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Tender Value
₹20.0 L
EMD Value
₹50,002
Closing Date
4 Apr 2026, 6:00 pmClosed
Similar tender results from the same govt authority in the past 3 years.
Chief officer, Botad Nagar Palika
Construction Work Of Snanghat Near Gagjibhagat Zupdi, Turkha Road At Botad. (2nd Attempt)
289764
2026/27
Open
Civil - All
Bhavnagar
4 documents required · 4 mandatory
₹900
Chief Officer Botad Nagarpalika
₹50,002
24 Mar 2026
24 Mar 2026
24 Mar 2026
4 Apr 2026
24 Mar 2026
Name of Work : Construction Work Of Snanghat Near Gagjibhagat
Zupdi, Turkha Road At Botad. (2 nd Attempt)
NOTICE INVI TING ON - LINE TENDER
A Details of Tender :
1 Estimated Tender Value Rs.20,00,081=00
2 EMD (2.5% of Tender Rs.50,002=00
Amount In Rs. )
3 Tender fee In Rs. Rs.900=00 (Non refundable)
4 Class of Agency Class ‘ E-1 ’ and above
5 Time Limit of Work 04 (Four) Months
6 Validity of tender 90 Days from Date of opening of the price
B Schedule for - tendering is fixed as under :
1 Last Date & Time of Dt.04/04/2026 up to 18.00 hrs.
2 submission of Submission of pre qualification
Security Deposit, documents in electronic format only
Tender Fee with through online by scanning.
supporting And contractor should have been
documents submitted Only tender fee and E.M.D
Through by speed post / R.P.Ad only in
sealed cover so as to-reach Botad
Nagarpalika on or before Dt.08/04/2026
up to 18.00 hrs.
3 Date of opening of On Date : 09/04/2026 At 12:00 Hrs.
Price Bid ( if possible )
4 Date o f Within 15 days from the issuance of work
commencement of order
5 Security Deposit 5 % of Estimated coast.
- 50% i.e. 2.5% of estimated cost shall be
paid in the form of DD.
- Remaining 50% i.e. 2.5% of Security
Deposit shall be deducted from R.A. Bill
6 Defects liability One year from the actual date of
period completion of work. The amount of
security deposit shall be released after the
expiry of defects liability period
7 Release of security The amount of security deposit shall
deposit be released after the expiry of
defects liability period
8 Release of The performance bond shall become
Performance bond refundable within Thirty(30)days
after the final completion.
9 EPF/PF Account Contractor shall submit EPF/PF Account
information number, certificate.
10 Tenderer shall submit their offer i.e. technical bid as well as price
bid in Electronic format on www.nprocure.com website.
9 Submission of Tender fees & EMD :
Tender Fee and Bid Security i.e. EMD in the form of DD in
favor of "Botad Nagar Palika "from any Nationalized /
Scheduled Bank shall be valid up to 90 Days. DD issued after
the last date of submission of tender will not be considered as
valid or accepted in any case.
Botad nagarpalika will only consider those documents which
are submitted online. Tender fee and E.M.D will be accepted
C General instructions :
1 The tenderers are advised to read carefully the "Instruction for
Tenderer" and "Eligibility Criteria" & the Important note
contained in the tender documents.
2 The fees for on line tender document will not be refunded under
any circumstances .
3 Tenders without valid Tender document,fees,Earnest Money
Deposit (EMD) and which do not fulfill all or any of the
condition or submitted incomplete in any respect will b e rejected.
4 Conditional tender shall not be accepted.
5 This tender notice shall form a part o f tender document.
6 The Internet site address for E-Tender is http://Nagar Palika.
nprocure.com and that of corporate web site is
www.nprocure.com
7 The Nagar Palika reserves the rights to reject any or all tenders
without assigning any reason thereof.
8 Before the deadline for submission of bids, the Employer may
modify the bidding documents by Issuing addenda.
9 After evaluation of Tech. Bid, price bid of only those bidders
would be opened online who are found to be eligible.
10 Further details/clarification if any required will be available from
Chief officer, Botad Nagar Palika Botad Phone No.(02849)
11 Labour license should be submitted within 30 days of work
order. (If applicable )
12 Contractor must submit rate analysis if Rate is too much below.
13 Contractor must submit engineer record at time of immediately
after the acceptation of tender.
14 Contractors have to submit details of works in progress as
mentioned in Anexture-5 at Page no.33 of this tender with stamp
and signature along with online submission.
15 Contractors have to submit Declaration Form (Page no.10 of this
tender) with stamp and signature along with online submission.
PMC Engineer Chief officer
Botad Nagarpalika Botad Nagarpalika
Name of Work : Construction Work Of Snanghat Near Gagjibhagat
Zupdi, Turkha Road At Botad. (2 nd Attempt)
PRE QUALIFICATION CRITERIA
Sr.no Description
1 Valid Registration Certificate of Government Approved Contractor Class ‘E-1’
2 Bank Solvency Certificate current calendar year not less than 20 % of
estimated amount
3 Registration of Firms (if applicable)
4 Partnership Deed (if applicable)
6 GST Registration Certificate
7 Contractor shall submit EPF/PF Account number, certificate
8 I.T. Return Copy Of Last Three Years Only
9 Tender Fee (DD ) in favor of "Botad Nagar Palika ”
10 EMD (DD) in favor of ”Botad Nagar Palika”
11 Turn Over certificate 30 % of Estimated Amount in Average of Last Three
12 Contractor should Have an Experience of Work completion (Form 3A) of
Building Work of government or semi government in last Five year as under
( 1 ) One work of 80% of estimated Amount OR
( 2 ) Two works of 50% of estimated Amount OR
( 3 ) Three works of 40% of estimated Amount
13 List of available tools & machinery
14 List of available technical & non- technical staff
15 Contractors have to submit Declaration Form of this tender with stamp
and signature along with online submission.
16 Contractors have to submit details of works in progress as mentioned in
Annexure -5 of this tender with stamp and signature along with online
In case of contractor currently don’t have any work in progress
contractor should submit this certificate with NIL
In future if Botad nagarpalika will verify the documents and if
they found incorrect/froud ,contractor is responsible for
punishment whichever is decided by Botad nagarpalika
PMC Engineer Chief officer
Botad Nagarpalika Botad Nagarpalika
Name of Work : Construction Work Of Snanghat Near Gagjibhagat
Zupdi, Turkha Road At Botad. (2 nd Attempt)
Important notes
Note :-1 Damage during the work
The agency shall have to take care of that existing Municipality drainage
lines, water supply lines or telephone cables are not damaged during
the execution of work. Any damage during the construction work shall be
repaired by the agency at their own cost.
Note:-2 Third party inspection of the work.
All the works covered under this tender package shall be inspected by a
third party appointed by Botad Nagarpalika. The charges for the inspection
of works by the third party shall have to be borne by the agency whom
the tender is awarded.
Note:-3 Sand use
The sand to be used for double washed black sand.
Note:-4 For the item of Demolition of CC work
Demolition and disposal of unserviceable materials with all lead and lift.
(i) Lime concrete. -C.C. work –616.85/Cum. (including of tender
premium/Discount)
Note:-5 For the item of Filling work
Filling available excavated earth(excluding rock) work –135.56/Cum.
(including of tender premium/Discount)
Note:-6 Self Loading Mixture
Concrete Mix(P.C.C. & C.C)must be made in Self Loading Mixture (SLM)Only
Note:-7 Material Test result
The process of bill payment will be start after submitting material testing /
C.C.Cube testing result. And The charges for Material Testing / C.C. Cube
Testing shall have to be borne by the agency whom the tender is awarded.
Note:-8 Vendor List for Cement (Opc 53 Grade)
1. J.K.Laxmi 4. Hathi Cement
2. Ultratech Cement 5. Shree Cement
3. Ambuja Cement 6. Tata Cement
7. Kamal Cement 8. Siddhi Cement
PMC Engineer Chief officer
Botad Nagarpalika Botad Nagarpalika
Name of Work : Construction Work Of Snanghat Near Gagjibhagat
Zupdi, Turkha Road At Botad. (2 nd Attempt)
1-NOTICE INVITING TENDERS
1. Tender are invited on behalf Botad NagarPalika. The work is estimated
to cost of Rs.20,00,081.00 This estimate however, is given as a rough
2. The work is required to be completed within 04 (Four) months as per
The terms of the contract conditions.
3. The contractors whose names are borne of the approved list of contractors
of Gujarat State R &B Dept. / W.R.D. in ‘ E-1 ’ Class & above will be
permitted to tender. Not more than one tender shall be submitted by a
contractor or by a firm of contractors. No two or more concerns in which
an individual is interested as a proprietor and/ or a partner shall tender
for the execution of the same work. If they do so, all such tenders shall
be liable to be rejected.
4. Bid Document can be downloaded & submitted in Electronic Format on
online website : www.nprocure.com (As per Mention page no.1)
5. Copies of other drawings and documents pertaining to tender and signed
for the purpose of identification by the Accepting officer or his
accredited representative will be open for inspection by tenderers at the
following offices during working hours.
(a) Chief Officer , Botad Nagar Palika,.Botad.
6. Tenderers are advised to visit the site sufficiently in advance of the date
fixed for submission of the tender. A tenderer shall be deemed to have full
knowledge of all the relevant documents samples, site etc; whether he
inspects them or not.
7. Submission of a tender by tenderer implies that he has read this
notice and all other contract documents and has made himself aware of
the scope and specification of the work to be done and of conditions and
rates at which stores, tool and plant etc.will be issued to him, by Botad
Nagar Palika and local conditions and other factors bearing on the
execution of the works.
8. The bidder should quote his bid premium or rebate at the end of
Schedule-B. If he do not wish to quote premium or rebate, he should
indicate “at par” in the blank space preceding “% above / below” in
Schedule-B. Thereafter he should work out and indicate the offered bid
amount both in words in figures in Schedule-B.
9. All rates shall be quoted on E-Tendering System.
10. The tender for the works shall not be witnessed by a contractor or
contractors who himself / themselves has/ have tendered or who may
and has/have tendered for the same works. Failure to observe this
condition shall render the tender of the contractor tendering, as well as
of those witnessing the tender, liable to rejection.
11. The offered bid will be opened (As per Mention page no.1)in the
presence of bidders who may choose to remain present in the office of
the Bid opening Authority Specified in Bid documents.
12. A Tenderer shall submit the tender which satisfies each and every
condition laid down in this notice and tender documents, failing which the
tender will be liable to be rejected.
13. Botad Nagar Palika does not bind itself to accept the lowest or any tender
or to give any reasons for the decision.
