Door to door collection of garbage Collection from Residencial and Non Residencial Property with Close body garbage tipper vehicle including Fuel and necessary and sufficient at manpower and All Cleaning all GVP for Kheda Nagarpalika ward no. 1 to 7 of 6 Month in accordance with the solid waste management rules of 2016, in Kheda Nagarpalika, Kheda

Date of Submission of Technical Bid, Date: 17/08/2026 18.00 Hour

Tender Fees, EMD and other

documents in hard copy.

Place of Submission of Technical Bid, Kheda Nagarpalika, Kheda

• Tender documents are available online at www.tender.nprocure.com

• Tender shall be submitted online at www.tender.nprocure.com only.

Signature of the Contractor Chief Officer

KhedaNagarapalika

Table of Contents:

Sr No. Annexure No. Details Page No.

1 - General Information 5-8

- Pre-Qualification Criteria & Evaluation 9-13

3 - Scope of work 14-19

3 Annexure - 1 General Information of tenderer

4 Annexure - 2 Audited Financial Statement

5 Annexure - 3 History of Litigation

6 Annexure - 4 Undertaking

7 Annexure - 5 Deceleration of the tenderer

8 Annexure - 6 Affidavit

9 Annexure - 7 Work completion Certificate

10 Annexure - 8 Site Visit Certificate

11 Annexure - 9 NOC / Consent

Tender For: Door to door collection of garbage Collection from Residencial and Non

Residencial Property with Close body garbage tipper vehicle including Fuel and

necessary and sufficient at manpower and All Cleaning all GVP for Kheda Nagarpalika

ward no. 1 to 7 of 6 Month in accordance with the solid waste management rules of

2016, in Kheda Nagarpalika, in Kheda Nagarpalika

E - TENDER NOTICE NO:

Tender Document Fees Rs.

Earnest Money Deposit :

Pre Bid Query No

Last Date and time of Submission of

Online Tender. : 12/08/2026 up to 18:00 Hour

Date of opening of Technical Bid : 18/08/2026 11:00 AM on wards

Zone for work : Kheda Nagarpalika

Date of Submission of 17/08/2026 Up to 17:00 Hour

Technical Bid, Tender Fees, :

documents in hard copy.

Place of Submission of KHEDA NAGARPALIKA,

Technical Bid, Tender Fees, : Address: Kheda

EMD and other documents in

Tender Notice No.

Organization Name Kheda Nagarpalika

Department Name

Scope of Work Door to door collection of garbage Collection from Residencial and

Non Residencial Property with Close body garbage tipper vehicle

including Fuel and necessary and sufficient at manpower and All

Cleaning all GVP for Kheda Nagarpalika ward no. 1 to 7 of 6 Month

in accordance with the solid waste management rules of 2016, in Kheda

Nagarpalika, in Kheda Nagarpalika

Bidder Nationality Indian

Type of Contract Work

Bidding Currency Indian Rupees

Joint Venture Not Allowed/

Last date Date. 12/08/2026 Up to 18:00 hours

Physical submission Submission of hard copy of bid security,

of EMD, Document Tender fee, with signed & Stamped by

Fee, PQ bid, Tenderer and other documents in sealed

technical bid cover & delivery in person / RPAD / Speed

and post / Courier Date. 17/08/2026 upto 17:00

Supporting hours to, Chief officer, Kheda

documents IN Nagarapalika.

HARD COPY The hard copy of tenders received after this

date and time shall not be entertained under

any circumstances. Tender shall be

submitted in two copies (Original & Duplicate).

Opening of Date. 18/08/2026 - 11:00 hours on wards

(Technical) Bid

Bid validity period 120 days from opening of Price Bid

Project Duration 06 Month

Payment Details Document Fee Rs.1770.00/- In form of Account Payee

Demand Draft/Pay Order payable in the

favor of “ chief officer Kheda

EMD Total amount of EMD Rs.30690.00/- shall

EMD Total amount of EMD Rs.30690.00/- shall

have to be paid by pay order/demand

draft/Bank Guarantee of any Bank as

mentioned in Kheda Nagarpalika circular,

payable at Kheda Nagarpalika in favor of “

chief officer Kheda Nagarpalika”. only.

Estimated Value for Rs.

Signature of the Contractor Chief Officer

KhedaNagarapalika

Details of project is as under

Sr No. Short Description Period of Contract

1 Door to door collection of garbage Collection from

Residencial and Non Residencial Property with Close

body garbage tipper vehicle including Fuel and

necessary and sufficient at manpower and All

Cleaning all GVP for Kheda Nagarpalika ward no.

to 7 of 6 Month in accordance with the solid waste

management rules of 2016, in Kheda Nagarpalika, in

Kheda Nagarpalika

1. All the information shall have to be filled in the prescribed statement wherever

2. All the details required in the prescribed statement shall have to be duly filled up.

No information shall be left out. Relevant item without required information shall

not be considered for evaluation.

3. All the required attachments shall have to be invariably attached. Relevant item,

without required attachment shall not be considered for evaluation.

4. Kheda Nagarpalika reserves the right to accept any one or reject all the offers /

tenders without giving any reasons thereof.

5. The details given by the applicants in the pre-qualification documents will be

evaluated as per qualifying criteria, Kheda Nagarpalika reserves the right to

restrict the list of pre- qualified applicant to any number deemed suitable by it.

