Hiring of Vehicle

3 Estimated Cost (in Rupees) Rs.21,83,000 /-

4 Security Deposit 5% of Order Value (For successful tenderer

5 Tender Fee (Non-refundable) only)

Earnest Money Deposit Amount

6 Rs. 20000.00 By NEFT/RTGS/Online Payment Mode

Online Preliminary, Technical &

7 Price bid i.e. On line (e-tendering) Date:09.04.2026 Up to 18.00 Hrs

tender/offer submission last date

Relevant documents (By

Relevant documents (ONLINE)

8 On or before date 09.04.2026 Up to 18.00 Hrs

submission date

Date of opening of Tender fee,

9 EMD cover and Technical Bid Date:10.04.2026 up to 12.00 Hrs

physical as well as online

Date of Online Opening of Price

10 Date:10.04.2026 up to 16.00 Hrs

Bid (Tentative, if possible)

Time Limit of work 24 Months

Note: - Bidders should be in touch with websites https://ugvcl.nprocure.com &

www.ugvcl.com for information regarding revision/corrigendum/Amendment in tender

till due date of online submission and thereafter. No separate information shall be sent

in this regards and also not publish in newspaper.

Account Officer Additional Chief Engineer

Sabarmati Circle Sabarmati Circle

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Download Tender Documents in (PDF Format) which consists of:

 Schedule “B” indicating the quantities, rates& items, drawing if any.

 Terms & Conditions

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe “website.

In case bidder needs any clarification or if training required for participating in online tender,

they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

1. Tender & relevant documents are to be sent by online- Otherwise tender will not

2. Tender Fees- Earnest money deposit : - All the bidders will be required to pay

tender fee plus applicable GST as mentioned in the tender document by

NEFT/RTGS/Online Payment Mode only.

3. Price bid submitted online only.

4. Any technical questions, information and clarification that may be required

pertaining to this tender should be referred to competent authority.

UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof

Note: - Bidders should be in touch with websites https://ugvcl.nprocure.com &

www.ugvcl.com for information regarding revision/corrigendum/Amendment in tender

till due date of online submission and thereafter. No separate information shall be sent

in this regards and also not publish in newspaper.

Any technical questions, information & clarification that may be required pertaining to

this inquiry should be referred to Additional Chief Engineer, Circle Office, Uttar Gujarat

Vij Company Limited, Sabarmati.

Account Officer Additional Chief Engineer

Sabarmati Circle Sabarmati Circle

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Terms and Conditions for supply of

Open Tender for “E-tender for hiring of vehicle for 24hrs -Closed Body Jeep(BS-6)

seater (AC) for LT IC under Sabarmati”.

1. Definitions: -

If construing these general conditions and the annexed specifications, if any, the following

words shall have the meaning herein assigned to them unless there is something in the

subject or context inconsistent with such construction.

1.1 “Company” shall mean Uttar Gujarat Vij Company Limited, Company and shall

include its successors and assign.

1.2 “Contractor” shall mean the tenderer whose tender is accepted by the hirer and

shall include the tenderer’s legal personal representatives, successors and

permitted assigns.

1.3 “Officer” shall mean such officer as may be duly appointed from time to time by

the Company. If he is not so appointed the CE of the Company or his duly authorized

representative.

1.4 “Contract” shall mean the agreement, if any to be entered into and include,

subject to the special conditions notified herein, all the documents, by which

any agreement by the contractor to provide to execute, or to carry out the work

if work shall be constituted in or by which the terms of such agreement or any

of them are contained or set-forth specially, including these general conditions

any special conditions attached to or issued with these conditions, the

specifications, drawings, the invitations of tender (if any) or any other letter or

notice or document upon or with reference to which the tender is made, the

tender and the acceptance thereof and the scheduled price(if any) furnished by

the contractor with the tender.

1.5 “Specification” shall mean the specification annexed to these general conditions

and the schedules thereto (if any).

1.6 “Contract price” shall mean the sum accepted or the sum calculated in

accordance with the prices accepted by or on behalf of the Company.

1.7 “Month” shall mean the calendar month.

1.8 Tender papers are non-transferable and online mode only.

2. Tender Fees: - All the bidders will be required to pay tender fee plus applicable GST as

mentioned in the tender document by RTGS/NEFT/online.

3. Earnest money deposit: All the bidders will be required to pay EMD fee as mentioned

in the tender document by RTGS/NEFT/online. The E.M.D. of these successful tenderers

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

who do not accept Company’s orders or of tenderer who withdraw their offer during the

stipulated period of validity of the offers will be liable to be forfeited.

