Carting of 15000 nos. 8Mx200kg PSC Poles from Dhrangadhra pole factory or any pole factory under PGVCL to any destination of Surendranagar Circle or PGVCL

Carting of 15000 nos. 8Mx200kg PSC Poles from

Dhrangadhra pole factory or any pole factory under

PGVCL to any destination of Surendranagar Circle or

Prepared By: Checked By: Recommended By: Approved By:

D E (Civil) DY.SA (Che.) SA (EXP) A.O. (Exp) SE

SNR CO SNR CO SNR CO SNR CO SNR CO

SUPERINTENDING ENGINEER

PASCHIM GUJARAT VIJ COMPANY LIMITED

CIRCLE OFFICE : SURENDRANAGAR

E-mail: [email protected]

Signature of Tenderer Company’s Round Seal Date: Place:

The Superintending Engineer, Surendranagar, invites On line Tenders for the Carting of 15000 nos.

8Mx200kg PSC Poles From Dhrangadhra pole factory or any pole factory under PGVCL to any

destination of Surendranagar circle or PGVCL.

Tender Papers & Specifications may be downloaded from Web site https://tender.nprocure.com (For

view, down load and on line submission) and PGVCL web site https://tender.guvnl.com (For view &

down load only). Tender fee & EMD is to be accepted by RTGS/NEFT or cash payment amt. up to

Rs.10000/- or payment through DD/Banker’s cheque. Proof of same (scanned copy) is to be uploaded

with the online bid. In case of payment made through cash payment/ DD/Banker’s cheque original cash

receipt/DD/Banker’s cheque paid may be submission in Preliminary bid cover, for respective tender. All

the relevant documents of tenders towards Tender fee & EMD (In case of cash payment/ DD/Banker’s

cheque original cash receipt/DD/Banker’s cheque) to be submitted physically shall be received only by

Registered Post A.D. or Speed Post addressed to The Superintending Engineer, Paschim Gujarat Vij

Company Ltd., Circle office, Surendranagar.

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed. The tender detail is as below:-

Sr. No. Description Detail

1 Tender No. On-line

Carting of 15000 nos. 8Mx200kg PSC Poles

From Dhrangadhra pole factory or any pole

factory under PGVCL to any destination of

Surendranagar circle or PGVCL.

3 Estimated Cost

4 Quantity of poles to be transported 15000 Nos. (Each pole factory)

5 Time limit 24 months

6 Tender Fees (Non Refundable) Rs.1180.00 ( 1000 + 18% GST)

7 Earnest Money Deposit (EMD) Amount Rs.25000.00

Online Preliminary, Technical & Price bid i.e.

8 On line (e-tendering) tender/offer submission Dt.13.07.2026 up to 18.00 Hrs.

last date (This is mandatory)

Last Date of Online submission of documents

9 On or before Dt.16.07.2026 up to 18.00 Hrs.

towards tender fee and EMD

Date of opening Technical bid & Tender Fee &

10 Dt.17.07.2026 at 11.00 Hrs. (if possible)

EMD Documents as online

11 Date of On line Opening of Price Bid Dt.18.07.2026 at 11.00 Hrs. (if possible)

12 Validity of Tender 180 Days from date of opening of Tender

Signature of Tenderer Company’s Round Seal Date: Place:

(a) Tender fees & EMD fees paid proof document scanned copy is to be uploaded with the online

bid only. In case of payment made through DD/Banker’s cheque/ cash payment (up to 10,000/-)

original cash receipt/DD/Banker’s cheque paid towards Tender Fee and EMD to be submitted

physically in sealed cover on OR before due date and time by RPAD/speed post only. Otherwise the

offer will not be considered and no further communication in the matter will be entertained.

(b) It is sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain

legible and should not be password protected.

(c) Bidder has to upload scanned copies of original (notarized/self-attested copies of original-as

specified in tender condition) documents with online bid.

(d) If any deviation found in Data/Details/Documents between on line and physically submitted

documents (Tender fee and EMD) of bidder, offer of the same shall be liable for rejection at the

discretion of PGVCL.