Kheda Nagarpalika’s decision for pre-qualifying the applicants shall be final and

binding to all.

6. All information must be typed or hand written legibly in English/Gujarati

language. All corrections, erasures or over writing, there in, must be initialed by

Check list for the bidder

1 Earnest Money Deposit/Tender Fee as specified elsewhere in the tender

2 Certified copy of valid GST registration

3 Certified copies of work order and Experience Certificates from respective

authorities (not less than Executive Engineer or equivalent) as specified in

4 Authority letter issued in favor of the person (with color photograph and

specimen signature) if tender is not signed by owner/partner.

5 Copy of Income tax PAN

6 Latest Bank solvency certificate as specified in the tender

7 Certificate from Chartered Accountant, showing the average annual financial

turnover of last three financial years

8 All Annexures as specified in the tender (1 to 10)

Note: - All the above-mentioned documents must be colored scanned and notarized

with clearly displaying stamp, number and name of the notary. Moreover, all

of the above-mentioned documents along with supporting documents shall be

submitted in electronic format only. Only Documents (Earnest Money Deposit,

Tender fees, Affidavit and Undertaking) shall only be submitted in HARD

COPY to Kheda Nagarpalika by all bidders.

Signature of the Contractor Chief Officer

KhedaNagarapalika

PRE-QUALIFICATION CRITERIA AND EVALUATION PROCEDURE

1. PRE-QUALIFICATION CRITERIA AND EVALUATION PROCEDURE

1.1 DETAILED ASSESSMENT

Kheda Nagarpalika Invite Tender for Door to door collection of garbage

Collection from Residencial and Non Residencial Property with Close body

garbage tipper vehicle including Fuel and necessary and sufficient at

manpower and All Cleaning all GVP for Kheda Nagarpalika ward no. 1 to

of 6 Month in accordance with the solid waste management rules of 2016, in

Kheda Nagarpalika, in Kheda Nagarpalika

per work of tender, a sealed tender shall be submitted to the Chief officer

Kheda Nagarpalika. Online tender need to be filled till dt. 12/08/2026 Up to

18.00 Hour. While EMD and Supporting Document Need to be Submitted till

dt. 17/08/2026 Up to 18.00 Hour in the name of Chief officer

Kheda_Nagarapalika.

Envelope of original demand draft for tender documents fees & EMD shall be sealed

& super scribed with the name of work, contractor’s name & address & send to Chief

officer Kheda Nagarapalika,KHEDA through RPAD / Speed Post / Hand to Hand /

Courier on 17/08/2026 before 17:00 Hours.

 Experience certificate of 02 years in duration up to dd/mm/yyyy (Year

to-door garbage collection work/ from the employer shall be submitted

along with the application incorporating clearly the name of the work,

Contract value, billing amount, date of commencement of works,

satisfactory performance of the Contractor and any other relevant

information as per Annexure

Contractor can furnish the details on the separate sheets but the format

should not be changed in any case.

 Financial capacity

 Past Experience

2. QUALIFYING CRITERIA

Tenderer/Bidder must be having following financial and technical experience as mentioned

A. FINANCIAL CAPACITY

 “Financial Statements” consist of profit-and-loss statements, balance sheet, Audit report

 “Annual Turnover”: Average annual turnover of the bidder must have archived the

average of last 06 Month (Year 2023-24, Year 2024-25, Year 2025-26 i.e. it shall be

counted from date 01-04- 2022 to 31-03-2026) shall be equal to or more than 30 % of

the 1st year tender Estimated cost (lakhs) i.e. 3068970.00 it should be equal to or more

than Rs. 18.20 lakhs. Income from “contractual receipts” only will be taken into

consideration. The income such as interest income, trading income will not be considered.

 Positive Net worth: Bidder shall have Positive Net worth 12 % of the tender estimated cost

for 1st year shall be equal to or more than 3.70 lakhs as on 31/03/2026.

 Documentation to be used and referred

All applicants must submit audited annual reports / financial reports of last three years.

Firms that do not publish financial statements, such as partnerships, submit specially

prepared statements duly stamped and signed by chartered accountant. A qualified

external auditor should certify such statements. Annual reports shall include the chartered

accountant’s certification.

1. Bidder shall submit separate EMD, Tender fee and supporting documents.

2. Tenderer must have to submit Bank solvency certificate (not older than one year) of

amounting equal to or more than 20% value of 1st year estimated cost of the tender i.e.

Bank solvency of Rs. 6,13,794.00.

3. Only firms or companies that are duly registered are eligible to submit bids and provide

certification of registration. (GST/IT ETC.)

I. Registration: - The bidder must possess the following registrations, and the corresponding

details should be included in the technical bid.

II. PF registration

III. Labour License

IV. ESIC Registration.

B. TECHNICAL CRITERIA:

 Bidder shall have work experience of Door-to-Door waste collection with labour from society,

colonies, apartments, slum area and transportation work with their own close body small

goods vehicle or LCV having appx. 700 kg to 1000 kg pay load capacity for Nagarapalika.

 Bidder must submit work order, work completion certificate, contract agreement and other

supporting document to show the experience for technical evaluation. The bidder shall fulfill

the criteria mentioned below table Column(3) or Column(4).

