Purchase of Resin Cast CTs & PTs with HTMC of diff. ratings against Tender No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs for the year 2026-27.

UGVCL/SP/I/1400/11 KV HTMC with Resin Cast

1 Tender Notice Tender No.

CTs and PTs

Purchase of 11 KV HTMC with Resin Cast CTs and

2 Tender Item

PTs of diff. ratings

Item Name Tender Qty. in Nos.

11 KV HTMC with Resin cast CT

& PT with CT ratio - 15/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio - 20/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio - 25/5 Amp

11 KV HTMC with Resin cast CT

3 Tender Quantity & PT with CT ratio - 30/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio - 40/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio - 50/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio - 75/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio - 100/5 Amp.

Total 100 Nos

Tender Fees (Non Refundable)

4 Rs.7500/- + Rs.1350/-(18% GST)= Rs.8850/-

(by RTGS/NEFT/online Only.)

5 EMD (Earnest Money Deposit) For MSME For non

Rs. MSME Rs.

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs Page 1 of 30 Page 1 of

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

Amount in Rs. (If EMD amount more

than 3.00 lacs in that case EMD can be 11 KV HTMC with Resin

accepted by online/BG/DD/ Pay Order/ cast CT & PT with CT ratio 35000

Banker’s Cheque otherwise paid

through RTGS/NEFT/online Only) 11 KV HTMC with Resin

cast CT & PT with CT ratio 15000

11 KV HTMC with Resin

cast CT & PT with CT ratio 15000

11 KV HTMC with Resin

cast CT & PT with CT ratio 15000

11 KV HTMC with Resin

cast CT & PT with CT ratio 35000

11 KV HTMC with Resin

cast CT & PT with CT ratio 7500

11 KV HTMC with Resin

cast CT & PT with CT ratio 15000

11 KV HTMC with Resin

cast CT & PT with CT ratio 7500

Total 1,45,000.00

Online Preliminary, Technical & Price

6 bid i.e. On line (e-tendering)

27.07.26 up to 18.00 Hrs.

tender/offer submission last date

(This is mandatory)

7 Date of opening of Tender Fee & EMD

28.07.26 at 11.00 Hrs.

online (Preliminary stage)

8 Date of opening of Technical Bid online

29.07.26 at 11.00 Hrs.

(Technical stage)

9 Date of On line Opening of Price Bid

05.08.26 at 11.00 Hrs.

Online (Tentative, if possible)

 UGVCL GSTIN No. is 24AAACU6545F1ZI

 Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

 * MSME - Medium, Small & Micro Enterprises

IMPORTANT:

(a) Tender Fee/EMD:

 All the Bidders will be required to pay Tender Fees plus applicable GST as mentioned in the Tender

document either in Cash (up to Rs.10,000/- only) at the office address specified in the tender

document or by RTGS/ NEFT/online.

 If the EMD amount is more than Rs.3 Lakhs, it should be paid either by RTGS/ NEFT/Online or

Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee. Otherwise it should be paid

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs Page 2 of 30 Page 2 of

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by

RTGS/ NEFT/online.

 In case of payment through DD/Banker’s cheque, the scanned copy of original documents shall be

uploaded in preliminary stage and original copy of the same will be submitted only by Registered

Post A.D. or Speed Post addressed to The Chief Engineer (P&P) ,Uttar Gujarat Vij Company

Limited. Regd. & Corporate Office, Visnagar Road, Mehsana -384001 same must be submitted

on or Before Schedule Date and time and ensure that Tender Number must be mentioned on the

sealed cover. Otherwise the offer will not be considered (at the sole discretion of UGVCL) and

no any further communication in the matter will be entertained.

 However no physical documents required if payment of tender Fee and EMD made through cash

payment, RTGS & NEFT.

 Bidder is requested to upload valid Bureau of Indian Standard (BIS) license (if applicable) Or

application of renewal (applied before expiry of license) of such license along with license

(expired) and Original money receipt / acknowledge of BIS, if license expired at the time of

bidding, online in technical stage of tender. This is mandatory wherever applicable as per

technical specification / requirement of tender documents.

(b) Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder, offer of the

same bidder will not be considered and no any further communication in the matter will be

entertained.

Remarks for Price Bid: -

Applicable GST rates needs to be mentioned in Column no. 6 (Applicable GST rate) of price bid and in

case of bidders opting for composition scheme, “C” shall be mentioned and amount (in Rs.) shall be

“0”(Zero) in column no. 12 (Unit GST in Rs.) in online price bid.

(c) It is mandatory for all the bidders to submit their tender documents on-line (e-tendering).

Note:- Bidders should be in touch with websites https://tender.nprocure.com & www.ugvcl.com

for information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

Any technical questions, information & clarification that may be required pertaining to this inquiry

should be referred to The Chief Engineer (P&P), Uttar Gujarat Vij Company Limited. Regd. &

Corporate Office, Visnagar Road Mehsana -384001

UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Chief Engineer (P&P)

UGVCL: RO : Mehsan

Download Tender Documents in (PDF Format) which consists of:

 Schedule ‘A’

 Technical Specifications & GTP

 Commercial Terms & Conditions

 Purchase Agreement

 Declaration of authorize Person

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

 EMD New FORMAT

Modified BG Formats

Bank List for BG of EMD/SD

In case bidder needs any clarification or if training required for participating in online

tender, they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Limited.,

403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 ( Gujarat )

Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)

Phone No. 079-26857315 / 316 /

Email: [email protected]

Other terms & conditions are as per tender documents

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

SCHEDULE – ‘A’

Sr.No. Tender Qty in

Item Name Unit Delivery Period

11 KV HTMC with Resin cast CT &

PT with CT ratio 15/5 Amp.

11 KV HTMC with Resin cast CT &

PT with CT ratio 20/5 Amp.

11 KV HTMC with Resin cast CT &

PT with CT ratio 25/5 Amp

11 KV HTMC with Resin cast CT & Within (03) three months

Nos. 10 on equal monthly basis

PT with CT ratio 30/5 Amp.

A. 11 KV HTMC with Resin cast CT & after commencement

Nos. 24 period of 45days from the

PT with CT ratio 40/5 Amp.

11 KV HTMC with Resin cast CT & date of receipt of Letter

Nos. 07 of Acceptance (LOA).

PT with CT ratio 50/5 Amp.

11 KV HTMC with Resin cast CT &

PT with CT ratio 75/5 Amp.

11 KV HTMC with Resin cast CT &

PT with CT ratio 100/5 Amp.

Total Nos.

Minimum Tender Quantity to be Offered / Quoted:-

B. Please Refer the clause No.66 of Commercial Terms And Conditions.

All the bidders shall have to offer Item wise minimum quantity, shown in the Table of the

clause No.66 considering tender value. The Bidder, who submits their Bid for a minimum

quantity, as specified in the said clause, for which the firm participated, shall only be

considered for price evaluation for a particular item.

Minimum Quantity in % to be offered by

Name of Item For Non-MSME

No. For MSME Bidders

11 KV HTMC with Resin cast CT

& PT with CT ratio 15/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio 20/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio 25/5 Amp

11 KV HTMC with Resin cast CT

& PT with CT ratio 30/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio 40/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio 50/5 Amp.

