ARC for Provide & Fixing Joint kit for 11KV XLPE / AB cable for various sub division offices under Nadiad City Division.

4 Estimated cost in Rs. (in lakhs)Inluding GST

5 Earnest Money Deposit amount in Rs. Rs.9,970/-

Last Date of Bid Documents Downloading Date up to

Last Date for Online Bid submission up to 16.00 08.07.2026

hours(This is mandatory)

Date of opening of “Tender Fee and EMD” Online Bid 09.07.2026

Documents at 11.00 Hours. (If possible)

Date of on – line opening of Price bid,(if possible), at Preferably within 7 days

1 Year (Extendable for

11 Time Limit of Contract

another one Year)

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT), THE

TENDER IS INVITED BY E-TENDERING (ON – LINE) SYSTEM, FOR WHICH FOLLOWING

CONDITIONS ARE MANDATORY OTHERWISE THETENDER / OFFER WILL BE OUTRIGHTLY

REJECTED AND NO ANY FURTHER COMMUNICATION IN THE MATTER WILL BE ENTERTAINED.

[A]All the relevant documents as per tender are required to be submitted in ONLINE mode only.

Tender fee &EMD to be paid through RTGS only. In cases, where EMD need not to be paid, valid

exemption certificates duly notarized has to be uploaded. No physical document requires to be

submitted. Online payment receipt of tender fee & EMD/exemption certificate to be uploaded on

Preliminary Stage. This is mandatory.

Documents submitted in online mode only will be considered for evaluation. No Documents are

submitted physically.

[B] Bidders are requested to submit price – bid (Schedule –B) in on-line (e-tendering form) only

and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in

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P.R. NO. 228720, 1ST ATTEMPT

physical form, same will not be opened and only on-line submitted price bid will be considered for

[D] The Earnest Money Deposit and tender fee will be accepted only by RTGS / NEFT. Tender

without EMD and tender fee shall be rejected.

Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to Executive Engineer NADIAD CITY Division Office, MGVCL,

MGVCL reserves the right of reject any OR all tenders without assigning any reasons thereof.

Executive Engineer (O&M)

MGVCL, Nadiad City Division

Tender Documents in (PDF Format) which consists of:

(1) Tender Notice & General Instructions

(2) Pre -Qualification Criteria / Eligibility Criteria for Technical Qualification

(3) Scope & Specification of Work and General Terms and conditions

(4) Commercial Terms and Conditions

(5) Schedule -A

(6) Schedule-B: Price Bid

(7) Drawing for erection of O/H & U/G network

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they

can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd., 403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat) Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)

Email: [email protected]

Other terms & conditions are as per tender documents

GENERAL INSTRUCTION:

ARC for Provide & Fixing Joint kit for 11KV XLPE / AB cable for various sub division

offices under Nadiad City Division.

First the “Online payment receipt of tender fee & EMD/exemption certificate will be

verified in Preliminary Stage of Tender. Tender Fee and E.M.D [i.e. (a) & (b) here under] are

found OK, the online Technical Bid documents will be considered for evaluation which may please be

noted. Otherwise bid / e-tender will not be considered for further evaluation & will be out rightly

rejected and no correspondence in this regard will be entertained.

The price bid of the bidder/s who are qualified in preliminary stage (i.e. Qualified for Tender Fee and

EMD documents as well as for technical bid documents) will only be opened.

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P.R. NO. 228720, 1ST ATTEMPT

Tender fee including GST (Non-refundable) as notified in the tender notice

should invariably paid by RTGS/NEFT/online payment and Receipt to be uploaded on

Preliminary Stage; otherwise bid shall be ignored out rightly.

(c) Bidder / contractor have to pay E.M.D. at a rate of 1 % of the total cost of the

Tender. It should be paid by RTGS/NEFT/online and payment receipt to be

upload on Preliminary Stage.

You can pay tender fee and EMD by RTGS/NEFT/online on below mentioned details. Details of

RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Sr. No. Particulars Requisite Details

1. Name of Bank BANK OF BARODA

2. Name of Branch MISSION ROAD NADIAD

5. IFSC Code BARB0DBMISS

6. Name of Account Madhya Gujarat Vij Company Limited

7. Type of Account CURRENT

No Interest will be allowed / paid against payment of E.M.D.

All the Bidders shall be required to pay EMD, except those who are exempted as per Industries

& Mines Department, GoG New Purchase Policy Resolution No.: SPO/1095/2636(97)/CH dated

23.09.1997 for Small and Micro Scale Industries.

The Micro and Small Scale Industrial (Service) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D, Registration

Certificates for the item under Tender will be eligible for exemption from payment of EMD on

submission of duly notarized copies of their UDYAM REGISTRATION CERTIFICATE only out

of SSI/MSME Part-II/Udhyog Aadhar/Udyam Registration Certificate shall remain valid from 1st

April 2022 OR from the date as amended in future with time to time Notification issued

from Ministry of Micro, Small & Medium Enterprises (MSME), Govt of lndia &

CSPO/NSIC/DGS&D Registration Certificates in EMD Cover.

"In case of UDYAM REGISTRATION CERTIFICATE / Udyog Aadhar Memorandum, the certificate

should indicate the service of related group of item(i.e. Section M. Division 71 or 74, Group

711 or 749 having NIC 5-digit code of 71100(Architectural and engineering activities and

related technical consultancy)or 74909(Other professional, scientific and technical activities

n.e.c.) '[It is to be noted that out of SSI/MSME Part- II/Udhyog Aadhar/Udyam Registration

Certificate-only UDYAM REGISTRATION CERTIFICATE shall remain valid from 1st April

OR from the date as amended in future by the with time to time Notification issued from

Ministry of Micro, Small & Medium Enterprises (MSME), Govt of India]"

No relaxation shall be given to the bidders having valid SSI/NSIC certificate of Outside

Gujarat State. No relaxation shall be given to the bidders having only one registration

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P.R. NO. 228720, 1ST ATTEMPT

number from Government of Gujarat but no subsequent registration with NSIC registration

certificates for the item under tender.

If, Small, Cottage & Tiny industrial units registered under small scale industries of Govt. of

Gujarat and also holding subsequent registration with NSIC/CSPO/DGS&D registration

certificates submit SSI and NSIC/CSPO/DGS&D registration certificates for the item / works /

services under tender subject against EMD, then they should be authenticated from notary.

NSIC/CSPO/DGS&D certificate more than 03 years old will not be considered and the validity of

the same should cover at least the validity period of the tender and thereafter it has to be

renewed and submitted immediately.

All the “SSI” and “NSIC/CSPO/DGS&D” registration certificates Documents furnished along

with the tender submitted by the bidders having Small, Cottage & Tiny industrial units

registered under small scale industries of Govt. of Gujarat should have clear validity as per

the tender and should invariably be renewed as per the norms of “SSI” and

“NSIC/CSPO/DGS&D” registration certificates Otherwise they shall have to pay E.M.D. and no

exemption will be granted.

Tenders submitted without Earnest Money Deposit by the contractor/firms, who are not

eligible for any exemption, will be rejected without entering in to further correspondence in

this regard and no reference will also be made. Tender submitted without EMD shall be

rejected out rightly.

The SSI & NSIC certificate should indicate the name of works / services of tender.

Provisional Registration Certificates are NOT allowed.

EMD will be released only on payment of security deposit in respect of successful bidder

whereas the same will be refunded to others on finalization of the tender / placement of order

to successful bidder.

Wherever in the tender, the rate for security deposit and performance guarantee is Stipulated

as 10% & 5%, the same shall be relaxed to 6% & 3% respectively for Small, Cottage and Tiny

works units registered with Govt. of Gujarat (DIC) and also holding Subsequent registration

with NSIC/CSPO/DGS&D registration certificates for the Work/services and complying the

conditions as above.

( 1 ) Technical Bid Submission:

The following documents to be submitted in online form only with Technical Bid. In case of non-

submission of Technical Bid documents in online form, bid will not be opened and bid will be

rejected/ignored out rightly.

(1) Tender notice & General Instructions

(2) Documents mentioned in Pre-qualification / eligible criteria (List given under)

(3) Scope & Specification of Work and General Terms and conditions

(4) Commercial Terms and Conditions

NOTE: Each document / paper of above (1) to (4) shall be submitted / uploaded in online

form only otherwise bid will be rejected out rightly. Physically submitted documents shall

not be considered for evaluation. Bid Document Should be Submit on Preliminary Stage

Seal & Signature Executive Engineer (O&M)

Of Contractor MGVCL Nadiad City Division.

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P.R. NO. 228720, 1ST ATTEMPT

1. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR TECHNICALQUALIFICATION[TO BE

SUBMITTED IN ONLINE FORM]

The bidder must submit the following all details / all documents (as mentioned hereunder)

with Technical bid through online mode only. It is mandatory. Non Submission of any details

/ any document as per requirement in online form, the bid will be rejected out rightly. All

the documents shall be uploaded in preliminary stage. Physically submitted documents

shall not be considered for evaluation.

1. for erection & maintenance of Overhead network:

A. For experienced / Regular Contractor:

Contractor must have experience of erection of overhead HT/LT lines & Transformers along

with satisfactory work completion certificate regarding execution of work from order issuing

authority of any DISCOM ofGUVNL or any Govt. / private DISCOM of any state of India, any

electricity utility/agencies who have worked under NHAI, agencies who have worked

under Railway dept., agencies who have worked under option-2 for HT/EHT connection,

substation work for overhead line work of EHT, HT, LT & TC.

The documents for considering the experience such as Work order copies, experience

certificate indicating order number and value has to be submitted. However, the work

executed through open/ advertised tender shall only be considered. The work done through

limited tender shall not be considered for experience.

B. for Un-experienced /New contractor:

Bidder/contractor shall be considered as NEW contractor if,

(i) Contractor not having experience of erection of overhead network.

(ii) Contractor having an experience with Disco of GUVNL, any Govt/PVT DISCOM of any

state of India, any electricity utility / agencies who have worked under NHAI,

agencies who have worked under Railway Dept., agencies who have worked under

option-2 for HT/EHT connection, substation work for overhead line work of EHT,

HT, LT & TC but not fulfilling the criteria no.3 of prequalification criteria.

Both contractors mentioned in above sr no.(i) & (ii) can participate in tender as a new

contractor for erection of overhead network provided they fulfill other eligibility criteria at

sr no.5 to 9 of existing SBD.

Note: For sr no. (i) contractor will have to submit electrical contractor’s license of any

state Govt. in their own name/name of firm.

The fresh contractor participating for the first time shall be considered as NEW-1

contractor. The contractor participating second time shall be considered as NEW-2

contractor after successfully completion of first contract as NEW-1 contactor with

submission of duly supported documents thereof.

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P.R. NO. 228720, 1ST ATTEMPT

The quantity allocation among NEW-1 & NEW-2 contractor will be mentioned in commercial

Terms & Condition point no, 7B(a).

2. For erection & maintenance of HT/LT underground network:

2(A) Bidder/contractor shall be consider as regular contractor if

(i) Contractor must have experience of Laying of HT/EHT/LT underground Power cable along

with satisfactory work completion certificate regarding execution of work from order

issuing authority of DISCOM of GUVNL, any Govt./PVT DISCOM of any state of India,

anyelectricity utility / agencies who have worked under NHAI, agencies who have

worked under Railway Dept., agencies who have worked under option-2 for HT/EHT

connection, substation work for Laying underground HT/EHT cable ONLY.

(ii) Contractor having experience of laying of any type of underground pipe line

(GAS/OIL/Water/ sewage etc) with satisfactory work completion certificate regarding

execution of work of laying pipe line form order issuing Govt/PVT authority.

Note: For sr no. (ii) Contractor will have to submit electrical contractor’s license of any

state Govt in their own name/ name of firm.

Qty. Allocation shall be as per commercial terms & condition point no. 7C(a).

However, Contractor has to offer tender qty. in his bid and such bidders must submit

certificate of work experience issued by Engineer in charge showing length of calbe/pipe line

in KM along with order copy form DISCOM of GUVNL, any Govt./PVT DISCOM of any state of

India, anyelectricity utility / agencies who have worked under NHAI, agencies who have

worked under Railway Dept., agencies who have worked under option-2 for HT/EHT

connection, substation work/ Govt./PVT authorities ofGAS/OIL/Water/ sewage etc subject

to verification by MGVCL.

2(B) Bidder/contractor shall be consider as NEW contractor if

(i) New contractor not possessing any experience of laying of underground HT/EHT/LT cable,

(ii) Experience of laying of any type of underground pipe line (GAS/Oil/Water/Sewage etc)

not fulfilling the criteria no.3 of prequalification criteria.

(iii) Experience of laying of HT/EHT/LT cable with DISCOM of GUVNL, any Govtany Govt./PVT

DISCOM of any state of India, any electricity utility / agencies who have worked under NHAI,

agencies who have worked under Railway Dept., agencies who have worked under option-2

for HT/EHT connection, Substation work and not fulfilling the criteria no.3 of prequalification

For all contractor/bidders mentioned under Sr no.(i) to (iii) shall participate as new

contractor provided they fulfill other eligibility criteria at sr no 5 to 9 of existing SBD.