Details of Door-to-Door/Gate/Spot/GVP Daily Waste Processing/

S. N Population and collection works Legacy waste Processing

1. No. of Population: a. Three #Similar works in which a. Three #Similar works of

yearly work quantum should not be Daily/Legacy waste Processing

less than 40% (i.e. 4072.00 No. of works in which yearly work quantum

Properties) of the estimated yearly should not be less than 40% (i.e. ____

No. of Properties:

work* of this tender. MT) of the estimated yearly work of

b. Two #Similar works in which

yearly work quantum should not be b. Two #Similar works of

less than 50% (i.e. 5090.00 No. of Daily/Legacy waste Processing

Properties) of the estimated yearly works in which yearly work quantum

work* of this tender. should not be less than 50% (i.e. ____

MT) of the estimated yearly work of

c. One #Similar works in which yearly

work quantum should not be less

than 80% (i.e. 8143.00 No. of c. One #Similar works of

Properties) of the estimated yearly Daily/Legacy waste Processing

work* of this tender. works in which yearly work

quantum should not be less than

80% (i.e. ____ MT) of the

estimated yearly work of this

(Note: follow the Below Calculation If

Bidder having experience on Quantum Legacy or Daily waste Processing Work Qty MT

basis waste Collection) Sr. Population 100 % 80% 50% 40%

(1 Work) (2 Works) (3 Works)

No. of Properties: (Population)/4 2. 25K- 50K 50,000 40,000 25,000

(Reference for Column No. 4)

#Similar works (for Column 3) means collecting solid waste / segregated solid waste from residential

area (i.e. from societies, colonies, apartments, spot, slums etc.), commercial area and institutional area

etc. on day-to-day basis by using own labors and close body vehicles with tipping arrangement of

category small goods vehicle & or LCV having appx. 700 kg to 1000 kg pay load capacity and transporting

collected waste to nearest refuse transfer station, storage site, dumping site etc.

#Similar works means (for Column 4) : Daily/ Legacy waste processing and disposal as per Solid

waste management rules

 Bidder has minimum continuous 02 years of experience in Door-to-Door/spot garbage collection

and Transportation works or Daily/Legacy waste processing and disposal as per Solid waste

management rules

 Bidder has to be use Maximum no. of Vehicle of KHEDA NAGARPALIKAs on rental

basis (Monthly Rs. 5000/- Vehicle) with O & M, & As per gap bidder have to be deployed

their owned Vehicle for 100 % Door to Door Waste Collection. (Agency has to deploy in

such a way that, vehicles must cover (1000 ±20%) houses and should make at least 2 trips

C. SPECIAL NOTES

Disqualification

 Even though the Applicants meet the above criteria, they are subject to be disqualified and

forfeiture of EMD (with approval of competent authority) and agency will be debarred

from Kheda Nagarpalika, if Applicant or any of its constituent partners has:

 Made misleading or false representation in the forms, statements, and attachments

submitted in proof of the qualification requirements.

 During verification, if it is found from client that of poor performance such as abandoning

the works, or financial failure or abnormal delay in work etc.

 The bidder does not respond promptly and diligently to requests for supplemental

information required for the evaluation of bid.

 If the bid document is incomplete.

1. The experience as sub-contractor shall not be considered.

2. Power of Attorney of each individual firm shall be submitted on Rs. 300 Non-Judicial

Stamp paper and shall be notarized.

“The following details are to be submitted online on www.tender.nprocure.com:

1. Scan Copy of All the sections of Tender Document duly signed and stamped by Bidder.

2. Scan Copy of Tender Fees and EMD.

3. Scan Copy of all the Annexures mentioned in bid along with all necessary

supporting documents.

4. Scan Copy of Necessary Documents, Work Order, Work Completion Certificates

etc. (as mentioned in This Technical Bid).

5. Scan Copy of Addenda / Corrigendum / Errata duly signed and stamped by bidder (if

“Following Documents shall only be submitted in HARD COPY to KHEDA

NAGARPALIKA by all bidders”

1. Earnest Money Deposit as mentioned in the Tender.

2. Tender fees as mentioned in the tender.

3. Affidavit on Non-Judicial Stamp Paper of Rs. 300/-.

4. Undertaking of not blacklisted on Non-Judicial Stamp Paper of Rs. 300/-.

5. Tie Up arrangement with Manufacturer of transfer station equipment of Rs.

300/- Stamp paper

Signature of the Contractor Chief Officer

KhedaNagarapalika

Pre-Operational Activities

The Firm shall have to complete the various survey activities, POI allocation, TPM (TIME

PLACE MOVEMENT) analysis etc. within 2 months from date of award of work & before

starting operation of collection of collected household waste in the service area. The firm

shall commence all activities conversely.

The bidder shall survey the project area (every household, commercial establishment, bulk

waste generator residential & bulk waste generator commercial unit) with digital mode only

within ____ months from award of work. Survey data shall include address, ownership

detail, communication details and geo tagged photograph of property. If any (every

household, commercial establishment, bulk waste generator residential & bulk waste

generator commercial unit) find that their data is not linked with the application, they may

be able to send their detail through such Application.

The bidder shall make TPM Route plan for each vehicle after completion of survey as per

(1000 ±20%) houses, based on 8 working hour shifts per vehicle considering a minimum of

2/3 trips. In order to ensure efficient waste management, it is imperative that each vehicle

collects a minimum weight of 750 kg of waste. Trip & weight will be calculated on basis of

monthly work carried out & average will be calculated based on numbers of trips carried out

weight collected. Failure to meet this requirement will result in the application of a penalty.