Further bidders are requested to submit Technical bid documents and price – bid (Schedule – B)

on-line only and not to submit in physical form (Except tender fees & EMD proof in case of

payment made through cash receipt/DD/Banker’s cheque).This is mandatory. If it is submitted

in physical form, same will not be opened and only on –line submitted bids will be considered for

Note:- Bidders should be in touch with websites https://tender.nprocure.com &

https://tender.guvnl.com for information regarding revision/corrigendum/Amendment in tender

till due date of online submission and thereafter. No separate information shall be sent in this

regards and also will not be published in newspaper.

Any technical questions, information & clarification that may be required pertaining to this inquiry

should be referred to Superintending Engineer, Paschim Gujarat Vij Company Ltd. Circle Office,

Kailash park, Surendranagar, 363

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Superintending Engineer

PGVCL, Circle office, Surendranagar

Signature of Tenderer Company’s Round Seal Date: Place:

Download Tender Documents in (PDF Format) which consists of:

 Tender Notice with Schedule “A”

 Commercial Terms & Conditions

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Signature of Tenderer Company’s Round Seal Date: Place:

NOTE: IMPORTANT

If the online documents of tender will not reach to this office within mentioned date & time,

offer will be out rightly rejected even of successful submission of On Line Tender.

VALIDITY OF TENDERS.

2. Validity of tender shall be for a period of 180 days from the schedule date of opening the

Tenders and may be further extended to 30 days by PGVCL if require and all the tenderer shall

be bound to execute the work with quoted rate in this tender.

The PGVCL reserve the right to reduce / enhance the tender quantity as per their requirement

at the time of finalization of the tender.

COMPLETION PERIOD :

The completion period of this tender shall be considered upto 24 months or upto order quantity

4. exhausts whichever is earlier.

If the quantity offered by the bidder is reduced while placing the order, in that case delivery

period will be adjusted proportionately.

SOLVENCY CERTIFICATE

5. The tenderer shall have to produce the latest solvency certificate i.e., not older than 12 months

which is issued from Nationalized bank or any other scheduled bank as per list of RBI for a sum

of Minimum 20% of estimated cost of this work.

Security Deposit against work completion Period:

The lowest tenderer whose Tender is accepted shall have to pay 5% security deposit of the work

6. order amount through Demand Draft or Bank Guarantee within 15 days from the receipt of the

Letter of Acceptance. In case contractor fails to pay the security deposit within the specified

time, LOA will be treated as cancel and his earnest money will be forfeited without issuing any

DELAYED AND LATE TENDERS:

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE DATE

7. AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE TO NETWORK PROBLEM OR

ANY OTHER REASONS AND PGVCL SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF

TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.

8. In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to

consider or reject any or all the tenderers offer without assigning any reason thereof.

Agreement / Indemnity bond to be executed by Successful Bidder:

9. The successful bidder has to execute Agreement / indemnity bond in Prescribed format of

PGVCL.Cost of same will be brone by the contractor.

10. Bidder has to sign with stamp all tender documents along with their seal.

11. It will be the bidder’s responsibility to comply with all PF related norms.

Signature of Tenderer Company’s Round Seal Date: Place:

CHECK LIST (THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED WITH TECHNICAL BID

Sr. Bidder’s Page no.

Documents in following order to be attach

No. comment from/to

Tender Documents with duly signed and sealed

1. Tender Notice and Schedule-A duly signed and sealed Yes / No

2. Commercial terms and condition with duly signed and sealed Yes / No

3. In case of partnership firm / company Notarized copy of power of Yes / No

Attorney in favour of a person authorized to sign tender documents

4. All Amendments duly signed and sealed. (if any) Yes / No

Self attested photocopy of Certificates

5. Vehicle ownership / Hiring documents, vehicle insurance detail and Yes / No

RTO registration certificate

6. Employee Provident fund certificate Yes / No

7. Photocopy of PAN Card Yes / No

8. Solvency certificate issued by scheduled bank of RBI Yes / No

Additional Details on Firms letter Head

9. List of Partners in case of partnership firm Yes / No

10. List of successful orders executed in GUVNL and their Yes / No

Subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/ DGVCL. (If

available) in last two years

11. Tender fee money receipt Yes / No

12. EMD fee money receipt Yes / No

Signature of Tenderer Company’s Round Seal Date: Place:

INSTRUCTION TO THE BIDDERS

Downloading of Tender Documents (in PDF Format). For downloading of Tender Please Click on Links:

https://pgvcl.nprocure.com

Part –I TECHNO COMMERCIAL BID

Part-II PRICE BID

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website.