NOTE: For bidders/contractors mentioned in sr no. (i) & (ii) above will have to submit

electrical contractor’s license of any state Govt. in their own name/ name of firm.

The fresh contractor participating for the first time shall be considered as NEW-1 contractor.

The contractor participating second time shall be considered as NEW-2 contractor only after

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P.R. NO. 228720, 1ST ATTEMPT

successful completion of work as NEW-1 contractor. After successfully completion of second

contract as NEW-2 contractor with submission of duly supported documents thereof the NEW-

2 contractor to be considered as Regular contractor by fulfilling the criteria as per

prequalification criteria point no.3 of existing SBD.

QTY. allocation shall be as per commercial terms & condition point no.7C(a).

However, Contractor has to offer tender qty. in his bid and such bidders must submit

certificate of work experience issued by Engineer in charge showing length of calbe/pipe line

in KM along with order copy form DISCOM of GUVNL, any Govt./PVT DISCOM of any state of

India, anyelectricity utility / agencies who have worked under NHAI, agencies who have

worked under Railway Dept., agencies who have worked under option-2 for HT/EHT

connection, substation work/ Govt./PVT authorities ofGAS/OIL/Water/ sewage etc subject

to verification by MGVCL.

3. Regular contractor must submit Experience of having successfully completed similar works

through open/advertised tender anywhere in India only during last 7 years ending last

day of month previous to the one in which tenders are invited should be either of the

a. Three similar completed works costing not less than the amount equal to 40% of the

estimated cost.

b. Two similar completed works costing not less than the amount equal to 50% of the

estimated cost.

c. One similar completed works costing not less than the amount equal to 80% of the

estimated cost.

The work done through limited tender shall not be considered for experience criteria.

Definition of “Similar work” for overhead network:

For purpose of satisfaction of Technical requirement, similar works refers to:

1. DISCOM of GUVNL or any GOVT/PVT DISCOM of any state of India.

2. Any electricity utility

3. Agencies have worked under NHAI (National highway authorities of India)

4. Agencies work under Railway Department.

5. Agencies worked under option-2 for HT/EHT connection, substation work

In above sectors, type of works undertaken should be of the nature of one or more of the

4. Distribution transformers.

Definition of “Similar work” for underground network:

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P.R. NO. 228720, 1ST ATTEMPT

For purpose of satisfaction of Technical requirement, similar works refers to:

1. DISCOM of GUVNL or any GOVT/PVT DISCOM of any state of India.

2. Any electricity utility

3. Agencies have worked under NHAI (National highway authorities of India)

4. Telecom License holder

5. Agencies work under Railway Department.

6. Agencies worked under option-2 for HT/EHT connection, substation work

7. Agencies worked with any Govt/Pvt. Authorities related to laying of any type of

Underground pipe line (GAS/Oil/Water/Sewage etc.)

In above sectors, type of works undertaken should be of the nature of one or more of the

1. Laying of EHT Underground cable.

2. Laying of HT Underground cable.

3. Laying of LT Underground cable.

4. Laying of any type of underground pipe line. (GAS/Oil/Water/Sewage etc)

4. Average Annual financial turnover during last 3 years, ending 31st March of the previous

financial year, should be at least 30% of the estimated cost. The above Average Annual

financial turnover be supported by certificate of Chartered Accountant.

5. Copy of valid E. P. F. Registration in the name of bidder.

6. Copy of valid GST Registration Certificate in the name of bidder

7. Copy of valid PAN card in the name of bidder

8. Copy of valid Labour Insurance Policy in the name of bidder

9. Latest bank solvency certificate from any nationalized bank for a sum of Minimum 20%

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P.R. NO. 228720, 1ST ATTEMPT

Schedule showing approximately the materials to be supplied from the Departmental Store

for work entrusted to any contractor for execution and the rate at which they are charged

Sr. Particular Rate at Which Delivery Place

No Material will be

1 The materials such a fabricated Free of Cost Divisional Store

items, Conductors, Guy wires,

GI Wires, Transformers, Dist.

Box, insulators, steel poles

Except PSC etc. earthing plate.

2 Tools & Tackles & Paints For To be procured by

Painting of Poles & Fabrication. Contractor Rates are

3 Sand, Gravel, water etc To be procured by

required for concreting & Contractor Rates are

muffing. inclusive.

4 MS Bolts and nuts with washers To be procured by

of required sizes Contractor. Rates are

5 Salt and coal for earthing. To be procured by

Contractor Rates are

6 GI Wire SWG: 8 & rigid PVC Free of Cost Divisional Store

pipe of 20mm dia meter.

Note: The Nut Bolts Procured by Contractors should be Standard & ISI Marked and should be

approved from Engineer In charge.

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P.R. NO. 228720, 1ST ATTEMPT

Scope of work & General Terms & Conditions

(To be submitted in Technical Bid in ONLINE form & it is mandatory)

For every item in the Price Bid Schedule –B, sub-order will be issued as and when required for

any sub division office under MGVCL Nadiad City Division Office.

➢ The scope of work of extension of: As per Annexure attached herewith and

as per Schedule-B., condition of contract, technical specification therein and

construction drawing released from time to time as per requirement and as

per engineer in charge’s directions . The work covered by the specifications

shall include furnishing all materials including cement, labour supervision,

plants and equipments and tools, tackles etc., as may be required for the

execution and satisfactory completion of the work.

➢ You shall be required to perform the work accordance with the final

construction and /or additional and general drawings, specification etc., and

in a manner acceptable to EIC (Engineer in charge) who shall have power to

reject any work or materials which in his judgment is not in fully conformity

therewith. You should not make any alteration in the drawings without, prior

written approval of EIC. In case of any conflict regarding interpretation of

meaning of the drawings or specifications, the EIC shall interpret such

meaning which will be final and binding to you. In no case, work shall be

preceded with any uncertainty. All doubts must be clarified with the EIC at

➢ You shall rectify & make good all defective work during the guarantee period

as mention in the tender from the date of successful completion of the work.

➢ All other work not specifically mentioned above/in Schedule-B but indicated

in the drawings, which are necessary for the satisfactory completion of the

works as a whole.

➢ Erection & Maintenance work of HT , LT & TC shall be executed as per MGVCL

standard terms and conditions / REC Construction Standard, MGVCL U/G cable

drawing as per IS: 1255 for U/G cable laying under the supervision of Dy./ Jr.

Engineer of concerned Sub-Division / Division which also includes following:

1. Work shall be required to be executed under any Sub-Division of Nadiad

CityDIVISION Office under any scheme.

2. Any amount of sub-order for any Sub-Division will be issued which shall be

acceptable to the contractor and accordingly work shall be done within the time

frame as mentioned in sub work order.

3. Execution Permission from all local body/Govt./pvt./concerned departments will

be in the scope of contractor.

4. No damages shall be done to any existing utilities having already executed / laid

underground equipments / pipes / cables etc. i.e. Water/ Telephone/

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P.R. NO. 228720, 1ST ATTEMPT

OFC/Gas/Drainage/TV Channel &Internet Cable of other departments otherwise

necessary claim charges shall be borne and settled by contractor.

5. All required materials like Conductors Drums, Transformers & fabrication materials

from MGVCL will be issued from divisional stores of MGVCL for which no extra

payment towards transportation will be made to the contractor.

6. Necessary shutdown for connection/jumpering of Newly Erected lines with existing

network will be provided as per availability or convenience of the MGVCL which

shall be acceptable to the contractor & contractor shall try to complete the work in

7. All erection shall be done properly in good alignment with details marked on it

8. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

9. Contractor must get the requisition, three days well in advance before they require

the material on site, from Engineer-in-charge.

10. Utilization of material procured by contractor must of ISI mark / standard when no

ISI / BIS certification available & must be got examined from the Engineer In charge

before utilization.

11. Length quantity and distance mentioned may vary site to site. The scope of work at

site in all respects as per Schedule -B / Sub work order.

12. All safety precautions must be taken while working by your personnel / supervisor/

any staff / labors, to avoid any accident at site.

13. Any claim arising due to accident at site will be borne and settled by contractor. No

claim will be entertained by MGVCL.

14. Contractor shall deploy qualified Supervisors at site during execution of work at site

for day-today coordination with the MGVCL Engineer’s.

15. Only experience labors shall be deployed by contractor at site. Copy of “Labour

license” issued by the licensing authority under the provision Contract Labour

(Regulation and Abolition) Act, 1970 will be submitted if applicable.

16. Required machinery shall be used for execution of work.

17. As per RE Standards and safety norms generally 30-40mtr span should be kept on

HT/LT line in such a way as to have minimum sag.

17 All road crossings must be provided with guarding arrangement and minimum

feet clearance must be kept between conductor and road level

18 D.E. /J.E of MGVCL will inspect the work at site

19 Work Progress report / information should be submitted timely.

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P.R. NO. 228720, 1ST ATTEMPT

20 No excess work shall be carried out without prior approval of the competent

21 Delay on account of getting permission from any department no extra charges will

be paid by MGVCL.

22 For Live Electric line crossing & on the line work, work should be carried-out after

Power Cut-off and both side earthing of line & under supervision of local S/Dn staff

only & follow all safety measures.

23 In case of any ambiguity, discrepancy or dispute the decision of Supdt. Engineer (O

&M), MGVCL, Nadiad City circle, Nadiad will be final and shall be binding to the

24 The payment to the contractor through R.A. bill will be to the extent of 100% of

the value of the work done provided the contractor furnishes the material account

in respect of the previous R.A. Bill before the next R.A. Bill is paid. If this is not

complying by the contractor, the payment through R.A. Bill shall be made only to

extent of 80% of the total value of the work done. The amount so with held will be

released on furnishing by the contractor the materials account of the relative R.A.

25 Far annual contracts, the contractor will be given separate order for each work on

the basis of the rate contract order. The date of commencement and date of

completion of work will stipulated in the order which the contractor has to agree

otherwise the penalty will be leviable for late completion of work as per

company’s standard condition.

26 Any other items not specifically mentioned in the specifications but which are

required for installation, testing, commissioning and satisfactory operation of the

system as per Indian standards / IE Rules / IE Act and local authority regulations

are deemed to be included in the scope of the specification and no deviation in

this regard shall be accepted.

27 The Contractor shall also be responsible for the overall co-ordination with internal

/ external agencies, project management, training of Company’s manpower,

loading, unloading, handling, moving to final destination for successful erection,

testing and commissioning of the 11 KV HT/LT Line, TC & 11 KV Cable.

28 Contractor will have to provide complete technical supervision during installation

of Lines / cables, right from transport up to testing and commissioning. The

contractor shall arrange for the services of fully qualified and competent

supervisors / engineers for monitoring the whole job. Competent and well versed

Semi skill laborers shall be deployed for execution.

29 Contractor shall charge any commissioned work / erection work in

presence of Engineer-In-Charge or MGVCL representative. Any

consequences / damaged caused by charging such network in absence of

MGVCL representative shall be recovered from the contractor.

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P.R. NO. 228720, 1ST ATTEMPT

SPECIFICATION AND GENERAL CONDITION FOR ERECTION OF H.T.

/ L.T. LINE & LAYING OF UG CABLE

➢ The work entrusted as per the contract should be speedily executed in accordance

with the best practice & should be present neat appearance when completed. All the

works have to be carried out according to the drawing and specifications and as per

the instructions of Engineer-in-charge. There should not be any damage to Company’s

material or to other’s property during transport or erection otherwise damages will be

at the cost of contractor & decision of the Ex. Engr. will be final.

➢ Before commencing erection of lines the contractor will provide with the pole schedule

and layout map of the area, which will give one of the location marked, in the layout

map. The pole, guy and earthing locations will be shown by Engineer-in-charge. Other

drawings referred to the pole schedule will be available for consultation with the

Company’s staff at the site or at the S/Dn, Office. Cutting of tree branches which

come in the way of the line will have to be arranged by the contractor at no extra

➢ Marshy or water logged locations must be avoided as far as possible. If it becomes

inevitable to locate poles at such point, special precautions about foundations will

have to be taken and work carried out as per instructions of the Engineer-in-charge by

the contractor at the tendered rate.

➢ The spans shall be as specified in the pole schedule and the between the power

conductors and neutral shall be as shown in approved drawing.

1) SUPPLY OF MATERIAL:

(a) All material such as rails, RS joints, or other poles {except PSC} fabricated

material, All aluminum alloy conductor, insulators, Guy wire, etc. required for

erections will be supplied at MGVCL’s store at Nadiad. PSC poles for line

supports will be transported and stacked by the Company’s along road side for

HT/LT line and at one place near the site of work within a range of 5kms.

(b) The line supports may be Rail/Girder, PSC or any other type and be 8 Mtr to

Mtr in length and weight 200 to 650 Kgs. The conductor will be different sizes

of all aluminum alloys& different sizes of LT AB/PVC& HT AB Cables. The

conductor /cable will be supplied in coils or in drums as per standard packing

received from suppliers. The rolls/ Drums should be returned to the Store and

stacked at the directed place. For damaged or lost empty crates/drums of

conductor recovery @ applicable scrap rates for each will be affected. Anti-

climbing device like GI barbed wire & Danger Board should be supplied by the

contractor. Lugs will be supplied by the Company.