11 KV HTMC with Resin cast CT

& PT with CT ratio 75/5 Amp.

11 KV HTMC with Resin cast CT

8 & PT with CT ratio 100/5 50% 50%

 Company shall not consider the Bid of any firm, who quotes for lesser quantity than the

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

minimum quantity mentioned in the Tender document.

For getting benefit of above relaxation, Bidders [i.e. Micro & Small Scale Industries (SSI)

Bidders only] shall have to submit Notarized copy of either certificate/acknowledgement of

UDYAM Registration of SSI unit or valid NSIC certificate indicating MICRO AND SSI category of

the firm. This certificate should also indicate the manufacture of items offered. This

certificate is to be uploaded in online mode in preliminary stage.

Bidders [i.e. Micro, Small & Medium Enterprise Bidders only are also requested to note that in

the absence of above mentioned documents, no relaxation will be given for minimum tender

quantity criteria and offer will be rejected out rightly without any correspondence.

Other condition of the clause 66 of Commercial Terms & Condition of tender remains

unchanged.

If the bidder quotes for less than the above minimum tendering quantity for quoting item of

tender as will be applicable as above and / or given a delivery schedule which is longer than

what is stipulated in the tender then the offer will not be considered for evaluation and offer

will be ignored out rightly without any communication in the matter and any further requests

after opening of the tender will also be ignored. This should be taken care of.

DELIVERY PERIOD:

C The delivery of the material against this tender shall be completed within (03)

three months on equal monthly basis after commencement period of 45 days from

the date of receipt of Letter of Acceptance (LOA) of UGVCL and as per last Para of

clause no.: 21, “DELIVERY PERIOD” of tendered commercial terms and conditions.

The destinations for delivery shall be anywhere in Gujarat and shall be as specified

in Purchase Order issued by UGVCL.

If the quantity offered by the bidder is reduced while placing the order, in that case

delivery period quoted by the bidder will also be reduced accordingly.

The successful bidder/s should have to submit / fulfill the following requirements

within the commencement period of 45 days from the date of receipt of LOA of

UGVCL. The delivery shall be reckoned after 45 days from the date of receipt of LOA

The successful bidder/s has to submit drawings & Proto inspection offer 21 days &

days respectively prior to date of completion of commencement period.

UGVCL may short close the orders in case of various reasons Viz. changes in

Budgetary Provision, Amendment in Indian Standard, policy change by Central/State

Govt., if beneficiary not available etc.

(1) The Bank Guarantee towards execution of contract (i.e. Security Deposit) must be

invariably submitted within 15 days from the date of receipt of LOA to UGVCL.

(2) To execute Purchase Agreement at UGVCL, as per clause no.: 70 of tendered

commercial terms and conditions immediately on payments of Security deposit

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

in UGVCL. The specific purchase order (A/T) shall be issued by UGVCL for

allocated quantities and specified rates and covering other terms and conditions

of tender.

Further in commencement period, formalities related to getting approval of

drawing, Type test & proto sample etc. if applicable shall have to be completed.

DELIVERY DEFERMENT

In case of deferment in delivery, supplier should be intimated in writing well

before Two Months.

GUARANTEE:

D If the goods, stores and equipments found defective due to bad design or

workmanship the same should be repaired or replaced by you free of charge if

reported within 66 months of their receipt at site or 60 months from the date of

commissioning of equipments whichever is earlier.

You will be responsible for the proper performance of the equipments / materials for

the respective guarantee period.

After intimation from the any UGVCL offices regarding collection of defective

purchase items, same are to be collected within fifteen days invariably.

If defective purchase items are not replaced / repaired within one month from the

date of the receipt of the intimation, UGVCL shall recover an equivalent amount of

purchase item plus 15% supervision charges from any of the bills.

Further refer clause no.41 & 42 of commercial terms and conditions for guarantee

Tender item is under Critical category. Please refer clause no.5 of commercial terms

and condition for quantity distribution.

Tender Sample Not Required

VALIDITY OF THE OFFERS:

(Commercial terms and conditions Clause no.10 consider as below )

The offers will have to be kept valid for a period of 120 days from the date of opening of

technical bids. In case of finalization of the tender is likely to be delayed, the tenderers will

H be asked to extend the same without change in the prices or any terms and conditions of the

offer. If any change is made, original or during the extended validity period, the offers will

be liable for outright rejection without entering into further correspondence in this regard

and no reference will also be made.

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

GENERAL CONDITION:-

The quantity to be purchased will be decided by UGVCL. No Dispute for non-purchase or

purchase of very less quantity shall be entertained and UGVCL’s decision in this regards, shall

be binding to the Bidders. The UGVCL reserve the right to reduce the tender quantity as per

their requirement at the time of finalization of the tender.

It is to clarify that if any clarification/verification required in Online submitted annexure/

documents bidder have to verify with original documents.

This is to clarify that in case of any discrepancy between schedule –A and any other tender

3. documents, the clarifications given in schedule-A shall be applicable for this tender and the

tender shall be evaluated in line with the relevant clause of schedule-A.

The bidders have to pay total amount of EMD for the item/s, for which they participated

The bidders have to pay total amount of EMD for the item/s, for which they participated

in the tender irrespective of their offer quantity as per Tender Notice.

List of Order executed in last three years (if any) (including supplied made to GUVNL & / or

5. their any subsidiary company) for the tender Items shall have to be uploaded online in

technical bid to decide the status of your firm. Please upload Order copies.

If the required original documents related to EMD of tender will not reach to this office

6. within mentioned date & time, offer will be out rightly rejected even of successful

submission of On Line Tender.

The bidders are advised to submit their bids by on line through our service provider M/s (n)

Code Solutions before one day of the due date to avoid complication / dispute at later stage.

Important Instruction to Bidder regarding testing of Material after Post dispatch.

“The material has to be dispatched by the supplier after due successful inspection by concern

DISCOM’s representative at Party’s works, as per Dispatch Instruction. On receipt of the

respective store/s as per Dispatch Instruction. Concern DISCOM reserves the right to decide

8. ERDA or equivalent any third party laboratory (Decided by concern DISCOM’s) for quality

check in presence of representatives of supplier and concern DISCOM’s officer.

 The result of the tests will be binding to supplier.

 If authorized representative does not remain present to witness the testing, sample/s

will be tested at laboratory (Decided by concern DISCOM) at ERDA or equivalent any third

party laboratory (Decided by concern DISCOM) in absence of representative of supplier.”

However, all other terms of the Clause No.48 of Commercial terms & Condition will remain

unchanged.

QUALITY ASSURANCE PLAN

9. The supplier shall invariably furnish the following information along with his offer, failing

which his offer shall be liable for rejection.

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

a) Statement giving list of important raw materials, names of sub-suppliers for the raw

materials, list of standards according to which the raw materials are tested, list of tests

normally carried out on raw materials in the presence of supplier’s representative and copies

of test certificate.

b) Information and copies of test certificates in respect of bought out material.

c) List of manufacturing facilities available.

d) Level of automation achieved and list of areas where manual processing exists.

e) List of areas in manufacturing process, where stage inspections are normally carried out

for quality control and details of such test and inspection.

f) List of testing equipments available with the supplier for final testing of item and test

plant limitation if any vis-à-vis the type, special acceptance and routine tests specified in

the relevant standards. These limitations shall be very clearly brought out in schedule of

deviation from specified test requirements.