14. This notice of tender shall form part of the contract documents
Botad Nagar Palika
PERCENTAGE RATE TENDER AND CONTRACT FOR WORKS
1. Competency of Tenderer – No contract will be awarded except to responsible
bidders capable of performing the class of works contemplated. Before the award
of the contract, any bidder may be required to show that he has the necessary
facilities, experience, ability and financial resources to perform the work in
satisfactory manner within the time stipulated. Contractor may be required to
furnish the department with the statement as to their experience and their
financial status.
2. Tenderer will be deemed to have inspected the site and to have satisfied as to the
nature of all works, all existing roads, water-way and other means of
communication and access to and from the site and work and the building that
may be required for temporary purpose in connection with the construction,
completion and maintenance of the works and must make his own enquiries as to
work, yard sites and depot, and dumps and as to acquisition of such additional
sites and areas as may be necessary for temporary purpose for construction,
completing and maintaining the works.
2.1 (i) The Bids shall be offered in Electronic format only on online website
www.nprocure. com till the date and time shown on (As per Mention
(ii) Payment of Tender Fee and Earnest Money Deposit Demand Draft for EMD
and Tender fee respectively shall be submitted in electronic format
through online (by scanning) while uploading the bid. This submission shall
mean that EMD & tender fee are received for purpose of opening the bid.
Accordingly offer of those shall be opened whose EMD & tender fees is
received electronically. However for the purpose of realization of D.D.
bidder shall send the D.D. in original through RPAD so as to reach to Chief
Officer Botad Nagar Palika, Botad within mentioned dates from the last
date of uploading.
The tenderer must understand clearly that the rates quoted are for
completed works and include all costs due to labour, scaffolding plant,
supervision, service works, power, royalties and octroi, GST, etc. , and to include
all extras to cover the cost of night work if and when required and no claim for
additional payment beyond the price/rates quoted will be entertained and the
tenderer will not be entitled subsequently
Contractors to please read this Carefully :
(A) The percentage in Schedule ‘B’ must be given in figures. Amount thus
worked out must also be entered in column must be struck out by the
(B) If the tender is taken in favour of the company, a power of attorney in
favour of the person who may have signed the tender for the company
must accompany the tender.
(C) Solvency certificate of a Bank or a Revenue officer of an amount up to 20%
of the tendered cost plus the amount of works on hand still to be
executed will have to be produced by the contractor.
4. The Contractor shall have to furnish PAN and intimate I.T.ward under which he is
5. Copies of certificate as regards previous experience, if any, must accompany the
6. Declaration showing all works on hand with the Contractor and the value of works
that remains to be executed in each case must accompany the tender.
7. In addition to the above, the tender will also be liable to be rejected outright it.
(i) The bidder proposes any alteration in the work specified or in the time
allowed for carrying out the work or any condition or correction made in
any code or mode of Schedule-B or Specifications.
Name of Work : Construction Work Of Snanghat Near Gagjibhagat
Zupdi, Turkha Road At Botad. (2 nd Attempt)
3- DECLARATION FORM
(i) I/We hereby declare that I/We have visited the site and fully
acquainted myself/ourselves with the local situations
regarding materials, labour and other factors pertaining to the
work before submitting this tender.
(ii) I /We hereby declare that I/We have carefully studied detail of
nivida, the conditions of contract, specifications and other
documents of this work and agree for execute the same
(iii) I /We hereby declare that due to Covid-19 or any other Natural
Calamities I/We agree to obey all instructions from Central / State
Government and Botad Nagarpalika for related to this work.
(iv) I /We hereby declare that In future if Botad nagarpalika will verify
the documents and if they found incorrect/froude I/We
responsible for punishment whichever is decided by Botad
(v) I /We hereby declare that I have read all the important notes in
the tender Which I have aware.
Signature of the Contractor
- 10 - Snanghat
4 - GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS
1. All works proposed to be executed by the contractor shall be notified in a
form of invitation to tender pasted on a board hung up in the office of the
Chief Officer Botad Nagar Palika and signed by the Chief Officer Botad Nagar
This form will state work to be carried out as well as the date of submitting and
opening tenders and the time allowed for carrying out the work, also the amount
of earnest money to be deposited with the tender and the amount of the security
deposit to be paid by the successful tenderer and percentage, if any, to be
deducted from bill. It will also state whether a refund of quarry fees, royalties,
octroi dues and ground rents will be granted. Copies of the specifications,
designs and drawing and estimated rates, and any other documents, required in
connection with work which shall be signed by the Chief Officer Botad Nagar
Palika for the purpose of identification shall also be open for inspection by
Contractor at the office of the Chief Officer Botad Nagar Palika during office
Where the works are proposed to be executed according to the specifications
recommended by a contractor and approved by a competent authority on behalf
of the Botad Nagar Palika, such specifications with designs and drawing shall
form part of the accepted tender.
2. The Bidder or the person authorized to sign digitally on behalf of the bidder shall
sign the bid document. The copy of legal status of bidder(Partnership Deed or
Articles of Association of the company)alongwith other documents to be
dispatched physically.
3. Under no circumstances shall any Contractor be entitled to claim enhanced rate
for any items in this contract.
4. Every contract shall, unless exempted in writing by the Chief Officer Botad
Nagar Palika concerned, produce along with this tender a solvency certificate of
his financial ability from the Collector of the District within which he resides or
a Banker’s certificate. If he fails to produce such a certificate his tender will not
5. The measurements of work will be taken according to the usual method in use in
the Public Works Department and no proposals to adopt alternative methods will
be accepted. The Chief Officer Botad Nagar Palika’s decision as to what is the
usual method in use in the Nagarpalika Works Department will be final.
6. The Insurance Company’s bond will not be accepted against the security deposit.
6.A In event of any error or discrepancy in write up of tender documents the
contractor will not take any undue advantage of such error or discrepancy and
The Chief Officer Botad Nagar Palika shall have powers to interpret and
decide correct meaning of contradictory erroneous writing.
7. The contractor will have to construct a shed for storing controlled and valuable
materials issued to him under schedule ‘A’ of the agreement at work-site aving
double locking arrangement. The materials will then be taken for use in the
presence of the Department person. No materials will be allowed to be
removed from the site of work.
8. Controlled materials (Essentiality Certificate)
(ii) The contractor shall submit to the Chief Officer on close of every calendar month
the monthly returns in the prescribed forms as to the receipts and actual use of the
controlled materials during the month.
(iii) The contractor shall permit The Chief Officer Botad NagarPalika or his
representative to inspect the stock of the controlled materials stored by him at any
time whenever the Chief Officer or his representative so desire (s).
9. The tender for the work shall remain open for a period of 90 days counted
from the last date of on line submission of bid.
- 11 - Snanghat
5- TERMS & CONDITIONS OF CONTRACT
CLAUSE 1 : Security deposit :-
The contractor shall have to Security deposit of 2.5% of estimated amount within
the period of ten days from the date of receipt of acceptation. If the Security deposit is not
paid within the specified time, work order shall not be issued till the issue about delay is
finally decided by the competent authority.
CLAUSE 2 : Liquidated damages for delay :-
(i ) If the Contractor fails to complete the work under contract by the stipulated date, he
shall pay liquidated damages of at the rate of 0.1* percentage of the contract value
per day from the date of delaying the said work up to the date of completion and
handing over to the Botad Nagar Palika.
(ii ) However also if the contractor fails to complete any part of the work as designed in
Schedule (c) by the time indicated against such part, he shall pay Liquidated
damages per day from the date of delaying the said part of the work up to the date
of completion of the said designated part at the rates shown in the said schedule of
the contract value of such part for such failure till the said designated part is
*AS corrected vide B & C D GR No. TNC–1091– 1B – 10 / (11) – C, dated 29-6-92.
(iii) The aggregate maximum of liquidated damages payable under clause No.2 shall not
exceed 0.10 Percentage of contract value per day and shall be subject to the
maximum amount of ten percentage of the estimated amount put to tender.
(iv) Delays requiring payment of ten percentage liquidated damages of the amount put
to tender for performance shall be sufficient causes for termination of contract and
for forfeiture of security deposit including amount of performance bond in respect
of works estimated to cost more than Rs.15 lacs, for. Performance and registration
of the contractor shall also be kept in abeyance for three years from the date as
fixed in all cases. (See Schedule (C) on Page No 48)
CLAUSE 3 : Default by Contractor :
If the Contractor shall neglect or fail to proceed with the work with due diligence or
if he violates any of the provision of the Contract, the The Chief Officer Botad Nagar
Palika shall give the Contractor a notice, identifying deficiencies in performance and
demanding corrective action. Such notice shall clearly state that it is given under the
provision of this clause. After service of such notice, the contractor shall not remove any
plant, equipment and material from the site. The Botad Nagar Palika shall have a lien on all
such plant, equipment and material from the date of such notice till the said deficiencies
have been corrected as mentioned in the said notice.
If the contractor fails to take satisfactory corrective action within ten days after receipt of
such notice, the Engineer-in-charge on behalf of Botad Nagar Palika shall terminate the
contract in whole. In case the entire contract is terminated, the amount of security deposit
and performance bond if any together with the value of the work done but not paid for,
shall stand forfeited to the Botad Nagar Palika. The plants, equipment and materials, held
under this clause shall then be at the disposal of the Botad Nagar Palika to recover the
amount equivalent to the liquidated damages and registration of the contractor shall be kept
in abeyance for three years from the date as fixed in all such cases.
The Chief Officer Botad Nagar Palika if necessary shall direct that a part or the whole of
such plant, equipment and material be removed from the site within a stipulated period. If
the Contractor fails to do so, the Engineer-in-Charge shall cause them or any part of them
to be sold holding the net proceeds of such sale to the credit of the Contractor. After
settlement of accounts, the lien by the Botad Nagar Palika of the contractor’s remaining
plant equipment and balances of materials shall be released. Termination of the contract in
whole shall be an adequate authority for the Engineer-in-charge to demand discharge of the
obligations from the guarantors of the security for the performance.
- 12 - Snanghat
If the progress of any particular portion of the work under Contract is
unsatisfactory, The Chief Officer Botad Nagar Palika shall, notwithstanding that the
general progress of the work is satisfactory, in accordance with Clause 2 be entitled to take
necessary action under Clause 3 after giving the Contractor ten day’s notice in writing and
the contractor shall have no claim whatsoever for any compensation for any loss caused to
him due to such action.