2) POLE ERECTION:

(a) The work includes carting / transferring of supports particularly PSC poles from

the stacking place, to the site of actual work excavation of pit, fixing of top

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P.R. NO. 228720, 1ST ATTEMPT

insulator fitting, cross arms, clamps numbering etc. complete inclusive of

painting, fixing of danger board caution plates and fitting anti-climbing devices

for double or four, pole structures, Railway or River crossing ortrans-

former structures etc. The work further includes fixing cross arms packing cross

bracing etc., mounting of AB switch DO or HG type fuse units. Poles must

not be erected along the edge of cutting or embankments or where the

soil is liable to be washed away, unless, special precautions are taken to ensure

durable foundation when setting the pole. The pit shall be of ample size to

allow easy entrance of the pole and base plate without any damage to it. After

pole is erected vertically the pit is to be refilled with the excavated earth and

properly rammed. The erection, cost, of single or double pole structures, stay

sets and pipe or plate type earthing is inclusive of excavation of pit refilling of

excavated earth and cost of coke & salt in earthing arrangement as specified.

All the poles must be in plumb, fabrication fitting on pole must be tightas per

3) PAINTING AND NUMBERING:

RAIL Poles, RSJ, Steel tubular poles or all the, steel mounting shall be, given one

coat of brandedmanufacturer’sred oxide paint and two coats of branded

manufacturer’saluminum paint. There should be sufficient interval between every

coat, of paint. The bolts and nuts shall be dipped in anti-corrosive liquid before

insertion, and all over-lapping surface of steel should be given a fine coat, of red oxide

paint before bolting. For the rails and RSJ/Steel tubular poles the lower portion up to

three feet above ground level shall be cleared of rust. Where concreting is not to be

done, this ground surfaces should be given a base coat of red oxide and additional coat

of black bitumen paint which should extend up to 3ft, above ground level of muffing

before inserting in ground. The rest of the surface of the rails of RSJ/Tubular pole shall

be cleaned of all rust and painted with one coat of red oxide and two finishing coats of

approved aluminum paint. The paint which should be ISI marked should be got

approved by the Engineer-in-charge before using on works and will have to be arranged

by the tenderer, as painting is included in the offer. Every pole after erections shall be

numbered in bold black figures both in English and Gujarati at a height of about 8ft.

from the ground level as per instruction of Engineer-in-charge. PSC poles need not be

painted but they should be properly cleaned and fabrications on PSC need be only

painted as specified above.

4) CONCRETING/MUFFING:

The proportion of concrete mixture and the quality of the sand metal should as under.

a)Cement concrete proportion for concreting of Rail/RSJ/Tubular steel poles should be

cement one part, sand three parts 1 ½% “ metal six parts{1:3:6}

Dimension of Concreting:Providing cement concrete foundation for above poles of size

is 0.8 mtr. x 0.6 mtr. x 2.15 mtr. deep with 1:3:6 cement concrete ratio with duly

plastered plinth. Muffing from ground may at height of 12” dia x 24” total height {12”

below 12” above ground level} or as per instruction of Engineer-in-charge. The

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P.R. NO. 228720, 1ST ATTEMPT

plastering should be done with approved quality cement with proper curing etc.

complete. The work should be carried out as per the instructions of the Engineer.

b) The sand shall be clean, grippy and composed of hard, strong & durable grains, it

shall be free from-clay or organic matter. If there is any trace of earthy matter, the

sand must be washed, before using sand for concreting work it should be got approved

from the Engineer-in-charge.

c) Metal should be hard and durable stone, to pass through a mesh of 1 ½ as far as

possible. All metal must be perfectly clean, being washed, necessary and free from any

Sulphur. Size of metal must be got approved from the Engineer-in-charge.

d)Unless otherwise specified the concrete shall be mixed in the above proportions and

should be thoroughly mixed at least three times in a dry state before water is added,

and finally wet mixture be used. All concrete must be mixed on a water tight platform.

In vessel any case, finished work, must be absolutely true inline and level and finished-

off smooth. One finishing coat of cement paste should be applied on outer surface of

the muffing. The concrete block must be kept wet continuously for a period of seven

e) If the Engineer-in-charge of the works or the. Supervisors, finds that cement

concrete is not of the quality and as specified, the same will be rejected.

f) The contractor should procure metal, and sand himself as specified above. Only steel

poles are to be muffed and the size of muffing far steel poles should be 12” dia x

24” total height {12” below 12” above ground level} or as per instruction of Engineer-

5) STRINGING OF CONDUCTOR:

Stringing of standard All Al. Alloy conductor include the erection of necessary HT & LT

strain and pin insulators, jumpering& binding wire, jointing etc. The rate quoted,

should be per conductor route kilometer inclusive of the above. Appropriate, tools

should be used and proper scientific methods are to be applied to protect against cuts,

scratches or kinks, He should particularly follow the instructions of Engineer-in-charge

while making jumper, joints and bindings. While executing this work equipments&

tools like turn table or draw vice etc, should be arranged by the contractor. For

stringing of All aluminum alloy conductor, aluminum or wooden pulley must be used for

supporting contact on poles. Generally 30-40 meter span should be kept on HT/LT line.

6) ERECTION OF STAY SET:

The erection of stay set may be completed with stay clamp, binding of GI stay wire at

either end turn buckle, anchor plate with rod. The binding of stay wire for guy

insulator at both the ends should be done properly. The stay shall be erected suitably

for local conditions. The rate-should be quoted for erection of complete set inclusive

of excavation of pit and refilling of earth and painting. Stay Rod pit must be as per

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P.R. NO. 228720, 1ST ATTEMPT

The earthing device shall be of the coil type or pipe type or plate type as indicated in

the pole schedule. The work of earthing must be carried out as per instructions of

Engineer-in-charge and at the places selected by the field Engineer. The coke or

charcoal powder and salt will have to be procured by the contractor should preferably

use earth augur excavation of earth pit. The contractor should satisfy himself as well

as to supervisor for satisfactory earthing by carrying out test using earth tester. All

earthing is to be covered up to 2 mtr from ground-level by earthing pipes, the earthing

to be provided in a separate pit i.e. other than that of pole. All conductors, earth wire

and stay sets must be tight.

Guard cradle will be provided below HT line/LT line. The guarding must also be

provided where railway trucks, telephone line, and licensees HT, LT lines are passing

below Company’s HT lines. The guarding for the above comprises of GI main bearer

wire GI lacing wire and GI binding wire, etc, complete. The work has to be carried out

as per instruction of Engineer-in-charge. The cradle guard consists of 2 Nos., of SWG

No.8 GI wire for binding, guarding for railway crossing is to be carried out as per

instruction of the Engineer-in-charge. All road crossings must be provided with

guarding arrangement and minimum 22 feet clearance must be kept between

conductor and road level.

9) ERECTION OF TRANSFORMER SUBSTATION:

Transformer sub-station will be of outdoor type & will consist of the following

a) 05 to 500KVA transformer complete with its accessories.

b) One set of HT distribution type lightning arrestors.

c) One distribution box with necessary wiring.

d) The contractor should lay the cable as per instruction of Engineer-in-charge & use

crimping lugs for termination of cable as per requirement and the crimping tools to be

arranged by contractor.

e) One set of DTR meter along with meter box for accounting of energy.

Pipe earthing should be provided on either side of the transformer center, providing earth

wire for lightning arrestor, transformer body and Dist. Box and two separate wires of distinct

earthing for neutral with T/C SWG-8 copper or GI Wires. The rate should be quoted inclusive

of painting of structure & transportation from the Company’s Store to the site of

erection.Separate earthing pit should be provided for neutral earthing.

10) LAYING OF SINGLE PHASE SERVICE LINES AND THREE PHASE LINES.

This will consists of lying of overhead service line with G.I. bearer wire, pipe fixing or fixing

of meter, MMB, earthing etc.

1 The twin or single core wire will have to be utilized with G.I. Wire No.8 or 10 and reel

insulator would be provided at equal intervals & at both side of GI wire Egg insulator shall be

2. There should not be any joints in the service line. Meter should be earthed properly.

3. Conduit PVC pipe should be fixed in decent way in the premises of the consumer and

damage occurring to the promises due to fixation of pipe of taking the service line into

premises shall be borne by the contractor.

4. In case of 1 PH / 3 Ph service line would have to be laid up to metering point only. The

metal meter box should be fixed up as per directive of Engineer-In-Charge& provided

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P.R. NO. 228720, 1ST ATTEMPT

11) Laying of Under Ground Cable:

1. All cables before lay shall be tested with megger. The cable cores shall be

tested for continuity absence of cross phasing, insulation resistance between conductor

to earth/sheath/armor and insulation resistance between conductors.

2. Length quantity and distance mentioned may vary site to site. The scope of work

at site in all respects as per Schedule -B / Sub work order.

3. Cables shall be charged by Contractor satisfactorily after completion of work &

testing in consultation with MGVCL. The completion of work shall be recognized only

after charging of cable.

4. For Cable kit Make (Brand) you have to submit C.P.R.I./ERDA Lab Type test

certificate not older than Seven years and as per IS 13573:2011.

5. The sealing of cable ends during the storage, execution till jointing work is

completed, shall be in the scope of Contractor. In no circumstances, the cable ends

shall be kept open. The damages done because of water / moisture ingress or

penetration in the cables / conductors during execution shall be recovered from the

Contractor. It will be the responsibility of the Contractor to make them good or

replace free of cost without affecting the completion schedules.

6. The cables shall be completely surrounded by a layer of sand having low thermal

Resistivity (selected sand) about 300 mm throughout the width of cable Trench as per

Drawings of MGVCL.

7. The new cable end seals shall be applied before starting of laying cable and shall be

checked after laying and if found damaged shall immediately be resealed. Sufficient

number of heat shrinkable cable end sealing caps shall be stocked at site stores for

testing and jointing work. Cable end caps shall be in the scope of the Contractor.

8. The Contractor shall have total responsibility for the entire materials stored, loose,

Semi assembled and/or erected by him at site in his custody. The Contractor shall

make suitable security arrangements at his own cost to ensure the protection of all

materials, equipment and works from theft, fire pilferage and any other damages and

loss. It shall be the responsibility of the contractor to arrange for security till the works

are finally taken over by the Company.

12. TRENCHING:-

➢ The trench excavation and filling–in shall be so executed that all walls, roads,

sewers, drains, pipes, cables, structures, places and things shall be reasonably secured

against risk of injury and shall be carried out to the satisfaction of the authorities

concerned. However, if any, damages to existing services made, Contractor shall

arrange and pay for any necessary repair, to make good the damages.

➢ The excavated material shall be properly stored to avoid obstruction to public

and traffic movement. Where, owing to traffic or for reasons of safety the excavated

material shall be removed from the site and returned for refilling the trench on

completion of lying. The contractor at his own cost shall disposeoff surplus material.

➢ The bottom of the excavated trench should be leveled flat and free from any

object, which would damage the cables. Any gradient encountered shall be gradual.

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P.R. NO. 228720, 1ST ATTEMPT

➢ When the excavation of the trenches has been accurately executed, the

contractor shall inform engineer in-charge for approval. Lying of cables shall not be

started until engineer in-charge approves the trench.

13. REINSTATEMENT:-

➢ A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall

also be laid as per the Drawing. The warning tape shall be printed in RED letter (IN

ENGLISH AS WELL AS GUJARATI) as “CAUTION: 11000 VOLTS MGVCL CABLE” and to be

placed at about 300 mm To 450 mm depth from ground level along the route of cable.

14. CABLE ROUTE/JOINT MARKER/IDENTIFICATION:-

Permanent means of indicating the position of joints and cable route shall be

Supplied and lay as per Schedule-B. Pre –cast RCC markers shall be placed as per

the field requirement, if the route passes through open fields, markers should be

conspicuously visible and above ground surface. The marker should incorporate the

following relevant information:

1) The name of the owner – MGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker.

The interval should be maximum 50 meters between two markers. It should be put

at bends, curves, road crossing, etc. of cable route.

15. TESTS AFTER INSTALLATION:-

Pre-commissioning tests on site, to be undertaken by the successful Tenderer shall

include the following.

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10KV DC

for one minute between each phase to phase & phase to cable earth.

d) Continuity & Phase confirmation.

16. JOINTING AND TERMINATION OF CABLES:

➢ The joint bay should be of sufficient dimensions to allow jointers to work with as

much freedom of movement and comfort as possible.

➢ An enclosure or suitable protection cover shall be used in all circumstances

wherever jointing work is carried out in the open irrespective of the weather

conditions. The joint shall be in dust free, moisture free and clean atmosphere.

➢ If the cable ends seals or cable ends are found to have suffered damage the cable

should not be jointed, without tests and rectification.

➢ Sufficient length of spare cable shall be left in the ground, for future needs.

➢ The cable shall be fixed properly using non-metallic clamps to be supplied by

Contractor through GI pipe dia 4”.

➢ All the pre commissioning tests shall be carried out by the Bidder If any abnormality

found during testing; bidder will have to rectify the same at no extra costs.

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P.R. NO. 228720, 1ST ATTEMPT

17. List of Sub Division under Nadiad City Division:

(1)Nadiad East, (2) Nadiad West, (3) Nadiad Rural, (4) Vaso, (5) Chaklasi

Scope of work & General Terms & Conditions

For every item in the Price Bid Schedule –B, sub-order will be issued as and when required for

any sub division office under MGVCL Nadiad City Div. Office.