INSPECTION, TESTING & CHECKING BEFORE DISPATCH:

All the tests and inspection shall be carried out at the works of manufacturer unless

otherwise specifically agreed upon by the bidder and purchaser at the time of purchase. The

bidder shall provide all reasonable facilities to the inspecting officer(s) without charges.

1. The inspection may be carried out by the purchaser at any stage of manufacture/before

dispatch as per relevant standard.

2. Inspection and acceptance of any material under the specification by the purchaser shall

not relieve the bidder from his obligation of furnishing material in accordance with the

specification and shall not prevent subsequent rejection if the material is found to be

defective.

3. The bidder shall keep the purchaser informed in advance, about manufacturing program

so that arrangements can be made for inspection.

Tenderer has to ensure that the offered quantity as per clause no: 66 of commercial terms

and condition of tender of each item should be commensurate with the UGVCL’s delivery

schedule otherwise offer is liable to be rejected out rightly. The quantity to be purchased

will be decided by UGVCL.

DELAYED AND LATE TENDERS :-

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE IF ORIGINAL DOCUMENTS RELATED TO

TENDER FEE/EMD WHICH ARE RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF

TENDER IRRESPECTIVE OF DELAYED DUE TO POSTAL SERVICE OR ANY OTHER REASONS AND

UGVCL SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF TENDER. ANY

CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

SUBMISSION OF OFFER :-

The firm having single legal entity and having two or more works / factory and submit offers

from two or more different works / factory, the UGVCL will consider only one lowest offer

for allocation of quantity.

ISI MARKING (If applicable):

“The material supplied shall be confirming to Indian Standard Specification and also with ISI

marking and even after inspection of the lot, if the materials received at site is found

without ISI marking, the lot shall be rejected and no further correspondence shall be

entertained in this regard.”

The Copy of valid Bureau of Indian Standard (BIS) license Or copy of application of renewal

(applied before expiry of license) of such license along with photo copy of license (expired)

and copy of money receipt / acknowledge of BIS, if license expired at the time of bidding to

be submitted, duly notarized. This is mandatory wherever applicable as per technical

specification / requirement of tender documents.

All bidders are hereby informed that any query regarding tender specifications/tender terms

and conditions should reach this office on or before 2 days of On line (e-tendering)

tender/offer submission last date. Any query thereafter from any bidder shall be ignored

and the interpretation of UGVCL shall be abide to the participating bidders.

The Levy of Security Deposit/Performance Guarantee towards execution period/Warranty

15. Period Shown in the Clause no.: 9 & 42 of commercial Terms and Conditions is modified

as under :

SECURITY DEPOSIT/ PERFORMANCE GUARANTEE:

Security Deposit/ Performance Guarantee shall be paid by all the Bidders irrespective of

whether they are SSI Unit or exempted by NSIC.

The supplier has option to submit single Bank Guarantee, to cover execution period and

Guarantee / Warrantee period, equivalent to higher of two Bank Guarantees i.e. Security

Deposit and Performance Guarantee as mentioned in below Clause.

It should be valid till the completion of Guarantee/Warrantee period including additional one

However, in case of delay in execution/delivery extension of Purchase order, the supplier

shall have to extend such Bank Guarantee accordingly

 Item wise applicable Security Deposit / Performance Guarantee is as under :

Item wise Security Deposit / Performance Guarantee

1. Distribution Transformers (All types), Meters of all types, Conductors, Cables,

Insulators, Steel items, Kit-Kat Fuses, L.T. Dist. Boxes, Transformer Oil, Line

Hardware, PVC Pipes and other items related to Distribution System :

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

1.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank

Guarantee to cover execution period and,

1.2 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank

Guarantee to cover the Guarantee / Warrantee Period.

2. Metal Meter Boxes, G.I. Wires, Stay Wires, Earthing Plates:

2.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank

Guarantee to cover execution period.

2.2 2% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank

Guarantee to cover the Guarantee / Warrantee period.

3. Items related to Transmission, Generation :

3.1 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to cover

execution period.

3.2 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to cover

the Guarantee / Warrantee period.

4. Performance Guarantee shall be considered as per Tender terms.

5. The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with CSPO /NSIC /

DGS&D Registration Certificates for the item under Tender shall submit Security

Deposit & Performance Bank Guarantee as under on submission of attested copies of

their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum/ Udyam Registration

Certificate) & CSPO / NSIC / DGS&D Registration Certificates. This benefit of

exemption will not be admissible if they take part in the tender indirectly either

through their dealers, agents, distributors or other intermediators.

5.1 Wherever, the rate of Security Deposit & Performance Bank Guarantee of 5% is

stipulated in the Purchase Policy, the same be considered as 3% for Micro and Small

Scale Industrial (manufacturing) Units of Gujarat State, while for others it is 5%.

5.2 Wherever the rate of Security Deposit & Performance Bank Guarantee of 10% is

stipulated in the Purchase Policy, the same be considered as 4% for Micro and Small

Scale Industrial (manufacturing) Units of Gujarat State, while for others it is 10%.

5.3 In view of Ministry of Micro, Small and Medium Enterprises, Govt. Of India, New Delhi

Notification S.O. 2119 I dated 26th Jun, 2020 and subsequent clarifications issued

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

vide O.M. No. 2/1(5)/2019-P&G/Policy (pt. IV) dated 6th August, 2020, amended

notification S.O.2347 I dtd.16th June-2021 and subsequent amendments ,if any issued

by MSME in future : only “UDYAM REGISTRATION CERTIFICATE” out of SSI / MSME

Part-II / Udyog Aadhar Memorandum / Udyam Registration Certificate shall remain

valid From 31st March,2022 as amended by the Ministry of Micro,Small and Medium

Enterprises(MSME),Govt.of India on dtd.19.1.2022.

Whenever above clause Amended by Ministry of Micro, Small and Medium Enterprises,

Govt. Of India, New Delhi same will be applicable.

6. Performance Guarantee towards execution period (Security Deposit) and Performance

Guarantee towards Guarantee / Warranty period shall not be insisted concurrently.

Addition in relevant Clauses in the Clause no.: 9 & 42 of commercial Terms and Conditions is

16. as under :

1. The Micro and Small Scale Industrial (manufacturing) units of Gujarat State have option to

submit Permanent Bank Guarantee in lieu of order-wise separate

Performance Guarantee towards execution period (Security Deposit) and

Performance Guarantee towards Guarantee/ Warrantee period, as under:-

1.1 It is allowed for distribution items only and at respective company level.

1.2 10% of the highest of the following

1.2.1 Total order(s) value of the current financial year or

1.2.2 Highest of financial year-wise, total order(s) value for which materials are under

Guarantee/ Warrantee period

1.3 First time Bank Guarantee should be submitted with validity period of three years and

renewal two months before completion of three Years.