Rs.1180 [Rupees one thousand one hundred

and eighty only] Non Refundable.

3. EMD Payable Rs.25000.00

DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:

or Demand Daft / Banker’s Cheque No.______________Dated __________

Towards Tender Fee Rs. _____________

Demand Daft / Banker’s Cheque No.______________________ Dated__________

Amount Rs. __________________On _______ Bank towards requisite (EMD) Earnest

Signature of Tenderer Company’s Round Seal Date: Place:

COMMERCIAL TERMS AND CONDITIONS

1. The tenderer should thoroughly read all the following clauses before submitting their tender. The copy

of the Commercial terms and conditions duly signed, stamped with company’s seal must be submitted

along with the bid.

2. AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT) THE TENDER IS

INVITED ON E-TENDERING (ON – LINE) SYSTEM, FOR WHICH FOLLOWING CONDITIONS ARE MANDATORY

AND IF ANY DEVIATION FOUND IN THE OFFER, THE TENDERS / OFFERS WILL BE OUTRIGHTLY REJECTED

AND NO FURTHER COMMUNICATION IN THE MATTER WILL BE ENTERTAINED.

[A] All the relevant documents as per requirement of the Tender are also to be submitted online along

with the Tender before due date and time mentioned in tender notice. All such documents should be

strictly submitted by RPAD/speed post only. Otherwise the offer will not be considered and no further

communication in the matter will be entertained.

[B] If, Any deviation found in Data / Details / Documents between on line offer (e-tendering) and

online submitted documents (Tender document fee, EMD, Technical and commercial documents etc.)

of bidder, offer of the same bidder will not be considered and no further communication in the matter

will be entertained. However, it is sole discretion of the company to take final decision.

Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit the

price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will not

be opened and only on-line submitted price bid will be considered for evaluation.

[C] It is mandatory for all the bidders to submit their tender documents in one forms viz. on – line (e –

tendering) and online in schedule date and time. If tender documents submitted in physical form, in

that case the same tender will not be considered.

3. Tenderers should furnish the documents and details as specified in DOCUMENTS TO BE ENCLOSED AS

PER SCHEDULE A.

Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by way of CASH /

Demand Draft / Banker’s Cheque; otherwise offer will be ignored out rightly. Indian Postal Orders (IPO’s)

& Cheques are not acceptable. Demand Draft should be in the name of “Paschim Gujarat Vij Company

Ltd.”, Payable at Surendranagar.or POS at circle office surendranagar.

The tenderers can pay the tender fee in CASH (Upto Rs. 10,000/-) at, “Paschim Gujarat Vij Company Ltd.

(PGVCL), Circle office, Surendranagar, Cash counter during working day between 11.00 A.M. to

P.M. and on working Saturday between 11.00 A.M. to 12.30 P.M. before the due date and time for

submission of tender, and enclose the copy of Money receipt in the online submission.

Tender fee copy of Money fee receipt must be submit document with online.

Signature of Tenderer Company’s Round Seal Date: Place:

5. EARNEST MONEY DEPOSIT: (E.M.D.)

Tenderer has to pay EMD as mentioned in the tender notice.