➢ The scope of work of extension of: As per Annexure attached herewith and

as per Schedule-B., condition of contract, technical specification therein and

construction drawing released from time to time as per requirement and as

per engineer in charge’s directions . The work covered by the specifications

shall include furnishing all materials including cement, labour supervision,

plants and equipments and tools, tackles etc., as may be required for the

execution and satisfactory completion of the work.

➢ You shall be required to perform the work accordance with the final

construction and /or additional and general drawings, specification etc., and

in a manner acceptable to EIC (Engineer in charge) who shall have power to

reject any work or materials which in his judgment is not in fully conformity

therewith. You should not make any alteration in the drawings without, prior

written approval of EIC. In case of any conflict regarding interpretation of

meaning of the drawings or specifications, the EIC shall interpret such

meaning which will be final and binding to you. In no case, work shall be

preceded with any uncertainty. All doubts must be clarified with the EIC at

➢ You shall rectify & make good all defective work during the guarantee period

as mention in the tender from the date of successful completion of the work.

18. Work shall be required to be executed under any Sub-Division of Nadiad City

Division Office under any scheme.

19. Any amount of sub-order for any Sub-Division will be issued which shall be

acceptable to the contractor and accordingly work shall be done within the time

frame as mentioned in sub work order.

20. Execution Permission from all local body/Govt./pvt./concerned departments will

be in the scope of contractor.

21. No damages shall be done to any existing utilities having already executed / laid

underground equipments / pipes / cables etc. i.e. Water/ Telephone/

OFC/Gas/Drainage/TV Channel & Internet Cable of other departments otherwise

necessary claim charges shall be borne and settled by contractor.

22. Necessary shutdown for connection/jumpering of Newly Erected lines with existing

network will be provided as per availability or convenience of the MGVCL which

shall be acceptable to the contractor & contractor shall try to complete the work in

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P.R. NO. 228720, 1ST ATTEMPT

23. All work shall be done properly in good alignment with details marked on it

24. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

25. Utilization of material procured by contractor must of ISI mark / standard when no

ISI / BIS certification available & must be got examined from the Engineer In charge

before utilization.

26. All safety precautions must be taken while working by your personnel / supervisor/

any staff / labors, to avoid any accident at site.

27. Any claim arising due to accident at site will be borne and settled by contractor. No

claim will be entertained by MGVCL.

28. Contractor shall deploy qualified Supervisors at site during execution of work at site

for day-today coordination with the MGVCL Engineer’s.

29. Only experience labors shall be deployed by contractor at site. Copy of “Labour

license” issued by the licensing authority under the provision Contract Labour

(Regulation and Abolition) Act, 1970 will be submitted if applicable.

30. Required machinery shall be used for execution of work.

30 D.E. /J.E of MGVCL will inspect the work at site

31 Work Progress report / information should be submitted timely.

32 No excess work shall be carried out without prior approval of the competent

33 Delay on account of getting permission from any department no extra charges

will be paid by MGVCL.

34 For Live Electric line crossing & on the line work, work should be carried-out

after Power Cut-off and both side earthing of line & under supervision of local S/Dn

staff only & follow all safety measures.

35 In case of any ambiguity, discrepancy or dispute the decision of Supdt. Engineer

(O &M), MGVCL, Nadiad circle, Nadiad will be final and shall be binding to the

36 The payment to the contractor through R.A. bill will be to the extent of 100% of

the value of the work done provided the contractor furnishes the material account in

respect of the previous R.A. Bill before the next R.A. Bill is paid. If this is not

complying by the contractor, the payment through R.A. Bill shall be made only to

extent of 80% of the total value of the work done. The amount so withheld will be

released on furnishing by the contractor the materials account of the relative R.A. bill.

37 For annual contracts, the contractor will be given separate order for each work

on the basis of the rate contract order. The date of commencement and date of

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P.R. NO. 228720, 1ST ATTEMPT

completion of work will stipulated in the order which the contractor has to agree

otherwise the penalty will be leviable for late completion of work as per company’s

standard condition.

38 Any other items not specifically mentioned in the specifications but which are

required for installation, testing, commissioning and satisfactory operation of the

system as per Indian standards / IE Rules / IE Act and local authority regulations are

deemed to be included in the scope of the specification and no deviation in this regard

shall be accepted.

39 The Contractor shall also be responsible for the overall co-ordination with

internal / external agencies, project management, training of Company’s manpower,

loading, unloading, handling, moving to final destination for successful erection,

testing and commissioning of the 11 KV HT/LT Line, TC & 11 KV Cable.

40 Contractor will have to provide complete technical supervision during installation

of Lines / cables, right from transport up to testing and commissioning. The

contractor shall arrange for the services of fully qualified and competent

supervisors / engineers for monitoring the whole job. Competent and well versed

Semi skill laborers shall be deployed for execution.

41 Contractor shall charge any commissioned work / erection work in

presence of Engineer-In-Charge or MGVCL representative. Any consequences /

damaged caused by charging such network in absence of MGVCL representative

shall be recovered from the contractor.

Seal & Sign of Contractor Executive Engineer

With Rubber Stamp. MGVCL, Nadiad City Division

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P.R. NO. 228720, 1ST ATTEMPT

SPECIFICATION AND GENERAL CONDITION

1. The work entrusted as per the contract should be speedily executed in accordance with the

best practice & should be present neat appearance when completed. All the works have to

be carried out according to the drawing and specifications and as per the instructions of

Engineer-in-charge. There should not be any damage to Company’s material or to other’s

property during transport or erection otherwise damages will be at the cost of contractor &

decision of the Ex.Engr. will be final.

2. All cables before lay shall be tested with megger. The cable cores shall be tested for

continuity absence of cross phasing, insulation resistance between conductor to

earth/sheath/armor and insulation resistance between conductors.

3. Cables shall be charged by Contractor satisfactorily after completion of work & testing in

consultation with MGVCL. The completion of work shall be recognized only after

charging of cable.

4. For Cable kit Make (Brand) you have to submit C.P.R.I./ERDA Lab Type test certificate

not older than Seven years and as per IS 13573:2011.

5. The sealing of cable ends during the storage, execution till jointing work is completed,

shall be in the scope of Contractor. In no circumstances, the cable ends shall be kept open.

The damages done because of water / moisture ingress or penetration in the cables /

conductors during execution shall be recovered from the Contractor. It will be the

responsibility of the Contractor to make them good or replace free of cost without

affecting the completion schedules.

6. The new cable end seals shall be applied before starting of laying cable and shall be

checked after laying and if found damaged shall immediately be resealed. Sufficient

number of heat shrinkable cable end sealing caps shall be stocked at site stores for testing

and jointing work. Cable end caps shall be in the scope of the Contractor.

7. The Contractor shall have total responsibility for the entire materials stored, loose, Semi

assembled and/or erected by him at site in his custody. The Contractor shall make

suitable security arrangements at his own cost to ensure the protection of all materials,

equipment and works from theft, fire pilferage and any other damages and loss. It shall

be the responsibility of the contractor to arrange for security till the works are finally taken

over by the Company.

8. TESTS AFTER INSTALLATION:-

Pre-commissioning tests on site, to be undertaken by the successful

Tenderer shall include the following.

a) Insulation Resistance of each cable drum length after laying and before

b) Before laying of cable, tests for detection of damage to outer sheath,

c) After laying each cable with end termination shall withstand a voltage

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P.R. NO. 228720, 1ST ATTEMPT

of 10KV DC for one minute between each phase to phase & phase to

d) Continuity & Phase confirmation.

9. JOINTING AND TERMINATION OF CABLES:

➢ The joint bay should be of sufficient dimensions to allow jointers to work with as much

freedom of movement and comfort as possible.

➢ An enclosure or suitable protection cover shall be used in all circumstances

wherever jointing work is carried out in the open irrespective of the weather

conditions. The joint shall be in dust free, moisture free and clean atmosphere.

➢ If the cable ends seals or cable ends are found to have suffered damage the cable

should not be jointed, without tests and rectification.

➢ Sufficient length of spare cable shall be left in the ground, for future needs.

➢ The cable shall be fixed properly using non-metallic clamps to be supplied by

Contractor through GI pipe dia 4”.

➢ All the pre commissioning tests shall be carried out by the Bidder If any abnormality

found during testing; bidder will have to rectify the same at no extra costs.

10. List of Sub Division under Nadiad City Division:

Nadiad East, Nadiad West, Nadiad Rural, Vaso, Chaklasi.

Seal & Signature Executive Engineer (O&M)

of Contractor MGVCL Nadiad City Division.

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P.R. NO. 228720, 1ST ATTEMPT

MADHYA GUJARAT VIJ COMPANY LIMITED

NADIAD CITY DIVISION OFFICE, NR. HINDU ANATH AASHRAM, NADIAD – 387

Ph. No-0268-2532906,Web Site : www.mgvcl.com E-mail : [email protected]

Fax No : 0268 -

COMMERCIAL TERMS AND CONDITIONS(For Works/Service)

Tender fee (Non-refundable) as notified in the tender notice should be paid Tender fee &EMD to

be paid through RTGS only. In cases, where EMD need not to be paid, valid exemption

certificates duly notarized has to be uploaded. No physical document requires to be submitted.

Online payment receipt of tender fee & EMD/exemption certificate to be uploaded on

Preliminary Stage. This is mandatory.

2 EARNEST MONEY DEPOSIT: (E.M.D.)

Bidder / contractor have to pay E.M.D. at a rate of 1 % of the total cost of the Tender. It

should be paid by RTGS/NEFT/online and payment receipt to be upload on

Preliminary Stage.

All the Bidders shall be required to pay EMD, except those who are exempted as per Industries &

Mines Department, GoG New Purchase Policy Resolution No.: SPO/1095/2636(97)/CH dated

23.09.1997 for Small and Micro Scale Industries.

In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be

produced / attached in EMD Cover in physical form as per the Tender Terms and Conditions.

The Micro and Small Scale Industrial (Service) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D, Registration

Certificates for the item under Tender will be eligible for exemption from payment of EMD on

submission of duly notarized copies of their UDYAM REGISTRATION CERTIFICATE only

out of SSI/MSME Part-II/UdhyogAadhar/Udyam Registration Certificate shall remain valid from

1st April 2022 OR from the date as amended in future with time to time Notification issued

from Ministry of Micro, Small & Medium Enterprises (MSME), Govt of lndia&

CSPO/NSIC/DGS&D Registration Certificates inEMD Cover.

"In case of UDYAM REGISTRATION CERTIFICATE / UdyogAadhar Memorandum, the certificate

should indicate the service of related group of item(i.e. Section M. Division 71 or 74, Group

or 749 having NIC 5-digit code of 71100(Architectural and engineering activities and related

technical consultancy) or 74909(Other professional, scientific and technical activities n.e.c.) '[It

is to be noted thatout of SSI/MSME Part- II/UdhyogAadhar/Udyam Registration Certificate-only

UDYAM REGISTRATION CERTIFICATE shall remain valid from 1st April 2022 OR from the

date as amended in future by the with time to time Notification issued from Ministry of Micro,

Small & Medium Enterprises (MSME), Govt of India]"

No relaxation shall be given to the bidders of Outside Gujarat State even though having

above certificate.No relaxation shall be given to the Gujarat based bidders having only one

registration number from Government of Gujarat but no subsequent registration with NSIC

registration certificates for the item under tender.

All the “SSI” and “NSIC/CSPO/DGS&D” registration certificates Documents furnished along

with the tender submitted by the bidders having Small, Cottage & Tiny industrial units

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P.R. NO. 228720, 1ST ATTEMPT

registered under small scale industries of Govt. of Gujarat should have clear validity as per

the tender and should invariably be renewed as per the norms of “SSI” and

“NSIC/CSPO/DGS&D” registration certificates Otherwise they shall have to pay E.M.D. and no

exemption will be granted.

Tenders submitted without Earnest Money Deposit by the contractor/firms, who are not eligible for

any exemption, will be rejected without entering in to further correspondence in this regard and no

reference will also be made. Tender submitted without EMD shall be rejected out rightly.

The above certificates should indicate the name of works / services of tender. Provisional

Registration Certificates are NOT allowed.

EMD will be released only on payment of security deposit in respect of successful bidder whereas

the same will be refunded to others on finalization of the tender / placement of order to successful

Wherever in the tender, the rate for security deposit and performance guarantee is

Stipulated as 10% & 5%, the same shall be relaxed to 6% & 3% respectively for Small, Cottage

and Tiny works units registered with Govt. of Gujarat (DIC) and also holding Subsequent

registration with NSIC/CSPO/DGS&D registration certificates for the Work/services and complying

the conditions as above.

E.M.D. of the unsuccessful tenderer’s willbe returned within 60 days of placing of the LOA (Letter

of Acceptance) on the successful Tenderer, subject to the Tenderer returning the original receipt

of the EMD together with the advance stamped receipt, to tender inviting authority of MGVCL.

E.M.D. will be returned to the successful bidders, only on their submission of performance

guarantee towards execution period (i.e. security deposit) and execution of agreement against

LOA released on them.

“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”

CORPORATE GUARANTEES ARE NOT ALLOWED.