1.4 Whenever the required Bank Guarantee for the total order value during current

financial year is exceeding the available Bank Guarantee, the Vendor/Party has to

submit Bank Guarantee for additional amount accordingly.

1.5 The existing Bank Guarantee(s) of such bidder, who will exercise the option for one

time permanent Bank Guarantee, shall be returned on submission of such permanent

Bank Guarantee.

1.6 The vendor have to submit an undertaking stating that Company can encash

permanent Bank Guarantee on failure to perform the Contract or failure to Perform

the relevant clauses related to Guarantee/ Warrantee of any orders.

Other text matter & condition of 9 & 42 of commercial Terms and Conditions remains

unchanged.

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No. UGVCL/SP/I/1400/11 KV HTMC with Resin Cast CTs and PTs

17. If, the Company during the procurement process, observes or suspects any activity on the

part of bidders or obtains any knowledge which indicates the existence of cartel formation

amongst the bidders or apprehends the possibilities of cartel as defined under The

Competition Act, 2002, the Board of the Company being a government Company involved in

public procurement work, reserve all rights to allot quantities to such bidders, who are not

part of the cartel, in any manner deemed fit in the interest of the Company without

assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/

other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole

discretion.

Bidders are requested to ensure that quantity offered details in Annexure-4 (on-line) of

Commercial Terms and Condition and in Price bid (on-line) should be same.

Note:-Bidders are requested to read carefully clause no.9:- PERFORMANCE GUARANTEE (PG)

19. TOWARDS EXECUTION PERIOD:- (i.e. SECURITY DEPOSIT):- (Should be submitted within

(fifteen) days from date of Letter of Acceptance).

The Bidders shall execute Agreement within 20 days from the date of issue of Letter of

20. Acceptance. If, not executed within 20 (Twenty) days from the date of Letter of Acceptance

(LOA), then the LOA will be out rightly cancelled at the risk & cost of the bidder (at the

discretion of concern DISCOM’s) and without entering into any correspondences and this will

be binding on the bidder and actions shall be taken against such defaulter like stop dealing or

any other actions as decided by concern DISCOM’s.

In case, if any bidder has submitted false information/Data against this tender, UGVCL shall

21. exercise its discretionary power to take action like stop deal/banned of business

dealing/blacklisting/cancellation of vendor registration/forfeit EMD and reject Bid/forfeit

the performance guarantee towards execution (Security Deposit) in favor of concern

DISCOM’s UGVCL /forfeit the performance guarantee towards Warranty in favor of concern

DISCOM’s UGVCL, etc. Decision of concern DISCOM’s shall be final and binding to bidder in

this regard without entering into any correspondences.

The firm, stop deal or banned for business dealing by GUVNL / its subsidiary Company shall

22. be considered as a stop deal or banned for business dealing for UGVCL also. However, the

same shall be at the discretion of UGVCL.

Please read condition for Annexure-13 of commercial terms & Conditions as under :-

Bidd Bidders are requested to submit Revised Annexure-13 in online in technical stage of tender

and this is mandatory. If bidder does not submit the Revised Annexure-13, the bid shall be

rejected out rightly, despite the bidder is technically qualified & in such case price bid shall

not be opened. No further correspondence in this regard will be entertained.

REVISED ANNEXURE –

(To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted

Date Place Signature of the Tenderer Company’s Round Seal

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item/s of the tender along with online Technical)

We accept and undertake that UGVCL is authorized to place LOA/Purchase Order at lower

‘unit ex- works price with GST on ex-works price’ than the ‘unit ex-works price with GST on

ex-works price’ quoted/offered by us in the present tender of UGVCL for tendered item/(s)

with similar specifications as per the above tender of UGVCL, which is quoted/offered to

other subsidiary company of GUVNL, during the period of past 30 days from last date of

submission of this tender to next 30 days after the last date of submission of bid of this

tender by UGVCL.

We also understand that LOA /Purchase Order placed by one Subsidiaries of GUVNL on the

basis of above undertaking shall not be considered as ‘offered’ price for the tender items in

subsequent tender by other Subsidiaries of GUVNL, lf it is not within period mentioned

 I/We accept above undertaking.

--------------------------------------------------------------------------------------------Check box: To be

confirmed by the bidder in ONLINE mode. If not checked, the supplier will not able to submit

his bid online mode. The system shall give pop up message to supplier that in the event of

non-checking of above box, he will not able to submit his bid.

Last Para of Clause no.50 : TERMINATION OF CONTRACT of commercial Terms and

24. Conditions of tender is replaced as under :

Further, “COMPANY reserves the right to terminate the Contract (i.e. Purchase order) at any

time, without assigning any reasons, whatsoever, by giving a notice period of TWO month

from the date of Notice of termination of the Contract. Suppliers will not be entitled for any

compensations / damages / losses, whatsoever, on account of such termination of the

Other text matter & condition of CLAUSE No. 50 remains unchanged.

Addition in relevant Clauses no.48 (AUDIT INSPECTION) of commercial Terms and

25. Conditions is as under:

On receipt of material at Store, concern DISCOM’s may pick up sample/(s) for Audit Testing

from the lots supplied by the supplier within 10 days in presence of the representative of the

Concern DISCOM’s should not utilize the material until the test reports of audit sample is

If material is under audit testing and there is urgency, supplier may be consulted prior to

utilize it.

In case of audit sample fails in any of test carried out, following penal actions to be taken to

ensure good quality supply.

Sr.No. Default Penal Action

a) Failure-1 Replacement of lot

Date Place Signature of the Tenderer Company’s Round Seal

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Replacement of lot (+) monetary penalty of 3% of the ex-works

b) Failure-2

value of the lot + applicable taxes if any.

Replacement of lot (+) monetary penalty of 6% of the ex-works

c) Failure-3

value of the lot + applicable taxes if any.

Replacement of lot (+) monetary penalty of 10% of the ex-works

value + applicable taxes if any of the lot (+) debarment of bidding

d) Failure-4

next tender for the same product/rating for which four consecutive

failures are reported in the current contract.

Note:- The aforesaid penal action should be for a particular contract issued by a

UGVCL against a particular product/rating in that contract.

 In case of failure of material in audit testing, the payment equivalent to 1.10 times the value of

the failed lot only should be withheld from subsequent payment of other lots of items, till the

replaced lot confirm in audit testing. No interest will be pain on such amount. Accordingly

supplier should be intimated and penalty if any as per tender terms and conditions should be

applicable.

Other text matter & condition remains unchanged.

Para 1,2 & 3 of Clause no.23.1 & Clause no.23.2 in Clause No. 23 (PENALTY FOR LATE

26. DELIVERY) of commercial Terms and Conditions and previous amendment is modified as

23.1 In case of supply, Penalty shall be @ 0.5% per Week or part thereof plus applicable

taxes if any on delayed portion subject to maximum 10% plus applicable taxes if any

of the delayed portion order value (End cost including GST and cess as applicable),

date of actual receipt of material at store shall be considered.

Whereas in case of Projects, the ceiling shall be with reference to total contract value

including GST and Cess as applicable of the project (Supply + Erection + Civil).For

calculating the delay portion, date of actual receipt of material at store shall be

considered.