(Clause 1,2,3 and 4 are substituted vide GR NO. TNC –1091/IB-10/(11)-C , dated 15-
10-91 & modified by GR dated 29-10-91 & G.R.No. TNC-1088/IB/18/(13)-C dated 31-
CLAUSE 5: Extension of time :
If the contractor shall desire an extension of the time for completion of the work on
the ground of his having been unavoidably hindered in its execution or any other ground he
shall apply in writing to the Engineer-in-charge before the expiration of the period
stipulated in the tender or before the expiration of 30 days from the date on which he was
hindered whichever is earlier and the Engineer-in-charge may, if in his opinion, believe
that there are reasonable grounds for granting an extension, grant such extension as he
thinks necessary or proper. The decision of the The Chief Officer Botad Nagar Palika in
this matter shall be final
As soon as the work is completed the contractor shall give a notice of such
completion to the Engineer-in-charge and on receipt of such notice the Engineer-in-charge
shall inspect the work and if he is satisfied that the work is completed in all respect then :-
(i) For all works costing upto Rs.50 lacs (amount put to tender) the final
measurements shall be recorded within 45 days from the date of physical
completion of the work and the final bill shall be prepared within 45 days from
the date of recording final measurement. The completion certificate shall be
issued within one month from the date of final measurement subject to the
contractor fulfilling his obligation as provided in the contract and subject to the
work being complete in all respects.
(ii) In respect of works costing more than Rs.50 lacs (amount put on tender), the
final measurements shall be recorded within 75 days from the date of physical
completion of the work and the final bill shall be prepared within 75 days from
the date of recording final measurements subject to the contractor fulfilling his
obligations as provided in the contract and subject to the work being complete
in all respects.
When separate period of completion have been specified for items or groups of items, the
Engineer-in-charge shall issue separate completion certificate for such items or groups of
No certificate of completion shall be issued nor shall the work be considered to be
complete till the contractor shall have removed from the premises, on which the work has
been executed, all scaffolding, sheds and surplus materials, except such as are required for
rectification of defects; rubbish and all huts and sanitary arrangements required for his
workmen on the site in connection with the execution of the work, as shall have been
erected by the contractor for the workmen and cleared all dirt from all parts of building(s)
in, upon or around which the work has been executed or of which he may have possession
for the purpose of the execution thereof and cleared floors, gutters and drains, cased doors
and sashes, oiled locks and fastenings labeled keys clearly and handed them over to the
Engineer-in-charge or his representative and made the whole premises fit for immediate
occupation or use to the satisfaction of the Engineer-in-charge . if the contractor shall fail
to comply with any of the requirements of these conditions as aforesaid, on or before the
date of completion of the works, the Engineer-in-charge may , at the expenses of the
contractor, fulfill such requirements and dispose of the scaffolding, or surplus materials and
rubbish etc. as he thinks fit and the contractor shall have no claim in respect of any such
scaffolding or surplus materials except for any sum actually released by the sale thereof
- 13 - Snanghat
less the Cost of fulfilling the requirements and any other amount that may be due from the
contractor. If the expenses of fulfilling such requirements is more than the amount realized
such disposal as aforesaid the contractor shall forthwith, on demand, pay such excess. The
Engineer-in-charge shall also have the rights to adjust the amount of excess against any
amounts that may be payable to the contractor.
No payment shall be made for any work, estimated to cost less than rupees one
thousand till after the whole of the said work shall have been completed and a certificate of
completion given. But in the case of works estimated to cost more than rupees one
thousand, the contractor shall on submitting a monthly bill therefore, be entitled to receive
payment proportionate to the part of the work then approved and passed by the Engineer-
in-charge, whose certificate of such approval and passing of the sum so payable shall be
final and conclusive against the contractor., All such intermediate payments shall be
regarded as payments by way of advance against the final payments only and not as
payments for work actually done and completed and shall not preclude the Engineer-in-
charge from requiring bad, unsound, imperfect or unskilled work to be removed and taken
away and reconstructed or re-erected, nor shall any such payment be considered as an
admission of the due performance of the contractor or any part therefore in any respect or
the accruing of any claims, nor shall it conclude, determine, or affect in any way the power
of the Engineer-in-charge as to the final settlement and adjustment of the accounts or
otherwise or in any other way vary or effect the contract. The final bill shall be submitted
by the contractor within one month of the completion of the work, otherwise the Engineer-
in-charges certificate of the measurements and of the total amount payable for the work
in-charges certificate of the measurements and of the total amount payable for the work
shall be final and binding on all parties.
The rates for items of works shall be valid only when the items concerned is
accepted as having been competed fully in accordance with the sanctioned specifications.
In cases where the items of work are accepted as not so completed, the Engineer-in-charge
may make payment on account of such items at such reduced rates as he may consider
reasonable in preparation of final or on account bill.
CLAUSE 9: Bills to be submitted monthly:
A bill shall be submitted by the contractor each month on or before the date fixed
by the Engineer-in-charge for all works executed in the previous month and Engineer-in-
charge shall take or cause to be taken the requisite measurements for the purpose of having
the same verified and the claim, so far as it is admissible, shall be adjusted, if possible,
within ten days from the presentation of the bill. If the contractor does not submit the bill
within the time fixed as aforesaid, the Engineer-in-charge may depute a subordinate to
measure up the said work in the presence of the contractor or his duly authorized agent
whose countersignature to the measurement list shall be sufficient warrant and the
Engineer-in-charge may prepare a bill from such list which shall be binding on the
contractor in all respects.
The contractor shall submit all the bills on the printed forms to be had on
application at the office of the Engineer-in-charge. The charges to be made in the bills shall
always be entered at the rates specified in the agreement or at the partly reduced rates
subject to the approval by the Engineer-in-charge in the case of items not
completed/executed as per agreements or in the case of any extra work ordered in
pursuance of these conditions and not mentioned or provided for in the tender, at the rate
here in after provided for such work .
(1) The contractor shall execute the whole and every part of the work in the most
substantial and workman-like manner and both as regards materials and in other
respects in strict accordance with specifications.
The contractor shall also confirm exactly, fully and faithfully to the design,
drawings and instructions in writing for the work signed by the Engineer-in-charge.
The design and the drawings shall be lodged in the office of the site Engineer-in-
- 14 - Snanghat
charge to which the contractor shall be entitled to have access for the purpose of
inspection at such office during office hours. Where the instructions referred to
above are not contained in separate letters addressed to the contractor the same shall
be recorded in the work-order book, which shall be maintained and kept on the site
of the work. The contractor shall be required to sign such entire in the work-order
book in token of having noted the instructions. However, if the contractor fails to
sign the work-order book for any reason whatsoever, the entry of the instructions in
the work-order book shall be deemed to be the due notice to him of the said
instructions. The work-order book shall be open for inspections to the contractor on
the site of the work during office hours.
(2) The contractor will be entitled to receive one copy of the accepted tender along with
the work order free of cost and will also be entitled to receive three sets of contract
and working drawings according to the progress of work as and when needed, free
(3) The several documents forming the contract are essential parts of the contract and
requirement occurring in one is binding as through occurring in all. They are
intended to be mutually explanatory and complimentary and to describe and
provide for a complete work.
In the event of any discrepancy in the several documents forming the contract or in
any one document, the following order of precedence should apply.
(a) Dimension and quantities :
(i) Drawings (ii) Schedule-B of the Tender form (iii) specification.
On drawings, figures dimensions, unless obviously incorrect, will be followed in
preference to scaled dimensions.
(b) Description : (i) Schedule-B of the Tender form :- (ii) Drawings (iii) Specifications.
In the case of effective description or ambiguity , the Engineer-in-charge is entitled
to issue further instructions directing in what manner the work is to be carried out.
The contractor cannot take any advantage of any apparent error or omission in
drawings or specifications and the Engineer-in-charge shall be entitled to make
corrections and interpretations as necessary to fulfill the plans and specifications.
The Engineer-in-charge shall have power to make any alterations in or addition to
the original specifications, drawings, designs and instructions that may appear to him to be
necessary or advisable during the progress of the work and the contractor shall be bound to
carry out the work in accordance with any instructions in this connection which may be
given to him in writing signed by the Engineer-in-charge and such alternation shall not
invalidate the contract and additional work which the contractor may be directed to do in
the manner above specified as part of the work shall be carried out by the contractor on the
same conditions in all respects on which he agreed to do the main work and at the same
rate as out by the contractor on the same conditions in all respects on which he agreed to do
the main work and at the same rate as are specified in the tender for the main work.
13.1 Except that when the quantity of any item exceeds the quantity as in the tender by
more than 30% the contractor will be paid for the quantity in excess of 30% at the rate
entered in the S.O.R. of the year during which the excess in quantity is first executed and
for the materials consumed in excess quantity the rate for the materials to be charged would
be the basic rate taken into account for fixing the rate for the S.O.R. above instead of the
rate stipulated in schedule – A.
13.2. If the additional or altered work includes any class of work for which no rate is
specified in this contract , then such class of work shall be carried out.
(i) At the rate derived from the item within the contract which is comparable to the one
involving additional or altered class of work, where there are more than one comparable
items , the item of the contract which is nearest in comparison with regard to class or
classes of the work involved shall be selected and the decision of the Superintending
Engineer as to the nearest comparable item shall be final and binding on the contractor.
- 15 - Snanghat
(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall be
carried out at the rate entered in the Schedule of Rates of the Division for the year in which
the tender was received, increased or decreased by the percentage by which the tender
amount is more or less as compared to the amount arrived at the rates in the “Schedule of
Rates” of the Division in the year in which the tender was received. If the Schedule of rates
of the Division does not contain all the items the percentage increase or decrease of the
tender shall be calculated considering such items which were included in the “Schedule of
Rates “ of the Division for the year and for materials consumed on such item the rate to be
charged would be the basic rate taken into account for fixing the rate in S.O.R. referred to
above instead of the rate. Stipulated in Schrdule “A”
(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall
be carried out at the rate decided by the competent authorities on the basis of detailed rate
analysis after hearing the contractor before a Committee of two Superintending Engineers
stationed at the same place or the nearest place.
13.3 If the additional or altered work, for which no rate is entered in the “Schedule of
Rates” of the Division is ordered to be carried out before the rate is agreed upon, then the
contractor shall within seven days of the date of receipt by him of the order to carry out the
work, inform the Engineer-in-charge of the rate, which it is his intention to charge for such
class of work and if the Engineer in charge does not agree to this rates, he shall by notice in
writing be at liberty to cancel his order to carry out such class of work and arrange to carry
it out in such manner as he may consider it advisable, provided always that if the contractor
shall commence work or incur any expenditure in regard thereof before the rates shall have
been determined as lastly herein before mentioned, then in such cases he shall only be
entitled to be paid in respect of the work carried out or expenditure incurred by him prior to
the date of the determination of the rate as aforesaid according to such rate or rates as shall
be fixed by the Engineer-in-charge. In the event of the dispute, the decision of the
Superintending Engineer of the Circle shall be final.
Where, however, the work is to be executed according to be the designs, drawings and
specification recommended by the contractor and accepted by the competent authority, the
alternation above referred to shall be within the scope of such designs, drawing and
specifications appended to the tender.
The time limit for the completion of the work shall be extended in the proportion that the
increase in the cost occasioned by shall be final and conclusive.
