in the event of

the Executive Engineer taking action under sub-clause (a) or (c) of Clause 3 he may, if he so

desires take possession of all or any tools plant materials and stores in so upon the work or the

site thereof belonging to the contractor or procured by him and intended to be used for the

execution of the work or any part thereof paying for allowing the same in account at the

contract rates or in the case of a contract rates not being applicable of current market rates to

be certified by the Executive Engineer whose certificate thereof shall be final. In the alternative

the Executive Engineer may by notice in writing to the contractor or his clerk of works, foreman

or other authorized agent require him to remove such tools Plant materials or stores from the

premises within a time to be specified in such requisition the decision to the contractor failing to

comply with any such requisition the decision of the Executive Engineer as to the expense of any

such removal and the amount of the proceed and expense of any such shall be final and

conclusive against the contractor.

6. Extension of Time Limit :

If the contractor shall desire an extension of the time limit for completion of the work on the

ground of his having been unavoidably hindered in execution or any other ground he shall apply

in writing to the Executive engineer and the executive Engineer may, if in his opinion there are

reasonable grounds for granting extension recommend such extension as he thinks necessary or

proper. The decision of the competent authority in this shall be final.

7. Completion Certificate

On completion of the work the Contractor shall be furnished with Completion Certificate by the

Executive Engineer of such completion but no such certificate shall be given nor shall be the

work of considered to be complete unit works are taken over and/or duly tested and put to

operation as the case may be nor until the work have been measured by the Engineer in Charge

or where the measurements have been taken by his subordinates until they have received the

approval of the Executive Engineer the said measurements being binding and conclusive against

the contractor.

8. Effect of the Certificate :

No payment shall be made for any work estimated to cost less than Rs. 1,000 till after the whole

of said work shall have been completed and certificate of completion given. But in the case of

works estimated to cost more than Rs. 1,000 contractor shall on submitting a monthly bill

thereof to be entitled to receive payments propionate to the part of the work them approved and

passed by the Engineer-in-charge whose certificate of such approval and a passing of the sum

so payable shall be final and conclusive against the contract of all such intermediate payment

shall be regard as payment by way of advance against the final payment only and not as

payments for work actually done, completed and shall not preclude the Engineer-in-charge from

requiring bad, unsound, imperfect or unskillful work to be removed and taken away and

reconstructed or re erected not shall any such payment be considered as admission of the due

performance of the contractor any part thereof in any respect of the accruing of the claim nor

shall conclude, determine or effect in anyway the otherwise or in any other way vary or affect the

contract. The final settlement and adjustment of the accounts otherwise or in any other way

vary or affect the contract. The final bill shall be submitted by the contractor within one month

of the date fixed for completion of work, otherwise, the certificate of the Engineer-in-charge of

the measurement and of total amount payable for the work shall be final and binding on all

the measurement and of total amount payable for the work shall be final and binding on all

9. Payment to Contractors:

The rates for several items of works estimated to cost more than Rs. 1000 agreed to within shall

be valid only when the item concerned is accepted having been completed full in accordance

with the sanctioned specification. In case, where the items of the work are not accepted as so

completed the Engineer-in-charge may make payment on account of such items at such reduced

rates as he may considers reasonable in the preparations of final or running accounts bills.

EW- 348 PUR-F-006 RFQ-

Bills shall be submitted by the contractor each month on or before the date fixed by the

Engineer-in-Charge for all works executed in the previous month and the Engineer-in-Charge

shall take or cause to be taken the requisite measurement for the purpose or having the same

verified and the claim so far as it is admissible shall be adjusted. If, possible, within ten days

from the presentation of the bills, If the, contractor does not submit the bill within the time

fixed as aforesaid the Engineer-in-Charge may depute a subordinate to measure up the

said work in the presence of the contractor or his duly authorized agent whose counter

signature in the measurement list shall be sufficient warrant and the Engineer-in-Charge may

prepare a bill from such list which shall be binding on the contractor in all respects.

11. Supply of Materials to Contractor:

If the specification of the estimate work provides for the use of any special description of

material to be supplied from the corporations Stores or if it is required that the contractor shall

use certain stores to be provided by the Engineer-in-Charge (such material and stores and the

prices to be charged thereof as hereinafter mentioned being so far as practicable for the

convenience of contractor but not so as in any way to contro1, the meaning or effect of this

contract specified in the schedule or memorandum hereto annexed) the contractor shall be

supplied, with such materials and stores as may be required from time to time be used by him

for the purpose of the contract only and the value of the full of materials and stores so supplied

shall be cut of or deducted from any such item due or thereafter to become due to the contractor

under the contract or otherwise or from the security deposit or the proceeds of sale thereof if the

deposit is held in Government securities the same or a sufficient portion thereof shall be sold

for the purpose. All materials supplied to the contract or shall remain the absolute property of

corporation and shall on account be removed from the site of the work and shall at time be open

to inspection by the Engineer-in-charge. Any such materials unused and in perfectly good

condition at time of completion or determination of the contract shall be returned to the

corporation stores if the Engineer-in-Charge so requires by notice in writing given under his

hand but the contractor shall not be entitled to return any such materials supplied to him as

aforesaid but remaining unused by him or for any wastage in damage thereto.

The contractor shall be responsible for the loss, destruction or deterioration of the material

stores or articles supplied to him by the corporation even if such loss, destruction or

deterioration has occurred under any circumstances whatsoever beyond his control as if the

materials, stores or articles so supplied were his property.

12. Works to be executed in accordance with Specifications, Drawings, Orders etc.:

The contractor shall execute the whole and every part of work in the most substantial and

workmanlike manner and both as regarding materials and in every other respect in strict

accordance with the specifications, the contractor shall also confirm exactly , fully and faithfully

to the designs, drawings and instructions in writing relating to the work signed by the

Engineer-in-Charge and lodge in his office and to which the contractor shall be entitled to have

access for the purpose of inspection at such office or on the site of the work during office hours

and the contractor shall; if he so requires, be entitled at his own expense to make or cause to be

made copies of the specification, and of all such designs, drawings and instruction as aforesaid .