4. Bank Details:

Name Of Bank: BANK OF BARODA

Account Number :

Branch Name: (SABRAM) Dharamnagar Sabarmati Ahmedabad.

Type Of Account: Non Operative A/C

IFSC Code: BARB0SABARM (Fifth character Zero)

5. Earnest money deposit will be forfeited in case the successful bidder after his tender

has been accepted shall refuse to pay the prescribed security deposit and refuse to

execute the contract.

6. EMD will be released only on payment of security deposit in respect of successful bidder

whereas the same will be refunded to others on finalization of the tender/ placement

of order to successful bidder.

7. Offers shall be valid for the period of 120 days from the date of opening of price bid.

Bidders shall not withdraw tenders during the validity period, failing which their EMD

shall be forfeited during the period of 120 days.

8. No Interest will be allowed / paid against payment of E.M.D.

9. Security Deposit

9.1 The successful bidder shall have to pay security deposit amounting 5% of the

approved order value within 15 days from the date of LOA.

9.2 If contractor fail to execute the order successfully, paid security deposit by

bidder to be forfeited.

10. Tender documents Pre-Qualification criteria for selection in Technical Bid (To be

submitted with Technical bid.)

10.1 Registration certificate Book.

10.2 Road permit./vehicle of RTO

10.3 Contract carriage permit

10.4 Insurance Certificate covering period of policy.

10.5 Tax paid receipt up to the date.

10.6 Fitness certificate. & Taxi or Maxi passing certificate.

10.7 PUC certificate in force.

10.8 Driving License of Driver.

10.9 Valid Fas tag Account certificate

10.11 GST (IF APPLICABLE)

10.12 Any other relevant documents relating to hiring of vehicle required by

authority of UGVCL/any Govt. Authority.

10.13 Stamp as per annexure B ( If bidders wish to provide new vehicle)

11. Vehicle/Driver service and safety related conditions

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

11.1 Contractors should observe all the safety rules during execution of work.

Contractors should utilize all safety equipment during course of service/work.

11.2 In case of any vehicle remains off the road due to major break-

down/accident/mishap or any other reasons beyond human control, penalty

shall be condoned up to a maximum of 48-hours at the discretion of the

Engineer. The contractor may, however, in the meantime make his best

efforts to provide a substitute so as not to allow the work to suffer.

11.3 For Hiring of Vehicle, weekly off will be given to Driver as per labor law.

Accordingly, agency will have to make necessary arrangement for providing

driver in case of emergency. Company will not pay any extra cost. In case of

Emergency, Hired Vehicle is to be utilizing in any area of Gujarat State if

11.4 The contractor must ensure that the vehicle is kept /maintained in best and

clean condition. The contractor shall ensure observance of power discipline by

his drivers/agents of servants engaged in performance of the contract in

question. They must not be indulge in the use of Drink or Drug. They must

behave in a polite and courteous manner with the Company’s employees. In

case of any complaint against any drivers etc., the contractor must change

him/them and in case he fails to do so such of the Driver shall not be accepted

on duty and vehicle on which deputed shall not be accepted on duty and marked

11.5 As far as possible, the contractor shall ensure that the Drivers are in proper neat

and clean uniform while on duty.

11.6 The contractor shall furnish a list of Driver with their

names/designation/Address and License particulars for record of the Engineer.

11.7 Driver shall preferably below the age of 40 years and never above 55 years.

11.8 The lodging and boarding facilities of driver shall be borne by

owner/contractor. The Driver should be provided with enough money to

cover the cost of Diesel, repairs and incidental expenditure while in journey.

11.9 The contractor, his drivers, agents, servants or any other workman engaged in

performance of the contractor must observe safety rules and regulations while

going to work sites/installation should any mischief, take place due to neglect

of safety on paid of any of his workers, the contractor shall be solely liable for

all the consequences.

11.10 The Company shall not be responsible for any loss or damage to the property

of the contractor or any injury or death to him any of his agents or servants

during the course of performance of the contract. The contractor shall incur his

vehicle properly to safeguard against any risk arising out of accident, fire, theft

riots etc. It shall be the sole responsibility of the contractor to maintain all

relevant forms, registers or record in accordance with the various statures,

labour laws, enactments etc. The vehicles are to ply in country areas slushy and

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

notorious areas as per the requirement of activities. The contractor must,

therefore, exercise a strict supervision in keeping his vehicles road-worthy.

11.11 The contractor shall be bound to provide the vehicle to the company for

hours and seven days without break if required and for journey any place within

or outside the jurisdiction of company. The vehicle shall commence duty at the

Head Quarter of Officer. The contractor shall provide standby vehicle(s) to

ensure prompt substitute arrangements should any hired vehicle go off road.