Failure to meet this requirement will result in the application of a penalty.

The bidder shall generate POI and provide location data excel file to enable GPS service

provider/e-gov. department generate route and its planning. POI marking shall be in such a

way that entry area, middle area, end area of each & every society shall be covered based on

society length & vehicle movement area but in any case, entry and end location of society

etc. must be covered in POI. Contractor has to coordinate with to zonal SWM officer & as

per his consent final POI will be located.

Where ever there are bungalows, Tenement, Row houses etc. where Door to Door waste

collection is possible, contractor has to collect waste on Door-to-Door waste collection basis.

However, in apartment, Flat, multi-story building etc. contractor has to collect waste on gate

The bidder shall make arrangement of vehicles as per approved route by KHEDA

The contractor shall have to submit TPM for various POI regarding the work which shall be

executed in a ward / zone by a vehicle and shall be approved by Kheda Nagarpalika. If door

to door (Primary Waste Collection) vehicle if found working early & / or late by 45 minutes

for attending the POI than schedule time, then penalty for such event shall be levied.

Old / new e-rickshaw vehicles provided by Kheda Nagarpalika have to be used in dense

areas like Chali, Pol, slum where large vehicles cannot go. In which also the agency will

have to arrange the driver labors and the permit. Also, for areas/places where e-rickshaws

cannot go, handcarts in the number specified in the tender will have to be provided by the

agency along with its manpower. Moreover, in those places where it is found necessary to

send only manpower to collect garbage, manpower along with necessary equipment will

have to be sent to collect garbage.

The agency will not accept C&D waste or soil. Additionally, waste other than kitchen waste

from the food and beverage units must be collected within the designated ward assigned by

The tender system should be operated for a period of first 06 Month and the period of

operation may be extended for another 2 years if Kheda Nagarpalika wants to continue the

services if operations are found suitable.

For the old/ any e-rickshaw type goods vehicles to be allocated by Kheda Nagarpalika, the

agency will have to provide its own manpower and all the necessary operations. (including

insurance) including full repair of these vehicles, charging of batteries, rear body

hydraulically operated fabrication body work etc. which the agency will have to bear at its

own expense and finally these vehicles to be returned to Kheda Nagarpalika.

The bidder should increase the waste segregation level by 5% every month. Failure to meet

this requirement will result in penalties for the bidder.

At the end of the completion of one year 100% of all vehicles must come with segregated

waste. In case any vehicle/s found with less segregation of waste based on CCTV checking

at MRF site along with visual checking 10% penalty will be deducted based on the finalized

tender rate converted into trip rate, for that trip as a penalty for not collecting segregated

S.No. Description Compliance to be done

1. Field Survey: Two months from the date of issue of

➢ Total nos. of households in Work Order.

ward and entities

➢ Firm shall complete 50% of total work

➢ The total nos. of commercial in first month (Penalties: After time

and other establishments in the ward interval 5000/-per week)

➢ Total nos. of Bulk Waste ➢ Firm shall complete up to 50% of total

Generators in wards with their geo-locations, work in second month (Penalties: After

timeinterval 5000/-per week)

➢ Firm has to do complete survey taking

➢ Provide POI, Let-Long details, Location

consideration that no area of house

detailsin excel files. hold and commercial and others

➢ Based on finalized POI, TPM (TIME PLACE establishments are left.

MOVEMENT) of vehicle should be finalized. ➢ Firm has to submit survey data on

(The survey data shall be kept secured and stored every 15 days.

in encrypted form. The same will be provided to ➢ Kheda Nagarpalika has its sole

Kheda Nagarpalika for verification and other discretion to add new areas based on

related work in the form of easy access i.e. requirement.

android application/excel sheet etc. Survey data ➢ Based on finalized POI, TPM (TIME

shall be verified & Approved by the Ward / PLACE MOVEMENT) of vehicle

Zone/Department) house hold & other survey should be finalized by agency in

data confidentiality shall not be shared, used consultation with ward / zone based on

without written consent of Kheda Nagarpalika. garbage collection requirement of that

➢ During this contract period, if any new

residential and/ or commercial area /

units develop an d a n y new a r e a i s

added in to jurisdiction of Kheda

Nagarpalika, firm shall do survey and

submit report to the authorities.

 Penalties shall be imposed if timely

completion of survey is not done in

scheduled time interval.

2. Preparing Route Plan and submitting to the After complete survey, firm shall submit

KHEDA NAGARPALIKA route plan according to survey& get it

approved by Kheda Nagarpalika after

then firm shall start work according to

the approved route Within 1 months from

the date of approved route by KHEDA

3. Training to the field staff deployed for collection of Firm shall deploy trained staff for

house hold waste in segregation manner. collection of house hold waste in

segregation manner. Agency has to

carryout awareness drive in allotted

4 Meeting with the KHEDA Meeting Regularly and reporting about

NAGARPALIKA to the progress of work

review all activities

At present Kheda Nagarpalika is collecting garbage per day out of which 80 % waste is being collected

using door to door (Primary Waste Collection) collection system & rest of 20 % MSW is collected from

identified spots in ward office through different system by either KHEDA NAGARPALIKA or by

engaging private agency. The compacted waste collected in HLE (Hook Loader Equipment) is transported

to final disposal site deployed by private agencies / Kheda Nagarpalika.