3 TENDER SPECIFICATIONS:

Specification framed out by MGVCL shall be separately brought out in the tender documents. No

deviation in specification shall be allowed and MGVCL decision shall be final. The technical

scrutiny committee of MGVCL shall evaluate the techno-commercial view of the tender. MGVCL

reserves the right to open or not to open the price bid of the bidders on the basis of their past

performance of their works carried out.

Tender should be in two bids.

a) Preliminary Bid-Technical bid and b) Price Bid.

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored

The price bid of those who are techno-commercially qualified shall be opened. After technical bid

is opened, for modification, if any, all shall be given equal chance.

4 PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated with loading

GST, unless otherwise mentioned in the tender documents. If more than one party is to be

considered for placement of order, they will have to match their price with L-1 price, (new or

regular as the case may be)which is technically acceptable. MGVCL may go to the price L-2

depending upon the exigency. If MGVCL feels that there is lack of serious competition or any

other reasons, MGVCL may negotiate with the L-1 party. MGVCL’s decision shall be final and

binding on all the parties.

5 PERFORMANCE GUARANTEE (PG) TOWARDS EXECUTION OF CONTRACT PERIOD:

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P.R. NO. 228720, 1ST ATTEMPT

(i.e. SECURITY DEPOSIT):

THE SECURITY DEPOSIT AMOUNT SHOULD BE PAID BY THE SUCESSFUL BIDDER

WITHIN 15 DAYS FROM THE DATE OF RECEIPT OF LETTER OF ACCEPANCE.

The successful bidder will be required to pay an amount equivalent to 5% of the value of the LOA

as a Security Deposit for satisfactory performance of the execution of Contract. If the full Security

Deposit amount is not paid within 15 (Fifteen) days after the receipt of the LOA (Letter of

Acceptance), then the LOA will be out rightly cancelled at the risk & cost of the Bidder (at the

discretion of MGVCL) and EMD amount paid will be forfeited without entering into any

correspondences and this will be binding on the Bidder and MGVCL will take necessary action

against bidders. Such Security Deposit will be payable either by RTGS / NEFT/ Bank

Paid Security Deposit will be returned on successful execution of contract& after submission of

PBG (Performance Bank Guarantee).

The successful tenderer except the Gujarat bidders having Small, Cottage and tiny Industrial

units of Gujarat State having the registration number under Small Scale Industries of Government

of Gujarat will be required to pay an amount equivalent to 5% (Five) of the value of the order as a

Performance Guarantee (Security Deposit) for successful execution of the contract.

Such Performance Guarantee (Security Deposit) for satisfactory/successful execution will be

payable RTGS / NEFT / Bank Guarantees only. Bank Guarantees from Scheduled / Nationalized

Banks will be acceptable if the amount of security deposit payable exceed Rs.5, 000/-. The Bank

Guarantees will be executed on the standard form prescribed by MGVCL.

ONLY FOR GUJARAT BIDDER/S:

The Small, Cottage and tiny Industrial units of Gujarat State having the registration number under

Small Scale Industries of Government of Gujarat have to submit the security deposit of (i.e.

performance Guarantee towards execution) 3% of total value of order instead of5 % of order

The above relaxation in payment of performance Guarantee towards execution period (Security

Deposit) shall be given to the small, cottage & Tiny industrial Units registered under small scale

industries of Govt. of Gujarat and holding subsequent registration with CSPO/NSIC/DGS&D

registration certificates for the item under tender. It is mandatory for the bidders of Gujarat state

to submit the notarized copy of valid SSI certificate or applicable valid acknowledgement of

memorandum filed by Small, cottage and tiny industrial units with the District Industrial Centre

(DIC) of Gujarat State and notarized copy of subsequent registration certificate of

CSPO/NSIC/DGS&D otherwise bidder have to pay the security deposit 5% of order value. No

relaxation shall be given to the bidders having only one registration numbers from

Government of Gujarat but no subsequent registration with CSPO/NSIC/DGS&D

registration certificates for the item under tender.

No exemption as well as relaxation shall be given to outside Gujarat based parties.

In case of the Bank Guarantees furnished / submitted, they should have clear one time validity till

the completion of the order in all respects. Bank Guarantee for Interim period will not be allowed.

If by any reasons the contract period is extended then contractor should undertake to renew the

Bank Guarantee at least one month before the expiry of the validity (i.e without vacuum period

and without waiting for MGVCL’s intimation seeking extension) failing which MGVCL will be at

liberty to encash the same.

CORPORATE GUARANTEES AND STAGEWISE BANK GUARANTEES ARE NOT ALLOWED.

The Performance Bank Guarantee covering execution of contract will be returned only on

successful execution of contract and on receipt of the Bank Guarantee towards

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P.R. NO. 228720, 1ST ATTEMPT

warranty/guarantee.

The successful bidder shall have to furnish PG (i.e. Performance Guarantee) against warranty /

Guarantee (as per condition no.6 of this tender commercial terms & condition) of the contract

value separately as applicable as per this tender condition.

GUVNL and their any subsidiary company viz. MGVCL / DGVCL / PGVCL / UGVCL / GETCO /

GSECL has discontinued the registration of contractor as class A, B, & C and as such it will not

be applicable for the current tender under issue.

“If the full Performance Guarantee towards Execution Period (Security Deposit) amount is not

paid within 15(Fifteen) days after the receipt of the LOA, then the LOA will be out rightly cancelled

at the risk & cost of the Tenderer (at the discretion of MGVCL) without entering into any

correspondences and this will be binding on the Tenderer and no final Work Order will be placed

and if placed, it will also be out rightly cancelled and EMD shall be forfeited.

6 PERFORMANCE GUARANTEE: The security deposit will be converted into performance

Guarantee on completion of execution of order of 12 Months. However performance

Guarantee/Warranty of the work shall be for 12 months on completion/execution of last date of

work completed & accordingly the performance Guarantee will be valid up to 12 Months on

completion of work.

7 Quantity Distribution:

7A Reservation for Gujarat based Parties:

50% quantity of work / 50% of tender amount shall be reserved for Gujarat based parties who are

techno-commercially qualified and who match the L-1 end cost with GST and Cess of New /

Regular contractor (if they themselves are not L-1). The firm shall be considered as ‘Gujarat

base’ on submission of his license of Govt. of Gujarat on their own name.

The benefit of Gujarat based reservation is applicable where the quoted Unit End Cost with GST

and Cess as applicable of Gujarat based bidder is not higher than 15% of the quoted Unit End

Cost with GST and Cess as applicable of L-1 New / Experienced bidder, as the case may be. If

difference is higher than 15%, then reservation benefit of Gujarat based parties may not be

7B QUANTITY DISTRIBUTION For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who have confirmed

/fulfilled pre eligibility criteria will only be considered for price evaluation. MGVCL will not consider

the price bid of any contractor who does not confirm / fulfill the eligibility criteria.

[a] While placing the order, the quantity distribution to each new-1 contractor/ firms shall be

restricted up to 10% of the tender amount or Rs 1.0 Lac whichever is higher while for each

new-2 contractor/firm shall be restricted up to 25% for of the tender amount or Rs.2.0 Lac

whichever is higher subject to ceiling of 40% of tender amount for all such new-1 & new-2

bidders provided the price of New contractor is lower than the regular/experienced contractor.

New-2 contractor / new firm will be considered as a regular contractor only after full filing

experience criteria as mentioned in Bidders pre-qualifying criteria as per point no.

[b] The new contractor will be asked to match the L-1 prices of the new contractor only and the

Regular contractor has to match the L-1 price of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the above

condition no. (a) shall be suitably relaxed by MGVCL. MGVCL would not place order on more

than 50% of the total parties who are bidding for the order. L-1 regular contractor however will get

heavy weight age in order placement.

The contractor, who have not submitted any documents in support of his experience OR are not

meeting prequalification criteria of experience as mentioned in point no. 3, shall be considered as

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P.R. NO. 228720, 1ST ATTEMPT

New contractor. No correspondence in this regard shall be entertained after opening of bid.

7C QUANTITY DISTRIBUTION For laying of Under Ground Cable work:

The Contractors who have confirmed /fulfilled pre eligibility criteria will only be considered for

price evaluation. MGVCL will not consider the price bid of any contractor who does not confirm /

fulfill the eligibility criteria.

New contractor not possessing any experience of laying underground cable in any DISCOM of

GUVNL can also participate in tender having experience with any electricity utility/telecom license

holder/agencies who have worked under NHAI/Agencies who have worked under Railway

Dept./agencies who have worked under Option-2 for HT connection, substation work for

underground HT cable/overhead line work of HT, LT & TC.

[a]While placing the order, the quantity/work distribution TO each new-1 contractors /firms shall

restricted up to10%of the tender amountor minimum Rs 1.0 Lac whichever is higherwhile for

each new-2 contractor /firms shall be restricted up to 25% of the tender amount or RS.2

Lac whichever is higher subject to ceiling of 40% of the tender amount for all such new-1 &

new-2 bidders provided the price of new contractor is lower than regular/experienced

contractor.New-2 contractor / new firm will be considered as a regular contractor only after full

filing experience criteria as mentioned in Bidders qualifying criteria as per point no. 3. Of

prequalification criteria.

[b] The new contractor / new firms will be asked to match the L-1 prices of the new contractor

only and the regular contractor has to match the L-1 price of the regular contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the above

condition no. (a) shall be suitably relaxed by MGVCL. MGVCL would not place order on more

than 50% of the total parties who are bidding for the order. L-1 regular contractor however will get

heavy weight age in order placement.

The contractor, who have not submitted any documents in support of his experience OR are not

meeting prequalification criteria of experience, as mentioned in above point no. 3, shall be

considered as New contractor. No correspondence in this regard shall be entertained after

opening of bid.

The price should be inclusive of all applicable taxes/cess if any & as per prevailing GST as

applicable from time to time on given taxable goods and/or services.

The rates are asked for only on percentage basis against estimated amount e.i.e. item wise rates

stated in the Schedule "B". The tender offer must specify and the percentage either above or

below to the estimate amount. And it should be clearly specified both in figure and words. The

rates so accepted will be applicable during the operative period of contract and quoted / ordered

price shall remain firm during entire execution of of the contract.

The bidders, whose prices are found almost equal, the quantity distribution limiting to few of such

bidders will be decided at the sole discretion of MGVCL.

9 The quantities mentioned in the tender schedule are only approximate. Actual quantities may

increase or decrease according to the site condition. The Company reserve the right of revising or

deleting any of the quantities to be erected during the execution of the contract and the final

quantities actually erected by the contractor will be calculated and paid at the rate in contract

10 VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 120 days from the date of opening of

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P.R. NO. 228720, 1ST ATTEMPT

technical bids. In case of finalization of the tender is likely to be delayed, the tenderer will be

asked to extend the same without change in the prices or any terms and conditions of the offer. If

any change is made, original or during the extended validity period, the offers will be liable for

outright rejection without entering into further correspondence in this regard and no reference will

11 Goods & Services Tax (GST):

MGVCL GST Registration No. is 24AADCM7439H1ZE

The firm prices are exclusive of Goods & Service Tax as applicable. The amount and rate (%) of

GST as applicable should clearly be indicated separately. (GST means all applicable

Tax/Cessunder GST Laws. GST Laws means IGST Act, GST (Compensation to the State for

Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.)

over and above as charged in the invoice shall be borne by the Contractor. However, any refund

received by the contractor on account of GST charged from the Company; such refund shall have

to be passed on to the Company, along with interest if any. Such refund along with interest needs

to be passed on suo-motu by the contractor.

Further, the Company has a right to recover the amount Of GST along with penal interest at the

rate of 15% per annum or interest/fees and penalty charged under GST Law, whichever is higher

if GST charged is not paid / short paid to the government or failed to upload the details or uploads

inaccurate particulars on GSTIN portal by the Contractor within the stipulated time limit.

12 STATUTORY VARIATION:

Any statutory increase or decrease in GST as applicable or in the event of introduction of new

tax/cess or cessation of existing tax/cess subsequent to the offer if it takes place within the

original contractual completion date will be to COMPANY’s account subject to the claim being

supported by documentary evidence. However, if any decrease takes place after the contractual

delivery date, the advantage will have to be passed on to COMPANY.

13 PAYMENT TERMS:

Payment of works shall be made in 30 Days after scrutinizing of Bill at division level if

found in order.

14 REPEAT/ADDITIONAL ORDERS:

MGVCL reserves the right to place repeat orders / additional orders on the successful tenderer up

to 25% of the original order value of the Work order at the same prices terms and conditions

stipulated in the original contract during contractual period. In special circumstances MGVCL will

reserve the right to place repeat order / additional order up to 100% of the original order valueas

mutually agreed upon.

15 CONTRACT PERIOD:

The contract will remain in force for the period of one year from commencement ofthe first work.

The contractor is bound to complete the work within the specified period for each work given by

the Engineer-in-charge.

Priority of works would be decided by the Sub division Deputy Engineer (O&M) and he the

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P.R. NO. 228720, 1ST ATTEMPT

contractor shall carry out the work within stipulated time for order issued byDeputy Engineer.