13.4 For excess in item of well sinking the rates for sinking in depth beyond the
designed depth shall be as per the rate quoted by the contractor in the statement of
variation, if no rates of variation in sinking are quoted the rate payable shall be the tender
rate for sinking at designed level increased by the difference of schedule of rate for sinking
at designed depth and sinking at final depth.
No claim for any payment of compensation for change or restriction of work :
If at any time after the execution of the contract documents the Engineer-in-charge shall for
any reason whatsoever, require the whole or part of the work, as specified in the tender, be
stopped for any period or shall not require the whole or part of the work to be carried out at
all or to be carried out by the contractor, he shall give notice in writing, stating the fact to
the Contractor who shall thereupon suspend or stop the work totally or partially, as the case
may be. In any such case , except as provided hereunder, the Contractor shall have no
claim to any payment or compensation whatsoever except as provided hereunder on
account of any profit or advantage which he might have derived from the execution of the
work in full but which he did not so derive in consequence of the full amount of the work
not having been carried out, or on account of any loss that he may be put to on account of
materials purchased or agreed to be purchased or for unemployment of labour required by
him. He shall not have also any claim for compensation by reason of any alteration having
been made in the original specifications, drawings, designs and instructions which may
involve any curtailment of the work as originally contemplated.
(1) However, the contractor will be entitled for compensation for loss, if any on the
date of notice, for the purchased materials or for the contract executed for the
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material to be purchased for such work. Such compensation will be paid only for
actual loss for materials, if such materials so purchased or agreed to purchase is of
required quantity/quality and was purchased/ contracted to be purchased only for
the same work. But no compensation shall be granted to contractor on material for
which advance has been given to contractor by Botad Nagar Palika. The amount of
loss for such claim will be decided by in charge Engineer-in-charge.
(2) The contractor also will be entitled for compensation of unemployed labourers for
days from the date of notice provided that in that opinion of Engineer-in-charge
such labourers working for 7 days prior to the notice and would not be in a position
to get employment elsewhere within 7 days from the date of such notice . The
contractor should try to employ such unemployed labourers at other places from the
date of such notice.
In case the Contractor does not agree with the decision of Chief Officer regarding
the amount of compensation or loss; it will be open for the contractor to appeal to
Superintending Engineer-in –charge within one month from the date of knowledge
of such decision. In such case the decision of Superintending Engineer will be final
and binding to the Contractor.
The Contractor shall not be entitled for loss of any expected profit of such work.
(Vide G.R. NO. SSR/1090/IB/247(2) /C ,dated 28-6-1993 as amended by GR of even
number dated 11-2-1999)
CLAUSE 15 : Action & compensation in case of bad work :
If at any time before the expire of Defects Liability period as detailed in Clause 17-
A. It shall appear to the Engineer-in-charge or his sub-ordinate in charge of the work
that/any work has been executed unsound, imperfect or unskilled workmanship or with
materials of inferior quality or that any materials or articles provided by him for the
execution of the work are unsound , or of a quality inferior to that contracted for or are
otherwise not in accordance with the contract, it shall be lawful for the Engineer-in-charge
to intimate this fact in writing to the contractor and then notwithstanding the fact that the
work, materials or articles complained for may have been passed, certified and paid for the
contractor shall be bound forthwith to rectify, or remove and reconstruct the work so
specified in whole or in part as the case may require, or if so required, shall remove the
materials or articles so specified in whole or in part and provide other proper and suitable
materials or articles at his own charge and cost, and in the event of his failing to do so
within a period to be specified by the Engineer-in-charge in the written intimation
aforesaid, the contractor shall be liable to pay compensation at the rate of one percent on
the amount of the estimate of the rectification for every day not exceeding ten days during
which the failure so continues and in the event of any such failure as aforesaid continuing
beyond ten days, the Engineer-in-Charge may rectify or remove, and re-execute the work
or remove and replace the materials complained of as the case may be at the risk and
expense in all respects of the contractor. Should the Engineer-in-charge consider that any
such inferior work or materials as described above may be accepted or made use of, it shall
be within his discretion to accept the same at such reduced rates as he may fix therefore.
However, the contractor shall be responsible for normal maintenance of the work till the
final bill for the work is prepared by the departmental Officer.
Clause 15 A : Defect liability period :
The contractor shall be responsible to make good and remedy at his own expenses
any defect which may develop or may be noticed before the period mentioned hereunder
from the certified date of completion. The Engineer-in-charge shall give the contractor a
notice in writing about the defects and the contractor shall make good the same within
days of receipt of the notice. In the case of failure on the part of the contractor, the
Engineer-in –charge may rectify or remove or re-execute the work at the risk & cost of the
contractor. The Engineer-in-charge shall be entitled to appropriate the whole or any part of
the amount of security deposit towards the expenses, if any,incurred by him in rectification,
removal or re-execution
- 17 - Snanghat
CLAUSE 16: Work to be open to inspections – Contractor or responsible agent to be
All Works under or in course of execution or executed in pursuance of the contract shall, at
all times be open to the inspection and supervision of the Engineer-in-charge and his
subordinates and the Contractor shall, at all times during the usual working hours, and all
other times for which reasonable notice of the intimation of the Engineer-in-charge or his
subordinate to visit the works shall have been given to the contractor, either himself be
present to receive orders and instructions or have a responsible agent duly accredited in
writing present for that purpose. Orders given to the contractor’s duly authorized agent
shall be considered to have the same force and effect as if they had been given to the
Contractor himself.
(i) G.R.B. & CD NO. RGN-6090-UO 24 (42)-C, dated 26-11-90.
Employment of a qualified site Engineer by the Contractor. The Contractor shall.
Employ full-time technically qualified staff during the execution of this work as under :-
1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work
to be executed is more than Rs.50 lakhs.
2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed
is more than Rs.15 lakhs but less than Rs.50 lakhs.
3. Minimum two Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs
but more than Rs.5 lakhs.
4. Minimum one Diploma Civil Engineers for the work when the cost of work to be
executed is less than Rs. 5 lakhs. The Engineer so employed for the Botad Nagar Palika
work must have sufficient experience to handle the work independently. Such an Engineer
shall have to stay at the site of work and he shall not be entrusted with other duty except
In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,
Employment of separate Engineer will not be necessary provided that the Engineer partner
himself attends the execution of the work on the site.
CLAUSE 18 : Notice to be given before work is covered up :
The contractor shall give not less than five day’s notice in writing to the Engineer-in-
charge or his subordinate in charge of the work before covering up or otherwise placing
beyond the reach of measurement any work in order that the same may be measured and
correct dimensions there of taken before the same is so covered up or placed beyond the
reach of measurement and if any work shall be covered up or placed beyond the reach of
measurement without such notice having and if any work shall be covered up or placed
beyond the reach of measurement without such notice having been given or consent
obtained , the same shall be uncovered at the contractor’s expenses and in default thereof
no payment or allowance shall be made for such work or for the materials with which the
same was executed.
If the contractor or his workmen, or servants shall break , deface, injure or destroy any part
of the building or the work in a question in/on which they may be working or any building
, road, fence, enclosure or grassland or cultivated ground contiguous to the premises on
which the works or any part thereof is being executed or if any damage shall be done to the
work from any causes whatever before damage occurred/caused due to normal flood or
rain or if any imperfections become apparent in it within three months from the grant of a
certificate of completion, final or otherwise by the Engineer-in-charge , the contractor
shall make good the same at own expenses or in default, the Engineer-in-charge may cause
the same to be made good by other contractor, and deduct the expenses (of which the
certificate of the Engineer-in-charge shall be final ) from any sums that may thereafter
become due to the contractor or from his security deposit or the proceeds of sale thereof or
a sufficient portion thereof.
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Neither party shall be liable to the other for any loss or damage occasioned by or arising
out of God, such as Unprecedented flood, Volcanic eruption, earthquake or other
convulsion of nature and other acts such as but not restricted to general strike, invasion, the
acts of foreign countries, hostilities, or war like operations before or after declaration of
war, rebellion, military or Usurped power which prevent performance of the contract and
which could not have been foreseen or avoided by a prudent person.
Note : “Unprecedented flood” means the flood crossing the High Flood Level of the past
……... Year(s) which is on the available record.
(Modified Vide R& B D.G.R. No/ TNC – 1096 – IB –143 – (16) – C dated 11-1-
CLAUSE 20: Contractor to supply plant, ladders, scaffolding etc. and is liable for damage
arising from non-provision of lights, fencing etc. :
The contractor shall supply at his own cost all materials (except such special materials if
any, as may, in accordance with the contract to be supplied from the Public Works
Department Stores), plant, tools, appliances, implements, ladders, cordage, tackle,
scaffolding, and any temporary works which may be required for the proper execution of
the work whether in the original, altered or substituted form and whether included in the
specifications, or other documents forming part of the contract or referred to in these
conditions or not and which may be necessary for the purpose of satisfying or complying
with requirements of the Engineer-in-charge as to any matter or to which under these
conditions he is entitled to be satisfied or which he is entitled to require together with
carriage therefore to and from the work. The contractor shall also supply without charge
the requisite number of persons with the means and materials necessary for the purpose of
settings out works and counting , weighing and assisting in the measurement or
examination at any time and from time to time, of the work or the materials, failing this, the
same may be provided by the Engineer-in-charge at the expenses of the Contractor and the
expenses may be deducted from any money due to the Contractor under the contract or
from his security deposit, or proceeds of sale thereof or of a sufficient portion thereof. The
contractor shall provide all necessary fencing and lights required to protect the public from
accident and shall also be bound to bear expenses of defense of every suit, action or other
legal proceeding, at law that may be brought by any person for injury sustained. Owing to
neglect of the above precautions and to pay any damages and costs which may be awarded
in any such suit, action or proceedings to any such person , or which may, with the consent
of the Contractor, be paid in compromising any claim by any such person.
The Contractor shall provide suitable scaffolds and working platforms, gangways and
stairways, and shall comply with the following regulation in connection therewith.
(a) Suitable scaffolds shall be provided for workmen for all works that cannot be safely
done from a ladder or by other means.
(b) A scaffold shall not be constructed, taken down or substantially altered except
(i) Under the supervision of a competent and responsible person.
(ii) appointed by contractor and by competent workers possessing adequate experience
in this kind of work.
(c) All scaffolds and appliances connected therewith and all ladders shall
(g) be of sound material
(ii) be of adequate strength having regard to the loads and strains to which they will be
(iii) be maintained in proper condition
(d) Scaffolds shall be so constructed that no part thereof can be displaced in
consequence of normal use.
(e) Scaffolds shall not be overloaded and so far as practicable the load shall be evenly
- 19 - Snanghat
(f) Before installing the lifting gear on scaffolds, special precaution shall be taken to
ensure the strength and stability of the scaffolds.