Moreover, in case of supply is delayed more than seven months, company may initiate

actions for stop deal/ Black List along with risk purchase.

In order to avoid delay in dispatch of the inspected lot of materials, for which

Dispatch Instructions are already issued, the Gujarat based Suppliers and out of

Gujarat based Suppliers shall arrange the transportation so as to receive the materials

at respective Consignee’s Stores within 15 days and 21 days respectively, from the

date of issue of Dispatch Instructions. If materials are not received at Stores within

days / 21 days, as the case may be, from the date of issue of Dispatch Instructions,

special penalty charges shall be recovered at 0.5% per Week or part thereof plus

applicable taxes if any, maximum up to 3% plus applicable taxes if any of the Dispatch

Instructions consignment value.

For GSECL & GETCO looking to the nature of products / materials the 15 / 21 days’

Date Place Signature of the Tenderer Company’s Round Seal

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limit may be suitably modified with concurrence of respective Managing Director.

23.2 In case of Foreign OEM / Indian Trader of a Foreign OEM, in order to avoid delay in

dispatch of the inspected lot of materials, for which the Dispatch Instructions are

already issued, the Supplier shall deliver the materials to respective Shipper at

Dispatch Port within 30 days from the date of Dispatch Instructions. If materials are

not delivered to the respective Shipper within 30 days from the date of Dispatch

Instruction, the special penalty charges shall be recovered at 0.5% per Week or part

thereof applicable taxes if any, maximum up to 3% plus applicable taxes if any of the

consignment value of the lot of respective Dispatches Instruction. For calculation of

penalty date of bill of Lading / Airway Bill / Courier Receipt shall be considered as

date of delivery.

Other text matter & condition of Clause no. 23 remains unchanged.

General Guide lines.

In order to avoid delay & possible attraction of penalty,

1. The Firm has to offer the Inspection Call 15 days prior to proposed date of

inspection and 30 days prior to the due date of Delivery Schedule.

2. If the above condition is fulfilled by firm then any delay in inspection and any delay

in issuance of Dispatch Instruction, said delay period will not be considered for

penalty purpose.

3. However, the Company shall carry out inspection not later than Seven days from the

date intimation from the Supplier for inspection.

4. The Dispatch Instruction will be given within Seven days’ time from the date of

satisfactory inspection.

However, in case the material is offered for inspection but does not fulfill criteria as per

above clause No. 2 and does not supply material as per delivery schedule, the same will be

considered as delay in delivery and will be liable for penalty in terms of the contract.

Due consideration will be given for waival / levy of penalty (excluding GST already collected

and paid to the Govt. treasury thereon) only for the reasons absolutely beyond suppliers’

control (e.g. Force Majeure conditions as laid down in the DGS & D) for which documentary

evidence will have to be provided.

The request for extension in delivery giving reasons and supporting documents shall have to

be made within one month on completion of the supply only.

The request made after one month on completion of the supply shall not be entertained and

rejected out rightly without any correspondence.

No request for waival / levy of penalty will be entertained / reviewed during the execution

The company reserves the right to recover any dues from the subsidiary company s of GUVNL

including GUVNL.

27. Clause No. 24 (Penalty on rejected Materials during testing) of commercial Terms and

Conditions is substituted by the following clause.

Date Place Signature of the Tenderer Company’s Round Seal

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The representative of the Company may pick up samples from the lots supplied by the

Supplier at the Stores of the Company at random for quality check. The samples picked up

will be tested for acceptance test / type test or as decided by the Company at Government

approved laboratory or NABL Laboratory, in the presence of representative of supplier and

the Company as per relevant ISS/BIS/ Company’s specifications. The test results will be

binding on the suppliers and Company in general and will not allow re-sampling. If the

material fails in any of the tests carried out, the full lot of materials will be considered as

rejected, and if replacement is not possible due to utilized/ consumption of the materials

then in that case for whole of the rejected lot, Company will deduct maximum up to 30%

(Thirty) plus applicable taxes if any of the End Cost Price. If the same are not utilized /

consumed, then Company may ask for replacement at sole discretion of the Company or

may accept with maximum deduction up to 30% (Thirty) of the End Cost Price plus

applicable taxes if any, and all these will be binding on the supplier.

If any receivable amount by any GUVNL group company / ise is required to be recovered

28. from payable amount to supplier/contractor, then it will be recovered by any group

company on receipt of written intimation from respective group company.

Clause no.19.2 : REPEAT/ADDITIONAL ORDERS of commercial Terms and Conditions of

29. tender is substituted as under :

The Company should exercise their right to place repeat orders/ additional orders in case of

exigency only. The reason for exigency shall be appropriately recorded.

Other text matter & condition of CLAUSE No. 19 remains unchanged.

UGVCL’s Bank Details for issuance of Bank Guarantee through SFMS platform towards

30. EMD/PBG/SD etc.

Name of Company-Uttar Gujarat Vij Company Ltd.

Bank Name:-Bank of Baroda

Account Number:-01520500013524

IFS code-BARB0MEHSAN (FIFTH letter is ZERO)

Type of Account-Cash Credit.

REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH

31. SHARES A LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India will be eligible to bid in

this tender only if the bidder is registered with the Competent Authority.

II. “Bidder” (including the term ‘tenderer’, ‘consultant’ or ‘service provider’ in certain

contexts) means any person or firm or company, including any member of a

consortium or joint venture (that is an association of several persons, or firms or

companies), every artificial juridical person not falling in any of the descriptions of

bidders stated hereinbefore, including any agency branch or office controlled by

such person, participating in a procurement process.

III. “Bidder from a country which shares a land border with India” for the purpose of

this Order means: -

Date Place Signature of the Tenderer Company’s Round Seal

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a) An entity incorporated, established or registered in such a country; or

b) A subsidiary of an entity incorporated, established or registered in such a

country; or

c) An entity substantially controlled through entities incorporated, established or

registered in such a country; or

d) An entity whose beneficial owner is situated in such a country; or

e) An Indian (or other) agent of such an entity; or

f) A natural person who is a citizen of such a country; or

g) A consortium or joint venture where any member of the consortium or joint

venture falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is

the natural person(s), who, whether acting alone or together, or through one or

more juridical person, has a controlling ownership interest or who exercises

control through other means.

Explanation-

a. “Controlling ownership interest” means ownership of or entitlement to more

than twenty-five per cent. Of shares or capital or profits of the company;

b. “Control” shall include the right to appoint majority of the directors or to

control the management or policy decisions including by virtue of

their shareholding or management rights or shareholders agreements

or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s)

who, whether acting alone or together, or through one or more juridical

person has ownership of entitlement to more than fifteen percent of capital

or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the

beneficial owner is the natural person(s), who, whether acting alone or

together, or through one or more juridical person, has ownership of or

entitlement to more than fifteen percent of the property or capital or profits of

such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the

beneficial owner is the relevant natural person who holds the position of

senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall include

identification of the author of the trust, the trustee, the beneficiaries with

fifteen percent or more interest in the trust and any other natural person

Date Place Signature of the Tenderer Company’s Round Seal

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exercising ultimate effective control over the trust through a chain of

control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in

dealings with third person.