11.12 The Vehicle must have GPS facility, and the GPS device is likely to give

reports of all locations date wise and km date wise and time wise. Vehicle

tracking system (GPS) whose cost is to be borne by contractor. The running

cost of vehicle tracking system (GPS) shall be reimbursed on production of

proof of payment along with monthly RA bills. If UGVCL required than Bidder

have to provide user id and password for verification of GPS Report.

11.13 Fas tag: - Government of India has made the Fas tag mandatory for all toll

plaza transaction. The vehicles without fas tag are required to pay double

amount of toll in cash. It is necessary to attach fas tag to UGVCL owned vehicle.

UGVCL is not bound to pay double amount of toll.

11.14 The speedometers of the vehicle must be maintained within full accuracy and

in working order in all the times. Any defect noticed therein must be rectified

at the earliest. Till such time, the meter starts working; the Kms. of journeys

for various places shall be decided by the users/Officers.

11.15 The vehicle to be offered for hiring shall be in up to date condition including

its tubes, tyres, engine as well as conditions of its outside body.

11.16 The new vehicle is preferable; however, offered vehicle shall not have been

registered before more than 3 years as on the date of opening of tender.

However in case of very poor response or to be break off the likely cartel, a

relaxation can be granted for one year. However, the officers placing an order

should ensure that the condition of such vehicle is tiptop.

12. The quoted rates are rate inclusive of the cost of all types of fuel, taxes, levies,

maintenance & repairs of the vehicle, driver and/of servant’s wages etc.

13. The contractor shall be solely responsible for any fine or penalty if imposed by any

authority for any breach, violation of any of the statures rules, regulations etc.

14. The contractor shall have to make proper insurance of the vehicle so as to fully

safeguard against any risk arising out of accident, theft, fire, riots etc. as well as for

any injury, damage, death including company’s employees travelling in the vehicle.

15. The contractor must follow all the rules, regulations, & enactments under the labour

laws relating to engagements of persons by him.

16. The vehicle once inspected & approved by the authority/engineer in charge for hire,

shall not be changed or substituted by the contractor without permission except on

becoming defective, off road, break down, due to accident etc. In such an event, the

contractor shall give immediate intimation to the engineer-in-charge.

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

17. The kilometer chain of the vehicle must have to be maintained with full accuracy & in

absolutely working order at all the times. Any defect noticed therein must be rectified

at the earliest in period not exceeding two days. Till the time of non-working of the

kilometer chain, the kilometer of the journeys made will be decided by the

engineer-in-charge & that will be binding upon the contractor.

18. The company will allow billing of kilometers on the basis of opening reading as soon as

arrival of vehicle at the company’s head quarter & on closing reading after completion

of daily journey.

19. The vehicle provided on hire by the contractor shall remain at the disposal of the

work/service of the company as per instruction of engineer in charge & shall not for any

purpose other than the bonafide purpose of the company.

20. The contractor shall provide stand by vehicle to ensure prompt substitute

arrangement should any hired vehicle go off road due to major break-down, mishap

etc. or any other reasons so as not to allow the company’s work to suffer. The

substituted vehicle shall also be in acceptable condition as compared with the hired

21. Submission of Bills and payments: -

21.1 The vehicle-wise and month-wise log book shall be maintained by the

contractor in respect of his vehicles. All the entries columns must be properly

filled in/completed as soon as any journey is completed and got signed from the

user/concern authority as well as by the Driver. It shall be the sole responsibility

of the contractor to ensure that log-books are properly completed and signed.

Any entry not properly or legibility recorded or left unsigned or having cuttings/

interpolations/ over-writing shall not be taken into consideration and no

payments shall be made in respect of such journeys, unless it certified by the

user officer(s).

21.2 On completion of the month, the contractor have to submit his bill along

with log sheet and system generated GPS report in duplicate to concern

Engineer at concern office, along with advance stamp receipt, who will record

the bill. The payment will be made through RTGS/NEFT subject to advance

stamp receipt from you. Income tax as per Govt. rules in force will be deducted

from you every regular bill while making payment. GST tax will be paid as

applicable as per Govt. rules as per tender condition. In case Km traveled beyond

limit justification certificate from concern authority must submitted with bill

and also for night journey separate certificate must with bill.

21.3 Bill must be raised in VMS portal by the Supplier.

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

21.4 Rate for excess Km travelled by hired vehicles, beyond fixed Kilometer per

month is admissible occasionally with written permission of circle head. Any

excess travel of vehicle beyond fixed Kilometer per month by the officer in-

charge of the vehicle shall be under the written/verbal approval of circle head

and the same shall be regularized by an office note giving clear reasons for

travelling beyond stipulated Kms.