15 Minimum Manpower requirement :

The contractor shall provide minimum 2 (two) gangs per ARC / work order [wherein each gang

should comprise of minimum 8 persons or number of persons as specified in sub work order by

Engineer-in-charge of Sdn along with name of each labour with valid identy proof (Adharcard,

voter ID)] till completion of ARC / work order. For non providing required persons as mentioned in

sub-order or providing less number of persons; following action shall be initiated against the

On the First instance: notice shall be issued to contractor to provide required persons.

On the Second instance: Show cause notice shall be issued to contractor to comply within

days. If complied satisfactorily then allow with penalty of 10% of sub work order value.

On the Third instance: termination notice shall be issued and process for completion of work at

risk & cost of the contractor shall be initiated by giving contract to next bidder of tender

subject to price matching with the ordered price(if available) or by way of inviting new

16 PENALTY FOR LATE COMPLETION OF WORK:

The time limit allowed for carrying out the work as entered in the tender shall strictly

observed by the contractor and shall be reckoned from the date on which the order to

commence the work is given to the contractor. The work shall throughout the stipulated

period of contract be proceeded with due diligence (time being essence of contract) and

for delay. The contractor shall pay penalty for an amount equal to 0.5% (half percent) per

one week for the contract amount of work order subject to ceiling of 10% of order value

plus applicable GST.

The penalty will be invariably deducted from contractor’s bill payable either from

this contract or from any other contract with the Company or from EMD or Security

deposit amount and no refund will be given unless the competent authorities

approves the reduction with the reasons for delay attributable to MGVCL as well

as to party will be brought out clearly while putting the proposal for waiver /

reduction in penalty to competent authority.

For Annual Rate Contract (ARC):

Annual Rate contracts, the contractor will be given separate sub work order for

each work on the basis scheduled rate of the contract. The date of

commencement and date of completion of work shall be stipulated in the sub work

order, which the contractor has to agree otherwise the penalty will be charged for

delay in completion of work for an amount equal to 0.5% (half percent) per one

week subject to ceiling of 10% of Sub work order value plus applicable GST

“D.G.S & D. FORCE MAJEURE CLAUSE”

If, at any time during the continuance of this contract, the performance in whole or

in part by either party of any obligation under this contract shall be prevented or

delayed by reason of any war, hostility, act of the public enemy, civil commotion,

sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes

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P.R. NO. 228720, 1ST ATTEMPT

lockouts or acts of God (hereinafter referred to as event), then provided notice of

the happening of any such event is given by either party to the other within twenty

one days from the date of occurrence thereof, neither party shall by reason of

such event be entitled to terminate this contract nor shall either party shall have

any claim for damages against the other in respect of such non-performance of

delay in performance, and deliveries under the contract shall be resumed as soon

as practicable after such event has come to end or ceased to exist, and the

decision of the Managing Director as to whether the deliveries have been so

resumed or not shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under

this contract is prevented or delayed by reasons of any such event for a period

exceeding 60 days, either party may at its option terminate the contract provided

also that if the contract is terminated under this clause, the MGVCL shall be at

liberty to take over from the contractor at a price to be fixed by the Managing

Director of the company, which shall be final, all unused undamaged and

acceptable materials bought out components, and stores in course of manufacture

in the possession of the contractor at the time of such termination or such portion

thereof as the MGVCL may be deem fit excepting such materials, bought out

component and stores as the contractor may with concurrence of the MGVCL

elect to retain”.

17 COMPLETION CERTIFICATE:

On completion of the work the Contractor shall be furnished with Completion Certificate by the

Executive Engineer of such completion but no such certificate shall be given nor shall be the work

considered to be complete until works are taken over and/or duly tested and put to operative as

the case may be, nor until the work have been measured by the Engineer-In- Charge or where

the measurement have been taken for his subordinate until they have received the approval of

the Executive Engineer for the said measurement being binding and conclusive against the

18 Extension In Contractual Completion Date:

It will be contractor’s responsibility to ensure the completion of work within the stipulated time

limit. However, on account of reasons beyond ones control as laid down in the DGS & D Force

Major Conditions; MGVCL may consider extension of time limit with or without statutory

However, extension of time limit will be considered only after execution of the work order fully and

upon submission of documentary evidence for the reasons of delay.

Such extension will be subject to the following conditions shown hereunder.

(a) That no increase in price on account of any statutory increase in or fresh

imposition of any type of tax on or after the contractual work completion date of

the W. O. referred to above shall be admissible after the original contractual

work completion date and

(b) That notwithstanding any stipulation in the contract for increase in price on any

other ground, no such increase which has become effective on or after the

contractual work completion date of this said W. O. shall be admissible after the

original contractual work completion date.

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P.R. NO. 228720, 1ST ATTEMPT

(c) But nevertheless, MGVCL shall be entitled to the benefit of anydecrease

inprice on account of reduction in or remission of any type of tax or on any

other ground as stipulated in the W.O., which takes place or on after the

contractual work completion date of the said W.O.

If the contractor desire an extension of the time limit for completion of the work on the

ground of his having been unavoidably hindered in its execution or on any other ground,

he shall apply in writing to the Executive Engineer and the Executive Engineer may, if in

his opinion there are reasonable grounds for granting extension, recommend such

extension as he may think necessary or proper. The decision of the competent authority

in this regard shall be final and binding to the contractor. Any delay attributed to

Company shall be compensated only by way of extending the limit.

The work shall be completed within the period stipulated in the contract. However it may

be noted that drawings shall be released progressively & site clearance arranged

accordingly to the progress of work at site. Therefore the contractor has to organize &

coordinate the works to suit these. In the event of any delay due to the above or due to

any other reason not attributable to the contractor, reasonable extension in

thecompleting the work may be given at the discretion & as decided by the Company but

no compensation or idle charges will be paid to the contractor on this account under any

19 POST TENDER CORRESPONDENCE / ENQUIRIES:

Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is not

desirable, if the same is indulged into, it will be considered for disqualifying the tender. The

Tenderer will be required to abstain from pursuing / canvassing the matter, directly or indirectly

with any Officers of MGVCL, as otherwise the same would also amount to disqualification of the

20 TEST CERTIFICATES:

Test Certificatefor the materials asperrelevant BSS / ISS shall be submitted in triplicate (if

applicable) for our approvalprior to use and should be utilized only after the test certificates are

approved. Contractor will be responsible for any expenditure that consigneeMGVCL might incur if

the material stand rejected on this account. Further, MGVCL will not be responsible for any delay

in payment on this account.

21 MGVCL shall have the right to make any changes, additions / deletions or modifications in any

terms / conditions of the tender and / or specifications as may be deemed necessary by MGVCL

at its sole discretion at any time before the due date of opening of the tender.

22 Tenderer should furnish a copy of work orders for similar items executed by them

23 The work should be carried out strictly confirming to tender specifications given in the tender. If

the tenderer’s desires to quote with any technical deviations they should specifically quote the

deviation & the ISS or BIS Nos. in the body of the tender itself separately.

If technical deviations furnished by the Tenderer are not agreeable to MGVCL, the offers may be

ignored. However it will be solely at MGVCL discretion to consider the technical deviations OR

not for considering the Tenderer. No correspondences of the Tenderer after opening of the bid

will be entertained in this matter.

Normally after issue of material to the Contractor, the work is to be completed within 15 from the

date of last material issue for sub work order, depending upon the quantum of work and

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P.R. NO. 228720, 1ST ATTEMPT

clearance of way leave issues. Once the work is completed for 2/3rd amount of ARC, the

Contractor has to intimate in writing to the Sub division about work completion.

Once the intimation is received from the Contractor, SDO shall inform the Contractor three

tentative dates for taking joint inventory of the work, clearly indicating that if he does not come for

Joint Inventory recording on any of the three dates, the inventory shall be taken ex-party, which

shall be binding upon him. The inventory of the completed work is to be taken within 15 days

from the date of intimation by the Contractor.

During the Joint Inventory recording in presence of Contractor, if any discrepancies are observed

regarding the quality of work, then same may be communicated to the Contractor immediately by

making a joint site inspection report on the spot, which is to be signed by both the parties, i.e.

MGVCL as well as Contractor.

The Contractor is to be asked for rectification of such discrepancies within a reasonable time

depending upon the type and nature of the rectification work. However in any case such

rectification is to be completed within 15 Daysfrom the date of joint Inventory.

Once the Rectification work is completed by the Contractor, again it is to be jointly verified and

joint Inventory sheet be corrected accordingly.

As per provisions of Work Order, if any Contractor prefers to submit Running Account (RA) Bill,

the same is to be prepared and submitted by the Contractor. After receipt of the RA bill against

Sub WO, the SDO shall verify the same and ensured that whatever the work is claimed by the

Contractor, is actually executed without any defects. After ensuring this and also after taking

inventory of such partial work, whatever the work is executed, shall be recorded in Measurement

Book (MB) by authorized officer as per Delegation of Power (DoP) and requisite percentage cross

check of the work execution shall also be done by the Competent Authority as per DoP.

When the work is fully executed as per Sub Work order and Joint Inventory is also taken, it is the

responsibility of Contractor to prepare and submit the Final bill within10 days from the date of

work completion / rectification of work if any. Along with Final Bill, the Contractor shall also submit

the Joint Inventory Sheet, Material Reconciliation statement for materials issued/used/balance

material along with supporting required documents.

On receipt of Final Bill from the Contractor, the concern DE/JE at sub division shall check the bill

for any discrepancies and also verify the material Reconciliation statement submitted by the

Contractor for particular Sub Work order. If there are any excess/shortfall materials, the

adjustment MR/CR shall be prepared. If thequantum of excess material is more than 20% of

material issued, then Contractorshall be asked to credit the material to the Sub division/Division

store and creditnote/CR shall be prepared and be attached along with final bill.

Within 15 days from the date of submission of RA Bill / Final Bill by the Contractor, the SDO shall

record the work in MB and submit the bill to the Division for approval and bill passing.

While submission of bill Release Number, Receipt number, IR, CR, MR, various Certificate

as per work order, Objection documents if any, Sub work order copy, NOC from HR for PF,

GST Tax Invoice prescribed by GST Department, GSTR 2-A filed Documents of earlier

payment, bill forms, inventory sheets, accounting form, calculation form, and other

documents as per requirement as per order should be submit with R A and Final Bill.

24 Audit Inspection

MGVCL reserves its right to carry out random and surprise inspection at any time of the

ongoing work / completed work for ensuring its quality and compliance with the REC standards

OR CEA construction standards OR any Indian Standard OR Technical specifications of MGVCL.

If during such audit inspection, any violation of Standards OR Safety regulation is observed,

which may be unsafe for the general public or for the employee of Distribution licensee, MGVCL

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shall intimate the Contractor immediately by any written communication medium (either through

mail / sms / whatsapp / letter) and on such intimation, the contractor shall rectify such defects,

within such period, (as may be specified by the MGVCL, depending upon the quantum of such

defects) and shall submit the written report along with site photographs indicating such

rectification to the Engineer In-Charge. Nevertheless, following actions shall be taken against the

Contractor on detection of substandard work.

1. On first instance, a stringent penalty of 3% of value of Sub-work order shall be

imposed. In addition to the above, if the contractor fails to rectify the

substandard work despite being served the legal notice under clause 24 B,

MGVCL shall get the work rectified through the other contractor and shall

recover the total expense incurred for such rectification including labour

and any other amount paid to the other contractor as the case may be

which it has to incur for such rectification.

2. On detection of second instance of Substandard work in the same work order

OR in different work order(s) under jurisdiction of MGVCL, the

defective/substandard orders shall be terminated by following procedure as

mentioned in tender terms and conditions in addition to the actions as

mentioned above in Clause 24 B (1).

3. On detection of third instance of Substandard work in jurisdiction of entire

MGVCL by same contractor during the last three years, the Contractor shall be

stop-dealed after following due procedure and after giving opportunity to

represent as per principles of natural justice.

Definition of Substandard work

The work executed by the contractor, which is not in compliance to the REC construction

standards or CEA Construction Standards or any Indian standards (IS) OR violates the provisions

of GERC Distribution Code or Grid Code or CEA Safety regulations or in contradiction to any

tender condition as amended time to time, shall be considered as Substandard work.

25 SUPPLY OF MATERIALS TO CONTRACTOR

If the specification of the estimated work provides for use of any special description of

material to be supplied from the Company’s Stores or if it is required that the contractor

shall use certain stores to be provided by the Engineer-in-charge (such material and

stores and the prices to be charged thereof as here in after mentioned being so far as

practicable for the convenience of contractor but not so as in any way to control, the

meaning or effect of the contract specified in the schedule or memorandum here to

annexed the contractor shall be supplied with such materials and stores as may be

required from time to time be used by him for the purpose of the contract only and the

value of the full quantity of materials and stores so supplied shall be set off or deducted

from any sum due to thereafter to become due to the contractor, under the contract or

otherwise or from the security deposit or the proceeds of sale thereof if the deposit is

held in Government Securities the same or a sufficient portion thereof, shall be sold for

the purpose. All materials supplied to the contract shall remain the absolute property of

Company and shall on no account be removed from the site of the work and shall at all-

time be open to inspection by the Engineer-in-charge. Any such materials un -used and

in perfectly good condition at time of completion or determination of the contract shall be

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returned to the Company’s store if the Engineer-in-charge so requires by notice in writing

given under his hands but the contractor shall not be entitled to return any such materials

except with consent and he shall have no claim for compensation on account of any such

materials supplied to him as aforesaid but remaining unused by him or for any wastage in

or damage thereto. The contractor shall be responsible for the loss, destruction or

deterioration of the materials, stores or articles supplied to him by the Company even if

such loss, destruction or deterioration has occurred under any circumstances whatsoever

beyond his control as if the materials, stores or articles so supplied were his property.