VI. The successful bidder shall not be allowed to sub-contract works to any

contractor from a country which shares a land border with India unless such

contractor is registered with the Competent Authority. (Related to tenders for

Works contracts, including Turnkey contracts)

Every bidder/s should, at the time of submission of bid, give a declaration as per below

Certificate-M for above.

[ON Rs.300/- Stamp Paper Duly Notarized]

CERTIFICATE – M

(To be uploaded online)

Subject: Supply of ______________________________________

Reference: Tender enquiry No.: UGVCL/ /

Due on date: / /

“I/We have read the clause regarding restrictions on procurement from a bidder of a

country which shares a land border with India. I/We certify that our firm is not from

such a country and is eligible to be considered.”

I/We have read the clause regarding restrictions on procurement from a bidder of a

country which shares a land border with India. I/We certify that our firm is from such a

country and I/We have been registered with the Competent Authority (Registration

committee constituted by Department for Promotion of Industry and Internal Trade (DPIIT)

[Evidence of valid registration by the Competent Authority is attached].Further I/We hereby

certify that our firm fulfills all requirements in this regard and is eligible to be considered.”

Seal of the Firm Signature of the Authorized Representative of the firm

Date: Name:

Name of the Tendering Firm / Agency:

Date Place Signature of the Tenderer Company’s Round Seal

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ANNEXURE-A (TCS)- (To be uploaded online)

32. (On Stamp Paper of Rs. 300 Duly Notarized)

Chief Engineer (Proc.)

R&C Office

Respected Sir,

I, _____________________________________________(Name of the Authorized Signatory)

having age ___________________,Designation_______________________ of M/s

___________________________________________(Name of the seller with address)

having _____________ PAN (10 Digits) do hereby declare that UGVCL has awarded the order

of (Description of Supply Order) having (Order No and Date) and we hereby

undertake that we, M/s _________________________________ have

1. The sales / gross receipts / turnover of more than Rs. 10 Crores in immediately preceding

financial year and

2. Total receipts from UGVCL for consideration for sale of Goods as per the contracts

awarded is likely to exceed / not exceed Rs. 50 lakhs during the FY___________

And hence we are liable to charge and collect TCS @ 0.075% / 0.1% (strike out whichever is

not applicable) from UGVCL during the FY ____________________. We also undertake that

the TCS collected from UGVCL shall be paid to Government Treasury within the prescribed

time limit and necessary TCS returns in prescribed format will be filed by us.

We further undertake that TCS certificate in Form 27D will be submitted to UGVCL within

days from the end of respective Quarter. In case, if we fail to pay TCS to Government

Treasury within prescribed time limit or fail to file TCS returns in prescribed time limit or fail

to submit the TCS certificate within 30 days from the end of quarters, UGVCL is entitled to

recover the amount of TCS so collected from this contract or any other contract or from any

other amount payable to us.

Thanking You.

(Name of Authorized Signatory)

Designation:

Successful Bidder/s has to submit undertaking regarding e-invoicing under Goods & Services Tax

(GST) w.e.f 01st October 2020 as per below mentioned

Date Place Signature of the Tenderer Company’s Round Seal

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Annexure-B (GST e-Invoicing)- (To be uploaded online)

(On Stamp Paper of Rs. 300 Duly Notarized)

The Chief Engineer(P)

Corporate Office, UGVCL

Respected Sir,

I, (Name of the Authorized Signatory) having age _____, Designation_______ of

M/s (Name of the seller with address) having ______ (PAN) and

___________________ (GST no. do hereby declare that UGVCL has awarded the order of

(Description of Supply Order/Contract Order) having (Order No and Date) and we hereby

undertake that We, M/s ________________ have the sales / gross receipts/ turnover of more

than/ less than (strike out whichever is not applicable) Rs. 500 Crores in the current financial

year and we are covered / not covered under the provisions of e-invoicing under GST.

We hereby undertake to comply the provisions of e-invoicing under GST and indemnify

UGVCL for any financial/ non-financial loss that UGVCL has to suffer due to non-compliance

of e-invoicing provisions under GST Act and rules thereunder including non-availability of

Input Tax Credit (ITC) of GST to UGVCL within prescribed time limit.

Thanking You.

(Name of Authorized Signatory)

Designation:

EARNEST MONEY DEPOSIT: (E.M.D.) Please consider following Change in EMD Clause of

33. Commercial Terms and Condition.

Guideline for payment of EMD Amount:

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration is eligible for exemption

from the payment of EMD amount on, online submission of scanned copy of duly notarized

copy of minimum one certificate from group A & B (i.e. one certificate from group A AND

one certificate from group B).

A GROUP B GROUP

Udyam Registration Certificate 1 CSPO Registration Certificate

2 NSIC Registration Certificate

3 DGS&D Registration Certificate

Date Place Signature of the Tenderer Company’s Round Seal

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In view of Ministry of Micro, Small and Medium Enterprises, Govt. Of India, New Delhi

Notification S.O. 2119 I dated 26th Jun, 2020 and subsequent clarifications issued vide O.M.

No. 2/1(5)/2019-P&G/Policy (pt. IV) dated 6th August, 2020, amended notification S.O.2347 I

dtd.16th June-2021 and subsequent amendments ,if any issued by MSME in future : only

“UDYAM REGISTRATION CERTIFICATE” out of SSI / MSME Part-II / Udyog Aadhar Memorandum

/ Udyam Registration Certificate shall remain valid From 31st March,2022 as amended by the

Ministry of Micro,Small and Medium Enterprises(MSME),Govt.of India on dtd.19.1.2022.

The MSME (manufacturing) Unit is eligible for benefit of submission of lower side EMD

amount on submission of duly notarized copy of any one certificate from above mentioned

Group A&B.

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D,

Registration Certificates for the item under Tender will be eligible for exemption from

payment of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II/ Udyog

Aadhaar Memorandum/ Udyam Registration Certificate) & CSPO / NSIC / DGS&D Registration

Certificates in EMD Cover. This benefit of exemption will not be admissible if they take part

in the tender indirectly either through their dealers, agents, distributors or other

intermediators.

The Certificates should indicate the manufacture of items offered. In case of Udyog Aadhaar

Memorandum/Udyam Registration Certificate, it should indicate the manufacture of related

group of item.

Whenever above clause Amended by Ministry of Micro, Small and Medium Enterprises,

Govt. Of India, New Delhi same will be applicable.