(g) Scaffolds shall be periodically inspected by a competent person .
(h) Before allowing a scaffold to be used by his workmen, the Contractor shall,
whether the scaffold has been erected by his workmen or not, take steps to ensure
that it complies fully with the regulation herein specified.
(i) Working platforms, gangways shall –
(i) be so constructed that no part thereof can dag unduly or unequally.
(ii) be so constructed and maintained having regard to the prevailing conditions as to
reduce as far as practicable risks of persons tripling or slipping and
(iii) be kept free from any unnecessary obstruction.
(j) In the case of working plate forms, gangways working places and stairway at a
height exceeding ………………………………….(to be specified)
(i ) every working platform and every gangway shall be closely boarded unless other
adequate measures are taken to ensure safety.
(ii) every working platform and every gangway shall have adequate width, and
(iii) every working platform, gangway, working place and stairway shall be suitably
(k) Every opening in the floor of a building or in a working platform shall, except for
the time and to the extent required to allow the access of person or the transport or
shifting of materials be provided with suitable means to prevent the fall of persons
(l) When persons are employed on a roof where there is danger of falling from a height
exceeding (4.25 mt) 14 ‘ (to be specified) meters suitable precaution shall be taken
to prevent the fall of persons or material.
(m) Suitable precautions shall be taken to prevent persons being struck by articles
which might fall from scaffold or other working place.
(n) Safe means of access shall be provided to all working platforms and other working
CLAUSE 20 B : The contractor shall comply with the following regulations as regards the
hoisting appliances to be used by him
(a) Hoisting machines and tackle including their attachments, anchorages and supports
(i) be of good mechanical construction, sound material and adequate strength and free
from patent defect, and
(ii) be kept in good repair and in working order
(b) Every rope used in hoisting or lowering materials or as a means of suspension shall
be of suitable quality and adequate strength and free from patent defect.
(c) Hoisting machines and tackles shall be examined and adequately tested after
erection on the site and before use and be re-examined in position at intervals to be
prescribed by Engineer-in-charge.
(d) Every chain, ring, hook, shackle, swivel and pulley block used in hoisting or
lowering materials or as a means of suspension shall be periodically examined.
(e) Every crane driver or hoisting – appliance operator shall be properly qualified.
(f) No person who is below age of 15 years shall be in control of any hoisting machine,
including any scaffolds, nor shall give signals to the operator.
(g) In the case of every hoisting machine and of every chain, ring hook, shackle, swivel
and pulley block used in hoisting or lowering or as a means of suspension the safe
working load shall be ascertained by adequate means.
(h) Every hoisting machine and all gears referred to in preceding regulation shall be
plainly marked with the safe working load.
(i) In the case of hosting machine having a variable safe working load, each safe
working load and conditions under which it is applicable shall be clearly indicated.
( j ) No part of any hoisting machine or gear referred to in regulation ‘g’ above shall be
loaded beyond the safe working load except for the purpose of testing.
- 20 - Snanghat
(k) Motors, gears, transmissions, electric wiring and other dangerous parts of hoisting
appliances shall be provided with sufficient safeguards.
(l) Hoisting appliances shall be provided with such means as will reduce to a minimum
the risk of the accidental descent of the load.
(m) Adequate precautions shall be taken to reduce to minimum the risk of any part of a
suspended load becoming accidentally displaced.
CLAUSE 21 : Measures for Prevention of Fire :
The contractor shall not set fire to any standing jungle, tree bush wood or grass without a
written permit from the Engineer-in-charge. When such permit is given, and also in all
cases when destroying cut or dug up tree, bush wood, grass etc. by fire, the contractor shall
take necessary measures to prevent such fire spreading to or other-wise damaging
surrounding property.When such permit is given and also in all cases when destroying cut
or dug up tress, bush wood, grass etc. by fire, the contractor shall take necessary measures
to prevent such fire spreading to or other-wise damaging surrounding property.
CLAUSE 22 : Liability of contractors for any damages done in or outside work area :
Compensation for all damage done intentionally or unintentionally by Contractor’s
labourers whether in or beyond limits of Botad Nagar Palika property including any
damage caused by the spreading of fire mentioned in the clause 22, shall be estimated by
the Engineer-in-charge, or such other Officer as he may appoint and the estimates of the
Engineer-in-charge , subject to the decision of the Superintending Engineer, on appeal
shall be final and the contractor shall be bound to pay the amount of the assessed
compensation on demand, failing which the same will be recovered from the Contractor as
damages in the manner prescribed in clause 1 or deducted by the Engineer-in-charge from
any sums that may be due or become due from Botad Nagar Palika to the contractor under
this contract or otherwise.
The Contractor shall bear the expenses of defending any action or other legal proceeding
that may be brought by any person for injury sustained by him owing to neglect of
precautions to prevent the spread of the fire and he shall also pay the damages and cost that
may be awarded by the court in consequence.
Work not to be sublet. Contract may be rescinded and security deposit forfeited for
subletting it without approval or for bribing a public officer or if contractor becomes
The contract shall not be assigned or sublet without the written approval of the Engineer-
in-charge. And if the contractor shall assign or sublet his contract or attempt to do so or
become insolvent or commence any proceeding to get himself be adjudicated an insolvent
or make any compromisation with his creditors, or attempt to do so, the Engineer-in-charge
may, by notice in writing rescind the contract, Also if any bribe, gratuity , gift loan,
perquisite, reward or advantage, pecuniary or otherwise, shall either directly or indirectly
be given, promised or offered by the contractor, or any of his servants or agents to any
public officer or person in the employ of Botad Nagar Palika in any way relating to his
office or employment, or if any such officer or person shall become in any way directly or
indirectly interested in contract, the Engineer-in-charge may thereupon by notice in writing
rescind the contract. In the event of contract being rescinded, the security deposit of the
contractor shall thereupon stand forfeited and be absolutely at the disposal of Botad Nagar
Palika and the same consequence shall ensure as if the contract had been rescinded under
clause 3 thereof and in addition the contractor shall not be entitled to recover or be paid for
any work therefore actually performed under contract .
Sums payable by way of compensation to be considered as reasonable compensation
without reference to actual loss :
All sums payable by a contractor by way of compensation under any of these conditions
shall be considered as a reasonable compensation to be applied to the use of Botad Nagar
Palika without reference to the actual loss or damage sustained and whether any damage
has or had not been sustained.
- 21 - Snanghat
CLAUSE 25 : Change in the constitution of firm to be notified :
In the case of a tender by partners, any change in the constitution of a firm shall be
forthwith notified by the Contractor to Engineer-in-charge for his information.
CLAUSE 26 : (1) Disputes to be referred to Tribunal :
The disputes relating to this contract, so far as they relate to any of the following matters,
Whether such disputes arise during the progress of the work or after the completion or
abandonment thereof, shall be referred to the Arbitration Tribunal, Gujarat State.
(i)The rates of payment under clause 5 for any tools, materials and stores, in or upon the
works of the site thereof or belonging to the contractor or procured by him an intended to
be used for execution of the work or any part thereof possession of which may have been
taken by the Engineer-in-charge under the said clause-5
(ii) The Reduction in rates made by the Engineer-in-Charge under clause 9 from the items
of works not accepted as completed fully in accordance with the sanctioned specifications.
(iii) The rate of payment for any class of work which is included in the additional or
altered work carried out by the contractor in accordance with the instructions of the
Engineer-in-Charge under clause 14 and the rates for which is to be determined under the
(iv) The rates of payment for materials already purchased or agreed to be purchased by the
contractor before receipt of notice given by the Engineer-in-Charge under clause 15, and/or
the amount of compensation payable to the contractor under the said clause for loss in
respect of such materials.
(v) The amount of compensation which the contractor shall be liable to pay under clause
in the event of his failure to rectify, remove or reconstruct the work within the period
specified in the written intimation or the amount of expenses incurred by the Engineer-in-
Charge under the said clause 17 in rectifying, removing or re-executing the work or in
removing and replacing the materials or articles complained of .
(vi) The reduction of rates as may be fixed by the Engineer-in-Charge under clause 17 for
the inferior work or materials as accepted or made use of.
(vii) The amount of compensation payable by the contractor for damages as estimated and
assessed under clause
(viii)The amount payable to the contractor for the work carried out under clause 33 in
accordance with the instructions and the requirements of the Engineer-in-Charge in a case
where there are no specifications .
(2) The provision of Section-21 of the GPWD dispute Arbi. Tribunal Act –92 & order
issued by the Govt. in connection with this Act will now apply for Arbitration (As per
Botad Nagar Palika in N. & W.R.D. letter No. SUT/1090/2679/K2 dt. 9/2/94 .
(3) The provision of Arbitration Act .,shall in so far as they are inconsistent with the
provision of this act cease of to apply to any dispute arising from a works contract and all
arbitration proceedings in relation to such dispute before an arbitrator, court of authority
shall stand transferred to the Tribunal.
(4) The awards declared by the arbitrator should be speaking award, giving reasons and
calculations for every item of claims. The decision will have to be implemented by all the
departments of the State Botad Nagar Palika and Public Sector Enterprises of Gujarat.
(Resolution F.D.No. PB/1088/735/KT/ Sachivalaya/ Gandhinagar 5th October 1988.)
(5) In case of dispute leading to the contractor or Botad Nagar Palika of Gujarat
approaching to Court of Law, it shall be within the jurisdiction where the site of work is
(6) The reference to arbitration proceeding under this clause shall not
(i) affect the right of the Engineer-in-charge under clause 5 to take possession of all or any
tools plants materials and stores in or upon the works of site thereof belonging to the
contractor or procured by him and intended to be used for the execution of the work or any
(ii) Preclude the Engineer-in-charge from utilizing the materials purchased by the
contractor in any work or from removing such materials to other places, during the period
the work is stopped or suspended in pursuance of notice given to the contractor under
- 22 - Snanghat
(iii) Entitle the contractor to stop the progress of the work or the carrying out the additional
or altered work in accordance with the provisions of clause 14 or as the case may be or
CLAUSE 27 : Lump sum in estimates :
When the estimate on which a tender is made includes lump sum in respect of part of the
work, the contractor shall be entitled to payment in respect of the items of work involved or
the part of the work in question at the same rates as are payable under this contract for such
items, or if the part of the work in question is not in the opinion of the Engineer-in-charge
capable of measurement the Engineer-in-charge may , as his discretion, pay the lump sum
amount entered in the estimate and the certificate in writing of the Engineer-in-charge shall
be final and conclusive against the contractor with regard to any sum or sums payable to
him, under the provisions of this clause.
CLAUSE 28 : Action where no specifications :
In the case of work for which there is no such specification, such work shall be carried out
tin accordance with the Divisional Specification and in the event of there being no
Divisional Specifications, then, in such case the work shall be carried out in all respects in
accordance with the instructions and requirements of the Engineer-in-charge.