Further, Once the Material is issued to the Contractor, it will be sole responsibility of

Contractor to keep it in safe custody. Even after installing / providing material on the

line/Transformer, if it is stolen from the site/line then it shall be sole responsibility of

Contractor to make up the losses on account of such theft of material, provided such

network / line, which is erected by the Contractor is not handed over to MGVCL or

charged by the MGVCL.

26 WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS,

The contractor shall execute in whole and every part of work in the most substantial and

workmanlike manner and both as regarding materials and in every other respect in strict

accordance with the specification. The Contractor also shall confirm exactly, fully and

faithfully to the designs, drawings and instructions in writing relating to the work signed by

the Engineer- in-charge and lodged in his office and to which the contractor shall be

entitled to have access for the purpose of Inspection at such office, or in the site of the

work, during office hours and the contractor shall, also if he so requires, be entitled at his

own expenses to make or cause to be made copies of the specification, and of all such

designs, drawings and instructions as aforesaid.

27 ALTERATION IN SPECIFICATIONS AND DESIGNS NOT TO INVALIDATE CONTRACTS:

The Executive Engineer shall have powers to make any alteration, or addition to the

original specification designs, and instructions that may appear to him to be necessary

or advisable during the progress of the work and the contractor shall be bound to carry

out the work in accordance with any instructions in this connection which may be given

to him in writing, signed by the Engineer-in-charge and such alterations shall not

invalidate the contract. Any additional work which the contractor may be directed to do in

the manner above specified as part of the work shall be carried out by the contractor on

the same conditions in all respect on which he agreed to do the main works, and at the

same rates as are specified in the tender for the main work.

Where, however, the works is to be executed according to the designs, drawing and

specifications recommended by the contractor andaccepted by the competent authority,

the alteration above referred to shall be within the scope of such designs, drawings, and

specifications appended to the tender.

28 RATES FOR WORKS NOT ENTERED IN ESTIMATE OR SCHEDULE OF RATE OF THE

If the additional and altered work includes any class of work for which no rate is specified in this

contract, then such class of work shall be carried out the rates entered in the Schedule of Rates

of the Division or at the rate mutually agreed upon between the Executive Engineer and the

contractor, whichever are lower. If the additional or altered work for which no rate is entered in the

Schedule of Rates of the Division is ordered to be carried out before the rates agreed upon then

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the contractor within seven days of date of receipt by him of the order to carry out the work inform

the Executive Engineer for the rate which in his intension to charge for such class of work and if

the Executive Engineer does not agree to this rate he shall be noticed in writing be at liberty to

cancel his order to carry out such class of work and arrange to carry it out in such manner as he

may consider advisable provided always that if the rates shall have been determined as lastly

here in before mentioned then in such case he shall only be entitled to be paid in respect of the

work carried out or expenditure incurred by him prior to the date of the determination of the rate

as aforesaid according to such rate or rates as shall be fixed by the Executive Engineer. In the

event of dispute, the decision of the Executive Engineer of theDivision will be final.

29 TIME LIMIT FOR COMPENSATION CLAIMS

Under no circumstances, whatsoever, shall the contractor be entitled to any

compensation from Company on any account unless the contractor has claimed in writing

to the Chief Engineer within one month of the cause thereof.

30 CONTRACT AGREEMENT:

Successful bidder shall have to execute the contract agreement within 10 days of submission of

security deposit on non-judicial stamp paper of Rs. 300.00 & the cost of the same will be borne by

The prices should be inclusive of all applicable taxes/cess excluding prevailing GST payable

It will be the responsibility of bidder / contractor to cover sufficient amount of insurance of their

personnel involved in the erection work of tender item/s during execution of works. MGVCL shall

in no way be responsible for any injury, damages, accident etc. to their personnel execution /

erection work, supervision etc. under the contract.

33 FAILURE TO EXCEUTE THE CONTRACT:

On failure to execute the order placed on successful bidder, under the terms & conditions set

forth therein, to the satisfaction of MGVCL, the contractor will be liable to make good the loss

sustained by MGVCL. Under such circumstances, MGVCL shall cancel the order and forfeit the

SD. MGVCL may also go for fresh order on other party at the risk & cost of successful tendered

or may carry out departmentally, debiting the cost to the successful bidder / contractor.

34 TERMINATION OF CONTRACT:

The MGVCL, upon written notice of default to the contractor, shall terminate in the circumstances

detailed as under:

1. If, in the opinion of the MGVCL, the contractor fails to complete the work

specified in the scope of works given in Schedule-B within the time specified for

the same in the contract or within the period for extension has been granted by

MGVCL to the contractor.

2. If, in the opinion of the MGVCL, the contractor fails to comply with any of the

other provision of the contract the MGVCL shall also be empowered to cancel

the contract, if any deficiency in erection work and or bad performance is

noticed the work specified in the scope of works given in Schedule -B within the

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time specified for the same in the contract or within the period for extension has

been granted by MGVCL to the contractor.

35 The MGVCL shall have the rights to make any changes /addition / deletions or

modification in any terms / conditions of the tender and / or specifications as may be

deemed necessary by MGVCL at its sole discretion at any time before the due date of

opening of the tender. The quantities mentioned in the accompanying Schedule are only

approximate. Actual quantities may increase or decrease according to the requirements. The

Company reserves the right of revising or deleting any of the quantities to be executed against

the contract and final quantities actually executed by the contractor will be calculated and paid

at the rate given in contract schedule of rates.

36 The erection work shall be carried out strictly as mentioned in Schedule-B and as per standard

specification relevant IS & approved by MGVCL authority & Concern authority i.e. PWD, NHAI,

Western-Railway, BSNL, Local Gram Nagar Panchayat/Nagarpalika Municipality, etc.

37 MGVCL reserves the right to cancel any or all the offer / bids or to accept any offer without

assigning any reasons. MGVCL reserves the right to place the order by splitting the tender items /

quantity by awarding to more than one contractor.

38 JURISDICTION: All questions, disputes or differences arising under out of or in connection with

the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court under

whose jurisdiction the place from which the tender / Acceptance of tender is issued, is situated.

MGVCL as well as supplier / contractor will be bound by rules and regulation of Indian Contract

39 Income Tax (TDS), GST TDS whenever applicable will be deducted / recovered as per Govt.

rules and regulation.

40 Contractors must have valid solvency certificate as per Company’s rules. Bank Solvency,

Registration of line / cable laying work & Experience certificate to be attached as per requirement

41 Bidder shall mention Registered GST No., E.P.F. & I.T. Dept Pan-Card etc. in his offer and

submit the photocopy of certificate of each; otherwise Tender shall not be considered for

42 No tools will be supplied by the department. The work if found inferior and not up to standard of

the Company’s is liable to be rejected at the risk and cost of the contractor. Any expenditure

incurred for rectification work carried out departmentally or by employing hangami labor will be

recovered from his R.A bills, if the contractor fails to rectify the inferior work done by him in spite

of the instructions to rectify the same. So long as the line is not handed over to the company, the

responsibility of its safe custody and of all fixture and materials etc. lying with that of the

43 PERIOD OF CONTRACT: The contract will be remained in force for period of 12 Month. The

contractor shall call / indent the required material from S/dn / Dn Store in advance & on

completion of the work, prepare and render the final detailed material account of the received by

him from the SDn./Dns store within one month from the date of completion of work. If however, the

contractor does not render the material account, notice will be issued to the contractor to render

the material account within 10 days from the date of notice, failing which the material

account, will be finalized and recoveries will be made as per the MGVCL’s procedure which

shall have to be accepted by the contractor and dispute if any raised shall not be entertained.

A. For Overhead Network:

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P.R. NO. 228720, 1ST ATTEMPT

Within 12 Calendar months from the date of handing over of electrical network

(Certificate to be submitted by Contractor duly signed by contractor & Engineer-in-charge after

completion of work), if the works are found defective in poor workmanship /poor quality of material

supplied by contractor, the same shall be rectified by the contractor free of cost or otherwise

performance guarantee deposit will be encashed / forfeited. This does not prohibit MGVCL or its

staff to verify & take action as per existing rules & provisions beyond 1 year where there is

deviation in work reported and actual done.

B. For UG Cable work:

Within 12 Calendar months from the date of handing over of electrical network

(Certificate to be submitted by Contractor duly signed by contractor & Engineer-in-charge after

completion of work), if the works are found defective in poor workmanship /poor quality of material

supplied by contractor, the same shall be rectified by the contractor free of cost. If any joints / cable

box / material supplied by the contractor, fails/damages within guarantee period of 12 months due

to any reason not attributable to MGVCL, the same will have to be replaced free of cost by the

contractor or otherwise performance guarantee deposit will be encased / forfeited. This does not

prohibit MGVCL or its staff to verify & take action as per existing rules & provisions beyond 1 year

where there is deviation in work reported and actual done.

45 INDEMNITY BOND:

The contractor will have to executed an indemnity bond on stamp paper of Rs.300/- at his

cost before commencement of work stating the matter conversing that for any accident to

the contractor’s staff/equipment or any person, either fatal or non-fatal, due to non-observing

of safety measures, MGVCL, shall not be responsible.

46 CONTRACTOR LIABILITY:

For any accident either fatal or non-fatal to the workers / any third party due to non-

observances of the safety measures as per rules or due to lack of proper care by the

contractor’s labor, MGVCL shall not be responsible.

47 CONTRACTOR LIABLE FOR ALL DAMAGES

Compensation for all damage done intentionally or unintentionally by contractor’s

labourer, whether in or beyond the limit of Company’s property, shall be estimated by the

Executive Engineer, or such other office, as he may appoint and the estimate of the

Executive Engineer, subject to the decision of the Chief Engineer, on appeal, shall be

final and the contractor shall be bound to pay the amount of the assessed compensation

demand, failing which, the same will be recovered from the contractor as damages or

deducted by the Engineer in charge from any sums that may be due to or become due

from Company to the contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal

proceedings that may be brought by any person for injury sustained by him owing to

neglect of precautions to prevent the spread of fire and he shall also pay any damage

and costs that may be awarded by the court if in consequence.

48 ACTION WHERE NO SPECIFICATIONS:

In the case of any class of work for which there is no such specifications as is mentioned in

clause 1. such work shall be carried out in accordance with the divisional specifications and in

there event of there being no divisional specifications, the work shall be carried out in all respects

in accordance with the instructions and requirements of the Engineer-in-charge / consultant of the

49 Workmen’s Compensation Fund And Employers Liability Insurance: -

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The contractor shall cover all his employees under Workmen’s Compensation

Fund and under the Liability Insurance.

The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintenance of various registers and records required under the law

and contract. No payment for supervision shall be admissible.

Contractor to Indemnify the Company

The contractor shall indemnify and keep indemnified the Company and every officer and

employees of the Company and also Engineer-In-Charge and his staff against all actions,

proceedings, claims, demands, costs and expenses whatsoever arising out of or in

connection with the matters referred in above clauses and elsewhere and against all

actions, proceedings, claims, demands, costs and expenses which may be made against

the Company by any workman/ employee of the contractor or any sub-contractor and / or

from any liability may arise to any workman / employees of the contractor or any sub-

contractor under any laws, rules or regulation having the force of law including but not

limited to claims against the owner under workman’s compensation Act, 1923. The

employee’s Provident Act 1952, and / or the contract Labour (Abolition and Regulation)

Act 1979. The Company shall not be liable for or in respect of or in consequence of any

accident or injury to any workmen or other person in the employment of the contractor or

his sub-contractors, and the contractor shall indemnify and keep indemnified the

Company against all such damage and compensation and against all claims, demands,

proceedings costs, charges and expenses whatsoever in respect thereof or in relation

Workmen’s Compensation And Employer’s Liability Insurance: -

Insurance shall be affected for the entire contractor’s for all the contractor’s employees engaged

in the performance of this contract. If any of the work is sublet to the sub-contractor, the

contractor shall require that he or his sub-contractor to provide workmen’s compensation and

employer’s liability insurance for the latter’s employees unless such employees recovered under

the contractor’s insurance.

The Company reserves the right to terminate this rate contract at any time during its tendency

without giving notice of termination or any reasons thereof.

The Company will be entitled to deduct directly from the bills, to be paid to the Sub-contractor

and Laborers any sum or sums payable by contractor and which sum/sums the Company is

required to pay as a principal employer on account of contractor’s default in respect of all

liabilities referred to in above clauses.

Nothing in the contract document stated shall any wise constitute any workmen/ employees of

the contractor or any sub-contractor as or to be workmen/employee of the power, or place

obligation or liability in respect of any such workmen/ employee upon the Company.