1. To be in line with norms prescribed by Solid Waste Management rules 2016, Door to Door (Primary

Waste Collection) collection system along with collection of segregation of waste is most essential.

Contractor shall collect and transport waste in segregated manner i.e. 4 types of waste in each vehicle.

Mainly separate collection of wet waste, dry waste, household hazardous waste and sanitary waste

from KHEDA NAGARPALIKA. Contractor should perform IEC activity to help Kheda

Nagarpalika to promote Segregation of waste at source.

2. To cater the need of Door to Door (Primary Waste Collection) Collection, the interested party shall have

to come forward with number of close brand-new fabricated body Small goods vehicles / LCV Vehicle

(Tata Intra V30/Ashok Leyland Dost/Similar Type Any Make, LCV – Tata 407 Pickup/Ashok Leyland

Partner/Similar Type Any Make). Total numbers of Small goods vehicles / LCV is provided in table.

Based on survey work, TPM (TIME PLACE MOVEMENT) finalization in consultation with ward /

zone, nos. of small / LCV vehicle shall be finalized & put in use.

3. Door to Door (Primary Waste Collection) garbage collection and transportation of waste shall have to be

done daily, i. e. all 7 days a week including National Holidays, Festivals and Sundays. Extra vehicles shall be

deployed during festival or as and when required as directed by Kheda Nagarpalika.

4. The Contractor will ensure that the waste materials stored in the close vehicles are not dumped / emptied at any

place other than the one specified by the KHEDA NAGARPALIKA. Disposal of waste in any other area will

be termed as Deficiency of Service and Kheda Nagarpalika reserves the rights to terminate the Contract for

Deficiency of Service.

5. During the transportation, contractor shall ensure that no garbage shall spill, litter on road (out of the closed

vehicles), and no overloading of waste or bags shall be hanged around the vehicle.

6. The contractor shall not allot his work to another agency as sub contract. If found, the work order of the

contractor shall be rejected. The contractor can sub contract with the agency which deals with supply of labour

to fulfill the requirement.

7. Contractor shall distribute leaflets to residential / non-residential zones prior to starting the door to door

(Primary Waste Collection) collection work. The leaflet should have information regarding schedule of waste to

be collected, timing, methodology and contact number of agencies collecting waste for lodging complaint if

8. Route has to be made after surveying each house hold by the contractor. This route has to be made keeping in

mind (1000 ±20%) houses on basis of 8 working hour shift per vehicle consider minimum 2 trip per vehicle

route and time identify. Garbage should be collected by providing labor with hand cart, E rickshaw in areas

like chali/slums or areas where vehicles cannot go in route /TPM. The waste should be collected door-to-door

by hand cart through waste collection vehicle. Where ever necessary based on site condition agency has to

provide manual labour with required accessories etc. for waste collection from the route as per requirement of

9. Kheda Nagarpalika will give existing E rickshaws / new one based on availability with Kheda Nagarpalika

however tenderer has to carry out all necessary repair maintenance, body fabrication to convert into hydraulic

tipping body etc. without any extra cost to Kheda Nagarpalika.

10. The Contractor should cover 100% POI and RFID Reader Pole (if it will be installed by Kheda Nagarpalika in

Future) as per TPM (TIME PLACE MOVEMENT).

11. If contractor not cover POI/RFID reader pole than contractor shall be penalize by Kheda Nagarpalika as

mentioned in tender.

12. The bidder shall have to quote rate on basis of 8 working hour shift per vehicle with 1 driver, 1 labour, fuel and

comprehensive operation & Maintenance of vehicle including all support staff, waste collection from slum,

narrow lanes using, hand cart, cycle rickshaw, equipment’s, etc.

13. The quoted rate is based on 8 hours of operation the vehicle which includes;

a. The time taken for door to door (Primary Waste Collection) collection.

b. The time taken for dumping material to the Processing site.

c. Moving the Vehicle from one place to another,

d. Lunch break of operation (not included) - time will be decided & communicated by

zonal SWM officer in charge as per work and site requirements.

e. All required activity on site & to execute entire work successfully on day-to-day

f. Successful bidder shall make the arrangement of driver, labour, maintenance

staff, supporting staff, admin staff etc. accordingly.

g. All activities required along with supporting manpower for collection of

segregated waste & IEC activities for same.

14. The bidder shall deploy required new fabricated closed body vehicles with 1 driver and 1 labour as per ward

15. The bidder shall deploy vehicle with new fabricated close body with 04 stream segregation compartments

ii. Dry waste other than plastic

iii. Sanitary waste

iv. Domestic hazardous waste

16. The bidder shall deploy vehicle for collect waste from road side dustbin (which are installed by Kheda

Nagarpalika time to time) as per requirement.

17. The bidder should collect garbage from door step / gate / location basis given by Kheda Nagarpalika as per

TPM (TIME PLACE MOVEMENT) regularly and eliminate nuisance spot (open garbage spot).

18. The bidder should have to clean the main roads up to 3 K.M as given byKheda Nagarpalika.

19. Kheda Nagarpalika make centralized vehicle tracking system and ward wise tracking monitors at ICCC and

arrange automated report system with penalty calculation, the contractor should bound for that.

20. The contractor shall deploy separate vehicle to collect waste from bulk waste generator, commercial

establishment etc.