Guidelines for placing Vendors / Contractors for Purchase / Works in stop deal / banned for

34. business dealing / black listing:-

a) The list of indicative reasons for placing the firm in a Stop deal / banned for business

dealing / blacklist are as under:-

A Firm will be placed in a Stop deal / banned for business dealing, if the Firm –

a.1) Has submitted fake, false or forged documents/certificates,

a.2) Has revised/withdrawn price bid after opening of Techno-commercial bid, until and

unless it is sought for,

a.3) Has tampered with the stipulated tendering procedure.

a.4) Has refused to accept Letter of Acceptance/ Purchase Order/ Work Order after the

same is issued by the Company within the validity period and as per agreed terms and

conditions,

a.5) Has committed breach of contract or has failed to perform a contract or has abandoned

the contract,

a.6) Has failed to provide suitable expertise for the work as per prescheduled programme of

Date Place Signature of the Tenderer Company’s Round Seal

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a.7) Has failed to submit all the necessary test reports / documents within time schedule /

as per company’s time limit as mentioned in the LOA, if the Letter of Acceptance (LOA) is

placed subject to submission of type reports / documents to the firm.

a.8) Has indulged in construction and erection of defective works.

a.9) Has supplied inferior quality / defective materials and refused to replace with stipulated

time frame as specified by the company.

a.10) Has substituted materials in lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorisely disposed of materials / documents/

drawings/ tools or plants or equipment supplied by the Company,

a.11) Has involved in malpractices such as bribery, corruption, fraud, canvassing and

pilferage,

a.12) Has unauthorisely obtained official company information or copies of documents, in

relation to the Tender/ Contract.

a.13) Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

a.14) Has parted with, leaked or provided confidential/ proprietary information of the

Company given to the firm only for its use (in discharge of its obligations against an order) to

any third party without prior consent of the Company,

a.15) Any other ground for which in the opinion of the Company makes it undesirable to deal

with the Firm, and

a.16) In case the State Government directs the Company to place a firm in stop dealing/

banned for business dealing / black listing.

b) Effect of putting a firm for Stop dealing / Banned for business dealing:-

b.1) The proprietor / all the partners / directors of the stop deal/ banned for business

dealing/ blacklisting firm shall also be considered for stop deal/ banned for business dealing/

blacklist. All the firms / Company where such proprietor / partners / directors involve or

participating as proprietor / partners / directors, such firms / Company shall also be

considered for stop deal / banned for business dealing / black list.

b.2) Once the name of the firm and / or proprietor / partners / directors of the firm appears

in the list of Stop dealing / Banned for business dealing / black list in any Company of GUVNL

and its Subsidiary Companies,

b.2.1) No enquiry shall be issued to a firm.

Date Place Signature of the Tenderer Company’s Round Seal

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b.2.2) No bids / tender shall be considered for evaluation and the bid submitted by the Firm

shall be returned.

b.3) Action to be taken, when a firm and / or proprietor / partners / directors of the firm is

put on Stop dealing / Banned for business dealing / blacklisting by GUVNL or any of its

subsidiary Companies, during tender process:-

b.3.1) Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Preliminary / Technical Bid.

b.3.2) After opening Technical bid but before opening the price bid, the price bid of the Firm

should not be opened and the bid submitted by the Firm will be treated as “Disqualified Bid”

and automatically stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

b.3.3) After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its price is the

lowest. In this situation, the next lowest bidder shall be considered as L1.

b.3.4) The BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no outstanding

dues recoverable from the firm.

b.4) If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in one

Company and is already executing work and/ or Letter of Acceptance/ purchase order

awarded to them by another Company, then the firm should be allowed to complete such

awarded work / supply.

b.5) The amount of EMD/ SD/ any payment against supply withheld at the instance of GUVNL

or any of its subsidiary Companies shall be appropriated against the dues recoverable from

the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

b.6) When a Firm is put on Stop dealing/ Banned for business dealing/ blacklist, all the

manufacturing works / units of the Firm shall be on Stop dealing/ Banned for business

dealing/ blacklist for GUVNL and its Subsidiary Companies & for all Services of the Firm.

b.7) If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also be considered to

be on Stop Dealing/ Banned for business dealing/ blacklist. The Managing Director of the

concerned Company may however, if he considers it to be in the interest of the Company,

remove the ban in respect of any specific Service / Supply, for his Company only.

c) Every bidder should, at the time of submission of bid, give a declaration that bidder

Date Place Signature of the Tenderer Company’s Round Seal

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and/or proprietor/ partner/ director of the firm has not been placed on Stop dealing /

Banned for business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

Bidders/ Agents:-

35. A bidder shall not have conflict of interest with other bidders for Particular quoted item.

Such conflict of interest can lead to anti-competitive

Practices to the detriment of procuring Entity’s interests. The bidder found to have a conflict

of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) they have proprietor/partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any

of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the

bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

Assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

Manufacturers, one agent cannot represent two manufacturers or quote on their behalf in a

particular tender enquiry. One manufacturer can also authorize only one agent/dealer. There

can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one Principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units or

more than one unit having common business ownership / management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister/ common business/management units in same/similar line of

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder shall

not have conflict of interest with other bidders for particular quoted item, as above.

Bidders are requested to mention details of their works from where material will be supplied

36. in Annexure-3 strictly in accordance with their details in the vendor registration certificate.

Only one works will be allowed for each tender item. Note that status of the bidder i.e.

NEW-1/NEW-2/REGULAR will be considered on the basis of successful execution of orders

from respective works only.

Date Place Signature of the Tenderer Company’s Round Seal

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Tenderer should invariably fill up all the details of all the Annexure including the prices in on

37. line Annexure of this tender. This is mandatory.

38. Bidders are requested to upload the type test report/s as per requirement of specification of

tender, duly notarized along with the bid. (Refer Commercial Terms and condition Clause

39. If bidders (1) Women Proprietor or (2) All partners are women ,in case of partnership firm or

(3) All share holders are women, in case of company, they should send details of this on their

letter pad with supporting documents in technical bid.

40. Relationship with employee: -

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/firm, the interest (i.e. Shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in

section 2(77) of the Company’s Act. 2013 is 10% or more, the tendering company will not

deal with such Company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of

such facts would immediately disqualify the tenderer for further dealing with the tendering

Company.”

41 In cl. No. 20 (Payment terms) & Cl no. 26 (Extension in Contractual delivery date) of

commercial terms & condition where ever “Taxes & duties” shown is read as GST and Cess as

applicable.

Following terms is added in clause no. 20 (Payment terms)

As per GUVNL letter No.GUVNL/ED(F&A)/141 Dtd.16.05.2016.The cash discount payment

scheme is as under for early payment. However, the same shall be confirmed from UGVCL

before claim of early payment.

Sr. 80% Payment on receipt of material Cash Discount to be recovered

No. against TRC (%)

1. Payment on 7th day 1.50%

2. Payment on 15th day 1.00%

This above referred scheme shall be applicable subject to following terms and conditions:-

i. This scheme shall be applicable for payment of supply of all type of materials.

ii. If 7th day or 15th day is Public holiday or weekly off, then the next working

day shall be considered. The period of 7th days or 15th days to be considered is from

the “Date of Receipt of material (DRM)” mentioned in the Truck Receipt Certificate

iii. The Cash Discount is to be recovered at the above referred percentage only

on payment terms of 80% payment against TRC within 30 days.

iv. No Cash Discount is to be availed on balance 20% payment against S.R. Note

within 45 days.

v. The above referred Scheme of early bill payment against Cash Discount will be

at the sole discretion of GUVNL and its Subsidiary companies subject to availability of

fund and the same should not be treated as a right of the supplier.

vi. Early payment and recovery of cash discount shall be applicable to only those

Date Place Signature of the Tenderer Company’s Round Seal

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suppliers who choose this facility.

vii. The scheme shall be implemented with immediate effect.