The EMD is payable by Demand Draft / Banker’s Cheque in favour of the Paschim Gujarat Vij Company

Ltd. of any Scheduled / Nationalized Banks in Surendranagar. It can also be furnished by way of an

irrecoverable Bank Guarantee from any nationalized Bank in a standard format prescribed by PGVCL

(Format given in this tender document). Cheques are not acceptable. CORPORATE BANK GUARANTEES

NOT ALLOWED. Payment of EMD by RTGS/NEFT/online in A/c No-31820588442,IFS Code-

SBIN0060101,Sup.Engineer,Circle office,S’nagar shall be encouraged

The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven) Months from the

date of submission of the Bid of the Tender.

All the Participants will have to pay EMD compulsory, as specified in tender notice / Documents, failing

which the “Bid” will be treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the

time of opening of Preliminary / Technical Bid.

No Interest will be allowed against payment of E.M.D.

EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity of the offer or

(ii) the Tenderer fails to furnish / deposit the security deposit towards Execution Period as per below

EMD of the unsuccessful Tenderers, if paid will be returned within 30 days from the date of placing of

the order to the successful Tenderer(s) on application of refund of EMD alongiwth original Receipt of

EMD will be returned to the successful Bidders, only on their submission of Security Deposit against LOA

released on them.

6. TENDER ONLINE SUBMISSION

Tender should be in two parts.

a) Techno – Commercial Bid and b) Price Bid (Online only).

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored out

The price bid of those who are techno-commercially qualified shall be opened. After technical bid is

opened, for modification, if any, all shall be given equal chance.

EMD Receipt & Tender fee receipt, proof must be submitted physically by E mail

([email protected] or [email protected]) or online

B.TECHNICAL BID (online only):.

The technical bid online should contain the following documents:

a. All tender documents with all amendments duly signed and stamp on each page along with all

annexure duly filled with relevant documents.

b. Documents listed in Schedule A (Sr. No. 1 to 10 )

7. Technical bid should be submitted simultaneously along with separate EMD cover in the respective

envelopes and super scribed accordingly (duly sealed), so as to reach this office on or before due Date

as specified in the tender notice through online only. Please note that online technical bid received

after the due date and time will not be accepted and the offer will be ignored out rightly.

Signature of Tenderer Company’s Round Seal Date: Place:

Special terms and conditions

[1] The tender pertains to the transportation of PSC poles of 8 Meter long of the estimate quantity in the

Schedule-'B' for a period specified in Schedule ‘A’ or till the poles quantity shown in schedule ‘B’ is fully

transported, whichever is earlier.

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by either party

of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of

the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions,

strikes lockouts or acts of God (hereinafter referred to as event)”, then provided notice of the happening of

any such event is given by either party to the other within twenty one days from the date of occurrence

there of neither party shall by reason of such event be entitled to terminate this contract nor shall either

party shall have any claim for damages against the other in respect of such non-performance of delay in

performance, and work under the contract shall be resumed as soon as practicable after such event has

come to end or ceased to exist, and the decision of the Managing Director as to whether the works have

been so resumed or not shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this contract is prevented

or delayed by reasons of any such event for a period exceeding 60 days, either party may at its option

terminate the contract provided also that if the contract is terminated under this clause, the Owner shall be

at liberty to take over from the contractor at a price to be fixed by the Managing Director, which shall be

Time limit extension:- If due to any stoppages, or litigation / stay order etc. work is suspended then no idle

charges will be paid. Only suitable time limit extension will be granted based on genuine reason but no

extra claim will be entertained.

[2] Validity of tender shall be for a period of 180 days from the date of opening the Tenders and may be

further extended to 30 days by PGVCL if require and all the tenderer shall be bound to execute the work

with quoting rate in this tender.

[3] The contractor has to cart all the poles allotted / instructed to cart within that month, no poles should

be lapse, otherwise Company reserve right to take penalty action as per clause No. 10-A/B or as decided by

competent authority.

[4] The location to which the poles are to be transported from the pole factories shall be decided by

concerned engineer or representative under their jurisdiction.

Any poles carted to the place/location other than the destination specified in the IR / MO/ gate pass, such

poles shall be re-carted by contractor to the location/destination specified in the IR / MO / gate pass In the

event of failure of the contractor to do so, it will be carted either by the Company or through other agency

and at the risk and cost of the contractor.