21. The contractor shall make the route as per TPM (TIME PLACE MOVEMENT) and display the ward name,

root number and name of societies as per route on the vehicle.

22. The contractor shall empty the waste at such place as may be indicated by the KHEDA NAGARPALIKA.

23. If the Kheda Nagarpalika provides a new system of GPS/Tracking/Route system, etc. for effective monitoring

of the work then the smart phone if required shall also be provided by contractor at no extra cost.

24. An enclosed area shall be prepared in accordance with the RTO rules above in the body fabrication of vehicles

and the waste released in that vehicle shall be placed therein. Any bags have not to be hung on the vehicle

25. Religious waste from all religious places shall be collected by separate vehicles and the religious waste shall

be transport to the treatment plant/processing unit. If any innovative approach is decided by Kheda Nagarpalika

then the bidder prescribes work accordingly for the waste shall be collected from such places by allotting a

vehicle and disposed /handed as directed by the Kheda Nagarpalika.

26. No garden waste shall be collected in closed body vehicle.

27. In the KHEDA NAGARPALIKA given to successful bidder for this work, if any selected locality/slum or

similar area Kheda Nagarpalika wish to allot / has allotted to special group / NGO / Mandal, successful bidder

will not carryout work in such area. Decision of Kheda Nagarpalika will be final & biding to all.

The Kheda Nagarpalika reserves the right to carry out inspection, as and when required of the various

locations where work is in progress, without intimating the contractor. Any short coming found during

inspection shall have to be attended immediately by the contractor or his supervisor. However, continuous

short comings shall invite the penalties from the contractor. The penalties imposed on the contractor, shall

be recovered from the monthly bill. The Kheda Nagarpalika reserves the right to treat continuous short

comings as “Deficiency of Service” and terminate the Contract with immediate effect. All materials of

standard quality and confirming to IS Code shall be utilized for this project.

Particular / Event Penalty to be levied

1 During the transportation, contractor shall ensure that no Penalty of Rs. 1500/- Per shift

garbage shall spill, litter on road (out of the closed vehicles) shall be levied.

otherwise that trip shall be cancelled and penalty for the same

shall be levied on per trip basis. Contractor shall be solely

responsible for cleaning of waste spilled on road during

transportation.

2 The garbage collected shall not be emptied or disposed apart Penalty of Rs. 1500/- per event

from the place suggested without prior permission from shall be levied.

Kheda Nagarpalika. If found doing so, then such trip shall

counted a n d p en al ty fo r s u c h e v en t s h a l l b e l e v i e d .

Further, the contract of existing contractor shall be terminated

and Kheda Nagarpalika may debar the existing contractor.

3 If labour deployed by contractor found segregating the plastic Penalty of Rs. 1000/- per event

waste (without instruction by Kheda Nagarpalika Officer), shall be levied.

for out side selling (i.e. personal benefit), purpose other then

Kheda Nagarpalika authorized location penalty for that event

4 Contractor shall provide one diver (System operator) and one Penalty of Rs. 500/- per worker

worker with each vehicle with necessary equipment’s (such shall be levied.

as PPEs) for garbage collection, ID Card, proper uniform

while on duty as decided by Kheda Nagarpalika. If contractor If in case, such event is found

fails to do so and if workers deployed are found less in repeated for more than 5 times

number, then penalty per worker shall be deducted from Bill per month in a ward, in such

of contractor. Supervisor shall visit ward office / SWM case, penalty of Rs. 1000/- per

department and collect the list of complaints received worker per event shall be levied.

regarding waste collection work and shall resolve the

complaint on priority basis and same shall be reported back

to Sanitary Department. If fails to comply such event, penalty

shall be imposed considering un-deployment of supervisor.

5 If the driver of vehicle is found guilty for consuming any Penalty of Rs. 5000/- per event

illegal banned substances / liquid and driving, then in that shall be levied

case the vehicle shall not be accepted. It will be considered

as the contractor has not deployed the vehicle and further,

police complaint shall be lodged against the

driver or contractor by Kheda Nagarpalika.

6 If contractor fails to provide adequate Nos. of vehicle as per Penalty of Rs. 2000/- per vehicle

requirement of daily work in ward, then a penalty per vehicle if fails to deploy vehicle for three

per day will be levied and if such event occurs for three continuous days. After that,

continuous days, in such case, additional penalty per vehicle additional Penalty of Rs.

per day shall be levied. If found guilty for more than 3 per day per vehicle shall be

occasions, then the work assigned to contractor for that ward levied.

shall be allotted to another agency and further the contract of

existing contractor shall be terminated andKheda

Nagarpalika may debar the existing contractor.

7 In case of breakdown of vehicle after starting of work Penalty of Rs. 750/- per vehicle

contractor has to make alternate arrangement as per required per day shall be levied. For three

TPM (Time Place Movement) within two hours, if not such events per month per ward

arranged during this time, then payment shall be made for occurs, then additional penalty of

quantity of waste collected at that day. For that day, it shall Rs. 500/per event shall be levied.

be considered that the vehicle is not provided by contractor.