Following para is added in Cl no. 26 (Extension in Contractual delivery date)

(d) In case Supplier / Contractor has opted for Composition Scheme under GST, no increase in

price on account of any statutory increase in GST and Cess as applicable shall be admissible

after the original contractual delivery date.

42 Amicable Settlement: -

Any dispute, difference, controversy or claim between the Parties arising out of or relating to

this contract with reference to the construction, interpretation, breach, termination or validity

thereof (hereinafter referred as "the Dispute") shall, upon the written request of either Party

be referred to the authorized representatives of the Disputing Parties for resolution. The

authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

43 Arbitration:- If the Parties fail to amicably resolve the disputes or differences or contrary

claims as indicated herewith in sub clause (1) of Clause_, arising under or in connection with

the present agreement, the same shall be referred to the Arbitration Centre (Domestic and

International) High Court of Gujarat at Ahmedabad ("the Centre" for short), currently

functioning in the High Court Complex, Sola, Ahmedabad for appointment of arbitrator and

thereupon, the Centre shall appoint a sole arbitrator and conduct the arbitration proceedings

in accordance with its rules. If the parties unanimously agree to appoint three arbitrators, then

in that case, each party shall appoint one arbitrator from the panel of arbitrators of the

Centre, and the Centre shall appoint the third arbitrator, who will act as the Presiding

Arbitrator. Such arbitration shall be the sole and exclusive remedy between the parties for all

disputes arising under or in connection with this agreement. The arbitration shall take place at

the Arbitration Centre, Ahmedabad, High Court Complex, Sola, Ahmedabad, Gujarat, in

accordance with the provisions of the Arbitration and Conciliation Act, 1996 as amended from

time to time, and the proceedings shall be conducted in English. The arbitration award shall be

final and binding on the parties.

44 Drawing of Tender Item uploaded by UGVCL is final Drawing & no separate

approval of tender drawing is required

INTGRITY PACT

OUR ENDEAVOUR

UGVCL’s COMMITMENT PARTY’s COMMITMENT

To maintain the highest ethical standards Not to bring pressure recommendations

in business and professional from outside UGVCL to influence it decision

Not to use intimidation, there at,

Ensure maximum transparency to the inducement or pressure of any kind on

satisfaction of stakeholders UGVCL or any of its employees under any

circumstances

Date Place Signature of the Tenderer Company’s Round Seal

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To ensure to fulfill the terms of

To be prompt and reasonable in fulfilling

● agreement/cont act and to consider ●

the co tract, agreement, legal obligations

objectively the view point of parties

To provide goods and/or service timely as

To ensure regular and timely release of

● ● per agreed quality and specification at

payment on due does for work done

minimum cost to UGVCL

To ensure that no improper demand is

To abide by the general discipline to be

● made by employees or by anyone on our ●

maintained in our dealings

To give maximum possible assistance to

all the vendors / Suppler / Service To be true and honest in furnishing

Providers and other to enable them to information

complete the cont act in time

To provide all information to

Not to divulge any information, business

supplier/contractors relating to

details available during the course of

● contract/job which facilitate him to ●

business relationship to others without

complete the contract/j b successfully in

written consent of UGVCL

Not to enter into

To ensure minimum hurdles to vendors

carter/syndicate/understanding whether

● /suppliers / contractors in completion of ●

formal/non formal so as to influence the

agreement /contract/work order

(Seal & Signature) (Seal & Signature)

UGVCL’s authority Signatory Party’s authority Signatory

Name: Name:

Designation: Designation:

CHECK LIST

(THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE UPLOADED ONLINE WITH

PRELIMINARY AND TECHNICAL BID

Sr. Nos. of

Documents in following order to be attach Attached

Tender Documents for Preliminary Stage with duly signed and sealed

1. Forwarding letter for submission of Tender Fee & EMD Yes / No

& Vendor Registration Certificate

2. Payment Copy if paid Tender Fee/EMD through Yes / No

RTGS/NEFT/on line

3. Scan Copy of receipt in cash for cash payment (Up to Yes / No

4. Scanned copy of DD/Bank Guarantee/Banker’s Yes / No

Cheque/pay order for EMD if more than 3 lakhs

5. Notarized Copy of Valid CSPO (Central Store Purchase Yes / No

Date Place Signature of the Tenderer Company’s Round Seal

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Organization)/NSIC Certificate/DGS&D Certificate

6. Notarized Copy of Udyam Registration Certificate Yes / No

7. Copy of Valid Vendor Registration Certificate for Yes / No

Tendered Item (If applicable as per Schedule-A

Condition)

8. Vendor Registration fees payment receipt copy (If Yes / No

applied for renewal/ New Registration)

9. List of Order Executed if any Yes / No

10. Notarized Copy of GST registration Certificate Yes / No

11. Any Other Document (if Required) Yes / No

Tender Documents for Technical Stage with duly signed and sealed

1 Forwarding for Technical Bid submission Yes / No

Signed and Seal copy of GTP & Technical Specification Yes / No

2 /Drawing

Copy of Audited Account of Last three years (2023- Yes / No

4 List of Testing Facility on Company's Letter Head Yes / No

5 List of Machinery on Company's Letter Head Yes / No

List Of Partners/Directors with Address and Contact No. Yes / No

On Letter Head duly signed and sealed or self

6 declaration about proprietor.

Notarize copy of all Type Test Of Tender Item ( Not Yes / No

7 Older Than 7 Year)

8 BIS License Notarized Copy Yes / No

9 Copy of PAN Card Yes / No

10 Notarized copy of valid Factory License Yes / No

11 Valid ISO Certificate Yes / No

12 Duly Signed and Seal Copy of Schedule-A Yes / No

Authorize Person Undertaking on Stamp Paper of Rs. Yes / No

13 300 Duly Notarized

Commercial Terms and Condition with all annexures Yes / No

14 duly signed and seal

Certificate-M as per format in Schedule-A on Stamp Yes / No

15 Paper of Rs. 300 Duly Notarized

Annexure-A (TCS) as per format in Schedule-A on Stamp Yes / No

16 Paper of Rs. 300 Duly Notarized

Annexure-B (GST-e Invoicing) as per format in Yes / No

17 Schedule-A On Stamp Paper of Rs. 300 Duly Notarized

18 Quality Assurance Plan on Letter Head Yes / No

19 Performance Certificate Yes / No

20 Tender All Amendment in ascending order (if any) Yes / No

Order copy of Past Experience (Private Or GUVNL & Yes / No

21 their Subsidiaries Companies)

22 Undertaking Regarding Stop Deal/ Black List Yes / No

23 Details regarding, If bidders are (1) Women Proprietor Yes / No

Date Place Signature of the Tenderer Company’s Round Seal

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or (2) All partners are women, in case of partnership

firm or (3) All share holders are women, in case of

company, letterhead.

24 “Important instruction ” duly signed and sealed Yes / No

25 Any Other Document ( if Required) Yes / No

Date Place Signature of the Tenderer Company’s Round Seal

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