22. Toll Tax if any to be paid by contractor at that time and it will be re-imbursed to the

contractor on submission of proof along with monthly bill.

23. PERIOD OF CONTRACT: -

The period of the contract shall be for 24 months. The period of the contract shall be

for 2 (Two) year. The period further 2 (Two) year can be extended on mutual agreed

terms as per same rates, terms and conditions. Accordingly, financial limit will also be

increase by circle/corporate office as per their competence. However, in case of poor

services provided by the contractor, contract can be terminated before 24 months.

24. The Company reserves the right to terminate the contract at any time without assigning

any reasons what so ever by giving fifteen days’ notice in writing. The contractor (s)

shall not be entitled to any compensation by reasons of such termination of contract.

25. If contractor fail to execute the order successfully, the order will be got completed

through other agency and if required to pay higher rates, in that case, difference of

rates will be recovered from contractor.

26. The contractor shall immunize company’s personnel against any claim arising out of

accidents or misbehavior of the driver. The vehicle shall be kept properly insured all the

time to cover the 3rd party risk and simultaneously immunized company on account of

likely claims from public, police dept. Etc

27. PENALTY (RATE): -

a) For an absence beyond 2 hours and up to one day : RS 1500 per vehicle + Applicable

Taxes if any/per day.

b) If the contractor fails to provide the vehicle, the deduction from his RA bill shall be

made on prorate considering the monthly rate payable with 26 working days per

month or actual amount paid by company to hire alternative vehicle.( Whichever is

Notice shall be given in writing to contractor/agency for failure in providing vehicle

for each day and if any failure more than 10 Days in a year will be lead to termination

of contract and performance guarantee submitted by contractor/agency will be

If contractor fail to execute the order successfully, the order will be got completed

through other agency and if required to pay higher rates, in that case, difference of

rates will be recovered from contractor.

28. Payment and Bill related conditions

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

28.1 The bill for traveling of the vehicle shall be paid on monthly basis.

28.2 Formula for considering price variation – No price variation will be payable on

cost of Oil/tyres, tubes etc. Only charges in price of Petrol / Diesel will be

adjustable. Quote the prices on the basis of prevailing 15 days before the due

date of tender. These basic rates shall be indicated in the offer.

28.3 For every Ten Paisa increase/decrease in price of fuel, per KM payable price

shall go up by/down One Paisa. This will be applicable to the actual KM traveled

during the month. Contractor will have to submit their bills every month with

supporting fuel cost price.

28.4 Income tax and/or any other tax levy etc. to be deducted as per the rules in

force from the monthly bill.

28.5 The contractor shall also make his own arrangement for refueling, repairs

and maintenance of his vehicle.

29. GST and other Taxes/Statutory duties related conditions.

29.1 GST will be applicable as per norms of UGVCL and Govt. of Gujarat/India.

29.2 Tax deducted at the source (TDS) under Income Tax and under GST TDS will

be deducted from the bill as per norms.

29.3 UGVCL’s GSTIN Registration Nos. is 24AAACU6551F1ZI.

29.4 Any statutory increase or decrease in the taxes and duties including GST and

Cess as applicable or in the event of introduction of new tax/cess or cessation

of existing tax/cess in the taxes subsequent to your offer if it takes place within

the contract period will be bound to the bidder/contractor.

29.5 The Contractor shall be liable and pay all other taxes, duties, levies lawfully

assessed against the Owner or the Contractor in pursuance of the Contract. In

addition, the Contractor shall be responsible for payment of all Indian duties,

levies and taxes lawfully assessed against the Contractor for his personal

income & property only.

29.6 “Income-tax TDS/ GST-TDS at the prevailing rate will be deducted from bills

in accordance with the provision of Income-Tax Laws and to that effect a

certificate will be issued to the contractor, however added as contractor has

to submit separate invoice for supply parts item as well as works part item

separately, otherwise TDS will be deducted on entire invoice value.”

29.7 Order shall be issued at basic price where GST is quoted @5%. In case GST is

quoted @12%, order shall be inclusive of GST amount only.

29.8 Following points should be kept in mind while paying GST under RCM on

Renting of Motor Vehicle. Here, it is relevant to note that UGVCL need to

pay GST under RCM in following two conditions:

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

a. If the service provider is registered under GST and in earlier period (i.e. prior to

01.10.2019), service provider used to charge GST @5% (CGST 2.5% & SGST 2.5%), then

in such cases w.e.f. 01.10.2019 UGVCL need to pay GST under RCM.

b. If the service provider is unregistered then also UGVCL need to pay GST under RCM.

c. During the evaluation of price bid if any bidder is not registered under GST than

UGVCL will count 5% base rate of GST and after calculating it price bid will be compare.