CLAUSE 29 : Defination of work :
The expression “work” or “works” where used in these conditions shall, unless, there be
something in the subject or context repugnant to such construction to mean the work, or the
works, contracted to be executed under or in virtue of the contract, whether temporary or
permanent and whether original, altered, substituted or additional .
CLAUSE 30 : Contractor’s percentage whether applied to net or gross amount if the bill :
Percentage referred to in the tender shall be deducted from / added to the gross
amount of the bill before deducting the value of any stock issed. (This clause shall be
applicable only for B-1 tender)
CLAUSE 31 : Non refund of quarry fees & Royalties :
The contractor shall pay the royalty to the competent authority / local body as per rules.
The contractor shall furnish quarterly the statement showing quantity of quarried materials,
from whom purchased ( with full address of the seller ) and copies of bills for purchase to
the District Officer of the Mining and Geology Department of authority competent to levy
royalty in the area of work. Contractor shall also furnish such additional information as
regards royalty payment to the Royalty authority. The royalty charges paid shall be borne
by the Contractor and shall not be reimbursed by the Chief Officer(Authority :- R & B D
Circular No. TNC – 2286 – UO – 39 (19) – C dated 23-10-1989.)
Clause 32: Compensation under the workmen’s compensation Act :
The contractor shall be responsible for and shall pay compensation to his workman payable
under the Workman’s Compensation Act. 1923 (VIII of 1923) hereinafter called the said
Act) for injuries caused to the workman. If such compensation is paid by Botad Nagar
Palika as principal under sub-section 12(1) of the said Act on behalf of the Contractor it
shall be recoverable by Botad Nagar Palika from the contractor under sub section 12(2) of
the said section. Such compensation shall be recovered in the manner laid down in clause
The Contractor shall be responsible for and shall pay the expenses of providing medical aid
to any workmen who may suffer a bodily injury as a result of an accident. If such expenses
are incurred by Botad Nagar Palika, the same shall be recoverable from the contractor
forthwith and be deducted, without prejudice to any other remedy of Botad Nagar Palika
from amount due or that may become due to the Contractor.
The contractor shall provide all necessary personal safety equipment and first aid apparatus
available for the use of the person employed on the site and shall maintain the same in
suitable condition for immediate use at any time and shall comply with the following
regulations in connection therewith.
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(a) The workers shall be required to use the equipment so provide by the Contractor and
Contractor shall take adequate steps to ensure proper use of the equipment by those
(b) When work is carried on in proximity to any place where there is a risk of drowning all
necessary equipment shall be provided and kept for use and all necessary steps shall be
taken for the prompt rescue of any person, in danger.
(c) Adequate provision shall be made for prompt first aid treatment of all injuries to be
sustained during the course of the work.
The quantities shown in the tender are approximate and no claim shall be entertained for
quantities of work executed being less than those entered in the tender. In the case of
increase in the quantities by more than 30% the new rate will be paid to the contractor for
the quantities in excess of 30%The rates for the increased quantities as aforesaid will be
fixed in the manner specified in clause –
Employment of famine or other labour : The contractor shall employ any famine, convict
or other labour of particular kind or class, if ordered in writing to do so by the Engineer-in-
No compensation shall be allowed for any delay caused in the starting of the work on
account of delay in making available the full site of land at a time.
No claim for compensation shall be allowed for any delay in execution of the work on
account of water standing in borrow pits or compartment. The rates are inclusive of hard or
cracked soil, excavation in mud, sub soil water or water standing in borrow-pits and no
claim for an extra rate shall be entertained unless otherwise expressly specified.
Clause 37 : Entering upon or commencing any portion or work :
The Contractor shall not enter upon or commence any portion or work except with the
written authority and instruction of the Engineer-in-charge or of his subordinate in charge
of the work. Failing such authority, the Contractor shall have no claim to ask measurement
of or payment for work.
Clause 38 : Minimum age of person employed :
(I) No Contractor shall employ any person who is under the age of 15 years.
Clause 39 (I) (A) :
The employment of donkeys and / or other animals and the payment of fair wages :
For Asphalt work(s) as far as possible, only the adult persons should be employed by the
contractor. If the adult person are not available, then the children below the age of
15(Fifteen years ) should not be employed under any circumstance.
(II) No contractor shall employ donkeys or other animals with branching of string or thin
rope. The branching must be at least three inches wide and should be of tape (Nawar).
(III) No animal suffering from sores, lameness or emaciation or which is immature shall be
employed on the work.
(IV) The Engineer-in-charge or his agent is authorized to remove from the work any person
or animal found working which does not satisfy these conditions and no responsibility
shall be accepted by Botad Nagar Palika for any delay caused in the completion work
by such removal.
(V) The Contractor shall pay fair and reasonable wages to the workman employed by him
in the contract undertaken by him. In the event of any dispute arising between the
Contractor and his workmen on the grounds that the wages paid are not fair and
reasonable, the dispute shall be referred without delay to the Engineer-in-charge who
shall decide the same. The decision of the Engineer-in-charge shall be conclusive and
binding on the Contractor, but such decision shall not in any way affect the conditions
in the contract regarding the payment to be made by Botad Nagar Palika at sanctioned
tendered rates.
(VI) The contractor shall provide drinking water facilities to the workers/ labourers
employed on Botad Nagar Palika works Amenities relating to sanitation shall also be
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provided to the workers/labourers employed on works (in urban areas) . If the
contractor fails to comply with these provisions, the Engineer-in-charge shall give
notice in writing and if the contractor does not provide this facility to the workers/
labourers within a period of ten days from the date of the notice in writing, the
Engineer-in-charge shall thereupon make the arrangement for drinking water at the
cost of the contractor.
(VII) The Contractor shall provide the amenity of proper shed and shelter to the workers/
labourers and their children on Botad Nagar Palika works as soon as the work starts.
If the contractor fails to provide shed and shelter, the Engineer-in-charge shall
provide the same at the cost of contractor.
Clause 40 : Method of payment :
Payment to contractor shall be made by cheque drawn on any treasury within the division
convenient to them, provided the amount exceeds Rs. 10 Amount not exceeding Rs. 10 will
be paid in cash.
Clause 40 A : Any sum of money due and payable to the Contractor (including the security
deposit returnable to the contractor) executing any Botad Nagar Palika work or work of any
District Panchayat wholly financed as grant-in-aid under this contract shall be appropriated
by any District Panchayat / Botad Nagar Palika and shall be set off against any claim of the
Botad Nagar Palika/District Panchayat of Gujarat state by the District Panchayat of Gujarat
State/Botad Nagar Palika for the payment of a sum of money arising out or under any other
contract made by the contractor with the Botad Nagar Palika/District Panchayat of Gujarat
State for the work wholly the contractor against any claim of the Botad Nagar Palika /
District Panchayat of Gujarat state is available, such a recovery shall be made from the
contractor as arrears of land revenue.
Clause 41 : Employment of scarcity labour :
If Botad Nagar Palika declares a state of scarcity or famine to exist in any village situated
within 16 kilometers of the work, the Contractor shall employ upon such parts of the work,
as are suitable for unskilled labour, any person certified to him by the Engineer-in-charge
or by any persons to whom, the Engineer-in-charge may have delegated this duty in writing
to be in need of relief and shall be bound to pay to such persons, wages not below the
minimum which Botad Nagar Palika may have fixed in this behalf. Any disputes which
may arise in connection with the implementation this clause shall be decided by the
Engineer-in-charge whose decision shall be final and binding on the contractor.
Clause 42 : The rates to be quoted by the Contractor must be inclusive of sales tax . No
extra payment on this account will be made to the contractor.
Clause 43 : The Contractor should, as far as possible , obtain his requirement of labourers
skilled and unskilled , from the nearest Employment Exchange so as to utilize the local
employment potential. If there are no local Employment Exchange or such Exchanges are
not able to provide the required labour locally, suitable labourers should be utilized to the
maximum extent possible.
Clause 44 : Fair Wages :
If a Contractor fails to pay within ‘7’ (Seven) days to the labourer(s) /worker(s) the
minimum wages prescribed by the Botad Nagar Palika under the Minimum Wages Act.
1948 as in force from time to time, the Engineer-in-charge shall be at liberty to deduct the
amount payable to the labourer/ workers from his (Contractors) bills or deposit(s) payable
by the Contractor after making due inquiries and establishing the claim(s) of the labourer(s)
The contractor shall not be entitled to any payment of compensation on account of any loss
that the Contractor may have to incur on account of the action as aforesaid. Before the
action as aforesaid, is enforced, a notice in writing to the Contractor shall be issued by the
Engineer-in-charge to pay the wags as per Minimum Wages Act in force at the relevant
time. If Contractor does not act as aforesaid within seven days, then the action
contemplated as above shall be taken against him.
Clause 45 : List of Machinery :
The contractors shall also give a list of machineries in his possession and which they
propose to use on the work.
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Clause 46 : (i) In case , the roller deployed by Department for the use on contract work is
kept idle by the contractor for want of adequate labour and materials, the contractor will
have to pay rental charges as per prevailing rules even though the items of rolling and
watering are to be carried out by the department.
(ii) If the contractor does not plan his programme so as to suit the requirement of the
Department, the proportionate rental charge on roller shall be recovered from the
Clause 47 : Local labour on normal rates :
The contractor shall have to engage local labour and person seeking employment where
available on normal rate.
Clause 48 : Rent will be recovered from the contractor for the land given to them for
stacking materials as well as for construction of temporary hutments etc.
Land measuring Charges
1. One hectare or less Rs.5 Per month
2. More than 1 hectare & up to 2 hectares Rs.10 per month
3. More than 2 hectare & up to 3 hectares Rs.15 per month
4. More than 3 hectare & up to 4 hectares Rs.20 per month
Clause 49 : The contractor shall employ only such labour who shall produce a valid
certificate of having been vaccinated against small-pox within a period of last three years.
1 Huts : The contractor shall build sufficient number of huts on a suitable plot of land for
the use of the laborers according to the following specifications.
(1) Huts of bamboos and grass may be constructed.
(2) A good site shall be selected. High ground removed from jungle but well provided with
tress shall be chosen wherever it is available. The neighborhood of rank jungle, grass or
weeds should particularly be avoided. Camps should not be established close to large
cuttings of earth work.
(3) The lines of huts shall have open spaces of at least 10 m. between rows. When a good
natural site cannot be procured, particular attention should be given to the drainage.
(4) There should be no over-crowding. Floor spaces at the rate of 2.8 Sq.m. per head shall
be provided. Care should be taken to see that the huts are kept clean and in good order.
