Arrangement of Tentage, Food, Photography-Videography and other Arrangements for Inauguration programme (2026-27)

Financial Bid Format

Sn. Item Approx. Area/Size Quantity (No.) Unit rate Total Cost with GST

1 Hanger (Aluminum hanger with carpeting, Lighting and required entry-exit points) 100x250 feet 1 /sqft.

2 Stage: VIP Seating for 30 guest carpeting, Podium, Centre Table 40x20 ft 1 /sqft.

3 LED TV for Stage 55 inch 3 /led

4 Tower A.C. for stage - 8 /A.C.

5 Chair with white cover - 1000 /chair

6 Stage for cultural program 20x24 feet 1 /sqft.

7 2-Seater sofa with white cover & coffee table - 25 /sofa

8 Cooler for hanger and seating area 50 /cooler

9 Octonum panel stall with two chairs, two tables, Carpeting, Electric point, Fan, Facia and roof covered with white tentage, 15 ft Front area of all stalls covered with white tentage 10x15 ft.. 25 /stall

10 Pagoda with two chairs, two tables, LED light 100 watt., Carpeting, Electric point, Fan, Facia, 15ft front area of all pakora covered with white tentage 16x16feet 4 /sqft.

11 Barricading of stage, seating/D-Area and other areas where needed Approx.1500 (Running Ft.) 1500 ft. /running ft.

12 Flower rangoli in D area As per requirement - /sqft.

13 Truss box seating area for Chief Guest/Media persons with two seater sofa and coffee table 30x60 feet 2 /sqft.

14 Food area (pipe tent with carpeting and Fan/Cooler) 45 x 165 ft 1 /sqft.

15 Food area (truss tent with carpeting and fan/cooler) 30x60 ft 1 /sqft.

16 Standing round table for food area having tabletop - 30 /table

17 Seating round table for food area having tabletop - 20 /table

18 Buffet table with top paper - 50 /table

19 Carpeting with passage and other areas where needed 30x5 ft. 600 (Approx.) /mat

20 Decoration of Stage, Admin block, Desalination Unit, Main gate with fresh flower - As per requirement Lumpsum

21 Bouquet 50 /bouquet

22 Digital Screen P-4 8 x 10ft 3 /screen

23 Digital Screen P-4 for backdrop 10 x 20ft 1 /screen

24 Sound system (For stage, cultural program with mixture liner, top etc., four podium mikes on stage audible for entire pandal - Complete job /job

25 Iron pipe with flag (Approx. 20ft.) and centres name and departmental logo to be printed on flag - 200 /flag

26 De-composable Disposal Glass for water - 20000 /glass

27 Water Camper - 100 /camper

28 Water Bottle 250ml 250 ML 500 /bottle

29 Toilet Trolly (10 seat) (Male &Female) - 4 /trolly

30 DG Set 62 KVA with diesel for approx. 6 hours running 62 KVA 3 /DG set

31 House keeping Entire Campus 50 /person

32 Security -do- 20 /person

33 Refreshment (Pakora and laddu) and Tea/coffee arrangement One day 1000 /person

34 Lunch arrangement with crockery (Chole, Aalu matar, Rice, Puri & Rasgulla) One day 1000 /person

35 Arrangement of Videography with drone, photography & album with selected 100 photos For 01 Day Lumpsum Lumpsum

36 Flower shape cutouts Vertical height of 05 feet 50 /cutout

37 Banners/Hoardings with heavy duty iron frames and stands as per requirement with labour 12x15 feet 2

03x02 feet 50 /sqft.

38 Welcome gate/Road Gate (Bamboo) 30x17 feet 1 /sqft.

39 Truss entry gate on the entry of hanger area 18x20 feet 1 /sqft.

Page Number as per numbering given to the technical bid documents uploaded on the portal

Status of submission (Yes/No)

Sn. Name of the document

1 Submission of online payments i.e. Earnest Money Deposit,

Tender Document Fee & e-service Fee along with scanned copies of supporting documents as per schedule-A.

2 Bidder is a Single Business Entity (Company, Proprietorship,

Partnership, LLP)

3 Valid GST Registration Certificate submitted

4 Valid PAN Card submitted

5 Minimum 3 similar projects for the last 3 years in Public Sector

6 Experience of managing an event with at least 2,000

participants in single day.

7 Work Orders and Experience Certificates submitted as proof

8 Minimum annual turnover of Rs. 09 lakh for each of the last

three financial years (CA-certified)

9 C.A. certificate of annual turnover for 2023-24, 2024-25 & 2025-26

10 Affidavit confirming no blacklisting by Government/PSU in the

11 Submissions of undertaking regarding acceptance of all terms

and conditions of DNIT in the form of notarized affidavit

12 Submission of copy of DNIT duly signed and stamped

13 Financial Bid submitted as per the prescribed format, including

all applicable taxes & FOR to site

· In case the Technical Documents are uploaded on the portal without proper page numbering, the Tendering Department will be within its right to cancel the bid of the said firm.

· All the documents of the bidder must be attested by the signing authority of the bidder.