Normally the vehicle shall be required to run within area of UGVCL but it shall be

required to move anywhere in Gujarat as per the directions.

31. LABOUR LAWS: -

You will have to strictly adhere to the Labour laws, regarding license, payments,

insurance, liabilities, pension scheme, provident fund, leave facilities, compensation

on account of accident etc for laborers/persons engaged by you during the execution

of the above cited work.

32. EXPLANATION: -

The contractor shall furnish a detail of Driver with their names/designation/Address

and License particulars for record of the Officer.

After tender is accepted, the Officer shall place a work order on the successful party

to provide a requisite number of vehicle on hire by giving at least 20 (Twenty) day

time to complete RTO formalities of the vehicle.

The parties submitting tenders must ensure that in the event of their tenders being

accepted. They will have to meet the FULL QUOTA REQUIREMENT OF VEHICLE for the

category or categories for which tenders are submitted. In case they fail to provide

full number of vehicle as per need, it will be considered a breach or default on part

of the party concerned and their EMD forfeited.

The parties quoting rates must carefully read and understand the clauses, terms and

conditions, incorporated herein to avoid any inconvenience later on to this office.

33. . COMPUTATION OF Kms FOR BILLING:-

The Company will allow billing of Kms. On the basis of opening readings as soon on

arrival of the vehicle at the Company’s Officers and as at the time of departure after

completion of duties from the head-quarters on day-to-day basis.

The rates once offered by the party and accepted by the Company with or without

modification, shall remain unchanged during the contract.

If there is any statutory increase/decrease in fuel prices by an order of the Central or

State Government, suitable marginal increase/decrease in rates of hiring will be given

by the Company as per the formula given.

 Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted

item. Such conflict of interest can lead to anti-competitive practices to the

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

detriment of Procuring Entity’s interests. The bidder found to have a conflict of

interest shall be disqualified. A bidder may be considered to have a conflict of

interest with one or more parties in this bidding process for particular quoted item,

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from

any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the

bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;

2. Indian/ foreign agent on behalf of only one principal.

g ) a Bidder or any of its affiliates participated as a consultant in the preparation of

the design or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing

units, or more than one unit having common business ownership/ management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common business/

management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition

act, as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest with other bidders for particular quoted item, as

Addl.Chief Engineer.

Sabarmati Circle Office

Seal &Sign. Of Tenderer:______________________

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

--: SCHEDULE –B :--

“E-tender for hiring of vehicle for 24hrs -Closed Body Jeep(BS-6) 7 seater (AC) for LT IC (SAB-

30)under Sabarmati”.

PR No.:- 647507 RFQ No.:-79559

Description Unit Qty With Tax

Minimum fix charges for the

daily journey normally per

vehicle per calendar month up

1 Month 24 76332

to a total run of 4000 (Four

Kilometers.(24Hours)

Extra charges per kilometer

per calendar month beyond

the minimum run of

TOTAL : TWENTY ONE LAKH EIGHTY THREE RUPEES ONLY/- Rs.21,83,000/-

Note:- Rates are including all taxes. Rates must be filled up Online in N Procure Only. Otherwise

the bid will not be considering.

Fuel Difference charges will be given fixed for every Ten paisa Increase/Decrease in price

of fuel, per KM payable shall go up/down one paisa for actual travelled KM Hiring of vehicle –

diesel price difference charges per KM.

Toll Tax will be re-imburse on submission of Fast tag report as actual.

We are willing to carry out work at ___________ % (Above/ Below) (In words _________________ %

(Above/ Below) the estimated rates mentioned above in Schedule B. The total amount works out to Rs

(Above/ Below) the estimated rates mentioned above in Schedule B. The total amount works out to Rs

Seal & Sign. Of Tenderer: ______________________

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Undertaking in Rs. 300/- stamp paper or franking.

I/We hereby declare that if in the said bid if I/We will be the lowest tender and the said

work order will be awarded to me/us than I/We will provide new vehicle as per tender

condition and as mentioned below details within 15 Days of LOA issued to us/me.

Vehicle Model :

Vehicle Mfg. Year :

Date: Bidder Sign:

Regd. & Corporate Office Circle Office

Visnagar Road, Nr. Torrent Power House Railway Crossing,

Mehsana – 384001 Gujarat Sabarmati, Ahmedabad-380005

Telephone: 02762-222080-81 Telephone: 079-27500981

e-mail: [email protected] e-mail: [email protected]

Website : www.ugvcl.com GST No. : 24AAACU6551F1ZI