NOTE: -The prevailing Act at the time of execution of work over and above act specified herein

shall be binding to the contractor

50 LIABILITY FOR DAMAGE TO WOKS & MATERIALS:

The contractor shall during, the progress of the work, properly protect the works & the existing

electrical infrastructure & materials placed at his disposal or acquired for him by the Company, &

shall remain answerable & liable for all accidents, damages. Loss etc. & shall be made good in

the most complete & substantial manner by & at the sole cost of the contractor & to the

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reasonable satisfaction of the Company’s Engineers. If the contractor fails to make good such

losses, damages within the specified time given by the Company, the Company shall be at liberty

to recover the amount towards such expenses fixed by the Company’s Engineers & shall be

recovered from the amount due under this contract to the contractor.

If the Engineer considers that the work, asked for in the aforesaid Para, is not sufficiently &

satisfactorily protected by the contractor, on requests made for, the Company shall be entitled to

arrange for such protection at his discretion & recover the cost thereof from the contractor.

Until the work shall be or deemed to be taken, over as aforesaid, the contractor shall also be

liable for &shall be deemed to have indemnified the Company in respect of all damage or injury to

any person or any property of the Company or of others in villages nearby, occasioned by the

negligence of the contractor or his workmen, or his subcontractor, or by defective /ill methods of

51 INDUSTRIAL LABOUR LAWS

Wages to be paid and time of payment etc. by the Contractor:-

The contractor shall pay minimum wages as prescribed by Labour Department

Person below the age of 18 years shall not be employed for the work.

No female worker shall be employed in the night shift between 7.00 p.m. to6.00 a.m.

Identity cards as prescribed under the factories Act with photo affixed thereto, the same for

identification of labour

52 No Claim For Compensation for Delay in staring work

No compensation shall be allowed for any delay caused into starting of work on account of ROW

(right of way) or any delay in according sanction to estimates.

53 MGVCL shall issue the required materials under the contract rom any store of MGVCL and the

contractor has to carry out all the transportation at their cost up to the site/s.

54 MGVCL reserves the right to cancel any or all the offer/bids or to accept any offer without

assigning any reasons.

55 MGVCL reserves the right to cancel any or all the offers / bids or to accept any offer

without assigning any reasons.

Also in case MGVCL finds that there is an attempt of cartel in the prices, MGVCL reserves the

right to consider or reject any or all the parties offers without assigning any reasons thereof.

56 MGVCL reserves the right to increase or decrease the quantum of work against each item/s while

placing the order.

57 The tenderer should invariably write the Tender no., Due date of opening of tender, name and

address of the Company / bidder, on sealed covers of EMD Cover Documents, otherwise the

tender covers without these details will not be opened which may please be noted.

58 If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders

placed or if MGVCL suffers any financial loss due to this, then MGVCL will be at liberty to

adjust the amount from other orders of the same firm or by encasing the Bank

59 Please note that any additional conditions / deviations, if any, found in the Commercial

terms & conditions (except reference under clause no.23 of this tender document), then

the Price Bids of such tenderer will not be opened and no further correspondences in the

matter will be allowed.

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60 Conflict of interest:

A bidder shall not have conflict of interest With other bidder for particular quoted item.

Such conflict of interest can lead to anti- competitive practices to the detriment of

procuring Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

(a) they have proprietor/ partner (s) Director (s) in common; or

(b) they receive or have receive any direct or indirect subsidy/ financial stake from

(c) they have the same legal representative/ agent for purposes of this bid;

(d) they have relationship with each other , directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of

another bidder;

(e) bidder participates in more than one bid in this bidding process. ParticipationBy a

bidder in more than one bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub –assembly/ assemblies from one bidding manufacturing in more than one bid.

(f) in cases of agents quoting in offshore procurement, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent / dealer there can be only one bid from the following:

1 The principal manufacturer directly or through one Indian agent on his behalf; and

2 Indian / foreign agent on behalf of only one principal

(g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

(h) in case of a holding company having more than one independently manufacturing

units, or more than one unit having common business ownership/ management, only

one unit should quote , similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common/ management units

in same/ similar line of business.

(i) Bidder shall not act in contravention/ violation to the provisions of competition

act, as amended from time to time.

The bidders have to submit the declaration of clause no. 60 (Conflict of interest) on their

letter head at the time of submission of bid.

61 Line Erection with supply of PSC Pole.

The contractor has to execute the work along with supply of PSC pole as mentioned in

schedule-B as per directive of tender inviting authority.

62 Relationship with employee :

Every bidder should, at the time of submission of bid, give a declaration as under,

“If in any Bidder Company/firm, the interest(i.e. shareholding in company and share in

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partnership firm) of any employee of the tendering company or his/her relative as defined

in section 2(77) of the company’s Act 2013 is 10% or more, the tendering Company will not

deal with such Company/Firm at all.

Tenderer therefore, must specifically disclose this fact in his technical bid. Non –disclosure

of such facts would immediately disqualify the tenderer for further dealing with the

tendering Company”

63 Usage of “Call Before you Dig” application :

“Permission letters granted online/offline for enforcing use of ‘Call Before U dig’

mobile application for any work involving excavation activity.” (Contractor/Bidder has

to register themselves as Excavator/Digger in “Call before you Dig” application and for any

excavation/digging work , contractor has to take permission/NOC from “Call before you

Dig” application). Copy of registration certificate is to be enclosed along with tender

Penalty would be impose for non-usage of CBuD app to excavation / digging agencies /

contractors for causing damages to govt. assets owned by underlying utility agencies.

64 Work other than RDSS scheme needs prior approval of Chief Engineer (Project) /

Chief Engineer (T&O)

65 The contractor shall ensure that all poles shall be erected using pole erection devices or machines

wherever technically and practically feasible. Manual erection of poles shall only be permitted in

locations where machine access is not possible, and hard rock area. This must be certified by the

concerned field officer. Non-compliance with this condition will attract penalties as per contract term

and may lead to disqualification from future tenders. This clause is mandatory and forms an

essential part of the quality assurance mechanism for all HT / LT lines and DTR-related works.

66 Dispute Resolution Mechanism:

- Work contracts and Composite contracts- Arbitration under the Work Tribunal

Constituted under the Gujarat Public Works Contracts Disputes Arbitration Tribunal

a. Ambical Settlement: Any dispute, difference, controversy or claim between the parties arising

out of or relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as “the Dispute”) shall, upon the written

request of either Party be referred to the authorized representatives of the Disputing Parties for

resolution. The authorized representatives shall promptly meet and attempt to negotiate in

good faith a resolution of the Dispute within thirty days of the service of the request.

b. Arbitration: If the Parties fail to amicably resolve the disputes or differences or contrary claims

as indicated herewith in sub clause (1) of Clause ……. arising under or in connection with the

present works contracts whether pertaining to works contracts alone or works and

procurement both, the same shall be referred to arbitration under the “Gujarat Public Works

Contracts Disputes Arbitration Tribunal Act, 1992.”

- Procurement / Non-Works Contract – Arbitration thorugh the Arbitration Centre

(Domestic and International) High Court of Gujarat at Ahmedabad.

c. Amicable Settlement: Any dispute, difference, controversy or claim between the parties

arising out of or relating to this contract with reference to the construction, interpretation,

breach, termination or validity thereof (hereinafter referred as “the Dispute”) shall, upon the

written request of either Party be referred to the authorized representatives of the Disputing

Parties for resolution. The authorized representatives shall promptly meet and attempt to

negotiate in good faith a resolution of the Dispute within thirty days of the service of the

Arbitration: If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause ……. arising under or in connection with the present

agreement, the same shall be referred to the Arbitration Center (Domestic and International) High

Court of Gujarat at Ahmedabad (“the Center” for short), currently functioning in the High Cout

Complex, Sola, Ahmedabad for appointment of arbitrator and thereupon, the Centre shall appoint a

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sole arbitrator and conduct the arbitration proceedings in accordance with its rules. If the parties

unanimously agree to appoint three arbitrators, then in that case, each party shall appoint one

arbitrator from the panel of arbitrators of the Centre, and the Centre shall appoint the third

arbitrator, who will act as the Presiding Arbitrator. Such arbitration shall be the sole and exclusive

remedy between the parties for all disputes arising under or in connection with this agreement. The

arbitration shall take place at the Arbitration Centre, Ahmedabad, High Court Complex, Sola

Ahmedabad, Gujarat in accordance with the provisions of the Arbitration and Conciliation Act,

as amended frim time to time, and the proceedings shall be conducted in English. The arbitration

award shall be final and binding on the parties.

Signature of authorized Representative of Company / Agency

Status______________

SEAL & SIGNATURE

OF BIDDER Name of bidder Company / Agency

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Certificate of Conflict of interest

A bidder shall not have conflict of interest With other bidder for particular quoted item. Such

conflict of interest can lead to anti- competitive practices to the detriment of procuring Entity’s

interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

(a) they have proprietor/ partner (s) Director (s) in common; or

(b) they receive or have receive any direct or indirect subsidy/ financial stake from any of

(c) they have the same legal representative/ agent for purposes of this bid;

(d) they have relationship with each other , directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

(e) bidder participates in more than one bid in this bidding process. Participation By a bidder in

more than one bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub –assembly/

assemblies from one bidding manufacturing in more than one bid.

(f) in cases of agents quoting in offshore procurement, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in

a particular tender enquiry. One manufacturer can also authorize only one agent / dealer

there can be only one bid from the following:

1 The principal manufacturer directly or through one Indian agent on his behalf; and

2 Indian / foreign agent on behalf of only one principal

(g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the contract that is the subject of the Bid;

(h) in case of a holding company having more than one independently manufacturing units, or

more than one unit having common business ownership/ management, only one unit

should quote , similar restrictions would apply to closely related sister companies. Bidders

must proactively declare such sister/ common/ management units in same/ similar line of

(i) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.

Contractor Sign with Stamp

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P.R. NO. 228720, 1ST ATTEMPT

Certificate for Relationship with employee:

Relation with Employee” Declaration

This is to Declare that Mr./Ms_______________________________________, employee Of MGVCL at

This is to declare that none of the Proprietors/Partners/Directors are having any relatives employed

or working with Madhya Gujarat Vij Company Limited. At any of its office or its parent Department

i.e. Energy & Petrochemical department. Govt. of Gujarat.

Our Company/firm, the interest (i.e. Shareholding in company and share in partnership firm) of any

employee of the Madhya Gujarat Vij Company Limited or our relatives as defined in Section 2(77) of

the Company’s Act. 2013 is not more than 10%.

Authorized Signatory:

Firm Name & Stamp:

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P.R. NO. 228720, 1ST ATTEMPT

Stop Deal/Blacklisting

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK

Subject: Undertaking in regard to Stop Deal / Banned for Business dealing /

Black List Thereof.

authorized signatory of

here by certify that M/S__________________________________________ and

their proprietor / any partner / any directors of the firm is not stop deal and/or

banned for business dealing and/or black listed by GUVNL and/or their any

subsidiary company viz. GSECL / GETCO / DGVCL / GUVNL

/UGVCL/MGVCL/PGVCL , any Bank/ Govt. / Govt. agency / PSUs / Financial

Institutions in India in the past as on RFP submission date.

Authorized Signatory:

Firm Name & Stamp:

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P.R. NO. 228720, 1ST ATTEMPT

Bidder must upload the Banker’s/Bank details along with technical Bid.

(This is Mandatory)

1. Name of Bank

2. Name of Branch

6. Name of Account

7. Type of Account

Fax No. Of Banker/Bank:-

10.Phone No. of Banker/Bank:-

11.E-Mail Address of

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P.R. NO. 228720, 1ST ATTEMPT

MADHYA GUJARAT VIJ COMPANY LIMITED

NADIAD CITY DIVISION OFFICE, SARDARNAGAR ROAD, NADIAD – 387

Ph. No-0268-2532906,Web Site : www.mgvcl.com E-mail : [email protected]

Fax No : 0268 -

Item Code Description of Item Qty Unit Rate Amount

Supply of Indore Cable Box for 11KV XLPE 3 core 185mm2

Supply of Indore Cable Box for 11KV XLPE 3 core 240mm2

Supply of Outdoor Cable Box for 11KV XLPE 3 core 95mm2

Supply of Outdoor Cable Box for 11KV XLPE 3 core 185mm2

Supply of Outdoor Cable Box for 11KV XLPE 3 core 240mm2

Supply of Straight through Joints for 11KV XLPE 3core 95mm2

Supply of Straight through Joints for 11KV XLPE 3core

Supply of Straight through Joints for 11KV XLPE 3core

Moulding of Cable joint (Straight Joint Indoor and Outdoor)

for XLPE Cable, labour charges for urban area.

Moulding of Cable joint (Straight Joint Indoor and Outdoor)

for XLPE Cable, labour charges for Rural area.

Supply and fixing Heat Shrinkable type cable joint kit suitable

11 0499000006 for 11KV 1core X 95/70 sqmm AB cable for outoor 170 Nos 2300

termination application.

Total Estimate Amount with GST @18%

The rates are asked above only on percentage basis against estimated amount i.e.

item wise rates stated in the Schedule-B. The tender offer must be specifying the

percentage either above or, below to the estimated amount and it should be clearly

specified both in figures and words. Above quantity are approximate and may

vary as per requirement.

Seal & Sign of Executive Engineer

Contractor with Rubber Stamp MGVCL, Nadiad City Division

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