[5] The rates quoted by the contractor shall be inclusive of loading of poles at the factories, transportation

of poles from factory to the destination as directed by the concerned engineer of the Company and

unloading and stacking the same at destination in good condition.

Contractor shall have to cart & unload poles at maximum 4 different destinations per 20 poles as per

instruction of engineer-in-charge if it falls in same route.

[6] Contractor shall be solely responsible for damages if any caused to the poles during loading,

transporting, unloading and stacking the poles at the site. The cost of damages to the poles if any shall be

recovered from the contractor. The field officer of the Company in whose jurisdiction the poles are carted

will fix the cost of such damages. His decision shall be treated as final.

Signature of Tenderer Company’s Round Seal Date: Place:

[7] The date of issue of Letter of Acceptance/work order will be treated as date of commencement or the

commencement Letter given by order placing authority and the entire quantity is to be transported within

[8] The contractor shall have to transport the poles every month as per allotment of poles from the concern

pole factory. The quantity of poles and destination to which the poles are to be transported shall be

intimated by Company’s office from time to time.

[9] It must be clearly understood that the estimated quantity of poles indicated above are approximate and

that they are likely to be increase or decrease or to be nil any month or at any time of the contractual

period. The actual quantity to be transported will entirely depend upon actual availability/requirements of

poles by the Company from time to time. The Company’s officer reserves the right to increase or decrease

the quantity of poles to be transported or delayed any item either partly or wholly during the contractual

period. The payment of such work will be based on the offered rates and measurement of work which

actually done. No increase in rates will be allowed for such increase or decrease in quantity.

[10-A] If the contractor fails to transport the poles allotted during any month as directed by the Company's

officers, the Paschim Gujarat Vij Company Limited reserves the right to transport these poles through any

other agency or departmentally at the risk and cost of the contractor without giving any notice or observing

any formalities in this regard and in that case any expenses that may be incurred in excess of the sum which

would have been paid to the original contractor if the said work had been executed by him shall be borne

and shall be paid by the original contractor. The contractor will have no claim for compensation for any

loss sustain by him owing to such action.

[10-B] Also the Company reserves the right at the discretion of competent authority of the Company to

impose penalty @ 1/2% per week or part thereof plus GST subject to a maximum of 10% plus GST on the

amount of pole not carted in stipulated time. For working out the penalty, the material requisitions

remained uncrated will be considered. If this is a backlog, the same shall also be counted. Provided always

that the delay in carting by the contractor will be condoned on account of non-availability of PSC poles or

due to unforeseen circumstances on his furnishing satisfactory reasons and/or production of documentary

[11] The contractor shall have to enter into an agreement and indemnity bond with the Company on stamp

paper of appropriate value in the prescribed form whose cost shall be borne by the contractor.

[12] QUANTITY DISTRIBUTION:

The Company shall decide to consider nos. of bidders for placement of order, at its own discretion however

L-1 party will get heavy weightage in order placement considering his pole carting capacity.

In case of placement of orders more than one bidder, the company reserves the right to review and

redistribute the issued ordered quantity at any time on the basis of performance of contractors.

[13] PAYMENT OF CARTING BILLS:

(A) The payment of poles carted in any trip will be paid for the stage of farthest destination.

(B) Payment beyond 60 Kms will be paid on “per pole per Km basis” or fixed charges for 31 to 60 Kms

whichever is higher.

The contractor has to submit monthly bill along with relevant documents and the payment shall be made by

the Executive Engineer (O&M) of concern Div. based on the certificates of the sub-division offices for whom

the poles are carted.

[14-A] TERMINATION OF THE CONTRACT:- In case the contractor fails to cart the requisite number of PSC

poles as allotted from time to time within the specified period of delivery or any retention thereof the

Engineer-in-•charge shall exercise his discretionary powers either

(i) to recover from contractor, damages by way of penalty as stated in the clause 10 above or

(ii) to entrust the work of carting elsewhere after giving due notice to the contractor on account of and at

the risk of contractor without canceling the contract in respect of the unexecuted work or

Signature of Tenderer Company’s Round Seal Date: Place:

[14-B] In the event of Company taking action under clause no.14 (A) (i) or (ii) stated above the contractor

shall be liable for any loss if the Company may sustain on that account but the contractor shall not be

entitled to any gain on such account made against his default.