(5) The contractor must find out his own land. If he wants Botad Nagar Palika land, he
should apply for it and pay assessment for it.
2. Drinking Water : The contractor shall as far as possible, provide an adequate supply
of chlorinated pure potable drinking water for the use of labourers. This provision shall
be at the rate of not less than 4.5 liters per head . No provision need-be made where
there is a suitable nala , river or well within 0.4 km of the camp. However arrangement
should as far as possible, be made to chlorinate water by chlorinated tables before it is
allowed for drinking purpose.
3. The contractor shall construct semi permanent latrines for the use of Labourers on the
following scale, namely (a) Where female are employed , there shall be at least one
latrine for every 25 females . (b) Where males are employed there shall be at least one
latrine for every 25 males provided that where the number of males or female exceed
100 , it shall be sufficient if there is one latrine for every 25 males or females , as the
case may be up to the first 100 and one for every 50 thereafter.
4. Privacy in latrines : Every latrine shall be under cover and so partitioned off as to
secure privacy , and shall have a proper door and fastenings.
5. Notice to be displayed outside latrines and urinals : (1) Where workers of both sexes
are employed there shall be displayed outside each block of latrine and urinal a notice
in the language understood by the majority f the workers For Men Only or For Women
Only : as the case may be.
(2) The notice shall also bear the figures of a man or of a women, as the case may be .
6. Urinals : There shall be at least one urinal for male/female workers up to 50 employed
at a time . Provided that where the number of male or female workmen, as the case may
be, exceeds 500, it shall be sufficient if there is one urinal for every 50 males or
females up to the first 500 and one for every 100 males or females or part thereof.
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7. Latrines and Urinals to be accessible : (1) The latrines and urinals shall be
conveniently situated and accessible to workers at all times at the establishment . (2) (i
) The latrines and urinals shall be adequately lighted and shall be maintained in a clean
and sanitary condition at all times (ii) Latrines and urinals other than those connected
with a flush sewage system shall comply with the requirements of the Public Health
8. Water for latrines and urinals : Water shall be provided by means of pipes or tanks
or otherwise, so also be conveniently accessible in or near the latrines and urinals.
9. Bathing and washing places : (1) The contractor shall construct sufficient number of
bathing places. Every unit of 20 persons being provided with a separate bathing place.
(2) Washing places should also be provided for the purposes of washing clothes. Every
unit of 30 persons shall have at least one washing place. (3) Such bathing and washing
places should be suitably screened and separate places provided for male and female
workers. (4) Such facilities shall be conveniently accessible and shall be kept in clean
and hygienic condition.
10. Drainage : The contractor shall make sufficient arrangement for draining away the
sewerage water as well as water from the bathing and washing places and shall dispose
off this waste water in such as way as not to cause nuisance. The contractor should
obtain a permission from the Gujarat Water Pollution Control Board, Gandhinagar if
Water is so be drained in river or near the well . The contractor would put malaria oil
once in a week in stagnant water round about the residence.
11. Medical facilities : The contractor shall engage a medical officer with a traveling
dispensary for a camp having 500 or more persons if there is no Botad Nagar Palika or
other private dispensary situated within 6 km. from the camp.
12. Conservancy and cleanliness: The contractor shall provide the necessary staff for
effecting the satisfactory conservancy and cleanliness of the camp to the satisfaction of
the Engineer-in-charge . Atleast one sweeper per 200 persons should be engaged.
Conservancy staff should dump refuge in compost pit, away from the labour camp.
13. Health Provisions : The District Health Officer of the District or the Deputy Director
of Health Service shall be consulted before opening a labour camp and his instructions
on matters, such as the water supply, sanitary convenience, the camp-site,
accommodation and food supply shall be followed by the contractor.
14. Precautions against epidemic : (a) The authorities in charge of the colonies should get
the labourers innoculated against cholera and plague and vaccinated against smallpox at
the time or recruitment , if they are not innoculated or vaccinated within 6 months or
years respectively prior to the date of recruitment. (b) When, in any labour camp there
is an epidemic disease or is threatened with such an outbreak, the authorities in charge
of the labour camps should ensure that all the inmates of the labour colonies are
innoculated or vaccinated as the case may be , depending on the diseases, within
hours after the outbreak. (c) The authorities in charge of the labour colony should
arrange to communicate by wire regarding the outbreak of the epidemic diseases on the
very day of the outbreak , to the Mamlatdar of the Taluka, the District Health officer or
to the Deputy Director of Public Health in charge of that area and the Director of Public
Health. Thereafter they should continue to send daily reports to the above officers in
the prescribed form regarding the progress of the epidemic disease. (d) When the
authorities in charge of the labour colony suspect or have reason to believe that any
immediate of the labour colonies is suffering from the infectious or contagious disease
they shall forthwith arrange for the segregation of such persons to isolated huts to be
specifically provided for the purpose and also for their treatment (e) As regional
malaria epidemic outbreaks are likely to occur in such project areas, the authorities in
charge of the labour colonies should report promptly the occurrence of unusual
incidence of cases of malaria and also inform the District Health Officer of the District,
Deputy Director of Public Healthy (Malaria) and the Director of Public Health and also
arrange to institute all necessary anti malarial measures as may be advised by the
officials of the Public Health Department. (f) The authorities in charge of the colonies
should also arrange to carry out any other measures that may be recommended by the
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officials of the Public Health Department necessary to prevent or control the spread of
15. Rest rooms: (1) In every place where in contract labour is required to halt at night in
connection with the contract works and in which employment of contract labour is
likely to continue for three month or more, the contractors shall provide and maintain
rest rooms or other suitable alternative accommodation within fifteen days of the
employment of contract labour.
(2) If the amenity referred to in sub rule is not provided by the contractor within the period
prescribed, the employer shall provide the same within a period of fifteen days of the
expiry of the period laid down in the sub-rule (1).
(3) Separate rooms shall be provided for women employees.
(4) Effective and suitable provision shall be made in every rooms for securing and
maintaining adequate ventilation for the circulation of fresh air and there shall also be
provided and maintained sufficient and suitable natural or artificial lighting .
(5) The rest room or other suitable alternative accommodation shall be of such dimensions
as to provide at least a floor area of 1. Sq. mt. For each person making use of rest
(6) The rest room or other suitable alternative accommodation shall be so constructed as to
afford adequate protection against heat, wind, rain, and shall have smooth, hard and
impervious surface.
(7) The rest rooms or other suitable alternative accommodation shall be at a convenient
distance from the establishment and shall have adequate supply of whole some drinking
16.Canteen Facilities : (1) In every establishment of contract work and wherein work
regarding the employment of contract labour is likely to continue for six months and
wherein contact labour numbering one hundred or more are ordinarily employed, the
adequate canteen facilities shall be provided by the contractor for the use of such contract
labour within sixty days of the commencement of the employment of contract labour.
(2) If the contractor fails to provide the canteen facilities within the time limit laid down
the same shall be provided by the principal employer within sixty days of the time
allowed to the contractor.
(3) The canteen shall be maintained by the contractor or principal employees as the case
may be in an efficient manner.
17. Accommodation in canteen : (1) The canteen shall consist of at least dining hall,
kitchen, store room, pantry, and washing places separately for worker and for utensils.
2 (I) The canteen shall be sufficiently lighted at all times where any person has access to it.
(ii) The floor shall be made of smooth and impervious materials and inside walls shall be
lime-washed or colour-washed at least once in each year, provided that the inside walls of
the kitchen shall be lime-washed every four months.
3 (i) The premises of the canteen shall be maintained in clean and sanitary condition.
(ii) Waste water shall be carried away in suitable covered drains and shall not be allowed to
accumulate so as cause nuisance.
(iii) Suitable arrangements shall be made for the collection and disposal of garbage.
18. Accommodation in dining hall : (1) The dining hall shall accommodate at a time,
atleast 30% of the contract labour working at a time.
(2) The floor area of the dining hall excluding the area occupied per dinner to be
accommodated shall as prescribed in subrule (i)
(3) (I) A portion of the dining hall and service counter shall be partitioned and reserved for
women workers, in proportion to their numbers. (ii) Washing places for women shall be
separate and screened to secure privacy.
(4) Sufficient table, stools, chairs or benches shall be available for the number of diners to
be accommodated as prescribed in sub rule
19. Equipment in canteen :
(i) There shall be provided and maintained sufficient utensils, crockery , cutlery, furniture
and any other equipment necessary for the efficient running of the canteen.
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(ii) The furniture utensils and other equipment shall be maintained in a clean and hygienic
(2) (i) Suitable clean clothes for the employees serving in the canteen shall also be
provided and maintained.
(ii) A service counter, if provided , shall have a top of smooth and impervious
(iii) Suitable facilities including an adequate supply of hot water shall be provided for
the cleaning of utensils and equipment.
20. Food stuff to be served : The food stuff and other items to be served in the canteen
shall be in conformity with the normal food habits of the contract labour.
21. Prices to be displayed : The charges for food stuffs, beverages and any other item
served in the canteen shall be based on “no profit, no loss” and shall be conspicuously
displayed in the canteen.
22. Canteen to be run on “No profit no loss” basis : In deriving the prices of food stuffs
and other articles served in the canteen, the following items shall not be taken into
consideration as expenditure, namely.
(a) the rent for the land and building.
(b) The depreciation and maintenance charges for the building and equipment provided for
in the canteen.
(c) The cost of purchase, repairs and replacement of equipment including furniture,
crockery, cutlery and utensils.
(d) The water charges and other charges incurred for lighting and ventilation.
(e) The interest on the amount spent on the provisions and maintenance of furniture and
equipment provided for in the canteen.
The local officers should check up whether, facilities as offered and which are admissible
under the existing rules and orders are made available to the workers and enforce upon the
contractors the necessity of adhering to the instructions for promotion of welfare of the
workers according to the terms of the contract .
CLAUSE 51 : Contractor shall have to arrange for the supply of gumboots. Hand gloves,
mask etc. invariably to the labourers/workers engaged by the contractor on asphalt work.
CLAUSE 52 : The Contractor shall not show any distinction between Harijan and other
class of labourers / workers employed to carry out the Botad Nagar Palika work.
CLAUSE 53 : FENCING AND LIGHTING
(a) The contractor shall, unless otherwise specified, be responsible for the proper fencing,
lighting guarding and taking of the necessary safety measures for all works comprised in
the contract and for the proper provision of temporary road, way, foot-way , guards, fences,
caution notices, etc. as far as the same may be rendered necessary by reasons of the work
for the accommodation of workmen, foot passengers or other traffic and of owners and
occupiers of adjacent property and the public and shall remain responsible for any accident
that may occur on account of his failure to take proper & timely precautions.