8 All vehicles shall be painted every year or found dirty / If Penalty of Rs. 250/- per day per

found unsatisfactory during the course of work, the vehicle vehicle till work completed shall

shall be painted as per the instructions by, Kheda Nagarpalika be levied.

more than once per year. The contractor shall mention the

name of agency, name of Ward, contact / mobile number to

lodge a complaint regarding the execution of work on

9 Contractor shall fix GPS system on all the vehicles as Penalty of Rs. 250/- per day per

directed by solid waste management department; system vehicle for such event.

shall be developed to generate daily report which shall be

verified by assigned officer. The system should be operated

round the clock. If the system is found not working because

of contractor’s negligence, then the Penalty vehicle shall be

levied and after that a satisfactory certificate shall be

collected every month by contractor from Sanitation

10 If the GPS system is found not working because of Penalty of Rs. 250/- per day per

contractor’s negligence, then the Penalty per vehicle shall be vehicle shall be levied.

levied and after that a satisfactory certificate shall be

collected every month by contractor from Sanitation

11 The contractor shall have to submit TPM (Time Place Penalty of Rs. 25/- per POI per

Movement) for various POI regarding the work which shall hour for such event shall be

be executed in a ward / zone by a vehicle and shall be levied.

approved by Kheda Nagarpalika. If door to door (Primary

Waste Collection) vehicle if found working early & Or late

by 45 minutes for attending the POI than schedule time, then

penalty for such event shall be levied.

12 Complaint lodged by local public regarding the garbage not Penalty of Rs. 20/- per unit / door

lifted on daily basis to KHEDA NAGARPALIKA. The per day shall be levied. If the

contractor shall take the note of complaint and resolve it on same incident occurs

same day. The contractor shall not be penalized if the agency continuously for more than

submits the compliance report to KHEDA NAGARPALIKA. days, then the penalty of Rs. 10/-

Monitoring of complaint received on daily basis will be done per unit / door in ascending order

by KHEDA NAGARPALIKA. If the contractor fails to shall be levied from bill of

collect garbage from residential and non-residential unit and contractor.

the complaint lodged by local public is found true after the Rs. 200/- shall be levied per spot

inspection done by ward officer, then penalty shall be levied. / POI per event.

13 Apart from solid waste, contractor shall not collect in door to Penalty of Rs. 5000/- per vehicle

door (Primary Waste Collection) collection vehicle, transport shall be levied.

and dispose other waste i.e. construction and demolition

waste, industrial waste etc. without prior permission from

Kheda Nagarpalika. If found doing so, that trip shall not

be counted and penalty per trip shall be levied.

14 Periodic Inspection for door to door (Primary Waste Penalty of Rs. 5000/- per event

Collection) waste collection work done by contractor shall be shall be levied. For three such

done by Kheda Nagarpalika. In any case, contractor shall not events per month per ward occurs,

collect bio medical waste and industrial waste in door to door then additional penalty of Rs.

(Primary Waste Collection) vehicle. If such event found, 1000/- per event shall be

penalty shall be levied. levied.

15 If Contractor Fails to cover POI than calculated penalty per 100 Rs. Per POI.

16 If Contractor Fails to cover RFID Reader unit/pole (If 100 Rs. Per RFID Reader

installed at societies gate). (If it deployed by Kheda unit/pole.

Nagarpalika in Future)

19 Contractor shall not be liable for penalty as per following condition:

In case of curfew in city, heavy rainfall, flood, cyclone, riots or any natural calamity occurs on that

day penalty shall not be imposed. However, contractor has to coo rdinate with zonal

officer & has to inform for such event.

General Information

All individual firms are requested to complete the information in this form. Individual

information should be provided for all owners or applicants that are partnerships or individually

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

4 Local office address (if any):

5 Mobile: Contact:

6 Landline: Contact:

7 Facsimile: Telex:

9 Place of incorporation / registration: Year of incorporation / registration:

10 Main lines of business:

Audited financial statements

Attach true copy

1) Bidder shall submit Audited Balance Sheet for last three financial year (i.e. 2022-

2023, 2023-24, 2024-25, 2025-26) duly signed and stamped by Chartered

2) Bidder shall submit Turn over certificate for last three financial year (i.e.2023-

24, 2024-25, 2025-26) on Chartered Accountant’s letter head duly signed and

stamped by Chartered Accountant.

3) Bidder shall submit Solvency Certificate on Bank’s letter head duly signed and

stamped by Bank Manager.

4) Solvency Certificate to be submitted by bidder shall not be more than one year

old from last date of submission of tender document.

5) Positive Net worth: Bidder shall have Positive Net worth 12 % of the tender

estimated cost for 1 year shall be equal to or more than 3.70 lakhs as on

31/03/2026 on charted Accountant’s letter head duly signed and stamped by

Authorized Charted Accountant.

6) Copy of Pan Card and GST Registration Certificate shall be attached.

7) Bidder shall submit EPF, ESIC, Certificate of Registration, and any other

relevant documents / certificates if any.

Note: Attach true copy

History of litigation

Applicant should provide information on any history of litigation or arbitration

resulting from contracts with Any Municipal corporation, KHEDA

NAGARPALIKAs, Central Govt, State Govt, Govt Authority etc.

Year Award for / or Name of Client, cause of Disputed amount

Against applicant Litigation and matter in Rupees

Note: If the information to be furnished in this schedule is not given and come to

the knowledge of Kheda Nagarpalika subsequently it will result in disqualification

of the bidder at any stage of the tender.