[15] The loading and unloading of the PSC poles shall be done with two points lifting and single point lifting

will not be allowed under any circumstances.

[16] Security Deposit:- The contractor has to pay 5% of work order value towards the security deposit

within 15 (Fifteen) days of issuance of LOA. If the contractor fails to pay the Security Deposit within the

stipulated time then the Company reserves the right to forfeit the Earnest Money Deposit and terminate the

contract after giving 15 (Fifteen) days notice in writing to pay the Security Deposit as per work order.

[17] The Company may need to cart huge quantity of poles in short times in special circumstance then

Company reserve the right to cart through other carting contractor without information to contractor to

whom order is placed for particular pole factory.

[18] The Company may place the work order with two different agencies in respect of tender inquiry and

reserve the right to share the quantity of poles between two agencies at discretion of PGVCL.

[19] The poles for carting will be available to the carting contractor from the pole factory during working

hour of pole factory as directed by Company’s in charge officer.

[20] It will be the responsibility of the contractor to send SMS through mobile phone to consignees as soon

as the poles are loaded in the truck for transportation so that contractor may get receipt of poles from

concerned consignees early.

[21] In case, poles lifted from pole factory do not reach at proper destinations/site and found missing or

broken then the cost of such pole will be recovered from the carting contractor without any further

reference at standard price.

[22] The recovery of broken PSC poles found at site the same should be got jointly inspected by concern EE

and his report will be final and bound to the contractor and accordingly recovery of broken poles will be

made as per Company’s rule.

[23] Rate escalation clause: Due to increase in the rate diesel per liter increase or decrease of diesel rate

declared by the Government, the rate will be increased or decreased as under:( basic rate 89.91 for rate

(a) 1st stage (0 to 30 Kms.) :-

The rate will be increased or decreased per pole by 25 (Twenty Five) paisa on every increase or

decrease in the rate of diesel price by 1 (One) Rupee per liter.

(b) 2nd stage (Above 30 to 60 Kms.) :-

The rate will be increased or decreased per pole by 55 (Fifty Five) paisa on every increase or

decrease in the rate of diesel price by 1 (One) Rupee per liter.

(c) 3rd stage (Above 60 Kms.) :-

The rate will be increased or decreased per pole per KM by one paisa on every increase or decrease

in the rate of diesel price by 50 paisa per liter.

(d) For escalation of rate, basic rate of diesel per liter will be considered as on date of last date of

submission of tender and same will be mentioned in LOA / W.O.

(e) For price variation in diesel price, the rate of diesel will be considered prevailing on 1st day of the

This clause shall be operative from the date of issue of work order and up to the expiry of original and

extended time limit.

[24] Conditional tender will be outright rejected.

Signature of Tenderer Company’s Round Seal Date: Place:

[25] In emergency and urgent need of poles, the contractor shall engage big capacity trucks to cart the pole

in mass quantity.

[26] Repeat Order:- The PGVCL reserve the right to place repeat order up to 25% of the original work order

amount, at the same Price, Terms and Conditions stipulated in the tender/original contract within

contractual period.

In special circumstances PGVCL reserve the right to place repeat order up to 100% of the original work order

amount, at the same price, terms and conditions stipulated in the original Contract, as mutually agreed

[27] Taxes:- The rates are excluding all taxes.

[28] EPF Code / norms should be submitted and followed by contractor

[29] Pole carting truck should be separate for each pole factory. If it is found that the detail of truck

submitted in tender, runs under order of some other pole factory, the tender will not be acceptable.

Truck should be loaded with specified capacity, as per rules of RTO.

[30] Price evaluation:- Rates to be quoted for various stage considering approximate quantity shown in

schedule B, The lowest rates will be decided on the sum of all three stages.