(b) All the arrangements made for fencing and lighting shall be maintained by the
contractor through the currency of the contract till the physical taking over of the work
CLAUSE 54 : LIABILITY OF ACCIDENTS TO PERSONS :
Responsibilities and liabilities lf the contractor under Workmen’s Compensation Act are
given in clause No.37. In addition following shall also apply:
(a) On the occurrence of an accident, which result in death of workmen employed by the
contractor or which is so serious as likely to result in death of any such workmen the
contractor, shall within 24 hours of happening of such accident(s) intimate, in writing
to Engineer-in-Charge the fact of such accidents. The contractor shall indemnity Botad
Nagar Palika against all loss or damage sustained by the Botad Nagar Palika resulting
directly or indirectly from his failure to give intimation in the manner aforesaid
including the penalties or fines, if any, payable by the Botad Nagar Palika as a to the
provisions of the said act in regard to such accident(s).
(b) In the case of an accident, in respect of which compensation may become payable
under Workmen’s Compensation Act. whether by the contractor or by the Botad Nagar
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Palika as principal Employer, it shall be lawful for the Engineer-in-charge to retain out
of money due and payable to the Contractor, such sum or sum of money as may, in the
opinion of the Engineer-in-charge, be sufficient to meet such a liability, The opinion of
the Engineer-in-charge shall be final regard to all matters arising under this clause.
CLAUSE 55 : ACCESS TO SITE AND WORK ON SITE :
The Engineer may , if he considers fit from time to time, enter upon any land(s) which may
be in possession of the contractor under this contract for the purpose of executing any work
not included in this contract by agents or by other contractors, at this opinion and the
contractor shall, in accordance with the requirements of the Engineer-in –charge , afford all
reasonable facilities for execution of the work including occupation of lands by structure or
otherwise for any other contractor employed by the Botad Nagar Palika and his workmen
for the workmen of the Botad Nagar Palika who may be employed in the execution on or
near the site of the work not included in the contract or of any contract in connection with
or ancillary to the work and in default, the contractor shall be liable to the Botad Nagar
Palika for any delay or expenses incurred by reason of such default. Provided always that
if damage arising. Make a statement of the same to the Engineer-in-charge who shall from
time to time, assess the value in his judgment of such damage and the Botad Nagar Palika
shall from time to time pay to the contractor the amounts (if any) accepted as justified by
the Engineer-in-charge :
CLAUSE 56 : REPORTS REGARDING LABOUR :
The Contractor shall submit the following reports to the Engineer-in-charge :
(a) (I) A daily report in the suitable form of the strength of labour, both skilled and unskilled
employed by him on the work(s). The contractor shall increase or decrease the strength
both skilled or un skilled . if directed by the Engineer-in-charge. The submission of such
reports shall not, however , relieve the contractor of his responsibilities and duties
regarding progress or any other obligation under the contract
(ii) A classified weekly return in the suitable form of the number of person employed on
the works during the preceding week.
(iii) A weekly medical report in the suitable form showing the health of the contractor’s
camp. The number of persons ill or incapacited and the nature of their illness.
(iv) A report of any accident, which may have occurred , to be sent within 24 hours of the
(v) Such other report as may be prescribed.
CLAUSE 57 : Treasure Trove
In the event of discovery by the contractor or his employees, during the progress of work of
any gold, silver, oil or other minerals of any description and precious stones , treasures,
coins, antiquites, relic, fossils or other articles or value of interest whether geological,
archaeological or any other such treasure & other things hall be deemed to be the absolute
property of the Botad Nagar Palika and the contractor shall duly preserve the same to the
satisfaction of the Engineer-in-charge , form time to time, and relieve the same to such
persons as the Engineer-in-charge may appoint.
The contract shall take all reasonable precautions to prevent his workmen other person from
removing or damaging any such articles or things , immediately after the discovery thereof
and before removal acquaint the Engineer-in-charge with discovery and carry out his orders
for the disposal of the same.
CLAUSE 58 : Indemnity :
The contractor shall indemnify the Botad Nagar Palika against all actions, suits, claims &
demands through or made against the Department in respect of work of this contractor
against any loss damage to Department in consequence of any action or suit being brought
against the contractor for anything done or omitted to be done in execution of the work of
CLAUSE 59 :Insurance of Laborus :
The contractor shall be responsible to arrange for insurance of all laboures, skilled and
unskilled workers, supervisors etc. employed by him as per labour regulation of the State.
CLAUSE 60: Setting Out :
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The contractor shall be responsible for the true and proper setting out of the works and the
correctness of positions, levels, dimensions and alignments of all parts of the work and for
the provisions of all necessary instruments, appliance and labour in connection therewith . if
at any time during the progress of the work, any errors, appear or arise in the position , levels,
dimensions or alignments of any part of the work, the contractor, on being required to rectify
such errors by the Engineer-in-charge shall at his own expense do so to the satisfaction of the
Engineer-in-charge . if however, such error is based on incorrect data supplied in writing by
the Engineer-in-charge , the expenses of rectifying the same shall be borne by the
Department. The checking of and setting out of any line or level by the Engineer-in-charge or
his representative shall not in any way, relieve the contractor of his responsibilities for the
correctness of the error. The contractor shall carefully protect and observe all bench-mark,
site-nails, page and other things used in setting out of the work(s)/
CLAUSE 61 : Cement Register :
A register in the prescribed form showing day-to-day receipt, consumption and balance of
cement on site of work will be maintained by the Department, which shall invariably be
signed daily by the contractor or his authorised representative in token of its correctness.
CLAUSE 62 : Materials and Works Test Register :
A register in the prescribed from showing day-to-day receipt, consumption and balance of
cement on site of work by the Department and every entry thereof shall invariably be signed
by the Contractor or his authorizd representative in taken of its correctness.
CLAUSE 63 : Progress Schedule :
(a) The contractor shall furnish within one month (unless extended by the Engineer-in-charge
) of the order to start the work, the progress schedule in quadruplicate indicating the date or
staring. The monthly progress expected to be achieved and the anticipated completion date of
each major item of work to be done by him, also indicating dates of, procurement and setting
up the materials, plants and machinery. The schedule should include a statement of proposed
general and detailed arrangements for carrying out works, and of item , order and manner in
such it is proposed general and detailed arrangements for caring out works, and of item, order
and manner in which it is proposed that these shall be executed. The practice to the
achievement towards completion of the work in the time limit and of the particular items on
the dates specified in the contract and shall have the approval of the Engineer-in-charge.
Further the dates for the progress, as in this schedule shall be adhered to.
(a) in case it is sound necessary, at any stage to alter the schedule. the contractor shall submit
in good, time a revised schedule incorporating necessary modification proposed and get
the same approved from the Engineer-in-charge . No revised schedule shall be operative
without such acceptance in writing. The Engineer-in-charge is further empowered to ask
for more detailed schedule or schedule. any by week, for any item or items and the
contractor shall supply the same as and when asked for.
(b) The Engineer-in-charge shall have, at all times, the right, without in any way vitiating
this contract forming grounds for any claim, to after the order of the work of any part
thereof and the contractor shall after receiving such direction, proceed in the order
directed. The contractor shall also revise the progress. Schedules accordingly and submit
four copies of the revised schedule to the Engineer-in-charge within seven days of the
said Engineer's direction to alter the order of works.
(c) The contractor shall furnish sufficient plant, equipment and labour and shall work such
hours and shifts as may be necessary to maintain the progress of the work as per
approved progress-schedule, The working and shift shall company with all the Botad
Nagar Palika regulations in force and shall be such, as may be approved by the Engineer-
in-charge and the same not be varied without the prior approval of Engineer-in-charge.
(d) The contractor shall from time to time. as may be required by the Engineer-in-charge.
furnish the Engineer-in-charge with a statement in writing of the arrangements he
proposes to adopt for the execution of this contract and the Engineer-in-charge may, if he
considers necessary at any time advise alternation in the same. Which the contractor shall
adopt on notice thereof.
(e) The progress-schedule(s) shall be in the form of progress chart, forms, statements and/ or
reports as may be approved by the Engineer-in-charge.
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The contractor shall submit four copies showing the progress of the work in the form of a
chart etc. at periodical intervals as may be specified by Engineer-in-charge.
(f) The approval of the progress schedules by the Engineer-in-charge shall not relieve the
contractor of schedule required by the Engineer-in-charge and shall not entitle the
contractor to any extra payment.
Before starting the work, the contractor will have to obtain the license from the District
Assistant Labour Commissioner under the Contract Labour (Regulation and Abolition) Act.
1970 and contract Labour (regulation and Abolition ) Gujarat Rules 1972 after paying
necessary fees and deposit on the basis of the number of labourers to be employed on the
work and will have to supply two true copies of the said license to the Deputy Chief Officer
before the work is started.
Laboratory : The contractor will construct pucca structure of minimum 25 square meter area
duly connected with water and electric supply to house site testing Laboratory.
Instruments : The contractor will provide and install the instruments as per following. I.S.
Standard to carry out the test prescribed therein.
1. Penetration test as per I.S. 1203 2. Softening point test as per I.S.
3. Ductility test as per I.S. 1208 4. Viscocity test as per I.S.1206
1. Specific gravity test as per I.S.1202
The instruments provided should be as per I.S. Standard, so certified and be regularly
and periodically calibrated. Frequency of tests will be as indicated in specifications and as
referred in R. & B. D. G.R. No. SSR-1099-IB/91(9)-c dated 26-7-1999
Annexures : The information in the following annexures specimens should be furnished on
separate letter pad if necessary.
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(Referred to Condition No.-2 General Rules and Direction for the guidance of Contractors.)
The Chief Officer,
Botad Nagar Palika,
Botad, Dist. Bhavnagar.
Details regarding my / our partners our Company (in the case of limited Company )
Names, address(es) , telephone number(s) income tax etc. are as under :
Sr. Name(s) of Person Full address of Telephone Residential Telephone Full address
no. /Partner Director of the place of No.(s) address(es) No.(s) of income
the company business (with (office) (Resi) tas office
pin code) ward where
I/We hereby agree to intimate you about change if any, in the above-mentioned
address(es) and telephone No. (s) within Fifteen days of its occurrence till my/our deposit,
for the said work paid by me/us is not returned to me/us.
Signature of Tenderer
LIST OF WORKS ALREADY COMPLETED BY THE TENDERER
Sr. Name of work Place Cost on Time taken in months To Remark
No completion complete the work s
Note : Necessary certificate from office concerned shall be attached with the tender
DECLARATION REGARDIG WORKS ON HAND WITH TENDERER
Sr. Name of Place Estimated Date of Stipulated Amount of Brief Remar
No. work Cost issue of period of work done details k
work order completion on date of of delay
filling tender if any
Note 1 : Amount of work in column 6 should be given up to the month previous to the
month in which tenders are invited.
Note 2 : Necessary certificate from the officer concerned shall be attached with the tender.
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