Photographs of Partners / Managing Director / Proprietor / MD / Power of

attorney holders

1. I/We agree that the decision of the Kheda Nagarpalika in pre- qualification/selection

of applicants/contractor, Phasing of work and in any other project related matter, will

be final and binding the me/us.

2. All the information and date furnished herewith and correct to my/our best of

3. I/We agree that we have no objection if inquiries are made about our works, its related

areas and any other inquiry regarding all details, projects and works listed by us in

the pre- qualification document at any state.

Signature with seal of the

Declaration of Contractor

Name of Work: -

Door to door collection of garbage Collection from Residencial and Non

Residencial Property with Close body garbage tipper vehicle including Fuel and

necessary and sufficient at manpower and All Cleaning all GVP for Kheda

Nagarpalika ward no. 1 to 7 of 6 Month in accordance with the solid waste

management rules of 2016, in Kheda Nagarpalika

We hereby declare that I / We have made myself / ourselves

thoroughly conversant with the local conditions regarding all materials and

labour on which I / We have based my / our rates for this tender. The

specifications and leads on this work have been carefully studied and

understood before submitting this tender. I / We undertake to use only the

best materials approved by the Engineer or his duly authorized

representative during execution of the work and to abide by the decision.

Signature of Applicant

AFFIDAVIT * Rs. 300 Stamp

1.0 I, the undersigned, do hereby certify that all the statements made in the required attachments

are true and correct. I also understand that in case of wrongful/false information, corporation is

entitled to take any civil & criminal punitive action against me/us.

2.0 The undersigned also hereby certifies that neither our firm M/s _

nor any of its constituent partners, directors etc. have abandoned any work in India nor any

contract awarded to us for such works has been rescinded.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

Government, or public limited institutions, firm or corporation to furnish pertinent information

deemed necessary and requested by the Kheda Nagarpalika to verify our statements or our

competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the Kheda Nagarpalika.

5.0 The Kheda Nagarpalika and its authorized representatives are hereby authorized to conduct

any inquiries or investigations to verify the statements, documents, and information submitted

in connection with this application and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Affidavit will also serve as authorization to

any individual or Authorized representative of any institution referred to in the supporting

information, to provide such information deemed necessary and requested by you to verify

statements and information provided in the Tender or with regard to the resources, experience

and competence of the Applicant.

Signed by the Authorized signatory of the firm

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non-judicial stamp Paper ofRs.300 and duly notarized.

WORK COMPLETION CERTIFICATE

 Certificate Shall be produced on letter head of certificate issuing authority. Certificate should be

stamped and signed by officer not below the rank of Executive Engineer or equivalent (Actual

authority who is legally entitled to certify the work)

This is to Certify that M/s. have been awarded the

following project and successfully executed the work.

Address of employer :

Work Order No. :

Agreement Date, Number. :

Date of Commencement of work :

Contract Duration :

Total Amount (Rs.) as per Agreement :

Total Amount (Rs.) as per Agreement :

Hydraulic Vehicles put in use during contract for Door-to-Door waste collection work.

Vehicle Type Make Model Payload Nos. of vehicle in use Remarks

Year capacity in / provided during

Door to Door waste collection Work carried out in last 7 years ending 31/03/2026

Quantity of Door-to-Door Waste

collection and transportation

Total Vehicle & Machinery put in use during contract for Daily/ Legacy waste collection work.

Vehicle/Machinery Make Model Remediation Nos. of vehicle/ Remarks

Type Year Capacity/Pay Machinery in use

load Capacity provided during

Daily or Legacy waste

Qty Remediated (MT)

1. Copy of Agreement, Work order shall be submitted along with this certificate.

2. Work completion certificate must be submitted separately for each work order.

Site Visit Certificate

We would like to inform you that we…………………… have visited the in Kheda

Nagarpalika to see the actual working, technical aspects, vehicle & machinery for Tender

No.......2023 – 24 for work of Part B “ Operation and Maintenance of existing compaction

equipment/machinery, vehicles for transferring MSW to the dumping site / treatment plant/ as

directed by the officer-in-charge of Kheda Nagarpalika, for a concession period of 06 Month,

in accordance with the Solid waste management rules of 2016, in the Kheda Nagarpalika .”

We willfully accept the criteria and decision decided by the Kheda Nagarpalika.

Bidder sign & Stamp

NOC / Consent form

I / We agree that all the clause, information mentioned in this tender

document are correct as per my knowledge and I / We have read and

understood all the terms and conditions mentioned in document carefully

. I / We abide to agree and follow to the terms and conditions stated in the

I/We agree that we have no objection if inquiries are made about our

works, its related areas and any other inquiry regarding all details, projects

and works listed by us in the pre-qualification document at any state.

Date:- Name of Tenderer:-

Place:- Sign / Stamp

Name of Door-to-Door/Gate/Spot/GVP MSW collection and transportation

Work: - KHEDA NAGARPALIKA/Own closed body vehicles, with tipping

arrangement including labors for a concession period of 06 Month in

accordance with the solid waste management rules of 2016, in Kheda

Sr. No Work Rate/Property/Month

Door-to-Door/Gate/Spot/GVP MSW

collection and transportation KHEDA

NAGARPALIKA/Own closed body vehicles,

with tipping arrangement including labors for

a concession period of 06 Month in

accordance with the solid waste management

rules of 2016, in Kheda Nagarpalika

Signature of the Contractor Chief Officer

Kheda Nagarapalika