The tenderer have to quote fix rate per pole for 1st and 2nd stage of pole carting i.e., 1st stage:- 0 to 30Kms.

2nd stage:- above 30 to 60Kms. distance.

For the 3rd stage i.e., above 60 Kms. of pole carting the rate will be considered per pole per Km.

The stagewise quantity shown in tender is tentative and to consider for price evaluation only, it may

increase or decrease upto any extent as per company’s requirement and no claim in this regard will be

[31] Toll tax will be reimbursed by PGVCL on production of proof up to satisfaction of official of PGVCL; if

presented at the time of passing of bill of carting of PSC pole.

[32] The Tenderer must give in his offer, the full name and address with phone, Fax & mobile numbers of

the Authorized Representative if any, who has been authorized by the Tenderer to do liaison work with

PGVCL on their behalf. Only one Authorized Representative is allowed.

[33] Tenderer should invariably fill up all the details of this tender document. This is mandatory and also

should be duly signed by authorized signatories with their rubber stamp and along with Company’s Rubber

(Round) seal / stamp affixed on each paper.

[34] If the Tenderer fails or defaults in execution of the orders placed or if PGVCL suffers any financial loss

due to this, then PGVCL will be at liberty to adjust the amount from other orders of the same firm or by

forfeiting the security deposit.

[35] All the tenderers must ensure that all the relevant documents / papers submitted with the tender

should be serially numbered, properly bounded / tied together and properly documented. This must be

[36] JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if

concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place from

which the tender / Acceptance of tender is issued, is situated i.e. Surendranagar.

Signature of Tenderer Company’s Round Seal Date: Place:

[37] (DISPUTE RESOLUTION MECHANISM

(1)AMICABLE SETTLEMENT

Any dispute, difference, controversy or claim between the Parties arising out of or relating to

this contract with reference to the construction, interpretation, breach, termination or validity

thereof(hereinafter referred as “ the Dispute “) shall upon the written request of either Party

be referred to the authorized representative of the Disputing Parties for resolution. The

authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

(2) ARBITRATION

If the Parties fail to amicably resolve the dispute or differences or country claims as indicated

herewith in sub clause (1) of Clause arising under or in connection with the present works

contractors, whether pertaining to works contractors alone or works and procurement both

the same shall be referred to arbitration under the Gujarat Pubic Works Contractors Disputes

Arbitration Tribunal Act 1992”

The reference to arbitration proceedings under this clause shall not:

A. Affect the right of the Engineer-in-charge to take possession of all or any tools, plants, materials

and stores, in or upon the work or site thereof or belonging to the contractor or procured by him

and intended to be used for the execution of the work or any part thereof.

B. Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor in any

work or from removing such materials to other place, during the period the work is stopped or

suspended in pursuance of notice given to the contractor under General Conditions.

C. Entitle the contractor to stop the progress of the work or carrying out the additional or altered

work in accordance with the provision of General Conditions for the work where there is no

D. Preclude the PGVCL from getting the work done by another agency. Neither party is entitled to

bring a claim to arbitration latest by the thirty days after the expiration of the defects liability

E. The provisions of the Arbitration & conciliation Act, 1996, Gujarat Public Works Contract Disputes

Arbitration Tribunal Act, 1992 and rules made there under shall apply to the arbitration

proceeding under this clause.

F. The Contractor shall be responsible for the loss destruction or deterioration of the materials,

stores or articles supplied to him by the PGVCL, even if such loss destruction or deterioration has

occurred under any circumstances whatsoever beyond his control as if the material, stores or

articles so supplied were his property. The contractor shall be responsible for returning the

residual materials after completion of the contract and if fails to return, the balance material

supplied to him by the PGVCL, the cost of the residual materials will be recovered from the

contractor at the market rate or stock issue rate whichever be higher at the time of materials

account plus 15%.

Signature of Tenderer Company’s Round Seal Date: Place:

ON STAMP PAPER OF RS.300/-

FORM OF BANKER’S UNDERTAKING

[For Security Deposit as per clause no.16 of commercial terms and conditions]

We, Bank of___________________________________hereby agree unequivocally and

unconditionally to pay within 48 hours on demand in writing from the PASCHIM Gujarat Vij Co.Ltd.

Or any Officer authorized by it in this behalf any amount up to and not exceeding

said Paschim Gujarat Vij Co.Ltd on behalf on M/s.______________________________

____________________who have entered into a contract for the supply/works specified below:

This agreement shall be valid and binding on this Bank upto and inclusive of ______________ and

shall not be terminable by notice or by change in the constitution of the Bank or the firm of

Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given conceded

or agreed, with or without our knowledge or consent, by or between parties to the said within

written contract.

"Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before our liability under this guarantee is

restricted to Rs._________________________

(Rupees_____________________________________________ only). Our guarantee shall remain in

force until ___________.

SIGNATURE OF THE BANK’S

Please Mention here Complete Postal

AUTHORISED SIGNATORY WITH OFFICIAL

Address of the Bank with Branch Code,

Telephone and Fax Nos.

Signature of Tenderer Company’s Round Seal Date: Place:

DOCUMENTS TO BE ENCLOSED IN TECHNICAL BID COVER

Following documents as applicable are to be attached in single copy.

Sr. No. Document to be submitted

1 Tender Notice and Schedule-A duly signed and YES / NO

2 Commercial terms and condition with duly signed YES / NO

3 In case of partnership firm/company Notarized YES / NO

copy of power of Attorney in favor of a person

authorized to sign tender documents

4 All Amendments duly signed and sealed. (if any) YES / NO

5 Vehicle ownership documents, vehicle insurance YES / NO

detail and RTO registration certificate

6 Employee Provident fund certificate YES / NO

7 Photocopy of PAN Card YES / NO

8 Solvency certificate issued by scheduled bank of RBI YES / NO

9 List of Partners in case of partnership firm YES / NO

List of successful orders executed in GUVNL and their

10 Subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/ YES / NO

11. Tender fee money receipt Yes / No

12. EMD fee money receipt Yes / No

Signature of Tenderer Company’s Round Seal Date: Place:

ANNEXURE – 1 DETAILS OF THE FIRM

Bidder may MANDATORILY fill all the details in this form.

Address of Registered Office Factory / Authorized

Works Representative

Contact person name

City & Pin code

Phone Nos.(Office)

Specimen signature

Signature of Tenderer Company’s Round Seal Date: Place:

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List

Ref: TENDER NO.:19

(All bidders will have to furnish the following undertaking duly filled in, signed and stamped along with the

Technical Bid.)

authorized signatory of M/S __________________________________________ here by certify that M/S

___________________________________________ and their Proprietor / any Partner / any directors of the

firm is not stop deal and /or banned for business dealing and / or black listed by GUVNL and or their any

subsidiary company viz. DGVCL / MGVCL / PGVCL / PGVCL .

Signature of the Tenderer

Seal of the Firm

Signature of Tenderer Company’s Round Seal Date: Place:

S C H E D U L E – B ( PRICE BID )

Carting of 15000 nos. 8Mx200kg PSC Poles From Dhrangadhra pole factory or any pole factory under

PGVCL to any destination of Surendranagar circle or PGVCL.

The schedule rate mentioned below shall be of 8 Meter long PSC poles inclusive of loading, carting,

unloading and stacking at site from any pole factory under PGVCL to any destination of PGVCL.

Sr. No. Particular Approx. Rate Rate In word Unit Total

Quantity in Amount in

1 Carting of 15000 nos.

8Mx200kg PSC Poles

From Dhrangadhra pole

factory or any pole

factory under PGVCL to Poles

any destination of

Surendranagar circle or

Stage i 0 to 30 KM 4825 Per Pole

Stage ii Above 30 Km to

Stage iii Above 60 Km 320000 Per Pole

(4000 poles × 80Kms) Per Km

Rate escalation shall be allowed for all 3 (Three) stages as per commercial terms condition

Cl. No. 23.(basic rate for rate escalation is 89.91 as on date 17.10.24)

Signature of Tenderer Company’s Round Seal Date: Place: